AGENDA TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325. ANGEL PARDUEI ROAD STOKESDALE, NC27357 SEPTEMBER 8, 2022 AT 7:00PM  Available Venues to Watch/Attend:  a) Attend in Person at Stokesdale Town Hall in Council Chambers at 7pm. b) View Live Stream at' Town ofs Stokesdale's YouTube Channel at 7pm: tips/www.youtube.comchamne//UCIH7T00 56F EDH6wliA/live c) View & Participate (Citizen Comments) Virtually via Zoom  Join Zoom Meeting Meeting ID: 862 45801679 Passcode: 969557 One tapi mobile 1-309-205-3325  tps/AsU2eb.com.asR404ZAeHRat2g  1. 2. 3.  Call to Order, Pledge of Allegiance and Invocation  Review and Adopt the Agenda  Review and Approve Minutes: September 9, 2021 Regular Town Council meeting, July 14, 2022 Regular Town Council Meeting; August 11,2022 Closed Session  Minutes  4. 5.  Public Safety Reports: Administrative Reports: b) Planning Board: c) Property Committee: d) Park Improvement Committee: Financials: Finance/Budget Officer:  Fire Department  a) Administrative Report from Interim Town Clerk:  6. 7.  Kim Thacker  Citizen's Comments from the Floor (3-minute Limit per Speaker)    NEW BUSINESS:  8. 9.  Review proposals and Approve contract with Gray & Creech for Copier at' Town Proposal by Hunter Enterprises for Repairs to' Turf at' Town Park Soccer Field. 10. Proposal by Hazen and Sawyer for engineering services, plan review, and 11. Discussion ofTown Park storm water piping system repair and possible upgrades. 12. Discussion of] Fifty Thousand Dollar ($50,000) Small Town Development Grant.  Hall.  (Current contract with Gray & Creech expires on September 26, 2022.)  intermittent inspections.  13. Discussion ofand Adoption of Conflict-of-Interest Policy.  14. Consideration of: a Resolution to Apply for Preconstruction Planning Grant through 15. Consideration ofal Resolution to Apply for Asset Inventory Grant through the 16. Discussion on Administration of Grant Application by Hazen and Sawyer (if 17. Citizen's Comments from the Floor. (3-minute Limit per Speaker)  the Division of Water Infrastructure. Division of Water Infrastructure.  needed).  18. Council Comments. 19. Adjournment. Amouncements:  Planning Board Meeting Thursday, September 22nd at' 7pm at Town Hall Town Council Meeting Thursday, October 13th at 7 pm at' Town Hall    MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325. ANGEL PARDUE ROAD STOKESDALE, NC 27357 SEPTEMBER gth, 2021 AT 7:00PM  Members present: Mayor John Flynt, Mayor Pro-Tem Thearon Hooks, Councilmembers Jimmy Landreth, Derek Foy, and Jim Rigsbee, Town Attorney Tom Medlin, Interim Town Clerk Dale Martin, Finance Officer Kim Thacker, and Guilford County Planner Oliver Bass.  1.  Call to Order, Pledge of Allegiance, Invocation:  The meeting was called to order by Mayor Flynt at 7:00pm. Councilman Jim Rigsbee led the  Pledge of Allegiance and delivered the invocation. Review and Adopt Agenda:  2.  Mayor Pro-Tem Hooks requested that agenda item 81 be moved up after item 2, and Councilman Motion by Mayor Flynt to adopt the amended agenda. The motion was seconded by Mayor Pro- Vote: aye- Mayor John Flynt, Mayor Pro-Tem Thearon Hooks, Councilman Jimmy Landreth,  Rigsbee requested item 91 bei moved up as well. Tem Hooks and carried unanimously.  Councilman Derek Foy, Councilman Jim Rigsbee  8.  Presentation by Guilford County Fire Marshal Jim Albright on the Stokesdale Fire Jim Albright gave aj presentation on the request, by the county, to create a Fire Service District in Stokesdale. Hei noted that Stokesdale was one ofonly two areas within Guilford County that had He also explained the process, from various fees to holding a Public Hearing, to make the Motion by Mayor Flynt to set a Public Hearing for the October 14th, 2021 meeting, seconded by Vote: aye- Mayor John Flynt, Mayor Pro-Tem Thearon Hooks, Councilman Jimmy Landreth, Jim Albright then gave a short presentation on COVID-19 and the local impact it was. having.  District Service Overlay  not already done this, and the benefits such a change could have.  change.  Councilman Foy. The motion carried unanimously.  Councilman Derek Foy, Councilman Jim Rigsbee  1    3.  Review and Approve Minutes (May 13, 2021; August 24, 2021; Closed Session  August 24, 2021):  Motion by Mayor Flynt to approve all minutes on the agenda together. The motion was Vote: aye- Mayor. John Flynt, Mayor Pro-Tem Thearon Hooks, Councilman Jimmy Landreth,  seconded by Mayor Pro-Tem Hooks and carried unanimously. Councilman Derek Foy, Councilman Jim Rigsbee  9.  Discussion on service provided by Republic Waste, Representatives from Republic Mayor Flynt noted hel had forgotten that this item had been moved and addressed it here. The representatives, Mr. Fernandez and Mr. Salamone, then gave aj presentation addressing some of the issues regarding services in Stokesdale and the steps being taken to address them. These included creating ai regularly-checked email account just for Stokesdale residents toi request assistance, attempting to hire more workers, and being more strict about route completion. For the month of August, Fire ChiefTodd Gauldin reported 87 total calls, 39 ofwhich were fire related, 48 rescue related, and overall noi meaningful change to the average. He also gave a safety tip to avoid storing fuels, such as gas for lawnmowers and thel like, in basements or crawlspaces.  Waste will be on hand to discuss any service issues with citizens  4.  Public Safety Reports:  Fire Department  5.  Admimistrative Reports:  a) Administrative Report from Interim Town Clerk  Interim Town Clerk Dale Martin reported the following for August: 6: meters installed, 381 meters put on hold, 37 811's, 21 work orders processed, 641 water bills sent out, and an order for additional meters to ensure the' Town had an adequate supply for upcoming developments. She also noted updates from the State Demographer's office on population estimates for the Town. Mrs. Martin then reported that she was working with Paul Holst on submitting a Performance Bond for road work in his development. She also received al letter from the State that an Authorization to Construct for the. Angel's Glen subdivision would expire soon, and the Finally, Mrs. Martin wrapped up noting that the Guilford County Emergency Operations Plan is  developer had been notified.  to be reviewed for administrative changes.  b) Planning Board None Presented  c) Events Committee  Councilman Foy mentioned the upcoming Christmas parade and an event to: remember 9/11 at the fire station. Chiefc Gauldin commented on the 9/11 event and noted another upcoming event to commemorate an Eagle Scout and everyone that worked with the department going back to  1954.  2    d) Property Committee None presented. 6.  Financial Reports: Finance/Budget Officer Kim Thacker  For the month of August Mrs. Thacker reported: total CDARS for the General Fund at $2,588,533.68, Fidelity account at $541,598.98, ARP of$ $362,737.50, and total assets for the For the Water Enterprise Fund: total CDARS at $499,152.42, assets at $1,738,960.67. Mayor Flynt asked about an upcoming audit, Mrs. Thacker stated that Mr. Rouse would haveit  town at $3,347,355.53.  completed before October 1st, 2021.  7.  Citizen's Comments from the Floor (3-minute limit per speaker):  Mr. Mike Crawford, 8302 Messenger Ct., Stokesdale - Mr. Crawford made a short speech about his position as a mayoral candidate, noting some ofl his personal history (namely having a large body of experience through working at a wide range ofjobs) and ideas for how to improve Vickie White-Laurence, 8400 Westfalls Lane, Stokesdale 1 Spoke on behalf oft the Friends of Stokesdale inviting everyone to the Candidate Open House which they were hosting. She noted that the event was being hosted as a community service and opportunity for open communication  the Town (including improving outreach and communication to the citizens).  with the candidates for the upcoming elections, not tol be ai moderated forum.  10. Public Hearings  Rezoning Case 21-08-STPL-06759; 8400 Lyman Street, RS-40 to CZ-LI; Located on east side ofLyman Street north ofintersection with Ellisboro Road, Guilford County Tax Parcel #164401, Oakridge Township, approximately 1.15 acres. Proposed use condition: Limited to Auto Repair Services, Major. No development conditions are proposed. Proposed sketch plan on filei in Guilford County Planning Department. Owner: CP Truck and Automotive Solutions, INC.  Administrative Report by Town Planner Oliver Bass  Mr. Bass explained the purpose oft the proposal, that the area and most ofthe surrounding areas had been primarily intended fori industrial and commercial use, and therefore determined that an auto repair service would be suitable for thel location and require no adjustments to the' Town  plan.  Mayor Flynt opened the Public Hearing at 8:17pm.  Proponents: None present Opponents: None present  3    Motion by Councilman Foy to approve Case #21-08-STPL-06759; 8400 Lyman Street, RS-40to CZ-LI, based on statffrecommendation. and due to thej proposed usel being consistent with the Stokesdale Land Use Plan. The motion was seconded by Councilman Landreth and carried Vote: aye- Mayor John Flynt, Mayor Pro-Tem Thearon Hooks, Councilman Jimmy Landreth, Mayor Flynt then adjourned the' Town Council at 8:22pm, called for a recess, and requested that speakers on the Board of Adjustment case prepare to swear an oath.  unanimously.  Councilman Derek Foy, Councilman Jim Rigsbee  Board of Adjustment  1.  Case2L47STPL-06.73 for Daniel and Michelle Kelly, 8306 Misty Meadow Drive  Mayor Flynt called the Board of Adjustment meeting to order at 8:30pm.  Report from Town Planner Oliver Bass  Mr. Bass introduced himself and explained that this was a case: for a variance to section 6-5.5 of the Stokesdale Development Ordinance, which states that no fence for residential uses shall exceed 4ft in height up to the front setback line, and: no fence shall exceed 8fti in height behind the front setback line. He then explained that the applicant for this case was requesting a variance toi install ai fence ahead oft the front setback line. He stated that the owners oft the lot, 83061 Misty Meadow Drive, were. Daniel and Michelle Kelly. He then explained that the surrounding areas were also for use as single-family residences and provided lot measurements. He explained that, under the Stokesdale Development Ordinance, a variance may be granted with ai majority 4/5ths vote oft the Board ifevidence provided by the applicant(s) proves that maintaining the ordinance would cause unnecessary hardship, assuming that the hardship is specific to thel location or structures and not due to the actions oft the applicants, and sO long as the variance is still ultimately aligned with the intent and spirit of the ordinance. He noted that hel had provided a worksheet with facts and figures for the Board to use in making a decision on this case and Mayor Flynt asked how large the tract was, and Mr. Bass began looking for an answer but did not find onel before Mayor Pro-Tem Hooks asked ifother issues were in question considering there were other pending projects on the lot. Mr. Bass confirmed that this case was only focusing on the 8ft fence along thej property line, and the 8ft fence around the shed and parking pad on the Mayor Flynt opened the public portion oft the hearing and called on Daniel Kelly to speak.  concluded his report.  property.  Proponents  Mr. Daniel Kelly opened by introducing himself and stating that he would bei reiterating a few things that Mr. Bass had already covered. Hei noted that the plan for the lot included two columns  4    on either side oft the driveway to mount a gate across and two types of fencing. He specified that the columns would be placed -15ft back from the road, with bases of-2ft by -2ft, coming up to -6ft tall, with lights. He commented that they would be similar to columns that neighbors had and: matched those generally found in the area. The gate would be mounted behind the columns, -4ft tall, and a -4ft tall aluminum fence would come offofone column and go down to a corner oft the property. That same fence would then go from the corner to about 77ft, the next corner of the property. From there, he: stated he would liket toi install an -8ft tall wooden fence which would run down through ai ravine between his house and ai neighbors' for-150ft, leading into a second -8ft wooden privacy fence which would cover aj parking pad which Mr. Kelly indicated was on the provided map. He explained that several pictures had been provided with examples of columns and fences in the area, several from his neighborhood, which were similar to what he Councilman Foy asked ift there were restrictions from an HOA on what would be permitted. Mr. Mayor Flynt called on Michelle Kelly to speak, she made an indistinct comment apparently declining to add: more at the time. Mayor Flynt then asked ift there were any other proponents for  was intending toi install.  Kelly explained that the four homes ini the court were: not part ofan HOA.  the case, and when none commented he called for opponents to the case.  Opponents  Carol Vanderveer spoke against the variance. She explained that shel had lived at 8305 Misty Meadow Drive for 15 years and highly valued the natural environment it was situated in. She stated that she believed people should be able to do what they want with their property sO long as itd didn'tnegatively impact their neighbors. She provided an example, explaining that thel Kelly's had: requested a variance previously to install a large shed and that she took no issue with it. She then said that she believed the pictures provided by the Kelly's to bei misleading and pointed out that her own pictures show that shel has no view oft their home from her property. She stated that the Kelly's! pictures were taken from the street, and that her house was visible sitting -140ft while the Kelly residence is -475ft, fairly far back both from the street and from her own Mrs. Vanderveer then commented on the points made by thel Kelly's for their variance request. First, she pointed out that their claim to needing an 8ft fence toj protect their dog and keep out animals made little sense considering that it only sat along her property line, and sO animals could simply walk around it. Additionally, she claimed that 8ft offered no additional benefits to Secondly, she questioned their request for the fence to keep people and animals out oft their planned 16ft x 20ft x 3ft koi pond. Electing to avoid the conversation about what regulations might govern something like that in the first place, she mentioned several animals that livei in the area and again explained that aj partial fence does nothing to prevent any creature from simply  property.  keeping out most animals as compared to a 4ft fence.  walking around to an open section.  5    Third, she questioned their comments about needing more privacy. She explained that their house isi in the middle of6 acres ofevergreens and hardwoods, with -50 evergreen trees planted just ini the 150ft stretch in question. She then stated that, again, she had no view to their property, and that again aj partial fence would be ofno benefit as anyone could enter their property from Fourth, she called to question the Kelly's statement that a fence was not required on the opposite side oft the property due to the presence ofa a stream. She pointed out her own pictures, which show that this stream is in fact a runoff ditch dry at all times besides during rain. Mrs. Vanderveer then brought up aj petition that nearby residents had signed, stating that 24 of33 petitioned had signed in opposition to the Kelly's being allowed tol build an 8ft fence along the property line as it would obstruct views and alter the atmosphere of the: neighborhood. She concluded by thanking the Board for their time and asked ifthere were any questions. Councilman Landreth asked ifs she was objecting to all proposals made by the Kelly's for this case, or only the fence on the shared property line. She clarified that she was only objecting to the fence along the property line and had: no issue with the proposed fence around the parking  any direction.  area.  Mayor Flynt then called on Andy Marks to speak.  Kris Berger and several other members oft the community then gathered to speak about the case. Kris explained that she and her husband Alex had moved to the neighborhood- -12 years prior, became friends with Carol, and found it very sad that the Kelly's were "tormenting these Andy Marks then began speaking but was cut off as it was determined the conversation wasi not relevant to the variance case. He replied that he did believe the points were relevant, as its seemed unlikely that someone would request special permission to build a 4ft fence, then an 8ft fence just along a specific property line, and then drop back to a 4ft fence, ift they got along with the Mr. Foy then specified that, this being an evidence-based hearing, the Board would like to stick Mrs. Berger then commented that, though shel lived across the street, such a large fence would still affect her view and ability to appreciate the natural landscape. She expressed concern that such a fence only communicates the message "T don'twant you there," and that she did not want Alex Berger stepped up to be sworn in and comment on the case. He stated his name and address (7816 Charles Place Dr) for the record and reiterated that he and his wife had been living in the neighborhood for-12 years. He commended that he and his wife liked to walk, particularly to walk through thei natural environment of their neighborhood, and that they had gotten to know a lot ofpeople in the area by walking several miles every day. He then stated that hei moved to the neighborhood specifically because of the greenery and the layout of the area to allow for nice views and al healthy combination ofinfrastructure and wildlife. Hei then stated that an 8ft fence  people."  neighbor on the other side oft the 8ft section of fence.  only to the: facts oft the case without any other details, related or otherwise.  to see such ai message in the neighborhood where she lived.  6    suddenly blocking off a view was antithetical to being in the area, and he couldn't personally understand why someone would build something like that in such a specific and disruptive location. He then thanked the Board for listening to him and stated again that the promise of livingi in the area was to get away from things like high fences and obstructions to nature. Martin Nadel of8211 Windy Gayle then offered his opposition to the case. He commented that he did not live in the neighborhood but knew the (Vanderveer) family very well. He wanted clarification on what the hardship would be should thel Kelly's not be allowed tol build this fence, and ifthey would even be able to see the fence anyway considering some oft the distances and  environmental factors involved. Proponent Rebuttal  Mr. Daniel Kelly stated that hel had not expected such heavy opposition to this variance and sO was willing to discard the planned fence along thej property line. He did, however, want to continue with the planned fence around the parking pad and any other elements of their building Conversation continued clarifying some points, but much took place away from the direct pickup oft thei microphones. Questions seemed tol be oni ift there were any objections tot the other elements proposed by the Kelly's, and clarifications about what those other elements would be. Carol Vanderveer seemed tol be concerned about how runoff would be affected, and the Board seemed tol be concerned about how in-depth they could afford to get with their considerations. Town Attorney Tom Medlin then insisted that everyone: return to their positions and continue by properly speaking into microphones and making sure everything was on-record. Mayor Pro-Tem Hooks asked for clarification that Mr. Kelly had changed his mind about the variance. Mr. Kelly confirmed that he no longer wanted toi install ai fence along the property line which would require a variance but did still want to fence off the parking pad by his shed to hide two trailers parked there. Mr. Hooks asked how far the corner oft the: shed was to the property Town Attorney Medlin asked Mr. Kelly tol look at a copy ofhis variance application, clarifying which specific sentençes to strike from the document and which were still in contention. Responding to a question about the necessity oft the second fence listed: in the variance application, Mr. Kelly explained that hel had requested a variance 5 years prior tol build his shed, mentioning that the ground was too steep in the other parts oft the property to build it elsewhere. Mayor Flynt asked ift the shed was visible from the street, Mr. Kelly stated that it was in the winter but perhaps not during other seasons. Mayor Flynt then asked to what end he wanted to fence it in, and Mr. Kelly answered that it was to screen it from the house. and other parts oft the  plans for which, to his knowledge, no variances were: required.  line, and Mr. Kelly estimated it around -70ft.  property.  7    Mayor Pro-Tem Hooks asked again how far the shed was from the property line, and Mr. Kelly again estimated that it was. likely -70ft from thei nearest property line. They discussed how, to build the shed and parking pad, dirt had tol bel broughti in tol level out an area. Mayor Flynt then offered an opportunity for the opposition to rebut.  Opposition Rebuttal  Carol Vanderveer brought up the point that, considering thel Kelly's had to level out an area to build the shed in the first place, they could have leveled out any area on their property. There was noi requirement toj put it where they did, and sO no need to hide: it from their own view. She was asked ifs she had aj problem with the shed, and she answered that she did: not, but again did The Board began discussing the case, and Town Attorney Medlin insisted that they focus on either asking questions pertinent to the rebuttal or move to the final deliberation. Mayor Flynt then closed the public portion oft the hearing and asked' Town Planner Oliver Bass for comments. Mr. Bass had no comment, and deliberation continued. The mayor read the 4 questions the deliberation needed to focus on, and then suggested that there should be another Mr. Foy asked what hardship would be created by denying the variance, and Mr. Hooks agreed that there did not seem tol be any. The Board and Mrs. Kelly spoke on this briefly, which was largely inaudible. Town Attorney Medlin clarified that this was a section specifically for Board deliberation and discouraged any further discussion with citizens. Mayor Flynt then asked Mr. Medlin if the Board needed to vote on the points individually, and Mr. Medlin encouraged the Board to focus on the first point and reminded them that they had so-far noted that there wasr no Mr. Foy mentioned that he drove through the neighborhood earlier that day, saying that it was a lovely area, and then continued by explaining that there were four specific factors that had to be considered. Oni those limitations, noting his regret, he stated that he could not approve the Mayor Flynt asked the Board ifthere would be any unnecessary hardship caused by the strict application oft the ordinance. None oft the members could find any hardship by denying the variance on the grounds that no suitable evidence had been presented demonstrating al hardship. Mayor Flynt moved to the second item, asking the Board ifal hardship might bej presented by the specific factors oft thej property such as topography. Mr. Landreth commented that they had already found no evidence for al hardship, and Mayor Flynt explained that they were considering different factors in sequence. Attorney Medlin suggested that, for this point, the Board might state that the location specifically did not create al hardship, and that the goal was to ensure that the Board considered things like the factors oft the landscape when making their deliberations.  not seel how it would necessitate such al large fence being put up.  location on the property suitable toi move the shed or trailers.  obvious hardship.  variancel based on the potential for hardship.  8    Jim Rigsbee commented that he sawi no. hardship created by the land, and that the proposed fence was for aesthetics and not related to issues of runoff or other issues with thel land. Derek Foy asked for clarification, and Mr. Rigsbee again stated that he did not believe the landscape created an necessity for the proposed fence. Mr. Foy thanked him, and then agreed that thel landscape created no hardship. Mr. Landreth also agreed that it did not create al hardship. Mr. Hooks and The Board moved to item 3, asking ift the hardship results from actions taken by the applicant. Mr. Rigsbee stated that, due to the fence being planned tol hide aj parking pad and shed that Mr. Kelly installed on the property himself, any hardship would result from actions taken by the applicant. Mr. Foy agreed, as did Mr. Landreth, Mr. Hooks, and Mayor Flynt. Mayor Flynt moved to the final item, asking ift the variance was consistent with the: spirit, purpose, and intent oft the ordinance, such that public safety was secured and substantial justice achieved. Mr. Rigsbee stated that he believed it was not consistent given that there was no safety issue in question. Mr. Foy stated that he could debate the issue, but would not, and agreed with Mr. Rigsbee. Mr. Landreth asked for clarifications on this point, Mr. Medlin explained that the question was ift the variance was consistent with the spirit oft the ordinance, and Mr. Foy stated that he was changing his position. He believed that the variance was consistent with the spirit of the ordinance and asked for some assistance with wording his point. Mr. Medlin offered the phrasing that, regardless oft the answers to the other questions, the variance did not present anything contrary to the spirit of the ordinance. Mr. Foy thanked him and agreed that described his position. He merely feels there was: not a hardship presented. Mr. Rigsbee asked for further clarification on the wording ofthis point, and Mr. Medlin explained that it was just about considering the original purpose oft the ordinance. Things like public safety and substantial justice were only examples, and in this case the spirit of the ordinance was focused more on issues of architecture and aesthetics. Mayor Flynt then stated that the purpose oft the ordinance was toj prevent fences ofhigher than 4ft from being put in peoples' front yards, and therefore the variance was not consistent with the ordinance. Mr. Hooks stated that it was consistent, and Mr. Motion by Mayor Flynt to deny the application due to the Board finding no suitable hardships in Mr. Rigsbee commented that the law was clear in this case, but that he was regretful that things Vote: aye- Mayor John Flynt, Mayor Pro-Tem Thearon Hooks, Councilman Jimmy Landreth, Mayor Flynt thanked everyone for coming, and Mr. Landreth asked ift there was ai right to appeal the decision. Thei mayor responded that he did, and Mr. Foy stated that it would go to a superior  Mayor Flynt also agreed that the landscape did not create a hardship.  Landreth that it wasi not consistent.  maintaining the ordinance to justify the variance. Seconded by Mr. Foy.  worked out this way. Mr. Foy agreed with his statement.  Councilman Derek Foy, Councilman Jim Rigsbee  court.  The Board of Adjustment adjourned and took al brieft recess at 9:49pm.  9    Reconvene as Town Council at 9:55pm  OLD BUSINESS  11. Consideration ofa Proposal to Clean Up front of Town Hall and install netting to prevent birds from nesting along the ceiling (Tabled from August 12) Councilman Rigsbee requested that thei issue be pushed back again sO that he could consider cheaper options, and perhaps receive another quote. The item was: moved to October. 12. Update on Rockingham County/Madison Water Source (Tabled from August 12) Mayor Flynt commented that he had requested ai representative visit to talk about this in person, but the man had been unable toj join them. He passed out a document with information, including aj phone number, that people could use to call the representative about this issue. He then After some discussion about possibly running al line down 65, council agreed to discuss the  suggested that this item be tabled until the October meeting. matter further at another date once more: research had been done. 13. Budget Amendment for Capital Improvement (land purchase)  Councilman Foy started by listing the steps needed to complete the land purchase. Mayor Flynt asked for some clarifications on where the money was coming from and expressed concern that there would be no budget for otheri improvements in the Town, After some debate, Mayor Flynt determined that an action was needed to avoid excessive consideration of the item. Motion by Mayor Flynt to approve the budget amendment, seconded by Councilman Landreth. Vote: aye- Mayor Pro-Tem Thearon Hooks, Councilman Jimmy Landreth, Councilman Derek  Foy, Councilman Jim Rigsbee nay- Mayor John Flynt  14. Consideration of] Proposal from Vaugh Surveying Co., Inc. for survey work for Mayor Flynt stated that the contract they had awarded previously did not: include survey work, sO Motion by Mayor Flynt to approve the $2500 proposal, seconded by Councilman Foy. Vote: aye- Mayor John Flynt, Mayor Pro-Tem Thearon Hooks, Councilman JimmyL Landreth,  water line extension/comnection along Ellisboro Road  he requested that Vaugh provide an estimate for the surveying.  Councilman Derek Foy, Councilman Jim Rigsbee  10    15. Resolution Formalizing the' Town of Stokesdale'srequest from Guilford County's allotment of American Rescue Plan Funding for Capital Projects concerning the  Town's Water System  Councilman Foy brought up the Town's lack of action on requesting funds from the County and Motion by Councilman Foy to approve the request for funds from Guilford County's allotment Vote: aye- Mayor John Flynt, Mayor Pro-Tem Thearon Hooks, Councilman Jimmy Landreth, 16. Discussion on qualifications ofTown Clerk candidate(s). (Closed Session in Toc consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions ofinitial employment of ani individual public officer or employee or prospective public officer or employee; or tol hear or investigate a complaint, charge, or grievancel by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. Aj public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal of ai member ofthe public body or another body and: may not consider or fill a vacancy among its own: membership except in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority for the appointment or discharge or removal shall be taken in an open Motion by Mayor Flynt to enter closed session at 10:23pm. The motion was seconded by Councilman Foy, who suggested an amendment that it would be clarified that the purposeo ofthe closed session was to discuss the qualifications of a potential Town Clerk candidate. Vote: aye- Mayor John Flynt, Mayor.Pro-Tem Thearon Hooks, Councilman Jimmy Landreth,  presented a formal request which he had drafted to submit to the County. oft the American Rescue Plan, seconded by Councilman Rigsbee. Councilman Derek Foy, Councilman Jim Rigsbee  accordance with NC General Statues 143-318.11(a)(6)  meeting.  Councilman Derek Foy, Councilman Jim Rigsbee  Reconvened in open session at 11:06pm.  17. Council Comments:  Mayor Pro-Tem Hooks thanked everyone for attending and wished them safe travels home.  18. Announcements  Mayor Flynt announced that there would be a Planning Board meeting on Thursday, September 23rd,aTown Council meeting on' Thursday, October 14h, and a 9/11 ceremony at the fire station Saturday, August 14th. He also mentioned there would be candidate forms available at' Town  Hall.  11    19. Adjournment:  Motion by Mayor Flynt to adjourn the meeting. Councilman Derek Foy seconded the motion. Vote: aye- Mayor John Flynt, Mayor Pro-Tem Thearon Hooks, Councilman Jimmy Landreth, Being no further business to come before Council, the meeting was adjourned at 11:071 PM.  Councilman Derek Foy, Councilman Jim Rigsbee  Approved:  Michael E. Crawford, Mayor  ATTEST:  Dale F. Martin, Town Clerk  12    MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325. ANGEL PARDUE ROAD STOKESDALE, NC 27357 JULY 14, 2022 AT 7:00PM  Member's present were: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones, and Jim Rigsbee; Town Attorney Tom Medlin; Finance and Budget Officer Kim Thacker, Town Clerk Dale Martin and Guilford County Planner Oliver Bass.  1.  Call to Order, Pledge of Allegiance and Invocation  Mayor Mike Crawford called the meeting to order and led the Pledge of Allegiance. Councilman Mayor Crawford introduced and welcomed Mr. Robbie Wagoner as the new Deputy Clerk for  Tim Jones delivered the invocation. the Town of Stokesdale.  2.  Review and Adopt the Agenda  Councilman Jones made a Motion to add the following items:  1. 8.1 before New Business - Discussion of work performed on the pressure reducing valve 2. 16.1 Discussion on the Metropolitan Planning Organization, Town's Representation and  by Underwood. NCDOT projects  Mayor Pro Tem Derek Foy seconded the motion.  The Vote: Councilman Rigsbee - aye, Mayor Pro Tem Foy -aye, Councilman Landreth -  aye, Councilman Jones - ayes, Mayor Crawford - aye. Motion carried.  3.  Review and Approve Minutes: May 5, 2022 Budget Work Shop; May 12, 2022 Regular Town Council meeting; June 28, 2022 Open Session; June 28, 2022 Closed  Session; May 5, 2022  Mayor Crawford made a Motion to approve the minutes of May 5, 2022 as presented. Mayor Pro The Vote: Councilman Rigsbee - aye, Mayor Pro Tem Foy - aye, Councilman Landreth -  Tem Foy seconded the motion.  aye, Councilman Jones - ayes, Mayor Crawford - aye. Motion carried.  May 12, 2022  Mayor Crawford made a Motion to approve the minutes ofl May 12, 2022 as presented. The Vote: Councilman Rigsbee - aye, Mayor Pro Tem Foy - aye, Councilman Landreth = aye, Councilman Jones - ayes, Mayor Crawford - aye. Motion carried.  Councilman Jones seconded the motion.  1    June 28, 2022 Open session  Mayor Crawford made a Motion to approve thei minutes ofJune 28, 2022 Open Session as The Vote: Councilman Rigsbee - aye, Mayor Pro' Tem Foy = aye, Councilman Landreth =  presented. Mayor Pro Tem Foy seconded the motion.  aye, Councilman Jones = ayes, Mayor Crawford - aye. Motion carried.  June 28, 2022 Closed session  Mayor Crawford made a, Motion to approve the minutes of June 28, 2022 Closed Session as The Vote: Councilman Rigsbee - aye, Mayor Pro Tem Foy. = aye, Councilman Landreth-  presented. Mayor Pro Tem Foy seconded the motion.  aye, Councilman Jones = ayes, Mayor Crawford - aye. Motion carried.  4.  Public Safety Reports:  Fire Department  Fire ChiefTodd Gauldin presented the Stokesdale Fire Department report and reminded Council Chief Gauldin then issued a correction to a comment previously made regarding the clock. He stated that it was: not a member of Friends of Stokesdale that made the presentation on the clock Mayor Pro Tem Foy presented an update on the transition from Republic Services to GFL. He noted the transition has not gone smoothly as. Republic did not allocate enough resources to picking up the cans in a timely manner. He noted that the Town Staff will stay in contact with  oftheir annual meeting on Tuesday, July 26that 7:30 pm.  and he wanted that corrected for the record.  Republic until all the cans have been collected.  5.  Administrative Reports:  a) Administrative Report from Interim Town Clerk:  The Town Clerk presented the following:  8meters installed, 699 water bills sent out, 68 811's, 59 meters in stock and 51 on hold for developers. The Consumer Confidence report has been filed, the HUBSCO report has been filed Mrs. Martin reported that the Governor's Office has issued a statement that the State of Emergency declaration issued at the beginning oft the pandemic may be allowed to expire on August 15th, which may affect the Town's ability to hold remote meetings and remote  and the NC Demographic report has been filed.  participation. More information to follow.  b) Planning Board: None presented. c) Events Committee: None presented. d) Property Committee:  2    It was reported that the coke machine was still sitting at the Town Park.  6.  Financials: Finance/Budget Officer:  Kim Thacker  Mrs. Kim Thacker presented the financial reports for the general fund and water fund for the month of June 2022. She added that the sales tax report is almost finished and currently working Mayor Pro Tem Foy made a Motion to reach out to four other accounting/auditing firms to solicit proposals for next year's Town audit. Councilman Jones second the motion. Councilman Jones requested an amendment to the motion that Council review list prior to mailing out ai request for proposals. Mayor Pro Tem Foy accepted the amendment. The Vote: Councilman Rigsbee - aye, Mayor Pro Tem Foy - aye, Councilman Landreth - aye, Councilman Jones - ayes, Mayor Crawford - aye. Motion carried.  on closing out items for the year.  7.  Citizen's Comments from the Floor (3-minute Limit per Speaker)  Cheri Picket, 7804 Robinson Road, Summerfield, NC- brought to the Council's attention  seven books that do not belong in an elementary school library.  PUBLICHEARING:  8.  REZONING CASE: 22-04-STPL-02908, 7808 US Highway 158, AG to RS-30: Located on the north side of US Highway 158, approximately 785 feet west of the Athens Road intersection, Guilford County Tax Parcel 164054. This is ai request to rezone said property from AG,Agricultural tol RS-30,Single-family Residential. After the hearing, the Planning Board made a recommendation to the Stokesdale Town Council to approye the request.  Applicant name is The Hen Group, LLC, Kidel Zamamiri.  Mayor Crawford introduced the rezoning case 22-04-SIPL-02908 for property located at' 7808 US Highway 158 and deferred to Oliver Bass, Guilford County Planner to give the staff report. Mr. Oliver Bass presented the location oft the property on Hwy. 158, west of Athens Road. He described the. AG and RS-30 zoning districts and noted the mixed uses ini the area. He noted the area will be served by private septic systems and Town of Stokesdale water system. Mr. Bass reported that the Land Use Plan recommends this area as aj professional and manufacturing corridor. He stated that the request isi inconsistent with the Stokesdale Land Use Plan; however, Staff recommends approval of this request which is reasonable and in the public interest because it is adjacent to residential uses in the area and provide housing opportunities for citizens in an area served by the Stokesdale municipal water system. A Land Use Plan  amendment is required if Council approves the rezoning request. Mayor Crawford declared the public hearing open.  3    In Favor  Rick Ringler, 8642 W. Market Street, Suite 136, Greensboro, NC- stated that he is the Engineer on this project. He explained the single-family residential neighborhood planned for this area. He stated that the project has been through the planning process and that NCDOTi is  aware oft their plans. He made. himselfa available for questions.  Opposed None presented.  Mayor Crawford closed the public hearing.  Council pointed out that this neighborhood is partially in an area of future plans for road construction by NCDOT. Council discussed whether or not future property owners would be notified by the Realtors and/or developers. It was: noted that the Town has no responsibility in regard to road construction by NCDOT and if or when any construction may occur. While Council hoped any future property owners would be notified of these future plans, it was the right of the property owner to: request such rezoning and develop the property fori the highest and best use as they wish. The Town Attorney reminded Council ofthe general use rezoning and Mayor Pro Tem Foy made a Motion to deny the rezoning request because the property isi in an area for a future highway and not in the best interest oft the public. Councilman Landreth The Vote: Councilman Rigsbee - no, Mayor Pro Tem Foy - aye, Councilman Landreth - Councilman Jim Rigsbee made a Motion to approve the rezoning in Case 22-04-STPL-02908 property located at 7808 US Highway 158 from AG tol RS-30. Councilman Jones seconded the Attorney Medlin stated that the request is inconsistent with the Land Use Plan and therefore the Councilman Rigsbee amended his motion to state that the request is reasonable to rezone the property from AG to RS: 30 toj provide single-family residential and ini the public interest. The request isi inconsistent for business use. Councilman Jones accepted the amendment. The Vote; Councilman Rigsbee = aye, Mayor Pro Tem Foy = no, Councilman Landreth- aye, Councilman Jones - ayes, Mayor Crawford - aye. Motion carried. 8.1 Report of Pressure Reducing Valve work performed by Underwood  conditions would not be allowed.  seconded the motion  no, Councilman Jones- - no, Mayor Crawford - no. Motion failed.  motion.  motion should reflect the findings and reason for approving the request.  Councilman Jones explained that work performed to replace the pressure reducing valve and then the subsequent issues that resulted from the valve not being set correctly. He explained that the tank was monitoring by Yates Construction, Gary Machunis and himselfo over the holiday weekend. Gary Wilkerson ofUnderwood came back on site to: fix the issues, and all seems to be  4    working as it should. Councilman Jones asked Mr. Wilkerson to adjust the' Town's bill for the work performed since the Town had to incur additional charges to havei it monitored over the Councilman Jones then made. a Motion to accept a $500 credit from Underwood. Mayor Pro Council then thanked all those involved in this] process and for staying on1 top ofit until it was fixed. They also thanked the Fire Department for monitoring the situation as well. The Vote: Councilman Rigsbee - aye, Mayor Pro' Tem Foy - aye, Councilman Landreth- - aye, Councilman Jones - ayes, Mayor Crawford - aye. Motion carried.  weekend. Mr. Wilkerson has agreed to a $500 adjustment to the invoice. 6  Tem Foy seconded the motion.  NEW BUSINESS 9.  Consideration of NCDOT Blacksmith Subdivision Encroachment Agreements (2)  with NCDOT and Angel Farm DevelopmentILC  The Town Clerk stated that this is ai request by thel Engineer for the Blacksmith subdivision. Town. Attorney Tom Medlin explained the need for the encroachment agreements on behalfof the NCDOT. He noted the Town's liability should the developer default on the project. He recommended the Town have an agreement that binds the developer until the construction is Councilman Jones made a Motion to approve two. Encroachment Agreements with NCDOT and Angel Farm Development, LLC: for the Blacksmith Subdivision, a development agreement to be reviewed and approved by the Town Attorney and to authorize the Mayor to sign all documents.  complete and water lines are operational.  Councilman Rigsbee seconded the motion.  The Vote: Councilman Rigsbee - aye, Mayor Pro' Tem Foy - aye, Councilman Landreth- =  aye, Councilman Jones - ayes, Mayor Crawford - aye. Motion carried.  10. Discussion on Town Park  Mayor Pro' Tem Foy stated that in order for the Town to apply for grant money and to develop the park, al Park Improvement Committee needs to be established. Hel has two applicants to recommend for this committee: Deanna Ragan and' Tee Stephenson. Councilman Rigsbee stated Mayor Pro Tem Foy made a Motion to appoint Deanna Ragan to the Town Park Improvement Itv was noted that Mayor Pro Tem Foy and Councilman Landreth will be aj part oft the committee. Councilman Jones stated that a 30 or 5 person committee works best toj prevent any split votes. He also asked ift the Committee would have any spending authority. It was noted that all  that he may have ai recommendation for the committee as well. Committee. Councilman Landreth seconded the motion.  expenditures would be brought to Council.  5    The Vote: Councilman Rigsbee - aye, Mayor Pro Tem Foy - aye, Councilman Landreth- Mayor Pro Tem Foy made a Motion to appoint Tee Stevenson to serve on the Town Park The Vote: Councilman Rigsbee- -aye, Mayor Pro' Tem Foy - aye, Councilman Landreth- Councilman Landreth noted aj problem with trash at the park and explained this occurred during Mayor Pro Tem Foy stated that he would support some oft the Town's grant money being used for an. Amphitheater that would be utilized by both the Town and our schools. He noted that he and Councilman Landreth met briefly with an Architect, walked the property and identified an Mayor Pro Tem Foy made a Motion to hire Hawkins Landscape Architecture to create a design for an Amphitheater for the Town Park. Councilman Jones seconded the motion. Council briefly discussed the site, cost and uses: for this Amphitheater. It was: noted that the funds will not come from property tax money but from grant money that must be spent or returned. Specific costs and details will be discussed once we get a design drawn up. It was suggested that Council look at costs of facilities in surrounding communities such as Summerfield and Oak The Vote: Councilman Rigsbee - aye, Mayor Pro Tem Foy -# aye, Councilman Landreth-  aye, Councilman Jones - ayes, Mayor Crawford - aye. Motion carried. Improvement Committee. Councilman Landreth seconded the motion. aye, Councilman Jones - ayes, Mayor Crawford - aye. Motion carried.  the holiday weekend. It has been cleaned up.  area that could be used to build this facility.  Ridge.  aye, Councilman Jones - ayes, Mayor Crawford - aye. Motion carried. 11. Discussion on closing Town Hall to the public on Fridays  Councilman Landreth recommended Town Hall be closed on Fridays to the general public. He stated that this will give Staff the opportunity to catch up. Council discussed placing a notice on the front door, the website and facebook page. It was suggested that in certain situations where deadlines are to be met, staff will be available. There was some disagreement that once another part-time employee was. hired, staff would be able to handle the traffic. It was noted that thisi is not a day off for staffb but an opportunity to catch up on paperwork. Council asked that Staff notify them when there would be no staffi in the office on Friday. The Town Attorney advised that there was no statutory requirement regarding the hours Town Hall is open. Vote: Councilman Rigsbee-no, Mayor Pro Tem Foy - yes, Councilman Landreth -yes, Councilman Jones yes, Mayor Crawford - no. Motion carried 3-2.  12. Discussion on Visitor Log  Councilman Landreth stated that there is a visitor log kept for anyone coming into the building to make payments, etc and felt that this was not necessary. He suggested a log bel kept for those that  6    have appointments or have a need to enter the office area. Councilman Jones stated that in the past it was used to determine the flow oftraffic through Town Hall and a valid management tool. Councilman Landreth made a Motion for Stafft to remove the Visitor Log for anyone coming into the Town Hall Lobby. Mayor Pro Tem Foy seconded the motion. Vote: Councilman Rigsbee-yes, Mayor Pro Tem Foy -yes, Councilman Landreth- -yes, Councilman Jones yes, Mayor Crawford - no. Motion carried 4-1. Council discussed keeping a visitor log for anyone entering the back office area Councilman Rigsbee made a Motion tol keep a Visitor Log for anyone entering the secured office area ofTown Hall. Councilman Jones seconded the motion. Councilman Rigsbee stated that thel log should be kept in the back and in a professional manner with the individual information being verified before the visitor enters the office area. Councilman Jones recommended we use the current form wel have on: file. aye, Councilman Jones - ayes, Mayor Crawford - aye. Motion carried.  The Vote: Councilman Rigsbee - aye, Mayor Pro Tem Foy - aye, Councilman Landreth- - 13. Discussion of drafting summary meeting minutes conforming tol NCGS 143- Councilman Jones asked that this item be placed on the agenda. Council discussed what is required by the NC General Statues for Council minutes. It was suggested that brief and accurate minutes bel kept, and that long narratives were not necessary. Councilman Jones referenceda publication by Trey Allen with the UNC School of Government "What are "Fulland Accurate" that said minutes should contain what Council has done and not what is said by individual members. It was suggested that the Town retain the YouTube videos and audio recordings as part Councilman Rigsbee stated that the Town will need to make sure that we have storage space in the future for keeping these electronic: records and retaining al hard copy. He also cautioned Councilmembers to speak into the microphones sO that everything is audible. The Town Attorney Medlin reminded Council that the minutes have to be approved by Council and that is done with the written record that would show the motion or action and vote, and kept in an official minute book, discussion is not necessary. Council would all have tol listen to the recordings to be able to approve those but maintaining the recordings is acceptable. 14. Review of Friends of Stokesdale paid invoices and canceled checks in conformance Finance and Budget Officer Kim Thacker sent an email on June 6th to Friends of Stokesdale however, no response has been received. Council discussed sending additional request by formal  318.10(e)"  ofthe Town's records.  with NCGS 159-40"  letter drafted by the Town Attorney.  7    Councilman Jones made a Motion that the Town Attorney draft a letter and send certified to the Friends of Stokesdale requesting a copy ofa all paid invoices, cancelled checks and contracts they Council discussed how the clock, mural and school sign all came about and the grant money received toj pay fori most ofit. Eileen Thiery was present and stated that thel Friends oft the Stokesdale was not aj part oft the clock, it was suggested by an individual. Council discussed their authority through the NC General Statues to request financial information from non-profits when the Town gives them money. Joe Thacker, PO Box 82, Mayodan, NC 27027 -reported that the Friends of Stokesdale received 501c3 non-profit status in 2019. He stated that he did not receive any correspondence regarding this request but read about it in thel Northwest Observer. He stated that the group will provide invoices and cancelled checks as requested; however, he did not see any reason for After al brief discussion regarding an audit, Council felt that one was not necessary. Councilman Jones stated that he has previously made a motion that was seconded and passed to have staff locate documents or request Friends of Stokesdale to present the Town a copy of receipts, cancelled checks or agreements for money given to the Friends of Stokesdale. Councilman Jones then amended his] Motion tol have the Town Clerk draft al letter to the Friends of Stokesdale requesting all paid invoices, cancelled checks and contracts with the Town of Ms. Molly Byrd, member of] Friends of Stokesdale encouraged Council to call and ask for any of Vote: Councilman Rigsbee-yes, Mayor Pro Tem Foy- yes, Councilman Landreth - yes,  have with the Town of Stokesdale. Mayor Pro Tem Foy seconded the motion.  requesting an audit.  Stokesdale. Mayor Pro Tem Foy accepted the amendment. this information before it is discussed like this in an open forum. Councilman Jones . yes, Mayor Crawford -yes. Motion carried.  15. Discussion on water rates  Mayor Pro Tem Foy presented the following handout for discussion. What Forsyth County Charges the Town of Stokesdale Date Water Rate Per Cubic Foot Percent Increase  Cumulative Water Increase  7/1/2019 7/1/2020 7/1/2021 7/1/2022 dated 2/15/2021  $0.02406 $0.02406  $0.02490 3.49% 3.49% $0.02569 3.17% 6.77%  Data Taken From Hazen & Sawyer Document Titled "Town of Stokesdale Water Projections"  The average household: in the Town of Stokesdale consists of2.85 residents  8    The projected per capita use per person is 60 gallons per day. consumes 62,415 gallons annually or 5,201 gallons per month  2.85 residents * 60 gallons per day * 365 days per year means the average household  The TOS charges customers $6.49 per 1,000 gallons used plus a $25 service fee each month.  The average CURRENT residential water bill is currently $58.75  Motion 1: To increase the price per 1000 gallons by 3.17%. New Price per 1000 gallons Motion 2: To increase the service fee by 2%. New service fee would be $25.50 Ifmotion number 1 passes, the new average residential water bill would be $59.85 (increase of Ifboth motions pass, the new average residential water bill would be $60.35 (increase of Mayor Pro' Tem Foy made aj Motion to increase' Town water rates by 3.17% per 1000 gallons to $6.70, and to increase the service feel by 2%1 to $25.50, increases tol be effective with the August Vote: Councilman Rigsbee-yes, Mayor Pro Tem Foy : yes, Councilman Landreth -yes,  will be $6.70  1.96%) 2.72%)  billing. Mayor Crawford seconded the motion.  Councilman Jones - yes, Mayor Crawford -yes. Motion carried. 16. Discussion on part-time Deputy Clerk (20 hours/week)  Mayor Pro' Tem Foy stated that he still sees ai need for aj parttime clerk tol be a back up: for current staffand to take Mrs. Martin's position when shei retires. Mayor Crawford offered to assist with developing ajob description. Item will be revisited once a description is drafted. 16a. Discussion on MPO (Metropolitan Planning Organization)  Councilman Jones questioned the Town'sinvolvement with this areas MPO and the need to stay abreast ofprojects going on within Stokesdale. It was noted that this area's Representativeis Reese Walker a Councilman in Summerfield. Mayor Crawford offered to contact Mr. Walker and see what information he could provide. Council asked that Staff check into the process for  appointing at representative to the organization.  17. Citizen's Comments from the Floor. (3-minute Limit per Speaker)  None presented. 18. Council Comments.  9    Councilman Rigsbee expressed support for Friends of Stokesdale and the work they do in the Mayor Pro Tem Foy referred to the rezoning case and expressed his support for the development but wanted potential citizens to be aware of future road plans in that area. Thanked Mr. Wagoner for attending the meeting tonight and looks forward to working with him. Councilman Landreth also thanked everyone for coming out to the meeting and welcomed Mr. Councilman Jones also thanked everyone for being here. He welcomed Mr. Wagoner. He expressed support for Friends of Stokesdale but also felt he had obligation to account for every dollar of the' Town's money. Hei thanked Yates, Mr. Matchunis for their work on1 the water issues  community.  Wagoner.  over the holiday weekend. Amnouncements:  Mayor Crawford made the following announcements:  Cancelled - Planning Board Meeting Thursday, July 28th at 7pm at' Town Hall Town Council Meeting' Thursday, August 11th at' 7 pm at' Town Hall  19. Adjournment. motion.  Councilman Landreth made a Motion to adjourn the meeting. Mayor Pro Tem Foy seconded the Vote: Councilman Rigsbee-yes, Mayor Pro Tem Foy -yes, Councilman Landreth-yes, Being no further business to come before Council, the meeting was adjourned at 10:33 pm.  Councilman Jones yes, Mayor Crawford -yes. Motion carried.  Approved:  Michael E. Crawford, Mayor  ATTEST:  Dale] F. Martin, Town Clerk  10    Town of Stokesdale Balance Sheet As of August 31, 2022  Total  Interest % Mature Date  ASSETS Current Assets Bank Accounts ARPA-Fldelity! Bank. -7869 Banko of Oak Ridge Checking (Money! Market) Bank of Oak Ridge-CDARS CDAR. -Acct# #1 1025707377 CDAR. Acct# 1025218848 CDAR. -Acct# 1025287688 CDAR Acct# 1025287696 CDAR Acct! 1025607275 CDAR. -Acct# 1025707369 CDAR- Acct# 1026156862 CDAR. Acct#1025236234 CDAR- Acct#1025951758 CDAR Acct#1025951766 CDAR -Acct# 1025892913 Total Bank of Oak Ridge-CDARS Fidelity Bank 002762 Petty Cash Total Bank Accounts Accounts Receivable Salary & F.I.C.A. Due from' Water Enterprise Sales Tax 2022-2023 Water Enterprise Reimbursement Total Accounts Receivable Total Current Assets TOTAL ASSETS  725,475.00 23,284.48 270,123.48 0.16986% 279,359.68 629,560.07 53,331.57 313,787.64 0.16986% 171,475.65 0.16986% 139,547.95 0.24968% 431,051.87 45,171,36 0.16986% 12/1/2022 49,487.70 0.16986% 12/1/2022 178,207.40 0.07996% 11/10/2022  0.00% 0,30% 3/2/2023 0.17% 9/1/2022 0.17% 9/29/2022 0.17% 09/29/202 1/26/2023 3/2/2023 2/9/2023 9/8/2022  0.17%  $ $  2,561,104.37 243,208.02 150,00 3,553,221.87 530.35 18.73 9,738.92 10,288.00 3,563,509.87 3,563,509.87  0.05% 0,00%  $ $ $    e E        C 46  88  IE 88    & Aa AARRRRRA  aa    aaCao    Water Enterprise Account Balance Sheet As of August 31, 2022  Total  Interest % Mature Date  ASSETS Current. Assets Bank Accounts Bank Of Oak Ridge CDARS CDAR. Acct# 1025459241 CDAR. Acct# 1025912485 CDAR. -Acct#1025385752 CDAR Acct#1025951774 Total Bank Of Oak Ridge CDARS Capital Reserve Fund- CRF (0345) Fidelity-Water Enterprise (0504) NCCMT Regular Savings (0403) Total Bank Accounts Accounts Receivable AR- Water Sales Sales Tax Refund 2022-2023 Total Accounts Receivable TOTAL ASSETS LIABILITIES Liabilities Accounts Payable  248,819,58 74,390.45 116,256,39 500,067.88 178,974.64 630,808.09 524,945.69 45,054.04 1,879,850.34 32,407.59 Includes Active/lnactive 270.00 32,677.59 1,912,527.93  0.17% 12/1/2022 0.08% 11/17/2022 0.17% 11/3/2022 0.05% 0.05% 0.02%  60,601.46 0,16986% 12/1/2022  $  Water Reimbursement due to General Fund Payroll due to General Fund Account Total Accounts Payable Totall Liabilities TOTAL LIABILITIES  9,738.92 530,35 10,269.27 10,269.27 10,269.27  $    a        a  ARRCRe am    LECECCCCCRR aaca  AaRI ARaR A R    Town of Stokesdale, NC  Memo  To: From: CC: Date: Re:  Town of Stokesdale Town Council Robbie Lee Wagoner II, Deputy Town Clerk  Kw  Dale Martin, Town Clerk September 1, 2022  Contract - Copier/Printer Machine -2 2022  The Town of Stokesdale entered into a 36-month contract for a copier/printer machine with Gray and Creech Office Solutions on September 26, 2019. Therefore, this contract is set to expire on September  26, 2022. This contract included the following specifications: Upgrade To Thel New SHARPI MX-3071 System  Monthly Base Payment For 36 Months: $249.99 (Plus Applicable Taxes) Per Month Annual Maintenance Agreement Payment: $1,452.00 (Plus Applicable Taxes) Included: Toner, Labor, Parts, and All Service Calls Included: 60,000 Black/White Copies Per Year Included: 18,000 Color Copies Per Year Overages: Black/White Copies $0.095 Per Copy Overages: Color Copies $0.049 Per Copy  After meeting with Ryan Throckmorton, Business Consultant for Gray and Creech Office Solutions, the Town of Stokesdale was offered the ability to enter into at new contract with the following specifications:  Keep The Same SHARP MX-3071 System  Monthly Base Payment For 36 Months: $144 (Plus Applicable Taxes) Per Month Annual Maintenance Agreement Payment: $1,464 (Plus Applicable Taxes) o Included: Toner, Labor, Parts, and All Service Calls Included: 19,200 Black/White Copies Per Year Included: 16,800 Color Copies Per Year Overages: Black/White Copies $0.015 Per Copy Overages: Color Copies $0.070 Per Copy    After meeting with Patrick Crahen, Account Executive for Carolina Office Equipment Company (COECO), the Town of Stokesdale was offered the ability to enter into a new contract with the following  specifications:  Upgrade To The New) Xerox Altalink C8135/T2 System Monthly Base Payment For 36 Months: $329.34 Per Month Included: Maintenance Agreement Included: 24,000 Black/White Copies Per Year Included: 13,200 Color Copies Per Year Overages: Black/White Copies - $0.010 Per Copy Overages: Color Copies $0.050 Per Copy  Town Staff has discussed each of the new contract proposals provided by Gray and Creech Office Solutions and Carolina Office Equipment Company (COECO). Town Staff would like to relay the following  subjective opinions to' Town Council for their consideration:  Town Staff is satisfied with the current SHARP MX-3071 System  Town Staff is satisfied with the services provided by Gray and Creech Office Solutions Town Staffi is satisfied that the services provided by Ryan Throckmorton, Business Consultant for  Gray and Creech Office Solutions  Town Staff has discussed each of the new contract proposals provided by Gray and Creech Office Solutions and Carolina Office Equipment Company (COECO). Town Staff would liket to relay thet following  objective facts to Town Council for their consideration:  The Town of Stokesdale's current contract with by Gray and Creech Office Solutions contains the  following pricing information:  Annual Maintenance Agreement Payment: $1,452.00 Monthly Base Payment For 36 Months: $249.99 Per Month Total Cost Over 36 Month Period: $13,355.64 Office Solutions, containing thet following pricing information: Annual Maintenance. Agreement Payment: $1,464 Monthly Base Payment For 36 Months: $144 Per Month Total Cost Over 36 Month Period: $9,576.00 Monthly Base Payment For 36 Months: $329.34 Total Cost Over 36 Month Period: $11,856.24  The Town of Stokesdale has the option of entering into a new contract with Gray and Creech  The Town of Stokesdale has the option of entering into ai new contract with Carolina Office Equipment Company (COECO), containing the following pricing information:  The Town of Stokesdale would save $2,280.24 over a 36-month period by entering into ar new contract with Gray and Creech Office Solutions, instead of entering into a new contract with  Carolina Office Equipment Company (COECO)  2    UM RECOGNITION DEATER  HIGHESTLEVELOF: SERVICEL PERFORMANCE  Gray 8 Creech OFFICE SOLUTIONS  since 1922 -  SHARP MX-3071  2019 BLI3 BUYERSLAB)5) LINE OF THE YEAR) Presented to: MOR VINCIT OMNT NOVEMBER 9.1989)    PIX  Gmail "Google Dropbox Online SharePoint  Color Micro-Fine Tonerl Technology Consistency E System Reak-Tine ProcessControl  amazon alexa  Sharpdesk Mobile Scan Print Send tol Send to. Organize Setting Version Inf  OneDrive  GoogleDrive PANTONE Digital Color WICFI PRINTING  9  SHARP MX-3071  30 Pages Per Minute in Color/B.W.  Scan to MS Office Formats  10.1" Customizable Touchscreen Display  Scan to OCR/S Searchable PDF  1200 X 1200 DPI Imaging Retractable Keyboard 220/110 IPM Scan Speed  1.4 GHZ, 500GB, 5GB  Walkup Sensor/Instant Warm Up Open Systems Architecture 110# Cover in All Paper Trays Pantone /Color Consistency  Department Security with Convenience Postscript 3 Expansion/Compact PDF Built in WiFi (Print & Scan Zone)    MZTRANKAMADVANEA THECANNAIAREPORI XAAMNUAKCLAGESURNY EST MANUEACTURER  Product Configuration Sharp MX-3071  SHARP Platinum Level SERVICE PROVIDER 2021-2022  Tandem Drawers w/Bypass Tray (1,300 capacity) 50-Sheet Inner Stapling Finisherv w/Convenience Stapling and Staple-less Stapling Fax w/Fax Forwarding &PC Faxing opy/Printy/san/-mal  Remote Email Diagnostics -Micas Cloud Monitoring -Print Tracker Pro Full Installation Full Ongoing Training Full Ongoing Support  Color MFP Solution  CONFIDENTIAL PRICING  Sharp MX-3071 36 Month Lease $144*  Equipment Maintenance Agreement (EMA)  $1,464*/year Included:  19,200 B/W Images Per Year 16,800 Color Images Per Year  Overages: B/W@.015 Color @ .07  Includes Toner, Labor, Parts and  All Service Calls  *plus applicable taxes  August 10, 2022    UM DEATER RECOGNITION  HIGHESTL LEVELOF SERVICE PERFORMANCE  Gray 8 Creech OFFICE SOLUTIONS  7  since 1922 -  ABICK MINEOGRAPHS Ett KabhsaMahra  CREECH INC.  Ryan Throckmorton Business Consultant 336-691-0203 x205 (0) 336-317-5267 (c) Kyan@GCcopiers.com www.GCcopiers.com    ELOELD -  into@cocco.com . (800) 682-6844  OFF/CE SYSTEMS  QUALITY . INTEGRITY à TRADITION  DATA SHEET  Xerox Altalink C8135/T2 Color Multifunctional Digital Printer Up To 35ppm  In-Stock Machine on Promo  only 2 in stock  The Xerox AltaLink C8135 is a workgroup size machine with copy/print/scan and optional fax capability. With high quality output, reliable operation, and an easy-to-use interface this machine will provide years of excellent service.  FEATURES  Up to 35 ppm in monochrome or color Up to 1200 X: 2400 dpi resolution 4x520 Sheet Paper Drawers 100: Sheet Bypass Tray Feeder Floor Staple Finisher Hole Punch Unit  130 Sheet Single Pass Document Auto Duplex  Pictured with high capacity trays and inner finisher    ELOECD   info@cocco.comt . (800) 682-0844  OFFICE SYSTEMS  QUALITY . INTEGRITY > TRADITION  PROPOSED SOLUTION  Qty Manufacturer 1 Xerox  Model Altalink C8135/T2  Description Kit  Color Multifunctional Digital Printer Up To 35ppm BR Finisher With: 2/3 Hole Punch And Horizontal Transport  4x520 Sheet Paper Trays 120V/15A Power Filter  Service Agreement Altalink C8135/T2 Monthly Leasel Investment Outright Purchase Price Service Agreement billed Monthly  Color Images  B&W Images  Volume 1,100  Overage 0.05 36Month $329.34  Volume 2,000 48 Month $288.55  Overage 0.01 60Month $253.65 $7,175.00 $75.00- +a any overages  Proposal Includes: Delivery, nstalnelwoningpckwp and return shipping of old device/training on new machine    EEOELD T  info@cocco.com . (800) 682-6844  QFFICE SYSTEHS  QUALITY e INTEGRITY TRADITION  PROPOSED SOLUTION  Qty Manufacturer 1 Xerox  Model Altalink C8135/T2  Description Kit  Color Multifunctional Digital Printer Up To 35ppm BRF Finisher Withz 2/3 Hole Punch And Horizontal Transport  4x520 Sheet Paper Trays 120V/15A Power Filter  Service Agreement Altalink C8135/T2 Monthly Lease Outright Purchase Price Service Agreement billed Monthly  Color Images  B&W Images  Volume 1,100  Overage 0.05 36Month $329.34  Volume 2,000 48Month $288.55  Overage 0.01 60Month $253.65 $7,175.00 $75.00+any overages  Investment  Proposal Includes: Delivery, nstalnelwonngpckup and return shipping of old device/training on new machine    Hunter. Enterprises 8920 Styers Ferry. Road Clemmons, NC27012 336. 9459693 (office) 336813.3631 (cell) 336. 945 0417 (fax)  August 26 2022 To: Town of Stokesdale  Re: Quote for Bermuda Field Maintenance  Fill in with sand and install new sod  Total $ 1400.00    Hazen and Sawyer Greensboro, NC 27408 336)-292-7490  Hazen 620 Green Valley Rd Suite 101  September 6, 2022 Stokesdale' Town Council Town of Stokesdale, NC 8325 Angel Pardue Road Stokesdale, NC27357 Subdivision and Others Dear Stokesdale Town Council:  Re: On-Call Engineering Services for Plan Review and Intermittent Inspection - Blacksmith  Hazen and Sawyer is pleased tos submit this proposal for on-call engineering services on the Blacksmith subdivision and others to assist the town in reviewing plans and providing inspections in regards to  compliance with the Town of Stokesdale Water Line Specifications  Background  The Town adopted the revised water system specifications and guidance document in March 2022 and is ini need of support inj plan review to ensure compliance with the intent with those specifications.  Scope of Work  Hazen and Sawyer will review plans and specifications submitted by thej permit applicant for compliance with the adopted water system specifications and will provide comment back to the Town Hazen and Sawyer will provide periodic inspection services as required during construction to ensure the contractor is providing the level ofs service required by thel local specifications. Contractor shall notify the Town oft the need fori inspection and the Town will: request inspection services with at least 961 hour notification by the Town. This service will noti include third-party concrete or geotechnical inspection services, nor bacteriological sampling of the completed water line. Hazen reserves the right tos subcontract the inspection services as required to meet the needs oft the" Town of Stokesdale. Hazen will complete the review and inspection services with the standard of care expected for this service, however, our review will not release the certifying engineer, architect, and/or developer from their liability to meet any applicable standards as required by the Town of Stokesdale specifications,  in regards to this review.  UDO, County, State or Federal guidelines.  hazenandsawyer.com:    Hazen  September 6,2022  Proposed Fees  Wej propose billing at thej previously provided categorical rates.  Expenses will be billed at cost with noi markup, including travel expenses at the current IRS approved Services willl be provided as specifically authorized by the Town of Stokesdale in writing, until the not to exceed fee below is met. The total fee will not exceed EIGHT THOUSAND DOLLARS ($8,000.00)  mileage rate.  without additional authorization. Schedule  We will begin work on this task and complete each assignment as expeditiously as possible.  Please calli ify youl have any questions about this proposal.  Very truly yours,  ABE  Aaron D. Babson, PE Associate Vice President  CC:  Accepted by: Date:  (Signature)  Town of Stokesdale On-Call Engineering Services Proposal  2    RCCFION  YATES CONSTRUCTION COMPANY, INC.  UTILITY CONTRACTOR P.O.BOX707 9220NC6-STOKESDALE N.C.27357 PHONE. (336)548-9621 or (336)379-8131 FAX: (336) 548-1903  TIME & MATERIAL INVOICE  RECEIVED SEP06-2022  TO:  Town of Stokesdale P.O. Box 465 Stokesdale, NC 27357  DATE: 8-18-22 INVOICE# 982 T&M # 10625, 13830  JOB NUMBER: DESCRIPTION OF  #302  Stokesdale Town Park  WORK PERFORMED: Labor, equipment and materials required to repair broken storm water  drain system at the soccer field as per the attached T&M sheets.  Labor  Gross Payroll Taxes & Insurance (32%) Overhead (15%) Profit (10%)  852.79 272.90 168.86 129.46 1,424.01  Total Labor  Equipment  Total Equipment  1,232.50  Materials  Material Cost 6.75% Sales Tax Profit (10%)  128.76 8.70 13.75 151.21 140.40  Total Materials  Miscellaneous  Backfill Soil & 57 Stone  TOTAL AMOUNT DUE  2,948.12    YATES CONSTRUCTION COMPANY, INC.  UTILITY CONTRACTOR 9220 NC6 65 - STOKESDALE, N.C.27357 PHONE: (336) 548-9621 or (336)379-8131 FAX: (336)548-1903  10625  Date. 48-Zozz  TIME. AND MATERIAL SLIP Extra WorkAuthorization  To: Toww opSTokesDale  Job: 302 STkESDAlE To Tvk Location SlokEsDAle SoGRFs  Signature of Authorizing. Agent Firm of Authorizing Agent  Description of) Work Performed: DoG oiT AND DISCSOEREP MohplE  IN Conerete S7ovm S6wueR M# 4aaGa-pdwAre  /  bipkajyal  AND MADERHRS)  AUD Byeks BRekALED4/67 S7878 AWD reploceD sorlith Mpieliasent New  ITEM  QUANTITY 5kh Skzhws 5kh 5kh 5khr 29h ILap ghs LS  UNIT PRICE 15.00 31.87 2100 32.00 33,00 100.00 60.00 20,00 tIR 8 40.DD 128.75  TOTAL 92.50 176.29 116,50 124.00 121-00 550000 350-00 40.40 100.00 330.00 las7 -  PTI78 Rickatis Sw Jesh EDWaYDS RoelbDansap T361  MARks HERAECEY 5kh  fvdengsp Dplhekia 5kha  2 767s 57 Star LoD baekAIS Gs Naww Fhs-Pluy, PRco Ply  Signature of Superintendent  OFFICE CopV    YATES CONSTRUCTION COMPANY, INC.  Daily Haul Receipt 302  Day  Date TwwFOrk  2027  Job Number 302 HauledE By Truck Number 7060 Hauled From Total Hours For Day Total Hours Operated MATERIAL HAULED Asphalt Stone Earth Sandrock  J Single Trailer To Less  Tandem Tri-axle Bottom Dump  Deducted Forl Lunch NO.OFLOADS  1:30  Signature of Driver Signature of Job Foreman  NOTE: This Copy Must Be Returned with Request for Payment.        Do not handle untll the safety information presented in the Safety Data pleaser refer tot theSDS. Ane edomtcwnimofihasnsb: availableat ESESEESAMassasNcNES No usar hasta que lai informacton de seguridad presentada en la Ficha de Datos de Seguridad (SDS) haya sido completemente leida ye entendida. Siga las reglas locales, estatalesyf federales de salud y seguridad. Parai mayor informacion sobre la salud y seguridad de este producto, por favor referirse. al documento de SDS, Una version tp/noauammattalimsamsdiseeaN:  DANGER has been read and understood. Follow applicable Iocal, state and federal Sheet health (SDS) and  standards. For safety orbye calling 1-866-401-5424  Vulran Materials Company Vulcan Construction Materials, LLC STOKESDALE CA76 68261 HWY158 STOKESDALE, NC: 27357 3366437770  further health and safety Informatton regarding this product,  PELIGRO desDSe electronica esta disponsibleen  ollamando al1-866-401-5424  RECEIVEDI BY: X DRIVER DATE TIME 8/18/2022 Public weighmaster license 34674 State NC  CUSTOWERICONSIGNEE PLANT  Ticket No Vulcan Materlals Company 06302023 Expires Invalld unjess signed orl Inltialed  9:07AM 2812-112 STOKESDALE CA76  21041126  Ngtes OFVDOT SBP exçept crushedo bgloy concrele the aggregates and PPSE norrspeclfication) uderlhis certifcate products has not bgent Astedil tested inthe and VDOT gonformst standard tojthe speclications, requrements  &R  LARRY! KEEN  LIMITEPV WARRANTY! ANDI WARRANTY DISCLAIMER: Seller warrantsf fora a periodo of one (1)) year fromo date ofc delivery only thatt ther materials sold hereunder substantially Selle'ss specification fors saldr material or thes specifications setf forthi inthe Seller's quotation. SELLER HEREBY EXCLUDES ALLI WARRANTIES OFN MERCHANTABILITY) cpmplles with FORANYI PURPOSEANDALLOTAERL WARRANTIES, EXPRESSO ORI MPLEDOFTMEMATEALEOIDMEREADEROTAEN TMATRIEAPRESSMARRANTA STATEDA ANDI FITNESS Ina addition, exceptt tot the extent otherwise set forth int thes speplfication described abova, Seller makes no warranty whatsoever with respedtt to spsciflc gravity, material is innocuous, non-deleterlous, or non-reactive, or whether the material is In. confarmance with any plans, other specifications, regulations, ordinances, absorption, whethert the standards applicable to customer's, Job or tos saidr material as used by customer, SELLER SHALL INJ NOE EVENT BEF RESPONSIBLE FOR ANY INCIDENTAL OR statutes, or other DAMAGE CAUSEDE BYN NON-COMPLIANCE OF1 THEN MATERIALI WITH SPECIFICATION, ORF FORANY DEFECTS! INTHE! MATERANSQDHERELNDER: CONSEQUENTIAL AS EVIDENCEDI BY SIGNATURE, OR DEPARTURE FROMS SELLER'S FACILITY, CARRIER ACKNOWLEDGES THAT CARRIER ISS SOLELY RESPONSIBLE FOR THE ACCURACY OF1 THIS VEHICLE'S TARE WEIGHIT, AXLE WEIGHTS AND GROSS WEIGHT. CARRIER SHALL BE RESPONSIBLE FOR NOTIFYING SELLER WHEN ANY TRUCK OR TRAILER HASE BEEN OVERLOADED! SOA AS TOF RENDER IT OUT OF COMPLIANCE WITHA ANY APPLICABLE WEIGHT LIMITS. TOT THE MAXIMUMI EXTENT. ALLOWED BY LAW,  ABQVE,  ALLSALES ANDI DELIVERS MADE SUBJECT TOS SELLER'S GENERAL TERMS/ ANDO CONDITIONS.  SHALLI INDEMNIFY! SELLERI FORANYL LOSSO CAUSEDBYC OVERLOADING. TRUCKT TARE AND GROSS WEIGHTSA AREI DETERMINEDI WITH THE DRIVERI INT THE VEHICLE.  CARRIER  CUSTOMER: 91336 YATES CONSTRUCTION ORDER: 1597308 DESTINATION: 03 PRODUCT: 25460 COMMENTS: TRUCK Y60 LICENSE FREIGHT TYPE A 29,600 GROSS KG 13,426 CASH SALE PER" TON TOTAL FREIGHT TIME REPORT  CK#  CUSTOMERI PURCHASE ORDER:  GOVT CONTRACT: PICKEDUP ZONE/MILES 3 MILES  217390  Southern Rockingham Industria/ParkJob) 2674  Sylvanla Road JOB2698 Sylvanlal Road NCI #57M  YATES CONSTRUCTION Tandem Dump AXLES 3 25,560 TAREH KG 11,594 MATERIAL MATERIAL ARRIVE. JOB  CARRIER E999 TRAILER- ID! NO' WHT FORD TRAILER IDI NO TARE DATE 08/18/2022 TARE EXPIRE 09/18/2022 2.02 1.83  CUSTOMERF FOB- -TRUCK  GROSSLBS 7Scalgy TARELBS (Scalei) NETLBS  TONS IONS-TODAY LOADSTODAY EICSICICRA INPLANT  GROSS LEGAL WT 55,000 OUTOFPLANT 9:07AM  4,040 NET KG 1,833 HAUL HAUL  2.02 1.83  1 8:57 am  TAX  OTHER CHARGES  COD TOTAL DELAY TIME  START UNLOAD FINISH UNLOAD JOB TIME  Wer make deliveriesi insidet thec curbli line: att thec customer's risko only anda accept nor responsibility whatsoever for damage resuiting froms sucho deliveries,    Tnvoice # Invoice Date Account # Sales Rep Phone # Branch #217 Total. Amount. Due CORE & MAIN LP PO_BOX 28330 ST. LOUIS, MO Pavia Shipped To: CUSTOMER PICK-UP QU704  R432140- 8/19/22 012912 EUGENE RIDGEWAY 336-668-1033 Greensboro, NC $137,46  MAN  INVOICE  30 Çraig Park Court Equis, MO 63146  REGEMED AUG222022  .  Remit CAN Tot wh *A- 'S * 2  63146  YATES CONST CO PO BOX 707 STOKESDALE  YAREPONSTRUCTION  NC 27357 0707  Thank you for the opportunity to serve youl Ve appreciate your prompt payment.  Date Ordered Date Shipped Customer PO # Job Name  Job # Bill of Lading Shipped Via  Invoice# R432140 Mh. 64.38 64.38  8/18/22 Product Code  8/18/22  222178 Description  STOKESDALE  WILL CALL  Quantlty Ordered Shipped B/O  Price UM Extended Price  96FASTPLUGBLUE FAST PLUG (BLUE)  2 2  32.19000 EA 32,19000 EA  96PRECO  5GAL PAIL PRECO PLUG 50#  Freight Terms: NET  Delivery Handling  Restock  Misc  Subtotal: Other: Tax: Invpige Total:  128.76 .00 8.70 $137,46  30  This transaction is governed by and subject to Core & Main's atandard terms and conditions, which are incorporated by reference and accapted.  To review thess terms and conditions, please visit: tpi/Pema.crmdmin com/    YATES CONSTRUCTION COMPANY, INC.  UTILITY CONTRACTOR 9220 NC6 65. STOKESDALE, N.C.27357 PHONE: (336) 548-9621 or (336)379-8131 FAX:( (336)548-1903 AND TIME MATERIAL: SLIP Extra Work Authorization  13830  Date Thvs. 818-32  C-note  To: TunelSbledae! Sce Pel heprit.  Job:3002  Location  Signature of Authorizing Agent Firm of Authorizing Agent Description of Work Performed:  Repaic Stotmuter Diinnge Syster  * David Turred Any of 7his IN.  MtSure  ITEM 7-65/L6-65  QUANTITY Rhrs, 6h5  UNIT PRICE 40-00145.00  TOTAL 780.00 9000  Tardys TD-60  Signature of Superintendent  Sale    NSTRUCTION COMPANY, INC. Daily Haul Receipt  Day Jobl Number 303 Hauled By Truck Number Hauled From LA Total Hours For Day Total Hours Operated Asphalt Stone Earth Sandrock  D  20  Secck  Single Trailer To Less LHour  Tandem Tri-axle Bottom Dump  Deducted For Lunch NO.OFLOADS  MATERIAL HAULED DARA - Mhn  2/  Signature of Driver Signature of Job Foreman  44 AAAE  NOTE: This Copy Must Bel Returned with Request for Payment.    YATES CONSTRUCTION COMPANY, INC.  Daily Haul Receipt Date tKd  Day Job Number 302 Hauled By LOMcL A Truck Number Total Hours For Day Total Hours Operated MATERIAL HAULED Asphalt a Stone Earth Sandrock  20  Single - Trailer Less  Tandem Tri-axle Bottom Dump  Hauled FiomIDIESDAL Zvoly To  Deducted For Lunch NO. OFLOADS  HUK    Signature of Driver Signature of Job Foreman  DNI ML  NOTE: This Copy Must Be Returned with Request for Payment.    CONFLICT OFI INTEREST POLICY TOWN OF STOKESDALE 8325 ANGEL: PARDUE ROAD STOKESDALE, NC 27357  This contlict-of-interest policy is designed to help directors, officers, and employees ofthe Town of Stokesdale, North Carolina identify situations that present potential conflicts of interest and to provide Town of Stokesdale, North Carolina with a procedure that, if observed, will allow ai transaction tol be treated as valid and binding even thougha a director, officer, or employee has or may have a conflict ofi interest with respect to the transaction. In the event there is an inconsistency between the requirements and the procedures prescribed herein and those in federal or state law, the law shall control. All capitalized 1. Conflict of Interest Defined. For purposes of this policy, the following circumstances  terms are defined in Part 2 ofthis policy. shall be deemed to create Conflicts ofInterest:  A. Outside Interests.  ()A A Contract or Transaction between Town of Stokesdale, North Carolina (ii)A Contract or Transaction between Town of Stokesdale, North Carolina and an entity in which a Responsible Person or Family Member has a Material Financial Interest or of which such person is a director, officer, agent, partner, associate, trustee, personal representative, receiver, guardian, custodian, conservator, or other legal representative.  and al Responsible Person or Family Member.  B. Outside Activities.  () A Responsible Person competing with Town of Stokesdale, North Carolinai ini the rendering ofservices or in any other Contract or Transaction (ii) A Responsible Person's having a Material Financial Interest in; or serving as a director, officer, employee, agent, partner, associate, trustee, personal representative, receiver, guardian, custodian, conservator, or other legal representative of, or consultant to; an entity or individual that competes with Town of Stokesdale, North Carolina in the provision of services or in any other Contract or Transaction with a third party. C.Gifts. Gratuities and Entertainment. A Responsible Person accepting gifts, entertainment, or other favors from any individual or entity that:  with ai third party.  () does or is seeking business with, or is a competitor of Town of  Stokesdale, North Carolina; or  Page 1    (ii) has received, is receiving or is seeking to receive a loan or grant, or to secure other financial commitments from Town of Stokesdale, North  Carolina;  (iii) is a charitable organization;  under circumstances where it might be inferred that such action was intended to influence or possibly would influence the Responsible Person in the performance of his or her duties. This does not preclude the acceptance of items of nominal or insignificant value or entertainment of nominal or insignificant value that are not related to any particular transaction or activity ofTown of Stokesdale, North Carolina.  2. Definitions. Policy.  A. A Conflict of Interest is any circumstance described in Part 1 of this B.A Responsible Person is any person serving as an officer, employee or member of the Town Council ofTown of Stokesdale, North Carolina. C.A Family. Member is a spouse, domestic partner, parent, child, or spouse ofac child, brother, sister, or spouse ofa brother or sister, ofal Responsible D. A. Material Financial Interest in an entity is a financial interest of any kind that, in view of all the circumstances, is substantial enough that it would, or reasonably could, affect a Responsible Person's or Family Member's judgment with respect to transactions to which the entity is a E.A Contract or Transaction: is any agreement or relationship involving the sale of purchase of goods, services, or rights of any kind, the providing or receipt ofal loan or grant, the establishment of any other type of pecuniary relationship or review of a charitable organization by Town of Stokesdale, North Carolina. The making ofagift to' Town ofs Stokesdale, North Carolina  Person.  party. This includes all: forms ofcompensation.  is not: a Contract or Transaction.  3. Procedures.  A.] Before board or committee action on a Contract or Transaction involving a Conflict ofInterest, a director or committee member having a Conflict of Interest and who is in attendance at the meeting shall disclose all facts material to the Conflict of] Interest. Such disclosure shall be reflected in the  minutes oft the meeting.  Page 2    B. A director or committee member who plans not to attend a meeting at which he or she has reason to believe that the board or committee will act on ai matter in which the person has a Conflict of Interest shall disclose to the chair of the meeting all facts material to the Conflict of Interest. The chair shall report the disclosure at the meeting and the disclosure shall be C.A person who has a Conflict of Interest shall not participate in or be permitted tol hear thel board's or committee's discussion oft the matter except to disclose: material facts and toi respond to questions. Such person shall not attempt to exert his or her personal influence with respect to the matter, D. A person who has a Conflict of Interest with respect to a Contract or Transaction that will be voted on at a meeting shall not be counted in determining the presence of a quorum for purposes oft the vote. The person having a conflict of interest may not vote on the Contract or Transaction and shall not bej present in the meeting room when the vote is taken, unless the vote is by secret ballot. Such person's ineligibility to vote shall be reflected in the minutes of the meeting. For purposes of this paragraph, a member oft the Town Council ofTown of Stokesdale, North Carolina has a Conflict of Interest when he or she stands for election as an officer or for E.J Responsible Persons who arei not members ofthe' Town Council ofTown of Stokesdale, North Carolina or who have a Conflict of Interest with respect to a Contract or Transaction that is not the subject of board or committee action, shall disclose to the Chair or the Chair's designee any Conflict of Interest that such Responsible Person has with respect to a Contract or Transaction. Such disclosure shall be made as soon as the Conflict of Interest is known to the Responsible Person. The Responsible Person shall refrain from any action that may affect Town of Stokesdale, North Carolina's participation in such Contract or Transaction. Int the event iti is not entirely clear that a Conflict of Interest exists, the individual with the potential conflict shall disclose the circumstances to the Chair or the Chair's designee, who shall determine whether there exists a Conflict of  reflected in the minutes oft the meeting.  either at or outside the meeting.  re-election as member oft the board of directors.  Interest that is subject to this policy  4. Contidentiality. Each Responsible Person shall exercise care not to disclose confidential information acquired in connection with such status ori information the disclosure ofwhich might be adverse to the interests ofTown ofStokesdale, North Carolina. Furthermore, a Responsible Person shall not disclose or use information relating to the business of Town of Stokesdale, North Carolina for the personal profit or advantage ofthe Responsible Person or al Family Member.  Page 3    5. Review ofPolicy.  A. Each new. Responsible Person shall be required toi review a copy ofthis Policy and to acknowledge in writing that he or shel has done SO. B. Each new Responsible Person shall annually complete a disclosure from identifying any relationships, positions, or circumstances in which the Responsible Person is involved that he or she believes could contribute to a Conflict of Interest arising. Such relationships, positions, or circumstance might include service as a director of or consultant to a not-for-profit organization, or ownership of a business that might provide goods or services to Town of Stokesdale, North Carolina. Any such information regarding business interests of a Responsible Person or a Family Member shall be treated as confidential and shall generally be made available only tot the Chair, the Executive Director, and any committee appointed to address Conflicts of Interests, except to the extent additional disclosure is necessary in connection with the implementation oft this Policy. C. This policy shall be reviewed annually by each member of the Town Council. Any changes to the policy shall be communicated immediately to  all Responsible Persons,  Adopted the  day of  2022.  Mr. Michael Crawford, Mayor  Town of Stokesdale  Attest:  Dale F.] Martin, Town Clerk Town of Stokesdale  Page 4    Town of Stokesdale, North Carolina Conflict ofl Interest Information Form  Name:  Date:  Please describe below any relationships, positions, or circumstances in which you: are involved that you believe could contribute to a Conflict ofInterest (as defined in' Town of Stokesdale, North Carolina's] Policy on Conflicts ofInterest) arising.  Ihereby certify that the information set: forth above is true and complete to the best of my knowledge. Ihave reviewed, and agree to abide by, the Policy of Conflict ofl Interest of  [Organization Name] that is currently in effect.  Signature:  Date:  Page 5    RESOLUTION BY GOVERNING BODY OF APPLICANT described as Stokesdale Water Supply Pre-Construction Planning Grant, and  WHEREAS, The] Townofs Stokesdale has needi for andi intends to conduct a study ont theirwatersystem WHEREAS, The Town of Stokesdale intends to request State grant assistance for the project, NOWTHEREFORE BE IT RESOLVED, BYTHE TOWN COUNCIL OF THE TOWN OF STOKESDALE: That Town of Stokesdale, the Applicant, will arrange financing for all remaining costs of the project, if That the Applicant will provide for efficient operation and maintenance oft the project on completion of That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the That Mike Crawford, Mayor, the Authorized Official, and successors sO titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a grant to That the Authorized Official, and successors sO titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be That the Applicant has substantially omplelorwlsubsentaly comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants  approved for a State grant award. construction thereof.  debt.  aid in the study of or construction oft the project described above.  required in connection with the application.  pertaining thereto.  Adopted this the gtho day of September, 2022 at Stokesdale, North Carolina.  Signature Title    CERTIFICATION BY RECORDING OFFICER  The undersigned duly qualified and acting Town Clerk oft the Town of Stokesdale does hereby certify: That the above/attached resolution! is at true and correct copy oft the resolutionauthorizing the filing of an application with the State of North Carolina; as regularly adopted at al legally convened meeting of the Town Council duly! held on the gth day of September, 2022; and, further, that such resolution has been fully recorded int thej journal of proceedings and records in my office. IN WITNESS WHEREOF,  have hereunto set my hand this gth day of September, 2022.  Signature of Recording Officer Town Clerk Title of Recording Officer    RESOLUTION BY GOVERNING BODY OF APPLICANT  WHEREAS, The Town of Stokesdale has need for and intends to conduct a study to develop asset  inventories, condition assessment of critical assets, and other components of a comprehensive asset management program for their water system, and  WHEREAS, The Town of Stokesdale intends to request State grant assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF STOKESDALE: That Town of Stokesdale, the Applicant, will arrange financing for all remaining costs of the project, if That the Applicant will provide for efficient operation and maintenance of the project on completion of That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the That Mike Crawford, Mayor, the Authorized Official, and successors sO titled, is hereby. authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a grant to That the Authorized Official, and successors sO titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be That the Applicant hass substantially complied orv wills substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants  approved for a State, grant award. construction thereof.  debt.  aid in the study of or construction of the project described above.  required in connection with the application.  pertaining thereto.  Adopted this the gth day of September, 2022 at Stokesdale, North Carolina.  Signature Title    CERTIFICATION BY RECORDING OFFICER  The undersigned duly qualified and acting Town Clerk oft the Town of Stokesdale does hereby certify: That the above/attached resolution is at true and correct copy oft the resolution authorizing thei filing of an application with the State of North Carolina, as regularly adopted at al legally convened meeting of the Town Council duly! held on the gth day of September, 2022; and, further, that such resolution has been fully recorded in the) journal of proceedings and recordsi in my office. IN WTNESSWHEREOF,1  have hereunto. set my hand this gth day of September, 2022.  Signature of Recording Officer Town Clerk Title of Recording Officer    Hazen and Sawyer 620 Green Valley Road, Suite 101 Greensboro, North Carolina 274083 336-292-7490  Hazen  September 6, 2022 Stokesdale Town Council Town of Stokesdale, NC 8325. Angel Pardue Road Stokesdale, NC27357  Re: Proposal for NCI Division of Water Infrastructure Funding Application Assistance  Dear Stokesdale Town Council:  Hazen and Sawyer (Hazen) is pleased to submit this proposal to provide the Town of Stokesdale (Town) assistance in the development of planning funding applications through the NC Department of Environmental Quality (DEQ), Division of Water Infrastructure (DWI) for the Fall 2022 funding round. Hazen is excited to work with the Town to develop competitive applications for the American Rescue Plan  Act planning grant funds. Scope of Work  1. Hazen shall conduct a virtual workshop with Town Staff to discuss the Fall 2022 American Rescue Plan Act planning grant opportunities andi identify which opportunities the Town would 2. Based on the results oft the funding workshop, Hazen shall develop American Rescue Plan Act planning grant fund applications, made available through thel DWI: for the Fall 2022: submission cycle. It is anticipated that two planning grant fund applications will be developed. One application will be dedicated to drinking water infrastructure, and thes second application willl be dedicated to the preliminary alternative selection and feasibility design of the selected  like to apply for.  alternative.  hazenandsawyer.com    Hazen  September 6, 2022  Proposed Fee  We propose billing at thej previously provided categorical rates.  Expenses willl be billed at cost with: noi markup, including travel expenses at the current IRS approved The maximum compensation to the engineer for all services performed under the proposed Funding Application Assistance Project shall note exceed HONFTHOUSANDDOILAES ($8,000.00). A summary  mileage rate.  oft the not to exceed fee by task is provided below..  Schedule  Completed applications willl be submitted no later than September 30, 2022.  Please call ify youl have any questions about our proposal. We look forward to working with you.  Respectfully, HAZEN AND SAWYER ASBR Aaron D. Babson, PE Associate Vice President  Accepted by: Date:  (Signature)  Kerr Lake Regional Water System Funding Assistance Proposal