Closed Session - Town of Stokesdale November 29, 2017 = 4:47p.m.  Council in Attendance: Randy Braswell, Bill Jones, VickWhite-lawrence, Frank Mayor Braswell started by reading the justification to enter closed session: $ 143-318.11. Closed sessions. (7) To plan, conduct, or hear reports concerning investigations of alleged criminal misconduct. Randy Braswell stated, "While on topici for whoever is typingthe closed minutes, the purpose was not stated in the general public room on November: 15, 2017, butity wasstated in closed session, so it should ber noted fort the record." Randy Braswell commentedtha hes shouldi nothave used the word emergencyi in describing the situation. Mr. Braswellstatedi it was about rèsponding in "ai reasonable amount oft time," and was asking hypothetically hasthel Town had al breech ins security. Mayor Braswell restated the situation int that the Town Administrator/Town Clerk came intoi the office on al Monday morning, and things did not appear int their normal way.Thek kevwasin thei filing càbinet, ai routinely secured door was unlocked, andi the computer was "active' onthe screen, so she reported heri to all ofCouncil. Mayor Braswell stated thar hehad wanted togve Tim. Jones time to submit his findings affidavit andi review any materials. It was confirmedthat: allcôuncil and staffmembers submitted a statement. Discussion took place thatRandyBraswell hadnot given! hiskeyor codeto,anyone. Bill Jones, Frank Bruno, and" Tim. Jones stâted the same information, thafthey hadhever given their key out or code out toa anyone. Vicki Whitèlawrence stateds she had shar d'her code onet time with Pam Mick ont the Christmas Parade Committeè, ass she was in Greensboro: ata ac commisioner'smeting when the alarm wasa activated., BillJones said eresponé@ro,that. samealarm incident, and a routine meeting took place. Ity was confirmedby Ms. Hemric that sheladnevergiven her code or key out to anyone and that Ms. Hodk, deputy clerk,hadnot givenher key or codegut to anyone. Mayor Braswell said he had come up witha agood project for furure Coundin that new Council members could call the security company and obtain therown code. Hes stated thatwèyone person would not be the "keeper" of codes and passwords. Billones conveyedi thatther reporti from the security company showed that the last person tol log out was TimJones at: 10:23pm, on: 11.09.17. Alisa Houk entered Town Hall on Friday morning, 11.10.17, at: 10:23a.m-and loggingout at 10:58 a.m. (She had notified Ms. Hemric of her need to return to work for ai few minutsCventrought the building was closed for Veteran's Day). The report showed Tim Jones entered thel builingaH1137am. on 11.10.17 and exited at: 11:52a.m. and Bill Jones entered at1:09p.m. and exiting at 1:11p.m on 11.10.17. General discussion took place that the IT representative noted in his report that no data was identified as al breech when assessing the computer system. Discussion of when the computers arel backed up at night or other times oft the day took place, and that more information was needed on' "refreshing" dates on the computer system. Al Motion was made by Randy Braswell stating that after investigating, itis determined that no breechi in security or criminal misconduct took place. Bill Jones seconded the motion. Bill. Jones commented that it was not al breach of security, but perhaps al break inj policya as fara as possibly entering what is considered ar restricted area, so he was comfortable making a second to the motion. Randy Braswell stated he was  Bruno, Tim Jones    originally "excited" about the: situation, but had settled down about itat thist time. The Motion was amended tos state: Council has concluded there was not as securityl breech and no criminal misconduct occurred between 11.9.17 and 11.13.17. Discussion took place on how to make the motion without prematurely releasing closed session information prior to review from the Town's Attorney. Ms. Hemric read aloud the NCGS regarding closed sessions and noted that no onel had alleged criminal misconduct,  but rather, staff reported their findings. Vote = All ayes. Vicki White-lawrence Ayex Nay Absent  Randy Braswell Bill Jones Frank Bruno Tim Jones  Ayex Nay Absent Ayex Nay Absent Ayex Nay Absent Ayex Nay Absent  It was noted by Council that the staff work hard at keeping the building $eçure and safe. Close Session ended at! 5:35p.m. and Councimembéryiént back into Chambers to Open Session.  Mayor  Town AdbinstntorfTownClerk