AGENDA TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC 27357 APRIL 13, 2023 AT 7:00 PM  Available Venues to Watch/Attend:  a) Attend in Person at Stokesdale Town Hall in Council Chambers at 71 PM b) View Live Stream on Town of Stokesdale's YouTube Channel at' 7 PM: https/www.youtube.comchamne/UCIWH7T0O 56F EDH6wliA/live View & Participate (Citizen Comments) Virtually via Zoom at 7PM: htps/asU/web.oom.4V/BS909940o00/imwlzOUNDymNIZm420T09  Meeting ID: 859: 30859940 Passcode: 650909 One-Tap Mobile: 1-301-715-8592  1. 2. 3.  Call to Order, Pledge of Allegiance, and Invocation by Pastor Xavier Kelly of Oak  Level Baptist Church. Review and Adopt the Agenda.  Review and Adopt thel Minutes: December 10, 2020 Regular Town Council Meeting; December 13, 2020 Special Call Town Council Meeting; February 9, 2023 Closed Session; February 9, 2023 Regular Town Council Minutes (continued from March 9th); March 9, 2023 Regular Session Minutes; March 9, 2023 Closed Session Minutes.  4.  Public Safety Reports: a) Stokesdale Fire Department b) Guilford County Sheriff's Office Administrative Reports: b) Planning Board: c) Events Committee: d) Property Committee: Financial Reports:  5.  a) Administrative Report: Dale Martin, Town Clerk  e) Town Park Improvement Committee: a) Finance/Budget Officer: Kimberly Thacker  6.  PAGE10F2    7.  Citizen's Comments from the Floor (3-Minute Limit per Speaker).  OLD BUSINESS:  8. 9.  Proposal to extend lawn care contract with Excellence Lawn Care for 1 year at the Consideration of Vendor to maintain Soccer Fields at Town Park. (No action from  same terms and conditions. (Continued from January 12, 2023)  January 2023)  10. Opening and Consideration of Proposals for Auditing Services.  NEWB BUSINESS:  11. Town Park Improvements. (Additions to' Town Park: New Playground Equipment)  12. Discussion regarding the recording of Closed Sessions. 13. Consideration to accept Scott transcript dated May 24, 2022.  14. Council Comments. 15. Adjournment. ANNOUNCEMENIS:  The Town of Stokesdale Town Planning Board will hold a meeting on April 27, 2023 at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel-Pardue The' Town ofStokesdale Town Council will hold al Budget Workshop meeting on May 04, 2023 at' 7:00 PM inside the Town Hall Council Chambers, located at 8325. Angel- The Town of Stokesdale Town Council will hold a regular meeting on May 11,2023 at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel-Pardue  Road, Stokesdale, NC27357.  Pardue Road, Stokesdale, NC 27357.  Road, Stokesdale, NC 27357.  PAGE20F2    TOWN OF STOKESDALE REGULAR' TOWN COUNCIL MEETING 8325 ANGEL PARDUE ROAD STOKESDALE, NC 27357 December 10, 2020 AT 7PM  Attendance: Mayor. John Flynt, Thearon Hooks, Jimmy Landreth, Derek Foy, Jim Rigsbee, Tom Medlin, Oliver  Bass, Town Clerk I. II.  Meeting: Call to Order: Mayor Flynt called the meeting to order at 7PM  Review and Adopt the Agenda: Mayor Flynt stated that Item # 6. Presentation of The Town of Stokesdale Annual Audit, we received a call from Jay Stone of Rouse, Rouse, Rouse, and Gardner at 4:00 PM. He said they could not complete and present the Audit until the received for review all the 6 Budget Meeting Minutes. Mayor Flynt said this was the first we have heard of this. He knew we had to get the minutes, but we did not know that they required these completed and that the Auditor had to read them all before they could present our Budget. So, they are not going to be here tonight. Mayor Flynt said as soon as we get those done, and he believes they must be done by end of the year. Mayor Flynt ask that we postpone Item # 6 until a future meeting. He asked if there were any other questions Mayor Flynt motioned to adopt the Agenda with the one change postponing Item # 6 until a future  or additions to the Agenda. No one spoke.  meeting. There was not second before the Mayor called to question.  Vote: Mayor Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  III. Board & Administrative Report: Alisa gave the Admin report see attached. During this report Alisa mentioned that Guilford County Code Enforcement has sent letters to the owner of the business at the corner of Hwy 68 and Hwy 158 where all the vehicles are being stored to remove those vehicles because that property is not zoned for that. Oliver Bass confirmed that they are following the process ofr removal and all salvage vehicles are supposed to be gone by February 2, 2021. IV. Financials: Derek Foy presented the financials in Kim Thackersabsence. Derek Foy asked. Alisa, the Audio/Visual upgrade work will begin next week, correct. Alisa said that is correct, Mr. Cox called and asked at few questions and got the contact information for our IT people. And he does plan to begin install next week. Mayor Flynt recognized Derek and asked him since he and Jim Rigsbee did the lions share of the work if he wanted to talk about the fact that we did get the grant. Derek said yeah, sO the Town of Stokesdale through Guilford County from the Cares Act was eligible for $53,000 from Covid Related reimbursements. The Town of Stokesdale did receive that check. Derek Foy made a motion that the Town of Stokesdale close the account at SunTrust and transfer that money: to our Fidelity General Fund checking account as soon as possible. Mayor Flynt  seconded the motion.  1    Vote: Mayor Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  V. Citizen's Comments from the Floor (3-minute Limit per Speaker) No one: spoke.  VI. Presentation of the Town of Stokesdale's Annual Audit -has been postponed until a future meeting.  VII. PublicH Hearings: 1.  Public Hearing: Rezoning Case #: 20-10-STPL-07030: 7721 NCI Highway 68N CU-HB to CZ-HB. Mayor Flynt opened the public hearing for this case. He turned the presentation over to Oliver Bass. Located on west side of NCI Highway 68 approximately 1724f eetfromintersection of Haw River Road, Guilford County Tax Parcels 163771and: 163774, approximately 6.09 acres. This is a request to amend the conditions of rezoning case #08-02-STPL-00785 to add' Warehouse (self-storage) to the list of permitted uses. If approved, the following use and hépetconditions would apply. Use Conditions: Use of the property shall be limited to the following uses as listed in Article IV, Table 4-3- 1( (Permitted Use Schedule) (1). Accounting, Auditing or Bookkeeping; (2) Administrative or Management Services; (3) Engineering, Architect or Survey Service; (4) Finance or Loan Office; (5) Insurance Agency (no on-site claims inspections); (6) Law Office; (7) Medical, Dental or Related Office; (8) Medical or Dental Laboratory; (9) Noncommercial Research Organization; (10) Office Uses Not Otherwise Classified ;(11) Real Estate Office; (12) Rehabilitation or Counseling Services Stock; (13) Security or Commodity Broker; (14) Travel Agency; and (15) Warehouse self-storage) has been added. Development Conditions: The property is currently undeveloped. Development oft the property: shall take place in accordance with the following requirements, which are in addition to those specified by the Town of Stokesdale Development Ordinance: (1) All applicable scenic corridor guidelines as outlined and specified in the Town of Stokesdale Future Land Use Plan and/or the Town of Stokesdale Development Ordinance shall be followed when developing this site; (2). Any Site Plan submittals that include new building construction shall include front, backand side building elevations to ensure compliance with the Scenic Corridor Guidelines; (3) A Master Sign Plan shall be submitted to the Town of Stokesdale for review and approval. All signs on the property shall follow the approved plan to provide uniform signage for the entire property and to ensure compatibility in scale, size, material, and character; (4) All illuminated signs must be lighted internally or lighted by top mounted lights pointed down. No sign may be illuminated by fixtures not shielded from upward transmission of light. Lights that flash, pulse, move or simulate motion are not permitted; and (5) All outdoor light fixtures shall be shielded to prevent light trespass on adjacent properties or upward transmission of light, except for those  lights necessary for safety and security.  Thel HB, highway business district is primarily intended to accommodate those retail service and distributive uses which are typically located along thoroughfares. The district is established to provide locations for establishments which require high visibility and good road access, or which  2    cater primarily to passing motorists. Developments in this district generally have substantial front setbacks. A conditional zoning (CZ) district, bearing the designation CZ, is established as a companion district for every district established in section 4-2. All regulations which apply to a general use zoning district also apply to the companion conditional zoning (CZ) district. Ali other regulations, which may be offered by the property owner and approved by the jurisdiction as part oft the The site has al Residential Development land use designation. This designation is attended to preserve Stokesdale's rural settingl by establishing a uniform residential density. To achieve this, the following  rezoning process, also apply.  standards are recommended:  Minimum lot size of 40,000: square feet.  Increase natural buffers along perimeter roads and entrances into major developments. Plan for interconnected residential development through street and trail links Eliminate the use of Planned Unit Development - Residential (PDR) outside the Town Core.  Increase buffersand protection along creeks and waterways.  Consistency:  Land uses recommended ini the Residential land use designation is inconsistent with those expressed in Staff ecommendation:staft recommends approval. Although inconsistent with the land use designation in the Stokesdale Future Land Use Plan, rezoning is reasonable because the site is currently zoned CU-HB with conditions. The site is ona major thoroughfare suitable for Highway Business land uses. The request zoning Imposes conditions that will help mitigate impact on surrounding uses. Warehouse (self- storage) site cannot exceed five acres in the HB district. If approved, an amendment is required to the Stokesdale Future Land Use Map to change thel land usedesignation to Non-Residential. Zoning Outside Town Core. This concluded Oliver Bass's report. Tom Medlin stated that he wanted to add something that he also shared with the Planning Board. The last part of Oliver's report regarding having to ament the Stokesdale Future Land Use Map, should have been done back when this property was first rezoned for Conditional Use. This needs to be verified and ifi it did occur then you not going to have to change the plan this time because it has already been done. Ifi it was not done back in 2008 then it is appropriate to change it now. Mayor Flynt asked if anyone wanted to speak in favor of this rezoning case? No one spoke, sO Mayor Flynt then asked if anyone wanted to speak against this request? No one: spoke. Mayor Flynt motioned to deny this request, Thearon Hooks seconded the motion to geti it on the floor for discussion. After questions to the Planner and Attorney it was determined that at this time, we are still under the Covid-19 State of Emergency Regulations that we must hold the votes for these cases for 24 hours to allow citizens that may not be able to have their voices heard during this meeting time to respond for or against this rezoning case. Mayor Flynt said they will vote to set a day and time fori the vote, but he would like to give his thoughts on this case first. He said he looked at the Town's long-range plan and said we have several light industrial and heavy industrial zonings on Highway 158 and the long-range planning committee had wanted to keep the light and heavy industrial along that east corridor of Highway 158. He also is concerned that we are changing the table of permitted uses. The Mayor said to him this is just a way of circumyentingzoning. He reminded everyone that currently the only place in our ordinances for warehouse (self-storage) is under light and heavy industrial, sO to the Mayor if we approve this, we are. setting a bad precedent. Mayor said somebody could come in next week and say they want the permitted use in a residential area to allow  the Stokesdale Future Land Use Plan.  3    mini-storage and put a storage unit in the middle of a sub-division. Mayor Flynt said people probably don't understand what we are saying when we say we want to change the table of permitted uses. Its just setting a dangerous precedent. The Mayor stated thati iti is a big difference between commercial/retalil, and light industrial/mini storage. Mayor Flynt said he was on the long-range planning committee and what they were trying to do originally on Hwy 68 and Haw River Rd was a small commercial node. He thinks this is out of character fori the neighborhood. The long-range plan asked us to limit light and heavy industrial to Hwy 158 East. His biggest issue is changing the Table of Permitted Uses, he thinks that is opening Pandora's Box and it will come back to haunt us significantly later. There were no other comments. So, Mayor Flynt asked Council to set a date and time to meet to After some discussion regarding a date and time all of council could be present, Mayor Flynt motioned to set the meeting for Sunday, December 13, 2020 at 7:00PM. Thearon Hooks seconded the motion. Bill Greco broke in before the vote to say they had been having technical difficulties getting on the Zoom meeting platform and with audio, but he would like to speak on behalf of the owners of this property. Mayor Flynt told him that we had closed the public comment portion of the hearing and asked Tom Medlin if it was permissible for Mr. Greco to speak. Tom Medlin said considering the technical difficulties it would be permissible for Mr. Greco to speak. So, Mr. Greco went on to say, he wanted to revisit some history on this property. He said when they rezoned this property previously, we had at tailored list of permitted uses the reason for that is they had a group of people looking at the property for development. Mr. Greco said that by the time they got the property rezoning approve, just south at Hwy 68 and Haw River Road where the current Kings Crossing Shopping Center is located one oft their major tenants, (Novant Health) chose to move down to that location. So, this property has just been sitting here waiting fori the right group of uses to come back to the table and we have certainly reached that point. We have. some interested parties, himself and his partner being one of them. Mr. Combs and his construction company being one and our third party interested is a storage and warehouse operation. They would be limited to five acres; we are looking at what would be called the anchor of that of the property. It will be a multi-story climate-controled storage facility and then there would be some conditional storage on further back in the property. Mr. Greco said they are aware of the Scenic Corridor guidelines and understand the ramifications of that as we did ten years ago. Mr. Greco said he has a staff report that is favorable, and he has a planning board decision thati is favorable. We have had zero opposition, he said they have done their homework and community outreach. Another point, the extension of the Town's water line down Hwy 68, he was part of that extension and they are certainly looking forward to tying in this facility. He said his group feels like this isas solid well-rounded application. He would be willing to revisit Mayor Flynt's comments about the Use Table. Hel believes they are working within that Use Table. He does not think this will set a dangerous precedent, or open Pandora's Box. Mr. Greco thinks this facility is permitted in this table, he pointed out that the west side of Hwy 68 is commercial and listed off some of businesses along the corridor. Mr. Greco said his group invested heavily in market studies and these studies support a very significant demand fori these types of storage facilities. Mayor Flynt addressed Mr. Greco and sited Table 4-3-1 Permitted Use Schedule, down near the bottom, Warehouse (self-storage) reference the Use Code 4225 Warehouselselstorage: Highway Business/Heavy Industrial/Light Industrial is a permitted zoning the only other thing is design standards for general business/highway business that  vote on this case.  4    you will have to meet. Mayor Flynt said if he remembers when this was rezoned Highway Business did not you represent thati it was going to be a Dentist Office? Mr. Greço answered no, it was Novant Health fromi the start. Mayor Flynt asked ift there were any other comments for or against. No one spoke up. Mayor Flynt reiterated that they could not vote tonight and restated his motion: Mayor Flynt motioned to set the meeting for Sunday, December 13, 2020 at 7:00PM. Thearon Hooks  seconded the motion. Vote: Mayor Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  Public Hearing: Rezoning Case # 20-10-STPL-07100 8228 ZZ Coldwater Road, AG to RS-40. Mayor Flynt opened this case, but said he had a question for Oliver Bass before we start the presentation. Mayor Flynt went on to say it is his understanding that Guilford County recently passed an amendment to their Ordinance that would have allowed a road to be dedicated without the rezoning to a residential use zoning district. So, Mayor Flynt is wondering if that is correct do, we still have this Public Hearing, or does that change to the Ordinance take care of this case in its own right? Oliver Bass answered Mayor Flynt, he said it does not change the Stokesdale Ordinance it only changed the County Ordinance that allows a public road to be extended through al Minor Subdivision. Stokesdale's Ordinance still states that ifthere is a public right ofway of a public road then that becomes al Major Subdivision, and a Major Subdivision cannot go in an AG Zoning District. The Mayor said okay he just wanted that clarified. Mayor Flynt turned the presentation of the case back over to Mr. Bass. Oliver stated, this property is located on Coldwater Road approximately 340ft. north of US Highway 158 at the Forsyth County line, Guilford County Tax Parcel 229722, approximately 11.89 acres. Applicant: First Carolina Homes, LLC. This is a request to rezone property from AG (Agricultural) to RS-40 (Residential, Single-family). The AG zoning district, is primarily intended to accommodate agricultural uses, including farm residences and minor subdivisions. The RS-40, residential single-family district is primarilyi intended to accommodate single-family detached dwellings and does allow major subdivisions. The area primarily consists of single-family residential lots along Coldwater Road. The existing property is primarily AG and undeveloped, there are some single- family residences in the vicinity, large acreage residentials, and there is some undeveloped property ini Forsyth County which to Olversunderstanding is subject to development. When yous go into the land use analysis the site has a Residential Development land use designation. This designation is attended to preserve Stokesdale's rural setting by establishing a uniform residential density. To achieve this,the followingstandards: are recommended minimum lot size of 40,000 square feet, increase natural buffers along perimeter roads and entrances into major developments. The RS-40 district is consistent withi the density recommendation in the es.entaDevelopment land use designation. Staff recommends approval, the proposed rezoning is reasonable because the RS-40 district is consistent with the recommendation oft the Stokesdale Future Land Use Planand development patterns along Coldwater Road. If approved, an amendment to the Stokesdale Land Use Plan will not be required. This concluded Mr. Bass's presentation. Mayor Flynt ask ift there were any questions for Mr. Bass? No one: spoke up, sO Mayor Flynt began the discussion by saying Oliveri it is my understanding that there are 64-65 lots exclusively in Forsyth County, that have already been approved by Forsyth County. And the sole purpose oft this hearing isj just to have al legal access of a road to be built to State Standards that willl lead into this subdivision. Oliver Bass answered, correct. Mayor Flynt went on to add that he believes there is only one lot that will be in Guilford County, is that correct. Oliver Bass answered that is correct. Oliver Bass added thati there would also be some open space common areas as well. Derek Foy asked, Stokesdale Ordinance. 5-13.3Table. 5-13-2, No single entrance to a  5    subdivision shall serve more than 50 lots or 500 trips per day. Derek said it sounds like there are going to be more than 50 lots with this one single entrance. Oliver agreed that is Stokesdale's Ordinance, however the subdivision is in Forsyth County, you may consider that in your decision, but you cannot apply Stokesdale's Ordinance in Forsyth County. Mayor Flynt asked if there were any other questions? Tom Medlin stated one other thing he wants to point out that should be mentioned is to remind Council when you are looking at rezoning from AG to RS-40, you are not supposed to be considering any particular use or plan ati this point. This is strictly you going to allow this rezoning regardless to what they may do. They are telling you they may put a road through there that will service a development in Forsyth County, but that plan may change. This isj just a matter of whether you are going to allow the rezoning to RS-40. Mayor Flynt asked if there were any other comments? Then Mayor Flynt asked if anyone wanted to speak in favor oft this request. Owner of the property, Paul Holst, introduced himself, he explained that he purchased this property from the Parrish Family Trust, the total property size is roughly 78 acres, and largely in Forsyth County. Only about 12 acres are in Stokesdale and Guilford County. He has a total of 56 lots planned and there is a second stub street that Forsyth County required that would provide a second entrance. 55 of the lots are in Forsyth County, 1 in Stokesdale, and the remainder approximately 12 acres is low lying 100-year flood plain on ai third ofit, it does not perk. Its not suitable for anything other than common area. There is only one way to enter the subdivision from Coldwater due to a stream running across this portion. Mayor Flynt asked if anyone else wanted to speak in favor? No one else spoke. Mayor Flynt then asked if anyone wanted to speak in opposition? No one spoke up. Mayor Flynt asked Tom Medlin if the Council could or should hold discussion tonight or wait until the Sunday meeting before the vote. Tom Medlin answered that if Council had any more questions, they could ask them, he added a reminder that the public has 241 for hours/ until the meeting on Sunday to call, email, write in their questions or concerns to be shared bkesdae@scesdakang for anyone wishing to comment or ask questions. Mayor Flynt said then we will  on Sunday before the vote. Town Clerk Alisa Houk gave out her Town email address continue this Public Hearing Case on Sunday, December 13, 2020 at 7PM  VIII. Old Business: 1.  Christmas Cruise-Thru Update. Derek Foy announced that we would have the Christmas Cruise- Thru this coming Saturday December 12, 2020 at 5:00PM to 8:00PM, they are doing this in absence of our usual annual Christmas parade. Derek recognizes and thank everyone on the Events Committee theyl have been meeting every week since October to put this together, hats offt to Deanna Reagan, Elizabeth Privette, Mark Nadel, Ed McKinney, and David Bailey. Also, hats off to Wally Plummer, he is once again going to be our Santa. He wants to recognize our Grand Marshalls, the Teachers and Staff at Stokesdale Elementary School, it has been a tough year for them with the virtual learning, teaching in this Covid climate, and Good Samaritan's Ministry as this is at food colection/donation event. They will be set up at the Stokesdale Christian Church to accept donations. The Cruise-Thru route will begin where Stokesdale Street intersects with Belews Creek Road, it will continue past Stokesdale Christian Church, veer off into the church parking lot, out of the lot take a right onto Belews Creek Road, through downtown on Hwy 158, take a right into the United Methodist Church, there will be four or five stations set up at the church, and will conclude at Stokesdale Elementary School. Derek: said we have about 20 businesses and organizations in Stokesdale. He wants to thank the Northwest Observer for sharing the advertisement ini the paper and on Social Media. He believes it is being well received and he just looks forward to a creative Discuss status of the Town's offer on land acquisition. Jim Rigsbee said Mr. Mayor, guess the question is, does this need to be in public or closed session? The Mayor answered that he believes Tom Medlin ruled that this needed to be in open session, but he will let Tom Medlin speak on that. Tom Medlin said if there are no instructions to future negotiations, you are, just going to report about what was done and that it is not being pursued he thinks that is fine to report in public.. Jim  special event.  2.  6    Rigsbee then began by saying the Town did make an offer on the. Joyce Trust fori the land. He does not have thei figure in front of him, but it was thet figure Council discussed, approximately $15,000 per acre.. Jim Rigsbee said that is lower than the appraisal obtained by the Town. The representatives oft the. Joyce Trust said they are not willing to counter that offer. So, we are ata stand still with that, he does not anticipate a counteroffer coming from them. Jim Rigsbee added that he felt like we had a fiduciary responsibility to make at fair offer but not exceed current value. Hei feels the Town was consistent with that. Derek said he wanted to expand on this a little bit. Derek said the land in subject is adjacent tot the Town Park. Road frontage is on Angel-Pardue and Athens Road. and is roughly 91 % acres. He said for the right price he thinks it would be a good acquisition for the Town to expand the park. Derek asked Jim Rigsbee to confirm that the appraisal came in at $185,000.. Jim said he did not have it in front of him so he cannot confirm but it sounds close. Derek said he certainly agrees with Jim Rigsbee's comments about being over the appraisal price. At the same time Derek: said, he personally wants to keep the line of communication open in the event they decide to counter-offer. Derek said he is open to a counteroffer. Mayor Flynt  agreed he was also open. Jim Rigsbee also agreed.  IX. New Business: 2.  Discuss Republic Services proposal for 2021 Renewal Contract and Price Freeze. Tony Krasienko started by saying as a former elected official of 16 years he appreciates the courtesy. Tony said just to give al briefb background on this renewal contract back in October 2019, we came before Council regarding changing the recycle services to every other week, we also did some clean up in the agreement some thing that either no longer belonged or really did not apply. Then Council approved us to switch to every other week recycling. That service change was supposed to happen in! December 2019. We went through. some changes in our division and at the time it was decided to delay that implementation. We did not want to implement this and then it fails. We wanted to make sure: the service was there. The plan was to wait until Spring. Thanks to Covid-19 for throwing ay wrench ini those plans as well. Republic had a 17% increase int the amount oft trash at the curbs. They had to put all their focus on making sure the trash services were taken care of, sO it delayed the recycle switch again. So, they are revisiting this again now and wanting to get this implemented. Ati the same time, we were coming to the end of term with this agreement was coming up in. June 2021. The current agreement does allow for mutual agreeable one year term extensions. Republic would like to extend fori that one year and do the implementation ini the Spring. That will give them the opportunity to get the containers out and some additional recycle information to the public to refresher their memories what is recyclable what is not, what goes in your curbside and what cannot. As a courtesy to the Town, Republic will hold their current rate of cost fori this one- year term extension. Tony said to put that into terms, over the past 12 years the monthly rate has only increased $3.03 per month., or about .25 cents per year. Going to every other week for recyclable pick up is going to offer them enough savings to stay at the current rate for another 12 months. Jim Rigsbee asked how much oft the 17% increase in trash is attributed to additional customers coming online? Jim said we have had al boom in housing in the last couple of years. Tony answered that the 17% increase is based per stop. We have seen al lot of growth, but the 17% increase is per set out. It comes to about 8lbs. more trash per container. Derek Foy asked Tonyi if he could give them an idea of Republic's overall cost structure?1 Tony said it is probably 40- 45% of the cost is disposal. He added the rest is labor, insurance, worker's comp, fuel, maintenance. Derek said he commends Republic on their communication. Derek said the communication is great, but we have had some lapses in services, some not explainable. One  7    incident that sticks out in Derek's mind over the summer. Maybe over the 4th of. July time it seemed like to Derek there were two or three weeks consistently where we are not just missing our Wednesday pick up, but that pick up may not have occurred until the following weekend. Derek said he does know that caused al lot of hurt feelings in Town and nobody knows that better than Alisa, our Town Clerk as she receives most of those calls. Derek said he knows we all always have room for improvement, but what can we do to make sure we hit that' Wednesday delivery and ifi it isnot Wednesday then its Thursday. Tony said yes absolutely, Tony said the summer was especially challenging., He said Republic was receiving waivers from NCDOT, we do not want out workers working more than 10 hours a day due to safety reasons. As the tonnage went up the drivers are not just dumping once a day but as many as two or three trips and that can hour and hour or two tot the day. So, they were running into routes where they were hitting the wall, things were running behind. We did hire more workers, we added two more routes, more assets coming in, so itis problematic that it does not get fixed like that. Republic recognizes the short coming in. July but should not see that continuing. We are now fully staffed; it has been a challenge up to this point. But we are anticipating the additional growth. Normally, we see 2-3% organic growth, currently we are seeing 7-10% growth in Guilford County altogether even through the Pandemic. Then Tony turned the conversation over to. Jorge Fernandez the General Manager for Republic Services, he oversees the day-to-day operations. Jorge thanked everyone for allowing them to speak at this meeting. He said he and his family moved to Stokesdale about 8 months ago. There was a change in management that was required, to Tony's point it has been a tough year, growth tends to sugar- coat problems. We have seen unprecedented growth in Guilford County, Summerfield, Stokesdale, and then you couple that with Covid. Jorge said his intention here is not to give excuses but to let us know what they have done. Jorge said he came in and said hey we have a budget that no longer exist. We went from 19 drivers to 29 drivers; we went from 19 trucks to 25 trucks. Jorge said he does not care how much money that cost, because if you cannot service the customers money is not going to matter.J Jorge added to. Jim Rigsbee' S point you couple this with growth, and it can be challenging. They have switched out every single supervisor and manager at that division and it has paid some dividends. The call volume has gone down until the Call Center has asked what did you will do in Greensboro? We have al liaison, dispatcher that her soul purpose is to serve our Municipalities. We have concentrated on invested al lot int the service end, he cannot say at some point someone might get missed but nobody else is going to react faster. Jimmy Landreth asked if Alisa, the Town Clerk was on the meeting. She answered, la am. Jimmy asked Alisa, you are always the one that takes the complaints, she said the number of complaints has fallen off. We are not receiving many, she cannot recall even getting a call in the last month. Complaints have dropped immensely. Mayor Flynt asked if anyone else had any questions. No one spoke. Mayor Flynt motioned to approve the one-year Third amendment to the Franchise Ordinance and Agreement for Residential Solid Waste and Recycling Services fori the term of 12 months (1 year) effective. July  1, 2021 with no cost increase. Thearon Hooks seconded the motion.  Vote:  Mayor Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  1.Town of Stokesdale Water System Supply, Water Outside Territorial urisdiction. Derek Foy placed this on the agenda. Derek said he sees this as al engthyconversation, if this is improper, Tom or. John please correct me iflam wrong. Derek said he sees Mr. Krasienko online as a courtesy to him, Mayor Flynt interjected and  8    said change the agenda. Derek Foy motioned under new business to move item #21 Discuss Republic Services proposal for 2021 Renewal Contract and Price Freeze. Above number 1. Thearon Hooks seconded the motion.  Vote:  Mayor Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Ves  Derek began by saying he sent out a Discussion Guide, it looks like Council is going to be voting to expand our water system outside the Town Limits he sees a lot of positives to that not only to our water system, but he has some questions that he would like Council to discuss. At this point Derek went to his discussion guide. To save time and typing IV will attach the discussion guide to these minutes  but record the answers here with the corresponding number of his questions.  1. The Mayor answered, It willl be the same situation as it is now with somebody that livesi in Guilford County. Mayor Flynt said he spoke with Courtney Driver, Utilities Director of Winston Salem this afternoon, she said anything we: serve from the Chlorination Station North, we can serve. anybody we want to. The Town of Stokesdale Water Specifications states that anybodyi including developers that want to hook on/extend our water lines, they pay the entire cost. They pay the development fees when the individual lots are: sold. They warranty thei installation and all materials for 1 (one) year. Then it is just like a road that is dediçated to the State, it becomes the property of the Town of Stokesdale. Mayor Flynt then asked' Tom Medlin if he had anything to add. Tom Medlin in at few short words, basically said he wasn'tsure if wel had some type ofi formal written document that confirmed our acceptance oft the water lines once they were ready for dedication to the Town. Tom Medlin said he just wasn't sure what the procedures were. Town Clerk Alisa Houk said the Town does have procedures in place. She has a checklist that is marked each time a new subdivision begins to be built. There are certain forms that are required by the Town and the State at different stages of the development from the time the Site is evaluated and site approval tot the Application to the Town of Stokesdale for water lines through Final Approval from NCDENR to begin to build the houses. When the water line warrantyi is about to hiti the one year mark we send Yates Construction to do a final inspection to make sure everything meets our Specifications and is running gsmoothly. The developeri then signs a Certification  form to turn the water lines over to the Town.  3.  Discuss and possible vote to ask Town Attorney Tom Medlin to review March 12, 2020 Closed Session  meeting minutes for release to the public.  Councilman Jimmy Landreth made a Motion to request the Town Attorney to review the minutes to determine if they meet all requirements to be released to the public and if so release the March 12, 2020  closed session minutes. Councilman Derek Foy seconded the motion.  Vote:  Mayor Flynt Thearon Hooks Jim Rigsbee  Yes Ves Yes  Derek Foy Jimmy Landreth  Yes Yes  4.  Discuss Spectrum Phone/Internet at Town Hall.  9    Councilman Foy made a Motion that Town Clerk Alisa Houck, Kim Thacker, Councilman Landreth and himself to hold a meeting with Spectrum to negotiate thel length oft the contract and rate currently being paid and  bring back to Council for a final vote. Mayor Pro Tem Hooks seconded the motion.  Vote:  Mayor Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Ves  5.  Discuss the recording oft the minutes and set a deadline for the minutes to be caught up.  Councilman Foy asked the Town Clerk to specify thei minutes that need to be caught up. The Clerk estimated a dozen sets ofr minutes to be done. Councilman Foy recommended thel budget minutes be done as soon as possible. The Clerk explained the difficulty in getting these minutes done in a timely manner. Councilmen Foy and Rigsbee asked what help was needed to get these caught up. She stated that tol have days without  interruption would be extremely! helpful.  X.  Citizen's Comments from the Floor. You will be called ini the order your call came into the queue. Mark Nadel, 8211 Wendy Gayle Dr., Stokesdale, NÇ - expressed concern about procedures for the Council meetings and negative comments made by Mayor and Council. He expressed concern with the Mayor meeting Mayor Flynt stated that he was open to suggestions to have Councimembers meet with developers, staff from  Please be brief so everyone has a chance to make their comments.  outside his authority.  Winston-Salem, etc when we need to discuss matters or address complaints.  XI. Closing Comments from Council  Mayor Pro Tem Hooks wished everyone a Merry Christmas.  Councilman Foy appreciated the open discussion tonight, wished everyone a Merry Christmas and thanked  those that helped with the Christmas parade as he heard a lot of good feedback.  Councilman Landreth wished everyone a Merry Christmas. and the up coming blood drive on December 22.  Councilman Rigsbee reminded everyone of the upcoming event at Stokesdale Elementary School on Saturday  XII. Announcements:  1) Stokesdale Christmas- Cruise-In will be December 12, 2020 from 5pm to 8pm 2) Planning Board does not have any cases currently for December.  X.  Adjournment  10    Mayor Flynt made al Motion to adjourn the meeting. Mayor Pro Tem Hooks seconded the motion.  Mayor Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Ves  Being no further business to come before Council, the meeting was adjourned at 10:21 pm.  Approved:  Michael E. Crawford, Mayor ati the time of signing  ATTEST:  Dale F. Martin, Town Clerk at thei time of signing  11    TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325. ANGEL PARDUE ROAD STOKESDALE, NC: 27357 December 13, 2020 AT 7PM VIA ZOOM  Attendance: Mayor John Flynt, Mayor Pro Tem Thearon Hooks, Councilman Jimmy Landreth, Councilman Derek Foy, Councilman Jim Rigsbee, Town Attorney Tom Medlin,  Town Clerk Alisa Houk  I.  Call to Order  Mayor John Flynt called the meeting to order and established a quorum by calling the roll with  each member noting their attendance.  II.  Review and Adopt the Agenda  Mayor Flynt noted the public hearing cases explained the mandate by the Governor ini regard to Covid aj public hearing was heard on' Thursday, Decembe10, 2020 and to allow time for public comments, the issues were continued to tonight. No agenda items can be added therefore no  motion and vote is necessary.  III.  Citizen's Comments from the Floor (3-minute Limit per Speaker)  Mr. Bill Greco, Land Solutions Inc., addressed Council in regard to ai matter on Notees Lane and information that was sent to Council. He requested that a decision be made. Mayor Flynt informed Mr. Greco that this matter is not on the agenda and therefore a discussion and decision is not allowed. It will need to be addressed at the January Council meeting.  Public Hearings: 1.  Public Hearing: Rezoning Case #20-10-STPL-07030: 7721 NC Highway 68N CU- HB to CZ-HB. Oliver Bass presented the case Thursday night during the regular Town Council meeting. Mayor Flynt opened the floor to citizens that wanted to speak for the case, and those who wanted to speak against. Council will leave this Hearing open for email and phone message citizen's comments until Sunday, December 13, 2020 at 7PM. Town Attorney Tom Medlin asked ift the Clerk has received public comments. It was noted that Mr. Medlin noted al letter from Mr. Greco, dated 12-11-2020 and addressed to all Council Mayor Flynt referred to the letter whereby a comment was made by him that this was not a permitted use: ini the Highway Business district. He clarified his comments that warehouse self-  comments were submitted by Mr. Greco.  Members. Each Council member acknowledged receipt oft the letter.    storage use is permitted in Light Industrial and Heavy Industrial and with design standards in Highway Business and local business. His point is that they have design standards in Highway Business and noted the significant restrictions. He added that this rezoning is for a very different Mayor Flynt noted that this use: is restricted to tracts of five acres and expressed concern that this tract is 6.09 acres and what will happen on1 the remaining 1.9 acres. He noted that this property is ini the' Town's scenic corridor and noted the building requirements used in that corridor. He noted that the: zoning is conditional use already and in his opinion the developeri is adding a use that is inconsistent with the original rezoning and plans for this site. For those reasons, Mayor Flynt Councilman Foy stated that at' Thursday's1 meeting, Mr. Greco stated that he is aware oft the requirements oft the Town's scenic corridor. Mayor Flynt agreed that the developer has agreed to follow those but felt he is changing the character oft the site. Council Foy pointed out that any Council then discussed the safety concerns along Hwy. 68, citing the narrow: road and the Town Attorney Tom Medlin pointed out that there is no site plan being considered and reminded Council that this is ai rezoning request and that the uses pointed out may or may not occur here. Councilman Foy made a Motion to approve the rezoning Case # 20-10-STPL-07030: property located at' 7221 NC Highway 68N, from CU-HB to CZ-HB, to include Warehouse (self-storage) use. The Warehouse (self-storage) is a permitted use in the HB zoning district subject to meeting  type ofuse and it would be inappropriate to do sO.  stated that he was in opposition to this rezoning request.  change in zoning changes the use on a site.  number oft traffic accidents that have occurred there.  Council must decide ifthis use would be appropriate or not.  developmental standards. Councilman Landreth seconded the motion.  Mayor Flynt Thearon Hooks Jim Rigsbee Motion carried 3-2 vote.  No No Ves  Derek Foy Jimmy Landreth Yes  Yes  2.  Public Hearing: Rezoning Case # 20-10-STPL-07100 8228 ZZ Coldwater Road, AG tol RS-40. Oliver Bass presented the case Thursday night during the regular Town Council meeting. Mayor Flynt opened the floor to citizens that wanted to speak for the case, and those who wanted to speak against the matter. Council will leave this Hearing open for email and phone messages and citizen comments until Sunday, December 13,  2020 at 7PM.  Town Attorney Medlin asked if any emails, phone calls or other communication was received in regard to this case. Town Clerk Alisa Houk stated that no comments were received.    Mayor Flynt made a Motion to approve the rezoning Case #: 201OSIPL07008227 ZZ property located on Coldwater Road from AG to RS-40. Mayor Pro Tem Hooks seconded the  motion.  Mayor Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth Yes  Yes  Motion carried.  X. Citizen's Comments from the Floor. None presented. XI. Closing Comments from Council. None presented. XII. Announcements: None presented.  X. Adjournment seconded the motion. Mayor Flynt Thearon Hooks Jim Rigsbee  Mayor Flynt made a Motion to adjourn the meeting at' 7:26. PM. Mayor Pro Tem Hooks  Yes Yes Yes  Derek Foy Jimmy Landreth Ves  Yes  Motion carried.  Being no further business to come before Council, the meeting was adjourned at 7:26) PM.  Approved:  Michael E. Crawiord, Mayor at the time of signing  ATTEST:  Dale F. Martin, Town Clerk at the time of signing    MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC: 27357 FEBRUARY 09, 2023 AT 7:00 PM  Member's present were: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones, and Jim Rigsbee; Town Attorney Charles Winfree; Finance and Budget Officer Kim Thacker, Town Clerk Dale Martin and Deputy Town Clerk Robbie Wagoner  and Justin Snyder, Guilford County Planner.  1.  Call to Order, Pledge of Allegiance, and Invocation.  Mayor Mike Crawford called the meeting to order and led the Pledge of Allegiance. Councilman  Tim Jones delivered the invocation.  2.  Review and Adopt the Agenda. Mayor Pro' Tem Derek Foy added: Removed # 18 Councilman Jones added:  #10A - Consideration of an Ordinance to amend the Speed Limit on Athens Drive  #18A - Discussion on increase in plan review fees and inspection fees #18B- Discussion on the protection of water meter vaults near driveways  Mayor Pro Tem Foy made a Motion to adopt the agenda as amended: Councilman Jones seconded  the motion. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried. 3.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Review and Adopt the Minutes: May 5, 2022 Special Called Budget Workshop; October 13, 2022. (delayed to later in the mtg. but failed to act on it in January),  January 12, 2023 Closed Session Minutes  May 5 Special Called Budget Workshop  Mayor Crawford made a Motion to approve the May 5, 2022 Special Called Budget Workshop  Minutes as presented. Mayor Pro Tem Foy seconded the motion.  1    Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  October 13. 2022 Closed Session Minutes  Mayor Crawford made a Motion to approve the October 13, 2022 Closed Session Minutes as  presented. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  January 12, 2023 Closed Session Minutes  Mayor Crawford made a Motion to approve the January 12, 2023 Closed Session Minutes as  presented. Councilman Landreth seconded the: motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried. 4.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Public Safety Reports: a) Stokesdale Fire Department  Fire ChiefTodd Gauldin gave the Fire Department's report for. January.  b) Guilford County Sheriff's Office  Master Corporal Swaringen gave the Guilford County SheriffDepartment's: report.  5.  Administrative Reports: a) Administrative Report:  Town Clerk Dale Martin presented the Administrative Report for. January.  b) Planning Board:  2    Justin Snyder, Guilford County Planner introduced himself and presented the Planning Board  Report.  c) Events Committee:  None presented.  d) Property Committee:  Purchase a replacement relrigerator/freerer for kitchen at' Town Hall  Councilman Landreth announced that thei refrigerator at Town Hall isi ini need ofr repairorreplacing. Councilman Jones made a Motion authorizing Property Committee to spend up to $450 to repair existing refrigerator or $900 to purchase a new refrigerator, if necessary. Councilman Landreth  seconded the motion, Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Discussion on leak in men's restroom  Councilman Landreth explained a leak at the urinal in the men's restroom.  Councilman Jones made a Motion authorizing the Property Committee to spend up to $4001 to  repair the leak. Mayor Crawford seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  e) Town Park Improvement Committee:  Mr. Tee Stephenson, Chair of the Town Park Improvement Committee presented the monthly report on proposed improvements to the park and announçed the deadline for submitting bids for the basketball and pickleball court and the playground Feb. 10th and the deadline for RFQ's for  engineering ofthe Amphitheater is March 2nd.  6.  Financial Reports:  a) Finance/Budget Officer: Kimberly Thacker  3    Kim Thacker, Budget and Finance Officer presented the financial report for the General Fund and  the Water Fund. 7.  Citizen's Comments from the Floor (3-Minute Limit per Speaker).  None presented. PUBLIC: HEARINGS:  8.  Rezoning Case # 22-12-PLBD-0031, 7577 Happy Hill Road, Kernersville, NC = Property is located on the west side of Happy Hill Road (SR 2032), approximately 1,740 feet north ofthe Monty Drivei intersection, Guilford County Tax Parcel 164961. This is a request to rezone the subject property, which contains 10.158 acres and is located within the town limitsofStokesdale despiteits] Kernersville address, from AG, Agricultural, to RS-40, Single-Family Residential. The applicants upon any major development of the property intend to connect to Stokesdale's water system. Mayor Crawford introduced the rezoning case and deferred to Justin Snyder, Guilford County Mr. Snyder identified the property at 7577 Happy Hill Road, Kernersville, NC, Guilford County Tax Parcel 164961 and the request to rezone from AG, Agricultural to RS-40 Residential. He highlighted the zoning districts description and the character and history oft the area. Mr. Snyder presented the infrastructure and community facilities inj place and an environmental assessment of the site. Mr. Snyder noted that Staffrecommends approval oft this rezoning request which is consistent with the Stokesdale Future Land Usel Plan and is reasonable and ini the public interest because it is adjacent to residential uses ini the area and will provide low-density housing opportunities for the citizens and the development will be served by the Stokesdale Municipal  Planner to give the Staff Report.  Water System.  Mayor Crawford then declared the public hearing open.  Ink Favor:  Greg Garrett, RS Park Homes = PO Box 5987, High Point, NC-i identified himselfa as the developer of this site. He presented the history of aj previous rezoning request that was withdrawn. Hei noted that acquisition ofthis site as al better access into the development in which an majority oft the lots fall within Forsyth County and which has already been approved. He noted the approval ofthis request would allow for six more. homes, bringing thet total for the development to 101 homes. Hei noted that the developer plans to extend public water to the property by way ofl Happy Hill Road. He introduced Mr. Norris Clayton as the Engineer for the project. Hej pointed out that the request is consistent with the Stokesdale Land Usel Plan and  requested ai favorable vote by Council.  4    Council, Staff and Developer discussed the history oft the previous case involving a Duke Energy  access, In Opposition:  Shanea Carroll, 7581 Happy Hill Road, Kernersville, NC - lives adjacent to the property and expressed concerns with the traffic. safety issues with the entrance located at the top ofthe hill Darrell Watkins, 7575 Happy Hill Road, Kernersville, NC -1 has lived here all ofhis life and pointed out that the access road will encroach onto! his property affecting all the utilities located in this area. He asked Council to come. look at the site and think about the effect on the area. He spoke oft the rock in this area and that has always been there and asked who would be responsible Council and the. Attorney discussed allowing more time to ensure that everyone is heard. Councilman Jones: made a Motion to allow speakers both for and against 10 minutes to speak and asked that they not be redundant with their comments. Councilman Landreth seconded the  and recommended at traffic analysis be conducted.  for the damage caused by the blasting that will have to be done.  motion. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Mr. Norris Clayton, Engineer with Hugh Creed, noted that the right-of-way should be Dwayne Dalton, (no address given) spoke on behalfoft the wildlife in the area and asked that it Gerard Carter, 7565Happy Hill Road, Kernersville, NC - expressed concerns with the location of the access road and suggested they use the access the Developer says he already has and not this location asi it is in al blind spot and will be a safety issue. Reminded Council that this Albert Schneyer, 7544 Happy Hill Road, Kernersville, NC reminded Council all the traffic will access this development by Happy Hill Road and asked who would put in a turn lane and stoplight here. He: noted other traffic concerns on Happy Hill Road and Hwy. 158 that already exists. He expressed concern also for eliminating wildlife and agricultural uses and open spaces. Reece Curry,8756 Van Hoy Road, Kernersville, NC - asked ifthisi is to rezone the entrance  sufficient for the 8 inch water line. not be developed but left for the wildlife.  is for 101 homes and not the 7 proposed on this site.  onl Happy Hill Road or does it include Bentridge Forest also?  5    Mayor Pro Tem Foy stated that this request is to rezone approximately 10 acres on Happy Hill Road and that to the best ofhis knowledge the land adjacent to Mr. Curry's property and lies  within Forsyth County has already been approved by Forsyth County.  Rebuttal:  Greg Garrett, corrected his comments from before based on emails from Mr. Oliver Bass and Mr. Tom Medlin that stated that we did not have to: rezone property ift there were not going to be any houses built on that property. He then explained the topography and environmental issues with this other access making it ai more expensive option. He added that NCDOT will conduct a traffic analysis and any turn lanes or stoplights would fall under its jurisdiction and be required if deemed necessary. He then noted that he was well aware oft the rock in the area and would take Margaret King, 7582 Happy Hill Road, Kernersville, NC- spoke of the rock present when building her house on Happy Hill Road and expressed a concern that the developer not be aware Adam Meylor, 7587 Happy Hill Road, Kernersville, NC - stated that his property adjoins this site and spoke of the numerous holes hel had to dig for his perk test when building his home. He Mr. Garrett readdressed the rock issues and stated that the testing that has been conducted will Council and Mr. Snyder discussed the connection to the Town's water system. It was noted that there is no condition that they be connected through this rezoning as this is a straight rezoning Mayor Pro Tem Foy then presented maps and documents from Forsyth County that illustrates the road would encroach on the property to the south and north ofthis access to the development. He questioned whether or not there is sufficient right-of-way here to construct the street. Mr. Clayton stated that there is a 57-foot easement, and they would have to work within the  all precautions necessary toj protect structures in the area.  ofhow much: rock is in this area.  attested to the amount ofr rock in the area.  strategically dictate where the road will be constructed.  request.  easement.  Council expressed concern with easement that this access could encroach onto private property. Mr. Clayton reminded Council that this is ai rezoning request and what is the best use ofthe property. He noted that the request would have to go through a subdivision approval process Darrell Watkins, adjacent resident toi the south, stated that he measured today and if this roadway Several Councilmembers stated that they were very familiar with the area as they have ridden  where these concerns would be addressed. takes up 70 feet, then: it will take his driveway.  through this area all their lives and expressed concerns with this access.  6    Mr. Snyder spoke oft the rezoning request and explained that Council will need to determine whether or not they are comfortable with the RS-40 zoning oft this site ori isi it to remain agricultural. The alternate questions are all great questions; however, they can't be answered at Mayor Pro Tem Foy then asked about the water main shown through lot 33.Mr. Garrett explained that the project has been approved by Forsyth County in two sections. He asked Staff to present the special use map that has been approved to show that the sections have been segregated sO that the traffic for all 94 homes could not come out on Happy Hill Road. He noted that they are Council asked questions about the stream crossing and the location oft the water line. Mr. Clayton pointed out the layout oft the waterline. It was noted that there is noi requirement that they connect to the Town's water. Mr. Garrett stated that they have publicly said they would connect to the Town of Stokesdale's water system. Mr. Clayton added that the approved plans indicate they  this stage in the process.  obligated to follow this map.  connect to the Town's water system. Mayor Crawford declared Public Hearing closed.  Councilman Jones made a Motion to deny Zoning Case # 22-12-PLBD-0031 for property located at 7577 Happy Hill Road, Kernersville, NC. Mayor Pro Tem Foy seconded the motion.  Mayor Crawford stated his support for property owner rights. Council at the March 9, 2023 Regular Council meeting:  Verbatim transcript of Councilman Jones comments inserted here at the direction of "Councilman Jones said yes. Mr. Mayor, Ihave got several points I'm going to make here and it's going to take a while. Iwill try to be as brief as possible. Iobserved this previous Council rezone the property offofCold Water Road and this was the first time that the Town of Stokesdale water had been extended. back over into Forsyth County, we buy our waterfrom Forsyth County. Iobserved that Mayor John Flynt at the time provided a letter to Forsyth County promising water to that particular developer and at that time, he hadi no vote ofCouncil to sign such a letter. Council. subsequently made ai vote, Idon' ' know how long it was after that letter was. signed, but subsequently Council voted toj provide water on Cold Water. I bring this up because ofsome technical points, the way our water system operates, the way our administrative process operates, the Cold Water project, there was noi plan review sO no Stokesdale, no Engineer looking at the plan on behalfofthe Town of Stokesdale, reviewed that plan and there were no inspections were done on that Cold Water. Road water main extension over to. Forsyth County. That gets us to Happy Hill. There was a subsequent vote by the previous Council regarding, agreeing to provide, to allow RS. Parker Homes to connect to our Town of Stokesdale water system. Where Ihave, Ihave several different issues pertaining to fhis, like my good.friend Mr. Landreth pointed out, ifit was just ai rezoning case about. seven lots offofHappy Hill Road it would be a lot more, simple. As the applicant pointed out, there are multiple jurisdictions involved. here and that is unfortunate but that doesn' t mean that Iam an automatic yes vote on  7    anything going across the county line. The Town ofStokesdale currently has a cap of 300,000 gallons per day to buy water from. Forsyth County. We' 're negotiating to raise that cap andI think that will be done relatively. soon. But, Ias a Councilmember, at the moment have to consider that it is still capped at. 300,000 gallons a day. There' 's a, usage that is going back over to Forsyth County and Idon' 't know what that will, once that is completely built out here what's proposed, Idon' 't know what that usage will be and. I'm concerned about that. Just like Mr. Landreth, Igrew up in this area and. Ihave been up and down. Happy. Hill Road countless times. I'm not sure. Icould brag about riding my bicycle up and down that road but I've been up and down that road on tractors and Ihave picked up rocks offt the farms on Happy. Hill Road. Ihave that merit badge. Iam well aware ofthe rock over there. God made that corner oft the Towna little rougher than He did the rest ofStokesdale andi the applicant can' 'ti help that and those that are opposed to this rezoning can ' help that. That' 'sj just aj fact. It is rocky over there especially along the ridges and Pearman Quarry Road. The rock quarry is right around the road, excuse me, right around the corner on. Pearman Quarry. Road. Ihave concerns that we will have a difficult time, getting Town ofStokesdale water lines installed there. Idon'tl like the idea ofcross- country water lines without interfacing with the Town ofStokesdale Engineer. We have noi memo ofunderstanding or interlocal agreement with. Forsyth County, Oak. Ridge or anybody else here involved regarding the administration ofour water, system in Forsyth County into this development and that concerns me. We would need to be able to collect a plan review fee, and an inspections fee and then we. need toj provide those services for this development and until the Town ofStokesdale is satisfied Iwouldn'tv want to, see the plat recorded and any lots sold over in Forsyth County. Right now we don' 't have sO much as one contact in Forsyth County that we are discussing these procedurals issues with. Again ifit was just about seven lots, Icouldn'treally see much ofa problem with that but I don't like the little bottleneck. Isee going into this property, fifly sevenj foot is not much. Just like myJ friend. Mr. Landreth, Ig generally votej for rezonings, I think property rights are aj fundamental, freedom that we have ini this country and. I am always very careful how Iconsider voting on ai rezoning case as a. Planning Board member and a Council member. And in this case, Ihave done a lot ofpondering and Ihave examined. this several different times over a periodo oft time. Ihave talked to various people. At the endofthe day, Ihave elected to use myjudgement and common sense can' 'ti be defined. But this project, everything I can see, goes against my common sense and; goes against myJ judgement and I'm not Mayor Pro Tem Foy agreed with the safety concerns brought up tonight. He also supports property rights and has aj problem with this easement encroaching on other people's property. He expressed concern with the water connection that there is no binding document in this situation. Councilman Rigsbee agreed with previous comments in: regard to the encroachment on the adjoining properties. He expressed concern with the unknown and the impact it will have on the area. Ifapproved, this is out ofour hands. He felt this project does not fit the land here and is Town Attorney Chuck Winfree reminded Council this is a straight rezoning and that the developer could reconfigure the projects ifthey desired. This plan presented is not binding.  voting, for it and that 's why Imade the motion.' ?  He: stated that this is a big deal and that he is not in favor oft this request.  inconsistent with what is out there now.  8    Councilman Landreth also expressed concern with this project. He also supports property rights Mr. Winfree reminded Council that the motion must include a consistency statement with their Councilman Jones Amended his motion to include that this request is not consistent with the area and the topography of the land and is inconsistent with good planning despite the Staff's  and the right to sell their property ifthey sO desire. findings of fact regarding this request.  recommendation to approval, they have not considered all these factors.  Mayor Pro Tem Foy agreed to the amendment.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried. County.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman. Jones  Aye  Mayor Pro Tem Foy then referenced his earlier comments regarding the approval by Forsyth Mayor Pro Tem Foy made a Motion for the Town Clerk to draft ai resolution and obtain Mayor Crawford's: signature in reference to the Forsyth County approved site plan F1623 stating that the Town of Stokesdale's governing board respectfully objects to Forsyth County's decision to remove the internal road connection between Lakeside Manor Drive and Bentridge Forest Drive that was originally approved with rezoning case. F-1597. The resolution to include verbiage stating that the request to add back an internal road connection aligns with the requirement in the written conditions ofZoning Casel F-1623 pursuant to NCGS 160D-703 and that the developer has signed off to agree to these conditions, and that removing the internal connection resulted in Stokesdale Municipal water lines going through three (3) lots back yards and removes the  practical connectivity desired in new: subdivisions. Mayor Crawford seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye No Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Mayor Crawford recessed the meeting at 9:21 pm and reconvened the meeting at 9:36 pm.  OLD BUSINESS: 9.  Adoption of Internal Controls and Separation of Duties Policy, (Continued from  January 12, 2023)  9    Councilman. Jones made al Motion to approve thel Internal Controls and Separation ofDuties Policy as presented and noted Revised February 9,2023. Mayor Pro Tem Foy seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried,  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  10. Discussion on Town ofStokesdale's IT Contract. (Continued from January 12, 2023)  Councilman Rigsbee presented two quotes:  1. Total Computer Solution (TCS)at $677.84 per month andi no extra cost fors service calls  as bill under the current contract, 2-year contract. 2. GeekBox IT at $667.19 per month  Mr. Thacker stated that al budget amendment would be required.  Mayor Pro Tem Foy made a Motion to enter into a 1-year contract with' Total Computer Solutions (TCS) for $677.84 per month, contract to be effective 4-1-2023 and that a budget amendment be  placed on the March gth agenda. Councilman Rigsbee seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  10A. Consideration of a Concurring Ordinance to amendment the Speed Limit on Athens Mayor Pro Tem Foy made a Motion to approve the following Ordinance amending the speed limit  Drive.  on Athens Drive to 25 mph. Councilman Landreth seconded motion.  ORDINANCE NO. 0-2023-03 ON ATHENS DRIVE  AN ORDINANCE TOI REGULATE THE SPEED LIMIT  WITHIN THE' TOWN OF STOKESDALE  WHEREAS, the municipality ofthe' Town ofStokesdale became al body corporate and politic effective November 9, 1989 as provided by Chapter 488 Senate Bill 663 and as amended by Chapter 956 Senate Bill 1384 Session Laws of 1989 oft the General Assembly of  North Carolina; and  10    WHEREAS, by General Statute (G.S.20-141 (b)(1)) the statutory speed limit within the incorporated areas ofar municipality is 35: miles per hour until and/or unless changed and/or modified by duly enacted ordinances of said municipality and after adoption by the State ofNorth Carolina Department ofTransportation of concurring ordinances and upon the erection of signs giving notice oft the established and authorized speed limits. NOW,THEREFORE, BEI IT ORDAINED by the Town Council of the Town of Stokesdale as Section 1. The posted speed limit on Athens Drive (SR 2101) between aj point 0.03 miles  follows:  south west of SR: 5007 and SR 2102 (Angel Pardue Road) in Stokesdale is  therewith set and established as 25: miles per hour.  Section 2. This ordinance is adopted on the basis of engineering and traffic investigations  that iti is unsafe and therefore it shall be unlawful to exceed the speed limits established in this ordinance on the designated roads and/or highway as set forth  in Section 1 preceding.  Section 3. This ordinance is adopted pursuant to the authority granted by G.S. 20-141 (f). Section 4. This ordinance becomes effective upon the adoption by the State ofNorth  Carolina Department of Transportation ofConcurring State Ordinance Number 1083310 and the erection of signs giving proper: notice of the said established and  authorized speed limit.  Section 5. The enforcement oft this ordinance shall be in accordance with the provisions of Section 6. This ordinance shall remain in effect until modified, amended and/or rescinded in  G.S. 20-169, G.S. 20-176, and G.S. 20-183.  due lawful course by the Town Council oft the Town of Stokesdale.  The gth day ofFebruary, 2023. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried. NEW BUSINESS:  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  11. Discussion on Vendor to maintain Soccer Fields at Town Park.  No action taken at the present time. Representatives of the. Property Committee will reach out to the' Town's current vendor and discuss maintenance issues and possible solutions.  11    12. Discussion and Approval of dates for Budget Workshops for FY23/24 budget. Mrs. Thacker proposed the following dates for Council's Budget Workshops:  March 2, 2023 April 6, 2023 May 4, 2023  Mayor Crawford made a Motion to schedule the Budget Workshops as proposed on March 2,  April 6 and May 4 at' 7 pm. Councilman Jones seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  13. Consideration of a Request for Proposal (RFP) for Audit Firms for FY 2022-2023 Mrs. Thacker referenced the Request for Proposals included in the agenda packet and sent out to Council by email. It was noted that Rouse, Rouse, Rouse and Gardner, LLP has performed the Town's audit for ai number ofy years and that it is good practice for the Town to change auditors Councilman Jones made a Motion to approve the Request for Proposal and to send to the amended list of auditors as presented by the Finance Officer. Councilman Landreth seconded the  Financial Records.  and should be removed from the list.  motion. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  14. Consideration of Appointment/Reappointment to the Planning Board. (2-year term Councilman Jones made a Motion to appointment Michael Threatt to the Planning Board fora2  toe expire on 01/01/2025)  year term ending 01/01/2025. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Counciman Jones  Aye  12    15. Adoption of] Final Version of Stokesdale Planning Board Rules & Procedures. Town Clerk stated that this is to clean up the document revised by Council at various times ini the Councilman Landreth made a Motion to approve the Stokesdale Planning Board Rules and Procedures as presented February 9, 2023. Councilman Jones seconded the motion.  past.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman, Jones  Aye  16. Discussion and Approval of Interlocal Agreement: Guilford County Contract No. 90004963, American Rescue Plan Act of 2021, Coronavirus State and Local Fiscal Recovery Funds Agreement between Guilford County and Town of Stokesdale. Mayor Pro Tem Foy introduced the item as part ofthe Guilford County ARPA grant and which Mayor Crawford made a Motion to approve the Interlocal Agreement: Guilford County Contract No. 90004963, American Rescue Plan Act of2 2021, Coronavirus State and Local Fiscal Recover Funds Agreement with Guilford County and Town of Stokesdale as presented. Councilman Councilman Jones requested an Amendment to authorize the Mayor and Finance Officer Mrs.  has been reviewed by the Town Attorney Mr. Winfree.  Rigsbee seconded the motion. Thacker to sign the document. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Counciiman Jones  Aye  17. - Consideration of: a Job Description of part-time Administrative Assistant Position. Itv was suggested that a skills test be administered, aj probationary period bei implemented and that Mayor Crawford made a Motion to approve the Administrative Assistant Job description as  reference checks be conducted.  presented. Councilman Jones seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  13    Motion carried.  18. Consideration of a Proposal for Engineering Services for Plan Review and  Intermittent Inspection with Hazen and Sawyer.  Removed from the agenda.  18A: Discussion on increase in plan review fees and inspection fees  Council discussed increasing the Town's s plan review fees and an inspection fee to offset the fees paid to the Town Engineer to review and inspect plans for the extension of water lines. Councilman Jones made a Motion toi increase the Plan Review fee to $1500 per review and to implement a $1 per. linear foot inspection fee. Mayor Pro Tem Foy seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro' Tem Foy Aye Councilman Jones  Aye  Councilman Jones made a Motion that the plan review fee and the inspection fee become  affective 2-9-2023. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  18B. Discussion on the protection of water meter vaults near driveways. Councilman Jones noted an issue where a property owner has widened their driveway and installed ai new culvert, and it appears the water meter is now closer to the driveway. Council Councilman Jones made a Motion that Staff draft a letter to the property owner advising them of the situation and their responsibility for the repairs should the water meter be damaged. The letter is tol be sent by certified: mail. Mayor Crawford seconded the motion.  discussed the issue and the responsibility should the meter be damaged.  Mayor Crawford Councilman Landreth Councilman Rigsbee  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  14    Motion carried. 19. Council Comments.  Mayor Pro Tem Foy revisited thei issue ofnoi representation for Stokesdale on the Guilford County School Board. Several Councilmembers were interested in possibly adopting ar resolution or other  measures tol help the situation.  Mayor Crawford thanked everyone for attending the meeting.  Councilman Jones also expressed concern with the situation with the school board. He thanked  everyone for attending the meeting.  Councilman Landreth also thanked those in attendance.  Mayor Crawford thanked everyone for coming out and announced a: fundraiser for First Christian  Church,  20. Closed Session in accordance with $ 143-318.11. Closed sessions.  (a) Permitted Purposes. Itist thej policy oft this State that closed sessions shalll bel held only wheni required to permit aj public body to act in the public interest as permitted in this section. A public body may hold a (3). To consult with: an attorney employed or retainedbyt thej public body in order toj preserve thes attorney- client privilege between the attorney and thej public body, which privilege isl hereby acknowledged. 6)To consider the qualifications, competence, performance, character, fitness, conditions ofa appointment, or conditions ofi initial employment of an individual public officer or employee or prospective public officer or employee; or tohear ori investigate. ac complaint, charge, or grievance by or against ani individualj public officer or employee. General personnel policy issues may not! be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal ofa member ofthe public body or another body andi may not consider orf fillav vacancy amongi its owni membership except in an open meeting. Final action making an appointment or discharge or removal by aj public body having final authority fort the appointment or discharge, or removal shall be takeni in an open meeting. Mayor Crawford made al Motion to enter into closed session at 11:07 pm. Councilman Jones  closed session and exclude thej public only when a closed session is required.  seconded the motion. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Council reconvened in Open Session at 11:40 pm.  21. Adjournment.  15    Mayor Crawford made a Motion to adjourn the meeting. Councilman Jones seconded the  motion. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Being no further business to come before Council, the meeting was adjourned at 11:40 pm.  ANNOUNCEMENTS:  The Town of Stokesdale Town Planning Board will hold a meeting on February 21, 2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel- The' Town ofStokesdale Town Council willl hold a regular meeting on March 09,2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel-Pardue  Pardue Road, Stokesdale, NC27357.  Road, Stokesdale, NC 27357.  Approved:  Michael E. Crawford, Mayor  ATTEST:  Dale F. Martin, Town Clerk  16    MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC 27357 MARCH 09, 2023 AT 7:00 PM  Member's] present were: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy. Landreth, Tim Jones, and Jim Rigsbee (arrived at 7:13 PM); Town Attorney Charles Winfree; Finance and Budget Officer Kim Thacker, Town Clerk Dale Martin and Deputy Town  Clerk Robbie Wagoner.  1.  Call to Order, Pledge of Allegiance, and Invocation  Mayor Mike Crawford called the meeting to order and led the Pledge of Allegiance. Councilman  Jones delivered the invocation.  2.  Review and Adopt the. Agenda  Mayor Crawford requested that item #101 be removed - First Amendment to Ancillary  intergovermmental Water Services Agreement.  Mayor Crawford requested that item #12A be added: Administrative Assistant StaffPosition. Councilman Jones requested that item 12B be added: Discussion on the deannexation in Councilman Landreth made a Motion to adopt the agenda as amended. Mayor Pro Tem Derek  Summerfield.  Foy seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Not present  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Motion carried. 3.  Review and Adopt the Minutes: March 10, 2022 Regular Council Meeting; June 9, 2022 Closed Session; June 9, 2022 Regular Council Meeting; October 13,2022 Regular Council Meeting; February 9, 2023 Regular Council Meeting, March 2,  2023 Budget Workshop Meeting March 10, 2022 Regular Council Meeting  Mayor Crawford made a Motion to approve the March 10, 2022 Regular Council Meeting  minutes as presented. Councilman Landreth seconded the motion.  Page 1    Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Not present  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Motion carried.  June 9,2022 Closed Session  Mayor Crawford made a Motion to approve the June 9, 2022 Closed Session minutes as  presented. Councilman Landreth seconded the: motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Not present  Aye.  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Motion carried.  June 9, 2022 Regular Council Meeting  Mayor Crawford made a Motion to approve the. June 9, 2022 Regular Council Meeting minutes  as presented. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Not present  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Motion carried.  October 13, 2022 Regular Council Meeting  Mayor Crawford made al Motion to approve the October 13, 20221 Regular Council Meeting  minutes as presented. Mayor Pro Tem Foy seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Not present  Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Motion carried.  February 9,2 2023 Regular Council Meeting  Mayor Crawford made a Motion to approve the February 9, 2023 Regular Council Meeting Councilman Jones referred to comments he made at the meeting ini regarding to a letter sent to Forsyth County by the former Mayor giving the developer of Coldwater permission to connect to the Town's water system. He asked that the letter be attached to these minutes. Mayor Pro Tem  minutes as presented. Mayor Pro Tem Foy seconded the motion.  Page 2    Foy added that the Council did ratify that action. Town Clerk Dale Martin asked for direction in the event that the letter is not located. Discussion was held in regard to the letter whether or not it can be found. Councilman Jones then asked that a verbatim transcript ofhis comments at the  February 9, 2023 meeting be inserted in the minutes. Mayor Crawford withdrew his motion,  Councilman Jim Risgbee arrived at the meeting at 7:13 PM.  Councilman Jones made a Motion to continue approval ofthel February 9, 2023 minutes and that av verbatim transcript ofhis comments be inserted: in the minutes. Mayor Pro Tem Foy seconded  the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye  Aye  Mayor Pro Tem Foy Aye 23 Councilman Jones  Aye  March 2, 2023 Budget Workshop Meeting  Mayor Crawford made a Motion to approve the March 2, 2023 Budget Workshop Meeting  minutes as presented. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried. 4.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Public Safety Reports: a) Stokesdale Firel Department  Fire ChiefTodd Gauldin presented the Stokesdale Firel Department'si report.  b) Guilford County Sheriff's Office  Mayor Crawford read written report submitted by the Guilford County Sheriff's office.  5.  Administrative Reports: a) Administrative Report:  Town Clerk Dale Martin presented the Administrative report.  b) Planning Board:  None presented.  Page 3    c) Events Committee:  None presented.  d) Property Committee:  Mayor Crawford updated Council on the mirror purchased for men's restroom which should be Councilman Jimmy Landreth reported that ai representative from Mr. Appliance checked out the refrigerator and recommended, as a last source before replacing the unit, that it be unplugged and plugged back up to see ifit had frozen up. Mrs. Hunsucker did that andi it appears to be working  hung up shortly.  fine: for the time being.  e) Town Park Improvement Committee:  Mr. Tee Stephenson, Chairman oft the Town Park Improvement Committee reported that bids were requested and received for the basketball and pickle ball courts and the playground. Committee will be reviewing the proposals to submitted to Council for approval.  However, for the amphitheater, bids were: requested but we did not receive any and there will be  further discussion on this later in the meeting.  6.  Financial Reports:  a) Finance/Budget Officer: Kimberly Thacker  Mrs. Kim Thacker presented the finance report for both thé General Fund and Water Fund. Mayor Pro-Tem Foy announced the receipt of a $400,000 grant for the water system from the  Department of Water Infrastructure.  7.  Citizen's Comments from thel Floor (3-Minute Limit per Speaker).  Tyler McGee, 8037 NC Hwy. 69N,Stokesdale. NC stated that he has lived here his whole life. He explained the drainage situation and the need to reroute. water through his property. He discussed it with NCDOT, and they bought in the pipe and installed it. He received a certify letter from the Town advising him that ifs you damage your box, you are responsible for any. : repairs. He stated that he felt he was singled out toi receive this letter since other citizens were not. Mayor Crawford stated that the letter was sent certify only to ensure that he received the letter. The Town is concerned with the meter and simply. wanted to advise you ofyour responsibility. Councilman Jones echoed the Mayor's concern with the vault and the separation between the  sent letter also.  vault and the driveway.  Page 4    Eddie McGee, father ofTyler McGee reminded Council that the State did this work. The water line was. located prior to the work however, the water line was still cut. That was not their fault but the State's. He stated that the driveway was only widened at the road. Priscilla Olinicle, 8100 Pleasant Ridge Romt.Sammerfiel4.NC- thanked Council for their support of Summerfield's deannexation issue. She spoke oft the detrimental effect this could have on the Town of Summerfield and asked for Council's continued support oft this issue. Mark Nadel, 8211 Wendy Gayle Dr., Stokesdale, NC - stated that hel has sent ai request to Council to review the Town's Development Ordinance as itis outdated and expressed his concern that it was not addressed by Council. He spoke oft the development happening int town Councilmembers took note ofMr. Nadel's request. Several members pointed out measures being taken to ensure that Town ordinances are being followed and reviewed in a timely manner. It was noted that ai number of grant projects have time lines and the Town is taking care oft those items first. The review of town regulations may require professional assistance but is on the One Councilmember referenced Mr. Nadel's mass email and that replies by Council could be a violation on the Open Meetings Law and therefore, Council shouldn'treply to emails in this  and the Town's need to stay on1 top ofit.  Town's radar.  manner. OLD BUSINESS 8.  Consideration ofa request to move: funds within the General Administrative  Expense and Payroll Expense Categories.  Mrs. Thacker explained the need toi move money within the following categories.  INCREASE DECREASE Balance  40000 - General Administrative Expense Item #41000 Lawn/Outdoor Maintenance- Item #70400 IT Security & Website Design -  $3,500.00 $17,100.00  Item #40800 Postage-  $1,500.00 $2,000.00  $2,500.00 $10,000.00  80000 - Payroll Expenses Item #80500 Health Insurance- Item #80200 Mileage Reimbursement- Item #80300 Payroll Processing Fees  $1,000.00 $18,700.00  $500.00 $500.00  $700.00 $2,800.00  Page 5    Mayor Pro Tem Foy noted that $17,100 would not be enough for Lawn/Outdoor Maintenance.  Mrs. Thacker corrected the amount to be $43,500.  Mayor Crawford made a Motion to approve moving funds as requested.  Mayor Pro Tem Foy recommended the Amended amount of $43,500 be noted ini the motion. Councilman Jones asked that the document name be referenced int the motion "Requests to Mayor Crawford accepted both amendments. Councilman Jones seconded the motion.  move money within the categories = Thursday,March 9, 2023".  INCREASE DECREASE Balance  40000 - General Administrative Expense Item 41000Lawn/Outdor: Maintenance- Item #70400 IT Security & Website Design -  $3,500.00 $43,500.00  Item #40800 Postage  $1,500.00 $2,000.00  $2,500.00 $10,000.00  80000 - Payroll Expenses Item #80500 Health Insurance- Item #80200 Mileage Reimbursement- Item #80300 Payroll Processing Fees  $1,000.00 $18,700.00  $500.00 $500.00  $700.00 $2,800.00  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried. NEW BUSINESS 9.  Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Opening and Consideration ofProposals for Auditing Services  Mrs. Thacker reported that a request forj proposals was sent to the list of vendors approved at the February meeting and the submittal deadline was March 3rd. She stated that wel have received an email from Gibson & Company that they were unable to submit aj proposal at this time. We have received one proposal from Wade Greene, PLLC and read the company's bio sheet. Council was concerned that we have only one proposal toi review and asked that it be resubmitted  to an extended list of vendors.  Page 6    Mayor Pro Tem Foy made a Motion to resubmit proposals with a submittal deadline of April 7, Councilman Jones seconded the motion and offered an Amendment to send to firms off the NC State Treasurers website, post to the Town's website and any appropriate listserv. Mayor Pro' Tem Foy asked that Council receive the proposals at least 2 days prior to the meeting  2023, and present proposals at the. April 13 meeting.  toallow for their review. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  10. First Amendment to Ancillary Intergovernmental Water Services Agreement  This item was withdrawn from the agenda.  11. Discussion on 5% rate. increase projected by GFL for solid waste and recycling Mayor Pro' Tem Foy referenced al letter received from GFL ini regards to ani increase of 5%in service fee to be affective. July 1,2 2023. He explained that in accordance with the contract with GFL, an increase could be imposed based upon the Consumer Price Index. He commended Councilman Landreth for requesting a cap of 5% during those negotiations and thereforé this increase is capped at 5% instead ofthe 7% CPI rate. He noted the lack ofc complaints the Town has received inj regard to their service. Town Clerk Martin noted that citizens have complained that no bulk pick up is offered which was not a free service by the prior provider either. Mayor Crawford recalled the contract contained a provision that a dumpster be brought in once  services.  ort twice a. year and asked that staff follow up with' GFL on setting a date.  12. Town Park Improvement Projects  Mayor Pro' Tem Foy explained that proposals were received for the playground and basketball and pickleball courts. Committee is currently reviewing these proposals and hope tol have a Mayor Pro Tem Foy expressed his disappointment that no bids were received for the amphitheater. He stated that vendors are booked ori it's costs prohibitive. He stated that others he has talked with did not share his excitement for this project. He stated that the Committee may be  package to Council prior tot the April meeting.  looking at other options for the park.  Page 7    Councilman Landreth agreed with Mr. Foy and added that the Committee will be looking at upgrades to what we already have out there, erosion control, improvements to the soccer fields  among other things.  13A. Administrative Assistant Position description. He stated that the position is needed.  Mayor Crawford stated that aj job description was approved at the last meeting and read the Mayor Crawford made al Motion to create an open Administrative Assistant position, rate of $16/hr at 201 hrs per week and that a 90-day probationary period be implemented. The Mayor asked the Finance Officer ifal budget amendment is needed. Mrs. Thacker stated that due to transferring money within the category, she believes the money is available. Councilman Rigsbee stated that hei felt it more appropriate to wait on the new budget year.  Mayor Pro Tem Foy seconded the motion.  Council discussed and requested the position be a sworn position.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee No Motion carried.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  13B. Discussion on Summerfield Deannexation  Council noted this issue needs to be watched closely asi it could have an effect on small towns across the State. Several other communities were mentioned, Kingston and Lexington, Topsail Priscilla Olinicle spoke again and thanked Council for their continued support and suggested a a  Beach have all had similar issues with deannexation.  resolution approved by Council should Summerfield needi it in the future. 13. Citizen's Comments from the Floor (3-Minute Limit per Speaker)  None presented.  14. Closed Session in accordance with S 143-318.11. Closed sessions.  (a) Permitted Purposes. It is the policy of this State that closed sessions shall be held only when required to permit aj public body to acti in the publici interest as permitted in this section. A public! body may 6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or tol hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fithess, appointment, or removal ofar member of the public body or another body and may not consider or fill a vacancy among  hold a closed séssion and exclude thej public only when a closed session is required.  Page 8    its own membership except in an open meeting. Final action making an appointment or discharge or removal by aj public bodyl having final authority for the appointment or discharge, or removal shall be taken  ina an open meeting.  Mayor Crawford made a Motion to enter into Closed Session at 8:53 pm. Mayor Pro Tem Foy  seconded the: motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried.  Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  :  Council reçonvened in Open Session at 9:10 pm.  Mayor Crawford made a Motion tol hire Mrs. Lynn Callahan, effective 3-13-2023, pay rate of $16 per hour, at 20 hours per week and that a 90-day probationary period be implemented.  Councilman Landreth seconded the motion. Mayor Crawford Councilman Landréth Aye Councilman Rigsbee No Motion carried. 15. Council Comments Stokesdale Elementary School.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Councilman Rigsbee thanked Mr. Wagoner for attending in his absence, reading to students at Councilman Landreth referenced the new: format for the minutes and thanked Staff for work on catching up minutes. He referenced the issues going on in Summerfield. He spoke of Stokesdale's good quality oflife and his hope ofsmall businesses moving to town. Councilman Jones thanked citizens and stafff for being here tonight.  Mayor Crawford thanked Council for assisting him with Town issues and procedures.  16. Adjournment seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye  Councilman Jones made a Motion to adjourn the meeting at 9:171 PM. Councilman Landreth  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Page 9    Motion carried.  Being no further business to come before Council, the meeting adjourned at 9:17 pm.  ANNOUNCEMENTS:  The' Town of Stokesdale Town Planning Board will hold a meeting on March 25, 2023 at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel Pardue. Road, The' Town of Stokesdale Town Council will hold a Budget Workshop on. April 6, 2023 at7:00 PMi inside the' Town Hall Council Chambers, located at 8325. Angel Pardue Road, The' Town of Stokesdale Town Council will hold a regular meeting on April 13, 2023 at' 7:00 PMi inside the' Town Hall Council Chambers, located at 8325. Angel Pardue Road,  Stokesdale, NC27357.  Stokesdale, NC: 27357.  Stokesdale, NC27357.  Approved:  Michael B. Crawford, Mayor  ATTEST:  Dalel F. Martin, Town Clerk  Page 10    Stokesdale Town Hall  From: Sent: To: Cc: Subject:  Ryan Seals alseguloncounynegon Monday, April 3, 2023 9:12AM Andrew Drake  Owen Myles; Latoya Howell; Mike Burns; Stokesdale Town Hall Information for Stokesdale Town Council Meeting April 13  Forwhomever is attending the April 13 Stokesdale Town Council Meeting:  Fori the month of March, the sheriff's office responded to a total of 214 calls for service, resulting in 18 formal case  reports. Highlights:  On March! 5, the sheriff's office responded to two outbuilding break-ins in the 8500-block of Blackthorne Drive in which tools were stolen. We would like to remind residents to secure their valuables and keep detailed information on their belongings toi include make/model and: serial numbers. The case remain under On March 15, the sheriff's office took a residential burglary case on Colgate Road. The case remains under On March 30, we assisted the NCI Highway Patrol on an motor vehicle accident on NC 65 in whicha a 6-year-old child was struck while getting on the school bus when a driveri failed to stop for the bus's stop arm and flashing lights. The Highway Patrol has charged the subject with numeroust traffic charges related to the incident.  investigation. investigation.  1    BURGLARY RESIDENTIAL DISTURBANCE ALARM ALCOHOL ASSAULT DOMESTIC WEAPONS OFFENSE DRUGS FRAUD SEX CRIME ACCIDENT OTHER SUSPICIOUS VANDALISM THEFT TRESPASSING  18 3  2 132 14 2 2 2  TRAFFIC  26  2    Sergeant Ryan Seals District! Guilford County Sheriff's Office 7504 Summerfield Road, Summerfield, NC27358 336-641-2303 I m: 336-382-8877  easepulocoumyncgo. www.gulfordcountysherff.com  GDD  E-mail correspondence to and from this address may be subject tot the North Carolina Public Records Law and may be disclosed tot third parties by an authorized county official. Ify your have received this communication! in error, please dor not distributei it.F Please notifyt thes sender by E-mail att the address showna and deletet the original message.  This document is the property of the Guilford County Sheriff's Office and is marked Law Enforcement Sensitive (LES). Further dissemination of this document is strictly forbidden except to other law enforcement agencies for criminal law enforcement purposes. The preceding and following information must be handled and protected  accordingly.  3    GF Balance Sheet March 23  Town of Stokesdale Balance Sheet Mar-23  Total  Interest % Mature Date  ASSETS Current Assets Bank Accounts  American Rescue Plani Act (ARPA)- Fidellty Bank- -7869 Bank of Oak Ridgo Checking (Money Market) Bank of Oak Ridge-CDARS CDAR-Acct #1 1026529839 CDAR-) Acct1026843118 CDAR-ACtP1028/1S02 CDAR- -Acct! #1026772164 CDAR-Acct# 1026843126 CDAR-Acct# 1026849388 CDAR- Acct# 1026872924 CDAR-Acct# 1026970586 CDAR-Acct'02897094 CDAR- -Acct1026529812 CDAR -Acct# 1026456246 Total Bank of Oak Ridge-CDARS Fidelity Bank- 002762 Petty Cash Total Bank Accounts Accounts Recoivable Salary & F.I.C.A. Due from Water Enterprise Sales" Tax 2022-2023 Water Enterprise Reimbursement Total Accounts Recelvable Total Current Assets TOTAL ASSETS LIABILITIES Other Current Llabilitles American Rescue Plan Act (ARPA) Accounts Payable Total Other Current Liabilities Total Current Liabllities Total Liabilities EQUITY Open Balance Equity Reserved for Specific Purpose (Public Safety) Stabilization! by State Statute Net Revenue Total Equity TOTAL LIABILITIES. AND EQUITY  723,965.00  0.00%  23,452.23 1.4900% As of 2/1/2023 49,996.19 2.95601% 172,141.03 3.6816% 316,067.72 3.6816% 140,422.20 3.6816% 271,171.65 3.6816% 280,625.10 3.6816% 432,712.90 3.6816% 633,682.27 3.6816% 53,680.77 3.6816% 45,635.49 2.95601% 180,125.81 2.71296% 2,576,261.13 326,193.11 150.00 3,650,021.47 599.52 539.69 10,472.61 11,611.82 3,661,633.29 3,661,633.29 723,965.00 20,168.00 744,133.00 744,133.00 2,479,326.16 23,500.00 92,794.00 321,880.13 $ 2,917,500.29 $ 3,661,633.29 Page 1 of1  11/30/2023 2/29/2024 1/25/2024 2/8/2024 2/29/2024 2/29/2024 3/7/2024 3/28/2024 3/28/2024 11/30/2023 11/9/2023  0.05% 0.00%  $  $        $A    8885 10  E6    8 & 9 0  à     R A Aa & XaaRa R o R & R    C a & R R EEECEE R A R R R    WE Balance Sheet March 23  Water Enterprise Account Balance Sheet Mar-23  Total  Interest %  Mature Date  ASSETS Current. Assots Bank Accounts Bank Of Oak Ridge CDARS CDAR-Acct# 1026529731 CDAR- -Acct# 1026480864 CDAR-Acct# 1026433319 CDAR-Acct# 1026529847 Total Bank Of Oak Ridge CDARS Capital Reserve Fund- CRF (0345) Fidelity-Water Enterprise (0504) NCCMT Regular Savings (0403) Total Bank Accounts Accounts Receivable AR- Water Sales Active 90+Days Past Due Inactive 90-+Days Past Due Sales Tax Rofund 2022-2023 Total Accounts Receivable Non-Current. Assets Land and Other Nondepreciable. Assets Other Capital Assets, Net of Depreciation Total Non-Current. Assets TOTAL ASSETS LIABILITIES Accounts Payable  251,376.29 2.95601% 11/30/2023  75,153.32 116,881.73 61,224.13 504,635.47 197,779.98 678,509.04 536,389.25 45,059.29 1,962,373.03  2.71296% 11/6/2023 1.24226% 5/4/2023 2.95601% 11/30/2023 0.05% 0.05% 0.02%  17,214.33 Includes March billing 0.00 0 Account 6,114.63 24 Accounts 270,00 23,598.96 8,500.00 2,724,538.00 2,733,038.00 4,719,009.99 10,472.61 599.52 11,072.13 32,191.26 32,191,26 43,263.39 43,263.39 197,779.98 2,733,038.00 1,752,685.26 35,506,75 4,719,009.99  Water Reimbursement due to General Fund Payroll due to General Fund Account Total Accounts Payable Othor Current Liabilitios Water Deposits Refundable Total Other Current Liabilites Total Current Liabilities TOTAL LIABILITIES EQUITY (Net Positions:) Capital Reserve Fund SDF Fees Restricted) NetI Investment in Capital Assets Unrestricted Net Income TOTALI EQUITY (NET POSITION)  $ $ $  $  Page 10 of1             B 8888 8 o  -  - 5 5 8 C 3 92  a a R R R &  & R & & R R & amm  8F f     of  CGRLEELE  AaGa o & a R    aAAaaa  EEEE0000    FIRST AMENDMENTTO SERVICES AGREEMENT  THIS FIRST AMENDMENTTO SERVICES AGREEMENT (the "Amendment") dated  as ofFebruary  2023, is entered into by and between EXCELLENCE LANDSCAPING &  LAWNCARE, LLC. ("Provider"), and The Town of Stokesdale ("Stokesdale").  RECITALS  A. Provider and Stokesdale are parties tot that certain Services Agreement executed on orabout Aprill 12,2 2021,(the" "Services Agreement"). Alli initially-capitalized terms not otherwise defined herein shall have the meanings set forth in the Services Agreement unless the context  clearly indicates otherwise. provided below.  B. Provider and Stokesdale mutually desire to amend the Services Agreement as NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of  which are hereby acknowledged, the parties hereto hereby agree as: follows:  AGREEMENT  1.  Term: Paragraph 2 of the Services Amendment is deleted and replaced with the The term ofthis agreement. shall bej from. April. 12, 2021 until March. 31, 2024. This agreement may be ferminated. before the end oft the term bye either party upon ninety  following:  (90) day' 's written notice to the other party.  2.  Independent Contractor and Insurance Requirement: Paragraph 4 ofthe a. The. Provider, shall act as an independent contractor and understands that no federal, state, or other payroll tax ofany kind shall be withheld or paid by Stokesdale on behalfof Provider or employees ofthe Provider. Provider. shall be responsible. for providing and maintaining general liability insurance in an amount ofat least $1,000,000 with a carrier approved by Stokesdale, worker's ' compensatton insurance for. Providers employees, and any other appropriate insurance required by this Agreement or North Carolina law. Counterparts. This Amendment may be executed in any number ofcounterparts, including pdf and facsimile counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument. Each counterpart: may be delivered by facsimile or email transmission.  Agreement is deleted and replaced with the following:  3.  1    The signature page of any counterpart may be detached there from without impairing the legal effect oft the signature(s) thereon provided such signature page Ratification. All terms, covenants, and conditions oft the Services Agreement not modified by this Amendment are hereby affirmed and ratified by Stokesdale and Provider. In the event of any inconsistency between the terms of the Services Agreement and the terms of this Amendment, the terms of this Amendment shall  isa attached to any other counterpart identical thereto.  4.  control.  IN WITNESS WHEREOF, each oft the parties to this Services Agreement has caused this  Amendment to be executed on their behalf.  PROVIDER:  EXCELLENCELANDSCAPING & LAWNCARE,LLC  By: Print Name: Manager STOKESDALE:  THE TOWN OF STOKESDALE  By: Mike Crawford Mayor  This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act.  Kimberly Thacker, Finance Officer  2    North Carolina Department of The Secretary of State  Invoice Number: 19431718  illing Information 7800 Pond Ridge Court Stokesdale, NC27357  Invoice Number: 19431718 Customer Id Number: 201161364 Invoice Date: 1/30/2023 Account Type: Payment upon Delivery Ship Via: Online  Excellence Landscaping & Lawn Care, LLC  Contact: Excellence Landscaping & Lawn Care, LLC  nvoiced Items Description 12100511435900061 Electronic Transaction Fce 2120 05024 437993 Payment Details  Certificate Customer Number 115255132 115255133  Item Sub Amount $200.00 $200.00 Paid $3.00 $3.00  Reference  Qty Pages Cost Total Due  Online Annual Report LLC Excellence Landscaping & Lawn Care, LLC  Paid  Credit: Cart for $203.00, Visa Acct XXXXXXXXXXXXXX0142,TXid:  $203.00 $203.00 Payment  $0.00  Make check payable to: NC Secretary of State Online Payment:  Include Invoice Number on all remitance and send to:  Secretary of State PO Box 29622 Raleigh, NC: 27626  SRpPMPywNe Scan top pay online. For information regarding your filing contact:  Customer Service at (919) 814-5400 or toll free at (888) 246-7636  Notice: To avoid an additional assessment ofa one-time 10% late penalty and interest of 5%1 per annum, as  mandated by G.S. 147-86.23, the invoice must bej paid in full.  There will be a $35.00 processing fee for all returned checks and ACH returns.    ACORb  CERTIFICATE OF LIABILITY INSURANCE  DATE/MIMPDY 01/20/2023  THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES 3ELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcylles) must have ADDITIONAL INSURED provisions or be endorsed. #SUBROGATIONI IS WAIVED, subject to the terms and conditlons of the policy, certain pollcles may requlre an endorsement. A statement on  EPRESENTATIVE ORI PRODUCER, AND1 THE CERTIFICATE HOLDER.  this certificate does not confer rights to the certificate holder In lieu ofsuch endorsement(s).  PRODUCER Red Door Insurance Groupl Inc. POI Bax 25105 Winston Salem INSURED  CONTACT NAME: Redl Doorl Insurance Group, Inc. AIC.NO.Ext!: PHONE 336)996-7730 ADDRESS: EMAIL nfommation@redoornsurancegoupcom INSURERA: Eriel Insurance Exchange INSURERE B: Builders Mutual INSURERC: INSURERD: INSURERE:  IENOL (336)760-1340  INSURERSAFFORDNG: COVERAGE  NAIC# 26271  NC27114  Excellence Landscaping & Lawn Care, LLC 7800 Pond Ridge Ct Stokesdale  NO27357-9385 INSURERF:  COVERAGES R A  CERTIFICATE NUMBER: ADDLISUER INSDwVD  REVISION NUMBER:  THIS IS TO CERTIFYT THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE NSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWTHSTANDNG. ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,  EXCLUSIONS. AND CONDITIONS OFS SUCH POLICIES. LIMITSS SHOWN MAYH HAVE BEEN REDUCEDBYI PAID CLAIMS.  TYPEC OFH INSURANCE XCOMMERCIAL GENERALL LIABILITY CLAIMS-MADE OCCUR GEN' AGGREGATELIMIT, APPLIESF PER: % POLICY 5B8 Loc OTHER: AUTOMOBILELABIUTY X ANYAUTO A OWNED AUTOSONLY HIRED AUTOS ONLY UMERELLALIAB EXCESSLIAB DED RETENTIONS WORKERS COMPENSATION ANDE EMPLOYERS'! LIABHLITY ANY MORENEOINE B OFFICERMEMBERI EXCLUDED? (Mandatoryin NH) ffyes, describe under DÉSCRIPTIONI OF OPERATIONS balow  POLICY NUMBER  MIIDDNYYYI POLICY EFF MM/DDMYYYI POLICYEXP  LIMITS $ 1,000,000  EACH OCCURRENCE DAMAGET TOT RENTED PREMISES (Eas occurence).. $1,000,000 MEDEXP (Any onep person) $5 5,000 GENERAL/ AGGREGATE $ 2,000,000 PRODUCTS-COMPDP/ AGG $ 2,000,000 Eas COMBINEDS accident) SINGLELIMIT $ 750,000 BODILYI INJURY (Per person) $ PROPERTY DAMAGE (Pera acciden!) EACH OCCURRENCE AGGREGATE PER OTH- STATUTE ER E.LEACHA ACCIDENT $100,000 E.L.DISEASE- EA EMPLOYEE $ 100,000 E.L.DISEASE- -POLICYLMIT $ 500,000  Q27-1921705  03/19/2022 03/19/2023 PERSONAL &A ADVI INJURY $1,000,000  AUTOS SCHEDULED NON-OWNED AUTOSONLY OCCUR CLAIMS-MADE Y/N  Q07-3030923  07/30/2022 07/30/2023 BODILY INJURY (Pera accident)! $  N/A WCP1081701 01  09/27/2022 09/27/2023  DESCRIPTIONC OF OPERATIONS LOCATIONS IVEHICLES (ACORD 101, Additional Remarks! Schedule, may! bea attachedifn more spacel Isr required)  CERTIFICATE HOLDER  CANCELLATION  SHOULD ANY OF THE ABOVE DESCRIBED. POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN  Town of Stokesdale 8325. Angel-Pardue Rd Stokesdale  ACCORDANCE WITH THEPOLICY PROVISIONS. AUPEAIEOPPESBMAINME Aeg  NC27357  Fax: ACORD: 25 (2016/03)  Email:  0 1988-2015. ACORD CORPORATION. All rights reserved.  The ACORD name and logo are registered marks of ACORD    Hunter Enterprises 8920 Styers Ferry Road Clemmons, NC27012 336 9459693 (office) 3368133631 (cell) 3369450417 (fax)  April 42 2023  To: Town of Stokesdale  Re: Quote for Bermuda Field Maintenance  February/March May June July August  Apply Ronstar pre-emergent @ full Rate Apply 17-17-17 fertilizer 1 Ib per N Apply 17-17-17 fertilizer 1 Ibj per N Apply 17-17-17 fertilizer 1 lbj per N Apply 45-0-0 fertilizer 1 Ibj per N  November  Apply Simazine  Mow All Fields with reel mower 2 times per week as needed  Total  $12000.00    Hunter Enterprises 9000 Hollydale Road Clemmons, NC: 27012  Invoice Invoice # 1938  Date 3/15/2023  Billl To Town of Stokesdale P.O. Box 465 Stokesdale, NC27357  P.O. No.  Terms  Project  Quantity  Description  Rate 3,000.00  Amount 3,000.00  Field Maintenance March, and April of2023  Quarterly Bill for Field: Maintenançe. Labor for the months of: January, February,  Thank you for your business.  Total  $3,000.00    North Carolina Guilford County  ) ) )  AGREEMENT  THIS AGREEMENT, made and entered into this day of "Town"); and Michael Hunter (d/bla Hunter Enterprises) the Provider");  2023, by and  between the Town of Stokesdale, North Carolina, a North Carolina Municipal Corporation (the  WITNESSETH:  For the purpose and subject to the terms and conditions hereinafter set forth, the' Town hereby contracts for the services oft the Provider, and, the Provider agrees toj provide the services  to the Town in accordance with the terms oft the. Agreement.  1.  The serviçes tol bej performed by the Provider shall be as shown on1 the attached Exhibit  A, which is incorporated herein by reference.  II.  The services oft the Provider shall begin upon signing and shall be provided until  December 31, 2023 as shown on the attached Exhibit A.  II.  As full compensation for the Provider's services, the Town agrees toj pay the Provider the  sum ofTwelve Thousand Dollars for all the materials and labor.  IV.  The Provider shall bill the Town for services rendered during the preceding thirty (30) days. The Town shall promptly pay all such bills after it determines that the Provider has  complied with the terms oft the. Agreement.  V.  The Provider shall operate as an independent contractor. The Provider is not eligible for worker's compensation coverage under the Town's Workers' Compensation Policy while performing the contracted service for the Town. The Provider understands that no federal, state or other payroll tax of any kind shall be withheld or paid by the Town on behalf oft the Provider or employees of the Provider. The Provider understands and agrees that the Provider is fully responsible for the payment of all taxes arising from the payment of monies pursuant toi the  Agreement.  VI.    Provider shall defend, indemnify, and hold the Town, its Officials and Employees harmless from and against all claims, damages, loss and expenses, arising wholly or in part out of any act or omission oft the Provider ori its employees, related to the execution oft this  Agreement.  VII.  The Town shall not be liable to the Provider for any expenses paid or incurred by the Provider not provided within the scope ofs services ofthis Agreement unless otherwise agreed in writing. The Provider shall supply, ati its sole expense, all equipment, tools, materials, and /or supplies required to provide the contracted services unless otherwise agreed in writing.  VIII.  The Provider declares that it has complied with all federal, state and local laws regarding business permits, certifications, and licenses that may be required to carry out thé services to be performed under this Agréement and agrees to comply with all state and federal laws occupational safety and health laws, regulations and standards relating to services covered by  this Agreement.  Ifrequired by. Article 2 of Chapter 64 ofthe] North Carolina General Statutes, the Provider and its subcontractors shall use the federal E-Verify program to verify the. work authorization ofnew hired employees. Failure of the Provider to comply with this provision or failure ofi its subcontractors to comply could: render this Agreement void under North Carolina  Law.  :  This Agreement shall be governed by and construed in accordance with the laws of the IN WITNESS WHEREOF, The Town and the Provider have set their hands and seals  State ofl North Carolina.  as ofthe day and year first above written.  SERVICE! PROVIDER:  Michael Hunter, Hunter Enterprises  TOWN OF STOKESDALE  By:  ATTEST:  (SEAL)  Dale F. Martin, Town Clerk    This instrument has been pre-audited to the extent and in the manner required by the "Local Government Budget and Fiscal Control Act."  By:  Name: Kimberly Thacker  Title: Budget and Finance Officer, Town of Stokesdale    TOWN OF STOKESDALE, NORTH CAROLINA  Proposal to Perform Financial and Compliance. Audits For the Years Ending June 30, 2023, 2024, and 2025  SectionI  C.R Randolph CPA, PLLC Certified Public. Accountant    C.Randolph CPA, PLLC Certified. Public. Accountant 5601 Beaver Creek School Rd. West Jefferson, North Carolina 28694 Phone: (336) 846-3211 Fax: (336)846-1142  Ms. Kimberly Thacker, Finance Officer Town of Stokesdale POI Box 465 Stokesdale, North Carolina 27357  April3,2023  Thank you: for the opportunity to make a proposal to perform the audit for Town of Stokesdale, North Carolina. C.F Randolph CPA, PLLC offers you valuable, personalized service and a critical understanding of all aspects of accounting. By allowing us to bey your professional accountant your organization will acquire the services ofa highly qualified, experienced professional not commonly available at an affordable price. Wel believe the personal involvement with which we commit to our clients, combined with the range of quality services that our firm This proposal sets forth certain information about our firm and our proposed fees. Ifyou should need any additional information, please contact us, We will be pleased to meet with you to further discuss this proposal and  offers, qualifies us to be a valuable advisor to your management team.  answer any questions that you may. have, Cypthia 9. Randolph  Cynthia D. Randolph CPA    Town ofs Stokesdale, North Carolina Information About C. Randolph CPA, PLIC  C. Randolph CPA, PLLC formed in August 2017. The firm is composed ofas staffof4e employees, including 1 partner. Our experience includes 31 years ofauditing including not-for-profit and governmental entities, We also have 31 years of public accounting in corporate, individual, and: fiduciary taxation. Our firm is ai member ofthe North Carolina. Association of Certified Public. Accountants and' The American Institute ofCertified Public Our firm is a member oft the Private Companies Practice Section oft the American! Institute of Certified Public Accountants. As a member oft the section, ai firm is required to have a peer review by an independent CPA firm. A peer review becomes public information, and anyone can obtain a copy oft the report on the reviewed firm, Such ar review assures that thes services our clients receive: meet the highest standards of the accounting profession. We receive a minimum of forty (40) hours ofo continuing professional education each year, Continuing professional education is required as part ofouri firm's quality control standards and it will bei reviewed when we Our firm offers the following services: audit, review and compilation services; tax planning and preparation services; management advisory services; and computer and software consulting capabilities. We presently provide services to numerous not-for-profit organizations and governmental entities in the region. The collective experience oft the partner and staffi includes non-profit organizations, housing authorities, governmental units, service organizations, professional corporations, retail, and construction,  Accountants,  receive aj peer review.    Town of Stokesdale, North Carolina  1. Ouro office, located in West. Jefferson, NC, will handle the audit.  2. We presently plan for two personnel to be utilized on the engagement, Those to be assigned to the  engagement are as follows: Cynthia D. Randolph partner Laura W. Bowers. staff accountant  3,4. The auditt team assigned to Town of Stokesdale, North Carolina engagement has provided audit services for  the following;  Listing ofl Present and Prior Goyernmental and Governmental Related Entities for Whom Wel Have Provided Audit Services:  Governmental: Entities: Burke County Burke County Public Schools City ofClaremont Town ofMaiden Town of Glen Alpine * Town ofLansing * Town of Ruth City ofNewton (CAFR) City ofN Morganton Housing Authority Foothills Area Programs (Mental Health) City ofConover (CAFR) Town ofHudson (CAFR) Town of Catawba * Town ofNewland * Town of] Beech Mountain Graham Housing Authority Town ofOld Fort Hickory Public Housing. Authority City ofLincolnton (CAFR) Western Piedmont Council of Governments Town ofl Marshall Town ofl Fletcher Town of Dallas * Watauga County *Clyoflmoir/CAFR)  Years Served 23 15 11 10 12 5 10 18 19 18 2 4 4 3 4 4 3 3 16 12 12 15 6 6 3 3  Beech Mountain Tourism Development Authority Watauga County District U Tourism Development Authority  Current client as of June 30, 2022    The partner and staff of our firm have governmental accounting experience that ranges up to 31 years. Our capabilities include governmental budgeting, bond refunding, lease VS, purchase computations, computer consulting for computer and software application, audits ofs special projects, special assistance int the areas ofretirement plans for governmental units, accounting and internal control systems, computer systems for general fixed assets, tax consultation for nonprofit organizations and water and sewer rate studies. Additional services we provide to clients that are comparablei to' Town of Stokesdale are as  follows:  Town ofLansing Town of) Hudson Town ofNewland Town ofl Ruth Town of Beech Mountain Watauga County City ofLenoir  AFIR, unit data input worksheet AFIR, unit data input worksheet AFIR, unit data input worksheet AFIR, unit data input worksheet AFIR, unit data input worksheet AFIR, unit data input worksheet AFIR, unit data input worksheet  5.  Our firm is a member oft thel Private Companies Practice Section oft the American Institute of Certified Public. Accountants. As ai member of the section ai firm is required tol have a peer review by an independent CPA firm. A peer review becomes publici information, ands anyone can obtain ac copy of the report on the reviewed firm. Such a review assures that the services our clients receive meet the highest standards oft the accounting profession. The: field work for our review was completed in December 2021 and has been approved as part oft the. AICPA Peer Review Program. A copy of the independent auditors' 6-9. Thej professional experience of each member assigned to1 the Town of Stokesdale engagement is as  report on our firm is included with this proposal,  follows:  Cynthia D. Randolph, CPA will coordinate, supervise, and bei in charge ofthe engagement. Shel has 31 years of public accounting experience, Her expertise includes governmental units, furniture and textile manufacturing, retail, construction, and non-profit organizations. She has extensive experience in auditing capital projeots (i.e. CDBG), Social Services Programs, Health and Human Services and other Federal and State grants, She also has experience in auditing andi reporting for both public and governmental based water and electrical utilities. She will provide 80% of the total time allocated for the engagement. Laura W. Bowers, staffaccountant, will assist on the engagement. She has 3 years of public accounting experience with our firm. Her experience includes governmental units and nonprofit organizations. She  will provide approximately 20% of total time allocated for the engagement. Relevant educational background of individuals assigned toi the engagement:  Cynthia D. Randolph, CPA, partner is a graduate ofLenoir-Rhyne University. She has experience in auditing governmental units, capital projects, health andl human services, other federal and state grants, andi nonprofit organizations. She obtains 40 hours ofCPE each year with at least 24 hours every two years concentrated on governmental. A listing of CPB attended: for the last three years is as follows:    Continuing Edncation Year end 2022  Date Hours 2/22/22 2 4/28/22 6 5/17/22 1 5/18/22 1 5/25/22 1 5/26/22 1 6/8/22. 6/14-6/21 9 8/11/22 8 12/19/22. 3 12/20/22 1 Date Hours 5/13/21 6/15/21 3.5 6/16/21 6/22/21 3.5 6/24/21 3.5 7/20/21 7/27/21 7/28/21 8/9/21 12/1/21 12/15/21 2 12/20/21 12/16/21 3 12/14/21  Peer Review Insights: Howi to be Better Prepared and Spot Common! Deficiencies 2/2/22  I  Preparing Schedules K-2 & K-3: Critical Tax Season Update CCHI Prosystem FXI Engagement- - Getting Started (A&A) CCHI Prosystem FXI Engagoment- - Importing & Navigating the' TB CCHI Prosystem FXI Engagement- - Grouping Chart of Accounts CCH Prosystem FXI Engagement- - Linking WPs & Financial Statements Jeff Sailor's 2022 Accounting and Auditing Update and Review  Engagement- - Fund Reporting  Local Government Conference 2022 NC State' Treasurer's Conference Accounting for Not-for-Profit: Entities 2022 Professional. Ethics and Conduct Yearend 2021 Local Government Conference  8  42 8 1 2 4 4 1 1 8 4 48.50 8 8 1 1 8 2 2 2 2 8  2021 State Treasurers Auditing, Reporting and Review American Rescue Plan withl NCI Dept. of State' Treasurer 2021 State Treasurers Auditing, Reporting and Review 2021 State Treasurers Auditing, Reporting and Review Risk Assessment. During the Recovery A&A Update and Review PartI A&A Update and Review Part] II Compliance & Reporting Guidance 2021 Professional Ethics & Conduct Defined Where and Why) Internal Controls are. Needed 2021 Federal Tax Update Fraud's Greatest Hits Accounting forl Leases Year end 2020 2019 Individual Income Tax Workshop Audits of401(K) Plans Nonattest Services LGC Update  GFOA. Just in time training-Coronavirus State & Local Fiscal Recovery Fund-  Date Hours 1/9/20 4/28/20 5/14/20 1.5 5/22/20 5/22/20 6/9/20 6/16/20 6/18/20 6/23/20 6/25/20 7/23/20 11/20/20 2 12/14/20 8 12/14/20 1 12/16/20 12/17/20 1  Generally. Accepted Government Auditing Standards-The New Yellow Book  Covid-19: Update on Accounting and Auditing Issues  Cybersecurity/Preaudit Challenges LGCa and Single Audit Update/Covid 19 Finance Issues State Auditor Update/New Yellowbook Requirements GASB Update with David Bean Jeff Sailor's 2020 Accounting and Auditing Update and Review Jeff Sailor's) Not) Documented, Not Done Federal Tax Update Introduction to. Profit-Focused Accounting Segregation ofl Duties Concepts Cloud Fund. Accounting forl Nonprofit Organizations  1 56.50    Laura W. Bowers, staffs accountant, is a graduate ofthe University ofNorth Carolina Chapel Hill. Her experience includes audits of governmental units and nonprofit organizations. She obtains 401 hours of CPB each year with at least 241 hours eyery two years concentrated on governmental. A listingofCPB  attended for the past two years is a follows: Continuing Education Year end 2022  Date Hours 2/22/22 2 4/28/22 6 5/17/22 1 5/18/22 1 5/25/22 1 5/26/22 1 6/8/22 6/14-6/21 9 8/11/22 8 12/19/22 3 12/20/22 1 Date Hours 5/13/21 8 5/11/21 45 5/11/21 45 6/15/21 3.5 6/16/21 6/22/21 3.5 6/24/21 3.5 7/20/21 7/27/21 7/28/21 8/9/21  Peer Review Insights: How to bel Better Prepared and Spot Common Deficiencies 2/2/22  I  Preparing Schedules K-2 & K-3: Critical Tax Season Update CCH Prosystem FXI Engagement - Getting Started (A&A) CCH Prosystem FXI Engagement - Importing & Navigating the' TB CCH Prosystem FXI Engagement - Grouping Chart of Accounts CCH Prosystem FXI Engagement- - Linking WPs & Financial Statements Jeff Sailor's2022. Accounting and Auditing Update and Review  Engagement - Fund Reporting  Local Government Conference 2022 NC; State' Treasurer's Conference Accounting for Not-for-Profit Entities 2022 Professional Ethios and Conduct  8  42  Year end 2021  NCACPA Local Government Conference (Live Streaming Webcast) ACC 129: Individual Income Taxes ACC: 221; Intermediate Accounting II 2021 State' Treasurers Auditing, Reporting and Review American Rescue Plan with NCI Dept. of State Treasurer 2021 State Treasurers Auditing, Reporting and Review 2021 State Treasurers Auditing, Reporting and Review Risk. Assessment During thel Recovery A&A Update and Review PartI A&A Update and Review Part II Compliance & Reporting Guidance  1 2 4 4 1 120.5 Date Hours 5/14/20 1.5 5/22/20 1 6/9/20 6/9/20 6/16/20 2 6/18/20 2 6/21/20 2 6/23/20 2 7/23/20 8 12/14/20 8 12/15/20 45  GFOA. Just in time raming-Coronavirus State & Local Fiscal Recovery Fund-  Year end 2020  Generally Accepted Government Auditing Standards-The New Yellow Book COVID-19; Updates on Accounting and. Audit Services Nonattest Services: The Importance of Focusing on Them  1 8  LGC Update  Cyberseourly/Preaudit Challenges GASB Update with David Beam NCAPA 2020 Federal Tax Update Accounting 220: Intermediate Accounting  LGC Single Audit Update and Current Finance Issues with COVID-19 State. Auditor Update/New Yellow Book Requirements Jeff Sailor's 2020. Accounting & Auditing Update and! Review  80.50    10, List ofReferences: Mrs. Samantha Jones Watauga County 814 W. King St., Room 216 Boone, NC: 28607 Telephone No: (828)265-8007 Ms. Cathy Swanson, CEO Caldwell Hospice and Palliative Care, Inc. 902 Kirkwood St., NW Lenoir, NC28645 Telephone No: (828)754-0101 Ms. Donna Bean, Finance Officer City ofLenoir 801 West. Avenue Lenoir, North Carolina 28645 Telephone No: (828)757-2180 Mrs. Beth. Johnson, Finance Officer Town ofLansing 1731 B Street Lansing, NC28643 Telephone No: (336)384-3938 Mrs. Marla Christie, Executive Director  Thel Foundation ofCaldwell Community College &' Technical Institute, Inc.  P.O. Box 600 Lenoir, NC 28645 Tolephone No: (828)726-2203 Mr. Edward Wall, Owner WallLumber Company, Inc, 712 S, Sterling Street Morganton, NC28655 Telephone No: (828)437-2044 Mr. Steve Smith, Finance Officer Town of] Beech Mountain 403 Beech Mountain Parkway Beech Mountain, NC: 28604 Telephone No: (828)387-2753 Mrs. Shana Guy, Finance Officer Town ofHudson 550 Central Street Hudson, NC28638 Telephone No: (828)728-8272    11. The firm is ai member oft the Private Companies Practice Section ofthe AICPA. As a member oft that organization, we are required to obtain independence statements from all professional staff each year and wei monitor the independence requirements and compliance with those: standards on a periodic basis. Our firm has adopted as part ofits Quality Control Document, PPC's checklist for evaluating the effect of personal and external impairments on independence in accordance with Government Auditing Standards. 12. Wej presently carry professional liability insurance with Penn National Insurance. The present coverage 13. There has never been any regulatory action taken by an oversight board against our firm.  A copy oft this checklist is enclosed with this document,  is$ 3,00,00053,00,00.  14. Wei remain updated on all Local Government Commission and North Carolina School of Government in Chapel Hill blogs and emails. We attend numerous continuing education seminars presented by both organizations. Wel have several contacts with both organizations that we can contact with any issues,    KW  Koonce, Wooten & Haywood,up  GEBMMEDPURIPACOINNE  Report on thel Eirm's System of Quality Control  To the Owner ofC. Randolph CPA, PLLC and the Peer Review Committee, Coastai Peer Review, Inc,  We have reviewed the system of quality control for the accounting and auditing practice ofc. Randolph CPA, PLLC (the firm) in effect for the year ended October 31, 2021. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board oft the American Institute of Certified As summary ofthe nature, objectives, scope, limitations of, andi the procedures performed in a System Revlew as described in the Standards may be found at wwAcpaotEpsummary, The summary also includes an explanation of how engagements identified as not performed or reported in conformity with applicable professional standards, if any, are  Public. Accountants (Standards).  evaluated by aj peer reviewer to determine a peer review rating.  Firm's Responsibility  The firm is responsible for designing as system ofquality control and complying with itt to provide the firm withi reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. The firmi is also responsible for evaluating actions toy promptly remediate engagements deemed as not! performed or reported in conformity with professional standards, when appropriate, andi for remediating weaknesses ini its system ofquality control,  ifany,  Peer Reviewer's. Responsibility therewith based on our review. Required Selections and Considerations  Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance  Engagements selected for review included an engagement performed under Government. Auditing Standards, including a As part of our peer review, we considered reviews by regulatory entities as communicated by the firm, ifs applicable, in  compliance audit under the Single Audit Act, and an audit of an employee benefit plan.  determining the nature and extent of our procedures.  Opinion  In our opinion, the system of quality control fort thes accounting and auditing practice ofC. Randolph CPA,PLLCI in effect for the year ended October 31, 2021, has been suitably designed and complied with toj provide the firm with reasonable assurance of! performing and reporting in conformity with applicable professional standards in all: material respects. Firms can receive aj rating of pass, pass with defciency(ies) or fall. C. Randolph CPA, PLLC: has received aj peer review rating  of pass.  KomelWolon + Hoprhy LLP Koonce, Wooten & Haywood, LLP  December 13, 2021 Ralleigh 4060 Barrett Drive Post Office Dox 17806 Ralelgh, Narth Carolina: 27619 919 782 9265 9197 783 89371 FAX  Darham 3600 Westgate Drlve Suite: 203 Durham, North Caroilna 27707 919 354: 2584 919 489 8183 FAX  Piseelbave 579 West Street Post Office Box 1399 Pittsboro, North Carollna! 27312 919 5426 6000 919 5425764FAX  Smithfiekl 2121 East Church Street Post Office Box 2348 Smithfleid, North Carolina 27577 91.95 934: 1121 9:9 934: 1217 FAX    GQC( (2/22)  Index WPRef  GQC-PA-3.3: Independence Representation  Name: [Client Name)  Date: I 1  Instructions: This representation should be completed. when an individual is hired and, at a minimum, annually thereafter. The representation Is required for all professionals, including partners and staff. It can also be used to verify the Independence of seasonal, part-time, and contract employees or outside engagement quality controi reviewers used by thei firm. Iti may also be used to verify the independence of paraprofessionals if such individuals perform procedures on attest engagements. The questionnaire at GQC-PA-3.2 is provided as a supplement to this appendix. While its use is optional, GQC-PA-3.2 can facilitate completion of the representations. If GQC-PA-3.2 is completed, No. 8 below can simply be cross-referenced to the documentation in that questionnaire. The representation (and any attachments) should be routed to the ethics partner or other designated partner for review, then filed in the Individual's personnel file. Each independence representation form received by the firm may be carried forward to GQC-PA-3.4 "Independence Representation Control Log," sO the firm can readlly track and account for the receipt of all employee representations. Obtaining this confirmation of independence from firm personnel is required by QC10, as discussed at paragraph 303.8. Firms may choose to expand this form to include confirmation by personnel of Ihave read and understand the firm's policy and procedures regarding the relevant ethical requirements as stated 1) l'am familiar with and will adhere to the independence and other relevant ethical requirements of the AICPA, the State of [State] Board of Accountancy, the State of [State] CPA Society, state statutes, Government 2) - have reviewed the firm's most current client list dated [Month/Year to determine Ifl have any financial interests or business relationships that create possible threats or breaches to independence. 3) Except as described In No. 8, Ido not hold any prohibited investments, nor were any held during the period, .I have not entered into any prohibited transactions, nor aml laware of having any prohibited relationships. 4) As a member of the engagement team, I know that in cases when the work of a component auditor or other auditor is used, a written representation regarding the other auditor's independence with respect to our client should be obtained, and, except as described in No. 8, I am not aware of an engagement where such a 5) Any situation where either I am not independent or I am unsure whether I am independent is listed and 6) lam not currently under any, investigation or disciplinary proceeding, and no such matter is pending from the AICPA or any other professional organization or regulatory agency. There are no other matters that would cause a reasonable person to conclude that I lack integrity in the performance of my professional 7) Any situation in which I am not able or am unsure whether I am able to exercise objectivity in performing an  compliance with other firm policies.  int the firm's quality control document. As such, I represent that:  Auditing Standards, and other regulatory agencies (to the extent applicable).  representation was required andi not obtained.  explained In No. 8.  responsibllties, except as described in No. 8. engagement is listed and explained in No. 8.  8) Potential Issues: (a)  CLIENT  POTENTIAL ISSUE  (b)  GQC-PA-3.3    2  GQC (2/22)  CLIENT  POTENTIAL ISSUE  (c)  (d)  (e)  Signed:  Date:  GQC-PA-3.3 (Continued)    TOWN OF STOKESDALE NORTH CAROLINA PRICING ESTIMATE FOR PROFESSIONAL AUDITING SERVICES  2023-2025  SUBMITTED BY W GREENE PLLC MI WADE GREENE, CPA, CFE POBOX1 160 251 WASHINGTON STREET WHITEVILLE, NC 28472 TEL: (910)207-6564 EMAIL: wgreene@greenecocpa.com WEBSITE: www.greenecocpa.com  W GREENE  PLLC-    AUDIT APPROACH  The audit program that we use is based on a standard government approach developed by authors contracted with "Practitioners Publishing Company" that is updated annually for changes in generally accepted governmental accounting standards, Codification of Governmental Accounting Guides, generally accepted governmental auditing standards, and the GAO's Govemment. Auditing Standards. Once we have evaluated the internal control system, we will tailor the balance oft the audit procedures to  your particular situation.  We will use sampling methods in selecting audit evidence. The primary method will be random using computer generated randomnumbers. In all cases of samplingi however, worasneets/computer programs are used to help us determine that the dollars examined are enough to satisfy us that the probability of  material errors int the remaining population is very low.  Also, as part of our audit procedures, we include data extraction and analysis or Computer Assisted Audit Techniques (CAAT's). These CAAT's can provide us with the opportunity to look at 100% of the transactions and/or account balances without a substantial amount of additional work. We prefer to audit  "through the computer not around the computer."  We will request various data files from your accounting and/or information systems. These data files can either be exported and/or printed to various ASCH file formats, including an Adobe Acrobat Portable Document Format (PDF) file. We can then import these files into our software and perform al host of audit  procedures, fraud investigations, tests, analyses, etc.  Not only does GAAT's provide essential audit evidence, they normally resulti in less assistance required of your personnel since additional testing, documentation, and printing ofr reports may be reduced.  QUALITYREVIEW  Our firm requires that after initial review by the parner-in-charge, someone independent of the audit  engagement review the financial statements before issuance.    PROFILE OF THE FIRM  Your audit will be conducted by a Parner-in-Charge of Engagement, and other staff, as needed, and  support personnel.  1. Partneri in Charge of Engagement- The Partner-in-Charge of Engagement willl be on-site 100% of the duration of the audit. We believe that eliminating additional layers of management ensures  clear communication and on-time delivery.  2. Staff willl be available as scheduled by the engagement partner, as needed.  3. SupportPersonnel- - Supportp personnel willl be used for word processing/typing: ofs statements and binding of final report, as well as any other administrative tasks related to the audit.  ASSISTANCE EXPECTED FROM STAFF  During the planning stages of the audit, we will work with your staff to determine what reports can be produced through your computer system in ordert tor make the audit process more efficient. The more work that the computer can do will result in less time requirements on our staff in preparing detailed account  analysis.  Throughout the audit process, we will need to examine certain documents. We will furnish your staff with items selected from the sampling procedures soi that they can pull thei information for us. You have many department heads that are responsible for scheduling of personnel. We will meet with those people responsible for the different areas affected by the audit and discuss with them what we need.    MANPOWER  The partner in charge will perform the internal control evaluation and will communicate weaknesses ina management letter after discussing weaknesses with appropriate members of management and/or the  Board. In addition, he will perform the data extraction, planning, and field work.  The field work for the compliance auditing will be performed by the engagement partner, who has 25 or  more years experience in auditing.  The partner in charge will review the financial statements. We will enter your trial balances into our computer to produce latementsspreadsheeis and post adjustments. The detail accounts contained in statement balances are grouped on lead sheets so that your staff can easily reconcile the trial balance to  the statements.  Thej partner in charge will review alli the workpapers and communicate findings tor management: and deliver  the reports to the Board.  The cost of the audit can be broken down asi follows:  Manpower: The costs related to manpower are listed below for each engagement year.  Travel:  There willl be no charge for travel.  Other Cost: The cost of supplies, printing, binding and other costs are included int the charge for  manpower.    FEES  TOWN OF STOKESDALE TOTAL AUDIT FEE: FY2023: FY2024: FY2025:  $14,000 $14,000 $14,000  ADDITIONAL SERVICES  Any additional services will be billed at our standard hourly rates of $250/hr -partner in charge, $175/hr- -  managers, $95/hr. - staff accountants.  We generally do not bill for onAcommasepTONe calls/etc. during the year, unless they are complex and time consuming. Our clients routinely ask about budgets, internal controls, grants, and  payroll without incurring any additional charges.  SUBMITTED M Wade Greene MWade Greene, CPA, CFE Partner  WI GREENE -PLLC-  POI Box 160 251 Washington Street Whiteville, NC 28472 P.( (910)207-6564 F.(910)207-6519 C.( (910)640-7313 OPADRAOTADRCOCDNACON    W GREENE  M. Wade Greene, CPA, CFE Managing Partner  M. Wade Greene, CPA, CFE Managing Partner P. (910)207-6564 F.( (910)207-6519 C.( (910)640-7313 wgreene@greenecocpa.com Experience  Specializes in governmental and nonprofit auditing, including Single Audits and Comprehensive Annual Financial Reports (CAFR). With over 25 years of experience in public accounting, he also provides tax and estate planning services to clients in a variety of industries, including healthcare, non-profits, and  small businesses.  Education & Specialized Training Certified Fraud Examiner (CFE) AICPA Peer Reviewer  B.S., Accounting, University of North Carolina Wilmington  IDEA Data Extraction/Analysis - Computer Assisted Audit Techniques (CAATS) Government Finance Officers Association Reviewer Certificate of Achievement  for Excellence in Financial Reporting (CAFR Program)  Professional Affiliations  American Institute of Certified Public Accountants (AICPA) North Carolina Association of Certified Public Accountants (NCACPA) South Carolina Association of Certified Public Accountants (SCACPA) Association of Certified Fraud Examiners (ACFE) North Carolina CPA Certificate #20196 South Carolina CPA Certificate #04353  Continuing Education  Minimum of 40 hours per year in governmental accounting and auditing.    W GREENE PLLC.  Lomna O. Greene, CPA, Manager  Lorna O. Greene, CPA Manager P.( (910)207-6564 F.( (910)207-6519 C.( (910)640-8975 geene@grenecocpacom Experience  Specializes in govemmental and nonprofit accounting, including Single Audits. With over. 25 years of experience in public accounting, she also provides tax and  accounting services to clients in a variety of industries.  Education & Specialized Training North Carolina CPA Certificate #21388  B.S., Accounting, University of North Carolina Wilmington  Professional Affiliations  American Institute of Certified Public Accountants (AICPA) North Carolina Association of Certified Public Accountants (NCACPA)  Continuing Education  Minimum of 40 hours per year in governmental accounting and auditing.        SUMMARY OF AUDIT COSTS SHEET-1 TOWN OF STOKESDALE  FIRM: W GREENE PLLC  FY2023  FY2024  FY2025  1. Base Audit (General Purpose Financial  Statements)  13,000 1,000  13,000 1,000  13,000 1,000  2. Financial Statement Preparation 3.Other (list and explain): Assistance with CAFR, included Assistance with AFIR preparation Single Audit  500  500  500  TOTALI BASE AUDIT & FINANCIAL PREPARATION (does not include fee for AFIR and! Single. Audit)  14,000 $  14,000 $  14,000    www.byparadise.com Proposal Number: 6099f  Baadise  Bill To: Town of Stokesdale Address: 8325 Angel-Pardue Road Stokesdale, NC27357 Contact: Robbie Wagonerl II Phone: 336-643-4011 Email: eanceesbsdaleon Deposit Received: Subtotal: Tax: Freight: Grand Total: Progress Payment: Balance Upon Completion:  3123-K Cedar Park Rd Greensboro, NC: 27405 (336) 697-3092 (336) 697-3095 Fax  $74,279.00 $5,013.83 $2,400.00 $81,692.83 $40,846.42 $40,846.41 $29,169.00 $10,200.00 $2,725.00 $975.00 $8,906.00 $3,200.00 $4,637.00 $1,625.00 $1,292.00 $600.00 $6,150.00 $2,000.00 $2,800.00  Freight quote valid for 30 days. 50% Progress Payment upon! Equipment Arrival Lead time 16-20 weeks. Date 3/6/2023  Description  Qty  Amount Each Total Amount 29,169.00 10,200.00 2,725.00 975.00 8,906.00 3,200.00 4,637.00 1,625.00 38.00 600.00 6,150.00 2,000.00 2,800.00  Denton Model Number: PKP179 Installation 7E Elite Single Post Swing w/ Nest Swing Installation Craggy Alpine -5F Panel Rock Climber w/ single pebble Installation Kings Carousel Installation Plastic Border 12" (136) Installation  34 1  Wood Playground Mulch (12" deep): Blown In Refreshingy Wood Playground Mulch (3" Deep current playground) Tree/Brush Removal Site Prep Work (estimate) Product Specifications: Age Range: 5-12 years Child Capacity:59-68 Fall Height: 84" Product Type: Spark Safety Zone: 29 3"x43'11" Craggy Rock Fall Height: 90" Elite Single Post Swing Fall Height:84"  Denton Post Diameter3.5-inch  Post Diameter:5-inch  Product Type: Swing Set Safety Zone: 28 x24'  Subtotal Tax Freight Total  $74,279.00 $5,013.83 $2,400.00 $81,692.83    .0-55                        Stokesdale Town Hall  From: Sent: To: Cc: Subject:  ta/1287@a0l.com Sunday, April 9, 2023 10:32 PM Stokesdale Town Hall  mmmec@yanoo.com: timjonesstokesdalesdale@gmail.com STOKESDALE- Scott May 24, 2022 transcript  To- TOWN OF STOKESDALE TOWN CLERK MRS DALE MARTIN  Hello Mrs. Martin, council meeting.  Please add the following agenda item to the April 13, 2023 regular Town Consideration to accept Scott transcript dated May 24, 2022"  Thank you, Tim Jones  STOKESDALE TOWN COUNCIL  1    Jennifer G. Scott 4918F Rosebud Church Rd, Elm City, NC 27822 Phone: 252-218-1904 Emall: Escotiworkegmal.com  INVOICE  TOWN OFSTOKESDALE CLOSEDSESSION: DATECOMPLTEDISP52D2  TO: TimJ Jones P.O. Box 95 Stokesdale, NC 27357  FOR: JENNIFERSCOTT  DESCRIPTION  RATE (PER PAGE) 2.00  AMOUNT 190.00 20.00  Closed Session Meeting March: 12, 2020-type-95; pages Printed Document andi Mailling Fee  TOTAL  210.00