Town of Walnut Cove Board of Commissioner Meeting March 14, 2024 Regular Meeting Minutes  Members Present: Nellie Brown - Mayor Elwood Mabe = Commissioner Thomas Mitchell- Commissioner Chad Jarvis - Commissioner Johnnie Hairston - Commissioner Kim Greenwood - Town Manager Amanda Bryant - Town Clerk Hugh Campbell III -I Interim Town Attorney  Absent  Meeting Call to Order: Mayor Brown called the meeting to orderat7 7:00 pm  Invocation: Rev. Robert Hairston Pledge of Allegiance: Town Manager Greenwood  Announcements  a. Walnut Cove Board of Commissioners Regular Meeting, April 11, 2024 @ 7:00 pm at the b. Walnut Cove Volunteer Fire Dept. Monthly Meeting. Thursday, April 4, 2024 @ 7:00 pm Walnut Cove Planning and Zoning Monthly Meeting. April 4, 2024 @ 6:30PM Walnut Cove  Walnut Cove Senior Center Public Library.  d. Town Recycling. March 15, 2024, and March 29, 2024 e. Town Office Closed. Friday, March 29, 2024, Good Friday Holiday.  Adjustments to Agenda  A motion was made by Commissioner. Jarvis to accept the agenda as presented. The motion was Presentation Proclamation March 13, 2024, for Ms. Frances Carol. Mayor Brown presented the  seconded by Commissioner Hairston. Motion carried unanimously.  proclamation to Ms. Frances Carroll in recognition of her 100th birthday.  1    Public Comments- -3  1. Katie Tedder-: 1282 Coy Hall Rd., King, NC  Ms. Tedder came to thank Mayor Brown for attending the opening ceremony ofa a new Habitat for Humanity home. It was the 19th home in the county, for al lady who works at London Elementary School. Also, each Board member should have received an invitation to the 25th Anniversary celebration for Habitat of Humanity that will be Monday at 5:30pm. They are hoping to expand into Walnut Cove.  Mayor Brown expressed her gratitude for all Ms. Tedder does with Habitat. 2. Tony Prysock - 1046 Middlefork Dr, Walnut Cove, NC  Mr. Prysock came to express his concern for the gunfire in the Walnut Tree area. He knows the law against gunfire within Town limits. He is highly concerned, due to no response by the Sheriffs office when 911 was called. He states there are al lot of kids in the area, and bullets do not have eyes. He stated something needs to be done, he also stated the gunfire was both large and small caliber bullets. He is afraid to let hisy younggranddaughter. outside to play with the continued gunfire.  3. Tonda Prysock-10461 Middlefork Dr., Walnut Cove, NC  Ms. Prysock informed the Board she was Mr. Prysock's daughter, the gunfire she heard was in the middle oft the afternoon. The teenager has been a problem before. She stated she has never felt unsafe in her community and now she does, she states she can't walk in the afternoons because she is afraid of the gunfire. She would like to: see more of a police presence in the area not only for the gunfire but also Mayor Brown asked Town Manager Greenwood if he would schedule a meeting with the Sheriffs office to discuss the issues mentioned. She does know Freddy Neal, and Capt. Dalton are aware of the situation. She wants to be proactive in this situation and come to a solution. Town Manager Greenwood  fort the speeding.  stated he would contact the Sheriff and see what can be scheduled.  1.Consent Agenda  a. Approval of Minutes February 8, 2024  An motion was made by Commissioner Jarvis. The motion was seconded by Commissioner Mitchell.  Motion carried unanimously.  2. Old Business a. Public Hearing Mitchell St. Rename b. Public Hearing Fire Limits C. Public Hearing Permitted Use Table  A motion was made by Commissioner Mitchell to open the public hearing for the Renaming of Mitchell Street, Fire Limits and Permitted Use Table. The motion was seconded by Commissioner  Jarvis. Motion carried unanimously.  No one signed up to speak at the public hearings.  Ar motion was made by Commissioner Jarvis to close the public hearing for the Renaming of Mitchell Street, Fire Limits and Permitted Use Table. The motion was seconded by Commissioner Hairston.  Motion carried unanimously.  2    d. Tourism Board  Town Manager Greenwood received a call from Amber Brown, Interim County manager regarding the Boards previous selection of Commissioner. Jarvis, due to Commissioner. Jarvis serving on the Town Board of Commissioners and on the Stokes County Board of Health, they feel it would be a conflict of interest.. Commissioner Jarvis explained the School of Government wanted to be cautious, he had spoken with Tyler Rhodes who owns Chateau' Viay who would be interested ins serving. Mr. Rhodesi is supposed to be submitting his application for the position. Commissioner. Jarvis stated he would attend *Ms. Tedder asked to speak during Items of General concern, her comments are noted here due to the Ms. Tedder informed the Board of Ms. Elizabeth O'Neal, who lives in Walnut Cove but has an Airbnb in Danbury, she expressed her support for the tourism Board, in the event Mr. Rhodes chooses not to apply. Ms. Tedder stated she has also applied to represent King. Commissioner. Jarvis asked if Ms. O'Neal could send a copy of her application to Mr. Greenwood. Town Manager Greenwood stated they  the meetings to take notes until someone is appointed. nature oft the subject she spoke about.  would also post it on the Town'sv website. e. AIA Resolution, Water Mapping Close Out  One final step in the completing the AIA Water Mapping Grant is for the Board to approve a resolution, ifthey choose, to accept the grant findings as well as acknowledge the completion of the grant. AI motion was made by Commissioner. Jarvis to approve resolution R-2024-4-Water Mapping AIA Closeout. The motion was seconded by Commissioner Hairston. Motion carried unanimously. The Town of Walnut Cove received quotes from Withers Ravenel, for the traffic study. Town Manager Greenwood stated there was some corrections to be made such as' Walnut Cove not Walnut Creek. Commissioner Jarvis noted he would like clarification on page two section Ai it needs to specify all Town streets or just those parallel to Hwy 311. Mayor Brown stated she would like clarification in written documentation. Town Clerk Bryant stated she would have the clarifications present at the April meeting. Town Manager Greenwood asked ifity would be helpful to invite a' Withers Ravenel  f.Traffic Study Quotes.  representative, of which Mayor Brown stated it would be.  3.New Business  a. Consideration to Abandon W. Second St: and Rename to Mitchell St  As discussed in the February meeting, for development of property on Mitchell St., the owner had requested the street use "Mitchell" St throughout the entire street. Only a few hundred feet is considered W. 2nd Street and the remainder is Mitchell St. The attached resolution will rename the An motion was made by Commissioner Jarvis to approve the resolution to abandon W. Second Street and rename it Mitchell Street. The motion was seconded by Commissioner Hairston. Motion carried  street, from Main to 3rd Street as MitchellSt.  unanimously.  b. Consideration to Adjust the Fire Limit  Upon review of the current fire limit established by the Town, have recommendations to adjust and update our current fire limit. With the re-naming of Second Street and Mitchell Street and the use of Academy Street as a point of reference, Irecommend to the board to the attached fire limit As noted on the old map and the new, proposed map, the street has been renamed to Mitchell and would use the  3    Academy Street as a point ofr reference. This seems to "clean-up" our lines. Ihave spoken with Chief Booe and Fire Marshall Farris withi the current proposal. Both have agreed this update meets state and local ordinances and further agree with the boundaries. Town Clerk Bryant stated the fire limit map was drawn incorrectly by! herself in September of 2023 when Town Manager Greenwood was out. She stated she takes full responsibility for thei incorrectly drawn lines. Commissioner Jarvis asked ift the fire limit is based off of lot density. Town Manager Greenwood stated the NC General Statute allows the Town to adjust the fire limit map. The new proposed map with eliminate residential homes. Ar motion was made by Commissioner. Jarvis to approve the adjustment to the Fire Limit. The motion  was seconded by Commissioner Hairston. Motion carried unanimously.  C. Consideration to Adjust/Correct the Permitted Use Table  The current permitted use table when updated in. July of 2019, a note was included for B-1 which only stated only independent franchise dealers and wholesale automobile sales would be allowed. The Town has none oft these, and it was an oversight when the permitted use table was updated. Town Manager Greenwood recommended removing the note for B-1, this would allow fori independent auto dealersas A motion was made by Commissioner. Jarvis to approve the removal of the note on the permitted use table for B-1 to allowi independent auto dealerships. The motion was seconded by Commissioner  well.  Hairston. Motion carried unanimously.  d. Authority to Advertise, Rezone Parts of London to Exclude Mobile Homes  Town Manager Greenwood is asking for permission to advertise a rezoning request which would exclude mobile homes in the London community. The Town has had request from Commissioners and citizens ofs single wide mobile homes being placed in the corporate limits, they are permitted in RA which isn'ta problem. Commissioner, Jarvis stated his problem is not with the homes itself it is with people who do Ar motion was made by Commissioner. Jarvis to give permission to advertise for a public hearing to rezone parts of the London community to exclude mobile homes. The motion was seconded by  not live in this county placing mobile homes as rentals.  Commissioner Hairston. Motion carried unanimously.  e. Attachment of New Sheriff and Old Sheriff and LPA Contract  Town Manager Greenwood provided copies oft the Sheriffs Department and LPA contracts as was discussed in the budget retreat. He explained how the contract came to be when the Town ended their police department. Commissioner. Jarvis stated on pg. 3 referring to law enforcement presence at Town events and page 4 regarding Community policing. The board had a general conversation regarding setting up a meeting with the Sheriff to discuss their concerns. A date of March 215t at7:15 at Town Hall was the consensus of the Board. Town Manager Greenwood stated he would contact the Sheriff. Commissioner Mitchell asked if this was the old contract, of which Town Manager Greenwood stated yes, the new contract is exactly the same, the only thing that changed ist the dollar amount which is based on the consumer price index. Commissioner Mitchell stated he would like to revise the contract, hei isn't happy with it. He states he often sees the officer on duty sittingi in the same spot, he doesn't feel they are being proactive, he has seen them very little on Windmill Street. He stated they never ride through Walnut Tree. He continued by stating they haven't provided the quarterly reports as requested, the crime rate or any information, he feels this is important information to know. Town Manager Greenwood stated he had previously spoken with the Sheriff's Office and they will be at the April  4    meeting to provide a quarterly report to the Board. Mayor Brown: said Officer Neal always showed his face and was all about the public outreach. Additionally, she stated she felt there needed to be better communication and information for the citizens, Walnut Tree is ini the city limits. Shei is very concerned about safety and with communication with the Sheriffs Office. She would also like to revise the contract. Commissioner Mitchell stated people need to be aware on the right side oft the road in the Walnut Tree area, this is not Town limits. He would like to see the Sheriffs office be more proactive, more community engagement, he knows it will take time to get the interaction between the Sheriffs Office and Town but he feels iti is very important to work ont this now. Mayor Brown stated the highway  patrol has a good relationship with the Town and is very proactive. f.P Presentation of Town's' Wi-Fi System (Commissioner. Jarvis)  Commissioner, Jarvis presented the Board with information regarding the Town's Wi-Fi system and his work with Trificient to get the system back up and running as it should be. He also explained he is working with the local businesses who have point-to-point devices oni their buildings. He has a meeting scheduled for March 22, to meet with the contractor, Trificient and the architect to discuss the placement oft the disk on the new building and to plan for those accordingly. The goal nowi is to have the electrical components completed ina anticipation oft the new Town Hall. Additionally, the system was set  up at gigabit speed which is good. Departmental Reports Administration  We want to thank the Mayor and Commissioners for a productive Budget meeting last week. We will continue to make adjustments and great progress was made. Construction continues for the town facilities. The framing has begun on Town Hall and the contractor advised they are still two weeks ahead of schedule. The Post Office is now open (at the private box area). Thanks to the Mayorand Commissioner. Jarvis for working with the Post Office and assisting to get it back open. We anticipate Mr. Monty Pendry to be at the April Board meeting to present his findings of our annual audit.  LPA:  The LPAI had a good month in February. DMVTransactions: Notary: TOTAL: Public Works  $10,577.28 $2,225.00 $12,802.28  Water/Sewer has made several new taps and has several requests for others. Ihave listed some of the locations where they will be working. Some repair work was completed on the WWTP as dirt had settled near the out fluent. Mowing has begun. We began at the roundabout and right of way. Itis not town  property but felti it needed to be done. 2. Stokesburg Rd, 12 water and sewer taps 3. Water- Montgomery Court 4. Water- Wellhouse Drive 5. Water and Sewer- Windmill Stret 6. Water and Sewer at 65/311 Improvement.  1. Brook Street  5    Code Enforcement Planning/Zoning Board  Ihave attached the one violation letter that has been sent out for February.  The planning/zoning board met on March 7, 2024. The board approval of preliminary plat for property Two ETJ members and one Alternate ETJ member was appointed by the Stokes County Board of Commissioners. The board re-appointed Greg LaRoche and Lisa Hairston and appointed Worth Yontz. Mr. LaRoche and Mr. Yontz will serve the Board and Mrs. Hairston will serve as the ETJ alternate. The Board also selected their officers. Mr. LaRoche was chosen as the chairman, Mr. Yountz as' Vice Chair  on Summit St. with one correction of "use" which was misprinted on the plat.  and Ramona Timm as the Secretary.  Ihave attached a copy of their approved minutes from January.  5. Items of General Concern  Town manager Greenwood wanted to ask everyone to pray for Mr. Will Carter, former economic director for Stokes County and a big supporter of Walnut Cove. He had an accident and fell and broke his leg. He also asked for everyone to remember Mr. Boyd Harvey, his wife passed away. Mayor Brown announced Ms. Caroline Armijo just received notice of a grant for $250k fora agreenway  study in' Walnut Cove. 6. Adjournment  Ar motion was made by Commissioner Jarvis to RECESS the meeting until the meeting with the Sheriffs Office, the motion was: seconded by Commissioner Hairston. The motion carried unanimously.  6. Meeting recessed at8:17PM uih  aimp Amà Bryant, Town Clerk ail Kany Daté  hoo  oril Lauak  Daté  6