AGENDA TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC: 27357 JUNE 08, 2023 AT 7:00 PM  Available Venues to Watch/Attend:  a) Attend in Person at Stokesdale Town Hall in Council Chambers at 7E PM b) View Live Stream on Town of Stokesdale's YouTube Channel at 7 PM: https/www.youtube.com/chamnel/UCIWH7TOO 56F EDH6wliiA/live c) View & Participate (Citizen Comments) Virtually via Zoom at 7PM: htps/ns0/web.zoo72076/pd-/valldm/lanycaingt/z09  Meeting ID: 838 5542 0776 Passcode: 777347 One-Tap Mobile: 1-309-205-3325  1. 2. 3.  Call to Order, Pledge of Allegiance, and Invocation by Pastor Ed McKinney,  Stokesdale United Methodist Church. Review and Adopt the Agenda. Review and Adopt the following Minutes: a) August 11, 2022 - Regular Town Council Meeting b) May 11,2023 -) Regular Town Council Meeting  4.  Public Safety Reports: a) Stokesdale Fire Department b) Guilford County Sheriff's Office Administrative Reports: b) Planning Board: C) Events Committee: d) Property Committee: Financial Reports:  5.  a) Administrative Report: Dale F. Martin, Town Clerk  e) Town Park Improvement Committee: Tee Stephenson, Committee Chairman  6.  a) Finance/Budget Officer Report: Kimberly Thacker . Request to move funds within categories, if needed. Citizen's Comments from the Floor (3-Minute Limit per Speaker).  7.  PAGE10F2    PUBLIC HEARINGS: NEW BUSINESS: 9.  8.  Public Hearing on Proposed Budget for Fiscal Year 2023-2024.  Consideration and Approval of Operating Budget Ordinance for Fiscal Year 2023-  2024. Position. Services.  10. Consideration ofTown Administrator, / Town Clerk Job Description and Job 11. Consideration of proposal for Water System Consultation and General Engineering 12. Consideration for Fimance/Budget Officer to attend "A Budgeting Guide: for Local  Government" Webinar Series.  13. Citizen's Comments from the Floor (3-Minute Limit per Speaker). 14. Closed Session in accordance with $ 143-318.11. Closed sessions. closed session and exclude thej public only when a closed session is required.  (a) Permitted. Purposes. -Itist thej policy oft this Statet that closed sessions shall bel held only when required to permit aj public body to act in the public interest as permitted in this section. Aj public body may hold a (3) To consult with an attorney employed or retained by the public body in order to preserve the attorney- client privilege between the attorney andt thej public body, which privilege isl hereby acknowledged. General policy matters may not be discussed in a closed session and nothing herein shall be construed to permit a public body to close a meeting that otherwise would be open merely because an attorney employed or retained by the public body is a participant. The public body may consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, mediation, arbitration, or administrative procedure. If the public body has approved or considered a settlement, other than a malpractice settlement by or on behalf ofal hospital, in closed session, the terms of that settlement shall be: reported to the public body and entered into its minutes as soon as possible within a reasonable time after the settlement is 6)To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions ofi initial employment of ani individual public officer or employee or prospective public officer or employee; or tol hear ori investigate. a complaint, charge, or grievance by or against ani individual public officer or employee. General personnel policy issues may not be considered in a closed session. Aj public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal ofa member oft thej public! body or another body and may: not consider or fill a vacancy among its owni membership except in an open meeting. Final action making an appointment or discharge or removal by aj public body having final authority for the appointment or discharge, or removal shalll be taken in an open meeting.  concluded.  15. Council Comments. 16. Adjournment. ANNOUNCEMENIS:  The Town of Stokesdale Town Planning Board meeting scheduled for. June 22, 2023, The Town of Stokesdale Town Council will hold a regular meeting on July 13, 2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel Pardue  has been CANCELLED. Road, Stokesdale, NC: 27357.  PAGE20F2    Agenda Item Number3  Review and Adopt the following Minutes: a) August 11, 2022 - Regular Town Council Meeting b) May 11, 2023 - Regular Town Council Meeting    MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325. ANGEL: PARDUE ROAD STOKESDALE, NC27357 AUGUST 11, 2022 AT 7:00PM    Member's present were: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones, and Jim Rigsbee; Town Attorney Tom Medlin; Finance and Budget Officer Kim Thacker, Town Clerk Dale Martin and Deputy Town Clerk Robbie Wagoner.  1.  Call to Order, Pledge of Allegiance and Invocation  Mayor Mike Crawford called the meeting to order and led the Pledge of Allegiance. Councilman Mayor Crawford announced the receipt ofa State Grant for $50,000 that the Town will be receiving due to the efforts of] Mayor Pro Tem Foy. The grant can be used for capital  Tim Jones gave the invocation.  improvement projects or equipment.  2.  Review and Adopt the Agenda  Councilman Jones added item #13a - Septic System Maintenance.  Mayor Pro Tem Foy added a discussion on Water Workshop needs after item #12. Town Park  Improvements.  Mayor Pro Tem Foy made a Motion to adopt the agenda as amended.  Councilman Jones seconded the motion Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried. 3.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Review and Approve Minutes: June 21, 2022 Special Called Town Council meeting Mayor Crawford made a Motion to approve the Minutes of. June 21, 2022 Special Called Town  Council meeting as presented. Mayor Pro Tem Foy seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Aye Aye  Mayor Pro' Tem Foy Aye Councilman Jones Aye    Motion carried. 4.  Public Safety Reports:  Firel Department  Fire Chief'Todd Gauldin gave the: fire report for the month. The Fire Department' s tip for the month is "stop, drop and roll" reminder and encouraged everyone tol have a home escape plan in Councilman Rigsbee reminded citizens to always secure their property to deter thieves.  place and to; practice it.  5.  Administrative Reports:  a) Administrative Report from Interim Town Clerk:  Town Clerk Dale Martin presented the Administrative Report for the month ofJuly.  b) Planning Board: None presented.  c) Events Committee:  Mayor Pro Tem Foy announced the parade is planned for the second Saturday in December.  d) Property Committee:  Councilman Jones reported that the coke cola machine is still at the park, however there is no money, nor inventory in the machine. Council discussed options to have the machine removed  and then asked that it be plaçed on: next month's agenda for discussion.  6.  Financials: Finance/Budget Officer:  Kim Thacker  Mrs. Kim Thacker presented the financial reports for the month of. July for both the general fund  and water fund.  Mrs. Thacker then noted the following changes to the Budget message:  Page 1: Highway 220 was changed Interstate 73  Page 2: REVENUES: first 2 sentences were changed to read - General Fund Revenues for Fiscal Year (FY) 2022-2023 are estimated at $794,787.50. The town receives $158,690.11 from the Water Enterprise Fund as ai reimbursement for shared expenses paid from the' Town's General Page 2: end ofs same paragraph, sentence added: The town has been awarded funds froma federal grant from the State and Local Fiscal Recovery Fund also, known as the. American Rescue  Fund.  Plan (ARP) in the amount of $362,787.50.  2    Page 2: EXPENDITURES: changed to read: General Fund Expenditures for the Fiscal Year (FY) 2022/2023 are budgeted to be $953,427.61. General Fund revenue of $794,787.50 coupled with the reimbursement of $158,690.11 from the Water Enterprise Fund for shared expenses paid in full: for the General Fund represent a balanced General Fund budget for FY 22/23,  Page 3: corrected House Bill # to read 1136  Page 3: removed the last sentence: Legislation is currently being discussed which would delay  the Town'sre requirement to encumber or spend these funds until June 2023.  Mayor Pro Tem Foy made a Motion to adopt the revised Budget Message and place on the Councilman Jones seconded the motion and Amended the motion to include the date 8-11-2022  Town's website.  added to the end oft the Message.  Mayor Pro' Tem Foy accepted the amendment.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried. 7.  Aye Aye  Mayor Pro' Tem Foy Aye Councilman Jones Aye  Citizen's Comments from the Floor (3-minute Limit per Speaker)  Derek Mobley, 6012 Crystal Spring Court, Greensboro, NC27410, County Commissioner, Democratic Candidate, introduced himselfand expressed his concerns with spending in our school system, sufficient law enforcement and total budget expenditures. He noted that Stokesdale does not receive sales tax revenues and will investigate ways to remedy that overall. Mayor Pro Tem Foy mentioned Caldwell County'sa arrangements for distributing sales tax and Councilman Landreth asked ifh he was in favor ofa a tax increase. Mr. Mobley stated not generally  asked that, ifelected, he might investigate that possibility. but would depend on how the money is to be spent.  OLD BUSINESS 8.  Review and Adopt the 2022-2023 Schedule of Fees and Charges  Return Check Fee - set at rated allowed by NCGS ($35.00). Ball Fields and Shelter rentals discussed = no change.  Town Hall rentals discussed = changed Kitchen to $100/resident $150non-resident Deposit  $250  3    Non-Profits: Resident- - No Fee reservation per month) Board of Adjustment Cases: $250  Non-Resident-s $100  Statement added: No fee for Non-Profits with a legal Stokesdale address (Limit 1 free  Street and Easement Closings: no change, investigate further.  Any other Requested Public Hearing: $250 per case, plus legally required advertising costs  Water Customer Service Fee: $25.50 Water Usage Fee: $6.70 per 1,000 gallons  Close/Abandoned Tap Fee: $250 ($1,000 reconnect Fee) Water Meter Deposit: $500.00 (refunded upon return undamaged) Mrs. Thacker pulled records of payments to the Town's Engineer.  Plan Review Fee increased to $550.  Councilman Jones made a Motion to authorize Staff to made the above changes to the 2022- 2023 Schedule of Fees and Charges and to submit to Council for review and approval at a later  date. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried. NEW BUSINESS  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  9.  Authorization ofl Mayor to execute letter from Offit Kurman to transfer representation, files and records currently maintained by the Town Attorney Tom  Medlin.  Mayor Crawford made a Motion to execute. Letter from Offit Kurman dated. July 7, 2022, to transfer representation, files and records currently maintained by the Town Attorney Tom  Medlin to the new: firm.  Councilman Rigsbee seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Aye Aye  Mayor Pro' Tem Foy Aye Councilman Jones No  4    Motion carried, 4-1.  10. Discussion on Water Line. Extension on Ellisboro Road.  Councilman Jones made a Motion table the water line extension of Ellisboro Road for consideration at a later date as a capital improvement project. Councilman Landreth seconded.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  11. Request by NCDOT for Road Abandonment ofSR 2102 Angel Pardue Road in Mayor Crawford made a Motion to approve ai request by NCDOT to abandon aj portion of SR Councilman Jones asked to amend the motion toi identify the NCDOT file # G-41-22. Mayor Crawford and Councilman Landreth accepted the amendment.  Stokesdale in Guilford County  2102 Angel Pardue Road. Councilman Landreth seconded.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  RESOLUTION No. R-2022-02  Al RESOLUTION CONSENTING1 TO THE ABANDOMENT OF Al PORTION OF ANGEL PARDUE ROAD (SR 2102), LOCATED WHOLLY WITHIN THE CORPORATE. LIMITS OF THE TOWN OF STOKESDALE, NORTH CAROLINA, FROM THE SECONDARY ROAD SYSTEM OF THE STATE OF  NORTH CAROLINA  WHEREAS, Angel Family Limited Partnership, the property owners of this portion of Angel Pardue Road (SR 2102) have petitioned the North Carolina Department of Transportation to abandon 0.07 miles of said road from the State Maintained System as shown on the aerial map WHEREAS, the North Carolina Department of Transportation has declared through a letter dated August 3, 2022, that the 0.07 mile portion of said road located on the property of Angel Family Limited Partnership should be abandoned from the Secondary Road System of the State  attached to and made a part oft this Resolution as Exhibit A; and  ofNorth Carolina; and  5    WHEREAS, the cognizant District Engineer of the North Carolina Department ofTransportation does recommend the aforesaid Exhibit A description abandonment from the Secondary Road  System ofthe State ofNorth Carolina. NOW,THEREFORE, BE ITI RESOLVED THAT:  The Town Council on behalf oft the Town of Stokesdale, North Carolina does herewith, after due consideration and deliberation and without any objection being heard, concur and consent to the abandonment of0.07 miles of Angel Pardue Road, (SR 2102) from the Secondary Road System of the State ofl North Carolina to the same degree and measure to which Angel Family Limited Partnership has petitioned said Department of" Transportation of the State ofl North Carolina; and to the same degree and measure to which the said Department of Transportation does now recommend abandonment from the said Secondary Road System ofthe State ofNorth Carolina.  This the 1lthday of August, 2022.  Motion carried.  12. Town Park. Improvement  Mayor Pro Tem Foy and Councilman Landreth provided an update on the on-going discussions fori improvements to the Town's park taking into consideration the results oft the town's survey that was conducted a few years ago. Items ofinterest identified were: basketball courts,  playgrounds and picnic areas, nature trails and amphitheater.  12a. Water work shops.  Mayor Pro Tem Foy recommended Council commit tol holding a water workshop every other Tuesday at 5:15 pm at' Town Hall, starting with August 16th. Hei referenced the Town's policy that special called meetings are held at 7:001 PM, however, he felt that ifCouncil consents to meet at an alternate time for a workshop meetings that it is proper to do so. This schedule is conducive to stafft time as well as contractors or engineers that may be asked to attend. Council discussed the format for the meetings and noted that no spending oftown money is expected to be voted upon at these workshop meetings, however, votes may occur assigning Mayor Pro' Tem Foy made a Motion to hold as series of water workshop meeting at 5:15 pm, every other Tuesday, beginning with August 16, 2022, August 30th, 2022, September 13, 2022, September 27, 2022, October 11,2 2022, October 25, 2022, November 8, 2022, November 22, 2022, December 6, 2022 and December 20, 2022, at' Town Hall. Councilman Rigsbee seconded  specific tasks to staff or council members as follow up items.  the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones No  6    Motion carried, 4-1.  13. Discussion ofTown Utility Contractors  Councilman Rigsbee recommended that Staff put together a vendor package that includes any proposal, insurance information, etc. for Council'sreview prior to taking a vote on a potential Councilman Jones stated that he added this item after he discovered that the Town has no backup utility contractor. He added that he has been in contact with A &1 DI Enterprises, Inc. as a Councilman Jones made a Motion to add A & D Enterprises, Inc. to the Town's Emergency Contact List as back up vendor and that we. follow up with. A &DI Enterprises to request they provide the Town with aj price list and relevant insurance information. Mayor Pro Tem Foy  vendor.  potential backup utility contractor.  seconded motion, Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  13a. Septic System Maintenance  Councilman Jones then addressed the need to have septic system serviced here at' Town Hall. Following a brief discussion, estimates will be obtained and brought back to Council for action. Mayor Crawford asked for Citizen's Comments prior to Council's Closed Session. 15. Citizen's Comments from the Floor. (3-minute Limit per Speaker)  Bobbie Dalton, 8639 Oak Level Church Road, Stokesdale, NC - expressed a concern about  cyber bulling.  14. Closed Session in Accordance with NCGS 143-318-11 (a)(6)  (a)) Permitted Purposes. - Iti is thej policy of this State that closed sessions shall bel held only when required toj permit aj public body to act int the public interest as permitted in this section. A public body may holda (6)To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions ofinitial employment of an individual public officer or employee or prospective public officer or employee; or tol hear ori investigate ac complaint, charge, or grievance by or against ani individual public officer or employee. General personnel policy issues may not be considered: in a closed session. Aj public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal ofai member of thej public body or another body andi may not consider or fill a vacancy among its own membership except in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority for the appointment or discharge or removal shall be taken in an open meeting.  closed session and exclude the public only when a closed session is required:  7    Mayor Crawford made a Motion to enter into Closed Session in accordance with NCGS 143- 318-11 (a)(6) at 9:09 pm. Mayor Pro Tem Foy amended the motion to state that the purpose of the Closed Session is to discuss personnel matters. Councilman Rigsbee seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Mayor Pro' Tem Foy made a Motion to enter into Open Session at 9:44 pm. Councilman  Landreth seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried.  Aye Aye  Mayor Pro' Tem Foy Aye Councilman Jones Aye  Mayor Pro Tem Foy made a Motion to appoint Priscilla Hunsucker as Water System Customer Service Manager and set a wage of$21.40/ hour. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Aye Conncilman Rigsbee Motion carried. 16. Council Comments.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Councilman Rigsbee reminded everyone that school will be starting and to be safe and pay Mayor Pro Tem Foy thanked those ini the audience tonight and congratulated Mr. Hunsucker on Councilman Jones thanked the citizens in attendance and Staff. He noted the passing of Shorty Mayor Pro Tem Foy echoed Councilman Jones comments ini regard to Mr. Wilson. Mayor Crawford also echoed those comments in regard to Mr. Wilson, Councilman Landreth thanked everyone. for attending.  attention as kids getting on and off the school buses.  her promotion.  Wilson in Summerfield, al local icon.  17. Adjournment. motion.  Councilman Landreth made a Motion to adjourn at 9:50j pm. Councilman Jones seconded the  8    Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried. Announcements:  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Being no further business to come before Council, the meeting was adjourned at 9:50 pm.  Cancelled: Planning Board Meeting Thursday, August 25th at 7pm at' Town Hall Town Council Meeting Thursday, September gth at' 7 pm at' Town Hall  Approved:  Michael E. Crawford, Mayor  ATTEST:  Dale F. Martin, Town Clerk  9    Agenda Item Number  4  Public Safety Reports:  b) Guilford County Sheriff's Office    Stokesdale Town Hall  From: Sent: To: Cc: Subject:  Ryan Seals malseguliocounynegon Thursday, June 1, 20239:01AM Stokesdale Town Hall  Andrew Drake; Owen Myles; Latoya Howell; Mike Burns May 2023 Stokesdale crime stats for. June 8 council meeting  In May, the sheriff's office responded toa ai total of 204 calls for service in Stokesdale town limits, resulting in 20 formal  case reports. Ofnote:  Detectives have obtained warrants on a subject for a 3/15 residential break-in that occurred on Colgate Road. On 5/28, a resident along the 8200-block of Branson Road reported her catalytic converter: stolen from her vehicle while it was parked outside her home. We: strongly encourage residents and businesses to put surveillance cameras up along their driveways and exterior of their homes ify you can afford to do SO to assist us  ins solving such cases.  Calls by type:  BURGLARY: VEHICLE BURGLARY RESIDENTIAL DISTURBANCE ALARM ASSAULT DOMESTIC WEAPONS OFFENSE WARRANT  FRAUD MISSING PERSON ACCIDENT OTHER SUSPICIOUS VANDALISM THEFT TRAFFIC  2 21 1 6 6 3  1 3 114 16 3 3 17    20  2  00  QDQ  2Q  de  8o  QQ  Sergeant Ryan Seals District! Guilford County Sheriff's Office 7504 Summerfield Road, Summerfield, NC27358 336-641-2303 I m: 336-382-8877  easepulorcounynegos www.gulfordcountysheriff.com  GDD  E-mail correspondence to and from this address may bes subjectt tot the North Carolina Public Records Law and may be disclosed tot third parties by an authorized county official. Ify youh have received this communication in error, please dor not distribute it. Please notify thes sender by E-mail att the address shown and deletet the original message.  This document is the property of the Guilford County Sheriff's Office and is marked Law Enforcement Sensitive (LES). Further dissemination of this document is strictly forbidden except to other law enforcement agencies for  2    Agenda Item Number - 9  Consideration and Approval of Operating Budget Ordinance for Fiscal Year  2023-2024.    Agenda Item Number 9  Consideration and Approval of Operating Budget Ordinance for Fiscal Year  2023 2 2024.  Town Staffisa actively working to complete this item. Once complete, this information will be provided to the members of the Town Council.  POEVICITO OAITE NOVEMBER 19.1080    Agenda Item Number 10  Consideration ofTown Administrator / Town Clerk Job Description and  Job Position.    Town of Stokesdale Town Administrator/Town Clerk Proposed Job Description  The Town of Stokesdale is a small community located in the northwest corner ofGuilford County The Town Administrator, /Town Clerk position serves as the primary point of contact for its Citizens. This position requires superior organizational, writing, and research skills along with the ability to  and operates under the Mayor-Council form of government.  communicate effectively with citizens, staff, and elected officials.  PRIMARYTASKS:  1. Manages and supervises the' Town government staff; works with them to establish long and short range goals and ensures effectiveness and efficiency ofs services provided; communicates organizational mission, vision and goals as established by elected officials and Administrator and helps staff enhance these goals and implement programs consistent with them; builds a strong team among staff with energy and a cohesive vision. 2. Attend all regular and special meetings of the Town Council. Int the event the Town Administrator/Town Clerk is unable to attend, to appoint a designee.  3. Maintains custody of official Town Council minutes, ordinances and resolutions and answers inquiries regarding Council action. Serves as custodian of public records including Code of Ordinance Book, Development Ordinance Book, contracts, agreements, deeds, and other 4. Attend all meetings of committees oft the Town Council when requested to do SO bya a member ofthe Town Council and offer technical and clerical assistance as needed. 5. Broad knowledge oft thel Federal, State and Local Laws for Local Government. 6. Keep the Town Council advised oft the town's financial condition and its future financial needs, and in cooperation with the Budget Officer/Finance Officer, assist with fiscal control duties in connection therewith as may from time to time be authorized by the Town Council. 7. Assist the Budget Officer/Finance Officer in the preparation oft the annual budget. 8. Determine and manage the content ofinformation posted on the Town website.  public records. Prepares and/or publishes legal notices as required.  PAGE 10F2    9. Direct and work with Guilford County Planning to administer, interpret and enforce town ordinances of record, and perform such other duties and functions as the Town Council may 10. Seeks innovative methods ofs stewardship and new revenue sources; makes professional and realistic recommendations for expenditures ofTown's funds; manages Town resources including budget, facilities, equipment, technology, town property, etc.; oversees and/or 11. Oversees continuing education for Town Administrator, Clerk, and Finance Officer 12. Coordinates and works with staffi in ensuring policies, laws, and ordinançes are. legal,  prescribe.  performs grant development and administration.  positions.  workable, enforced fairly, and consistentlyin implemented. 13. Oversees the operational management oft the Town's Water Systems. 14. Oversees recreational and other leisure services related to Town Park.  15. Represents the Town positively when meeting with and speaking to community groups and citizens. and other public agencies about specific programs, services, policies, and other issues as needed; responds in a timely fashion to citizen concerns and requests; establishes and: maintains effective communications with media to keep citizens informed about the 16. Cooperates with other governmental units as necessary to provide professional and effective services to the citizens (State, transportation, county, neighboring cities, etc.), drafts and 17. Demonstrates leadership and sound decision making skillsi in emergency and controversial 18. Investigate, study, and make reports pertaining to town government affairs for the Town Council as they may direct and as the Administrator may deem necessary. Submits periodic progress reports, annual status of goals achieved, financial statements and other reports to the 19. Maintains current knowledge of management and municipal trends, laws, andi issues; 20. Assist with utility billing, collecting payments, processing requests for new services by residents and builders. Assist ini thej preparation of daily deposits and preparing monthly  Town's programs andj progress.  reviews inter-local agreements for various services.  situations; leads ini finding collaborative resolutions to conflicts.  Town Council.  maintains modern public administration knowledge and skills.  water reports. Assist with processing 811 requests. 21. Request assistance or review by the Town. Attorney as required.  22. Performs other duties as: required.  June 2023  PAGE2OF2    Agenda Item Number - 11  Consideration of proposal for Water System Consultation and General  Engineering Services.    Hazen and Sawyer Greensboro, NC2 27408-36292.7490 May 26, 2023  Hazen 620 Green Valley Road, Suite 101  Mr. Robbie Lee Wagoner II Deputy Town Clerk Town of Stokesdale email: Epupeler@soksdacog  Re: Proposal in Response to Request for Statements of Qualifications and Interest in Providing Water System Consulting and Engineering Services for the' Town's Water Distribution System  Dear Mr. Wagoner:  Hazen and Sawyer is pleased to submit our proposal in response to the Water System Consulting and Engineering Services Request for Statements of Qualifications and Interest. Our experienced team, relevant qualifications, and targeted approach to the funding requirements will provide the Town of Stokesdale with superior analysis toi inform water infrastructure planning and decision-making, facilitate thej procurement of available funding opportunities, and enable the attainment of operational and financial Superior Institutional Knowledge. Our experience working with the Town and familiarity with the system and upgrades enables us to hit the ground running int the analysis and design oft the proposed infrastructure projects. Our existing knowledge oft the Town's systems will allow us to focus more on Strong Relevant and Local Experience. We are aware of the challenges faced by the water system and are prepared to address them. No one is invested more: inj your system than Hazen and our local PM, Aaron Babson, PE, whoi is raising his family int the Town of Stokesdale. Our homegrown interest, backed by our team' 's engineering, organizational, and financial experience working with other utilities facing similar challenges, means efficient identification of needed infrastructure projects and beneficial Funding and Financial Expertise. Our team will deliver insight and guidance on opportunities for grant or favorable interest funding fori identified infrastructure projects, with particular focus on new opportunities such as American Rescue Plan Act and] Infrastructure Bill funding like the $400,000 previously secured. Our funding experts have decades of experience helping North Carolina utilities fund water and sewer infrastructure projects and include Seth Robertson, PE, who managed the State's SRF We appreciate your consideration and look forward to working with you on this important project.  goals by the Town. We bring:  analysis and less on background understanding ofs systems.  funding opportunities.  program for over 13 years.  Respectfully, ASRR Aaron Babson, PE Associate Vice President  Primary Contact Information: Aaron Babson, PE 620 Green Valley Road, Suite 101 Greensboro, NC:27408 Phone: (336)478-3378 I Cell: 919)971-3256 bodhrmmdayeton  hazenandsawyer.com    Water SystemEngineering Consulting Services. TownofStokesdale Section 1 - Firm Profile  Hazen and Sawyer is a trusted expert in the waterindustry. Wateri is our Hazen: and Sawyerisan nationally recognized consultingf firmf focused onj mwaatgetwadwaw pollution control: services. Ours sole focusi iswater; ours specialties remain constanti foras simple reason:itallows Hazen has grown steadily overt they years, from the original six-person ofice established in 1951 by Richard Hazen and Alfred W. Sawyer to our present staff ofover1 1,500 employees. We area a design professional corpo- ration owned entirely by our employees. Executive-level management is provided by al Board of Directors, Hazen: and Sawyeri is committedi to working with our clients top provide cost-effective, optimal solutionstotheir engineering needs. Wel bring superior technical expertise and significant relevant experience, along witha dedication to excellent communication, to ensure exceptional service to each client. Ours success is confirmed  only business.  us tol bet the most proficienti int these chosen fields.  consisting of registered Professional Engineers.  byt thes satisfaction of our clients; over 80 percent of our worki is repeat business.  FIRM SUMMARY Legal Entity Hazen and Sawyer Type of Business Design Professional Corporation State ofl Incorporation New York Federal Employee IDI Number 13-2904852 NCPEI license C-0381 Website hazenandsawyer.com  all things watere Since 1951 wel havet focused on providing safe drinking water and controlling water pollution.  HazenOffices  Wel have grown to over 1,500 Professionals  Areas of Service 180  1  - Reuse CSO  Stormwater  Resources Water  Conveyance Drinkingy Water Wastewater  Biosolids  Hazen and Sawyer    Water SystemEngineering0onsutingSenvices  Section2 2-F Firm Experience  Section 2 - Firm Experience  Our qualifications and experience demonstrate our ability to handle all potential assignments that could arise under this contract. On-Call Experience and Qualifications  Hazen currently has "on-call" type engineering service agreements with many large and small municipalities and authorities int thel Mid-Atlantici region. The majority ofthese agreements havel beeni inp place for somet time Thef figurel belowi illustratest the extent of ouron-call contract experiencei int thel Mid-Atlantic Region, headquar- teredi inl Raleigh. Weu understandi the diverse natured of assignmentsi underon-call contracts: and! havet thel breadth ofresources to respond effectively to any needs that arise. Our extensive experience with on-call engineering contracts willa allow us to efficiently servet the Town of Stokesdale: fort this program, as wel havei int thep past.  andl havel been renewed multiple times.  Mid-Atlantic On-Call Contracts City of Fairfax, VA Fairfax County, VA Fauquier County Water and Sanitation Authority, VA Hanover County, VA Ohyoffredericksburg' VA Authority, VA Henrico County, VA Chesterfield County, VA City ofRichmond, VA City ofWinchester, VA Loudoun) Water, VA Townd ofLeesburg, VA City ofVirginia! Beach, VA City ofNorfolk, VA Newport News Waterworks,' VA City ofChesapeake, VA City ofPortsmouth, VA Spotsylvania County, VA Hampton Roads Sanitation! District, VA Spotsylvania County, VA ARWA&S SCWWA, Petersburg, VA City ofHopewell, VA Pepper's Ferry Regional Wastewater Treatment. Authority, VA Town ofOhristiansburg VA Rivanna' Water and Sewer Authority, VA Upper Occoquan Sewage Authority, VA Western' Virginial Water Authority, VA Charlotte! Water,NC  City of Durham, NO City of Greensboro, NO City ofHigh Point,NO City ofH Havelock, NO City of Jaoksonville, NC City of Raleigh, NO City of Sanford, NO Concord,NO Elon, NC Harnett County, NC Hendersonville, NO Johnston County, NO Union County, NO Winston-Salem/Forsyh Co. Utilities, NO City ofA Asheville, NC Townd ofFuquay- Varina,NO Davie County, NC Salisbury-Rowan! Utilities, NO Roanoke Rapids Sanitary! District,NO Charleston' Water, SC City of Columbia, SC Cobb County Marietta WaterA Authority, GA Gwinnett County Department of Water Resources, GA DC Water,DC Cecil County, MD City ofF Rockville, MD City ofE Baltimore, MD Frederick County, MD  HarisonburgRokngham Regional Sewer Towno of Cary,NO  Supporting Over 59 On-Call Contracts  Princel William County ServiceAuthority, VA AnneA Arundel County, MD  We are experts ind delivering on-call services  Fayetteville Public Works Commission, NO Howard County, MD  Hazen and Sawyer hazenandsawyer.com  2    Waters SyatemEngineering0onsutingsenvioes  Section2-F Firm Experience Services likely required to address the Town's needs under this RFQ. 1. Hydrauliol Modeling Servioes to complete the Asset Inventory. Assessments (AIAs) 2.D Design Servioesi fort the mixings systemint the Town's Tank 3. Design Servioes to oomplete thei installation ofac control valve att the paint ofe entry. 4. Grant Fundinga and Administration Servioes 5.F Finanoial Services  Hazen and Sawyer's Firm Expertise  Hazen and Sawyer isa ai full service engineering firm specializingi in the waterindustry. Wec canj provideallofther required services ont this contract includingthoser gindlpompatcle-aat theprojetshighlighted Ofheemicin.ladatudyulayyurlindtiefalowigs gserviceshighlighted Hydraulic Modelingf for Water Distribution Systems Design Services for Water Distribution: Systems Grant Fundingand Administration Experience  int thel Request for Qualifications. foryourreference.  Financial and Rate Analysis Servicesi for Municipal Water Systems  Hydraulic Modeling  Hazen has earnedar reputation as al leaderi inl hydraulic modeling of water and distribution. Wel have conducted many recent waterdistribution modelingprojects, master plan updates, andl IDSE plans for many ofthei major municipalitiesi int thel Mid-Atlantici region. These projectst typically consist of demand projections, model devel- opment, calibration, ands simulation. System deficiencies arei identified, andi improvements recommended, including costing, to develop ap phased CIPthat willy provideg guidancei intot thep planning! horizon.' Thef figurebelow demonstrates thel breadth of our comprehensive modeling experience in the region, including our familiarity with the Town of Stokesdaler waters system, gathered! bys serving ass yourt trusted advisor overthel lasti few years.  Waterl Modeling Experience  Virginia  Oityof Winohester Loudoun Oounty Hendorsonville Leesburg Fairfax Water Prinoel William County Oulpeper Frederioksburg Spotsylvania Oounty Oharlottesville Henrioo County Suffolk Danville  North Carolina Beeoh! Mountain Gibsonville Asheville Bessemer Oity Statesville Reidsville Mount Airy Yadkin Oounty Greensboro Winston- Salem Thomasville Davidsonl Water Jamestown High Point Arohdale Lexington Salisbury Landis Charlotte Union County  Elon Burlington Mebane OhapelHill Graham Hillsborough Durham Sanford Fort Bragg Roanokel Rapids Henderson Rooky! Mount Stokesdale Halifax Wake Forest Raleigh Oary Garner Holly Springs  00 Harnett County Johnston Oounty Goldsboro Greenville Pamiloo County First Oraven Havelook Brunswiok Oounty Wilmington  6 00  Hazen and Sawyer hazenandsawyen.com  3    Water System EngineringOonsutings Services  Saaiom2-Fimbperiemce  Design Services for Water Distribution Systems  Wel have demonstrated: successi int the designa and construction administration ofwatertransmission mains, as showni int thet table below.) Many ofthese projects required evaluation of! potentialalignments, methods ofcon- struction, easement and property acquisition, avoidance of critical crossings where possible, minimization of construction costs, maintenance oftrafficplans, andj projectschedule considerations. Wel have designed cathodic protection systems for several of our transmission main projects, including 30,0001 linear feet of120-inch-di-  ameteri raw water pipingf for Charlotte Water.  Water Distribution and Transmission System Design Experience  Length Diameter (LF) Material 16" 4,000 DIP 12" 5,500 DIP/PVO 24"-30" 30,000 DIP 24"-30" 45,000 DIP 12" 15,000 PVC 24" 7,200 DIP 4,6",8" 1,350 DIP 8" 2,300 DIP 12" 4,500 DIP 16" 9,300 DIP 30" 6,000 DIP 24" 15,000 DIP 8" 900 DIP 12:,26" 12,700 DIP 120" 28,000 Steel 6,16" 45,000 DIP 12"-36" 145,000 DIP 30,36" 13,830 DIP 12,16" 3,300 DIP 30,36" 3,600 DIP 24 1,500 DIP 8" 35,600 PVO 8" 6,400 PVC  Client Oity ofD Durham, NO Havelook, NC  Project  Davis! Drivel Interconnection' Water Distribution! System Cunningham- Miller Connection Randleman Feeder Main Hastyl Level Water! Main Replacement Mason FarmF Reclaimed Water Basin Fernl Lake Water Replacement Oldi Mason Farml Water Replacement Mains Mill Grovel Water Main Improvements Jones Sausage RoadN Main! Waterl Line Atlantio/ Avenuel Waterl Line Falls ofNeusel Roadl Transmission! Main Vest WTPY Yard Piping Johnston Roady Water Mains Raw Water Transmission Main Minth Hilll Water! Main Exensions Lakel Marion Regional Water System. Santee Reach- Phase1 1Water Trasmission! Mains Swift Creek Water Main ByrdF Park: Zone1 1NSupply Main Dulles South Project, Leesburg, VA Fairmount Park Water: ands Sewer Replacement Pump Station 23V Watera ands Sewer Replacement  PublicV Works Commission, Fayetteville, NC Ft.Bragg Waterl Line  Davidson) Waterl Inc., Welcome, NO OWASA, Carrboro, NC Union County, NC OityofRaleigh,NC Charlotte) Water, NC  Potters Roada andF Forest! Lawn! Drive Water Transmission! Main 16" 27,500 DIP  Santee Cooper, Monoks Corner, SC Chesterfield County, VA Cityo of Richmond, VA Loudoun) Water,Ashburn, VA Cityo ofNorfolk, VA  Hazen and Sawyer - hazenandsawyer.com    Water System Engineering Consulting Services  Secton2-Fimbaparemne  Grant Funding and Administration Experience  Funding  Hazen understands thei importanceofimplementingaskilftuly developedi fundingplant toe ensuretheTownc can successfully executeyourCaptalImprovements Planwhilei minimizingt! the correspondingi financial impactsto rate payers. Hazen's proven comprehensive approach tot funding assistance: for grant and favorable financing programs has enabledi utilities, includingthe: Town ofStokesdale, to effectively ohtainfiumlingasistance from Hazeni is particularly adept at rdpngusafipliatiant fori newf funding opportunities, ensuringthat utility partners arei immediately: abletot takea advantage ofavailable programs and do noti miss out onj potential opportunities. One example ofthiss success ist thel EPA-administered WIFIA, program, which was establishedin 2017.1 In ordert toj provide theb besti information to clients and ensuret thel highest opportunity fors success, Hazen immediately engaged WIFIA program staff, developed a detailed understanding of program priorities, and assisted clients in determining which capital projects besti fitt thej program priorities. Hazen's] proven approach has helped clients receive WIFIA funding ine each oft the four years thej program has existed, with approvals  over3 30U unique fundingi programs in the last teny years.  rangingfrom: $291 milliona andt totaling $1.41 billion.  $1.6 Billion $2.5 Billion $4.1 Billion Relevant Local Funding Success:  $1 Billion+ Funding  Grant Funding Loan Funding TotalFunding Resiliency-Based Hazens secured approval for almost $70M, the maximum: amount off funding possible for GUCV WTPF project from SRF ($40M) and WIFIA ($29M) Hazen! has secureda anda administered over $340r millioni inf favorablet funding for North Carolina clients, including almost $240r million since 2019  Amount  Amount  Amount  SC  Administration  Hazen understands federal financial assistance may be used toi fund all orap portion ofthis project and will comply witha allt terms and conditions ofthef funding documents. We will developac detailedo complianceplan with designated roles and responsibilities for each part ofthet teami for both clarity andt to ensure thate everythingis beingo donet tor maintain compliancet throughout thep project. Wer recommend: scheduling meetings around design ando construction progress meetings withl key representatives ofthe Town, the grant administration: and design team, and the construction team to ensure continued compliance. Following construction, Hazen wills support  you witha any necessary close out eportingdocumentation. Quarterly Progress Reports duringo designa ando con- struction to ensuret the project is meetingf funding Confirmation: any M/WBEg goalsa andt the Preservation ofOpen Competition: arei includedint the Contract Provide required Financial Status Reports Submit alll bid documentation for final approval  Potential aid could include:  Report on status ofa all required regulatory and ProvideThird! Party Inspection Servicesi ifrequired tor meeta any Specific. Award Conditions Work witht the Town'sfinancial. department tos sub- mit all requiredi information and certifications to requestr reimbursement offunds Provide all required closeout documents and final reports, includingf finalf financial reports, quarterly reporting, andi final payment requests  building permits  requirements  before advertising  Hazena ands Sawyer hazenandsawyer.com  5    Water SystemEngineering OonsultingServioes  Section2-F Firm Experience  Financial and Rate Analysis Services for Municipal Water Systems Our Approach tol Utility Sustainability Account for Existing Revenue  Resources indo Sustainability Community Infrastruc- ture Successful Financial Strategy and Rate Viability Performan Study @ Local Understanding  Our rate model is configured toi import as many customer billing records as youwouldl liket toj provide. Wec cans seamlesslyi import monthly billingrecords fore eacho customer." This levelo of granularityallowst ust toeasilyi identify! historical usage trends and gives us the ablitytodynamicaly, adjust customer usagein  future projections toj project future revenuei impacts.  Oure economists andi finan- ciale experts work as partof our technical teamst to provide integrated and clients' water, wastewater, Since our inception, Hazen analyses tos supportour clients. Oure economists are in-house andf fullyi integrated with design ande engineering communication: and cooperationi from planning tostartup. Since we only worki int the water sector, wel have ac deep  Operating Expenses  Priorf fiscalyear operating expenses willl bei importedi from yourstatement of cost-effeotive solutionst to accounts and grouped into operating categories for the calibration year. ands stormwater challenges. minimum servicec chargei forf future rates. Current operatinge expenses canl be has provided a variety of imputfbudgetedoar-te)andorprugetad based on customized categorical economic andi financial  Additional historical data can be loaded to analyze trends. This also allows us to examine fixed versus variable costs and helpi identify the appropriate  escalation rates. Future Consumption  Our model includes thea abilityt tov vary populationa and consumption projection teams, which means open  separately. Results from our price elasticity review can! bei incorporated dynam-  ically based on thei ratej projection scenario. Evaluate Adequacy of Future Revenue  Usingt the projected costs and revenue, annual outputs are provided fort the understanding of the full entirep projection period. These outputsi include capitalr requirements, financial life-cycle cost ofu utility indicators, operatingf fund balances and reservel balances. Our modelers will operations andt thet true. ensuret that revenuest from eachs sourcea area appropriately matchedtoe each cost value ofv water resources. category to ensure adequate revenues and compliance with North Carolina Our combination of  Code, andt the Town ofs Stokesdale's drivers. Wewill also evaluate affordability  experience andi industry knowledge allows ust to provide added value across thes spectrum ofeconomic needs.  ofthep proposed rates scenarios. Future Rates  Once all the inputs are loaded in the model, the user-friendly model model can easily be toggled to view thei impact toj projected revenue and financial indicators. Ourteam will work withy yout to develop thec optimum rates scenario, butt ther model willb bej providedt tot the Town: atp project completionandyouwill havet thea ability toi manipulate: futurer ratei increases, should conditionso change, givingyout the maximum flexibility even after our contract is complete.  Hazen: and Sawyer hazenandsawyer.com  6    Water System Engineering Consulting Services  Section2 2-1 Firm Experience  Previous Experience and Knowledge of the Town on Stokesdale System Hazen and Sawyer is curentlyworkingwtth the Town ofStokesdaleas  your trusted advisor.  Thej project team you aref familiarwith will continue to work withy you on thei future projects developed ast task orders from this proposal. As shown below, our previous work illustrates our knowledge ofthe Town's water system, familiarity with the Town's political system, and knowledge oft the governmental: relationships of the Stokesdaler waters system. Asar resident ofthe Town, and with childreni int thel locals schools, our proposed] Project Manager lives and works with thosel he would: serve ont this contract: and! has av vested interest tot thes safety and Hazen does notl have conflicts ofinterest from any ofyoura adjacent municipalities or potentalrelationships.  viability ofthev water supply.  On-Calll Engineering Services for the Chlorination System Evaluation  Project Activities: Projecte evaluatedi the chlorination system and provided recommendations fori improvement and operation  Similar Project Team: Michael Wang, Chris Evans  Hydraulic Modeling and Distribution System Master Plan  Project Activities: Projecte evaluatedi the water quality and operation oft the distribution system. Evaluated proposed system modifications fori improved system performance Recommendedi the control valve installation and potential mixing system for improved water quality Project Activities: Review Developer submitted engineering drawings Providei intermittent fieldi inspection for quality control with specifications  Similar Project Team: AaronBabson, BradE Bennett, Chris Evans  Standard Specification Development, Plan Review and Inspections  Similar Project Team: Bennett, Chris Evans  Developed! Standard! Speoifications Aaron! Babson, John Collett, Brad  Grant Funding Applications  Project Activities: Successfully completed: and received! $400,000 of grantf funding forp project ands system planning  Similar Project Team: Aaron! Babson, Brad Bennett  NORTHCAROLINA EnvronmentalQualty  Hazen and Sawyer - hazenandsawyer.com  7    Water SystemE EngheeringOonsutings Services  Section3-F Project Team  Section 3 - Project Team  Hazen brings a proven and familiar management team supported by expertise in all areas ofservice necessary to successfully deliver projects Weareproposingastrong localteamy with expertise and experiencei in allareaso ofservicea anticipatedi underthis contract. Our team is led by Aaron Babson, PE, ai manager. youl know and trust. Many of ours supporting team Ourteam: alsoi includes' Timl Devine, PEand Seth] Robertson, PE, two engineers, tumedfinancialamaly:ts, with demonstrated success draftingf funding applications for ouro clients, includingpriors successful: applications for Thel Hazen Team is led by al local project manager, Aaron Babson, whoi isj familiarwith; your system andi investedi in as successfulfuture) for the Town. He lives inj your Town andi is a customer ofthe water: system and serves as your trusted advisor. Our staffshown in Figures 3.1 below have the availability to helpt the Town through this process and arel backed byas stafefover1,soo!  for the Town.  members! havea also worked witht the' Towni int thep past.  theTown.  additional helpi is needed.  PROJECT DIRECTOR Michael Wang, PhD,PE  PROJECT MANAGER Aaron Babson, PE  OFFIOELOCATIONS Greensboro Raleigh  FUNDING. ANALYSIS AND GRANTV WRITING . Sethl Robertson, PE  FINANCIAL AND RATE ANALYSIS Tim Devine, PE  WATERI DISTRIBUTION SYSTEM ANALYSIS DESIGN : John Collett, PE BradE Bennett, PE le Chris! Evans, PE Kyle Pohle, PE.  Hazen has a deep bench of resources around the Carolinas we can use shouldt those in this chart become unavailable for any reason. Ouri workload to resources chart below shows that we willhave  availability to assist the Town on this veryi important, project Mid-Atlantic Capacity/Workload Evaluation  90 80 70 60 50 40 30 20 10  Staff Capacity Staff Available  WORKUNDERCONTRACTIBACKLOG)  2023  2024  2025  Hazena and Sawyer hazenandsawyer.com:  8    Water SystemE EremergCom-angsenes Michael Wang, PhD, PE Project Director  Section3-F Project Team  Dr. Wanghasv worked onj projectswithi the Town; heisc committedtoyour success and will allocate resources as needed to develop cost-effective Dr. Wang has managedt thee evaluation ofthe chlorination stationi fort the Town ofStokesdale. Hei isf familiarwith the Towmsinfrastructureand your policies Education and preferences. Dr. Wangi is an experti in hydraulic modeling for water and PhD, North 2007 Carolina State wastewaterconveyanc: systems; in assessment, analysis, and designf forv water MSE, University ofI North Carolina  projectst thatachieveyourgoals.  35 YEARSE EXPERIENCE  University, at Charlotte, 1985 BS, Rutgers University, 1983 Certifcation/License MMVA.ORILIN.A.MO  infrastructure.  Cooleemee WTP, Davie County, NC Water Supply Improvements, Davie County, NC  Sparks Road WTPI Preliminary Engineeringl Design ofPACS System, Davie ProlessionalEngineer: NO,SC,  County, NC  Cooleemee WWTP Flood Evaluation, Davie County, NC  Aaron Babson, PE Project Manager ofcontact.  Mr. Babson wills serve as Poehamageramdullbeyourprimegpaint Hewillb ber responsible forschedulesand budgets, prowdingtechnialadrsony services, coordinatingthe. projectteam,ande ensuring all project deliverables undergo Hazen's QA/QCprocess. Heisaseasoned: and adept! Project Manager witha a commitment to good communication and attention to detail. Hel has Education managed multiple watero distribution projectsi includingthe. Airl Park Booster BSCE, North Carolina State Pump Stationi in Greensboro, NCands studies for Charlotte Waterandt the City University, 2005 ofBurlington. He alsos serves as Operations Manager for Hazen'sGrensboro office. His experiencei includes project management; construction management; Certifcation/Lioense water distribution/vastewater conveyance: system design, includingo opencut Professional Engineer: NO,NY andt trenchless installations; site planning; erosion control planningandper- Southwest Cary Parkway Waterl Linel Reinforcement) Proety,lowndrCaryNC Church Road' Waterline, Town of Apex, NC Air Park Booster Pump Station, City ofGreensboro, NC Riverdale Pump Station, City of] High) Point, NC  19 YEARS EXPERIENCE  mitting; and permit modifications.  High) Point Mixed Use Development Utility Improvements, City of High  Point, NC  Hazen: and Sawyer I hazenandsawyer.com    Water System Engineering Consulting Services Brad Bennett, PE Project Engineer  Section 3- Project Team  Mr. Bennett specializes in conveyance. system design, including cost estimating, constructions administration, andpermitting. Hel has designed and performed construction administration for numerous conveyancepropectsandi isa ana adept cost stimtorandomsructahlity con- Education sultant. Hise experiencei includes pipeline design, trenchhesinsalatom.pipe MSENVE, UNC Chapel Hill, 2012 imenhalilasmlrplacme, QA/QC, sitep Pamningandevebopmem, erosion controlp planninga and permitting, grading, andj permit modifications. Hea also maps utility systems in GIS, performs GIS analysis, and assists clients with implementing GIS dataf fort thej purpose ofasset management. Southeast! Feeder Main, CityofGreensboro, NC Industrial Ave Water System Improvements, CityofDanville,' VA Water System Asset] Inventory and Assessment, CityofStatesville, NC Industrial Ave Water System Improvements, City of Danville, VA  13 YEARSE EXPERIENCE  BSOE,UNO Charlotte, 2008 BSEnvS, UNCChapell Hill, 2006 Certincation/-icense Professional Engineer: NO NASSCO, Pipeline Assessment Certification Program Headworks Engineering Academy  Water Model Update, ISOI Map, andi Master Plan, CityofGreensboro, NC Hydro-Dyne! Engineering,  Fire-flow Evaluation, Harnett County, NC  Kyle Pohle, PE Project Engineer  Mr. Pohle has overfiveyearf'experiemetinwatewasteaterplamming: design, ando construction. Miseurempousiswateralitributionsyatm hydraulicr modeling.focusingony watersystemoperationsplammingleve. conveyance design, model calibration, andmasterplamming.  YEARSEXPERIENCE  His previous experience includes preliminary engineering, detailed design, Education permitting, bidding, and construction administration: fora avariety of water/ MSENVE & Science, Clemson wastewater projectsi includingr pipelines, pumps stations, andy watert treatment University, 2017 systems. Hei is proficienti in ArcGIS, InfoWater, WaterGEMs, and AutoCAD Civil BSENVE, OlemsonUniversity,  3D software! platforms.  2016  On-Calll Modeling, City ofGreensboro, NC On-Calll Modeling, Towno ofHillsborough, NC Berry Hill Water Supply Infrastructure, City ofDanville, VA Nansemond SWIFT Pre-planning, Hampton Roads Sanitation District  Certification/License Professional Engineer: NC  (HRSD), VA  Hazen and Sawyer - nazenandsawyer.com  10    Water SystemEngheering0onsutingSernvices: John Collett, PE Hydraulic Modeling forthisproject.  Section3- Project Team  Mr:. Callthaspeformedhydanliemallingerahecty.distribution systemgheisexeptionalby/amliarueth thes system andwithyourgoals Het uses! hydraulic modeling to evaluate water distribution system capacity, firef flowavailability, pumpandtanks sizing, water quality, energyo optimization, Education and vulnerability assessment. Hel helps clients master plan, prioritize, and BS, Construction Engineering: and developt theirCIPtol helpt them meet currenta andi future demandsi int their water Economics), North Carolina State Central Business District Water Distribution System Study, Charlotte Certincation/Lioense  10 YEARSEXPERIENOE  Management (minori in University, 2010  distribution: systems. Water, NC  Professional Engineer.NO,GA  Water System Master Plan, Cityo ofConcord, NC Interconnection: Study, Davidson' Water, Inc., Welcome, NC Distribution System Capacity Evaluation, Harnett County, NC Hyattown) Pumping Station Upgrade, Davidson Water, Inc., Welcome, NC Water System Master Plan, Salisbury Rowan Utilities, NC  Chris Evans, PE Water Distribution  Mr. Evansi is skilled in the use ofhydraulic modeling and GISS software for the design, optimization, and analysis of water distribution His experience includes water system modeling, water qualityanalysis, and fieldtesting. Amongn numerous other projects, hep providedf fields services, model Education calibration, capacity analysis, identification ofsystem deficiencies, cost esti- MS, Civil Engineering, North mates, and CIP prioritization for the Greensboro: and High] Point Master Plans. BS, Civila andl Infrastructure  systems.  YEARS EXPERIENCE  Carolina Statel Jniversity, 2015 Engineering, George Mason University,2014 Certifcation/License Professional Engineer.NO,VA  Water System Master Plan, City of Greensboro, NC Water System Master. Plan,J Johnston County, NC  Hazen and Sawyer hazenandsawyer.com    Water SystemÉnginoeringOonsutingServioes Seth Robertson, PE Funding Expert  Section3- Project" Team  Mr. Robertsoni is Hazen's Corporatel Infrastructure. Funding Leader; he managed thes submittalofs45 iccesfulepplication, forat total ofover SisMlnfmdingorwaterinfasructre, projects over the last two  31 YEARS EXPERIENCE Education Engineering, 1997 Ceruification/License  jears.  Hel has extensive experience with state andi federal funding programs and BS, North Carolina State myhapgamiaaingcha USDAI Rurall Development, grants andl loans University, Environmental  program.  Neuse River WRF, Town of Clayton, NC  Financial Modeling, Sewer Rehaba and] Replacement, Town ofSelma, NC Professional Engineer: NO  Water and Wastewater Rehaba and Planning, Dunn, NC  Tim Devine, PE  Funding Analysis and Grant Writing  Mr. Devine led the effort to help the Town seeurefundingfort the AIA Mr. Devine isa ane experiencedi financial ande economic analyst and plannerwho hasl helped numerous utilities optimizet theiri infrastructure and operational Education investmentsu undern multiple constraints. Mr. Devinel leadst thei firms Mid-Atlantic  Planning Documents.  11 YEARSEXPERIENCE BSENVE, United States Military  Economic and Financial Services Group: and has performed dozens ofwater Academy at West Point, 2004 and wastewater utility rate and system development fee evaluations across MBA, University ofNorth Carolina North Carolina and the country of all sizes. Based on his experience with at Chapel Hill,2012 smaller utilities and as the previous chair of the NC One Water Utility MEM( (Master of Environmental Management Committee, Mr. Devinev worked withl leadershipint theN NCDivision 2012, Watera and Air Resources ofWater Infrastructure's Viablel Utility Program to developan mentorshipand Concentration education initiative to assist utilities identified as distressed incorporate financially: sustainable practices. Additionally, Mr. Devinel has assistedu utilities Certification/License obtain over $900i in granto or low-interest loan financingf foreriticalinfrastruc- Professional Engineer: NC,NY  Management),. Duke University,  ture and planningprojects.  Hazena and Sawyer hazenandsawyer.com  12    Water SptemntreneurgOomuins Services  Section4- - On-CallE Engineering Service References  Section 4 - On-Call Engineering Service  References  Our references will attest to our ability to deliver cost-effective, high-  quality evaluations and clentyocusedsolutions.  NorthCary) WRF  Kit Creek Pump Station Site  Town ofCary On-Call Cary, North Carolina  Hazen and Sawyer was selectedfort the Town of Cary'sfirst everwater/pastewater. on-call  Reference Betsy Drake,PE TownofCary, Utilities Senior Project Manager (919)4 481-5093 ebydaeeomnocanos Project Dates 2017-Ongoing Project Fees $540,000todate  program in 2017. with the Town. Tasks havei included:  Hazena and sayehaptdnriseaet ini fees underthis contract  North Cary WRF Sludge Holding Tank Diffusers Western Wakel Regional WRFE Pelletizer Dust Control North Cary WRF Concrete' Tank Condition Assessment South Cary WRFPartnershipi for Clean Water SelfA Assessment Support North Cary WRFI Partnership for Clean Water SelfAssessment Support North Cary WRFS Sludge HoldingTanki Additional Panel Evaluation Water System Modelingf for Southern Pressure. Zone Water Quality Analysis, Selection: and) Procurement Support for PumpingOperations  Improvements  at Globe/Surles Interconnections CarpenterTanki Rehabilitation  Hazen and Sawyer hazenandsawyer.com  13    Water System Engineering Consulting Services  Section4- On-CallE Engineering Servicel References  Neuse River Resource RecoveryFacility,  EMJohnson! Water Treatment Plant  City ofRaleigh On-Call Raleigh, North Carolina  Hazen and Sawyer has been selected for the City Raleighson-cal. program ever since the program was started in 2011.  Reference Perry Allen, PE Senior Project Administrator City ofRaleigh PublicUtilities! Raleighl Water (919) 996.3466 peryalen@raleghnogoy Project Dates 2011-Ongoing Project Fees $9Milliont too date  Web hawvesucesilulyperfommad over80taski ordersi forthe City. Wel have workeda at thel E.M.J Johnson' WTP, thel Dempsey E.] Benton WTP, thel Neu- sel River Resource Recovery Facility, at numerous waterandy wastewater pumpings stations, and on water andy wastewater force mains and gravi- ty pipes. Wel haepetiommedealtaton, studies, and designs. Ourwork  hasi included:  Water treatment plant design Wastewater treatment plant design Construction: administration: services Hydraulic and surge modeling anda analysis Process evaluations andi improvements Operationaltraining: and assistance Electrical testing, analysis, and design Digital solution services Dam relateds services Watershed evaluations Regulatoryassistance  Hazena ands Sawyer hazenandsawyer.com  14    Water SyatemEngineering0onsutingSenvioes:  Section4- On-Call Engineering Servicel References  TZO Water Reclamation. Facility  MitchellWater Treatment Plant  City ofGreensboro On-Call  Greensboro, North Carolina  The City ofGreensboro does not limit the dollar amount on this on-call contract. SO almost all theirwater andw wastewater workisp performed  Reference Michael Borchers,PE Director OityofGreensboro Water Resources Department (336)335-5432 MndyMeSEN ProjectDates 2006-Ongoing Project Fees >$20Million  under this contract.  Hazen and Sawyer has performed over $20 million in fees under this contract witht the Cityand hasl heldt this contract since: 2006. Hazen has worked at the T.Z. Osborne and North Buffalo WWTPS, Townsend and MitchellWIPs,and on numerous waterandwastewaterpumpingstations and pipelines through the City'son-call contract. Specific tasks have T.Z. Osborne WRF: 56-mgd) BNRI Upgrade and) Expansion Projects On-Call Modeling: and Water Quality Services T.Z. Osborne) WRF Generator. Fueling System Upgrade T.Z. Osborne' WRFI Biosolids Master Plan and Study Electrical Building andi NPWI PS Designa and CMAR Assistance Air Parkl Booster Pump Station Townsend WTPI Basina and Filter Improvements  included:  Hazen and Sawyer I hazenandsawyer.com  15    Water SystemE reegComangsences  Section5- Approach  Section 5 - Approach  Hazen's proven approach to managing and executing on-call type  contracts ensures successfulprojects, forthe Town.  Ourg general approach to on-call contracts is outlined below. A detailed approach to ther rating matrix project  presentedint thel RFQ follows.  Management Approach  Duet to oure extensive on- call contract experience, we understand! how toe execute: multiple, concurrent task orders efficiently and with thel highest technical quality. Hazen knows that task order assignments come in various shapes ands sizes, andy we: adapto our deliverya approacha accordingly. Al large assignment willg getaf full projectwork plan, whereas a small assignment may entail a simple email relaying relevant details to the project team. Additionally, on smallera assignments, thel Project Manager may bet the one to execute thea assignment, keeping  our team smalla andi focused, and keepingengineerings costs down.  Project Management Approach  2 Scope, Sohedule, and! Budget  Project Identification  Project Execution  Project Controls  Resource. Allocation, StafingandQuality,  Identify theg goals, Negotiate the overall drivers, and scope, schedule, backgroundf fort the and! budget fort the  Execute thet task order. Double ended arrows appear between project execution: and thep project controls and resource: allocation steps. These iterative steps arei implemented continuously throughout the assignment. The Project Manager getsi involvedi in resource allocation ands staffing as needed. Our firm has thel looal andr national resourcest toa assemble! highly qualified task order team members." Thet teamy willl bes selected particularly fore each task, depending ont the distinct requirements oft thet task  assignment  task order. Our significant on-call experience means this phasei is typically very shorti ino duration.  Proactive Approach to Managing Risks  The three steps we followi fori risk management oft tasks for on-call contracts are shown below, and they revolve around the Project Manager's attention to the contractual details  ofeaohassignment. STEP  STEP  STEP - Attendance at quarterly tor review keyi issues and overall on-call contract status  Preparation ofr monthly progress reports, identification ofi issues andy potential scope variances, and discussion oft these with Town Staff  Preparation ofr monthly contract status ofa all active tasks, with each task addressedi inc one concisel line top provide easy overview  summary tablest that summarizet the meetings with Town Staff  Hazen and Sawyer I hazenandsawyer.com  16    Agenda Item Number12  Consideration for Finance Officer / Budget Officer to attend "A Budgeting  Guide for Local Government"* Webinar Series.    Home / Events Series un06,023-Jn20.2023 01.00pm-02.30pmET WEBINAR Overview  AB Budgeting Guide for Local Government Webinar  Learn thef fundamentals of! budgeting ands strategic planning that everyl local government manager should know.  Back by popular demand, this three-party webinar seriest takesa forward-looking: strategic approacht tob budgeting while showingy youl howt toi improvet the process andp promotee economic vitalityi iny your community. Based ont thef fourth edition ofl ICMA's AB Budgeting Guidef for Local Government, this seriesis hosted! by coauthor Dr. Michael Overton, associate professora at thel Universityofl Idaho. Learning Objectives: Lessons forb budgetinga andt the budgeting cycle Budget preparation: and legislative approval Executivei implementation Financial controls, communication, ando compliance Accounting: and auditing Understanding the overalfinancialpicture Projections andf forecasting Capital budgeting Performance measurement Long-term planning Who Should Attend:  Budgeting Guide WEBINAR SERIES  Liket theb book, thisp programi is designedi forl localg government managers, assistant managers, and department heads who wouldi liket tog gaina  better understanding oft thef fundamentals oft thel budgetingp process.  About the Instructor  MichaelOverton, Ph.D., co-author oft thef fourthe editionof ICMA's ABudgeting Guidef for Local Government uses his publics sectore experience toi identifyresearcht topicst thatr mattert tog government entities. His research focuses  ont thei intersectionofl local government management: andi fiscal policy.    PROGRAM DETAILS (Full Schedule and Details) ALLA PROGRAMSWILL TAKEPLACEFROM1 10010230PMEASTERN  Session One - 06/06/2023: Budget Basics: theb budget, the! budgeting cycle, andt thee evolution of budgeting Session" Two - 06/13/2022: Understanding' Financial Management: thef financial picture, projecting thef future, policies andr rules Session' Three- - 06/20/2023: Long-term Budgetinga and Planning: capitalbudgeting, performance measurement, long-term planning ABudgeting Guidef forl Local Government, 4thed., isrequiredreading Thel book can! be purchasedy via CMA's online! bookstore.  REQUIRED READING  FEE  $395 (member;t thisi isagroupratef for allstaff) $695( (nonmember; thisi isag groupr ratef for alls staff)  This purchasei isf fora as singlel log-in. Therei isr nol limit tot ther number ofs staffi fromy your officep participatingi int thisv webinart from ana auditorium orconference room. Int the roomy where: staffv will particpate.youlineeda: phone andac computer tov viewt the Webo component. Addresses ICMAE Practices for Effectivel Local Government Management andleadership sasetaskeal5mse Planning:18)Policy  Facilitation and mplementatiom/12Fhemdal Management andE Budgeting  Event Details When Jun06,2 2023-. Jun2 20, 2023 01:00pm- 02:30pmE ET Registration Deadline. Jun 06,2023 Price  Non-Member Price$ $695.00 Member Price$395.00 Topics  Finance &E Budgeting Management  Job Titles  Assistant Chief Administrative Officer (ACAO) Chief Administrative Officer(CAO) Department Heads  Mid-Management: andE Entry-levelStaff  New, Reduced Membership Dues beeni implemented. Learn more andb bes suret toj joind orr renew today!  Anew, reduced dues ratei isa availablef for CAOs/ACAOs, alongy witha additional discounts fort thosei ins smaller communities, has  LEARNMORE