W  TOWN OF WEDDINGTON REGULAR' TOWN COUNCIL: MEETING MONDAY,MAY13,2024-7:00P.M. WEDDINGTON: TOwN HALL 1924 WEDDINGTON ROAD WEDDINCTON,NCZ8I0A AGENDA *AMENDED ATI MEETING**  1. Call Meeting to Order 2. Pledge of Allegiance 3. Determination of Quorum  4. Additions, Deletions and/or Adoption oft the Agenda  5. Conflict of Interest Statement: In accordance with the state government ethics act, it is the duty ofe every Council member to avoid conflicts ofinterest. Does any Council member have any known conflict ofinterest with respect to any matters on the agenda? Ifso, please identify the conflict and refrain) from any  participation in the matter involved. 6. Mayor/Councimember Reports 7. Public Comments 8. Public Safety Report 10. Consent Agenda  9. Presentation from Dustin Johnson and John Massoud for Christian Coptic Village A. Approval of April 8, 2024 Regular Town Council Meeting Minutes C. Approval of Weddington Joinder. Agreement tol Interlocal Agreement  B. Approval of Resolution to Participate in NC Cooperative Liquid Assets Security Systems (R-2024- D. Approval of Resolution R-2023-04 to NCDOT for Addition to State Maintained Secondary Road E. Authorize Staff to enter into contract with XL Mediaworks for purchase andi installation ofs streaming  05)  System Roads within the Canisteo Subdivision equipment in an amount not to exceed $13,000.00 A. Comprehensive Land Usel Plan and' Town Center Plan B. Discussion ofFY 2025 Preliminary Budget C. Discussion of Stormwater Text Amendment A. Discussion ofl Planning Board Rules of] Procedure 14. Updates from Town Planner and Town Administrator 16. Update from Finance Officer and' Tax Collector  11. Public Hearing 12. Old Business  A. Discussion and possible consideration of Comprehensive Land Use Plan and Town Center Plan  13. New Business  B. Discussion of Amending' Town Council Regular Meeting Schedule  15. Code Enforcement Report 17. Transportation Report 18. Council Comments 20. Adjournment  19. Enter into Closed Session Pursuant to NCGS 43-318.11(0)6)TO instruct public body's staffconcerning the position to be taken by or on behalfoft the public body in negotiation terms ofa contract for real property    W  TOWN OF WEDDINGTON REGULAR' TOWN COUNCIL MEETING MONDAY,MAY13,2024-7:00P.M. WEDDINGTON TowN HALL MINUTES PAGE1OF8  1. Calll Meeting to Order  Mayor Bell called the meeting to order at 7:00 p.m.  2. Pledge of Allegiance Council led the Pledge of Allegiance. 3. Determination of Quorum  Quorum was determined with all councilmembers present: Mayor Jim Bell, Mayor Pro Tem Tom Smith, Staff: Town Adminstrator/Clerk Karen Dewey, Town Planner Greg Gordos, Finance Officer Leslie Gaylord, Deputy Clerk/Admin Asst Debbie Coram, Town Attorey, Karen Wolter Visitors: Gayle Butler, Kim Topalian, Wayne Archie, Chad Emerine, Melissa Emerine, Liz Holtey, Terry Davis, Lori Walters, Vann Walters, Walton Hogan, Hugh Clark, John Drahzal, Bridget O'Brien, Charlie BonDurant, Julie Staley, Jack Plyler, Bill Deter, Sam Nicola, John Massoud, Dustin Johnson, Buntin Podrebarac, Tamara McDonald, Curtis McDonald, Joyce Plyler, Tom Snyder, Patricia Hines, Rusty Setzer  Councilmembers Brannon Howie, Jeff Perryman, and Darcey Ladner  4. Additions, Deletions and/or Adoption of the Agenda  Mayor Bell asked to add agenda item 19. Closed Session pursuant to NCGS 143-318.11 (a)(5) To instruct public body's staff concerning the position to be taken ini negotiation material terms ofa contract or  proposed contract for the acquisition ofr real property.  Councilmember Howie asked to add agenda item 13.B. Discussion of amending the Town Council Regular  Meeting Schedule.  Motion: Vote:  Mayor Pro Tem Smith made ai motion to adopt the agenda as amended.  The motion passed with a unanimous vote.  5. Conflict of Interest Statement: In accordance with the state government ethics act, it is the duty of every Council member to avoid conflicts ofinterest. Does any Council member have any known    Town ofWeddington Regular Town Council Meeting Minutes 05/08/2024 Page2of8  conflict tofinterest with respect to any matters on the agenda? Ifso, please identif the conflict and Mayor Bell read the Conflict ofInterest Statement. No Councilmember had a conflict ofinterest.  refrain from any participation in the matter involved.  . Mayor/Counclmember Reports  Councimember Ladner reported on the Trees Union meeting to be held on May 21*in Wesley Chapel from Mayor Pro' Tem Smith reported on his communications with NCDOT regarding the contract resurfacing Councilmember Perryman reported on the May WUMA meeting. The CRTPO will be presenting on what Mayor Bell reported on the' Town of Summerfield deannexation bill to be considered by the General Assembly. It has been moved to this Thursday's schedule from last Thursday. Senator Berger doesn't  6to 8 p.m. They will be forming the Board ofl Directors and ratifying bylaws.  schedule. they do.  appear tol have the votes. 7. Public Comments  Gayle Butler -5 5146 Panhandle Circle: Ms. Butler expressed her concern regarding public comments made at the. April Town Council meeting. She believes the comments were inappropriate and the resident was Kim Topalian - 130 Bluebird Lane: Ms. Topalian thanked council for having the discussion ofj public comments added to the planning board agenda. She thanked the planning board members and  volatile.  councilmember that attended the Toll Brothers community meeting.  Chad Emerine - 953 Eagle Road: Mr. Emerine commented onj public comments at planning board meeting. Her referenced the UDO Section D301 that lists goals of the planning board to facilitate and coordinate citizen engagement. He requested an additional community meeting for the Toll Brothers development. Wayne Archie - 5050 Ancestor Circle: Mr. Archie commented on painting the Weddington logo on the water town on Hemby Road. He stated that ifthe town is interested, it needs to bej pursued. Walt Hogan - 5009 Laurel Grove Lane: Mr. Hogan commented on adding public comment toj planning board meetings and commented on the Toll Brothers community meeting and the impact of the project. Jack Plyler - 1015 Estate Lane: Mr. Plyler commented on the conflict ofi interest statement and the code of ethics. He stated that NCGS Chapter 138A only applies to state employees. The State Ethics Commission doesn'thave jurisdiction over local officials. He disagrees that the statement on the council agenda covers Curtis McDonald - 930 Baron Road: Mr. McDonald commented on adding public comment to planning board meetings. He also requested an additional community meeting for the Toll Brothers project.  the councilmembers.  8. Public Safety Report    Town of Weddington Regular Town Council Meeting Minutes 05/08/2024 Page 3 of8  Deputy Wrenn gave the report: He thanked the public fort the outpouring oft respect for officers killed. Accidents with injuries are down, but those with property damage are on the increase. False alarms are skyrocketing because ofr rain and storms tripping breakers and emergency systems. He requested that  residents let the deputies come out even for false alarms to check everything out. Ifyou see suspicious vehicles or suspicious people, call the UCSO.  There will be additional traffic saturations.  9. Presentation from Dustin Johnson and John Massoud for Christian Coptic Village  John Massoud and Dustin Johnson presented a church project on Old Mill Road on property owned by the Councilmember Ladner asked about the entrance to the property off] Providence Road. Mr. Johnson replied Councilmember Ladner asked when the peak hours would be. Mr. Massoud replied that it would be mostly weekend or weeknight, but it isn'tsure yet and it wouldn't be every day or every weekend. Councilmember Ladner asked how big the parking lot is. Mr. Johnson replied 103 spaces. Mayor Bell asked ift there are anticipated more numbers than the 400 seats proposed ori if there would be potential for expansion. Mr. Johnson replied that 400 is the max capacity at any time. Councilmember Ladner asked how many acres is the property? Mr. Johnson responded that it is 13 acres  Coptic Orthodox Church.  that plans are still in the early stages, there will be a' TIA required.  total and will be built on 6 of those acres.  10. Consent Agenda  A. Approval of April 8, 2024 Regular Town Council Meeting Minutes C. Approval of Weddington Joinder Agreement to Interlocal Agreement  B. Approval of Resolution to Participate in NC Cooperative Liquid Assets Security Systems D. Approval of] Resolution R-2023-04 to NCDOT for Addition to State Maintained Secondary E. Authorize Staff to enter into contract with XL Mediaworks for purchase and installation of  (R-2024-05)  Road System Roads within the Canisteo Subdivision streaming equipment in an amount not to exceed $13,000.00  Motion: Vote:  Mayor Pro Tem Smith made ai motion to approve the Consent Agenda  The motion passed with a unanimous vote.  11. Public Hearing  A. Comprehensive Land Use Plan and Town Center Plan  Mayor Bell opened the public hearing at' 7:42j p.m.  Kim Topalian - 130 Bluebird Lane: Ms. Topalian asked for more time to look the plan over. She commented on the map in the Town Center Plan. She believes that the goals listed on pages 46 through 48 conflict with the Chad Emerine - 953 Eagle Road: Mr. Emerine commented verbiage in land use policy 11 and design policy 6  Town Center Master Plan.  in the current Land Use Plan that he believes should be in the proposed plan.    Town ofWeddington Regular Town Council Meeting Minutes 05/08/2024 Page 4of8  Charlie BonDurant 46 Brandy Courts: Mr. BonDurant agreed with the previous residents and commented that Jack Plyler - 1015 Estate Lane: Mr. Plyler commented that there should be an additional public hearing for the Land Use Plan. He stated that the projected population from 2025 to 2045 isi incorrect and should be adjusted. There isn'tenough land to get that population. He believes it should be reviewed and adjusted.  ad document oft this scale and intensity should have more time for additional review.  Mayor Bell closed public hearing at' 7:50j p.m.  12. Old Business  A. Discussion and possible consideration of Comprehensive Land Use Plan and' Town Center  Plan  Mayor Pro Tem Smith commented on several of the goals in the document:  In goal C1.1 preserve open spaçe and scenic views. In the current land usej plan goal 3 states minimize the visual impact of development from surrounding properties and roadways. The current defines scenic views better to show it's from roads as well as adjacent properties. He suggested that Int the current land use plan, there is Policy 11 stating to ensure that land uses abutting residential development are compatible with the scale, intensity and overall character of existing and planned neighborhoods. He believes this isi important to ensure anything new is comparable or a higher Int the current land use plan under community design policies #6 it states to give the highest priority for beautification efforts and corridor design to major thoroughfares and key entryways. He believes this will help to ensure that both RCD and R401 blend in with other neighborhoods and are not easily  ber re-worded slightly toi include that.  standard than what is on the adjacent properties.  visible from the roads.  Hep pointed out an inconsistency in the number due to aj previous edit.  Councilmember Perryman stated that this is not time critical and he would be interested in getting Mr. Councilmember Howie agreed to take some time and to address the items residents are asking to be  Gordos' opinions. addressed.  Motion: Vote:  Councilmember Perryman made ai motion to defer consideration of the Comprehensive Land Use Plan and Downtown Master Plan until the. June Town  Council meeting  The motion passed with a unanimous vote.  B. Discussion of] FY 2025 Preliminary Budget  Ms. Gaylord presented the preliminary budget with 3 different tax rates. Before finalizing a tax rate, the town will wait until the Board ofCounty Commissioners decides what to do with the Providence Fire District. That will bel before the commissioners on May 20th. The Council will decide tonight between which 2non-fire tax rates, 2.5 cents or 2.7 cents. The main consideration is the addition of2 deputies.    Town of Weddington Regular Town Council Meeting Minutes 05/08/2024 Page 5of8  Councilmember Howie stated her concern regarding limited council discussion on additional deputies added Council discussed adding deputies to the Town contract: adding two could provide for 24/7 coverage. There may not be a huge night-time call volume, but there are but speeding incidents. Councilmember Perryman stated his preference for adding the deputies tol be fully staffed. He asked Ms. Gaylord if she was comfortable with both the tax rates. Ms. Gaylord responded she is, and she would go with the 2.5 cent rate. The county will be doing another revaluation next year and it can be adjusted again Mayor Pro Tem Smith stated that property values will increase 50-60% with the county revaluation next Council agreed toj publish the preliminary FY24-25 budget with a 2.5 cent tax rate and hold a public hearing  to contraçt.  then. year.  at the June Town Council meeting.  C.D Discussion of Stormwater Text Amendment  Mr. Gordos explained that staff will be bringing a stormwater text amendment to the Planning Board to  make stormwater standards consistent throughout the UDO.  13. New Business  A. Discussion of Planning Board Rules of Procedure  Council discussed adding public comment to the Planning Board Rules of Procedure. Councilmember Ladner stated her support fori it and getting resident input sooner in the process. Councilmember Howie stated her opposition as the planning board is ai recommending body and not a deciding body. They determine consistency with the UDO. She referenced a conversation with Ms. Wolter Ms. Wolter stated that there is no legal requirement, it's completely the Council policy, but there is a concern inj jurisdiction. The Planning Board is techniçal and will recommend based on how an application applies to the UDO and Land Use Plan. Council is the legislative body. As an alternative tol Planning Board comments, one oft the other municipalities she works with have project specific public comment periods in Mayor Pro Tem Smith is it more appropriate for Council to allow additional comments? He believes it needs to be increased one way or the other. The planning board makes recommendation after the community Council discussed the merits of adding additional public comments in the application process at the  regarding the best practice and asked for Ms. Wolter to share her input.  front oft the council. Itj just depends on what direction the counçil wants to take.  meeting, public comment after aj project. planning board toi increase public input.    Town of Weddington Regular Town Council Meeting Minutes 05/08/2024 Page 6of8  Mayor Pro' Tem Smith asked ifit has to be decided tonight. Hel believes one or the other should be done but Councilmember Howie stated that she agrees with increased public engagement, but wants it done the right Councilmember Perryman agreed. The aim is toi improve public input. Procedurally speaking, the planning board leadership and members çan reach out and engage without direction from the Council. B. Discussion of amending the Regular Town Council meeting schedule  wants to do it the best way.  way.  Council discussed amending council meeting schedule. To. June 3rd.  Motion: Vote:  Mayor Pro Tem Smith made a motion to amend the Regular Town Council Meeting Schedule to change the. June 10, 2024 meeting to. June 3, 2024 at' 7:00  p.m. at Town Hall.  The motion passed with a unanimous vote.  14. Updates from Town Planner and Town Administrator  Mr. Gordos gave the Planner update: Deal Lake Subdivision 93-lot conservation subdivision Site Walk/ Charette: 11/28/23 Community Meeting: 5/2/24 Planning Board: TBD Rea/ Providence Subdivision Conventional subdivision, 561 lots Ennis Road Subdivision Conventional subdivision, 141 lots Planning Board: TBD 7112 New Town Road Community Meeting: 5/22/24 Planning Board: TBD  Sketch Plan reviewed; TIA, CZ submittal under review  Prop. Land Use: Churches, Synagogues and Other Places of Worship  R-CD Text Amendment  Lot Size, Yield Regulations, and Preservation of Continuous Forest Met with two members of Counçil 5/10/24 for directives  Planning Board: June 2024 Ms. Dewey gave her update:  The public hearing for eliminating the Providence Fire District and incorporation of those properties into the Wesley Chapel Fire District will be held by the Board of County Commissioners on May 20th. The BOCC has the option at that meeting to adopt the resolution that would merge the district together and abolish the Providence District. That resolution is the last step in the process to turn the fire service over to the county. The Antioch and Forest Lawn intersection traffic signal: the project has been approved by the Board of Transportation and the funds released. NCDOT will begin signal design work and that takes approximately 90 days. Once that is complete, NCDOT will work on installing the signal. NCDOT is in thej process of    Town of Weddington Regular Town Council Meeting Minutes 05/08/2024 Page 7of8  getting an agreement drafted for both parties to sign. Barring any major obstacles, installation will start early fall and be completed near end of2024. They are also evaluating pavement markings in the area and are Working on an RFP for park amenities discussed at the April special meeting. I've reached out to other  endeavoring to restripe, ifneeded, before the signal becomes operational.  municipalities to samples and an idea ofcosts. 15. Code Enforcement Report  Ms. Dewey gave the code enforcement report. 16. Update from Finance Officer and' Tax Collector  Ms. Gaylord gave the financial update: monthly statements are in the packet. Tax collection percentage is great. The Quarterly ARPA report isi in the packet. Money has been transferred from that fund to the General Fund. By the end of this year, there will be $190,000 left to spend in the next fiscal year.  Next month there will be a budget amendment for the current fiscal year  17.Transportation Report  Mayor Bell gave the transportation report. At the CRTPO meeting, NCDOT gave aj presentation on the I-77 Councilmember Perryman: I've got one last shot to get word out about the CRTPO presentation on Thursday, May 23, at Wesley Chapel Village Hall at 7:00 p.m. and it is open to the public. For my fellow Councilmembers, ifyou haven't seen this yet, please try to bet there. Will send out a note to the planning  corridor construction. It is estimated to cost up to $4.2 billion for 11 miles.  board too and Karen has assured me that she' 'Il put out ai notice of quorum.  18. Council Comments  Councilmember Howie: I don't! know who the organization was, but Iwanted to say Is saw an organization on 84 cleaning up the road toward Town Hall-Thank you very much. Just a little added comment relative to Councilmember Ladner: I want to thank everyone who has worked so hard on Food Truck Fridays. It has been fun, so y'all need to come out. These ladies work really hard to do fun stuff for us. So, thank you. Mayor Pro Tem Smith: Thank you everybody for coming out tonight and to those who expressed your opinions. Ifyou don'tspeak, we don'th hear you, solencourage public comment at all times. Thank you. Councilmember Perryman: Thank you everybody for coming out this evening. It's always good to see a full room. Thank you to staff for running a great meeting. I'll say it til the last day I'm here, we've got the best Mayor Bell: We will end the regular session and go into closed session now. Thank you guys for coming  the water tower. We are still bound and cannot put anything on it.  staff in the state. out.    Town of Weddington Regular Town Council Meeting Minutes 05/08/2024 Page 8 of8  19. Enter into Closed Session Pursuant tol NCGS 143-318.11(a)(5) To instruct public body'ss staff concerning the position to be taken by or on behalf of the public body in negotiation terms ofa  contract for real property Motion:  Councilmember Howie made a motion to enter into closed session pursuant to NCGS 143-318.11()(5) To instruct public body'ss staffconcering the position to be taken by or on behalf of the public body in negotiation terms ofa contract for  real property at 8:52 p.m.  Vote:  The motion passed with a unanimous vote.  Mayor Bell called the meeting back to order at 9:30j p.m.  20. Adjournment  Motion: Vote:  Councilmember Perryman made a motion to adjourn the May 8, 2024 Regular  Town Council Meeting at 9:31 p.m. The motion passed with a unanimous vote.  Approved: june 3 2034  Jim  eef  Sau Karen Dewey,  l    W DDINGTOS  NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION REQUEST: FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM  TOWN OF WEDDINGTON, NORTH CAROLINA  R-2024-04  North Carolina County ofUnion  Road Descriptions: Canisteo Drive, Seth Drive and Ethan Way, Canisteo Subdivision, Town  ofv Weddington, NC  WHEREAS, the attached petition has been filed with the Town Council of the Town of Weddington, Union County, requesting that the above described roads, the location of which has been indicated in red on the attached map, be added to the Secondary Road System; and, WHEREAS, the Town of Weddington is oft the opinion that the above described roads should be added to the Secondary Road System, if the roads meet minimum standards and criteria established by the Division of Highways of the Department of Transportation for the addition of NOW, THEREFORE, be it resolved by the Town of Weddington of the County ofUnion that the Division of Highways is hereby requested to review the above-described roads, and to take  roads to the System.  over the roads for maintenance ifit meets established standards and criteria.  Adopted this 13th day ofMay, 2024.  Attest:  ay  hu Qus Karen! Dewey, Town. Administptor/Clerk    W UDINGTOS  RESOLUTION1 TO PARTICIPATE INI NORTH CAROLINA COOPERATIVE, LIQUID ASSETS SECURITIES SYSTEMS  R-2024-05  Aresolution authorizing the Town of Weddington, North Carolina (the' "Town") to join with other political subdivisions of the State of North Carolina as a Participant ("Participant") in the North Carolina Cooperative Liquid Assets Securities System (North Carolina CLASS) (the "Trust") to pool funds for WHEREAS, the provisions of Section 159-30 of the General Statutes of North Carolina, as amended ("N.C. Gen. Stat."), provide the guidelines for any local government or public authority of the State ofl North Carolina (a "Local Government" or "Local Government Unit") toi invest idle funds; WHEREAS, under N.C. Gen. Stat. $ 159-30(C)(10), moneys may be invested in a commingled investment pool established byi interlocal agreement pursuant to N.C. Gen. Stat. $ 160A-460 through 160A- 464 (a "Local Government Investment Pool"),ifthei investments oft thel Local Government Investment Pool are limited to those qualifying for investment under N.C. Gen. Stat. $ 159-30(c) or other laws oft the State of North Carolina governing the investment of monies of a Local Government Unit ("Permitted WHEREAS, certain Local Government Units have executed an Interlocal Agreement dated March 1,2023 (the "Original Interlocal Agreement" and as supplemented and amended the "Interlocal Agreement") for the purpose of creating the Trust or executed aj joinder agreement for purposes ofjoining WHEREAS, the Trust is governed by thet terms of an) Indenture ofTrust dated as ofMarch 1, 2023 (the "Indenture"), which provides for the deposit of the pooled idle funds in the Trust and the investment WHEREAS, the Town desires to become aj party to the Interlocal Agreement and a Participant in NOW, THEREFORE, it is hereby RESOLVED by the Town Council (the "Governing Body") of the  investment.  Investments");  the Original Interlocal Agreement;  ofsuch funds in only Permitted Investments;  the Trust. Town as follows: 1. 2.  The Governing Body hereby approves the Town becoming a party to the Interlocal The Governing Body authorizes the execution and delivery of a joinder agreement to  Agreement and its participation in the' Trust, which is governed by the Indenture.  Interlocal Agreement( (the' "Joinder Agrementsabsuntaly in thei formj presented at this meeting, together with such changes, modifications and deletions as may be approved by the Town's Finance Officer (the "Finance Officer"). The: approval ofthe. Joinder Agreement willl be evidenced conclusively by the execution  and delivery of the. Joinder. Agreement by the Finance Officer.  172554392.2    3.  Thel Finance Officeri isl hereby authorized tot take or cause tol bet taken any and all such other  actions as they may determine int their discretion tol bet tol be necessary or advisable ori in thel best interest of the' Town in ordert to effectuate, complete and carry out thei intent andj purposes oft the foregoing resolutions and the management, supervision, and investment oft the Town's idle funds, including, but not limited to, the execution ofall depository forms or other documents required by the administrator, the custodian or the investment advisor of the Trust and execution of amendments to the Interlocal Agreement entered into for the purpose of (i) adding an additional Participant to the Trust or (ii) which do not have financial Authorized Representative under the Interlocal Agreement and the Indenture and in such capacity shall remain responsible for the management, supervision and investment oft the' Town's idle funds.  implications for the' Town. 4.  The Governing Body hereby approves the Finance Officer to serve as the Town's  The undersigned hereby certifies that the Town Council has enacted this Resolution, or another form ofResolution, a copy of which is enclosed, and that such Resolution is a true and correct copy of the  original which isi ini my possession. A Relp  MAyoR  Authgrzed Signature J1M BELL Printed Name  Title Date  5/17/2024  2