'Glosed Session - November 15, 2017-4 4:17p.m.  Attendance: Randy Braswell, Bill Jones, Vicki White-lawrence, Frank Bruno, Kim Hemric  Motion made by Mayor Braswell to enter into closed: session. Motion seconded by Bill Jones. All ayes, so the motion Mayor Braswell referenced that he discussed the closed session NCGS with Attorney, Brian Pearce, "making sure we were covering our tracks," inj justifying the reason fore entering the closed meeting. He felt confident that it was Mayor Braswell said that Bill Jones had some great ideas, in which Brian Pearce wasi int full agreement. Bill. Jones askedi if the sheriff had been notified. Ms. Hemric: said yes, that she hadi filed with Sheriff department, an event number, nota an actual criminal action. She stated the: sheriff's department did not consider ita criminal action, but rather most likely Bill Jones said that all staff and all Councilmembers are sworn in to an oath of office, and they could make a written statement confirming whether or not they had entered the building (Town Hall) over the holiday weekend and that they did not enter any secure areas. An "affidavit" ofs sorts is requested to be completed by staff and Councilmembers. Ms. Hemric obtained the Town's letterhead, per Mayor Braswell's request, So that there was no delay in writing Mayor Braswell said, "Iflami interpreting Brian correctly, thati if the Council believes al breech has occurred thati it requires a notice must be sent out without a reasonable delay." Then the sheriff's office would continue their own investigation. Possible acts of perjuryi if someone signed an affidavit and it was not true. General conversation took place regarding the legal responsibility ast the Town's "record keeper" being assigned to the Town Clerk, thati iti isa sworni in position. Mayor Braswell said for example that he did not enter the Clerk's office if she was not there, asi iti is considered Mayor Braswell asked ifi it was possible that the Clerk forgot to lock her door. Hea asked ifi it was possible that the Clerk forgot to log-off the computer as well. Hemric explained that the end of dayprotocols is witnessed by one of the deputy clerks, thati it is ane extrai internal protocol that has beeni inj placei for quite a while. This particular event, Deputy Clerk Houk witnessed the closing process. This fiscal year'si invoices and payable are int the cabineti in question-n not actual merchant vendori information. Petty Cash was reconciled by the Clerk, and no missing funds were noted. Bill Jones said that for the file, all affidavits should be submitted and that iti is possible thati it was "simply forgetting things that become so routine." Mayor Braswell said, "We work hard to keep the place secure." It was agreed that all Councilmembers submit their written statement, orifa anyone refused, it would stilll be noted, and thei investigation would continue. The next action is review Brian's legal advice and circle backin at follow-up closed session. Mayor Braswell said he wanted tos go on record stating that the Clerk had reported, "About a year ago, documents being  carried.  appropriate. He stated emails related to this event will bes sealed.  misconductora violation ofethics, unless she or Council noted missing items.  statements. Frank Bruno said his concern was, "our liability as a Town."  as secure area, nor did he remove files without the Clerk's! priorknowledge.  appropriately secure and accounted for."  Meeting adjourned at 5:09p.m. after motioned by Mayor Braswell. Seconded by! Frank Bruno.  Town Administrator/Town Clerk/Finance Officer  Mayor