Town of Whitakers Board of Commissioners Monday February 1,2020 Time: 7:00pm Boardroom Chambers, Town Hall  Conference Call Number: 1-425-436-6369; Access Number 2295298  Present: Mayor Esterine Pitt, Commissioner Sammy Hopkins, Commissioner Doris Lindsey, Commissioner Bellamy, Others: Attorney Brian Pridgen; Town Administrator, Thomas Everett; Police ChiefLynette Clements; Town Clerk, Shante Williams; Grant Consultant, Dennis Patton; Officer Johnson; Maintenance Interim Supervisor, Jimmel Norwood; Suez Representative, Tony Gorham; CPA, James Overton; Citizen: James Kutulas; Proposed New Business Owners  Commissioner Nancy Taylor: Via conference call Commissioner Doris Howington  Paulette Davis, and Kalpeshkumar Patel 1. Call to Order at 7:05pm: Mayor Pitt 2. Commissioner Lindsey prayed and lead Pledge of Allegiance. 3. Roll Call: Ms. Shante Williams, Town Clerk  4. Agenda Approval following:  Mayor Pitt asked to entertain a motion to approve the Agenda and the changes.  Commissioner Lindsey made the motion. Commissioner Taylor second the motion. Commissioners voted as  Commissioner Taylor" "Yes" Commissioner Howington' "Yes" Commissioner Lindsey "Yes" Commissioner Hopkins "Yes" Motion carried. 5. Approval of Minutes: January 4, 2021  Commissioner Howington pointed out a few corrections.  Mayor Pitt asked to entertain a motion to approve the minutes for January 2021. Com Lindsey made the motion to approve the minutes with the correction to be made. Commissioner Hopkins second the motion. Commissioners voted as following:  Mayor Pitt asked to entertain a motion. Commissioner Taylor "Yes" Commissioner Howington' "Yes" Commissioner Lindsey "Yes" Commissioner Hopkins "Yes" Motion carried. 6. Status on lift stations Mr. Gorham (Suez)  Mr. Gorham informed the board that there was a total of 1091 hours ofl labor for the month ofJ January. Main Street lift station no maintenance was required. Walnut Grove lift station no maintenance was required. Taylor Street lift station on January 26th the pump was pulled, and de-ragged and new cutters were installed to cut up the rags. Porter Street no maintenance was required. Railroad Street no: maintenance was required. Bell Street no maintenance was required. On. January 17h various hydrates were flushed throughout the system. On. January 22nd  was a sewer unblocked on Nash Street. Commissioner Taylor asked how often are hydrants flushed? Mr. Gorham answered a couple oft times a month. Mayor Pitt asked to entertain a motion. Commissioner Taylor "Yes"  Commissioner Lindsey made the motion. Commissioner Taylor second the motion. Commissioners votes as  following:    Commissioner Howington "Yes" Commissionerl Lindsey "Yes" Commissioner Hopkins "Yes" Motion carried.  7. New Business - Mrs. Paulette Davis (Laura Bees Adult Day Program) hours will be available. Location address being 106 E. Main St.  Ms. Davis informed the board that she wanted to open an adult day program for the elderly and anyone with special needs. Providing daily activities, breakfast, lunch, and dinner from hours of9 am to 6pm. Volunteer credit Attorney Pridgen informed that with the address they willl have to check to see what zoning district the location is Mr. Patel informed that board that he would like to open ai restaurant and skill game room (internet sweepstakes). Attorney Pridgen informed that per the Ordinance this type ofe establishments has to be in a neighbor commercial district or light industrial district and 2501 ft. away from churches, school, and residents. 8. Minimum Housing Inspection Services- - Nash County and Edgecombe County - Attorney Pridgen Attorney Pridgen informed the board that as aj part oft the grant program the town is required to look into minimum housing issues. Both counties are willing to assist with minimal code housing inspections free of  in.  Kalpeshkumar Patel (Swami Shriji #2 LLC.) Location address 105 N.E. Railroad St.  charge.  Dennis Patton advised to make arrangement ahead oft time for inspections.  9. ASADRA Grant ($1,459,000): - Report - Dennis Patton  Mr. Patton informed the board that the grant was not awarded. The issues were the none submitting the SSO (Sanitary Sewer Overflow). The otheri item that was an issue was the CIP did not specify the lift station on Porter St. The Town scored 73 point out of 100. There willl be an application resubmitted in the spring. Mr. Patton informed the board that on the memo that was sent for the bid was held off waiting to receive the ASADRA grant to move the Porter St. lift station down to Watson St. The Bid date will be March 4h, 2021 at 2 PM, and the Pre-Bid date will be February 161, 2021 at 10 AM. Bid have tol be turned in by March 15th, 2021, and the signed contract for construction has to bet turned in by April 15th, 2021. Construction to relining ofthe pipes  10. CDBG-I Grant ($1,789,530)-CoG: Monthly Activity Report - Dennis Patton  should take around 5 months into the 2022. 11. Demolition and Live Burn Project t- Commissioner Taylor  Mr. Everett ask what the wishes oft the board was the pricing per house will be $6000.  Commissioner Taylor spoke with the Fire Chiefand they were willing to go and look at the 2 houses that were ready for demolition or live burn which are located at 201 W Taylor St. and 203 S.) Porter St. For 201 W.Taylor thet town would need to check the cable lines to make sure that it is dead and to contact PNG to make sure the gas Attorney Pridgen stated that Mrs. Bandy she was interested int tearing it down herself or fixing it up. Commissioner Taylor asked Attorney Pridgen the status on 101 S. Porter St that someone had started repairing it Commissioner Taylor informed that the property at 403 EI Main St. cannot be al live burn because iti is a wooded Commissioner Taylor informed the board of the items that will be put in the park and supplied photos oft the items. There is a 4-week window to get items in. The event is planed for March 20t, 2021. Wrap will: supply  line is terminated. Then there is still 301 S. Porter St. Mrs. Bandy.  then ownership changed?  Attorney Pridgen stated that there were: no status updates. 12. Benches and Playground equipment - WRAP  area.  moneys.  Mayor Pitt asked to entertain a motion. Commissioner Lindsey "Yes" Commissioner Taylor "Yes" Commissioner Howington "Yes" Commissioner Hopkins "Yes"  Commissioner Bellamy made the motion. Commissioner Hopkins second the motion.    Commissioner Bellamy "Yes" Motion carried.  13. NCACP Membership for Chief's Clements Mayor Esterine Pitt  Commissioner Bellamy made the motion to pay chiefn membership. Commissioner Taylor second the motion.  Commissioner Taylor "Yes" Commissioner Howington "Yes" Commissioner. Lindsey "Yes" Commissioner Hopkins "Yes" Commissioner Bellamy "Yes" Motion Carried. event) Mayor Esterine Pitt  14. Community Service Project for April 24, 2021 from 10-12 noon at Whitakers Town Hall (contactless drive thru Mayor Pitt informed the board that her sorority Delta Sigma Theta will be doing a community event in Whitakers ift the board approves, where they will be handing out various items and informative pamphlets. At the Town Hall Commissioner Howington made the motion to allow the sorority group to come to the Town of Whitakers on April 24th, 2020 from 101 tol Noon to disturb the materials. Commissioner Hopkins second the motion.  on April 24, 2021 from 10 Am until 121 Noon. Mayor Pitt asked to entertain a motion. Commissioners voted as following: Commissioner Taylor "Yes" Commissioner Howington' "Yes" Commissioner. Lindsey "Yes" Commissioner Hopkins "Yes" Commissioner Bellamy "No" Motion carried with 4 "Yes" and 1 "No" 15. Departmental Reports for. January 2021  a. Police Department - Lynette Clements, Chiefo of Police  ChiefClements informed the board that the RMS system was down, but she would provide some *2 arrest * 4 Town Ordinance written * 1 sexual assault * 2juvenile protestation taking out *3 dog complaints *1 car accident and 1 larceny ofa firearm that resulted in an arrest. OIC did come out and do the Covid testing. Whitakers was selected to be one of the place for the Food distribution every other Commissioner Bellamy made the motion to accept the Police Department report. Commissioner Taylor  incidents that she could remember.  Wednesday.  Mayor Pitt asked to entertain a motion. Commissioner Taylor "Yes" Commissioner Howington "Yes" Commissioner Lindsey "Yes" Commissioner Hopkins "Yes" Commissioner Bellamy "Yes" Motion carried.  second the motion. Commissioners voted as following:  b. Public Works - Jimmel Norwood, Interim Maintenance Supervisor  *collected limbs *collected trash * took down the Christmas decorations * dump truck was repaired * leaf machine was repaired *purchased battery for tracker * cut grass in ditches and completed 25-word orders. Commissioner Bellamy made the motion. Commissioner Lindsey second the motion. Commissioners  Mayor Pitt asked to entertain ai motion. voted as following: Commissioner Taylor' "Yes" Commissioner Howington "Yes" Commissioner Lindsey "Yes" Commissioner Hopkins "Yes"    Commission Bellamy "Yes" Motion carried. approval.  Administration - Thomas Everett, Town Administrator and James Overton  Mr. Everett present a water bill adjustment for a citizen that had a major water leak for the board's Commissioner Howington stated that the adjustment will only be $30, and Mr. Everett has the authority Commissioner Bellamy stated that the board needs to be al little more lenient when it come toi issues like this because you never know what a citizen has going on. Instead of telling them that their water is going to bei turned off, how about provide them with the resourceful information that will help them pay their Mr. Overton informed the board that the revenues was about 62% oft the budget and that is somewhere near what it should be. The total expenses were 63% oft the budget and that is close to whati is needed to be. The general administration was way over budget there are service things in there that should be allocated to other funds. The other departments are under budget. Things are getting close to being caught  tor make that decision and it does not have to come before the board.  bills. Such as The HOPE program and 211.  up.  16. Approval of Bills for. January 2021  Mr. Everett informed that board that for the month of. January there were a 38 checks written totaling up to $67,868.39. There were questions about check number 2209 Mr. Everett informed that the check was written to Commissioner Bellamy made the motion the pay the bills for the month of. January. Commissioner Taylor second  the company that designed the website. Mayor Pitt asked to entertain ar motion. the motion. Commissioners voted as following: Commissioner Taylor "Yes" Commissioner Howington "Yes" Commissioner Lindsey "Yes" Commissioner Hopkins "Yes" Commissioner Bellamy "Yes" Motion carried. 17. Commissioner Comments and Concerns 18. Citizen Comments and Concerns  Mayor Pitt asked to entertain ai motion to go into close session. Commissioner Bellamy made the motion. Commissioner Taylor second the motion. Commissioners unanimously votes "Aye". Motion Carried.  19. Closed Session 20. Adjournment  Shoninn  Recorded and Submitted by Shante Williams, Town Clerk