TOWN OF STOKESDALE  NORTH CAROLINA  NOVEMBER9. 1989  REE DAI  AGENDA PACKET  REGULAR TOWN COUNCIL MEETING  8325 ANGBL-PAKDUE ROAD STOKESDALE, NC27357  DECEMBER 14, 2023  7:00 PM    AGENDA TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC27357 DECEMBER 14, 2023 AT' 7:001 PM  AVAILABLE VENUES TOWATCHATTEND:  a) Attend in Person at Stokesdale Town Hall in Council Chambers at71 PM b) View Live Stream on Town of Stokesdale's YouTube Channel at7 PM: ittps//www.youtulecom/channel/UCIH7I0O 56F EDH6w/iA/live C) View & Participate (Citizen Comments) Virtually via Zoom at' 7PM: htpsl/amebromusVSAAENE-MIS.IsMIZAGINHONFIUR2UTOA Meeting ID: 89432252006-F Passcode: 598616-One-Tap Mobile: 1-646-876-9923  01. Call to Order, Pledge of Allegiance, and Invocation. 02. Review and Adopt the. Agenda: December 14, 2023. 03. Review and Adopt the following Minutes: a) April 13, 2023 - Regular Town Council Meeting b). April 13, 2023 - Closed Session Meeting c) April 20, 2023 - Special Called Town Council Meeting d). April 20, 2023 - Closed Session Meeting f) November 09, 2023 - Regular Town Council Meeting  e) May 04, 2023 - Special Called Town Council Meeting (Budget Workshop)  04. Public Safety Reports:  a) Stokesdale Fire Department b) Guilford County Sheriff's Office  05. Administrative Reports:  a) Administrative Report: Town Clerk Robbie Lee Wagoner II b) Planning Board: Deputy Town Clerk Mason P. Winfree c) Property Committee: Councilman Jim Rigsbee  d) Town Park Improvement Committee: Committee Chairman Tee Stephenson  PAGE10F3    06. Financial Reports: Town Finance Officer/Budget Officer Kimberly Thacker a) Financial Report: Town of Stokesdale General Fund b) Financial Report: Town of Stokesdale Water Enterprise Fund  07. Presentation of' Town of Stokesdale Financial Audit for Fiscal Year 2022-2023 08. Acceptance of Official Results for the Town of Stokesdale Municipal Election  by C. Randolph CPA, PLLC. held on November 07,2023.  09. Citizen's Comments from the Floor (3-Minute Limit per Speaker).  10. Oaths of Office administered by Town Clerk Robbie Lee Wagoner IIfor newly elected officials: Councilman-Elect Derek Foy, Counclman-Hlect Jimmy  Landreth and Councllman-Elect Jim Rigsbee.  11. Election of the Mayor Pro Tempore by the Stokesdale Town Council.  a) Oath of Office administered by Town Clerk Robbie Lee Wagoner II for newly  elected Mayor Pro' Tempore.  NEWBUSINESS:  12. Consideration of 2024 Town of Stokesdale Holiday Closing Schedule. 13. Consideration of 2024 Town of Stokesdale Town Council Regular Meeting 14. Consideration of 2024 Town of Stokesdale Town Board of Adjustment Regular 15. Consideration of Appointment of 3 members to the Town of Stokesdale Planning 16. Consideration of Proposal to replace the' Town Finanse/BudgetOficers 17. Consideration of Proposal for Online Recreation Reservation Software. 18. Discussion of payment method for Lump Sum Reserve Capacity Fee to the  Schedule.  Meeting Schedule.  Board.  Desktop Computer at' Town Hall.  Winston-Salem / Forsyth County Utility Commission.  19. Consideration of Budget Ordinance Amendment No. 1 (Ordinance No. 0-2023-07).  PAGE20F3    20. Consideration of Budget Ordinance Amendment No. 2 (Ordinance No. 0-2023-08). 21. Consideration of Resolution No. R-2023-12(A1 Resolution Creating A Capital  Reserve Fund For The Water Enterprise Fund).  22. Citizen's Comments from the. Floor (3-Minute Limit per Speaker). 23. Closed Session in accordance with S 143-318.11 (Closed Sessions).  (a) Permitted Purposes. It is the policy of this State that closed sessions shall be held only when required toj permit a public body to acti ini the publici interest as permitted in this section. A public body may hold a closed session and excludei thej public only when a closed session is required. (6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or tol hear ori investigate a complaint, charge, or grievance by ora against an: individual public officer or employee. General personnel policy issues may notl be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal of a member of the public body or another body and may noto consider or fill a vacancy among its own membership excepti in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority for the appointment or discharge, or removal shalll bei taken in an open meeting.  24. Council Comments. ANNOUNCEMENIS: 25. Council Announcements:  a) The Stokesdale Town Hall Building will be closed Monday, December 25, 2023, through Wednesday, December! 27, 2023, in observance of the Christmas b) The next regular Town of Stokesdale Town Planning Board meeting scheduled for Thursday, December 28, 2023, at 7:00. PM inside the Town Hall The Town of Stokesdale Town Council will hold their next regular meeting on' Thursday, January 11, 2024, at 7:00. PM: inside the Town Hall Council  Holiday.  Council Chambers, has been cancelled.  Chambers.  ADIOURNMENT:  26. Adjournment of Meeting.  PAGE3OF3    AGENDAITEM: #3. a)  MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MIEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC 27357 APRIL13, 2023 AT 7:00 PM  Member's] present were: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones, and. Jim Rigsbee; Town Attorney Charles Winfree; Finance and Budget Officer Kim Thacker, Town Clerk Dale Martin and Deputy Town Clerk Robbie  Wagoner. 1.  Call to Order, Pledge of Allegiance, and Invocation by Pastor Xavier Kelly of Oak  Level Baptist Church.  Mayor Mike Crawford called the meeting to order and led thel Pledge of Allegiance. Pastor Xavier  Kelly ofOak Level Baptist Church delivered the invocation.  2.  Review and Adopt the. Agenda.  Councilman Tim Jones requested that Items #12 and 13 be reversed.  Councilman Jones requested the addition ofitem #13A- - Hazen and Sawyer Proposal Town. Attorney Chuck Winfree asked fori item #13B - Closed session fori the purpose of discussing Mayor Pro Tem Derek Foy made a Motion to adopt the agenda as amended above. Councilman  legal matters.  Jimmy Landreth seconded the motion. Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 5-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  3.  Review and Adopt the Minutes: December 10, 2020 Regular Town Council Meeting; December 13, 2020 Special Call Town Council Meeting; February 9, 2023 Closed Session; February 9, 2023 Regular Town Council Minutes (continued from March 9t); March 9, 2023 Regular Session Minutes; March 9, 2023 Closed Session Minutes.  Minutes of December 10, 2020 Regular Session  Mayor Crawford made a Motion to approve the minutes as presented. Councilman Landreth  seconded the motion.    Councilman Jones stated that he was: not present and therefore will vote nay.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, 4-1.  YES NAY  Mayor Pro Tem Foy YES Councilman Rigsbee YES  Minutes ofDecember 13,2020 Special Called Meeting  Mayor Crawford made a Motion to approve the minutes as presented. Councilman Landreth  seconded the motion.  Councilman Jones stated that he was not present and therefore will vote nay.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 4-1.  YES NAY  Mayor Pro Tem Foy YES Councilman Rigsbee YES  Minutes of February 9, 2023 Closed Session  Mayor Crawford made a Motion to approve the minutes as presented. Mayor Pro Tem Foy  seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 5-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  Minutes of February 9, 2023 Regular Session (Continued from March 9,2023) Mayor Crawford made a Motion to approve the minutes as presented. Mayor Pro Tem Foy  seconded the: motion. Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 5-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  2    Minutes March 9, 2023 Regular Session and Minutes of March 9,2023 Closed Session Mayor Pro Tem Foy made a Motion to approve the minutes as of the March gth Regular Session  and March 9, 2023 Closed Session. Mayor Crawford seconded the motion. Councilman Jones asked that Page 5, the spelling of" Hunsucker" be corrected.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 5-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  4.  Public Safety Reports: a) Stokesdale Fire Department  Mayor Pro' Tem Foy gave this month's Fire Safety Report. b) Guilford County Sheriff's Office  Mayor Crawford read email report from Guilford County Sheriff's Office.  5.  Administrative Reports:  a) Administrative Report: Dale Martin, Town Clerk Town Clerk Dale Martin presented the. Administrative Report.  b) Planning Board:  None presented.  c) Events Committee:  None presented.  d) Property Committee:  Councilman Rigsbee stated that we. reached out to Excellence Lawn Care to take ofweeds that are  popping up around Town Hall.  e) Town Park Improvement Committee:  Mr. Tee Stephenson gave a brief report on current meetings of the Town Park Improvement Committee. He referred to the agenda item taking place later in the meeting and encouraged Council to review and consider proposals for the basketball and pickleball courts.  3    6.  Financial Reports:  a) Finance/Budget Officer: Kimberly Thacker  Mrs. Kimberly Thacker presented both the general fund and water fund monthly reports. Citizen's Comments from the Floor (3-Minute Limit per Speaker).  7.  None presented. OLD BUSINESS:  8.  Proposal to extend lawn care contract with Excellence Lawn Care for 1 year at the  same terms and conditions. (Continued from January 12,2023)  Mayor Pro Tem Foy made al Motion to approve the contract with Excellence Lawn Care for 1 year at the same terms and conditions, $24,000/annual cost. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote: 5-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  9.  Consideration of Vendor to maintain Soccer Fields at Town Park. (No action from  January 2023)  Town Attorney Chuck Winfree explained the amendment paragraph to add insurance The. Provider shall operate as an independent contractor. The. Provider is not eligible for worker's compensation coverage under the Town' 's Workers' Compensation Policywhile performing the contracted, service for the Town. The Provider understands that noj federal, state or other payroll tax ofany kind shall be withheld or paid by the Town on behalfoft the Provider or employees oft the Provider. The. Provider understands and agrees that the. Provider is fully responsible for the payment of all taxes arising from the payment ofn monies pursuant to the  requirements. Mr. Wagoner read the following paragraphs:  Agreement.  VI.  Provider shall be responsible for providing and maintaining general liability insurance in an amount of at least $1,000,000 with a carrier approved by, Stokesdale, worker's compensation insurance, for Providers employees, and any other appropriate insurance required  by this Agreement or North Carolina law.  4    Mayor Crawford made a Motion to approve the contract with Hunter Enterprises for 1 year with amendment to add insurance as previously read, $12,000 annual costs.. Councilman Rigsbee  seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 5-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  10. Opening and Consideration ofl Proposals for. Auditing Services. Kim Thacker, Finance Officer presented two proposals for auditing services, W. Greene, PLLC-FY23-514.00, FY24-$ $14,000, FY25-$ $14,000 C.R Randolph, CPA-$ $10,625 with a cap ofi no more than 3% increase for 2024 and 2025. Mrs. Thacker noted that inl her research of W. Greene, PLLC she learned that there was some tardiness in submitting the audit reports and that in some cases, Mr. Greene was replaced by the Mrs. Thacker then spoke ofl her extensive conversation with Ms. Randolph and believed her to be very knowledgeable with 31 years of experience. She stated that Ms. Randolph understands that this is a 1-year contract with a 3-year proposal submitted. Any increase. in cost is tol be no more Mayor Pro Tem Foy made. a Motion to approve the contract with C. Randolph CPA, PLLC Certified Public Accountant to conduct the annual Financial Auditing services for the Town of Stokesdale for FY 2023 in the amount of$10,625. Councilman Landreth seconded the motion.  municipality.  than 3% for the subsequent 2 years.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 5-0. NEW BUSINESS:  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  11. Town Park improvements. (Additions to' Town Park: New Playground Equipment)  Mayor Pro Tem Foy referenced thej proposal submitted to Council.  Mayor Pro Tem Foy made a Motion to accept the proposal submitted by #6099f, dated March 6, 2023 from Back Yard Paradise, 3123-K Cedar Park Road, Greensboro, NC to install playground equipment under the terms ofthe proposal and in the amount of$81,692.83, of which $5,013.83  5    in sales tax which will be returned to the Town of Stokesdale. Councilman Landreth seconded Mayor Pro Tem Foy announced that the Town received: nine different proposals from three different vendors and after careful review feltt that Back Yard Paradise would be the best option Councilman Jones asked ifanyone went to look at their work? Mayor Pro Tem Foy stated that their work was a summary and reference information in the packet given to Council a week or sO  the motion.  for thé Town.  ago. He added that Mrs. Hunsucker did conduct reference checks.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 5-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  13. Consideration to accept Scott transcript dated May 24, 2022. (Reversed with Item Councilman Jones introduced this item and stated that he has had a discussion with Mr. Winfree inr regard tol legal concerns with this item and understands those concerns. Hel believes the citizens are entitled to transparency. He had this transcript done because the audio is not clear in some places. He noted that the minutes of the closed session have been released. He noted that the Transcriptionist in not a certified court reporter, but her business is to provide transcripts for Councilman Jones made a Motion to accept the Transcript as a supplement to the audio with whatever reservations Mr. Winfree thinks are appropriate for the closed session held March 12, Mr. Winfree identified four concerns with the release of this transcript. One being that Ms. Scott is not ai registered court: eporter/transeripionist and noted the training and qualifications required for that designation. He was concerned that she was not present at thei meeting and questioned her ability tol know who said what from an audio tape. He questioned thei format ofthe document which was a word document that is editable by anyone that received it. He also noted that she certified that it was an accurate transcript oft the recording that she received, but it has not been determined that the recording she received is an accurate and complete recording oft that meeting. Mr. Winfree stated that ifthe' Town vouches fort the accuracy oftheti transcript andi iti ist then disputed by someone, the Town may have to defend itselfin a defamation lawsuit. Council discussed the liability of accepting this transcript as part of the Town's records.  #12)  government entities and private corporations.  2020.  Councilman Landreth seconded the motion.  6    Town Clerk Martin asked for clarification on what is meant by accepting the transcript. Councilman Jones stated that his intent ist tol have the transcript added as a supplement to the audio recording and not the written minutes that have already been approved by Council. Councilman Landreth expressed concern with bringing this back up again. Mayor Pro Tem Foy stated that hel has not ever received a copy ofthis transcript and: is being asked to vote for something that hel has not seen and stated that this is senseless to do.  Mayor Crawford Councilman Landreth NAY Councilman Jones Motion failed, vote 1-4.  NAY YES  Mayor Pro Tem Foy NAY Councilman Rigsbee NAY  12. Discussion regarding the recording of Closed Sessions. Reversed with 13 Mayor Crawford stated that Mr. Winfree has provided Council with options to consider. Mr. Winfree explained the purpose of closed sessions and what is allowed to be excluded by State  Law and explained the following options.  TOWN OF STOKESDALE  OPTIONS FOR RECORDING OF CLOSED SESSIONS  None oft these options would have retroactive application; any recordings existing on the date of 1. Adopt no policy, permitting unrestricted recording of minutes and imposing no 2. Adoptapolicy completely prohibiting the: recording of closed meetings.  the adoption of any policy would be controlled by option 1, below.  requirement for deletion ofr recordings.  3. Adopt a policy that allows only the Town Clerk to record to assist with minutes, with the recording to be secured and deleted after the minutes are approved. Before minutes are finalized, any member ofTown Council, the Town Clerk, or Town Attorney could listen 4. Adopt a policy that allows only the Town Clerk to record, and the recording is preserved indefinitely but secured. Council would: need to decide ifmembers ofTown Council who were not members at the time oft the closed session could listen to the recording, and if  tot the recording.  7    people who were on the Council at the time of the meeting could listen to the recording 5. Adopt a policy that allows any participant to record, but requires the deletion ofthe recording once the minutes of the closed session have been approved.  after their terms run.  Mr. Winfree advised Council to adopt option #3.  Councilman Jones made a Motion to continue this item to allow time to study how various forms Mayor Pro Tem Foy seconded the motion and offered that the item be continued to the next regularly scheduled Council Meeting. Councilman Jones accepted the amendment.  of government handle this issue.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 5-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  13-A. Consideration ofl Hazen and Sawyer Proposal. Councilman Jones stated that this came in at the last minute.  Mayor Crawford made a Motion to continue this proposal dated 4-11-2023 by Hazen and Sawyer until the May regular Council meeting. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 4-1.  YES YES  Mayor Pro Tem Foy NAY Councilman Rigsbee YES  13B. Closed Session in accordance with North Carolina General Statutes 143-318.11. (a) Permitted Purposes Iti is thej policy oft this State that closed sessions shalll bel held only when required toj permit aj public bodyt to acti ini the publici interest as permitted in this section. A public body may hold a closed session and exclude the public only when a closed session is required. (3) To consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby  acknowledged.  Mayor Crawford made a Motion to go into Closed Session in accordance with NCGS 143-318.11 to discuss legal matters with the' Town Attorney. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth YES  YES  Mayor Pro' Tem Foy YES Councilman Rigsbee YES  8    Councilman Jones Motion carried, vote 5-0.  YES  Council entered Closed Session at 8:08 PM.  Mayor Pro' Tem Foy made a Motion to enter into Open Session at 8:28. PM. Councilman Rigsbee  seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 5-0. 14. Council Comments.  YES YES  Mayor Pro Tem Foy NAY Councilman Rigsbee YES  Mayor Crawford announced that hel has been approached by Summerfield and asked that the Town consider al Proclamation/Resolation in support of Summerfield's efforts in opposition to Mayor Pro Tem Foy expressed his support and added that this merits a special called meeting of Council. He called a Special Called Meeting for' Thursday, April 20, 2023 at 7:001 PM to consider  the deannexation.  al Prpclamation/Kesolution in support of Summerfield.  It was suggested that Council also consider the Hazen and Sawyer proposal.  Councilman Jones: stated that he stands by his request to accept the transcript discussed previously.  Mayor Crawford read the following announcements.  ANNOUNCEMENT:  The Town of Stokesdale Town Planning Board will hold a meeting on April 27,2023 at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel-Pardue The Town ofStokesdale Town Council willl hold al Budget Workshop meeting on May 04, 2023 at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel- The Town of Stokesdale Town Council will hold a regular meeting on May 11, 2023 at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel-Pardue  Road, Stokesdale, NC27357.  Pardue Road, Stokesdale, NC27357.  Road, Stokesdale, NC27357.  9    15. Adjournment. seconded the: motion. Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 5-0.  Mayor Crawford made a Motion to adjourn the meeting at 8:34 PM. Councilman Landreth  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  Being no further business to come before Council, the meeting was adjourned at 8:34 pm.  Approved:  Michael E. Crawford, Mayor  ATTEST:  Dale F. Martin, Town Clerk  10    AGENDAITEM: #3. c)  MINUTES TOWN OF STOKESDALE SPECIAL CALLED TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC 27357 APRIL 20, 2023. AT 7:00 PM  Present: Mayor Michael E. Crawford, Mayor Pro Tem Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones, Deputy Town Clerk Robbie Lee Wagoner II, and Town Attorney  Charles H. Winfree. Councilman Jim Rigsbee was absent.  1.  Call to Order, Pledge of Allegiance, and Invocation.  Mayor Mike Crawford called the meeting to order at 7:00pm and led the Pledge of Allegiance.  Councilman Tim Jones delivered the convocation. Review and Adopt the Agenda.  2. motion.  Mayor Crawford made a Motion to adopt the agenda. Councilman Jimmy Landreth seconded the  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 4-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  3.  Citizen's Comments from the Floor (3-Minute Limit per Speaker).  Priscilla Olinick, 3100 Pleasant Ridge Rod, Summerfield, NC - spoke on the de-annexation issue by the Town of Summerfield. She thanked Council for their support of Summerfield ini their fight against the de-annexation. She noted that the' Town ofOak Ridge has also] passed ai resolution  in support of Summerfield.  4.  Consideration of Resolution of Support/Resolution Opposing De-Annexation.  Mayor Pro Tem Foy read Resolution R-2023-05 as written.  Mayor Crawford made a Motion to adopt Resolution-2023-05 as follows:  1    RESOLUTION NO. R-2023-05  Al RESOLUTION OPPOSING THE DE-ANNEXATION OF CERTAIN PROPERTIES FROM THE TOWN OF SUMMERFIELD  WHEREAS, The Town of Stokesdale ("Town"), by and through its Town Council, does hereby adopt the following resolution to be submitted to the Guilford County Legislative Delegation, to the North Carolina General Assembly, and desires to also communicate its position to both the WHEREAS, the NC General assembly granting the proposed de-annexation in The Town of Summerfield would usurp the role of local government and its elected officials. By extension, absent a referendum ofThe Town of Summerfield's citizens, would also go against the desire of WHEREAS, this proposed de-annexation would remove over 5 (five) percent of land from the WHEREAS, no data driven studies have been presented to reflect the fiscal impact in the short- and long-term, offering insight into the net impact that such a de-annexation would have on the WHEREAS, any de-annexation of such magnitude coupled with the strong objection of local elected officials and citizens alike would set a harmful precedent in diminishing the role of local WHEREAS, the Stokesdale Town Council submits the following: The Villages of Summerfield Farms" ("Villages") are potential tracts of proposed de-annexation. These properties total approximately 973 acres in the heart of Summerfield within close proximity to its Town Core. While two Unified Development Ordinance ("UDO") text amendment requests by the developer were denied since the Town of Summerhield's 2021 UDO changes, the Villages project has not been denied outright nor has there been a denied rezoning associated with this project. These properties are not contiguous and ad de-annexation ofthis magnitude would result ini isolated tracts and create complex town boundaries that would complicate functions of Summerfield's limited- NOW, THEREFORE, BE IT RESOLVED THAT the Stokesdale Town Council opposes de- annexation of the aforementioned properties that would result in said properties within the Town ofSummertield's. limits being within Guilford Coumy'ssalejurisiction. In addition, the Townof Stokesdale opposes all significant de-annexation efforts that oppose the desire of any  Town ofs Summerfield and Guilford County upon approval.  the majority oft the Town of Summerfield's citizens.  Town of Summerfield's boundaries.  Town of Summerfield and its citizens' tax obligations.  government granted to municipalities by the State ofNorth Carolina.  services government.  2    municipalities' elected officials and the majority of that municipalities' citizens. Lastly, North Carolina municipalities cities, towns and villages - operate under charters granted by the North Carolina General Assembly and have powers and authorities granted to them by state statutes and the state constitution. The Town of Summerfield operates under these state statutes and as such, the State government shouldn't be meddling in local government affairs as long as state laws are being followed. Just as our federal government should avoid meddling in our State's affairs as  long as: federal laws are being followed.  Adopted this the 20th day of April 2023 by the Town of Stokesdale Town Council.  Mayor Pro Tem Foy seconded the motion.  Councilman Tim Jones and Mayor Pro Tem Foy requested the Town Clerk email this resolution  to:  Summerfield Town Clerk Guilford County Clerk  Guilford County Legislators: Hardister and Faircloth  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 4-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  5.  Consideration of Proposal for On-Call Engineering Services for Plan Review and  Intermittent Inspection Services.  Mayor Crawford recognized Mr. Aaron Babson, Associate Vicel President with Hazen and Sawyer. Mr. Aaron Babson introduced the proposal to council and identified Taylor Engineering, located in Jamestown, as a subconsultant to provide intermittent inspection services to the Town of Stokesdale. He spoke oft their qualifications and gave his full confidence ini their ability to perform Councilman Jones made a Motion to approve the proposal by Hazen and Sawyer dated April 11, 2023 for On-Call Engineering Services for Plan Review and Intermittent Inspection Service,  inspections.  amount not to exceed $20,000. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 3-1.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  Mayor Pro Tem Foy made a Motion to allow Town Clerk to authorize engineer expenses such as plan review with the general understanding oft the cost involved without a vote ofcouncil but with  3    the written approval of the finance/budget officer that the funds are in the budget. Councilman Mayor Pro Tem Foy did not want to delay aj project. Discussion was held on the current process. Mr. Babson concurred that there werei no hiccups int the way we are currently handling this process. It was noted that having the renewal of the contract for these services come before Council would  Landreth seconded the motion.  give Council the opportunity toi review this process and hear about any issues.  Mayor Crawford Councilman Landreth NAY Councilman Jones Motion failed, vote 1-3.  NAY NAY  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  6.  Discussion of Combination Deed for Athens Road Property (7901 Athens Road) Adjacent to' Town Park Property (8329. Angel-Pardue Road) and' Town Halll Property  (8325. Angel-Pardue Road).  Mayor Pro Tem Foy explained that this is the property the Town purchased a few years ago on Athens Road. He explained the need tol have this property within the same deed as the current park. Hei noted that having a separate deed for this property; Guilford County requires the' Town to have Town Attorney Chuck Winfree explained the process by which ai new boundary description would need to be prepared and the need for a survey of the existing property which the Town does not Mayor Crawford made a Motion to have property surveyed as soon as possible. Mayor Crawford Mayor Pro Tem Foy made a Motion to accept proposal dated 4-20-23 from Fleming Engineering Inc. Civil Engineers and Land Surveyors to survey property at' 7901 Athens Road, with the scope of work to perform all necessary deed and plat research, verify field location of all existing property corners, replace any missing boundary corners, prepare a Boundary Survey Map, ini the amount of$7,100 to come: from the park improvement ARPA Special Revenue Fund. Councilman Councilman Jones asked for an Amendment that permanent witness markers be installed at the Councilman Jones made a second Amendment to have Town Attorney Winfree learn who owns  a 35-foot setback for the basketball and pickleball courts.  have (1959 document). then withdrew his motion.  Landreth seconded the motion.  property corners/lines sO that we don'tcontinually have to locate them. the land in between Hwy. 158 and Athens Road, and report back. Mayor Pro Tem Foy and Councilman Landreth accepted the amendments.  4    Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 4-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  Mayor Pro' Tem Foy made al Motion to authorize the Town Attorney to draw up the combination  deed. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 4-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  8.  Citizen's Comments from the Floor (3-Minute Limit per Speaker). Mayor Crawford asked for Citizen's Comments prior to the Closed Session.  None presented. ANNOUNCEMENTS:  Mayor Crawford then read the following announcements.  a) The Town of Stokesdale Town Planning Board will hold a meeting on April27,2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel-Pardue Road, b) The Town of Stokesdale Town Council will hold al Budget Workshop meeting on May 04, 2023, at' 7:00 PM: inside the Town Hall Council Chambers, located at 8325 Angel-Pardue c) The Town of Stokesdale Town Council will hold a regular meeting on May 11,2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel-Pardue Road, Closed Session in accordance with North Carolina General Statutes 143-318.11. (a) Permitted Purposes Iti is thej policy ofthis State that closed sessions shalll bel held only when required toj permit aj public body to act int thej publici interest as permitted in this section. Aj public body may hold a closed session and exclude the public only when a closed session is required. (3) To consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby  Stokesdale, NC: 27357.  Road, Stokesdale, NC: 27357.  Stokesdale, NC: 27357.  7.  acknowledged.  5    Mayor Crawford made a Motion to go into closed session at 7:49pm in accordance with NCGS 143-318.11 for the purposes as stated above. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 4-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  Council returned to Open Session at 8:34 PM  Mayor Crawford made a Motion to re-enter into Open Session at 8:34 pm. Councilman Landreth  seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 4-0. Council Comments.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  9.  Each Councimember thanked everyone for coming and wished all a great weekend,  10. Adjournment.  Councilman Landreth made a Motion to adjourn at 8:35) PM. Mayor Pro Tem Foy seconded the  motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried, vote 4-0.  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  Being no further business to come before Council, the meeting was adjourned at 8:35 PM  Approved:  Michael E. Crawford, Mayor  ATTEST:  Robbiel L. Wagoner, III Deputy Clerk  6    AGENDAITEM #3.e)  MINUTES TOWN OF STOKESDALE SPECIAL CALLED TOWN COUNCIL MEETING BUDGET WORKSHOP 8325 ANGEL-PARDUE ROAD STOKESDALE, NC27357 MAY 04, 2023 AT 7:00 PM  Present: Mayor Michael E. Crawford, Mayor Pro Tem Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones arrived at 7:10 PM, Budgett and Finance Officer, Kimberly Thacker,Town Clerk Dale F. Martin, and Deputy Town Clerk Robbie Lee Wagoner II. (Councilman Jim Rigsbee was  NOT present)  1. CallTo Order, Pledge of Allegiance, and Invocation.  Mayor Mike Crawford called the meeting to order at 7:09 pm, led the Pledge of Allegiance and  delivered the invocation.  2. Review and Adopt the Agenda.  Councilman Jimmy Landreth made a Motion to adopt the agenda as presented. Mayor Crawford  seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  3. Citizen Comments from the Floor (3-Minute Limit per Speaker).  Jordan, Balmforth, 7708 Hap Court, Kernersville, NC- with Stokesdale Parks and Recreation, requested assistance with lighting at the baseball fields. He explained the improvements made tot the ballfields by the organization. He spoke of community efforts to upgraded the baseball fields and noted the needed repairs. He reported that they have received bids for the: replacement of light poles and with the previous cost ofthe LED lights, the total amount was $108,000. Given what's already been paid the amount remaining is $68,000. However, the organization is not asking the Town for the full Council complimented Mr. Balmforth on the improvements made thus fari to the baseball fields. Council asked questions in regard to the financial position of the organization and how much money they have raised towards the improvements. Mr. Bamforth explained the fundraising efforts foranew  amount but for help in reaching that goal.  playground which netted $33,000.  1    Mr. Balmforth stated that estimates were prepared by professionals which will meet requirements. Council asked about corporate donations. Mr. Balmforth stated that when they have been asked, they Mayor Pro Tem Foy asked Mr. Balmforth for the: funds being requested out oft the $68,000 needed. Mr. Balmforth requested $45,000 to $50,000 with the organization raising the balance. Hei noted money he Councilman Jones asked ift the Parks and Recreation's budget is available to the public. Mr. Balmforth Mr. Balmforth was asked ift the fields do not have lights will there be aj program and he said no. Mayor Pro Tem Foy explained the processes by which government entities have to operate and must track expenses and provide reports to Council for any funds spent and asked ift the organization's board would be willing to vote to make this request and it not be from you personally. Mr. Balmforth stated that hel has some preliminary information but has not gone through this process. He stated yes 100% Council stated they would like to see: the proposal and asked that he complete the application in accordance with the Town's] policy and that this request will be taken under consideration.  have showed up and noted efforts to advertise their participation.  has spent as well as others spent to keep the organization out of default. promoted full transparency and stated that the budget is available to anyone.  the board would vote to make this request.  Council asked about sponsorships for naming of seats, etc. Mr. Balmforth noted some precedence there Council recognized the need and asked Mr. Balmforth to come back to the: regular Council meeting to make a formal request. Council expressed support in working with the organization, however, Council and Mrs. Thacker noted changes to the budget from the last budget workshops. Mayor Pro Tem Foy then stated that hel had a conversation with Mrs. Martin today ini regards to the Town's Development Ordinance and 160D regulations and the need to codify all of the Town's Town Clerk Martin explained ai major change to the Development ordinance adopted by the NC General Statutes known as 160D. In previous discussions with Mr. Oliver Bass, she assumed that it had been adopted and the Town's ordinances amended accordingly. However, in conversations with Mr. Snyder, 160D has not been adopted as is required by the NC General Statutes. Mrs. Martin explained her conversation with Municipal Code, an organization that prepares codes all across the Country on the best way to tackle this issue. They recommend ai re-write given the significant changes that will be required by 160D. The estimate gaven today is approximately $20,000. Mrs. Martin then explained that once, you reach 5,000 in population in your community, the NC General Statutes requires you tol have all your general operating ordinances codified into a publication like your Development Ordinance. The estimate from Municipal Code for that project is also  in naming for previous donors.  recognized this is uncharted territory for Stokesdale.  operating ordinances and asked her to explain.  approximately $20,000 as that project will be prepared from scratch.  2    Councilman Jones asked if she has this in writing. Mrs. Martin stated that this was given in ai telephone conversation today. Councilman Jones then asked if Staffcould find the original proposal submitted Council continued to discuss how toj proceed with this task. Mrs. Thacker explained some budget adjustments that could be done to fund these items, such as contingency funds and lawn care and maintenance funds. She: felt wel had the money in the budget if Council decides to do this. Mrs. Thacker then mentioned that Council requested she move $1,000 from firei inspections and investigations to public safety for traffic control at the school. The: money is in the public safety line Councilman Landreth made a Motion to budget $1,000 for traffic control/public safety line item for the first week of school at Stokesdale Elementary School. Mayor Pro Tem Foy seconded the motion. Council members expressed concerns with the Town paying for this when it should be the  several years ago when the Town did the Development Ordinance.  item but failed to take it out oft the fire inspections line item.  responsibility ofthe School System or Sheriff's Department.  Mayor Crawford Councilman Landreth YES Councilman Jones  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  Motion carried, vote 4-0.  4. Discussion of2023-2024 Annual Budget.  General Fund  Council continued to discussed changes to investment earnings line item, contingency for Code of Mayor Pro Tem Foy made a Motion to create a new linei item under the General Administration category for Code of Ordinance ini the amount of $40,000 and increase Investment Earnings from $77,000 to $85,000, decrease Lawn and Maintenance from $60,000 to $50,300 and remove the Emergency Contingency amount of $40,000. Councilman Landreth seconded the motion.  Ordinance, insurance coverage and lawn and maintenance.  Mayor Crawford Councilman Landreth YES Councilman Jones  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  Motion carried, vote 4-0.  3    Water Fund  Mayor Pro Tem Foy recalled the Town incorporating an Inspection Fee for developers and  recommended a new revenue line item for these fees at $5,000.  Council discussed selling water to both developers inside and outside town limits and recommended legal review ofany charges imposed. It was also suggested that wel have a separate line item for the expense side ofreviewing these plans by the Town Engineer and that it be as separate item from reviews in general for our water system. Following the discussion, it was recommended that we  increase the line item for Engineer and Consulting to $55,000.  Schedule of] Fees and Charges: Council discussed the lost key fee.  Council discussed fees for shelter and field rentals and the desire to be reasonable. Staff suggested Town Clerk Martin pointed out the Street Closing fee changes. She explained the recent case in Angel's Glen cost the Town $1,357.46 for the advertising. She noted that $250 is extremely low. Mayor Pro Tem Foy made a Motion to increase the fee for Street and Easement Closings to $1,500.  putting together a sheet with fees charged by surrounding community facilities.  Councilman Landreth seconded the motion.  Councilman Jones expressed concern and asked that we make an adjustment.  Mayor Pro Tem Foy Amended his Motion to $700 per case. Councilman Landreth accepted the  amendment.  Mayor Crawford  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  Councilman Landreth YES Councilman Jones  Motion carried, vote 4-0. Water usage fees:  Mayor Pro Tem Foy stated that the Town usually sees ai modest increase in water usage fees by Winston-Salem but we. have no data yet to back that up and therefore no recommendation to increase Councilman Landreth brought up an issue whereby water is being stolen by hooking up to firel hydrants  our fees at this point.  and the possibility of damaging al hydrant. No action taken.  4    Mayor Pro Tem Foy stated that Town hasn't done a water fee study in al long time and that the Water Infrastructure Grant could be used for such. Several Councilmembers agreed that this would be Mayor Pro Tem Foy noted that he liked that the special revenue funds are separated and would like to  appropriate.  see those described in the Budget Message.  5. Citizen Comments from the Floor (3-Minute Limit per Speaker).  None presented. Council Comments:  Mayor Pro Tem Foy thanked everyone for their comments. Councilman Landreth also thanked everyone for their efforts. Councilman Jones also thanked staff and those in attendance.  6. Adjournment.  Councilman Landreth made a Motion to adjourn at 8:29pm. Mayor Crawford seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  Motion carried, 4-0.  Being no further business to come before Council the meeting was adjourned at 8:29pm.  Approved:  Michael E. Crawford, Mayor  ATTEST:  Dale F. Martin, Town Clerk  5    AGENDAITEM #3.f)  MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC27357 NOVEMBER 09, 2023AT7:00PM    In attendance: Mayor Pro Tem Derek Foy; Councilman Jimmy Landreth; Councilman Jim Rigsbee; Councilman Tim Jones; Town Attorney Charles H. Winfree; Town Finance/Budget Officer Kimberly Thacker; Town Clerk Robbie Lee Wagoner II and Deputy Town Clerk Mason P. Winfree. (Councilman Jim Rigsbee arrived at 8:25] PM)  01. Call to Order, Pledge of Allegiance, and Invocation. Mayor Pro Tem Foy called the meeting to order at 7:00 PM. Mayor Pro Tem Foy led the Pledge of Allegiance. Councilman Jones delivered the opening invocation. 02. Review and Adopt the Agenda: November 09, 2023 Mayor Pro Tem Foy made a Motion to adopt the agenda.  Councilman Landreth made an amendment to discuss water thieves as agenda item Councilman Jones made an amendment to discuss entrance maintenance at the Town  number 10a.  Hall as agenda item 10b.  Mayor Pro Tem Foy accepted both amendments. Councilman Jones seconded the motion. Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (3-0).  ABSENT YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  PAGE10F9    03. Review and Adopt the following Minutes:  a) April 06, 2023, Special Called Town Council Meeting (Budget Workshop) Mayor Pro Tem Foy made a Motion to adopt the minutes as presented for the April 06,  2023, Special Called Town Council Meeting (Budget Workshop). Councilman Jimmy Landreth seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (3-0). 04. Public Safety Reports:  ABSENT YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  a) Stokesdale Fire Department  Stokesdale Deputy Fire Chief Randy Southard presented the Stokesdale Fire  Department report.  b) Guilford County Sheriff's Office  Town Clerk Wagoner read the report provided by the Guilford County Sheriff's Office. Councilman Jones requested that' Town Clerk Wagoner post the: report provided by the Guilford County Sheriff's Office on the Town's official website and the' Town's official  Facebook page.  05. Administrative Reports:  a) Administrative Report: Robbie Lee Wagoner II (Town Clerk)  Town Clerk Wagoner presented the administrative report.  b) Planning Board: Mason P. Winfree (Deputy Town Clerk) Deputy Town Clerk Winfree presented the Planning Board Report. c) Property Committee: Jim Rigsbee (Councilman)  Nol Property Committee report was presented.  PAGE20F9    d) Town Park Improvement Committee: Tee Stephenson (Committee  Chairman)  Committee Chairman Tee Stephenson presented the Town Park Improvement  Committee report.  06. Financial Reports: Kimberly Thacker (Town Finance Officer/Budget  Officer)  a) Financial Report: Town of Stokesdale General Fund  Town Finance/Budget Officer Kimberly Thacker presented the financial report for the  Town's General Fund.  b) Financial Report: Town of Stokesdale Water Enterprise Fund  Town Finance/Budget Officer Thacker presented the financial report for the' Town's  Water Enterprise Fund.  c) 2023' Town of Stokesdale Financial Audit Update  Town Finance/Budget Officer Thacker presented the 2023 Town of Stokesdale Financial Audit Update. Mrs. Thacker: reported that the' Town of Stokesdale's auditor Cindy Randolpho confirmed that there will be: no need for an extension for the fiscal year 23 audit report. The audit will be completed by November 30 and a presentation by 07. Citizen's Comments from the Floor (3-Minute Limit per Speaker). Bill Goebel,1402 Westridge Road, Greensboro, NC - Spoke about matters involving  Randolph will be added to thel December 14 agenda.  his appointment to the Guilford County School Board.  NEW BUSINESS:  08. 2023 Stokesdale Christmas Parade (Saturday, December 09, 2023, at 2:001 PM). Mayor Pro Tem Foy requested $4500 spendingauthority to advertise the 2023 Stokesdale Christmas Parade: in the Northwest Observer, secure portable toilets for day of the parade, get six deputies from the Sheriff's department for safety, as well as  decorations or other small items.  Mayor Pro Tem Foy requested that he and Councilman Landreth oversee the spending.  PAGE30F9    Mayor Pro Tem Foy made a Motion to grant the Event's Committee $4500: for himself and Councilman Landreth to oversee spending to support the Stokesdale Christmas Councilman Jones made an amendment that money can be spent up to $4500 as long as  Parade.  Mayor Pro Tem Foy and Councilman Jimmy agree. Mayor Pro Tem Foy accepted the amendment. Councilman Jones seconded the motion. Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (3-0).  ABSENT YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  09, Consideration of proposal to install Christmas banners in November 2023 and Mayor Pro Tem Foy made a Motion to approve Price Mill Towing to install Christmas banners in November 2023 and toi re-install Stokesdale banners in January 2024 at a cost  to re-install Stokesdale banners in January 2024.  of$ $1,000.  Councilman Jones seconded the motion.  Councilman Jones requested an amendment for the' Town of Stokesdale to require independent contractors working with Price Mill Towing to wear a reflective vest for Councilman Jones withdrew the amendment because Town Attorney Charles H. Winfree informed that the Town is not responsible for independent contractors  safety during the installation.  performing their duties. Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (3-0).  ABSENT YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  10. Consideration of requests from Town of Stokesdale tol NCDOT: regarding  roadway projects.  PAGE40F9    Councilman Landreth requested Town Clerk Wagoner to read the following email from Stokesdale Fire Chief Todd Gauldin sent" Tuesday, November 7, 2023, with three bullet  point recommendations regarding roadway projects.  Robbie,  Here are the items of concern we expressed at the meeting with DOT regarding intersection (Ellisboro Rd/Belews Creek Rd and Hwy 158/ Belews Creek Rd) as well as the concerns for the feeder streets intersecting with Belews Creek Rd between the Hwy 68/Belews Creek Rd intersection and the Hwy  158/ Belews Creek Rd intersection.  If the travel lanesi in all directions at thei intersection of] Hwy 158 and Belews Creek Rd arei made left-turn, right-turn and a straightla lane wel believe it willa add tot thes speed that vehicles traveling east bound on Hwy 158 proceed through thei intersection due to not having to slow for traffic. This problem would only be compounded due tot the fact there is as slight knoll as you approach the intersection east bound, then would in a very short distance before proceeding into a Ifat traffic roundabout is constructed at the Ellisboro Rd/Belews Creek Rd intersection and nothing is done at the Hwy 158/Belews Creek Rd. intersection, due to the amount of tractor- trailer traffic that passes through those intersections it will back traffic through the Ellisboro Rd/Belews Creek Rdi intersection roundabout). Due to the short distance between the two (2) intersection and the length of a tractor trailer you currently have to set through atl least two (2) light changes or more depending on the amount of traffic stopped to clear thei intersection. The feeder/side streets that intersect with Belews Creek Rd. (Newberry St, Lester Rd and VaughanSt): are not: suitablei for handling tractor trailer traffici in any form should traffic need to bec detoured for any reason. We feel that this is an area that DOT should really take al look at. These are the main issues we saw that would arise if all of these concerns are: not addressed. Again as first responders we. like many others feel that the road system currently inj place could handle traffic in Stokesdale 25 years ago (the two (2) intersections in question have always presented an issue) but we have out grown the current road system andi it will continue to worsen as thei town continues to grow. Thanks to the' Town: for allowing us to express our opinions and have inputi into thej proposed changes.  roundabout.  Should you need any additional information please feel free to contact us.  Sincerely, Todd Gauldin Chief Stokesdale. Fire District] Inc. 336-643-0790  Councilman Landreth requested in addition to thei recommendations in the email to also consider looking at the intersection at HWY158, as well as offering consideration to not affect businesses on Main Street any more than necessary, along with Sammy  Logan's' Tire Shop.  PAGE5OF9    Mayor Pro Tem Foy agreed with the recommendations posed by Councilman Landreth and requested that thel NCDOT explore a roundabout at the 158-Belews Creek Road intersection or ata a minimum rumble strips or flashing lights to slow traffic down. Councilman Jones recommended that the' Town consult with a traffic engineer for further options. He also recommended that the council vote to ask for roadway improvements to the west end of 158 to: notify drivers that there is a congested area ahead. Councilman Jones recommended continuing with this item at the December Councilman Landreth and Mayor Pro Tem Foy requested that action be taken by the Mayor Pro Tem Foy made a Motion that the' Town of Stokesdale endorse the concerns and recommendations Chief Gauldin of the Stokesdale Fire District submitted toi the Town, as well as an additional bullet point item expressing gratitude for the NCDOT's commitment to vet outar roundabout at the 158 and Belews Creek Road intersection, communicate that at ai minimum Council would like to see: rumble strips and/or flashing lights to encourage travelers to slow down coming east on 158, and also to reinforce Council's position to have the minimum amount of impact as possible on Councilman Jones made an amendment stating that Mayor Pro Tem Foy will review  Regular Town Council Meeting.  end of November.  small businesses or property owners,  the draft of requests from Town Clerk Wagoner before it is sent.  Mayor Pro Tem Foy accepted the amendment. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (3-0). 10a. Discuss water thieves.  ABSENT YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  Councilman Landreth asked Town Attorney Winfree ifCouncil could pass an  ordinance to stop the stealing of water from fire hydrants.  Councilman Jones asked what would constitute as proof to: fine or have the sheriff's department take further action against potential water thieves. Mayor Pro Tem Foy suggests camera evidence would suffice. Councilman Landreth asked Town Attorney  PAGE60F9    Winfree to conduct research into state statutes concerning water theft to explore Councilman Jones requested that Town Clerk Wagoner contact Sergeant Seals with District1 to find out whati information is needed to act against individuals stealing  options.  water and report back to Council.  10b. Discussion of Maintenance at Town Hall entrance. clean up around the entrance of the Town Hall building.  Councilman Jones requested council's permission for him and Councilman Landreth to Councilman Jones made a Motion that the' Town Council give consent for him and Councilman Landreth to clean up the area around the entrance of' Town Hall toa reasonable degree using standard housekeeping techniques and supplies that they will  provide.  Mayor Pro Tem Foy seconded the: motion. Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (3-0).  ABSENT YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  11. Citizen's Comments from the Floor (3-Minute Limit per Speaker).  Citizen Name: Eilene Theiry  Address: 8101 Meadow Springs Road, Stokesdale, NC 27357  Comment: Offered congratulations toi the Councilman for securing their seats in the election. Requested that the lights be cleaned in the Town Hall Council  Chambers.  Citizen Name: Kathryn Bunthoff  Address: 8202 McCrory Road, Stokesdale, NC: 27357  Comment: Requested that the council think about pedestrian accommodations along the roadways including signage and signals in the' Town of Stokesdale. Requested that Council protect pedestrians walking on: foot through  intersections.  Councilman Landreth made a Motion to reconsider agenda item 10 to add pedestrian safety to thel list of consideration requests tol NCDOT regarding roadway projects.  PAGE70F9    Mayor Pro Tem Foy seconded the motion. Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (4-0). 12. Council Comments.  ABSENT YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  Councilman Rigsbee - Apologized for being late toi the: meeting and thanked the citizens for voting in the: municipal election and for being in attendance. Mayor Pro Tem Foy - Thanked the citizens for being in attendance and wished  everyone safe travels through the' Thanksgiving holiday.  Councilman Landreth - Thanked citizens for voting in the municipal election and for Councilman Jones Thanked citizens for being present as well as Town Staff and Council members. Reminded everyone to drive safely and tol look out for pedestrians.  being present at the meeting.  ANNOUNCEMENTS: 13. Council Announcements:  a) The Stokesdale Town Hall Building will be closed on Friday, November 10, b) The: next regular Town of Stokesdale Town Planning Board meeting scheduled for Thursday, November 16, 2023, at7:001 PM inside the' Town Hall c) The Stokesdale Town Hall Building will be closed on' Thursday, November 23,2023, and Friday, November 24, 2023, in observance of the' Thanksgiving d) The Town of Stokesdale Town Council will hold their next regular meeting on' Thursday, December 14, 2023, at 7:00 PM inside the' Town Hall Council  2023, in observance of the Veterans Day holiday.  Council Chambers, has been cancelled.  holiday.  Chambers.  ADIOURNMENT:  14. Adjournment of Meeting.  PAGE8OF9    Councilman Landreth made a Motion to adjourn the meeting at 8:31 PM.  Mayor Pro Tem Foy seconded the: motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (4-0). at 8:31 PM. Approved:  ABSENT YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  Being no further business to come before the' Town Council, the meeting was adjourned  Michael E. Crawford, Mayor  ATTEST:  Robbie Lee Wagoner II, Town Clerk  PAGE90F9    Robbie Lee Wagoner II  AGENDA ITEM #4. b)  From: Sent: To: Subject:  Ryan Seals rseals@guilfordcountyncgov> Friday, December 1, 20239:44AM Robbie Lee Wagoner II Stokesdale November Crime Stats  For the month of November, the sheriff's office responded to 160 total calls for service within Stokesdale town limits,  resulting in 22 formal case reports.  Ofnote:  On 11/14, deputies responded tot town park to the report of a breaking and entering of motor vehicle in whicha vehicle's window was smashed and a purse was: stolen. Following an investigation, the offender wasi identified this week and warrants for arrest are forthcoming. We would like to remind our residents to please not leave valuables behind in their vehicles while visiting area parks and trails, especially in plain view. On11/17, deputies took a report that al black 2001 Chevrolet 1500 pick upt truck was stolen from the Stokesdale  Service Center at 8508 US: 158; case remains underi investigation.  Calls by type (note this is type of call upon initial dispatch, call nature often was changed after further investigation  upon deputya arrival):  BURGLARY VEHICLE DISTURBANCE ALARM ALCOHOL ASSAULT DOMESTIC WEAPONS OFFENSE WARRANT THEFT TRESPASSING TRAFFIC  FRAUD SEX CRIME MOTOR VEHICLE THEFT ACCIDENT OTHER SUSPICIOUS STOLEN PROPERTY VANDALISM  3 22 2  2 3 79 12  13    D  a  1 SO  00  00  &c0  Numbers denoted on the mapi indicate multiple calls for service at the same location.  Sergeant Ryan Seals Districtl Guilford County Sheriff's Office 7504 Summerfield Road, Summerfield, NC27358 336-641-2303 I m: 336-382-8877  seais@guirordcordcountync.gov www.gulfordcountysheriff.com  DD  E-mail correspondence to andf from this address may be subject tot the North Carolina Public Records Law andi mayb be disclosedt tot third parties by an authorized county official. Ify youl have received this communication in error, please dor noto distributei it. Pleaser notify the sender by E-mail att the address showna and delete the original message.  This document is the property of the Guilford County Sheriff's Office and is marked Law Enforcement Sensitive (LES). Further dissemination of this document is strictly forbidden except to other law enforcement agencies for criminal law enforcement purposes. The preceding and following information must be handled and protected  accordingly.  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Thank you.  3    Balance Sheet General Fund  AGENDA ITEM #6. a)  Town of Stokesdale Balance Sheet Nov-23  Total  Interest' % Mature Date  ASSETS Current Assets Bank Accounts American Rescue Plan Act (ARPA)- Fidelity Bank- -7869 Bank of Oak Ridge Checking (Money Market) Bank of Oak Ridge-CDARS CDAR- Acct# #1028153712 CDAR- Acct*1026843118 CDAR- Accti1026715802 CDAR- Acct #1026772164 CDAR-Acct# 1026843126 CDAR- Acct# 1026849388 CDAR- Acct# 1026872924 CDAR- Acct# 1026970586 CDAR- Acct/1026970594 CDAR- Acct#1028153704 CDAR -Acct# 1026456246 Total Bank of Oak Ridge-CDARS Fidelity Bank- 002762 Petty Cash Total Bank Accounts Accounts Receivable Salary & F.I.C.A. Duei from Water Enterprise Expenses due from Water Enterprise Due to GF from GC Grant $3.1M Sales Tax 2022-2023 Water Enterprise Reimbursement Total Accounts Receivable Total Current Assets TOTAL. ASSETS LIABILITIES Other Current Liabilities American Rescue Plan Act (ARPA) $725,475 Small Town Development: $50K HB 1163 $1.1M Total Other Current Liabilities Total Current Liabilities Total Liabilities EQUITY Open Balance Equity Reserved for Specific Purpose (Public Safety) Stabilization by State Statute Net Revenue Total Equity TOTAL LIABILITIES. AND EQUITY  416,049.83 23,686.99 50,995.62 4.16241% 176,430.00 323,942.68 143,920.88 277,927.97 287,616.98 443,494.10 649,470.75 55,018.24 46,547.76 4.16241% 183,555.97 3.92228% 2,638,920.95 380,404.87 150.00 3,459,212.64 525.54 0.00 3,997.98 Attny Fees paid! by GF 234.75 12,996.01 17,754.28 3,476,966.92 3,476,966.92 416,049.83 50,000.00 33,596.06 499,645.89 499,645.89 2,906,547.76 23,500.00 96,663.00 -49,389.73 2,977,321.03 3,476,966.92  0.00% 1.4900% 3.6816% 3.6816% 3.6816% 3.6816% 3.6816% 3.6816% 3.6816% 3.6816% 0.05% 0.00%  11/29/2024 2/29/2024 1/25/2024 2/8/2024 2/29/2024 2/29/2024 3/7/2024 3/28/2024 3/28/2024 11/29/2024 11/7/2024  $  $  Page 1 of1  Prepared by:Kimberly' Thacker, Finance/Budget Officer    5  e 22  a @  C        8    5 f d0 0 00 6  o  ao a &  aaa a R & R R X R     a & R  K R R   R o o  - >    o   R R R R  R    6A  $  6 6  6A $  4  6A Ae  6A  $    Water Enterprise Balance Sheet  AGENDAITEM #6. b)  Water Enterprise Account Balance Sheet Nov-23  Total  Interest % Mature Date  ASSETS Current Assets Bank Accounts Bank Of Oak Ridge CDARS CDAR- Acct# 1028153682 CDAR-Acct# 1028083196 CDAR- Acct# 1027147832 CDAR-Acct# 1028153739 Total Bank Of Oak Ridge CDARS Capital Reserve Fund- CRF (0345) Fidelity-Water Enterprise (0504) NCCMT Regular Savings (0403) Total Bank Accounts Total Current Assets Accounts Receivable AR- Water Sales Active 90+Days Past Due Inactive 90+Days Past Due Total AR- Water Sales HB 11631 from General Fund Sales Tax Refund 2023-2024 Total Accounts Receivable Other Current Assets Contral Expnense Acccounts Allowance for Doubtful Accounts Total Contra Expense Accounts Total Other Current Assets TOTAL ASSETS LIABILITIES Accounts Payable  256,401.35 4.16241% 11/29/2024 76,566.73 3.92228% 11/14/2024 119,530.00 3.68160% 5/2/2024 62,448.00 4.16241% 11/29/2024  514,946.08 218,850.23 778,635.17 554,921.81 45,065.33 2,112,418.62 2,112,418.62  0.05% 0.05% 0.02%  $ $  38,639.23 Includes September billing 0.00 OA Account 6,115.64 25 Accounts 44,754.87 33,596.06 0.00 78,350.93 6,115.64 6,115.64 6,115.64 2,184,653.91 13,153.76 0.00 525.54 13,679.30 37,970.86 218,850.23 256,821.09 270,500.39 270,500.39  $ -$ -$ $  Water Reimbursement due to General Fund Expenses paid by GF due to GF Payroll due to General Fund Account Total Accounts Payable Other Current Liabilities Water Deposits Refundable Capital Reserve Fund- -SDF Fees (Restricted) Total Other Current Liabilites Total Current Liabilities TOTAL LIABILITIES  Page 1  Prepared by: Kimberly" Thacker, Finance/Budget Officer    5  88 t  68  &  Kaaa  X R R  aaam a a  5    i  & &  a A &  Xa  GEECRE  C  S  EE55 -  SS    288  a a o Oaaaaa LEEERRE EEEOOOEEO  3    AGENDA ITEM #8  9 00 os EFE mrog ols 54 a m9 lol10lololo N " TE  PZAMR POBM OPMA POEAU FAHERIHE HD0A0O H zor EE> AEROHOPA  E  AOHOA Bo> PZARR POBA OPMA OER RHERIHE  Ro : 0EHDOO RoboH AKO- 5H FFF  00HGA   s F5 9 0 o 93   AEDOnd danu PZARR POEMC OPAR POBR KHERIHE AOE Edddow    AGENDAITEM #10  Oath of Office December 14, 2023  I, Derek Foy, do solemnly swear lor affirm] that I will support the Constitution and Laws of the United States; that I will be faithful and bear true allegiance to the State ofNorth Carolina, and to the constitutional powers and authorities which are or may be established for the government thereof; that Iv will endeavor to support, maintain and defend the Constitution and laws of said State, not inconsistent with the Constitution of the Untied States, to the best of my knowledge and ability; and that I will faithfully discharge the duties ofr my office as Town Council for the Town of  Stokesdale, SO help me God.  Signature Date_  Oath. Administrator's Signature  Date  Witnessed by: Date    AGENDAITEMHIO  Oath of Office December 14, 2023  I,Jimmy Landreth, do solemnly swear [ora affirm] that I will support the Constitution and Laws oft the United States; that Iv will be faithful and bear true allegiance to the State of North Carolina, and to the constitutional powers and authorities which are or may be established for the government thereof; that I will endeavor to support, maintain and defend the Constitution and laws of said State, not inconsistent with the Constitution of the Untied States, to the best ofn my knowledge and ability; and that I will faithfully discharge the duties of my office as Town Council for the Town  ofStokesdale, sO help me God.  Signature Date  Oath Administrator's Signature  Date  Witnessed by: Date    AGENDAI ITEM #10  Oath of Office December 14, 2023  I,Jim Rigsbee, do solemnly swear lor affirm] that I will support the Constitution and Laws of the United States; that I will be faithful and bear true allegiance to the State ofNorth Carolina, and to the constitutional powers and authorities which are or may be established for the government thereof; that I will endeavor to support, maintain and defend the Constitution and laws of said State, not inconsistent with the Constitution of the Untied States, to the best of my knowledge and ability; and thatI will faithfully discharge the duties of my office as Town Council for the Town of  Stokesdale, sO help me God.  Signature Date_  Oath Administrator's Signature  Date  Witnessed by: Date_    AGENDAITEM 1 #11  Oath of Office Mayor Pro Tempore December 14, 2023  I,.  dos solemnly swear lor affirm] thatI  will support the Constitution and Laws of the United States; that I will be faithful and bear true allegiance to the State of North Carolina, and to the constitutional powers and authorities which are or may be established for the government thereof; that I will endeavor to support, maintain and defend the Constitution and laws of said State, not inconsistent with the Constitution of the Untied States, to the best ofi my knowledge and ability; and that I will faithfully discharge the duties of my office as Mayor Pro Tempore for the Town of Stokesdale, SO help me God.  Signature Date_  Oath Administrator's Signature  Date_  Witnessed by: Date    AGENDAITEMI #12  TOWN OF STOKESDALE 2024 HOLIDAY CLOSING SCHEDULE  Holiday: New Year's Day Martin Luther King, Jr. Birthday Good Friday Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Christmas  Observance Date: January 1, 2024 January 15, 2024 March 29, 2024 May 27,2024 July 4, 2024 September 2, 2024 November 11, 2024 November 28 &29, 2024  Dayo of Week: Monday Monday Friday Monday Thursday Monday Monday  Thursday & Friday  December 24, 25,&26,2024 Tuesday, Wednesday &  Thursday  Approved:  Attest:  Michael E. Crawford, Mayor  Robbie Lee Wagoner II, Town Clerk  PAGE10F1    AGENDAITEM #13  TOWN OF STOKESDALE  TOWN COUNCIL 2024 MEETING SCHEDULE  Meeting Date: 2nd Thursday of Each Month  Meeting Time: 7:00 PM  Meeting Location: Stokesdale Town Hall (8325. Angel-Pardue Road, Stokesdale, NC27357)  Meeting Dates January 11, 2024 February 8, 2024 March 14, 2024 April11,2024 May 9, 2024 June1 13,2024 July 11,2024 August 8, 2024 September12,2024 October 10, 2024 November 14, 2024 December 12, 2024 January 9, 2025  Approved:  Attest:  Michael E. Crawford, Mayor  Robbie Lee Wagoner II, Town Clerk  PAGE10F1    AGENDA: ITEM: #14  TOWN OF STOKESDALE TOWN BOARD OF ADJUSTMENT 2024 MEETING SCHEDULE  Applications must be submitted 28 days prior to Meeting Date: 2nd Thursday Of Each Month  the nextTown Board of Adjustment: meeting Cut-OffTime: 12:001 PM (Noon) Cut-Off Dates: December 14, 2023 January 11, 2024 February 15, 2024 March 14, 2024 April 11, 2024 May 16, 2024 June 13, 2024 July 11, 2024 August 15, 2024 September 12, 2024 October 17, 2024 November 14, 2024 December 12, 2024  date.  Meeting Time: 7:00 PM Meeting Location: Stokesdale Town Hall (8325 Angel-Pardue Road, Stokesdale, NC27357)  Meeting Dates: January 11, 2024 February 8, 2024 March 14, 2024 April 11, 2024 May 9, 2024 June 13, 2024 July11,2024 August 8, 2024 September 12, 2024 October 10, 2024 November 14, 2024 December 12, 2024 January 9, 2025  Includesa applications that require quasi-judicial decisions by the Town Board of Adjustment or' Town Applications to close a utility easement or publicri right-of-way will be scheduled for] public hearing for  Council (Variances, Appeals, Special Use Permits, and Street Renaming).  the second meeting after the cut-off date.  Approved:  Attest:  Michael E. Crawford, Mayor  Robbie Lee Wagoner II, Town Clerk  PAGE10F1    AGENDA ITEM #15  Town of Stokesdale Planning Board 2023 Calendar Year Roster Planning Board - Members (336)2 202-6419 smlouie@belsouthnet (336)451-5881 drbrasweletradr.om (336)451-0126 chrsksummerd2o.com (910)691-2779 mich25Sus2egmal.om (336)312-2010 ligreene@uno.com  Stephen Louie- - Chair 77521 NCI Higway 681 North Stokesdale, NC: 27357 Randy Braswell 8638 Oak Level Church Road Stokesdale, NC: 27375 Chris Sumner- - Vice Chair 90631 Mount Carmel Road Stokesdale, NC: 27375 Michael Threatt 8567 Belews Creek Road Stokesdale, NC: 27357 James Greene 77651 Pilot View Road Stokesdale, NC: 27375  2) Year Term (Jan1,2 2022-J Jan1,2024) 2Year Term (an1, 2022-J Jan1,2 2024) 2) Year Term (Jan 1, 2022-J Jan1,2024) 2Year Term (Jan 1, 2023-J Jan1,2025) 2 Year Term (Jan1 1, 2023-J Jan1,2 2025)  Planning Board - Alternate Members  Ronald Southard 7561 Suffield Road Stokesdale, NC: 27357 Kurtis Gentry 81101 Belews Creek Road Stokesdale, NC 27357 Bruce Angel 79201 USI Highway 158 Stokesdale, NC 27357 Tee Stephenson 7900 Carra Way Stokesdale, NC 27357 Andrea J. Meylor 7587 Happy Hill Road Kernersville, NC 27284  (336)643-8048 outhardletrad.om (336)601-5492 kgentry25@gmail.com (336)298-4708 AAREERTSNEREON  (919)270-1316 tephensondenerrcom (336)210-3561 a.9797@yahoo.com    AGIENDA ITEM #15    AGENDA ITEM #16  Date 11/22/23  Quote # TCSQ5144  4tulalcomputersoliations  tos  Sold To: Town of Stokesdale Kimberly Thacker 8325. Angel Pardue Road POE Box 465 Stokesdale, NC27357 United States Phone: (336)643-4011 Fax:  Ship To: Town of Stokesdale Kimberly Thacker 8325 Angel Pardue Road POI Box 465 Stokesdale, NC 27357 United States Phone: (336)643-4011 Fax:  Terms Net1 10  Rep P.O. Number Ship) Via  AIMurray  Qty Description  Unit Price $1,139.61  Ext. Price $1,139.61  Dell Optiplex Small Form Factor 2.50 GHz to 4.80 GHz Turbo, 65W) 16GBF RAM 512 Solid State Drive Dell Keyboard and Mouse 3) Year Dell Warranty EQ: 1033644478760 1 Project Labor- Fixed- New Desktop Installation Set up employee on new machine Install Microsoft Office with MS0365 licensing. Install printers ifa applicable Move employee data from existing computer ifr needed. New Desktop PC with installation for Kimberly Thacker  13th Gen Intel@ CoreTm i5-13500 (241 MB cache, 14 cores, 20 threads,  $450.00  $450.00  SubTotal Sales Tax Shipping Total  $1,589.61 $107.30 $0.00 $1,696.91  Please contact me iflcan be of further assistance.  flatfee it.  Proj0422 Initials  ktotaicomputersalutios  LCs  1of1    PO Box 302, KILEINCTON, VT 05751  AGENDA: ITEM #17  MyRec.com  Recreation Software 802-465-9732 INFO@MYREC.COM  This Finance Proposal has been prepared for:  Town of Stokesdale, NC  This proposal includes all pricing for the use of the MyRec.com Recreation Software System.  Description:  Annual Fee: $2,850.00 Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Not Included  MyRec.com Software System Pricing is based on total annual Revenue  Based on Annual Revenue of under $25,000.00 On-Boarding Specialist and Start-up Unlimited Customer Support Leadership Team Training Program Management Membership Management Online Registration Portal/Website Custom URL (Domain) Facility Scheduling Reservations Financial Reporting Team Management Email/Text Marketing Point of Sale with Inventory Hosting SSL  Software Updates, Maintenance, and Added Features Hardware (Computer, Tablets, Scanners, etc.)  This quote is valid for 30 days from the date received. Executed. Agreement required for system use. Proposal does noti include fees associated with Credit Cards - Those fees can be absorbed or passed on.  Respectfully Submitted,  75 Colin R. Drury,M.Ed, Chief Commercial Officer (412)455-6789-Colin@MyRec.com  P.O. Box 302 Killington, VT 05751    AGENDA ITEM #19  TOWN OF STOKESDALE 2023-2024 FISCAL YEAR BUDGET BUDGET ORDINANCE AMENDMENT - NO.1  ORDINANCE NO: 0-2023-07  BEITO ORDAINED by the Governing Board of the Town of Stokesdale, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal Section 1: To amend the Water Enterprise Account, Revenue & Expenses as follows:  year ending June 30, 2024:  Decrease Increase  Balance 128,000.00 128,000.00  Transfer From Capital Reserve Fund #11001 - One Time Capacity Fee  128,000.00 128,000.00  Section 2: Copies of this budget ordinance amendment shall be furnished to the Clerk  of the Governing Board and to the Budget Officer. Adopted this the 14th day of December, 2023.  Michael E. Crawford, Mayor  Attest:  Robbie Lee Wagoner II, Town Clerk  PAGE10F1    AGENDA: ITEM #20  TOWN OF STOKESDALE 2023-2024 FISCAL YEAR BUDGET BUDGET ORDINANCE AMENDMENT NO.2  ORDINANCE NO: 0-2023-08  BE: IT ORDAINED by the Governing Board of the Town of Stokesdale, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal  year ending June 30, 2024:  Section 1: Toamend the General Fund, Revenue & Expenses as follows:  Decrease Increase  Balance 50,000.00 50,000.00  Reserved Funds #10100 - Park Investment  50,000.00 50,000.00  Section 2: Copies of this budget ordinance amendment shall be furnished to the Clerk  of the Governing Board and to the Budget Officer. Adopted this the 14th day of December, 2023.  Michael E. Crawford, Mayor  Attest:  Robbie Lee Wagoner II, Town Clerk  PAGE10F1    AGENDA: ITEM #21  TOWN OF STOKESDALE  R-2023-12  A RESOLUTION CREATING A CAPITAL RESERVE FUND  FOR THE WATER ENTERPRISE FUND  WHEREAS, there is a need in the Town of Stokesdale, North Carolina to provide funds WHEREAS, the Town of Stokesdale, North Carolina entered into an Ancillary Intergovernmental Water Services Agreement with the Winston-Salem / Forsyth County WHEREAS, the Town of Stokesdale, North Carolina amended the abovementioned Ancillary Intergovernmental Water Services Agreement with the Winston-Salem / Forsyth County Utility Commission on October 27, 2023, for the purpose of:  for future capital projects related toi its municipal water system; and  Utility Commission on September 13, 1999.  Extending thei term of the Ancillary Intergovernmental Water Services Agreement Increasing the purchasing allocation from 300,000 gallons-per-day to 500,000 Reflecting the Town of Stokesdale, North Carolina's current rate as the wholesale rate, as defined in the Winston-Salem / Forsyth County Utility Commission's Adding provisions regarding water quality, water pressure and water booster  from the year 2030 to the year 2050; and  gallons-per-day; and  Water System Policy Resolutions; and  pumps; and  WHEREAS,int theaboyementioned lamendment, the' Town of Stokesdale, North Carolina agrees to pay the Winston-Salem / Forsyth County Utility Commission a Lump Sum Reserve Capacity Fee of $128,000.00 by January 25, 2024, due to the increase of the purchasing allocation from 300,000 gallons-per-day to 500,000 gallons-per-day.  PAGE10F2    WHEREAS, NCGS159-Bauthorikzes the creation of a capital reserve: fund; and WHEREAS, NCGS162A, Article 8: requires that all system development fee proceeds be NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF THE Section1:The Governing Board of the Townofs Stokesdale, North Carolina hereby creates a Capital Reserve Fund for the purpose of funding the following capital projects related  accounted for in a capital reserve fund.  TOWN OFSTOKESDALE, NORTH CAROLINA THAT:  toi the' Town of Stokesdale, North Carolina'sn municipal water system:  Payment of the required Lump Sum Reserve Capacity Fee of $128,000.00 to the Winston-Salem, / Forsyth County Utility Commission by January 25, 2024. Town of Stokesdale, North Carolina Budget Amendment No. 1 (Ordinance No. 0-2023-07) shall amend the Water Enterprise Account, Revenue & Expenses, permitting a transfer of $128,000.00 from the Capital Reserve Fund to the Water Enterprise Account for the purpose of the abovementioned payment toi the Winston-Salem / Forsyth County Utility Section 2: This capital reserve fund shall remain effective until the above-listed project is complete. The capital reserve fund may be amended by the Governing Board oft the' Town of Stokesdale, North Carolina as needed to add additional appropriations, modify or Section 3: This Resolution shall become effective and binding upon its adoption by the  Commission.  eliminate existing capital projects, and/or add new capital projects. Governing Board of the' Town of Stokesdale, North Carolina.  Adopted this the 14th day of December, 2023.  Michael E Crawford, Mayor  Attest:  Robbie Lee Wagoner II, Town Clerk  PAGE20F2