W  TOWN OF WEDDINGTON REGULAR TOWN COUNCIL MEETING MONDAY, MARCHI,824-700PA: WEDDINGTON TOWN HALL 1924 WEDDINGTON ROAD WEDDINCTON/NC28104  AGENDA  1. Call Meeting to Order 2. Pledge of Allegiance 3. Determination of Quorum  4. Additions, Deletions and/or Adoption oft the Agenda  5. Conflict ofInterest Statement: In accordance with the state government ethics act, iti is the duty ofevery Council member to avoid conflicts of interest. Does any Council member have any known conflict ofinterest with respect to any matters on the agenda? Ifso, please identify the conflict and refrain) from any  participation in the matter involved. 6. Mayor/Councimember Reports 7. Public Comments 8. Public Safety Report 10. Consent Agenda  9. Presentation of the Fiscal Year 2022-2023 Audit by Ann Craven, CPA, LLC  A. Approval of] February 12, 2024 Regular Town Council Meeting Minutes . Authorize Tax Collector to Advertise 2023 Unpaid Real Property Taxes D. Approval of Audit Response Letter to Local Government Commisssion  B. Approval of2025 Urban Archery Season Renewal  11. Old Business  A. Presentation and Discussion of Comprehensive Land Use Plan and Downtown Master Plan I Discussion ofReturn ofFire Service to County and Possible Consideration of Resolution R-2024-01 D. Discussion and Possible Consideration of Cost share with NCDOT for traffic light at. Antioch Church Road and Forest Lawn Drive and Approval ofl Resolution R-2024-02 in support oft the project  B. Discussion ofFY 2025 Preliminary Budget  12. New Business  A. Discussion and Consideration of Planning Board Appointments  13. Updates from Town Planner and Town Administrator 15. Update from Finance Officer and' Tax Collector  14. Code Enforcement Report 16. Transportation Report 17. Council Comments 19. Adjournment  18. Enter into closed session pursuant tol NCGS143-318.110/0) to consider personnel matters and) NCGS 143-  318.11(a)(3) to consult with an attorney    W  TOWN OF WEDDINGTON REGULAR TOWN COUNCIL MEETING MOMDAY,AsCIL,HA-7 7:00P P.M. WEDDINGTON TOWN. HALL MINUTES PAGE1OF6  1. Call Meeting to Order  Mayor Bell called the meeting to order at 7:00 p.m.  2. Pledge of Allegiance Council led the Pledge of Allegiance. 3. Determination of Quorum  Quorum was determined with all Councilmembers present: Mayor Jim) Bell, Mayor Pro Tem Tom Smith, StaffPresent: Town Administrator/Clerk Karen Dewey, Finance Officer Leslie Gaylord, Admin Visitors: Bill Cathey, Bob Griswold, Darrell Parker, Melissa Emerine, Chad Emerine, Mike Morse, Bill Deter, Rusty Setzer Tracy Stone, Shelia Allen, Tom Snyder, Christopher Neve, Curtis McDonald  Councilmembers Brannon Howie, Jeff] Perryman, and Darcey Ladner Assistant/Deputy Clerk Debbie Coram, Town Attorney Karen Wolter  4. Additions, Deletions and/or Adoption of the Agenda  Councilmember Perryman requested to add item 12.B. Discussion of Build to Rent Neighborhoods to the  agenda.  Motion: Vote:  Mayor Pro Tem Smith made a motion to adopt the agenda as amended.  The motion passed with a unanimous vote.  5. Conflict of Interest Statement: In accordance with the state government ethics act, iti is the duty of every Council member to avoid conflicts ofinterest. Does any Council member have any known conflict ofinterest with respect to any matters on the agenda? Ifso,please identify the conflict and Mayor Bell read the Conflict of Interest Statement. No councilmembers had a conflict ofi interest.  refrain from any participation in the matter involved.  6. Mayor/Councimember Reports    Town of Weddington Regular' Town Council Meeting 03/11/2024 Page2of6  Councilmember Ladner: reported that the Urban County Forester connected her with a group ofUnion County residents organizing a' Trees Union group toj preserve and grow the tree canopy. There is ai meeting tomorrow from 6 to 8 in Wesley Chapel and they are. looking for a few residents from each municipality. Mayor Pro Tem Smith reported on attending a workshop on conservation development in Waxhaw Councilmember Perryman: reported ont the traffic saturation performed by UCSO in Weddington and the February WUMA meeting. He stated the May meeting will include a CRTPO information session and they  presented by Randall Arendt.  are planning tol have a venue large enough to include any residents to attend.  7. Public Comments  No one signed up for public comments. 8. Public Safety Report  Ms. Dewey gave al brief update from Deputy Wrenn on the traffic saturation: Starting at 0900 they performed ai traffic saturation in the Town of Weddington. Due to the town's complaints enforcement and attention was focused on speed, in the area ofProvidence Rd (N.C. 16) and Weddington Rd (N.C. 84). The speed enforcement in this area due to the high volume oflunch time traffic was completed at 1130.No Union County schools were on a half day. The town has received complaints for high schoolers speeding at school dismissal. Al Lidar location was set up at South Twelve Mile Creek Rd. Five traffic stops were: made with all five vehicles traveling 55 MPH or over. The Weddington contract deputies will continue to work In total 39 vehicles were stopped on Providence Rd with the greatest speed at 75 in a 35 zone, on Twelve Mile Creek Rd five vehicles were stopped with thel highest speed of 62 MPH, giving a combined total of44  vehicles under 55 MPH were stopped.  hand in hand with the town as complaints come in.  traffic stops.  9. Presentation of the Fiscal Year 2022-2023 Audit by Ann Craven, CPA, LLC  Ann Craven, CPA presented the FY 2022-2023 Audit. Ms. Craven reported that the town is in very good Councilmember Perryman asked how much above the minimum required fund balance the town holds. The Mayor Pro Tem Smith asked ifthere were any material weaknesses in how the town is run. Ms. Craven  shape and has no debt.  town holds $4,272,000 in unassigned fund balance.  responded that there were none. 10. Consent Agenda  A. Approval of] February 12, 2024 Regular Town Council Meeting Minutes C.A Authorize Tax Collector to Advertise 2023 Unpaid Real Property Taxes D. Approval of Audit Response Letter to Local Government Commisssion  B. Approval of2025 Urban Archery Season Renewal    Town of Weddington Regular Town Council Meeting 03/11/2024 Page 30 of6  Motion: Vote:  Councilmember Perryman made a motion to approve the Consent Agenda as  presented.  The motion passed with a unanimous vote.  11.Old Business  A. Presentation and Discussion of Comprehensive Land Use Plan and Downtown Master Plan Sarah Sinatra with Inspire Placemaking Collective presented the Draft Comprehensive Land Use Councilmember Perryman shared information he gathered from a statistics professor at UNC- Charlotte. He commented on the 2.6t to 3.4 percent response from unique respondents and remarked on the statistical significance and small sample size. He stated he would like the plan to include a Mayor Pro Tem Smith discussed the methodology in the growth number. He stated he would like the Council continued discussion and agreed to have staff sendi input and changes to Ms. Sinatra for a  Plan and Downtown Master Plan.  caveat as such.  sphere ofinfluence covered and neighboring areas.  final draft tol be discussed in April with aj public hearing in May. B. Discussion of) FY 2025 Preliminary Budget  Ms. Gaylord presented the proposed FY2025 Preliminary Budget. The amounts have been updated from January and February. Fire and Deputy and county tax valuation hasn'tcome in yet. Mayor Pro Tem Smith asked about sales taxi revenue. It is based on Weddington population percentage to the county, iflowering the tax rate and giving the fire service back to the county could have an impact . Discussion of Return of Fire Service to County and Possible Consideration of Resolution R-  on the sales tax revenue. 2024-01  Councilmember Perryman stated his support and the Council agreed unanimously.  Mayor Bell asked what should be done with the fire station. Ms. Wolter responded that once the town is going into contract with the county for fire service and it's appropriate at that time to deal with the lease. The County fee would be separate from the lease. First conversations need tol be  between the town staff and county staff to get the service taken care of.  Motion: Vote:  Mayor Pro Tem Smith made a motion to adopt Resolution R-2024-01  The motion passed with a unanimous vote.  D. Discussion and Possible Consideration of Cost share with NCDOT for traffic light at Antioch Church Road and Forest Lawn Drive and Approval of] Resolution R-2024-02in Council discussed the traffic on Forest Lawn and the positive impact the light would have for the  support of the project Weddington residents.    Town of Weddington Regular Town Council Meeting 03/11/2024 Page 4of6  Mayor Bell stated that he reached out to the Indian Trail Mayor. Mayor Cohn stated that the Indian Trail Council unanimously decided to not give financial support for this project several times as the  majority of the benefit would be for Weddington residents.  Motion: Vote:  Councilmember Howie: made a motion to approve the cost share with NCDOT for  at traffic light and adopt R-2024-02 The motion passed with a unanimous vote.  12. New Business  A. Discussion and Consideration of] Planning Board Appointments  Mayor Bell commented that the town received 11 applications for the Planning Board positions. He Mayor Pro Tem Smith nominated Rusty Setzer to complete the term vacated by Gordon Howard's  thanked all who submitted an application.  resignation.  Councilmembers Ladner and Smith voted in favor. Councilmembers Howie and Perryman voted against. Mayor Bell voted in favor oft the nomination. March 2022 to March 2026.  Rusty Setzer is appointed to complete the term oft the vacant seat on the Planning Board, term from Councilmember Perryman nominated Nancy Anderson for a 4-year term on the Planning Board. Nancy Anderson is appointed to a 4-year term on the Planning Board, term expiring in March 2028 Mayor Pro Tem Smith nominated Bill Deter for a 4-year term on thel Planning Board. Mayor Pro Tem Smith, Councilmembers Perryman and Ladner voted in favor. Councilmember Bill Deter is appointed to a 4-year term on the Planning Board, term expiring in March 2028. Ms. Wolter explained: under the Council Rules of Procedure, appointments are made by a: motion  The nomination passed with a unanimous vote.  Howie voted against.  which is why the mayor was able tol break the tie. B. Build to Rent Neighborhoods  Councimember Perryman discussed: He recently read an article that discussed building trends. Experts are projecting a significant increase in homes that are built and owned by investment LLCs strictly for rent. Groups are doing this because the young adults getting the jobs aren'table to afford the starter homes. He wanted to get this out for public awareness. Ifa subdivision has an HOA, limitations on rental properties can be in the covenants. The town cannot target rental properties in  its ordinançes.  13. Updates from Town Planner and Town Administrator  Planning Board: 7/24/23 (Tabled) Traffic PIM: 8/22/23 Planning Board: Denial  Liberty Classical Academy  CZ for Private School    Town of Weddington Regular Town Council Meeting 03/11/2024 Page 5of6 Town Council: TBD Deal Lake Subdivision 93-lot conservation subdivision Site Walk/ Charette: 11/28/23 Community Wastewater Treatment Plant Planning Board: TBD Rea/ Providence Subdivision Conventional subdivision, 561 lots Sketch Plan reviewed; Awaiting CZ submittal 14. Code Enforcement Report  Ennis Road Subdivision Conventional subdivision, 14 lots Planning Board: TBD R-CD Text Amendment Continuous Forest Planning Board: TBD  Lot Size, Yield Regulations, and Preservation of  Report included in packet. Council discussed options to move violations toward compliance with Ms.  Wolter.  15. Update from Finance Officer and Tax Collector  Ms. Gaylord gave the financial update. Town is at 98% tax collection from the budget standpoint.  16. Transportation Report 17. Council Comments  Councilmember Ladner: Thanks to the residents for being sO involved. Iwas shocked at all the planning board applications. Ihad: more people contacting me after the application time closed. Ever one we got could have been a qualified person. Thx for being willing to get involved and add value to the town. Councilmember Howie: Thank you everyone for coming out and thank you staff for everything you do for Councilmember Perryman: Thank you to the staff. You guys do an outstanding job every time. Esp to Leslie, once again. P'll say this-every time this lady shows up shel has nothing but compliments about how well our town finances are: run. And that is ai reflection on the work your doing for us. TY to the folks Mayor Pro Tem Smith: Iwent through the entire audit and looked for any material issues. Great job on that. Thank you to everybody that applied for the planning board. I applied 4 times and never got on. Iended up here. Don'ti feel bad ify you didn'tmake it. For those that did, congratulations. Thank you for coming out. Mayor Bell: Thank you guys also. To the new members oft the planning board, thank you for giving ofyour 18. Enter into closed session pursuant to NCGS143318.110X0, to consider personnel matters and  the town and for us.  attending.  time. And thank you guys for coming out tonight.  NCGS 143-318.11(a)3) to consult with an attorney  Motion:  Mayor Pro Tem Smith made a motion to enter into closed session pursuant to NCGS 143-318.11(a)(6) to consider personnel matters and (3) to consult with an  attorney at 8:38 p.m.    Town of Weddington Regular Town Council Meeting 03/11/2024 Page 60 of6  Vote:  The motion passed with a unanimous vote.  Mayor Bell called the meeting back to order at 9:15 p.m.  19.. Adjournment  Motion: Vote:  Councimember Perryman made ai motion to adjourn the March 11,2024 Regular  Town Council meeting at 9:15 p.m. The motion passed with a unanimous vote.  Approve: Qpzgas Walwr  *Reg  Karen Dewey,  Town. AdminisinAtor/Clerk    TOWN OF  WEDDINGION  1924 Weddington Road . Weddington, North Carolina 28104  1983  TO: FROM: DATE: SUBJECT:  Mayor and' Town Council Kim H. Woods, Tax Collector March 11, 2024  2023. Authorization to Advertise  In accordance with North Carolina General Statute 105.369(a), the following represents the total of In accordance with General Statutes 105.369(a),Ia am. hereby requesting authorization to advertise unpaid  unpaid 2023 taxes that are liens on real property to date:  $65,482.20  2023 taxes that are liens oni realj property. State ofNorth Carolina Town of Weddington  Tot the' Tax Collector oft the' Town of Weddington  The' Town ofWeddington Tax Collector is ordered to advertise all unpaid 2023 taxes that are liens on real  property,pursuant: tol North Carolina General Statute 105-369(a), -369(c). Witness my hand and official seal this 11th day ofN March 2024.  Jim/Bell, Mayor ARp  Attést: ou Karen Dewey,  las  Telephone (704) 846-2709 . Fax (704)844-6372    W  ODING  NORTH CAROLINA DEPARTMENT OF TREASURER LOCAL GOVERNMENT COMMISSION  Per 20 NCAC03.0508, this letter is the Town of Weddington's) Response to the Auditor's Findings, Recommendations, and Fiscal Matters resulting from al Financial Performance Indicator of Concern (FPIC) identified as part ofthe Town's FY2023 audit. The Town's auditor informed the Town Council oft the FPIC at their presentation oft the audited financial statements at the' Town Council: meeting on March 11,2024. The specific  indicator identified, and the Town's response is documented below. FINANCIAL PERFORMANCE INDICATOR OF CONCERN:  The 2023 Audit Report is expected to be submitted within five months plus one day from the fiscal year end  per the auditor. (December 1st for most units)  RESPONSE:  The delay in submitting our audit was due to two singularly occurring factors which will not recur. Our auditor isa sole practitioner and during the course of fieldwork, her spouse passed away necessitating her to: spend substantial time on personal issues associated with the estate. In: addition, this was thei implementation year of GASB Statement No. 96, Subseription-Based. Information Technology. Assets as well as the first year that GASB Statement No. 87, Leases has applied tot the Town. The implementation of these two statements proved to be: much more cumbersome than anticipated and required a great deal of time to correctly incorporate into the' Town's financial statements resulting in additional delay in the submission ofthe financial statements to thel LGC. The Town is using Debtbook to assist with the ongoing accounting for these lease and) IT assets to prevent additional Should there be any additional questions or documentation required, please contact the Town's finance officer,  delays int the future. Respeçtfully, James Mayor Zay  Leslie Gaylord, at 704-846-2709 or by email at ylabmuhadingenen  Snubafmy  Leslie Gaylord Finance Officer N Darcey Ladner Councilmember Brannon Howie Councilmember  A Thomas Smith Mayor Pro Tem Councilmember B  WEDDINGTON Ruynb Zehng Redefneb  704-846-2709 wwwipwpolNcangoncn I 1924 Weddington Rd. Weddington, NC: 28104    W  RESOLUTION BY THE TOWN OF WEDDINGTON TO CEASEI PROVIDING MUNICIPAL FIRE: PROTECTION SERVICES PURSUANT TO N.C.G.S. 160A-209. AND ARTICLE 14 OF N.C.G.S. CHAPTER 160A. AND CONSENTING' TO THE. INCLUSION OF ITS INCORPORATED TERRITORY WITH THE. EXISTING WEDDINGTON MUNICIPAL FIRE SERVICE LINES WITHIN THE VOLUNTEER FIRE DEPARTMENT DISTRICTS AS CREATED BY UNION COUNTY  R-2024-01  WHEREAS, fire protection services are currently provided by the Town of Weddington, North Carolina (the' "Town") to its citizens pursuant tol N.C.G.S. $160A-2090X13)and, Article 14 ofN.C.G.S. Chapter 160A and through a fire suppression agreement between the Town and the Wesley Chapel Volunteer Fire Department (the "Fire Suppression Agreement"); and Assembly Session Law 2013-39 and Article 3 ofN.C.G.S. Chapter 160A; and  WHEREAS, the Fire Suppression Agreement is authorized pursuant to NC General WHEREAS, the Wesley Chapel Volunteer Fire Department (the "WCI Fire Department") receives partial funding through a portion of the property tax charged to residents within the  Weddington municipal limits (the "Town's Partial Funding"); and  WHEREAS, the Town hereby notifies Union County, North Carolina (the "County") of the Town's intent to transition certain funding and oversight of fire protection services from the Town to the County, specifically including (i) the Town's discontinuance of the Town's Partial Funding to the WC Fire Department, and (ii) the County's inclusion of the incorporated territory oft the Town within the Wesley Chapel Fire Tax District that preserves the fire district lines ofthe  Town's municipal service district; and  WHEREAS, during this transition period, the Town and County will work to ensure that no citizen of the Town will go without the same or similar level of fire protection service that is  currently being received; and  WHEREAS, the Town intends that the ISO ratings for the incorporated territory of the Town will notl bei impacted in ai manner that results in an increase in fire insurance rates as ai result of the transition in funding and oversight of fire protection services from the Town to the County. NOW, THEREFORE, BE IT RESOLVED THAT, pursuant to the terms of this resolution and effective as of July 1, 2024, (a) the Town will transition certain funding and oversight of fire protection services from the Town to the County, (b) the Town will no longer provide the Town's Partial Funding to the WC Fire Department, and (c) the County shall include the incorporated territory of the Town within the Wesley Chapel Fire Tax District that preserves  the fire district lines of the Town's municipal service district.  lof2    Endofresolation)  IN WITNESS WHEREOF, this resolution has been adopted by the' Town of Weddington, North  Carolina, this 11th day ofMarch, 2024.  ARut Jim, Bell, Mayor Town ofWeddington  ATTEST: VMoL  OFY 3 SEAL banie CARD  Auy  Karen Dewey, Town Adhinistrator/Clerk  Town of Weddington  Adopted and agreed to by Union County, North Carolina, this  day of  2024.  For Union County: By: Name: Title:  2of2    $ W  RESOLUTION IN SUPPORT OF  NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PROJECT FOR INTERSECTION IMPROVEMENIS AT ANTIOCH CHURCH RD. AND FOREST: LAWN: RD  R-2024-02  WHEREAS, the North Carolina Department of Transportation (hereinafter "N.C.D.O.T.") is proposing to modify the Antioch Church Rd and Forest Lawn Rd intersection to install a traffic signal (hereinafter referred to as the "Project"); and WHEREAS, High Impact/Low Cost funds will be requested for this Project; and WHEREAS, North Carolina policy requires local municipal support ofaj project that WHEREAS, N.C.D.0.1. has notified the' Town of Weddington (hereinafter the Town') oft the Project, and has requested that the Town submit a1 resolution expressing its views on WHEREAS, the Town, acting through its' Town Council in regular session assembled ont the 11th day ofMarch 2024, has expressed its support ofthel Project andi has voted to adopt this Resolution evidencing the same, all in compliance with the requirements ofN.C.G.S. NOW, THEREFORE, BE IT RESOLVED, that the Town of Weddington, Town Council does hereby express its support of thel Project as set forth hereinabove. BE IT FURTHER RESOLVED that the Town of Weddington, Town Council authorizes its Mayor and the Clerk to the Council to sign this Resolution and attach the Adopted this 11th day of March 2024, by the Town of Weddington, Town  uses High Impact/Low Cost funds; and  the same; and  136-11.1;  City seal thereto, and to forward a copy oft the same to N.C.D.O.T.  Council.  Jim Bel,  Attest: Nauu Karen Dewey,  hAN  OF E SEAL Mbmi cA  Dnefn