W  TOWN OF WEDDINGTON REGULAR TOWN COUNCIL! MEETING MONDAY,FEBRUARY 12,2024-7 7:001 P.M. WEDDINGTON TOWN HALL 1924 WEDDINGTON ROAD WEDDINGTON, NC: 28104 AGENDA AMENDEDATMEETING  1. Call Meeting to Order 2. Pledge of Allegiance 3. Determination of Quorum  4. Additions, Deletions and/or Adoption ofthe Agenda  5. Conflict of] Interest Statement: In accordance with the state government ethics act, it is the duty ofevery Council member to avoid conflicts ofinterest. Does any Council member have any known conflict of interest with respect to any matters on the agenda? Ifso, please identify the conflict and refrain from  any participation in the matter involved. 6. -- Mayor/Councimember Reports 7. Public Comments 8. Public Safety Report 9. Consent Agenda  A. Approval of. January 8, 2024 Regular Town Council Meeting Minutes  B. Approval ofi reduction ofroadway performance bond to $57,360.50 for Weddington Acres C. Approval of reduction of performance bond to $401,207.50 for Weddington Glen Subdivision D. Proclamation, for Pastor Chris Edwards recognizing 20 years ofservice to Graceway. Baptist  Subdivision Church  E. Approve of1 Revised. Audit Contract Amendment B. Discussion of Amendment to UCSO Contract D. Discussion ofFY 2025 Preliminary Budget E. Discussion of Fire Service  10. Old Business  A. Discussion and Consideration of Advisory Board Code ofEthics  . - Discussion RCD lot size, yield regulations, and preservation of continuous forest  11. New Business  12. Updates from Town Planner and Town Administrator 14. Update from Finance Officer and Tax Collector  13. Code Enforcement Report 15. Transportation Report 16. Council Comments 17. Adjournment        W  TOWN OF WEDDINGTON REGULAR TOWN COUNCIL MEETING MONDAY, FEBRUARY 12,2024-7 7:00P.M. WEDDINGTON TOwN. HALL MINUTES PAGE1OF6  1. Call Meeting to Order  Mayor Bell called the meeting to order at 7:00 p.m.  2. Pledge of Allegiance Council led the Pledge of Allegiance. 3. Determination of Quorum  Quorum was determined with all Councilmembers present: Mayor. Jim Bell, Mayor Pro Tem Tom Smith, Staff present: Town Administrator/Clerk Karen Dewey, Finance Officer Leslie Gaylord, Admin Assistant/Deputy Clerk Debbie Coram, Town Attorney Karen Wolter, Town Planner Robert Tefft (via Visitors: Chiefl Deputy Neil Underwood, Lt. Sean Mayhew, Wes Tyson, Tim Moore, Dottie Thomas, Linda Robinson, Darrell Parker, Bob Griswold, Bill Cathey, Mike Morse, Andrew Martinson, Terry Davis, Bill Deter, Jack Plyler, Chad Emerine, Melissa Emerine, JeffHerbst, Rusty Setzer, Robert Iorizzo, Nicol Solis-  Councilmembers Brannon Howie, Jeff] Perryman, and Darcey Ladner.  phone), Deputy Wrenn  Iorizzo, Christopher Neve  4. Additions, Deletions and/or Adoption of the Agenda  Staff requested to amend the agenda to add items 9.D. Proclamation for Pastor Chris Edwards recognizing 20 years of service to Graceway Baptist Church and 9.E. Approval of Revised Audit Contract Amendment  to the Consent Agenda and Item 10.E. Discussion ofl Fire Service to Old Business  Motion: Vote:  Mayor Pro Tem Smith made a motion to adopt the agenda as amended.  The motion passed with al unanimous vote.  5. Conflict of Interest Statement: In accordance with the state government ethics act, it is the duty of every Council member to avoid conflicts ofinterest. Does any Council member have any known conflict ofinterest with respect to any matters on the agenda? Ifso, please identify the conflict and  refrain from any participation in the matter involved.    Town of Weddington Regular Town Council Meeting Minutes 02/12/2024 Page2 2of6  Mayor Bell read the Conflict ofInterest Statement. Councilmember Howie recused herself: from discussion  ofagenda Item 10.B. Discussion of Amendment to UCSO Contract  6. Mayor/Councimember Reports  Councimember Perryman reported on the. January WUMA atl Marvin. There was aj presentation from David Williams on the federal traffic safety grant. The delegates discussed off duty deputies for traffic enforcement. The next meeting is inl Mineral Springs on February 22nd. The County Manager and BOCC Mayor Pro Tem Smith reported on a conversation with. Amelia Helms at NCDOT about getting more  Chairman Rowell will be giving an update.  subdivision roads on the NCDOT paving schedule preservation oft trees in conservation land.  Councilmember Ladner reported on her conversation with the Urban Forester, Keith O'Herrin regarding the  7. Public Comments  Linda Robinson: 3648 Poplin Road - Ms. Robinson is running for the Union Count Board ofEducation at- large seat. She introduced herself. She is a retired schoolteacher and spent 34 years in North Carolina Public Jack Plyler: 1015 Estate Lane - Mr. Plyler welcomed the new council members and gave his feedback to the investigation document regarding his ethics complaint filed against Ed Goscicki, Planning Board Chairman. Chad Emerine: 953 Eagle Road-I Mr. Emerine asked the council to follow the letter of the UDO regarding  Schools.  Residential Conservation Subdivisions. 8. Public Safety Report  Deputy Wrenn gave the public safety report. He asks residents to please:  Report hit and runs when possible.  Ask alarm companies not to disregard the deputies. Ift the alarm is triggered, deputies want to check  the property. Use sidewalks.  Foot patrols are. hitting businesses for preventative patrols.  Ify you see something, say something.  9. Consent Agenda  A. Approval of. January 8, 2024 Regular Town Council Meeting Minutes  B. Approval ofreduction ofr roadway performance bond to $57,360.50 for Weddington Acres C. Approval ofreduction of performance bond to $401,207.50 for Weddington Glen Subdivision D. Approval of Proclamation, for Pastor Chris. Edwards recognizing 20 years ofservice to  Subdivision  Graceway. Baptist Church  E. - Approval of1 Revised. Audit Contract Amendment    Town of Weddington Regular Town Council Meeting Minutes 02/12/2024 Page 3of6  Motion: Vote:  Councilmember Perryman made a motion to approve the Consent Agenda as  amended.  The motion passed with unanimous vote  10. Old Business  A. Discussion and Consideration of Advisory Board Code of] Ethics issue. These points are stated int the town ordinances as well.  Councilmember Perryman commented that the council has had productive discussions regarding this Councilmember Howie commented that it is nice to have this pulled together in one place and have Mayor Pro Tem Smith commented that the basis for this is in the town ordinances and it's important Councilmember. Ladner stated her agreement that this was needed and thanked the town attorney for Mayor Bell stated that this will be for committee and board members. They will be required to sign Council directed staff to have advisory board members sign their acknowledgment of the Code of  one document to reference.  for those who serve on the advisory boards tol know and acknowledge this.  getting it together.  theira acknowledgment before becoming aj part of committee.  Ethics. Motion: Vote:  Mayor Pro Tem Smith made ai motion to adopt the Advisory Board Code of  Ethics  The motion passed with a unanimous vote  B. Discussion of Amendment to UCSO Contract  Chief Deputy Underwood, Cpt. Wes' Tyson, Lt. Shawn Mayhew, and Dottie Thomas with the Union County Sheriff's Office and Dr. Terry Moore with the Weddington Methodist Church were present to discuss amending the town contract to cost/time share a fourth deputy with Weddington Methodist  Church.  Council discussed current town contract and working out schedule ofs shared deputy. Deputy Underwood explained: Calendar year has 260 workdays. WCA has about 170 calendar school days. Leaves about 90 days for deputy to work exclusively serve Town of Weddington. Would end up 65-35% split. School hours don't fluctuate, town hours would be set by Lt. Mayhew. Dr. Moore explained the school hours and the deputy would be working full days at the school. Church would pay for the hours the deputy works at the school. Church would prefer security to Lt. Mayhew explained the current town contract with one administrative deputy and 2 deputies that rotate times. The town is always covered, but there are shifts where coverage falls back to a larger  come from UCSO.    Town of Weddington Regular Town Council Meeting Minutes 02/12/2024 Page 4of6  zone. With a smaller population and less commercial, the town is blessed with lower crime, but faces traffic and other challenges. The high visibility of the current deputies is a credit for the town. Discussion continued around scheduling. Church would have school resource officer (SRO) for a set schedule but would hire off duty deputies for unscheduled events. The school is currently using off duty deputies for security but paying that rate for a school resource officer would cost a lot more than it would cost to fund a school resource officer inj partnership with the town. Council and UCSO representatives discussed part-time deputy positions. Part time positions are usually filled with retired deputies and are limited: in thel hours they can work. The positions must be Council discussed the cost sharing prospect. The easiest path would be to enter an agreement with the church and amend the UCSO contract beginning July 2024. Council expressed conçerns with merit of sharing and how to extract from agreement ifs sharing deputy doesn'twork out. Dr. Moore commented that the visibility of the UCSO car and uniform would be beneficial and Council agreed to table discussion until March and directed stafft to gather data on activity and use analysis from the UCSO and get information from Waxhaw Police Department and Northpointe C.D Discussion RCD lot size, yield regulations, and preservation of continuous forest Mayor Bell began discussion recapping conversations with past mayors and planning board members to understand where the 12,000 square foot minimum lot size came from. Council discussed minimum lot size for RCD subdivisions and possible increase in variances because oflarger homes on smaller lots. Discussion continued regarding variable lot sizes as incentive to develop RCD and preserving the sensitive areas and removing those areas from yield Councimember Perryman suggested to restrict the number of1 lots allowed tol be that minimum size orand give an average to give flexibility and encourage still using RCD. Removing and preserving  justified and approved by the Board ofCommissioners.  could act as a deterrent.  School on their agreement.  plans.  protected areas from the yield plan.  Discuss minimum, discuss giving an average size. Fix the flexibility  Councilmember Ladner recapped her discussion with Keith O'Herrin, the County Urban Forester. They discussed developing a tree plat map to identify contiguous forest, wildlife habitat and Council discussed beginning the process by getting ai map oft the areas to be preserved and Mayor Pro Tem Smith stated that sensitive land should be removed from yield calculations.  sensitive areas. continuous forest.    Town of Weddington Regular Town Council Meeting Minutes 02/12/2024 Page 5of6  Ms. Wolter commented that conditional zoning will allow Council to negotiate with developer to come up with plan that will: meet Weddington conservation goals and objectives. Council directed staff to work on: map oft tree canopy with contiguous forest and sensitive natural areas. Once that is complete, getting professional help to recommend next steps ofamending the  RCD standards.  D. Discussion of] FY 2025 Preliminary Budget  Ms. Gaylord presented the preliminary budget including the estimated operating budget leaving tax  rate the same and line item details. E. Discussion of Fire Service  Mayor Bell met with) Fire Chief Steve McLendon regarding turning fire service back to the county. Council discussed the current lease for the Fire Station on Hemby Road and looking into selling to the fire department ori increasing the lease. Council agreed tol have staff continue to move forward with ai resolution stating intention and working with county staff to move this forward.  11. New Business  12. Updates from Town Planner and Town Administrator  Mr. Tefft presented the planning update: Liberty Classical Academy CZ for Private School Planning Board: 7/24/23 (Tabled) Traffic PIM: 8/22/23 Planning Board: Denial Town Council: TBD 93-lot conservation subdivision Site Walk/ Charette: 11/28/23 Community Wastewater Treatment  Planning Board: TBD Conventional subdivision, 56 lots Sketch Plan reviewed; Awaiting CZ submittal Comprehensive Land Use Plan and Town Center Plan  Rea/ Providence  Deal Lake  Planning Board: 11/27/23; 12/18/23 Town Council: 3/11/24  Plant  13. Code Enforcement Report  Report in document packet. No: new enforcement reports. 14. Update from Finance Officer and Tax Collector  Ms. Gaylord presented the monthly financials and tax collection data  15. Transportation Report    Town of Weddington Regular Town Council Meeting Minutes 02/12/2024 Page 6of6  Mayor Bell gave the transportation update. He met with) NCDOT with] Mayor Pro Tem Smith and Ms. Dewey and received an update on the road projects in Weddington and points of contact for different issues. Rea Road Extension will be going into right ofway acquisition in April 2024 and is anticipated to start construction in 2027. Providence Road is expected to go into right of way acquisition in August 2024 and  start construction in 2028. 16. Council Comments  Councilmember Perryman: Thank you everybody for being here. It's always good to have folks come out and listen and be aj part oft the process and help spread the word. One last call ifyou want to hear from the county manager and meet the new county commissioner, Mineral Springs at 4:00 at the WUMA meeting.  Councilmember Howie: Thanks everyone.  Councimember Ladner: Thanks everyone for braving the rain and the wind. Again, how amazing, sometimes I think it's been a year, but it's only been a month, but the individuals from the local level to the county and state, the sheriff's office, DOT, Urban Forestry have been amazing in helping provide  information sol Ican try to make smart decisions.  Mayor Pro Tem Smith: Thank y'all for coming out on ai rainy night and after everybody stayed up watching the Super Bowl until whenever it was. last night that it got over. And çcome back. Thank you. Mayor Bell: Thank you guys for coming out. It's been al laid-back: night. Thanks for coming out and hanging  with us on ai rainy night. 17.Adjournment  Motion: Vote:  Councilmember Perryman made ai motion to adjourn the February 12, 2024  Regular Town Council Meeting at 9:08 p.m. The: motion passed with a unanimous vote.  MaAaLekl4  7  souw Karen Dewey, Town  Ahp  fn    UNCIE  TOWN OF WEDDINGTON PROCLAMATION P-2024-01  WHEREAS, Graceway Baptist Church is an independent fundamental Baptist church located in  Weddington, NC and;  WHEREAS, the first service ofworship was held in September 2004, and;  WHEREAS, Pastor Chris. Edwards has served Graceway Baptist Church and the Weddington Community WHEREAS, Graceway Baptist Church and the Town of Weddington express deep gratitude to Pastor Edwards for his dedicated leadership and unwavering faith that is filled with love and encouragement to WHEREAS, the Town of Weddington recognizes the 20 years of service Pastor Chris Edwards has dedicated to Graceway Baptist Church, providing quality activities, programs and worship services tol his NOW, THEREFORE, I,J Jim Bell, Mayor of the' Town ofWeddington, North Carolina, and on behalfof the Town Council and the entire Town of Weddington, do hereby honorably recognize the service of Pastor Chris Edwards and acknowledge his vibrant and strong Christian leadership in the community and  since March 2004; and  serve; and  congregation; and  congratulate  PASTOR CHRIS EDWARDS  On his 20 years ofservice to Graceway Baptist Church. affixed this the 12t day of February 2024.  In witness whereof, I have hereunto set my hand and caused the Seal of the Town of Weddington to be  AB Towno of Weddington  Attest:  byluay Karen Dewey, Town Admipistrator/Clerk Town ofWeddington