TOWN OF STOKESDALE  NORTH CAROLINA  MOR VINCIT MN NOVEMBER9.1989)  AGENDA PACKET  REGULAR TOWN COUNCIL MEETING  8325 ANGBL-PARDUE ROAD SIOKESDALE, NC27357  OCTOBER 12, 2023  7:00 PM    AGENDA TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325. ANGEL-PARDUE ROAD STOKESDALE, NC: 27357 OCTOBER 12, 2023. AT 7:001 PM  AVAILABLE VENUES' TO WATCH/ATTEND:  a) Attend in Person at Stokesdale Town Hall in Council Chambers at 7 PM b) View Live Stream on Town of Stokesdale's YouTube Channel at 7PM: htpsl/mosslem/am/famma/uCuEzTO, 56F EDH6w/iA/live c) View & Participate (Citizen Comments) Virtually via Zoom at 7PM:  sdwdseeAESngATNRONNECRT Meeting ID:81571401936-F Passcode: 028042-C One-Tap Mobile: 1-301-715-8592  01. Call to Order, Pledge of Allegiance, and Invocation. 02. Review and Adopt the Agenda: October 12, 2023 03. Review and Adopt the following Minutes:  a) January 23, 2023, Special Called Town Council Meeting b) March 28, 2023, Special Called Town Council Meeting c) September 25, 2023, NCDOTInformational Meeting  04. Public Safety Reports:  a) Stokesdale Fire Department b) Guilford County Sheriff's Office  05. Administrative Reports:  a) Administrative Report: Robbie Lee Wagoner II (Town Clerk) b) Planning Board: Robbie Lee Wagoner II (Town Clerk) C) Property Committee: Jim Rigsbee (Councilman)  d) Town Park Improvement Committee: Tee Stephenson (Committee Chairman) 06. Financial Reports: Kimberly Thacker (Town Finance Officer/Budget Officer)  a) Financial Report: Town of Stokesdale General Fund b) Financial Report: Town of Stokesdale Water Enterprise Fund 07. Citizen's Comments from the. Floor (3-Minute Limit per Speaker).  PAGE10F3    NEW BUSINESS:  08. Food Truck Update by Councilman Jim Rigsbee.  09. Consideration of Cost Estimate for Material and Labor to Replace. Actuator in 10. Consideration of Application for Alternate Member of the' Town Planning Board. 11. Consideration of Grant Agreement Between Stokesdale Parks & Recreation and 12. Consideration of Collection for an Inventory of All Communication and Documentation with the North Carolina Department of Transportation Regarding Future Highway Projects Involving US Highway 158, NC Highway 68, and NC  Restroom Located at' Town Park.  the' Town of Stokesdale.  Highway 65 Since the Year 2015. the Town of Stokesdale.  13. Consideration to Pursue the Hiring of a Professional Engineering Consultant for  14. Citizen's Comments from thel Floor (3-Minute Limit per Speaker). 15. Closed Session in accordance with S 143-318.11 (Closed Sessions).  (a) Permitted Purposes. It is the policy of this State that closed sessions shall bel held only when required to permit aj public body to acti in the public interest as permitted in this section.. A public body may hold a closed session and exclude the public only when a closed session is required. (4) To discuss matters relating to thel location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body ini negotiations, or to discuss matters relating to military installation closure or realignment. Any action approving the signing of an economic development contract or commitment, or the action authorizing the payment of economic (6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or tol hear or investigate a complaint, charge, or grievance byo oragainst an individual publicofficer or employee. General personnel policyi issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal of a member of the public body or another body and may not consider or filla a vacancy among its ownj membership excepti ina an open meeting. Final action making an appointment or discharge or: removal by a public body having finalauthority for thea appointment or discharge, or removalshall be takeni in an open meeting.  development expenditures, shall be taken in an open session.  16. Council Comments.  PAGE2OF3    ANNOUNCEMENTS: 17. Council Announcements:  a) The Town of Stokesdale Town Planning Board will hold ai regular meeting on Thursday, October 26, 2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel-Pardue Road, Stokesdale, NC27357. c) The Town of Stokesdale Town Council will hold a regular meeting on Thursday, November 09, 2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325. Angel-Pardue Road,Stokesdale, NC27357.  ADIOURNMENT:  18. Adjournment of Meeting.  PAGE30F3    AGENDA ITEM: 03 a  MINUTES TOWN OF STOKESDALE SPECIAL CALLED TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC 27357 JANUARY: 23, 2023 AT 7:00 PM  Special Called Town Council Meeting Attendance: Mayor Mike Crawford, Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth. Budget Officer Kim Thacker, Deputy Town Clerk Robbie Wagoner. Absent: Council Members Tim Jones and Jim Rigsbee.  1.  Call to Order, Pledge of Allegiance, and Invocation.  The meeting was called to order at 7:00 pm by Mayor Mike Crawford which led the Pledge of  Allegiance and delivered the invocation. Review and Adopt the Agenda.  2.  Mayor Pro Tem Derek Foy made a Motion to adopt the agenda as written. Councilman Jimmy  Landreth seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Absent Motion carried, vote 3-0.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Absent  3.  Citizen's Comments from the Floor (3-Minute Limit per Speaker).  No citizen's comments were presented.  4.  Consideration of] Health Insurance Coverage for Full-Time Town Employees. Mr. Robbie Wagoner presented the following summary oft two health insurance plan proposals.  2022 Blue Cross & Blue Shield Information:  Monthly Costs Associated With Health Insurance Premium Priscilla & Robbie (Employees): $229.48 (1 14%) Priscilla: $114.74 (=7%) Robbie: $114.74 (F 7%)  Town of Stokesdale (Employer): $1,400.00 ( 86%) Town (Priscilla): $700.00 (=43%) Town (Robbie): $700.00 (=43%)  PAGE10F4    Mrs. Kim Thacker, Finance Officer explained that Council previously voted to reimburse the employees for their coverage but after more research, determined that the employees may not qualify forr reimbursement based ont their salary. Shei noted further that both] Mr. Wagoner and Mrs. Hunsucker did pay their January premiums at total of $558.53. She then requested that Council Mayor Pro Tem Foy made a Motion that Mrs. Thacker receive a receipt from both Mr. Wagoner and Mrs. Hunsucker: fort the insurance premiums paid in January tol Friday Health Care and to gross their wages up by that amount on their next paycheck. Councilman Landreth seconded the motion.  consider reimbursing each for their premiums and add it to their gross wages.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Absent Motion carried, vote 3-0.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Absent  6.  Citizen's Comments from the Floor (3-Minute Limit per Speaker).  Mr. Tee Stephenson, 7900 Carra Way, Stokesdale, NC 27357, provided advice to Town Staff about enrollment into the new health insurance plan, as well as advice towards termination of  current plan. 7.  Council Comments. No comments presented. Adjournment.  8. motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Absent Motion carried, vote 3-0.  Councilman Landreth made al Motion to adjourn at 7:17pm. Mayor Pro Tem Foy seconded the  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Absent  Being no further business to come before the Town Council, the meeting was adjourned at  7:17pm. Approved:  Michael E. Crawford, Mayor  ATTEST:  Robbie Lee Wagoner, II  PAGE30F4    AGENDA ITEM: 03b b  MINUTES TOWN OF STOKESDALE SPECIAL CALLED TOWN COUNCIL MEETING 8325 ANGEL PARDUE ROAD STOKESDALE, NC 27357 MARCH 28, 2023 AT 7:00 PM  Member's present: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones, and Jim Rigsbee; Town Attorney Charles Winfree; Finance and Budget Officer Kimberly Thacker and Deputy Town Clerk Robbie Lee Wagoner II.  1. Call To Order and Invocation. Tim Jones delivered the invocation.  Mayor Mike Crawford called the meeting to order and led the Pledge of Allegiance. Councilman Councilman Tim Jones requested the agenda be amended by striking item number 3. Mayor Pro Tem Derek Foy made a Motion to adopt the agenda as amended. Mayor Mike  Crawford seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye The motion carried, vote 5-0. 2. Citizen's Comments. No citizen's comments were made. 3. Septic System Repair  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  This agenda item was removed from the meeting agenda.  4. Water System Capital Improvements and Engineering Firm Selection.  Water System Capital improvements: valves for the Town's water system.  Councilman Jones introduced Michael Hodges from A & D Enterprises, to speak on blow off  1    Mr. Michael Hodges, A&D Enterprises, 2975N Motsinger Road: Winston Salem,NC27107, explained the process in which the 50-60 blow-off valves will bel located and serviced. Councilman Jones noted that Yates Construction will be available to help A&D locate the 50-60 blow offvalves if A&D is unable to locate them, however, Yates does not have the time to take Council discussed the process should any valves need to be repaired and the time frame for conducting these blow-offs. Mr. Hodges stated that he could have a crew: ready to start the Councilman Jones made a Motion that the Town Ofs Stokesdale approve the contract with A&D Town Attorney Chuck Winfree stated that Council can not consider this contract since no agenda item was presented to allow them to consider a contract. He stated that Council would be By consensus ofCouncil, ai meeting was scheduled for Friday, March 31, 2023.  on this project at this time.  project next week.  enterprises pending Michael Hodge's signature.  required to hold another meeting and have this as an agenda item.  Engineering Firm Selection (for Water Line Extension to Add Water System Redundancy) Mayor Pro Tem Foy spoke on the Request For Qualifications (RFQ) provided by Hazen & Councilman Jones made a Motion to rank Thomas & Hutton as #1 and rank Hazen as #2 then have the Mayor negotiate with each vendor. Councilman Landreth seconded the motion.  Sawyer, Inc. and then the proposal submitted by Thomas & Hutton, Inc.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Nay Motion failed, vote 2-3.  Nay  Mayor Pro Tem Foy Nay Councilman Jones  Aye  Mayor Pro Tem Foy made a Motion to rank Hazen as #1 and then have Mayor negotiate with Hazen and Sawyer to come to agreeable terms between Hazen and Town of Stokesdale.  Councilman Rigsbee seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried, vote 5-0.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  2    Engineering Selection (for Water Line Extension along Ellisboro Road)  Proposal submitted by Kennerly Engineering for a water line extension project along Ellisboro Mayor Pro' Tem Foy made a Motion for town staff to complete applications for NC DEQ for encroachment submittals to be approved by NC: DEQ and NCI DOT, then have Mayor sign and return to Kennerly Engineering, have Kennerly start al Request For Qualification process for the Mayor Pro' Tem Foy noted that ift the bids received arel below $500,000 the process can be  Road.  construction ofthis project. Councilman Rigsbee seconded the: motion. informal ifmore than $500,000 a formal bid process would be required.  Councilman Jones voiced his objections that the' Town should not have to pay for this project. He noted that NCRWA has confirmed that the water flow is fine for: fire flow in this area and was properly constructed. The developer promised toj pay for this extension. However, this extension Mayor Pro Tem Foy noted the money already spent on1 this project and the need to finish what was started toi improve our water system, He stated that his intent is to: find out how much this may cost and then bring it back to Council. Council discussed what has already been paid to Mayor Pro Tem Foy withdrew his Motion. By consensus, this item will be continued to the Mayor Pro' Tem Foy then made al Motion to submit a RFQ to cover general engineering services for the agitator for the water tank. Councilman Landreth seconded the motion.  does tie up some loose ends and will improve our water quality.  Kennerly and what may be owed to continue this project.  special called meeting March 31, 2023.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried, vote 5-0. 5. Citizen's Comments. No comments presented. Council Comments:  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Councilman Jones thanked the audience: for being here from beginning to end.  6. Adjournment.  3    Councilman Jones made a Motion to adjourn the meeting at 8:16 pm. Councilman Landreth  seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye The motion carried, vote 5-0.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Being no further business to come before Council, the meeting was adjourned.  Approved:  Michael E. Crawford, Mayor  ATTEST:  Robbie. Lee Wagoner, Town Clerk  4    AGENDA ITEM: 03c  MINUTES TOWN OF STOKESDALE INFORMATIONAL MEETING HOSTED BY NORTH CAROLINA DEPARTMENT OF TRANSPORTATION 8325. ANGEL-PARDUE ROAD STOKESDALE, NC: 27357 SEPTEMBER 25, 2023. AT 3:00 PM  All members ofthe Stokesdale Town Council were invited to attend an informational meeting for This meeting occurred on Monday, September 25, 2023, at 3:00. PM inside the Town Hall Council Chambers, located at 8325. Angel-Pardue Road, Stokesdale, North Carolina 27357. The following members oft the Stokesdale Town Council attended this meeting: Mayor Michael E. Crawford, Mayor Pro Tem Derek Foy, Councilman Jimmy Landreth, and Councilman Jim Aquorum of the Stokesdale Town Council was present at this meeting from 3:10 PM until 3:35 PM. This quorum of the Stokesdale Town Council consisted of Mayor Michael E. Crawford, Mayor Pro' Tem Derek Foy, and Councilman Jimmy Landreth. While a quorum of the Stokesdale Town Council was present, no formal action by the Stokesdale Town Council occurred.  local officials by the North Carolina Department ofTransportation.  Rigsbee.  The: informational meeting for local officials ended at 5:00. PM.  Approved:  Michael E. Crawford  Mayor  Attest:  Robbie Lee Wagoner II Town Clerk  PAGE 10F1    AGENDA ITEM: 04 b  Robbie Lee Wagoner II  From: Sent: To: Cc: Subject:  Ryan Seals salieguliondoumynegor Monday, October 2, 20239:12AM Robbie Lee Wagoner II Jarad Corbett; Mike Burns; Andrew Drake; Owen Myles September crime stats for Stokesdale  Forwhomever willl be attending the Oct. 12 Stokesdale Town Council Meeting.  For the month of September, the sheriff's office responded to at total of 192 calls for service in Stokesdale town limits,  resulting in 15 formal case reports.  Ofnote:  On 9/19, deputies took a report ofat theft ofr motor vehicle at Priority One Auto! Sales at 8030 US: 158 in whicha gray 2006 Chevrolet 1500 pickup truck was stolen off the lot. Case remains underi investigation.  Calls by type:  BURGLARY VEHICLE BURGLARY RESIDENTIAL DISTURBANCE ALARM DOMESTIC WEAPONS OFFENSE WARRANT DUI THEFT TRESPASSING TRAFFIC  DRUGS FRAUD  2 4 15 5 3 2 1 1 2 47  MOTOR VEHICLE THEFT NOISE VIOLATION ACCIDENT OTHER SUSPICIOUS VANDALISM  2 91 11  1    Legend  Query Builder  ofev  o  Rock  Sergeant Ryan Seals District! Guilford County Sheriff's Office 7504 Summerfield Road, Summerfield, NC27358 336-641-2303 I m: 336-382-8877  seals@guilfordcordcountync.gov www.gulfordcountysherlf.com  600  E-mail correspondence to andi from this address may bes subject tot the North Carolinal Public Records Law: and may be disclosed tot third parties by an authorized county official. Ify you haver received this communicationi in error, please do not distributei it. Please notify thes sender by E-mail att the address showna and delete the original message.  This document is the property of the Guilford County Sheriff's Office and is marked Law Enforcement Sensitive (LES). Further dissemination of this document is strictly forbidden except to other law enforcement agencies for criminal law enforcement purposes. The preceding and following information must be handled and protected  accordingly.  CONFIDENTIALITY NOTICE:  This e-mail, including any attachments, is intended for the sole use of the addressee(s) and may contain legally privileged andlor confidential information. Ify you are not the intended recipient, you are hereby notified that  2    any use, dissemination, copying or retention of this e-mail or the information contained herein is strictly prohibited. Ify you have received this e-mail in error, please immediately notify the sender by telephone or reply  by e-mail, and permanently delete this e-mail from your computer system. Thank you.  3    AGENDA ITEM: 06 a  General Fund Balance Sheet  Town of Stokesdale Balance Sheet Sep-23  Total  Interest % Mature Date  ASSETS Current Assets Bank Accounts  American Rescuel Plan Act (ARPA)- Fidelity Bank -7869 Bank of Oak Ridge Checking (Money Market) Bank of Oak Ridge-CDARS CDAR- Acct# 1026529839 CDAR- AcctH1026843118 CDAR- AcctH1026715802 CDAR Acct #1026772164 CDAR- Acct# 1026843126 CDAR- Acct# 1026849388 CDAR- Acct# 1026872924 CDAR- Acct# 1026970586 CDAR- Acct#1026970594 CDAR- Acct#1026529812 CDAR. -Acct# 1026456246 Total Bank of Oak Ridge-CDARS Fidelity Bank- 002762 Petty Cash Total Bank Accounts Accounts Receivable Salary &1 F.I.C.A. Due from Water Enterprise Expenses duei from Water Enterprise Sales Tax 2022-2023 Water Enterprise Reimbursement Total Accounts Receivable Total Current Assets TOTAL ASSETS LIABILITIES Other Current Liabilities American Rescue Plan Act (ARPA) Accounts Payable Total Other Current Liabilities Total Current Liabilities Totall Liabilities EQUITY Open Balance Equity Reservedi for Specific Purpose (Public Safety) Stabilization by State Statute Net Revenue Total Equity TOTAL LIABILITIES ANDI EQUITY  611,349.15 23,628.08 1.4900% 50,742.65 2.95601% 175,347.84 3.6816% 321,955.73 3.6816% 143,038.12 3.6816% 276,223.27 3.6816% 285,852.84 3.6816% 440,773.87 3.6816% 645,487.13 3.6816% 54,680.78 3.6816% 46,316.85 2.95601% 182,592.52 2.71296% 2,623,011.60 379,364.57 150.00 3,637,503.40 500.35 0.00 101.61 10,888.30 11,490.26 3,648,993.66 3,648,993.66 611,349.15 5,734.50 617,083.65 617,083.65 2,951,451.60 23,500.00 92,794.00 -47,325.85 3,020,419.75 3,637,503.40  0.00%  11/30/2023 2/29/2024 1/25/2024 2/8/2024 2/29/2024 2/29/2024 3/7/2024 3/28/2024 3/28/2024 11/30/2023 11/9/2023  0.05% 0.00%  $  $ $ $  $ $  Page 1of1  Prepared by Kimberly" Thacker, Finance/Budget Officer    3  6A  C            S  CECEECR  & R R R R R A    & R R O aa  REEEELRRE    I  6 6  6  S  6 6  6en  $    AGENDA ITEM: 06 b  Water Enterprise Balance Sheet  Water Enterprise Account Balance Sheet Sep-23  Total  Interest % Mature Date  ASSETS Current Assets Bank Accounts Bank Of Oak Ridge CDARS CDAR- Acct# 1026529731 CDAR Acct# 1026480864 CDAR- Acct# 1027147832 CDAR- Acct# 1026529847 Total Bank Of Oak Ridge CDARS Capital Reserve Fund- CRF (0345) Fidelity-Water Enterprise (0504) NCCMT Regular Savings (0403) Total Bank Accounts Total Current Assets Accounts Receivable AR- Water Sales Active 90+Days Past Due Inactive 90+Days Past Due Total AR- Water Sales Sales Tax Refund 2023-2024 Total Accounts Receivable Other Current Assets Contra Expnense. Acccounts Allowance for Doubtful Accounts Total Contral Expense Accounts Total Other Current Assets TOTAL ASSETS LIABILITIES Accounts Payable  255,129.42 76,182.51 118,796.85 512,247.00 216,581.97 770,486.74 550,079.98 45,063.82 2,094,459.51 2,094,459.51  2.95601% 11/30/2023 2.71296% 11/6/2023 3.68160% 5/2/2024 0.05% 0.05% 0.02%  62,138.22 2.95601% 11/30/2023  39,238.91 Includes September billing 0.00 OA Account 6,115.64 25 Accounts 45,354.55 0.00 45,354.55 6,115.64 6,115.64 6,115.64 2,133,698.42 10,888.30 0.00 500.35 11,388.65 36,303.91 208,641.00 244,944.91 256,333.56 256,333.56  -$ -$ -$  Water Reimbursement: due to General Fund Expenses paid by GF due to GF Payroll due to General Fund/ Account Total Accounts Payable Other Current Liabilities Water Deposits Refundable Capital Reserve Fund- SDF Fees (Restricted) Total Other Current Liabilites Total Current Liabilities TOTAL LIABILITIES  $  Page 1of1  Prepared! by Kimberly Thacker, Finance/Budget Officer        00  B    - o 2 9  R 2  o $  EEECEEEEEEEEECCCE a o R R  a R R  C $    & R EEEEEEEEE RCRCRaaaaa LEEEEEEEEO0000E    AGENDA ITEM: 09 Estimate Date 10/6/2023  Gauldin Plumbing and Pump, Inc. 8581 Belews Creek Rd. Stokesdale, NC 27357-0516 (336)643-3857  RECEIVED OCT10:2023  Name/Address TOWN OF STOKESDALE P.O.BOX465 8325. ANGELI PARDUE. RD STOKESDALE.NC2737  JOB NAME PARK RESTROOM  Description  MATERIAL ANDI LABOR TOCOVER CHARGE FOR CALL FORI REPAIRS AND  TOI REPLACE. ACTUATOR! INI RESTROOM INI PARK $500.00-$600.0: PLUS NC SALES TAX PRICE GOOD FOR 301 DAYS FROMI DATE OF ESTIMATE  NC LICENSE # 7068-P    AGENDA ITEM: 10  TOWNO OFSTOKESDALE POBOX465 8325 Angel Parduel Rd STOKESDALE, NC 27357  TOWN OF STOKESDALE PLANNING BOARD APPLICATION  NAME: Andres Mylo ADDRESS: 127HArHLEA TOWN: Kemtnwl M  PHONE:  Email:  ZIP: 27284  HOWLONG HAVE YOULIVED IN STOKESDALE? bytn ARE YOU OVER 18 YEARS OF AGE? Yes No OCCUPATION: Sak rep -phamouteh  EMIPLOYERADDRISS: TathnagrIyahth PoRigukery Ri EuplelCunt  BUSINESS PHONE: EDUCATION: High SchaldtHaHpe College: HML -ChapelHil MahZIHA MNC -6 - MBA 2oll  Graduate? Yes) No  Graduate? We No Year 199-7  EXPERIENCE RELATIVETOLAND USE/PLANNING: Gnk aketaldjaulg hyarkiny Sbhusdk debpnte  REASONS WHY YOU WOULDLIKE TO SERVE ON' THE PLANNING BOARD: Jovy iatuD In Hé phns fatéfhs Sohebeli And lHh Jcn hA Apehaluala akdhA VLE gny2 a Rr alfok'a meshes, der hahn f HaVms ani ARwEpean faMet happere Ln nyhohe  prMAS govy  erperere -  2011- 2617 Chair Boail phucbrs hatghatarchdne Jherk - kahl, bakl andpud AMALAARAN SLoe 8 sheltw necals twht shobe prondelfo CAIAL  AskEnety W Canylguatuner poke afmeely Aalandis    Signature: Gdrefhh Mef  Date:22/-22  PLEASE COMPLETEL AN RETUAMTOADDESABOPE  PHONB336-643-4011  FAX 336-643-4016  Application- 1-1 Planning Board    AGENDA ITEM: 11  GRANT AGREEMENT BETWEEN STOKESDALE PARKS & RECREATION and THE TOWN OF STOKESDALE  This Sponsorship Agreement is hereby made and entered into by and between the TOWN OF STOKESDALE, a North Carolina Municipal Corporation (hereinafter referred to as "The' Town" or the "Grantor") and STOKESDALE PARKS & RECREATION (hereinafter "Grantee") as  follows:  1. WHEREAS the Town is a municipal corporation existing under the laws of the State of North Carolina and is duly authorized to provide recreational facilities for the benefit ofthe 2. WHEREAS Grantee is a Non-Profit Corporation existing under the laws of the State of North Carolina, and has been such since the filing its Articles with the North Carolina 3. WHEREAS Grantee is the owner ofaj parcel ofl land of approximately 21.5 acres located at 8401 Capri Drive in Town of Stokesdale (hereinafter the "Property"), upon which are situated athletic fields, primarily used for baseball, and associated structures, facilities, and 4. WHEREAS Grantee has recently amended its bylaws to dedicate its assets solely to non- profit purposes, to prohibit any compensation to its Board of Directors, to prohibit self- dealing, to provide for accurate and complete records of the Grantee's funds and other 5. WHEREAS the lighting at the Baseball Fields is old and inefficient, and the poles used in for the lighting are old and becoming increasingly dangerous to those using the Baseball 6. WHEREAS Grantee and the Town have determined that the lighting and associated electrical wiring, switching, poles, and associated infrastructure should be replaced, all of  public; and  Secretary of State on February 10, 2003; and  lighting (hereinafter the "Baseball Fields").  assets, and provide for proper governance oft the Grantee; and  Fields; and  which work is herein called the Project".  Page 1 of4    3. Upon Grantee's certification to the Town that it has raised $25,000 toward the cost of the a. Grantee will present to Town invoices that it receives from Grantee's contractors or b. Within 30 days of the Town's receiving the invoices described above, it will pay the 4. Grantee, for a period of 10 years from the date of this Agreement, will, upon request oft the Town, provide to the Town documentation of the Grantee's use oft the funds from the Town 5. Grantee, for a period lof10: years from the date oft this Agreement, will notify the Town ofany interest Grantee may havei in selling, conveying, or encumbering the Property, or any portion thereof at least 90 days before any contemplated sale, conveyance, or encumbrance. 5. Grantee will cause the Project to be performed and completed in a workmanlike manner and in compliance with all applicable construction regulations and standards within one year of 7. IfGrantee fails to comply with any oft the terms of paragraphs 1,2, 4, or 5, above, and said failure is not cured after a 60 day notice and opportunity to cure, then Grantee will refund to The Town a prorated portion of the funds paid by the Town, based upon the number of full years that Grantee complied with the Agreement as compared to 10 years. For example, if the Grantee complies with the requirements of this agreement for 3 years only, then Grantee would refund to The Town 70% of the amount that The Town paid under this Agreement. 8. IfGrantee fails to comply with paragraph 6, above, and said failure is not cured after a 60 day notice and opportunity to cure, or, if the failure is not one that can reasonably be cured within 60 days, Grantee does not initiate a cure within 60 days and diligently pursue the cure  Project, the' Town will pay to Grantee $50,000, as follows:  subcontractors for the Project.  amount of said invoices to Grantee, up to $50,000.  provided under this Agreement.  this Agreement.  thereafter, then all funds will be refunded to the Town.  [SIGNATURE PAGETO FOLLOW]  Page 3 of4    This the  day of  2023.  STOKESDALE PARKS & RECREATION  TOWN OF STOKESDALE  By: Name: Jordan Balmforth Title: President  By:. Name: Mike Crawford Title: Mayor ATTEST: By:  Name: Robbie Lee Wagoner II Title: Town Clerk (SEAL)  Approved as to form and legality.  Charles Winfree, Stokesdale Town Attorney  This instrument has been pre-audited in the manner required by the Local Government and  Fiscal Control Act. This By:  dayof  2023.  Name: Kimberly Thacker  Title: Town Finance Officer/Budget Officer  Page 4 of4