Town of Walnut Cove Board of Commissioners: Meeting July11, 2023 Regular Meeting Minutes  Members Present: Nellie Brown - Mayor Joe Bennett - Commissioner Dannie Hairston - Commissioner Elwood Mabe - Commissioner Thomas Mitchell - Commissioner Kim Greenwood - Town Manager Brandi Bowman - Office Manager Ann Rowe-T Town Attorney  Meeting called to order: Mayor Brown called the meeting to order at 7:01 p.m.  Pledge of Allegiance: Town Manger Greenwood Invocation: Commissioner Joe Bennett  Announcements  a. Walnut Cove Fire Dept. Monthly Meeting, Monday August 3, 2023 at7:00 p.m. b. Walnut Cove Planning/Zoning Board meeting, Thursday August 3, 2023 at 6:30 p. m. C. Walnut Cove Board of Commissioners monthly Meeting, Tuesday August 8, 2023 at7:00 e. Cove Group Meeting, Tuesday August 1, 20236:30 at the Walnut Cove Library.  p.m. at the Walnut Cove Senior Center d. Recycle-July 21and. August 4, 2023  ADJUSTMENTS MADE TO THE AGENDA  A(1) CLOSED SESSION: FOR THE PURPOSE OF PERSONNEL, PER G.S. 143-318 (5)(i) and G.S. 143-318.(a)(3) Terramore LLCVS. Town of Walnut Cove Board of Adjustments. A motion was made by Commissioner Mitchell to approve the Adjustment to the Agenda. The motion was seconded by Commissioner Bennett. Motion carried Unanimously. Public Comments- E.A. Timm of 708 Summit St. Walnut Cove, NC. There is a lot oftraffic going up and down Summit St. due to the Roundabout construction and wishes there was a sign to  notallow trucks to go through the neighborhood.  1. Consenta agenda    Commissioner Bennett made a motion to accept the consent agenda and Commissioner Mitchell seconded. Motion carried unanimously.  a) Approval of minutes from May 9, 2023 b) Approval of minutes from. June 13, 2023  Commissioner Bennett made a motion to approve the May and. June 2023 minutes and c) Walnut Cove Fire Department quarterly report. Calls ran in. June - 5 building fires, 99 calls with assisting EMS and other. They had 2 CPR saves also. The Fire Department installed three new AED devices. One at Brookhaven Baptist Church, the Palmetto Wainut Cove Fire Department blood drive, July 29, 2023 from 10-2 and will do another Jason Fariss is the new Fire Marshal for the Town of Walnut Cove and started in Julywith  Commissioner Mitchell seconded. Motion carried unanimously.  theatre, and Burroughs Funeral Home.  one in November 2023. the doing the Fireworks. 2. Old Business  a) Children's summer program- Durward Bennett, Palmetto theatre, spoke about having a movie day for kids in the summer. It costs about $300.00 a movie/license, Next Friday July 21, 2023 The movie Backdraft will be played for the Fire Department. Durward Bennett said they have had 75 events since February 2, 2021. Town Manager, Greenwood, asks how can we keep it low cost for the kids to come having b) The Town and the Cove Group are hosting a Back to School event in Fowler Park on c) Town Manager, Greenwood, mentioned the pool day would not work due to needing am membership and the fee for that is $375.00 per family and you would have to have d) The Walnut Cove Public Library is hosting a Back to School Event on Tuesday, August  popcorn and a drink.  The theatre is hoping to have a movie day mid August. Saturday August, 12, 2023 from 5:00 to 7:00 pm.  an adult with you. 15, 2023 at 6:00-7:30 pm.  3. Cove Group Budget  a) Mayor Brown would like to see a breakdown of the 2023/24 Budget for the Cove Town manager, Greenwood met with Jimmy Flythe with Duke Energy and he said theyhaves aone million dollarprojectt to upgrades poles andline throughouttha Town, and would like to give a new appearance on the sidewalks and streets.  Group to see how the money is being spent.    September 2023 is the start date for Planning. We don'twant to add new banners to b) Mayor Brown asked about the events being hosted by The Cove Group and what is the money being spent on and would like it to be itemized. Public cworkers shouldn't have to made to work on a Saturday for an event that is nota Town event. Commissioner Mitchell stated we need documentation on how the moneyisspent and not keep visiting the same thing over and over. We need to vote for a budget for the Cove Group. Mayor Brown said official documentation has to be presented for auditing. Commissioner Mitchell stated a written contract between the Town Board and Cove Group needs to be presented. Commissioner Bennett said the Town could give the first draw of money to the Group and collect receipts and ift they aren'tusing the money correctly or turned in, they wouldn'treceive the next quarters payment.  old poles.  An motion was made in the previous meeting. inF Raleigh. Property and affects on the appeal. Request for closed session-7:42 pm. 8:09 No action taken.  Legal update- Ann Rowe-statusofappeal with Tarramore- Continued to work on appeal  Commissioner Bennett made a motion to go to closed session and Commissioner  Mitchell seconded. Motion carried unanimously. Open meeting from closed session 8:11 pm.  c) Date for fall clean up - September 18-22 and September 25-29, 2023. This  announcement will be put on August bills and online.  Commissioner Bennett made a motion to set the dates for the fall cleanup for Sept 18- 22 and September 25-29 and Commissioner Mitchell seconded. Motion carried  unanimously. 4. Departmental Report-  a) Bids for grading playground. Have not received any bids for the playground grading. b) Soil sample came back and they are. ready to resume work for the lot for the New Public' Works Director Mark has issued a new way of keeping up with what the Public d) Septembariswhen our Auditor comes to Town and if we're late we could be e) LPA- The Tag Ofhsereportad they hadas great month for Juneandu Jutz f) Cory AgPRRATOSN works with Ginger Booker to update. all old items oficoncern Hopefullthiss will be approved in the August. 2023 meeting  Town Hall. Works staff is doing. penalized.    8) Fall fest is September 16, 2023  h) The League Dinneris7/20/23 in King, NC at Recreation Acres the next one will be  hosted by the County and it willl be in November.  Items for General concern  Commissioner Hairston stated that there was some concern on how the Mayor and the Board have been making decisions without consent of the whole Board and the Mayor interrupted with disagreement on what Commissioner Hairston was saying. Mayor Brown asked for the meeting to be adjourned and there was a motion by Commissioner Mitchell to adjourn and a second was not made. Mayor Brown excused herself from the meeting and the Mayor Pro-Tem, Elwood Mabe carried out the meeting and eventuallya second was made by Commissioner Hairston. Meeting was then adjourned at 9:08. An motion was made by Commissioner Mitchell to adjourn the meeting and seconded  by Commissioner Hairston. Motion carried unanimously.  Meeting adjournedat9:08 Luihoo Nellie Brown, Mayor augdpaoas  blandbaunan Brandi Bowman, Office Manager 8-8-3033  Date  Date