5/22/24,1 1:57PM  Regular Meetingo oft the City Council  HITEV  1833  MINUTES  Regular Meeting of the City Council 6:30 p.m.- Tuesday, May 14, 2024 317 S. Madison Street, Whiteville, NC, 28472  The Regular Meeting of the City Council of the City of Whiteville was called to order on Tuesday, May 14, 2024, at 6:30 p.m., at 317 S. Madison Street, Whiteville, NC, 28472.  1)  ROLL CALL PRESENT: ABSENT:  Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier, Joshua Harris, Helen B Holden, and Vickie Pait  None.  OTHERS IN ATTENDANCE: Darren Currie, City Manager; Heather Dowless, City Clerk; Carlton Williamson, City Attorney; Colburn Brown, Finance Director; Travis Faulk, Public Works Director; Douglas Ipock, Police Chief; Robert Lewis, Planning Director; Hal Lowder, Emergency Services Director; Madison Ward, Economic Development Director; David Yergeau, Fire Chief; Joseph Williams  (The News Reporter) CALLTOORDER INVOCATION  2) 3) 4) 5)  Call to Order by Mayor Mann at 6:30 p.m. Invocation provided by Council Member Collier. PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Mayor Mann. ADOPTION OF AGENDA toi include Closed Session. Vickie Pait SECONDED the motion. VOTE: 7-0 (Unanimous)  Jimmy Clarida MOVED to approve the Adoption of the Agenda with the revision  Yeas: 7 (Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier,  Joshua Harris, Helen B Holden, Vickie Pait)  Nays: 0 Absent: 0 APPROVAL OF MINUTES  6)  6.1) Consideration for Approval of Minutes: Regular City Council Meeting  held on April 23, 2024 Council Meeting held on April 23, 2024. Jimmy Clarida SECONDED the motion. VOTE:7-0 (Unanimous)  Helen B Holden MOVED to approve the Minutes for the Regular City  Yeas: 7 (Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier, Joshua Harris, Helen B Holden, Vickie Pait)  Nays: 0 Absent: 0  7) 8) nranirue  PUBLIC COMMENT None. PUBLIC HEARING  1/5    5/22/24,1:57PM  Regular Meeting oft the City Council  8.1) Public Hearing-Special Use Permit-Planning. Unit Deyelopment-Phase Mayor Mann opened the Public Hearing. As City Council must follow quasi-judicial procedures for Special Use Permits, Mayor Mann read the necessary statement regarding the procedure. Mrs. Dowless read the Oath to Robert Lewis, John Fisher, and Bill Lynch, who all affirmed. Robert Lewis, Planning Director, presented Council with information regarding this Public Hearing. Applicant Bill Lynch is proposing a twenty-four (24) unit tiny home development. Phase I of the White Marsh Creek Cottages development was proposed on a master plan that was provided to Council. Sixteen (16) units will be one-bedroom and eight (8) units will be two-bedroom. Acourtyard and open space is proposed within the development as well. The applicant is proposing to keep the property as one (1) parcel. Mr. Lewis noted that staff is recommending setbacks of 10' front, 5' side, and 10' rear be adopted with the master plan and with the special use. Staff concludes that a major subdivision will be necessary in the future if the units will be sold. The Planning Board recommended approval of the development at their January regular Planning Board meeting. Notice of this public hearing was advertised and adjacent property owners were notified. Mr. Lewis stated this process started back in the Fall. He noted what was presented was the Master Plan. The property is residential in nature and this project would provide housing in the City. Mayor Mann and Mayor Pro Tem Williamson inquired about parking for the project. Mr. Lewis stated the engineering phase and map would be presented later. He noted thei information at this meeting was the Master Plan. Mr. Fisher stated the plan was to rent these units long-term. He stated he was excited about the color scheme and noted this was a beautiful piece of property. Mayor Mann inquired about maintenance, to which it was responded maintenance would be provided, as well as water, cable, and landscaping. Mr. Fisher stated there were green elements to this project, such as the use of reclaimed wood, glass countertops, etc. Mayor Pro Tem Williamson inquired if power lines would be buried for this project, to which Mr. Fisher responded yes. Mr. Fisher stated the North Carolina Department of Transportation has approved for the project's drive to now be located on Pinckney Street instead of Lennon Street. The layout for the project was modified to include the Pinckney Street entrance. Council Member Holden inquired if there would be a There being no further discussion, Mayor Mann closed the Public  White Marsh Creek Cotages-P8Z#23-1201  sound barrier, to which Mr. Fisher responded yes.  Hearing at this time. Amendment-Donald! Ward  8.2) Pusicleating.Orinance No. 2024-0-94-P8Z#24-04-01-Text  Mr. Lewis presented Council with information regarding this Public Hearing. Donald Ward has submitted a text amendment to Section 155.065 of the Whiteville Code of Ordinances to amend the zoning table of permitted uses to add day cares as a permitted use in the B-3 (Highway Serving Business) zoning designation with standards pursuant to Section 155.066. Mr. Lewis stated staff is recommending to remove day cares as permitted use in the B-1 (Central Business) zoning designation. The Planning Board recommended approval after holding a Mr. Ward was present at tonight's public hearing. He stated this business would be located in the Leslie Newsome area. He noted the individual that would be opening the business has been in business for over thirty years. He also stated they were working with the North Carolina Department of Transportation and would be planning for a There being no further discussion, Mayor Mann closed the Public  public hearing at their regular scheduled. April meeting.  circle drive. Hearing at this time.  9)  BUSINESS  httns:/ lwhiteville aranicus com/MinutasVinwer nhn?clin id=252Rdoc -4A9aPam-1R4-1ata91-0s0SRAIRAA  2/5    5/22/24, 1:57PM  Regularn Meetingo of the City Council  9.1) Discussion & Decision-Special Use Permit-Planning. UnitDevelopment- Council held discussion regarding the proposed development. Staff recommended approval of the Planned Unit Development (PUD) and Helen B Holden MOVED to approve the Consistency Statement for  Phase White Marsh Creek Catages-P8Z23-1201 Special Use after holding a public hearing. P&Z# 23-12-01. Jimmy Clarida SECONDED the motion. VOTE: 7-0 (Unanimous)  Yeas: 7 (Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier, Joshua Harris, Helen B Holden, Vickie Pait)  Nays: 0 Absent: 0  Mayor Mann read the Consistency Statement. Kevin Williamson SECONDED the motion.  Helen B Holden MOVED to approve the Planned Unit Development (PUD) and Special Use, with the modification to include the Pinckney  Street entrance. VOTE: 7-0 (Unanimous)  Yeas: 7 (Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier, Joshua Harris, Helen B Holden, Vickie Pait)  Nays: 0 Absent: 0  9.2) Discussion & Decision-Ordinance No. 2024-0-94-P8ZH24-04-01-Text  Amendment-Donald Ward Reasonableness.  Council held discussion regarding Ordinance No. 2024-0-94. Staff recommended the approval of the text amendment. Staff recommended the adoption of the Statement of Plan Consistency and Jimmy Clarida MOVED to approve the Consistency Statement for  Ordinance No. 2024-0-94- P&Z# 24-04-01. Vickie Pait SECONDED the motion. VOTE: 7-0 (Unanimous)  Yeas: 7 (Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier, Joshua Harris, Helen B Holden, Vickie Pait)  Nays: 0 Absent: 0 Reasonableness. 24-04-01 Text Amendment. Joshua Harris SECONDED the motion. VOTE: 7-0 (Unanimous)  Mr. Lewis read the Statement of Plan Consistency and Jimmy Clarida MOVED to approve Ordinance No. 2024-0-94 - P&Z#  Yeas: 7 (Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier, Joshua Harris, Helen B Holden, Vickie Pait)  Nays: 0 Absent: 0  9.3) Consideration for Resolution No. 2024-R-169- Courthouse Pedestrian Mr. Currie stated this Resolution is requested by the North Carolina Department of Transportation in support of the construction of pedestrian improvements at the intersection of US 74 Business and US 701 Business (Courthouse) in Whiteville, North Carolina. Ken Helen B Holden MOVED to approve Resolution No. 2024-R-169 - Resolution of Support to Construct Pedestrian Improvements at the Intersection of US 74 Business and US 701 Business in Whiteville,  Improvements  Clark/NCDOT was present at tonight's meeting.  North Carolina. Vickie Pait SECONDED the motion. VOTE:7-0 (Unanimous)  Yeas: 7 (Terry Mann, Kevin Wiliamson, Jimmy Clarida, Tim Collier, Joshua Harris, Helen B Holden, Vickie Pait)  Nays: 0 Absent: 0  httos:lwhiteville. oranicus. com/MinutesViewer: nho?clin id=252&doc -34a2ac-1Bad-tiet231-0050589183A  3/5    5/22/24,1:57PM  Regular Meetingo ofthe City Council  9.4) Approval for Oakley Collier to Daginenghnewingldesign. on Provalus  Building  Mr. Currie stated this proposal is for Oakley Collier to begin design work on the Provalus building. It will also include contract administration, bidding assistance and overall completion of the designs. The total cost is $211,700.00 and a credit of $22,000 which was for the test fit work that has been completed. Council was presented with a copy of the Jimmy Clarida MOVED to approve the proposal to allow Oakley Collier  proposal.  to! begin engineering and design on Provalus Building. Helen BI Holden SECONDED the motion. VOTE:7-0 (Unanimous)  Yeas: 7 (Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier, Joshua Harris, Helen B Holden, Vickie Pait)  Nays: 0 Absent: 0 Building Renovation renovation.  9.5) BudgetAmendment 6A General Fund Appropriation for the Provalus  Mr. Brown stated this Budget Amendment would allow the City to appropriate General Fund Balance to fund the Provalus Building  Vickie Pait MOVED to approve Budget Amendment #6A. Helen BI Holden SECONDED the motion.  VOTE: 7-0 (Unanimous)  Yeas: 7 (Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier, Joshua Harris, Helen B Holden, Vickie Pait)  Nays: 0 Absent: 0  10) COUNCIL COMMENTS  Council Member Harris stated he had spoken with Mr. Currie regarding a school zone issue at Whiteville Primary School. It was noted the North Carolina Department of Transportation will review this issue. The issue  involves remarking the school zone on the roadway itself. 11.1) Manager's Update for May 14, 2024 Mr. Currie reported on the following items:  11) REPORTS  1. Budget Mr. Currie stated staff was still working on the budget. Mr. Brown and Mr. Currie are meeting with Police and Fire to discuss staffing and trying to address some issues within the departments. 2. College Street Project Mr. Currie stated staff has been working with residents to obtain easements to aid the College Street flooding issues. Survey work is almost complete, which will show where easements are needed for the project. Staff will need to get pricing on the project sO funds can be included in the budget. This will be funded with 3. Mollies Branch Update Mr. Currie stated designs are inj process and funding is in the final stages. The goal is to get this project underway this year. The City is also trying to coordinate with NCCOR and use  stormwater funds.  some oft the buyout properties within the project area.  12) CLOSED SESSION  12.1) Pursuant to NCGS 143.318.11 (a)(1)(4) - To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public Jimmy Clarida MOVED to approve to Convene Open Session and Move  body in negotiations. into Closed Session. Helen B Holden SECONDED the motion. VOTE:7-0 (Unanimous)  Yeas: 7 (Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier, Joshua Harris, Helen B Holden, Vickie Pait)  httns:/ lwhiteville oranicus com/MinutesVinwer: nhn?clin id=252&doc  4/5    5/22/24, 1:57PM  Regular Meeting ofthe City Council  Nays: 0 Absent: 0  Council wenti into Closed Session. Council returned from Closed Session. Helen BI Holden SECONDED the motion.  Vickie Pait MOVED to approve the return to Open Session.  VOTE: 7-0 (Unanimous)  Yeas: 7 (Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier, Joshua Harris, Helen B Holden, Vickie Pait)  Nays: 0 Absent: 0  Mayor Mann stated no action was taken by Council in regards to Closed Session. Mayor Mann reminded Council that all discussion in Closed  Session is confidential.  13) ADJOURNMENT  Vickie Pait MOVED to approve the adjournment of tonight's meeting.  Helen BI Holden SECONDED the motion. VOTE: 7-0 (Unanimous)  Yeas: 7 (Terry Mann, Kevin Williamson, Jimmy Clarida, Tim Collier,  Joshua Harris, Helen BI Holden, Vickie Pait)  Nays: 0 Absent: 0  Terry L.  Lpita  bothor 6oulann Heather Dowless, CITY CLERK  YOFT  -  httne  5/5