AGENDA TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325. ANGEL-PARDUE ROAD STOKESDALE, NC 27357 DECEMBER 8, 2022 AT 7:00PM    Available Venues to Watch/Attend:  a) Attend in Person at Stokesdale Town Hall in Council Chambers at 7 PM. b) View Live Stream on Town ofs Stokesdale's YouTube Channel at 7 PM: https/www.youtube.comchamnel/UCIH7T00 56F EDH6wliiA/live c) View & Participate (Citizen Comments) Virtually via Zoom at 7PM:  Join Zoom Meeting Meeting ID: 897 1938-2438 Passcode: 373596 One tap mobile 1-646-876-9923  https:/us2web.zcom,.w189719382438248pwd-RFx0UypURIVPeYhLRDIr-0haSEhUdz09  1. 2. 3. 4. 5.  Call to Order, Pledge of Allegiance, and Invocation  Review and Adopt the Agenda Regular Council Meeting.  Review and Adopt the Minutes: October 13, 2022 Closed Session, February 10, 2022  Public Safety Reports: Fire Department Administrative Reports: b) Planning Board: c) Events Committee: d) Property Committee:  a) Administrative Report from Deputy Town Clerk: Robbie Lee Wagoner II  e) Town Park Improvement Committee:  6. 7.  Financials: Finance/Budget Officer: Kim Thacker  Town Financial Audit Presentation 2021-2022 by Rouse, Rouse, Rouse & Gardner  Page 1    8. 9.  Reece Walker, Metropolitan Planning Organization (MPO) Presentation Citizen's Comments from the Floor (3-Minute Limit per Speaker).  PUBLICHIFARINGS:  10. Consideration and Adoption of an Ordinance closing a portion of Angel-Pardue  Road. (Metes and bounds description and map attached)  NEW BUSINESS:  11. Adoption of2023 Meeting Calendar.  OLD BUSINESS:  12. Discussion on Town Park  13. Consideration of a Certification of Municipal Declaration to Enact Speed Limits and Request for Concurrence for a speed limit reduction from 35 mph to 25 mph on Angel-Pardue Road, Adano Road and Athens Road. (Continued from November)  14. Discussion of Water System Capital Improvements  15. Continued discussion and consideration of Hall Well and Plumbing estimate for Woodford Model 67 Wall Faucet, Woodford Model R34 2' Bury Locking Yard Hydrant, 2-Hour! Labor for Drinking Fountain. (Continued from November  meeting)  16. Consideration of Renewal of Health Insurance Plan for Full-Time Town Employees. 17. Consideration and Discussion on Cleaning Services for Town Hall and Town Park. 18. Consideration of Application for Alternate Member of the Town's Planning Board. 19. Discussion of Water System Spending Authorities and Emergency Water System 20. Budget Amendment # 1 for HVAC ordered last budget year, installed in November  Repairs/Purchases.  2022.  21. Discussion to hire a Public Utility Consultant:  22. Citizen's Comments from the Floor (3-Minute Limit per Speaker).  23. $143-318.11. Closed sessions.  (a) Permitted Purposes. Itis the policy oft this State thato closed sessions shalll bel held only when required toj permit a public body to act in the public interest as permitted in this section. Aj public body may hold a  closed session and exclude thet public only when a closed session: isi required.  Page 2    (3) To consult with an attorney employed or retained by thej public! bodyi in order top preserve the attorney- client privilege between the attorney and the public! body, which privilege: is hereby acknowledged. (6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions ofinitial employment of ani individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an: individual public officer or employee. General personnel policy issues may not be considered in a closed session. Aj public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal ofai member of the public body or another body and may not consider or fill a vacancy among its own membership excepti in an open meeting. Final action making an appointment or discharge or removall by ap public body having final authority for the appointment or discharge or removal shall be taken in an open (7) Toj plan, conduct, or hear reports concerning investigations of alleged criminal misconduct.  meeting.  24. Council Comments. 25. Adjournment. ANNOUNCEMENIS:  Noj petitions filed. Meeting will be cancelled. The Town of Stokesdale Town Planning Board will hold a meeting on Thursday, December 22, 2022, at' 7:00 PM inside the' Town Hall Council Chambers, located at 8325 Angel Pardue Road, The' Town of Stokesdale Town Council will hold a regular meeting on Thursday, January 12, 2023, at 7:00 PM inside the Town Hall Council Chambers, located at  Stokesdale, NC 27357.  8325. Angel Pardue Road, Stokesdale, NC27357.  Page 3    MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL PARDUE ROAD STOKESDALE, NC 27357 FEBURARY 10th AT 7:00 P.M.  Members present: Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones, Councilman Jim Rigsbee, Town Attorney Tom Medlin, Interim Town Clerk Dale Martin, Finance and Budget Officer. Kim Thacker, Deputy Clerk Robin  Yount 1.  Call to Order, Pledge of Allegiance, Invocation:  The meeting was called to order by Mayor Mike Crawford at 7:00 pm. Mayor Crawford led the  Pledge of Allegiance, and Pastor Ed: McKinney delivered the invocation.  2.  Review and Adopt Agenda:  Councilman Tim Jones added #17 to review the Town's Fee Schedule.  Motion by Mayor Pro Tem Foy to adopt the agenda as amended. The motion was seconded by Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones, Councilman Jim Rigsbee. Motion Carried.  Councilman Jim Rigsbee.  3.  Review and Approve Minutes (April 14, 2021 Closed Session; January 13,2022  Regular):  April 14, 2021 Closed Session by Councilman Jimmy Landreth.  Motion by Mayor Pro Tem Foy to approve the minutes as presented. The motion was seconded Vote: aye- Mayor Pro Tempore Derek Foy, Councilman Jimmy Landreth, Councilman  Jim Rigsbee January 13,2022 seconded the motion.  Vote - nay - Mayor Crawford and Councilman Jones.  Motion made by Councilman Jones to approve the minutes as presented. Mayor Pro Tem Foy  1    Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones, Councilman Jim Rigsbee. Motion Carried.  4.  Public Safety Reports:  Fire Department  Fire ChiefTodd Gauldin reported the number of calls answered during the month of. January and reminded everyone to check their fire extinguishers periodically and recharge them when  necessary. 5.  Administrative Reports:  a) Administrative Report from Town Clerk  Town Clerk presented the administrative report for. January noting thei number ofmeters installed, new service requests, number of8 811's processed, waters bills sent out and other work orders prepared. The Clerk advised that the water disconnect letters were mailed for accounts that are 60 days or more past due as requested by Council. She noted that 10 have paid in full, 5 have made partial payments. She noted Staff has worked with Spectrum to change settings on our phones, contacted Blaney Electric to inspect outside lighting and advise the Town on repairs needed, contacted Stokesdale Heating and Airi in regard to the units ordered last October. Staff received large maps: from Guilford County GIS department with updated streets in Stokesdale. Worked with Matt Casto in preparing annual reports on the Town's water system. Assisted Mayor Pro Tem Foy with preparing bid information for the Town's Solid Waste & Recycling  vendor.  b) Planning Board None presented.  c) Events Committee d) Property Committee  6.  Financial Reports: Finance/Budget Officer Kim Thacker  Kim' Thacker reported the following for the General Fund: the Bank of Oakridge checking account had $23,139.29, Bank of Oakridge CDARS at $2,558,527.38. The Fidelity Bank She noted that the health insurance for the two full-time employees started January 1s, and  checking account wasi reported at $541,547.34, petty cash at $150. dental, vision, and short-term disability began on. February 1st.  2    The account values for the Water Enterprise Fund were the following: Bank ofOakridge CDARS were $499,581.12, thel Fidelity checking account was $607,470.81, the Capital reserve was at $154,675.59. The NCI Management Trust Fund was: reported at $522,513.23.  7.  Citizen's Comments from the Floor (3-minute limit per speaker):  John Flynt, 8133 Belews Creek Rd- Commented that he was glad to see. NCDOT making a report and seemed to change their priorities on ai few things. He asked that Council talk about a fewi issues later in the meeting, particularly the move to increase the speed limit along a largely residential stretch of 68. He mentioned that this would be extremely dangerous and disagreed Mayor Crawford agreed with Mr. Flynt and mentioned his own experience with the danger of that intersection by way ofan accident in 2009 which totaled his vehicle. Sandra Dunagan, 8210 Windy Gayle Dr - Stated that she appreciated the concern for Hwy. 158 being dangerous but wasn'tconvinced that there was another better: route. Councilman Rigsbee returned to a comment by Mr. Flynt, noting that he had been looking at GIS maps and saw that trucks were allowed up 1581 to 65to73, but not allowed on 68: north of73. Eileen Thiery,3101 Meadow Springs Place - Raised concerns about the "cavalier attitude" taken with regards to the residents along 65. She stated that many elderly people were. living there and would have particular difficulty with increased traffic and traffic speed along that road. She also voiced a concern about the "ugly walls" often put up along busy roadways, highways, Mark Nadel, 8211 Windy Gale Dr - He called to question an issue with appointing ai new Planning Board. He stated that Mayor Crawford had no knowledge ofl how appointments worked, and he requested that this issue bej put on the agenda for this meeting. Hei then noted his conçern that Council was uninformed and neglectful, and hel had toj pick up the slack. Hel handed Mary Carroll, 8100 68N - Asked that signs be put up with air-break operational hours for large Councilmen commented that, though obligated to discuss roadworks, they didn'thave enforcement capability over either the truckers or the road widening project and associated calls Danny O'Connor, unknown address- Noted that he regularly helped out at schools that his son attended and was "disgusted" by the high school. He put time in tol help with clean up and repairs. He expressed concerns that the school was overcrowded, in poor repair, had no funding,  with the change.  etc.  out documents with information on the Planning Board procedures.  trucks, and to stop calls requesting tol buy her house.  tol buy property.  3    and had been generally neglected for decades. He wanted to bring attention to the issue and  request real effort be put into improvements.  Old Business  8.  Presentation by NCDOT representative on future project that may impact the Town  of Stokesdale and our citizens (continued from January 13+):  Mr. Archer introduced himselfand! his associates, Bobbie Norris and Brian Ketner, then explained that they had aj presentation prepared to clarify details onj projects in the area. Mr. Ketner took over to walk through the slides. The items in the presentation were the 65/68 Project Status, 158 Widening Status, and discussing safety concerns around intersections of Angel- Mr. Ketner spoke about the varied traffic volumes along 65 and 68, noting that there were increases through 2015 and 2017, but based on numbers taken through 2018 and 2019 it was no longer considered necessary to expand to ai multilane facility. After showing ai few diagrams of crash reports and analysis, he noted that new) project considerations were to add medians and turn lanes to improve safety. The project was briefly cancelled then re-started. He concluded this section noting that NCDOT was back in evaluation and planning and were committed to For the second project, dealing with 158, Mr. Ketner described some oft the history involving laws going back to the 80's. He explained that this project was, thus, locked in as far as planning went. It lacked funding however, and likely wouldn'thave funding for decades. For the final project, the intersection safety issues, Mr. Norris took over. He: noted that two alternatives had been proposed and were being considered. One issue was that, due to the school planning to expand, those considerations were delayed and it would take additional time and Mayor Pro Tem Foy asked what the difference in traffic would need to be to justify ai multilane structure as opposed to the scaled-back plans currently in the queue. Mr. Ketner clarified that he wasn'tcertain off the top ofhis head, and it was more complex than just total numbers, but it was likely around 14,000-16,000 cars per day. Mr. Foy then asked about his concern that some plans would prevent people from making certain turns out oft their neighborhoods. Mr. Ketner explained that it was true that some people would no longer be able to directly turn left out of their properties, but that it was actually safer to make a right, turn around by making a left U-turn Mark Nadel raised concerns about how expansion projects would impact lots that would be losing a lot of property and property value. Mr. Ketner noted that nothing was in the works yet, current options were devised before al lot oft the properties that would be affected were present.  Pardue Rd, Athens Rd, and 158.  improving the roadways.  evaluation before anything could advance.  at al better-designed intersection.  New evaluations were on the schedule to factor ini the new. landscape.  4    John Flynt stated that, speaking to representatives from the Guilford County Board ofEducation and the principal of the elementary school, he heard that there was no money to alleviate traffic issues. He then commented that the issues were larger than rearranging some lanes, particularly as he recalled a survey of 60-70 schools which showed that nearly all oft them were overcrowded. Hei then asked why people were, getting letters not to interfere with an environmental impact study, when supposedly that had been completed in 2018. He didn't wait for an answer and commented that there was going to be a significant increase in traffic along 68. Mr. Foy was concerned about the schools in general, informing everyone that Stokesdale grade schools had some oft the worst funding and overcrowding in the county. Hei noted that the school couldn'treally expand immediately as they had many considerations to make but wanted to knowi ifNCDOTI had considered the traffic impact should the school expand significantly. Mr. Norris noted that the most recent NCDOT plans were: made with the prediction ofa 1/3 increase in students at ai minimum, and that another evaluation was planned. Mr. Foy then noted that he didn'tt think the Land Use Plan allowed Council to cite the schools as ai reason to deny new construction projects, and traffic was. likely to increase even: more as new developments were Councilman Jones asked ifGuilford County Schools had anyone that specialized in managing transportation and traffic. Mr. Norris explained that they did not have such aj person on staff, and instead referred tol NCDOT. They did, however, have a facilities administrator that might be Mayor Pro Tem Foy requested that the item on trash and recycling be moved up, on account of the: meeting having gone on: for 21 hours and not wanting to make them wait any longer. Mayor  created in the area.  worth speaking with when attempting to collaborate on different plans.  Crawford agreed, and agenda item 10 was moved ahead ofitem 9.  New Business  10. Request for proposal (RFP) review/contractor presentations for trash/recycling Mr. Fernandez with Republic Services started by apologizing for the less-than-ideal service that had been provided up to that point and thanked the Council for taking time to talk about things, and asked what specifically they wanted to: focus on during the meeting. Mayor Pro Tem Foy asked iftrash and recycling could be picked up on the same day and ifs something could be done about hydraulic fluid leaking in developments. Councilman Jones seconded his concern about Mr. Fernandez noted that he proposed three different options for pickup routines, then commented on the leaks. He stressed that the issues with Republic were very personal tol him, from the service problems to the leaks, and that he was working on1 them. Hei then explained that Questions and comments were made from the floor but were inaudible. Mr. Fernandez: regularly responded by noting that, while he appreciated citizens being understanding oft the challenges  service contract (Franchise Agreement)  thel leaks.  some issues required more time to fix and apologized again.  5    posed by local and global events, that Republic was still ultimately responsible to take care of their customers and not the other way around. He reiterated that he was dedicated to straightening out the company and making sure everyone was serviced properly and thanked Mr. Jones asked ift there was a specific explanation for the issue of leaking hydraulic fluid. He went on to describe his history working with machinery and trucks, noting that hel had worked on hydraulics and had some understanding oft the mechanics. Mr. Fernandez explained that there were multiple factors, largely logistic, from not having enough technicians to not having enough supplies. He also noted that Republic Services had been owed new trucks for two years, and they were currently making do with older vehicles they could keep running and supplementing with rentals. He commented that he didn'tv want to make excuses, but properly servicing a truck would mean taking it down for several days which would leave potentially hundreds ofl homes without service ini the down-time, which was not ideal with their already struggling to fulfill service Mr. Heath, representing GFL, took the stand and opened by explaining that the issues Mr. Fernandez was dealing with were also facing GFL. He specified that mechanical issues stemming from manufacturing errors, supply chain problems, and staffing issues were industry- wide. He continued that, despite this, hei felt GFL was doing well by having stocked up on parts and overstaffed where possible both before and through the pandemic. He also described that they had multiple lines of communication for customers, such as dedicated emails and call centers. Hei noted that GFL also made sure that all customers had a direct line to a supervisor, sO comments, questions, and complaints could be made to the company directly. Mr. Foy noted that Republic Services had been with Stokesdale since 2011, which was an advantage for them. He also explained that he was still focused on trash and recycling pickups taking place on the same day and every week. Mr. Heath stated that GFL preferred splitting service across two days each week, halfofthe routes one day and the other halft the next. This method allowed for redundancy, ifanyone was missed on1 the: first day then they could be picked up on the next day. Mr. Foy asked when his own house would be serviced, and ifhis trash and recycling would be picked up on the same day and every week. Mr. Heath stated that yes, they could do trash and recycling on the same day, and Mr. Foy might expect a Thursday pickup. Councilman Landreth asked ifGFL was facing any staffing issues, to which Mr. Heath replied that GFL was fully staffed. He commented that they did face issues earlier in the pandemic, especially for drivers, but the company had since recovered. Mr. Landreth asked about the servicing process, and Mr. Heath described the safety procedure for ensuring all vehicles were ready for service, and that they had a 35% overage to ensure they could always take vehicles off Mr. Jones asked about the customer service process, particularly for complaint calls. He expanded, describing that with Republic Services, Council and Staff were spending large amounts oft time dealing with complaints. Mr. Heath explained that with GFL being a subscription service, customers were contacted and billed individually. They were also provided with phone numbers and email addresses to contact the company directly (restating some  them for their patiençe.  agreements.  the routes for maintenance without interruptions toj pickup service.  6    explanations given earlier). With these procedures, Council and Staff would not need to receive any, communications as they would all be going directly to GFL. Mr. Jones complained that Council was getting calls, though. Mr. Heath explained again that GFL would, ifthey took over from Republic, have customers contact them directly rather than going through the Town. Mr. Foy then invited Dale Martin to open up the bids for the contract. Mrs. Martin stated that requests were sent out to three companies, Republic Services, Waste Industries, Waste Management. Waste Management declined to submit a proposal stating that they could not meet  the. July 1stdeadline to implement service.  Republic Services: out polycarts - $27.00  Option 1:Weekly curbside collection ofsolid waste with contractor-supplied, 96-gallon roll-out polycart plus weekly curbside collection of recyclables with contractor-supplied, 96 gallon roll Service charge for bi-annual bulk waste disposal collection at location ini the town of Stokesdale  TBD-$0.50 each month (2 times per year) Total per year Total Quarterly Charge for each residential customer- -S27.50/monthly  Trash and Recycling collected on the same day  Option 2: Weekly curbside collection ofs solid waste with contractor-suppled, 96-gallon roll-out polycart plus weekly curbside collection ofrecyclables with contractor-supplied, 96 gallon roll Service charge for bi-annual bulk waste disposal collection at location int the town of Stokesdale  out polycarts - $25.00  TBD $0.50 each (2 times per year) Total per year Total Quarterly Charge for each residential customer- - $25.50 Trash and Recycling collected on different days  Option 3: Weekly curbside collection of solid waste with contractor-supplied, 96-gallon roll-out polycart plus weekly curbside collection of recyclables with contractor-supplied, 96 gallonr roll Service charge for bi-annual bulk waste disposal collection at location in the town of Stokesdale  out polycarts $24.00  TBD - $0. each (2 times per year) Total per year Total Quarterly Charge for each residential customer- - S24.00  Trash and Recycling collected on different days and bill town monthly for service Mayor Pro Tem Foy asked for clarification that these are monthly amounts and not quarterly as specified int the contract. Mr. Fernandez confirmed that these are monthly charges. Mayor Pro Tem Foy stated that he was willing to make ai motion that the Council not consider  Republic due to not: following instructions for the proposals.  7    Waste Industries DBA-GFL: Weekly curbside collection of solid waste with contractor- supplied, 96-gallon roll-out polycart plus weekly curbside collection of recyclables with Service charge for bi-annual bulk waste disposal collection at location in the town of Stokesdale  contractor-supplied, 96 gallon roll out polycarts $22.75/month TBD-$500.00 each (2 times per year) Total $1,000.00 per year Total Quarterly Charge for each residential customer- $68.25 Trash and Recycling collected on the same day  Mr. Foy raised some conçerns about the prices but noted that, with inflation the way it was, there Motion by Councilman Rigsbee to accept, with negotiations, the proposal from GFL: for service with ai monthly charge of $22.75. Councilman Landreth seconded the motion and suggested an amendment for a 3% cap not including the landfill fee. Mayor pro tem Foy also offered an amendment that Town Attorney Medlin review the documentation and prepare the contract for the service, which Mayor Crawford would have the authority to sign on behalf oft the Town. Councilman Jones asked for clarification that all oft the variables had been considered before the contract was put into action. Attorney Medlin explained that nothing would be actionable as a result oft this motion, and that they were simply taking the first steps to fully consider a contract Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones, Councilman Jim Rigsbee. Motion carried. Mayor Pro Tem Foy requested ai recess at 10:07pm which was approved.  was some hope that the prices might come down eventually.  with GFL.  The meeting was reconvened at 10:18om.  Old Business  9.  Consideration of a proposal for wiring in the Council Chambers to connected TV and laptop and for a microphone at the podium (continued from January 13th) Councilman Rigsbee explaining that their new computers used new ports, and some oft the other devices in the chamber were not yet hooked up properly for those new ports.. He continued, pointing tol blank displays for emphasis, that new wiring was needed to ensure everything could bec connected with little hassle. He then suggested the microphone element be tabled. Motion by Mayor pro tem Foy to continue inl March to further clarifying what was actually Councilman Jones asked ifn meetings could: still be attended via Zoom, as advertised by the Town. Councilman Landreth suggested they simply stop advertising Zoom meetings until this  needed.  8    was: fixed. Clerk Martin stated that Zoom seemed to be functional. Mr. Jones asked ift they were presently required toj provide Zoom access, and Mr. Foy stated that it was: not required. Motion by Councilman Rigsbee to spend up to $2000 tol have Brian Cox connect the devices in the Council Chambers. The motion was seconded by Councilman Jones and carried. Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee  New Business  11. Discussion on PARTF Grant  Mayor pro tem Foy explained that this was a state-funded Parks and Recreation Trust Fund Grant, for which municipalities could apply for up to $500,000 with the condition that the municipality matches the amount requested. He also noted that the Town had applied for this grant in 2008 for $500,000 and received it and completed it in good standing. He also noted that they had applied in 2020 and did not receive the grant. He then said that he had reached out to Christine Schmidt to talk about the' Town's ranking in this previous grant process, and was told that Stokesdale ranked dead-last. Specifically, int their scoring, they received 0/20 points in Planning, 0/15i in Public Involvement, 20/45 in Recreational Facilities, etc. He informed everyone that March 15th was the deadline to work with their consultant, and May 2nd was the Motion by Councilman Jones to appoint Derek Foy and Jimmy Landreth as a subcommittee to pursue aj proper application for this grant. Mr. Foy suggested an amendment toi include a $3500 allowance, which was accepted. The motion was seconded by Councilman Rigsbee. Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones, Councilman Jim Rigsbee. Motion carried.  deadline to get everything submitted to the state.  12. Consideration of Budget Amendment #3  Mayor pro tem Foy explained that this amendment was necessary to allow. Finance Officer Thacker to write a check, complete the project to: run new wires in the Council Chambers, and to enter a contract to get new. HVAC units. Councilman Landreth asked ifexcess money from the ARP could be used to cover other projects such as these. Mr. Foy suggested that it might be legal to do so, and Councilman Jones agreed, but Mr. Foy wasn'tsure and wanted to discourage such a Mayor Pro Tem Foy made a Motion to approve the following Budget Amendment to increase the amount ofmoney the Council could pull from undesignated funds by $30,000, offset by an increase the expenditures of the Town Hall Repairs and Maintenance expense line. Seconded by  use.  Councilman Rigsbee.  9    Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee  2021-2022 FISCAL YEAR BUDGET BUDGET ORDINANCE AMENDMENT #3 ORDINANCE NO: 0-2022-01  BEI IT ORDAINED by the Governing Board oft the Town of Stokesdale, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending  June 30, 2022:  Section 1: To amend the General Fund, Revenue & Expenses as follows:  Decrease  Increase Balance $30,000 $232,044 $30,000 $42,000  Undesignated Funds/Revenues:  Town Hall Repairs & Maintenance Expense  Section 2: Copies oft this budget amendment shall be furnished to the Clerk of the Governing  Board, and to the Budget Officer for their direction. Adopted this 10th day of February, 2022.  13. Readoption of the Records Retention Schedule issued 2021  Interim Town Clerk Dale Martin presented a fully redesigned schedule for readoption. Councilman Landreth asked ifthe old one would need to be cancelled, which was confirmed. Motion by Councilman Rigsbee to approve the schedule as presented. The motion was seconded Councilman Jones asked for clarification as to why the notebooks provided were: much thinner than the other documentation, to which he was told one was the schedule and the other the  by Mayor pro tem Foy.  policy.  10    Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee 14. Discussion and Action on Employee Benefits  Mayor Pro' Tem Foy explained that three questions needed tol be answered to finalize the plan. These were: Are retirees covered under the plan; are same-gender spouses covered; and are domestic partners covered? Councilman Jones noted that Council had previously voted only to cover employees for dental and vision and asked what this follow-up was for. Robin Yount Motion by Mayor Pro Tem Foy that retirees are: not covered by the dental and vision plan. The Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy Motion by Mayor pro tem Foy that same-gender spouses would be eligible to be covered with the understanding that the employee would be 1009responsible for the premium. The: motion Councilman Jones asked why they were not also being asked about different-gender couples as well, or why these were separate items. Mr. Foy noted that it might be a data-collection issue, and Councilman Landreth questioned ifthis was al legal query, Council agreeing that it would not bel legal to deny one and not the other regardless. Councilman Jones commented that he would not go against 3000 years ofrecorded history," and responding to a comment that "the law is the law,"t that there was a "higher law," " to which Mayor Crawford stated he was not disagreeing. Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  clarified the previous motion for the Council. motion was seconded by Councilman Jones.  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee.  was seconded by Councilman Rigsbee.  Landreth, Councilman Jim Rigsbee Vote: nay- Councilman Tim Jones was seconded by Councilman Rigsbee.  Motion by Mayor pro tem Foy that domestic partners are not covered by the plan. The motion Councilman Jones asked what a domestic partner was, with Mr. Foy explaining that it was not an Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  arrangement legally recognized by the government.  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee.  15. Consideration and' Vote on dates for 2022-2023 Budget Workshops  11    Motion by Mayor Pro' Tem Foy that the Town have a minimum oft three Budget Workshops, with the first held on Thursday, March 3rd, the second on Thursday, April 7th, and the third on Thursday, May 5th, each at 7:00pm. The motion was seconded by Councilman Landreth. Councilman Jones asked if any votes would bel held during those meetings, or ifit was purely discussion. Attorney Medlin commented that, legally, they could only hold discussions. Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee 16. Discussion and possible vote on closed session minutes informed that all current Council members should have access. unredacted. The motion was seconded by Mayor Pro Tem Foy.  Mayor Crawford noted that hel had asked ifh hel had access to closed session minutes and was Motion by Councilman Jones to release the March 12th, 2020 Closed Session minutes  Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  Landreth, Councilman Time Jones Vote: nay- Councilman Jim Rigsbee  17. Discussion and possible yote on agenda deadlines  Councilman Landreth asked what the cutoffwas for adding items to the agenda, and if Councilman Jones was also concerned about this issue. He agreed that he was, explaining that he understood both sides of the problem. He said that he did appreciate that sometimes items came up late that were worth discussing, but that late additions to the agenda had been used for political attacks against him personally before. He continued that in the past, citizens were encouraged to suggest items to add to the agenda. He noted that he was: not making a motion, but  instead encouraging Council to think about the matter further.  18. Fee Schedule  Councilman Jones noted that the last schedule they had was 3 years old and incomplete. He suggested that a: single consolidated schedule be arranged, as it was: required by law. Mayor pro tem Foy asked ifai fee schedule could bej presented at al budget meeting, and if changes to the water fees was covered in the ordinance or fee schedule. Attorney Medlin Mayor Crawford announced there would be al Planning Board meeting on Thursday, February 24t at' 7:00pm, and a' Town Council meeting on Thursday, March 10th at 7:00pm. 19. Citizen's Comments from the floor (3-minute limit per speaker):  responded, but his explanation was inaudible.  12    Beatriz Abella, 8111 Richback Ct.- Asked about the inquiries into al backup reserve for the water supply, wondering why it was necessary and ift there were any issues with the current supply. She also asked who to contact ifs she had further questions about this issue. Mayor Crawford responded that all he and Councilman Jones had done sO far was arrange a preliminary meeting with representatives of] Rockingham County and it was uneventful. He continued that the primary source ofwater was a single pipeline and all they had for a backup was one water tower, Mr. Jones noted that there was no current issue with the water, in terms ofs safety or quantity, and he could explain further after the meeting. Councilman Rigsbee, asking to respond ont the record, stated that they had no plans to separate from Winston Salem. Mayor Pro Tem Foy noted that any member of Council or Staff could be contacted about any issue and the contact  information was on cards and the Town website.  20. Council Comments:  Councilman Rigsbee thanked everyone for remaining for such al late meeting.  Mayor Pro Tem Foy explained that he tried to refrain from speaking up during citizen comments, but that earlier a citizen had claimed the Town Council did not follow policy when appointing Planning Board members. He explained that he was unaware ofany official policy for how Town Council would appoint Planning Board members, but rather there was a statute, and the document handed out by Mr. Nadel earlier was: not aj policy but instead an internal Planning Councilman Landreth added that other comments Mr. Nadel made about appointments were inaccurate. He and Councilman Jones thanked the three remaining citizens, and then Mr. Jones noted that while it was a' Town Council responsibility to appoint Planning Board members, that  Board procedures document.  the details were "always ini flux."  Mayor Crawford thanked everyone for attending as well.  21. Adjournment:  Motion by Councilman Landreth to adjourn at 11:48pm, seconded by Councilman Jones. Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee.  Approved:  Michael E. Crawford, Mayor  ATTEST:  Dale F. Martin, Town Clerk  13    Balance Sheet Nov 22  Town of Stokesdale Balance Sheet Nov-22  Total  Interest % Mature Date  ASSETS Current Assets Bank Accounts  American! Rescue Plan/ Act (ARPA)- Fidelity Bank. -7869 Bank of Oak Ridge Checking (Money Market) Bank of Oak Ridge-CDARS CDAR- -Acct # 1025707377 CDAR- Acct#1026227972 CDAR- Acct#1026317432 CDAR- -Acct*1026317459 CDAR- Acct# 1025607275 CDAR- -Acct# 1025707369 CDAR-Acct# 1026156862 CDAR-A Acct# 1026249895 CDAR-AccHr02551788 CDAR-AcCH/025951786 CDAR Acct# 1026456246 Total Bank of Oak Ridge-CDARS Fidelity Bank 002762 Petty Cash Total Bank Accounts Accounts Receivable Salary &F.I.C.A. Due from' Water Enterprise Sales Tax 2022-2023 Water Enterprise Reimbursement Total Accounts Receivable Total Current Assets TOTAL ASSETS  723,965.00  0.00%  23,336.67 1.4900% As of11/23/2022 270,237.91 0.16986% 279,568.40 0.29954% 630,993.69 1.24226% 53,453.02 1.24226% 313,920.55 0.16986% 171,548.28 0.16986% 139,634.85 0.24968% 431,363.19 0.29954% 45,190.50 0.16986% 49,508.66 0.16986% 178,513.14 2.71296% 2,563,932.19 279,193.80 150.00 3,590,577.66 530.35 296.05 10,203.17 11,029.57 3,601,607.23 3,601,607.23  3/2/2023 3/2/2023 3/30/2023 3/30/2023 1/26/2023 3/2/2023 2/9/2023 3/9/2023 12/1/2022 12/1/2022 11/9/2023  0.05% 0.00%  Page 1of1                a a a n33  a  3 3    8183  3  &  272227  2.222222 233  5e 388    Balance Sheet November 22  Water Enterprise Account Balance Sheet As of November 30, 2022  Total  Interest % Mature Date  ASSETS Current Assets Bank Accounts Bank Of Oak Ridge CDARS CDAR- Acct! 1025459241 CDAR- -Acct 1026480864 CDAR- Acct#1026433319 CDAR Acct1025951774 Total Bank Of Oak Ridge CDARS Capital Reserve Fund- CRF (0345) Fidelity-Water Enterprise (0504) NCCMT Regular Savings (0403) Totall Bank Accounts Accounts Receivable AR- Water Sales Active- 90+Days Past Due Inactive 90+Days Past Due Sales Tax Refund 2022-2023 Total Accounts Receivable TOTAL ASSETS LIABILITIES Liabilities Accounts Payablo  248,925.07 116,401.38 500,434.04 190,247.95 634,335.60 528,833.05 45,056.29 1,898,906.93  0.17% 12/1/2022 1.24226% 5/4/2023 0.05% 0.05% 0.02%  74,480.47 2.71296% 11/6/2023 60,627.12 0.16986% 12/1/2022  43,797.36 Includes November billing 0.00 OA Account 6,050.80 27 Accounts 270.00 50,118.16 1,949,025.09  $  Water Reimbursement due to General Fund Payroll due to General Fund Account Total Accounts Payable Total Liabilities TOTALI LIABILITIES  10,203.17 530.35 10,733.52 10,733.52 10,733.52  $ $  Page 1of1    %        i  :8  17477  7 N R 237 3 a 7 a D  a a :a 2 7    11l : 11  :88  ::    e  %  0003D a    Parade 2022 SponsorshpiParade Entry Fee  Date 10/17/2022 Berico 10/31/2022 Diagnostic Radiology 11/07/2022 Northwest Observer 11/08/2022 Friends of Stokesdale 11/08/2022 Destination Arts 11/09/2022 GreenGo Buggies 11/10/2022 Get Wet Marine 11/14/2022 Health Team Advantage 11/14/2022 Green Pond Social Club 11/14/2022 Dillon Tree Service 11/18/2022 Ingle Law PLLC 11/18/2022 Northstar Medical Group 11/22/2022 Tire Max Tire Pros 11/22/2022 Brad Mims & Ashley Mims 11/22/2022 Kenneth Simpson 11/28/2022 ANew Dawn Realty 11/28/2022 Bream Medical 11/29/2022 JNA Signs & Graphics 11/29/2022 E&WHauling & Grading 11/29/2022 Countryside Manor 11/29/2022 Timeless Grace Esthetics 11/29/2022 Fidelity Bank 11/29/2022 Randy Braswell 11/29/2022 WP Supply 11/29/2022 Mike Turner 11/29/2022 Rebecca Richardson 11/29/2022 Hometown Tractor Club 11/29/2022 That "Dale" Life 11/29/2022 Paul Robertson 11/30/2022 Culp Inc 11/30/2022 Mark Miller 12/01/2022 State Employee Credit Union 12/02/2022 James Yates 12/02/2022 Stokesdale Baptist Church 12/02/2022 Kimberly Thacker Acctg & Tax 12/02/2022 Sadies Of Stokesdale  Memo/Description  Account  Amount 150.00 25.00 500.00 150.00 150.00 25.00 25.00] 150.00 25.00 25.00 150.00 50.00 150.00 25.00 25.00 500.00 500.00 500.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 250.00 25.00 150.00 25.00 150.00 500.00 25.00 $ 4,525.00  Sponsor Parade Entry Fee Sponsor Sponsor Sponsor Parade Entry Fee Parade Entry Fee Sponsor Parade Entry Fee Parade Entry Fee Sponsor Sponsor Sponsor Parade Entry Fee Parade Entry Fee Sponsor Sponsor Sponsor Parade Entry Fee Parade Entry Fee Parade Entry Fee Parade Entry Fee Parade Entry Fee Parade Entry Fee Parade Entry Fee Parade Entry Fee Parade Entry Fee Parade Entry Fee Parade Entry Fee Sponsor Parade Entry Fee Sponsor Parade Entry Fee Sponsor Sponsor Parade Entry Fee    Return to: Charles H. Winfree Law Offices of Adams & Winfree 100 South Elem Street, Suite 430 Greensboro, NC27401  ORDINANCE NO. 0-2022- AN ORDINANCE AND ORDER TOCLOSE Al PORTION OF ANGEL PARDUE. ROAD  WHEREAS, on the 19th day of October, 2022, Angel Family Limited Partnership filed a petition, by the terms of which they requested that a portion of Angel Pardue Road be closed  pursuant to the provisions ofNorth Carolina General Statutes $160A-299; and  WHEREAS, the' Town Council ofthe Town ofStokesdale did ont the 10th day ofNovember, 2022, at its regular monthly meeting, adopt a Resolution of Intent to Close a portion of Angel Pardue Road calling for a public hearing to bel held on the gth day of] December, 2022; and WHEREAS, the required legal notice was published in the News and Record on the 15th and 22nd and 29th days of] November, 2022 and the 6th day ofl December, 2022, and copies were sent to the property owners as required by law on the 15th day ofNovember, 2022, and a copy was  posted on the 15th day ofNovember, 2022, as required by law; and  WHEREAS, the public hearing was held at the regular monthly meeting of the Town WHEREAS, the evidence offered at the public hearing did not establish that the closing would be detrimental to the public interest or would deprive an individual owning property in the vicinity hereofofreasonable means ofingress and regress to and from his/her property; and Stokesdale from the Petition and other evidence submitted at said hearing that:  Council on the gth day ofDecember, 2022; and  WHEREAS, it appears to the satisfaction of and it is determined by the Town Council of Angel Family Limited Partnership is the sole owner oft the property on each side oft the  portions of Angel Pardue Road to be closed.    That Angel Pardue Road is under the control or supervision of the Department of Transportation and it has consented to the abandonment of the road from the State That the closing gofap portion of Angel Pardue Road ist not contrary toi the public interest and that no individual owning property in the vicinity thereofwill thereby be deprived ofreasonable means ofingress and regress to or from his/her property. That the Town of Stokesdale does not maintain, and is not in need of, an easement within the road to be closed for utilities, drainage, landscaping, conservation, or That upon closing of said portion of Angel Pardue Road, all right, title and interest therein shall be conclusively presumed to be vested in Angel Family Limited Partnership, the owners oft the parcels ofl land adjacent thereto, as provided by law. That it appears that the provisions of the North Carolina General Statutes have been  Maintenance System.  otherwise.  complied with fully ini this matter.  That aj portion of Angel Pardue Road should be closed as requested.  NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Stokesdale, that a portion of Angel Pardue Road in the Town of Stokesdale be and the same is hereby closed, said Angel Pardue Road being more particularly described as follows: COMMENCING FROM A FOUND IRON PIN ON THE EXISTING RIGHT-OF-WAY OF ANGEL PARDUE ROAD (DESCRIBED BOOK 5422, PAGE 775), SAID POINT BEING THE 'POINT OF BEGINNING'; THENCE, LEAVING SAID EXISTING RIGHT-OF-WAY OF ANGEL PARDUE ROAD (DESCRIBED IN BOOK 5422, PAGE 775) ON A BEARING OF $01°28'00" E, A DISTANCE OF 171.22 FEET; THENCE, ON A CURVE TO THE LEFT, HAVING A RADIUS OF 325.00 FEET, A CHORD BEARING S04'56'26" E, AND AN ARC LENGTH OF 40.23 FEET; THENCE, ON A CURVE TO THE RIGHT, HAVING A RADIUS OF 215.00 FEET, A CHORD BEARING OF S41°41'21" W, AND AN ARC LENGTH OF 33.09 FEET; THENCE, BEARING $73'50'48"W, FOR A DISTANCE OF 119.99 FEET, TO A POINT ON SAID EXISTING RIGHT-OF-WAY OF ANGEL PARDUE ROAD (DESCRIBED IN BOOK 5422, PAGE 775); THENCE, ALONG SAID EXISTING RIGHT-OF-WAY, BEARING N32°47'59"W, A DISTANCE OF 13.88 FEET, TO A CORNER OF SAID EXISTING RIGHT-OF-WAY; THENCE, CONTINUING ALONG SAID EXISTING RIGHT-OF-WAY, N57'12'01'E, FOR A DISTANCE OF 83.70 FEET, TO A CORNER ON SAID EXISTING RIGHT-OF-WAY; THENCE, CONTINUING ALONG SAID RIGHT-OF-WAY, N47°11'46"W, FOR A DISTANCE OF 39.24 FEET; THENCE, CONTINUING ALONG SAID RIGHT-OF-WAY, N37'13'48'E, FOR A DISTANCE OF 44.05 FEET, TO A CORNER ON SAID EXISTING RIGHT-OF-WAY; THENCE, CONTINUING ALONG SAID EXISTING RIGHT-OF-WAY, N16'14'16'E, FOR A DISTANCE OF 32.81 FEET, TO A CORNER ON SAID EXISTING RIGHT-OF-WAY; THENCE, CONTINUING ALONG SAID EXISTING RIGHT-OF-WAY, NO0"56'54"E, FOR A DISTANCE OF 119.11 FEET, TO AN EXISTING FOUND IRON PIN ON THE EXISTING RIGHT-OF-WAY OF ANGEL PARDUE ROAD, SAID POINT BEING THE 'POINT  OF BEGINNING'. AND  COMMENCING AT A FOUND IRON PIN ON EXISTING ANGEL PARDUE RIGHT-OF-WAY (BOOK 5422, PAGE 775); THENCE, LEAVING THE EXISTING RIGHT-OF-WAY OF ANGEL PARDUE ROAD FROM SAID FOUND IRON PIN FOR A DISTANCE OF 304.56 FEET ; ON A BEARING OF S10°17'31"W, TO A POINT ON SAID EXISTING RIGHT-OF-WAY LINE, SAID POINT BEING THE 'POINT OF BEGINNING'; THENCE, ALONG SAID RIGHT OF WAY, $57°12'01"W, FOR A DISTANCE OF 21.62 FEET, TO A POINT ON SAID RIGHT OF WAY; THENCE ALONG SAID RIGHT-OF-WAY, N32°47'59"W, FOR A DISTANCE OF 6.47 FEET, TO A POINT ON SAID    RIGHT-OF-WAY; THENCE LEAVING SAID RIGHT-OF-WAY LINE, N73°51'52"E, FOR A DISTANCE OF 22.57 FEET, TO A POINT ON SAID EXISTING RIGHT-OF-WAY, SAID POINT  BEING THE 'POINT OF BEGINNING'.  ITIS FURTHER ORDERED that in the event there is no appeal from the adoption oft this Ordinance and Order within thirty (30) days oft the date hereof as provided by law, a certified copy ofthis Ordinance and Order shall be recorded in the Office oft the Register of Deeds of Guilford  County, North Carolina.  APPROVED, ADOPTED AND: EFFECTIVE, this 8th day ofDecember, 2022.  TOWN OF STOKESDALE  ATTEST:  By:  Michael E. Crawford, Mayor  Dale F. Martin, Town Clerk    STATE OF NORTH CAROLINA GUILFORD COUNTY  I, Dale F. Martin, Town Clerk for the Town of Stokesdale, North Carolina, do hereby certify that the foregoing instrument is a true, correct and complete copy of an Ordinance and Order to Close a portion of Angel Pardue Road that was duly adopted by the Town Council of Stokesdale, at a regular meeting ofs said Town Council duly sworn and convened and held on the  gth day ofDecember, 2022, as appears upon the minutes ofs said meeting.  Ido further certify that due notice of said meeting was given pursuant to the provisions of Section 160A-299 of the General Statutes of North Carolina, and further that no appeal of the  Council's Order was: filed within thirty (30) days ofits adoption.  WITNESS my hand and the corporate seal oft the said Town of Stokesdale, North Carolina,  this the day of  2022.  Dale F. Martin, Town Clerk for the Town of Stokesdale, North Carolina    - - 2/  RCAN  ) TRDODITVE  MLL ap.Sk  043 2HL E0BL105  B a OhO   D86LL MZEZLDN  38858 RRIK a33 233489  D O o % E   3 D - 3 &  A 3    Town of Stokesdale 2023 Meeting Schedule Effective 01/01/2023 Planning Board 7:00PM Town Hall-8325 Angel Pardue Rd Stokesdale, NC Meeting Date (4th Thursday)* January 26, 2023 February 23,2 2023 March: 23, 2023 April 27,2023 May 25,2023 June 22, 2023 July27,2023 August 24, 2023 September 28, 2023 October 26,2 2023 "November 16, 2023 December 28, 2023 January 25, 2024  Town Council 7:00PM Town Hall-8325 Angel Pardue Rd Stokesdale, NC Meeting Date (2ND Thursday)* February 9, 2023 March 9, 2023 April 13, 2023 May 11, 2023 June 8, 2023 July13,2023 August 10, 2023 September 14, 2023 October 12, 2023 November 9, 2023 December 14, 2023 January 11, 2024 February 8, 2024  Cut-Off Date for Planning Board Meeting 28 days before Planning Board Mtg. December 29, 2022 January 26, 2023 February 23, 2023 March 30, 2023 April 27,2023 May 25,2 2023 June 29,2023 July27,2023 August 31, 2023 September 28, 2023 October 19, 2023 November 30, 2023 December 28, 2023 CUT-OFF TIME:12:00 Noon  APPLICATIONS: Planning and zoning fees are paid directly to Town of Stokesdale. Applications with proof of fee payment are filed with the Guilford County Planning and Development Office, 400 W. Market Street, Greensboro. Only complete applications will be processed forr review. *Regular meeting dates that may have been changed duet to a conflict with official holidays. Cutoff Datest that conflicts with official holidays or weekends willl be accepted next business day. NOTES: Major Subdivisions and Major Site Plans mustf first be reviewed by Guilford County Technical Review Committee. Planning Board recommendations on rezonings are forwarded from Planning Boardt to Town Council for public hearing att the  next meeting date that allows appropriate legal notice.  Board of Adjustment/Town Council 7:00PM Town Hall-8325 Angel Pardue Rd Stokesdale, NC Meeting Date (2ND Thursday) January 12,2023 February 9, 2023 March 9, 2023 April 13,2023 May 11,2023 June 8, 2023 July1 13,2023 August 10,2023 September 14,2 2023 October 12, 2023 November 9,2 2023 December 14: 2023 January 11,2 2024  Cut-Off Date 28 days before meeting date December 15, 2022 January: 12, 2023 February 12, 2023 March 16, 2023 April 13,2 2023 May 11, 2023 June 15, 2023 July 20, 2023 August 17,2023 September 14, 2023 October 12, 2023 November 16, 2023 December 14, 2023 CUT-OFFTIME: 12:00 NOON  ITEMS: Includes applications that require quasi-judicial decisions by Board of Adjustment or Town Council (Variances, Appeals, Special Use Permits) and Street Renaming. Applications to close a utility easement or public right-of-way willb be scheduled for public hearing fort thes second meeting after thec cut-off date.    ITEM #13.  Consideration ofa Certification ofl Municipal Declaration to Enact Speed Limits and Request for Concurrence for a speed limit reduction from 35 mph to 25 mph on Angel- Pardue Road, Adano Road and Athens Road. (Continued from November)  Still waiting on paperwork NCDOT to add Adano Road and Athens Road. If we don'treceive  amended paperwork, the item will need to be continued to January.    Deputy Clerk From: Sent: To: Subject: ESTIMATE:  trobertson@halwellplumbing.com Wednesday, November 9,2 20223:59PM  Deputy Clerk Town Hall Projects  Hall Well & Plumbing agrees to:  1-Install 1 Woodford Model 67 wall faucet in the end of concession stand wall for at total estimated price of $1047.20. 2-Install 1 Woodford Model R34 2' Bury locking yard hydrant near the backflow for ai total estimated price of$1325.26. 3-Install a new backflow enclosure over the existing backflow for ai total estimated price of $455.00. 4-1 Installing a new SJE Rhombus EZt time dose sewer lift controller, supplied by the town, for a total estimated price of  $625.00.  This price includes a certified time dose operator to set the unit up. 5-2 hour labor only estimate to work on the drinking fountain issue $236.00.  Ify you have any questions please feel free to call.  Thanks, Chris Robertson Hall Well & Plumbing Inc. 2433 Flat Rock Road Reidsville, NC: 27320 336-342-1386  drobertson@halwelliplumbing.com  1    ITEM #16.  Consideration of Renewal of Health Insurance Plan for Full-Time Town Employees.  Twol health plan proposals are being reviewed, Information will be sent to Council prior to the  meeting on Thursday.    TOWN OF STOKESDALE PLANNING BOARD APPLICATION  NAME: Tee Stephenson Email: sitephensons@ncm.com ADDRESS: 7900 Carra Way TOWN: Stokesdale. NC ZIP: 27357  PHONE: (919)270-1316 FAX:  HOWI LONGI HAVE YOULIVED IN STOKESDALE? 5years ARE YOUG OVER 18 YEARS OF AGE? (Yes) No OCCUPATION: Retired EMPLOYERADDRESS: NIA BUSINESS. PHONE:_ N/A  EDUCATION: High School Millbrook High School, Raleigh, NC College:_ North Carolina State University, Raleigh, NC Major: Recreation and Parks Administration PLANNING BOARD:(Yes No  Graduate? Yes/No Graduate?(Yes, No Year_ 1979  IHAVEI READ. AND UNDERSTAND: THE PURPOSE. ANDI MISSION STATEMENT OF THE  OTHER EXPERIENCE RELATIVE TOI LANDI USE ANDI PLANNING: Chairperson of Building Committee Greystone Baptist Church, Raleigh, NC Designed (with assistance of Builder and/or architecl)3 3 personal residences  REASONS WHY YOU WOULDI LIKE TO SERVE ON' THE PLANNING BOARD: Would like to use my experience to assist int the development of our Town while preserving therural  character, natural habitat and beauty of the community.  Signature: e gh FAXTO: 336-643-4016 EMAIL TO: oislsoicsalscem CALL WITH QUESTIONS: 336-643-4011  Date: i/RorE  PLEASE COMPLETEAND! MAIL TO: Town ofStokesdale, PO Box 465, Stokesdale, NC27357 HAND. DELIVER! TO: Stokesdale Town Hall, 8325 Angel Pardue. Road, Stokesdale, NC2 27357  Planning Board. Application: Revised 06-14-2016    y5sy megenyreparswilbasaragyiemaidastRewgesyefmoin- da-t5.YNsAepe dtst-wma-aywwipepe  eBstingePNe-ewRsyeramMayerPe-Tem  5-A. Water System Spending Authorities.  $1,500 spending authority for any one council member along with the finance officer for water system needs that are directly used by the water system. This spending limit does not include disbursements related to cost of goods sold (Water from Winston-Salem), salaries, or contract operations.  Emergency Water System repairs are defined as repairs/purchases that are: necessary to avoid or repair items with an imminent danger to water system. Broadly defining imminent danger would include repairs to address items that would: negatively impact customer's assurance of water supply or water quality as well as any infrastructure in need ofimmediate repair. The spending limit for Emergency repairs is $25,000 per Any two council members together have a $25,000 Water System spending authority for these repairs without a vote of council. All council members must be made aware of any emergency expenditure via an email from the finance officer within two business days of 7.1 Payment of photocopied invoices or statements is prohibited; pay only from original invoices.  occurrence without a vote of council.  the Emergency Expenditure.  6. All paid invoices and vouchers effectively stamped "paid" toj prevent re-use. 8. The practice of signing blank checks in advance is prohibited. 9.7 The practice ofmaking checks to the order of"cash" is prohibited. 10. The proper authority should approve all expense reports.  11. Maintain effective control over mailing or distribution of checks after they are signed. (Checks should not be handed back to persons who prepared checks for distribution; person 12. All checks require a second signature of an official or employee who does not have access to the accounting records on all disbursements. (The purpose of this internal control procedure is defeated if one employee or official possesses a stamp or signature plate oft the 13. Cash disbursement of recurring expenses can be reviewed and signed by thef finance officer but will also need to be reviewed and: signed by pMeepeRCVee One other council member that is authorized on the bank signature cards to sign checks.  signing checks should distribute.)  other individual required to sign checks.)  E.CASH DISBURSEMENTS- PAYROLL  Revised Separation of Duties Policy approved 08-132020.docxevised 08-13-2020  Page 60 of7    2022-2023 FISCAL YEAR BUDGET BUDGET ORDINANCE AMENDMENT #1 ORDINANCE NO: -2023-  BEI IT ORDAINED by the Governing Board oft the Town of Stokesdale, North Carolina, that the: following amendment be made to the annual budget ordinance for the fiscal year ending  June 30, 2023:  Section 1: To amend the General Fund, Revenue & Expenses as follows:  Decrease  Increase Balance $20,000.00 $20,000.00 $20,000.00 $35,000.00  Section A: Income - Undesignated Funds Section B: Expenses 7 #40500-  Section 2: Copies ofthis budget amendment shall be furnished to the Clerk oft the Governing  Board, and to the Budget Officer for their direction. Adopted this gth day ofl December 2022.  Michael E. Crawford, Mayor  ATTEST:  Dale F. Martin, Town Clerk