Town of Walnut Cove Board of Commissioner Meeting August 8, 2023 Regular Meeting Minutes  Members Present: Nellie Brown - Mayor Joe Bennett- - Commissioner Danny Marston-Commissioner Elwood Mabe - Commissioner Thomas Mitchell - Commissioner Kim Greenwood - Town Manager Amanda Bryant-1 Town Clerk Ann Rowe- Town Attorney  Absent  Meeting Call to Order: Mayor Brown called the meeting to order at7:00 pm  Invocation: Town Manager Greenwood Pledge of Allegiance: Town Manager Greenwood  Announcements  a. Walnut Cove Volunteer Fire Dept. Monthly Meeting. Thursday, September 7, 2023, at 7:00 b. Walnut Cove Planning/Zoning Board Meeting. Thursday, Sept. 7, 2023, 6:30PM at Walnut Walnut Cove Board of Commissioners Monthly Meeting, Tuesday, September 12, 2023, at  pm. Walnut Cove Vol. Fire dept Cove Public Library.  7:00PM at the Walnut Cove Senior Center d. Recycle August 18 and Sept. 1, 2023 Cove Group Meeting. Tuesday, Sept. 5, 2023. 6:30 PM: at library Back to School event. August 12, 2023, 5-7 PMI Fowler Park. g. Fallfest, Sept. 15. 2PM to 7PM h. Fall Clean Up, Sept. 181 through Sept. 29, 2023 Labor Day Holiday, Town offices closed. September 4, 2023  Adjustments to Agenda  Add-On Item 6b. Palmetto Theater Durwood Bennett, Presentation for Movie Night  AI motion was made by Commissioner Bennett to accept the adjustments to the agenda. The motion  wass seconded by Commissioner Mitchell. Motion carried unanimously.  1    Public Comments-1  1. Leslie Bray Brewer-108 Meadow Rd, Danbury, NC  Wanted to provide the Board with an update on the Communty/weliness center. They have 18 prepared plans from UNCG architect students. The plans will be available for viewing beginning August 29, 2023, from 6-8Pm at the Walnut Cove Public Library, they will be available for the week. Currently  they are seeking an architect if anyone knows of anyone. 2. Bryan Davis-3 311 Tavern, Walnut Cove, NC  Came to express his concern regarding the license checks being conducted in front of Heritage apartments, feels his business may be targeted because of the hours in which the license checks are conducted. He spoke with the trooper who stated the Town requested their presence in Town. He  asked for help from the Town to verify he isn'th being targeted.  1. Consent Agenda  a. Approval of Minutes from. July 11, 2023, regular meeting  A motion was made by Commissioner Bennett to approve the minutes from. July: 11, 2023, motion was  seconded by Commissioner Hairston. Motion carried unanimously.  b. Palmetto Theater, Durwood Bennett, Presentation for Movie night  Mr. Bennett presented the Board with: some options regarding movie nights for Town citizens. Option one would be to show 12-20 movies for the year withi the cost of $6000 or option two to provide 20 movies pery year for the cost of $5000. This would bet free for children 12 and under and free for adults 65 and older, regular admission for those noti included in the age ranges listed would be $5/ticket, with drinks $1 and popcorn $1. Commissioner Hairston asked where the movies come from, Mr. Bennett stated it ist through a company called Swank productions who has the rights to all movies which include Disney, Dreamworks and other large production companies. Mr. Bennett stated some movies have moratoriums on those but those typically depend on the season. Mr. Bennett stated al lot of people cannot afford to attend movies at large theaters because of the cost of admission whichi is typically "$20/ticket. Commissioner Mitchell stated he would rather support the Town versus Winston Salem and he would prefer the 20 movies ay year which provides something for children to do. Commissioner Bennett stated he liked the idea as well. Commissioner Mitchell asked if weekend showings would be possible since school starting back, Mr. Bennett stated they are flexible on their schedules and try not to schedule events when other events in Town are happening but they are very willing to work with the Town. Greenwood stated if approved the Town would be happy to coordinate with the Palmetto Group. Commissioner Mitchell made a motion to approve 20 movies/per year, the motion was seconded by  Commissioner Bennett. Motion carried unanimously.  Old Business  a. Request for Road Closure, Fallfest. Sept. 16  NCI Dot application for road closure on September 16, 2023, from 12pm-8pm for Fallfest.  A motion was made by Commissioner Bennett to close Main Street for Fallfest. The motion was  seconded by Commissioner Mabe. Motion carried unanimously.  2    b. London Park Contract Award  Town Manager Greenwood directed the Boards attention to Asst. Town Manager Bryant to provide an update on London Park. Bryant's update included a portfolio for the RFQ from Freeman & Kennett, a scheduled meeting with Westmoreland Grading on 08/09/2023 to begin the grading process. She also stated the selection for the PARTF grant will be on Friday August 11"h, and ifs selected the funds willl be available late summer/fall2 2023. She anticipates the completion of London Park to be early spring. Bryant stated she needed permission to advertise for construction bids for the picnic shelter. Amotion was made by Commissioner Mitchell to give permission to advertise for bids for the London Park picnic shelter. The motion was seconded by Commissioner Bennett. Motion carried  unanimously.  New Business  a. Copper and Lead Grant Resolution  NC DEQ requires a review of all water lines toi identify any lead or copper lines within our water system. Ifany are identified ARPA funds will pay to replace the lines which is federal monies. The grant study will identify the Town needs, as required by the grant a resolution must be passed and submitted by A motion was made by Commissioner Bennett to approve the resolution for the Lead and Copper resolution. The motion was seconded by Commissioner Hairston. Motion carried unanimously. Town Manager Greenwood presented the Board with a proposal to develop a Parks and Events Committee as allowed by NC GS 160A-146. The Committee will be composed of3 3 in-town citizens, 2 out-of-town citizens with 2 alternates. The Committee will operate just as the Planning/Zoning, to follow the laws of Open Meetings laws but would carry no legislative power, only to make recommendations to the Board of Commissioners. In addition to the development oft the Parks and Events committee Greenwood recommends Assistant Town Manager Bryant head the committee. The draft resolution presented by Greenwood was accepted with the addition of adding language to include two alternates. Commissioner Mitchell stated it would be best to have alternates in the event of an absent Board member. Commissioner Mitchell asked Greenwood regarding funding for other parks such as East Walnut Cove Park and Fowler Park, Greenwood explained the Town can not apply for funding for parks which are controlled by an association, only parks which the Town has control over. Commissioner Hairston stated he feels this is ag good idea fori it takes some of the pressure off of the Board. Commissioner Mabe inquired about establishing alternate years for each member of the committee. Greenwood stated of the applications there could be a draw of1,2 & 3-year terms which A motion was made by Commissioner Hairston to approve the Park and Events Committee resolution with the noted changes stated above. The motion was seconded by Commissioner Bennett. Motion  August 18th tor receive thei funding.  b. Consideration of Parks and Events Committee  would divide up the Board classes.  carried unanimously.  3    C.F Requesti for Grant Applications  Greenwood presented the Board with two grant applications for their approval to submit. Grant 1- NCI DOT grant for street paving, will be applying for $5 million for paving throughout the Town owned streets. Commissioner Hairston stated this willl be good, our roads are bad. Grant 2- NCI DEQ grant would be to remove two lift stations, a project which began in 2017 but was not able to complete due to not having the right of way, now the state owns the properties. The Town A motion was made by Commissioner Mitchell to approve the submission of both grants stated above. Motion seconded by Commissioner Bennett. Motion carried unanimously.  already has the plans for the removal oft the two lift stations.  d. Legal Update  Town Attorney Rowe was unable to be present at tonight's meeting but provide an update via email which Greenwood read email stating the appeal withdrawal notice has been mailed to the courts last week. The lawsuit between the Town of Walnut Cove VS. Terramore has been resolved.  4. Departmental Reports Administration:  The building projects are progressing. We anticipate the award money any day. lanticipate the town audit in September or October. We anticipate the round-about to be completed this month. Ihave begun work on the Christmas lights. lam taking the ornaments and painting them and will replace the bulbs to be done for Christmas. The FOG brochure will be mailed out along with Code Red applications  this week. LPA:  LPAI had a very good month. Their revenue has not been published due to the meeting being sO close to the end oft the month. Iwill advise you on the net profits in next month'sreport. The Tag office had their quarterly audit on. July 28. The auditor advised that Walnut Cove is an outstanding office and is enrolled fori the offices to receive al bonus of $10,000. Iwill keep you advised oft the outcome. lams SO very proud of the quality of work our tag office does. We can be very proud oft their expertise. The handwritten report from PW Director Bowman is enclosed. Again, this information will be entered into the Beehive program and eventually all will be digital. 1 along with Mark and Amanda, have a  Public Works  meeting with Withers concerning a CIP on Aug. 15. Planning/Zoning and Code Enforcement  Updates have been given on1 the status of court documents with Terramore Group. In the last meeting, an update was given on McDonalds and Farm Bureau construction and an update that no changes ini the  state legislature (other than building code) has been changed.  Code Enforcement  AI meeting with Ginger Booker, relating to the Code re-writing meeting last week and we are close to  presenting a draft for the board to review, hopefully by the September meeting.  4    Items for Future Consideration Fallfest September 16  Other fall events, Halloween, Tree Lighting and Parade Fall Cleanup, last 2 weeks of September. 5. Items of General Concern Noi items of general concern. 6. Adjournment  A motion was made by Commissioner Mabe to adjourn the meeting, the motion was seconded by  Commissioner Bennett. The motion carried unanimously.  6. Meetingadjourned; 3:46PM Talilhe Brewn, Mayor  Nellie Date  Amanda Bryant, Date  CeBR  9-13-0025  4183    Town of Walnut Cove Board of Commissioner Meeting July 7, ,2023 Special Meeting Minutes  Members Present: Elwood Mabe - Commissioner Thomas Mitchell - Commissioner Kim Greenwood - Town Manager Amanda Bryant - Town Clerk Absent Nellie Brown - Mayor Joe Bennett - Commissioner Danny arston-Commissioner Ann Rowe- Town Attorney  Meeting Call to Order: Mayor Pro Tem Mabe called the meeting to order at 7:06  Pledge of Allegiance: Town Manager Greenwood Invocation: Town Clerk Bryant  Town Manager Greenwood stated Mayor Brown had a previously scheduled work meeting, Commissioner Bennett is working on al building a project for al handicap person. Commissioner Hairston isouts sick, because of only two Commissioners in attendance, we do not have a quorum for tonight's meeting. Commissioner Mabe asked ift the agenda items could be placed on the agenda for the regular meeting Tuesday night, Town Manager Greenwood stated it would be added to the agenda. Commissioner Mitchell made a motion to adjourn the meeting, the motion was seconded by  Commissioner Mabe. Motion carried unanimously. 6. Meeting adjourned at 7:09PM Elwood Mabe, Mayor Pro Tem  Amanda Bryant, Town Clerk  Date  Date  1