AGENDA TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325. ANGEL-PARDUE ROAD STOKESDALE, NC27357 JULY 13, 2023 AT 7:00 PM    Available Venues to Watch/Attend:  a) Attend in Person at Stokesdale Town Hall in Council Chambers at 7 PM b) View Live Stream on Town of Stokesdale's YouTube Channel at' 71 PM: ittps/www.youtube.com/chamne/UCIH7T0O 56F EDH6wliA/live View & Participate (Citizen Comments) Virtually via Zoom at 7PM: htps/usU/web.zom.2OANI60P47I9PMa-VINVVARISIBIYMAUUNEREEdm/ad.09  Meeting ID: 860 49447819 Passcode: 830858 One-Tap Mobile: 1-312-626-6799  1. 2. 3.  Call to Order, Pledge of Allegiance, and Invocation.  Review and Adopt the Agenda. Review and Adopt the following Minutes: a) May 11, 2023, Regular Town Council Meeting Minutes b) May 11, 2023, Closed Session Minutes c) June 08, 2023, Closed Session Minutes Public Safety Reports: a) Stokesdale Fire Department b) Guilford County Sheriff's Office Administrative Reports: b) Planning Board: c) Events Committee: d) Property Committee:  4.  5.  a) Administrative Report: Robbie Lee Wagoner II, Town Clerk  e) Town Park Improvement Committee: Tee Stephenson, Committee Chairman Financial Reports: Kimberly Thacker, Town Finance Officer/Town Budget Officer  6. 7.  Citizen's Comments from the Floor (3-Minute Limit per Speaker).  PAGE10F2    OLD BUSINESS: 8.  Consideration of Scope and Feel Proposals for Water Line Extension to. Add System  Redundancy. NEW BUSINESS: 9.  Discussion of Picnic Shelter Maintenance at the' Town Park.  10. Consideration ofJob Description and Job Advertisement Posting for a Full-Time  Deputy Town Clerk.  11. Citizen's Comments from the Floor (3-Minute Limit per Speaker). 12. Closed Session in accordance with S 143-318.11. Closed Sessions.  (a) Permitted Purposes.I Itis the policy ofthis Statet that closed sessions shalll bel held only when required to permitap public body tos acti int thej publici interest as permittedi int thiss section. Aj public body may holdac closed (3) To consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. General policy matters may not! be discussed: in a closed session, and nothing herein shall be construed toj permitap public! body to close ai meeting that otherwise would be open merely! because an attorney employed or retained by thej public bodyi is aj participant. Thej public! body may consider and give instructions to an attorney concerning the handling or settlement ofa claim, judicial action, mediation, arbitration, or administrative procedure.] Ifthel public body has approved or consideredas settlement, other thana an malpractice settlement by or on behalfofal hospital, in closed session, thet terms ofthat settlement shalll be reported tot the public body and entered intoi its minutes as soon as possible within a reasonable time after the settlement is  session and exclude thej public only when a closed: session is required.  concluded. 13. Council Comments. 14. Adjournment. ANNOUNCEMENIS:  The' Town of Stokesdale Town Planning Board will hold a regular meeting on Thursday, July 27, 2023, at 7:00 PMi inside the Town Hall Council Chambers, The' Town of Stokesdale Town Council will hold a regular meeting on Thursday, August 10, 2023, at 7:00 PM inside the Town Hall Council Chambers, located at  located at 8325 Angel-Pardue Road, Stokesdale, NC27357.  8325. Angel-Pardue Road, Stokesdale, NC27357.  PAGE2OF2    MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC 27357 MAY 11, 2023 AT 7:00 PM  Member's present were: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones, and Jim Rigsbee; Town Attorney Charles Winfree; Finance and Budget Officer Kim Thacker, Town Clerk Dale Martin and Deputy Town Clerk Robbie  Wagoner. 1.  Call to Order, Pledge of Allegiance, and Invocation.  Mayor Mike Crawford called the meeting to order and led the Pledge of Allegiance. Councilman  Tim Jones delivered the invocation.  2.  Review and Adopt the Agenda.  Mayor Pro Tem Derek Foy asked that item #14 be heard prior to item #12.  Mayor Crawford added a Closed Session, item # 16A for the purpose of consulting with the Mayor Crawford made a Motion to adopt the agenda as amended. Councilman Landreth  Town Attorney. seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried. 3.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Review and Adopt the following Minutes: a) March 31, 2023 Special Called  Meeting  Mayor Pro Tem Foy made a Motion to approve the minutes as presented. Councilman Landreth  seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye    4.  Public Safety Reports: a) Stokesdale Fire Department  Fire Chief] Deputy Randy Southard presented the Fire Department'sr report.  b) Guilford County Sheriff's Office  Mayor Crawford read the Guilford County Sheriff'sreport. by Mark Nadel and objected tol him bej present.  Councilman Jones called al Point of Order due to the attendance ofa dogi in the audience owned A briefd discussion was held regarding the Town's lack ofa policy to address this matter. Mayor Crawford made a Motion to allow the Mayor to decided ift the animal can stay or not, should he object, the animal must be removed. Councilman Landreth seconded the motion.  It was stated that this shouldn't be up to the Mayor.  Councilman Rigsbee amended the motion to allow the dog to: stay provided he doesn'tcauses a disturbance. Mayor Crawford and Councilman Landreth accepted the amendment.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried 3-2 vote.  Aye  Mayor Pro Tem Foy No Councilman Jones  No  5.  Administrative Reports: report. b) Planning Board:  a) Administrative Report: Town Clerk Dale Martin presented the administrative  Justin Snyder, Guilford County Planner, updated Council and the audience on work being done to update the Guilford County's Comprehensive Plan. He advised ofa series ofworkshops held beginning in August. Anyone interested in following the matter can sign up to receive  notifications ofa all future meetings and workshops.  c) Events Committee:  Mayor Pro Tem Foy announced the Christmas Parade as the second Saturday in December. Stokesdale Elementary School will be holding al Bike Parade tomorrow at the park.  2    d) Property Committee:  Councilman Landreth advised that the sewer control panel has been fixed.  Mayor Pro Tem Foy updated Council on the Eagle Scout project for a fire pit in front ofTown Hall. The project was: not approved by the Scout Master as proposed. They would like toj propose pavers instead of concrete and asked for objections to this change. None presented. Mayor Crawford asked for an update on the mirror to be hung in the men's room ati the park. Mr. Wagoner stated that the brackets are different from the previous mirror and that it will require  two people to hang.  e) Town Park Improvement Committee:  Chairman Tee Stephenson provided an update to Council on the status of the playground improvements and that contracts have been executed in regard to these projects. He noted that he visited area courts and presented pictures oft those courts that were installed by Carolina Sports Court. He presented pictures ofarea pickleball courts at Bur-Mill Park and noted the wear and tear already visible on the courts that were constructed over concrete. He added that the Mr. Stephenson stated that aj proposal was solicited from Yates Construction for the repair of an area adjacent to the walking trail that is needed prior to construction. He noted that this would be  courts planned by Carolina Sports Court will not be laid over concrete.  discussed later in the: meeting, Financial Reports:  6.  a) finance/Budget: Officer: Kimberly Thacker  Mrs. Thacker presented the financial reports for both the General Fund and Water Fund  accounts. 7.  Citizen's Comments from the Floor (3-Minute Limit per Speaker).  Maria Adams, Summerfield, expressed her concern with the Guilford County School Board's process for filling the vacant seat ofPat Tillman who was elected to the County Commissioners. She noted the qualifications ofMr. Michael Logan, the: nominee that the School Board has refused to appoint. She expressed concern in that lack ofr representation and thej process by which  the seat was filled by Mr. Bill Goble.  Several Council members also expressed their concern over the matter.  PUBLICIEARING:  8.  Rezoning Case# #23-03-PLBD-00A41, 7884 ZZ Eversfield Road, Stokesdale, NC. This property is located on the east side of Eversfield Road (SR 2032), approximately 615 feet south of the Lambert Lake Road intersection on Guilford County Tax Parcel  3    #150412. This is a request to rezone the subject property, which contains 22.65 acres, from AG, Agricultural, tol RS-30, Single-Family Residential. The. Planning Board will make a recommendation to the Stokesdale Town Council, which will have the final authority to approve or deny the request. The applicants upon any major development of the property intend to, and are required to, connect to Stokesdale's  water system.  Mayor Crawford introduced the public hearing item and deferred to Guilford County Planner Mr. Snyder stated that the location oft the property is on the east side of] Eversfield Road (SR 2032) approximately 615: feet south of the Lambert Lake Road intersection in Guilford County. He noted that this request is to rezone the property from AG tol RS-30. He presented a description oft the RS-30 residential district and presented the overall gross density oft this district Mr. Snyder presented the characteristics oft the area, the existing land uses in the surrounding area. Hei noted the area would fall under the protection oft the Stokesdale! Fire Department, served by the Town's water system and private septic systems. He noted any road improvements would bei required by NCDOT. He: noted the topography of the area and added that there is no regulated floodplain on thej property and is not located in a designated water supply watershed. He noted Mr. Snyder stated that staffrecommends approval oft the request as presented, the rezoning is consistent with the future land use plan and is reasonable and in thej public interest because iti is adjacent to similarly zoned residential uses in the area and will provide low-density housing opportunities for citizens and in an area served by Stokesdale municipal water. Mayor Pro Tem Foy pointed out on the staff report an error that the rezoning requested is RS-40 Councilman Jones questioned the two streams on the property. Mr. Snyder confirmed that there are two streams mapped on the property which may be underground but according to their  Justin Snyder to give the Staff Report.  tol be 1.3 units per acre.  two mapped streams on the property.  however, it is RS-30.  records, do exist.  Mayor Crawford declared the public hearing open.  InF Favor:  Chris Roar, Land Solutions, Highway 68, Oak Ridge, NC - noted the request is to rezone 22.6 acres tol RS 30 and noted thati it is consistent with Land Use Plan and is reasonable for the area.. He stated that they held an Open House here at town hall where 3 or 4 residents showed up. Hej pointed out that the Planning Board and Staffrecommends approval and asked for the  Council support to rezone thej property.  4    In Opposition: None presented.  Mayor Crawford closed the public hearing.  Councilman Rigsbee made a Motion to approve the rezoning in Case #23-03-PLBD-0041 for Mayor Pro Tem Foy asked for an amendment, that the request is consistent with the Stokesdale  property located at 7884 ZZ: Eversfield Road, Stokesdale, NC.  Land Use Plan and is in the public interest. Councilman Rigsbee accepted the amendment, Mayor Pro Tem Foy seconded thei motion.  Councilman Jones announced that hei is related tot the seller's estate in this matter but has nothing to do with this property. The Town Attorney advised him to disclose this information. There is  no conflict ofinterest and therefore allowed to vote on the matter.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried. OLD BUSINESS: 9.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Discussion regarding the recording ofClosed Sessions (Continued from April 13,  2023, Regular Town Council meeting).  Mayor Crawford stated that this item was continued from the last meeting. Hei reminded Council that the lack ofaj policy could open the' Town up to litigation and deferred to the Town Attorney. Town Attorney Chuck Winfree explained that there are certain things that the law says are not disclosed and presented some examples. He explained the liability that the Town accepts by recording closed sessions. The Town could be liable iff for any: reason information contained in closed session got out to the general public prior to it being permissible to be released. He 1. Adopt no policy, permitting unrestricted recording ofminutes and imposing 2. Adopt aj policy completely prohibiting the recording of closed meetings. 3. Adopt aj policy that allows only the Town Clerk to record to assist with minutes, with the: recording tol be secured and deleted after the minutes are approved. Before  presented the following five options for the Council to consider.  no requirement for deletion ofrecordings.  5    minutes are finalized, any member ofTown Council, the Town Clerk, or Town 4. Adopt a policy that allows only the Town Clerk to record, and the recording is preserved indefinitely but secured. Council would: need to decide ifmembers ofTown Council who were not members at the time of the closed session could listen to the recording, and if people who were on the Council at the time ofthe: meeting could 5. Adopt aj policy that allows any participant to record, but requires the deletion of the recording once the minutes oft the closed session have been approved. Council discussed all types of scenarios and pros and cons ofboth recording and not recording closed sessions. The' Town Attorney recommended Council adopt aj policy to incorporate option Mayor Crawford made a Motion to adopt Option #3 Adopt a policy that allows only the Town Clerk to record to assist with minutes, with the recording to be secured and deleted after the minutes are approved. Before minutes are finalized, any member ofTown Council, the Town  Attorney could listen to the recording.  listen to the recording after their terms run.  #3 and once those minutes are approved, the recording is destroyed.  Clerk, or' Town Attorney could listen to the recording.  Councilman Rigsbee seconded. Mayor Crawford Councilman Landreth No Councilman Rigsbee Aye Motion failed 4 2-3.  Aye  Mayor Pro Tem Foy No Councilman Jones  No  Councilman Rigsbee made a Motion that we adopt aj policy to completely prohibit the recording Councilman Jones cited situations in thej past for open sessions and closed sessions where both Staff and Council members used the tape for clarification purposes. Councilman Landreth cited situations where people were misquoted in the minutes and they came and asked the minutes to  ofclosed session. Mayor Crawford seconded that motion.  be changed. Mayor Crawford Councilman Landreth No Councilman Rigsbee Aye Motion failed 1-4. policy.  No  Mayor Pro Tem Foy No Councilman Jones  No  Mayor Pro Tem Foy stated that he is in favor of option #4 and to follow thei records retention  6    Mayor Pro Tem Foy made a Motion to adopt option #4: Adopt aj policy that allows only the Town Clerk to record the meeting, and the recording is preserved indefinitely but secured. Council would: need to decide if members ofTown Council who were: not members at the time oft the closed session could listen to the recording, and ifj people who were on the Council at the Mayor Crawford offered an amendment that the Council members who were not members of the Council at the time would have access to the recording of closed sessions. He didn'tfeel Council should decide who has access. He stated that the previous Town Attorney advised that he would have access to closed sessions after he was elected to office. He believed once you are elected to the Town Council you should have access to whatever is at Town Hall. Mr. Winfree stated that the flip side ofthat would be that once someone goes offt the Council Mayor Pro Tem Foy restated his Motion to adopt aj policy that allows the Town Clerk and any Council member to. record a closed session meeting, previous Town Council members that are new to the Board could listen to any closed session recording as long as they are an elected official. Once a Town Council member's term ends they would no longer have any access to Mr. Winfree asked what happens to the recordings. Council continued to discuss the concern Mayor Pro Tem Foy amended his motion to adopt aj policy that the Town Clerk record all closed session meetings and preserve that closed session meeting and it should not be discarded and that any Town Council member shall not make personal recordings of any closed session meetings on their personal device. However, any Council member may listen to any closed session meeting  time oft the meeting could listen to the recording after their terms run.  they would no longer have access to closed session information.  closed session meetings. Mayor Crawford seconded the motion.  with securing these recordings appropriately.  during their time in office. Councilman Rigsbee seconded the motion.  Mayor Crawford Councilman Landreth No Councilman Rigsbee Aye Motion failed 2-3. NEW BUSINESS:  No  Mayor Pro Tem Foy Aye Councilman Jones  No  10. Consideration ofa Resolution setting filing fees for Town of Stokesdale Municipal  Election on November 7,2 2023.  Mayor Crawford made a Motion to approve. Resolution R-2023-06 setting the filing fees for  Town of Stokesdale Municipal Election.  Councilman Jones asked to amend the motion to set the filing fee at $10.  7    Mayor Crawford did not accept the amendment. Mayor Pro Tem Foy seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried 4-1.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  No  11. Consideration to allow Deputy Town Clerk to attend 2023 Clerks Summer  Conference and 2023 Master Clerks Academy.  DESCRIPTION  COST $ 700.00  NOTES  North Carolina Association ofl Municipal Clerks Summer Conference (August2 24-26, 2023) (Embassy Suites byl Hilton- Wilmington,NC)  Registration Accomodations Meals Mileage Parking  $1,000.00 4! Nights At $250 Per Night $ 80.00 4Meals At $20F Per Meal $ 305.00 4601 Miles x$0.655 Per Mile= =$ $301.30  80.00 TOTAL $2,165.00  UNCSchool of Government: 2023 Master Clerks Academy (November 15- 17,2023) BeuforHotal-Beaufon, NC)  Registration Accomodations Meals Mileage Parking  $ 580.00  315.00 31 Nights At$105 Per Night 60.00 3Meals At $20F Per Meal 335.00 505 Miles x$0,655 Per Mile = $330.78  80.00  TOTAL $1,370.00  TOTAL COMBINED COST $3,535.00  Mayor Crawford made a Motion to approve the attendance by the Deputy Town Clerk to both the NC. Association of Municipal Clerk's Summer Conference and the UNC School of Government 2003 Master Clerks Academy. Mayor Pro Tem Foy seconded the motion and offered an amendment to include the expenditure up to $4000, funds to be pulled from the  Administrative Assistant salary line item. Mayor Crawford accepted the amendment. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  8    #14. Consideration ofa Capital Project Ordinance for construction of Park  Improvements and/or Water Line Extensions.  Town Clerk Dale Martin informed Council that in accordance with NCGS 159 13.2 a capital project ordinance is required and read the general statute. She further explained that once the budget is adopted, any change would require an amendment to the Capital Project Ordinance. The ordinance should identify the project as well as the funding source being used. Mayor Pro Tem Foy made a Motion to adopt the following Capital Project Ordinance No. O- 2023-04, funds from the $50,000 Small Town Development Grant and the American Rescue  Plan funds for the balance.  ORDINANCE NO. 0-2023-04  AN ORDINANCE MAKING APPROPRIATIONS FOR THE FUNDING OF THE STOKESDALE TOWN PARK CAPITAL PROJECT ORDINANCE FUND BE IT HEREBY ORDAINED by the Town Council of the Town of Stokesdale, North Carolina, that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following Capital Section 1: Thej project authorized is for the Stokesdale Town Park Improvements described as the addition ofa Dasketball/picklebal. court, aj playground equipment set, the development ofn nature trails, and upgrades Section 2: The revenues for the above-mentioned improvements shall be established as follows:  Project Ordinance isl hereby adopted:  to the existing park grounds.  Account Number R-002000 R-002500 R-002000  Account Name Basketbal/Picklebal Court, Playground Equipment Set, & Nature Trails  Total Budget $550,000.00  Upgrades tol Existing Park Grounds $50,000.00  Section 3: That expenditures for the above-mentioned improvements appropriated as follows:  Account Number E-002000 E-002500 E-002000  Account Name Basketbal/Picklebal Court, Playground Equipment Set, & Nature Trails  Total Budget $550,000.00  Upgrades tol Existing Park Grounds $50,000.00  9    Section 4: The Finance/Budget Officer is hereby authorized to maintain, within the capital project fund, sufficient and specific detailed accounting records to satisfy the disclosure requirements ofall contractual Section 5: Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be: made to the granter agency in an orderly and timely manner. Section 6: The Finance/Budget Officer is directed to report, on a quarterly basis, on the financial status of each project element in Section 2 and Section 3 as mentioned above. Furthermore, the Finance/Budget Officer is instructed to include a detailed analysis of past and future revenues and expenses during each Section 7: This Capital Project Ordinance shall be entered into the minutes of the Town Council after adoption. Copies thereofs shall be filed with thel Finance/Budget Officer and Clerk to the Town Council.  agreements, if applicable.  annual budget submission made to the Town Council over thel life oft the project.  Adopted this 11"h day ofMay, 2023. Mayor Crawford seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  12. Consideration to Construct Basketball and Pickleball Courts at Stokesdale Town Mayor Pro Tem Foy referred to comments by Mr. Stephenson earlier and then provided a summary of the proposed basketball courts and the pickleball courts to the Town's Park. He Mayor Pro Tem Foy made a Motion to accept the proposal submitted by CJI Builders, Inc. in the amount of $297,836, as General Contractor to oversee the construction and to manage all contracts int the construction of thel basketball and pickleball courts at the Town Park and the subcontractor, Carolina Sport Court, will install the support surface for the basketball and pickleball courts, the funding source will be the $50,000 Small Development Grant from the Federal Government Grant with the balance coming from the American Rescue Plan (ARP) Councilman Jones seconded the motion and offered the following amendments:  Park.  presented pictures oft the proposed courts.  funds.  1. The eight (8) ft. fence, backed to a ten (10) ft. fence.  2. Soil compaction test  Councilman Jones recommended that a soil study be considered. He noted scenarios that could come into play and Council discussed ways to address the soil concern in the proposal and to  have an engineer conduct a study.  10    Council discussed having the Town Attorney draft a contract with CJI Builders.  Councilman Jones then withdrew his request to include the soil test as an amendment to this motion but asked that the ten foot fence remain. Mayor Pro Tem Foy felt someone must be very aggressive to get a ball over an eight foot fence. Councilman Jones then withdrew this  amendment for a ten foot fence.  Councilman Jones seconded the motion again.  Mrs. Thacker stated that she has received an email this morning from the NCI League of Municipalities stating that the ARP funds, any money spent to a person or business, the Town must make sure that they have notl been suspended or de-barred from the Federal Government and cited three options for verifying their information. Mrs. Thacker asked the Town Attorneyi if this would apply to subcontractors and would the Town be responsible for verifying subcontractors information as well. Mr. Winfree stated he felti it should apply to the General  Contractor and the primary subcontractor, Carolina Sports Court.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Mayor Pro Tem Foy made a Motion that the Town. Attorney draft a contract for CJ Builders and  to be executed by the Mayor. Mayor Crawford seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried, 4-1.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  No  13. Consideration of Proposal to Repair areas of] Erosion at Stokesdale Town Park. Mayor Pro Tem Foy explained the repair needed at the Town Park and that Yates Construction Mayor Pro Tem Foy made a Motion to accept the proposal from Yates Construction in the amount of $4,500.00 for erosion control repairs. He added that it be funded by the American  has evaluated the situation and submitted a proposal for the repairs.  Rescue Plan funds.  Mayor Crawford seconded the motion.  11    Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  15. Relocation of Curraghmore Court water system blow off assembly. Councilman Jones stated that he requested this item; however, he does not have all the paperwork and requested that this item be continued to the June meeting. Councilman Jones made a Motion to continue this item to the June meeting. Councilman  Landreth seconded the motion. Mayor Crawford Councilman Landreth No Councilman Rigsbee No Motion failed 2-3.  Aye  Mayor Pro Tem Foy No Councilman Jones  Aye  Council discussed whether or not Council members can continue an item off the agenda without Councilman Jones stated that he did: not have the paperwork and was not able to discuss the Mayor Pro Tem Foy then asked Mr. Wagoner to explained the work being performed by A &D Enterprises. Mr. Wagoner explained the process of flushing the Town's blowoff valves and Mayor Pro Tem Foy then addressed the issue at his house, whereby his driveway was dug up. He noted that he wrote a check reimbursing the Town for tearing up his driveway and paid tol have it repaved. He expressed a concern with the method and timing ofbeing notified that this was going tol happen. He expressed a concern with how this would bel handled in other situations. Council continued to discuss this situation and the responsibility ofthe Town to correct Councilman Rigsbee made a Motion for the Town incurs the cost going forward and to reimburse Mr. Foy for what hej paid to the Town. Mayor Crawford seconded the motion.  avote. Town Attorney recommended action by Council.  matter.  noted various issues such as leaks and faulty equipment that were: found.  situations such as this in the future.  Councilman Jones suggested that Mr. Foy recuse. himself.  Councilman Rigsbee amended his motion to state the Town to incur the cost for maintenance of  the valves going forward. Mayor Crawford accepted the amendment.  12    Council discussed future construction and preventing the valves from being in the driveways going forward. It was suggested that the Town consult with Rural Water Association on this Council Rigsbee restated his Motion that the' Town accept the liability and cost incurred for the Mayor Crawford offered an amendment that this pertains to existing construction and not future Several Councilmembers agreed to hold this matter open until we talk with Rural Water Association and then come back for future discussion to develop a policy going forward. Councilman Rigsbee then made a Motion to reimburse Mr. Foy for $1250 that he paid to the Councilman Jones asked for an opinion by the. Attorney ini regard to Mr. Foy recusing himself.  matter.  current blowoff project. construction.  Town. Councilman Landreth seconded the motion. Councilman Rigsbee withdrew his motion.  16. Citizen's Comments from the Floor (3-Minute Limit per Speaker).  Mr. Stephenson noted that site plans are approved by Guilford County and asked if these valves Councilman Jones explained that the general contractor is ultimately responsible for working around all utilities. Mr. Stephenson asked how these valves are located and Councilman Jones 16a. Closed Session for the purpose of Consulting with the Town Attorney and Mayor Crawford made a Motion to enter into Closed Session at 9:541 PM: for the purpose of Consulting with the Town Attorney and preserving the Attorney-Client Privilege. Mayor Pro  are marked on these plans and is it in the Town's water specs.  explained the tracer wire that runs with the mains.  preserving the. Attorney-Client Privilege.  Tem Foy seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried. seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Mayor Pro Tem Foy made a Motion to enter into Open Session at 10:29 PM. Mayor Crawford  Aye  Mayor Pro' Tem Foy Aye Councilman Jones  Aye  13    Mayor Pro Tem Foy announced that Councilman Jones was excused from the meeting during  the Closed Session. 17. Council Comments.  Councilman Rigsbee stated that any citizen that wants tol know what happens at the Town Council meeting should watch iti for themselves ift they want to know the truth. Mayor Pro Tem Foy wished all the mothers a Happy Mother's Day and happy anniversary to the Councilman Landreth wished his wifel Karen a Happy 36-year Anniversary. Karen was in the  Landreths.  audience and attends all Council meetings. Mayor Crawford thanked everyone for attending.  18. Adjournment. seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried.  Mayor Pro Tem Foy made a Motion to adjourn the meeting at 10:31 PM. Councilman Landreth  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Being no further business to come before Council the meeting was adjourned at 10:31 PM.  ANNOUNCEMENIS:  The Town of Stokesdale Town Planning Board meeting scheduled for Thursday, The Town of Stokesdale Town Council will hold a regular meeting on Thursday, June 08, 2023, at' 7:00 PM inside the Town Hall Council Chambers.  May 25, 2023, has been cancelled.  Approved:  Michael E. Crawford, Mayor  ATTEST:  Robbie Lee Wagoner II, Town Clerk  14    Stokesdale Town Hall  From: Sent: To: Cc: Subject:  Ryan Seals neseguloroumynegon Thursday, July 6, 20239:37AM Stokesdale Town Hall June Stokesdale crime stats  Latoya Howell; Mike Burns; Andrew Drake; Owen Myles; V-Rach Chusakul  For the month of June, the sheriff's office responded to 197 calls for service in Stokesdale, resulting in 17 case reports.  Ofnote:  There were no significant crime trends/events ini the town in June. Patrol deputies made two DWI arrests in town limits  On June 5, the sheriff's office took a report of the theft of a skid steer from a construction site on Dock Ridge  Road.  Calls by type:  BURGLARY RESIDENTIAL DISTURBANCE ALARM ASSAULT DOMESTIC WEAPONS OFFENSE FRAUD SEX CRIME  2 7 22  RAPE OTHER SUSPICIOUS STOLEN PROPERTY VANDALISM THEFT TRAFFIC  1 129 12 1 1 3    080  € Og0 e 6Q  2  880  Sergeant Ryan Seals Districtl Guilford County Sheriff's Office 7504 Summerfield Road, Summerfield, NC: 27358 336-641-2303 I m: 336-382-8877  seals@guilfordcordcountync.gov www.gulfordcountysheriff.com  60D  E-mail correspondence to and fromt this address may bes subject tot the North Carolina Public Records Law: and may be disclosedt tot third parties by an authorized county official. Ify youl have received this communication! in error, please dor not distribute it. Pleaser notify the sender by E-mail att the: address shown and delete the originali message.  This document is the property of the Guilford County Sheriff's Office and is marked Law Enforcement Sensitive (LES). Further dissemination of this document is strictly forbidden except to other law enforcement agencies for criminal law enforcement purposes. The preceding and following information must be handled and protected  accordingly.  CONFIDENTIALITY NOTICE:  This e-mail, including any attachments, is intended for the sole use of the addressee(s) and may contain legally  2