SMITHFIEI  NORTH CAROLINA TOWN OF SMITHFIELD TOWN COUNCIL AGENDA REGULAR MEETING SEPTEMBER 1, 2015  7:00 PM  Call to Order Invocation  Pledge of Allegiance by Girl Scout' Troop 614  Approval of Agenda Presentation:  Page  1. Discussion regarding improvements the Downtown Smithfield Development  Corporation would like pursue in the Town Commons Area. (DSDC Executive Director - Sarah Edwards)  Public Hearings:  1. FFAH Johnson Court, LLC: Regarding proposed issuance for up to $5,500,000 in Multifamily Revenue Bonds, Series 2015 (Foundation for Affordable Housing North Carolina and Missouri Portfolio) by the Public Financing Authority of Bonds on Behalf of the Foundation For Affordable Housing, Inc. and approval of  Resolution #563 (13-2015). See attached information.  (Mary Nash-Rusher with the Law Firm of Hunton & Wellons, LLP)  2. CUP-15-03 CHI Smithfield, LLC: The applicant is requesting a conditional use permit to allow for the construction of a high rise business identification sign on property located within a B-3 (Business Highway Entrance) zoning district. The property considered for approval is located on the northeast side of the intersection of Outlet Center Drive and South Equity Drive and further identified as Johnston County Tax  ID# 15008045T.  (Planning Director - Paul Embler). See attached information.. Citizens Comments: Please limit all comments to 3 minutes each.    Page  Consent Agenda Items: 1. Approval of Minutes:  August 4, 2015-F Regular Meeting August 10, 2015 - Special Session  August 4, 2015 - Closed Session (Under Separate Cover) August 10, 2015-( Closed Session (Under Separate Cover)..  .49  2. Special Event - Martin Luther King, Jr. Parade: The applicants, Rachel Ayers and the Martin Luther King Celebration Committee, are petitioning the Town Council for approval of a march to honor and remember the late Dr. Martin Luther King, Jr. The parade will he held on January 8, 2016 from the hours of 6:00 pm = 9:00 pm and  follow the same route as the Town's Christmas Parade. (Planning Director = Paul Embler). See attached information.  .65  3. Special Event = Smithfield Cinemas: The applicant is petitioning the Town Council for approval of an annual customer appreciation event to be held on September 12,  2015.  (Planning Director - Paul Embler) See attached information.  .71  4. Special Event Outdoor Storage for Cracker Barrel Restaurant: The applicant is petitioning the Town Council for approval of a containerized storage unit in order to facilitate storage of seasonal sale items for the Christmas Shoppingseason. (Planning Director - Paul Embler) See attached information..  .75  5. Career Ladder Promotion - Police Department. The Police Department is requesting approval to promote a Police Officer Itoi the rank of Police Officer II. (Chief of Police - Michael Scott) See attached information.  .77  6. Career Ladder Promotions - Fire Department. The Fire Department is requesting approval to promote two current Fire Fighterl Ip positions to the rank of Fire Fighter II. 7. Consideration and approval of an employment agreement for. Jim Freeman to  (Interim Fire Chief- - John Blanton, Jr.) See attached information.  89  serve as Interim Town Manager.  (Town Attorney- = Bob Spence). See attached information.. surplus and to be auctioned on GovDeals.com  95  8. - Consideration and Approval of Resolution #! 564 (14-2015) declaring property as (Interim Public Utilities Director = Pete Connet). See attached information. 9. Consideration and Approval for Children at Play Signs tol be placed in the 5001 block  .101  of North Seventh Street.  (Chief of Police -I Michael Scott). See attached information.  .105    Page 107  10. New Hire Report Business Items:  (Human Resources Director/PIO- - Tim Kerigan) See attached information.  1. Consideration and Approval of Resolution #565 (15-2015) making application fora grant for funding assistance from the NC Department of Commerce from the Building Reuse Grant Program for Atlantic Resources, Inc. to renovate the  abandoned Jerald Manufacturing Facility  (Planning Director- - Paul Embler), See attached information.  109  2. Consideration and Approval of Resolution # 566 (16-2015) Seeking assistance from the North Carolina Department of Transportation for sidewalks on Booker Dairy  Road.  (Councilman- = CharlesA. Williams) See attached information. 3. Report on estimated costs to demolish the old' Water Treatment Plant  127  (Interim Public Utilities Director Lenny Branch) See attached information.  Pete Connet & Public Works Director  129 .135  4. Report to Council on Expansion of the Brogden Road Substation (Interim Public Utilities Director - Pete Connet). See attached information.  Councilmember's Comments Town Manager's Report  Financial Report (See attached information). Department Reports (See attached information). Manager's Report (Will be provided prior to the meeting)  139 143  Adjourn        Public Hearings        Item Title:  Public hearing regarding proposed issuance of up to $5,500,000 in Multifamily Housing Revenue Bonds, Series 2015 (Foundation for Affordable Housing North Carolina and Missouri Portfolio) to bei issued by the Public Finance. Authority and approval in principle of such Bonds.  Item Summary:  This is a hearing to consider the proposed issuance by the Public Finance Authority ("PFA") of not to exceed $75,500,000 Multifamily Housing Revenue Bonds, Series 2015 (Foundation for Affordable Housing North Carolina and Missouri Portfolio) (the "Bonds"), a portion of which in an amount not expected to exceed $5,500,000 will be loaned to FFAH Johnson Court, LLC, a North Carolina limited liability company, an affiliate of the Foundation for Affordable Housing, Inc. (the Borrower"), to finance the acquisition and renovation of an existing affordable multifamily: rental housing development located in Smithfield.  PFAisap political subdivision of the State of Wisconsin created for the purpose ofissuing tax-exempt and taxable conduit bonds for public and private entities nationwide. PFA is sponsored by the National Association of Counties, the National League of Cities, the Wisconsin Counties Association and the League of Wisconsin Municipalities. The Borrower has requested that PFA act as the issuer of the Bonds in order to achieve cost efficiencies by using a single bond issue to finance projects located in more than one state. The Bonds are not debt of the Town of Smithfield or PFA, but rather are payable solely from debt service payments  received from the Borrower.  Federal tax law requires that tax-exempt bonds issued to finance affordable housing be approved by the elected legislative body of the governmental unit that has jurisdiction over the area in which the facility is to be located after holding a public hearing (Internal Revenue Code  Section 147(f)). Thej proposed facilities are within the jurisdiction oft the Town.  A portion of the proceeds of the Bonds will be loaned to the Borrower and used to finance and/or refinance the acquisition, rehabilitation, equipping and/or improvement of Johnson Court Apartments, a 70-unit multifamily rental housing development located at 2228 Kay Drive, Smithfield, North Carolina (the "Development"); to payi interest on the Bonds, to pay costs of issuance of the Bonds, and/or to fund a debt service reserve fund for the Bonds. PFA and the Borrower have requested the Town to approve the issuance of the Bonds solely for  purposes of Section 147(f) ofthe Code.  The Bonds will be sold in a public offering with Stifel, Nicolaus & Company, Incorporated as the underwriter, and are expected to be issued in early September, 2015. The Borrower will agree to repay the principal, premium, if any, and interest on the Bonds. Neither the Town nor PFA will have any liability whatsoever for the payment of principal or interest on the Bonds. Because no taxes or other revenues of the Town are pledged to pay these Bonds, the staff oft the Town has made no financial analysis of the Bonds, the Borrower or the Development. As noted in the resolution, the Bonds do not constitute a debt of the State of North Carolina or any political subdivision or any agency thereof, including the Town, or a pledge of the faith and credit of the State of North Carolina or any political subdivision or any such  1    agency, including the Town, but are payable solely from the revenues and other funds provided for in a loan agreement between PFA and the Borrower. Accordingly the Town pledges neither its taxing power nor revenues for these Bonds, and the Bonds will not affect the Town's debt  ratios or legal debt limit.  The notice of public hearing (attached) was published in The Smithfield Herald as required by law. The form oft the resolution to be adopted by the Town is also attached.  Specific Action Requested:  That the Town Council, at the conclusion of the public hearing regarding the same, adopt ar resolution approving, for purposes of meeting the requirements of the Internal Revenue Code of 1986, as amended, the issuance by the Public Finance Authority of a portion of its not to exceed $75,500,000 Multifamily Housing Revenue Bonds, Series 2015 (Foundation for  Affordable Housing North Carolina and Missouri Portfolio).  Attachments: 1. 2. 3.  Resolution Public hearing notice Affidavit ofPublication  86442.000002 EMF US 56353458v2  2    RESOLUTION #! 563 (13-2015) THE' TOWN COUNCIL OF BONDS ON BEHALF OF  OFTHE TOWN OF SMITHFIELD, NORTH CAROLINA APPROVING THE ISSUANCE BY THE PUBLIC FINANCE AUTHORITY FOUNDATION FOR. AFFORDABLE HOUSING INC.  WHEREAS, the Town of Smithfield, North Carolina (the "Town") is a political subdivision oft the State of] North Carolina and the Town Council (the "Governing Body") is the  elected governing body of the Town; and  WHEREAS, the Public Finance Authority (the "Authority") has advised the Town that it is a commission organized under and pursuant to the provisions of Sections 66.0301, 66.0303 and 66.0304 oft the Wisconsin Statutes, is authorized to issue tax-exempt, taxable, and tax credit conduit bonds for public and private entities throughout all 50 states and isj jointly sponsored by the National Association of Counties, National League of Cities, Wisconsin Counties  Association and League of Wisconsin Municipalities (the "Sponsors"); and  WHEREAS, FFAH Johnson Court, LLC, a North Carolina limited liability company (the "Borrower") the sole member of which is FFAH NC 9, LLC, a North Carolina limited liability company, of which Foundation for Affordable Housing Inc., a Delaware nonprofit corporation, is the sole member, has requested that the Authority adopt a plan of financing providing for the issuance of its Public Finance Authority Multifamily Housing Revenue Bonds, Series 2015 (Foundation For Affordable Housing North Carolina and Missouri Portfolio) (the "Bonds"), in one or more series from time to time, in an amount not to exceed $75,500,000, and aportion of the proceeds from the sale of the Bonds, not expected to exceed $5,500,000, will be used to finance and/or refinance the acquisition, rehabilitation, equipping and/or improvement ofJ Johnson Court Apartments, a 70-unit multifamily rental housing development located at 2228 Kay Drive, Smithfield, North Carolina, and initially operated by PK Management, LLC, to pay interest on the Bonds, to pay costs of issuance of the Bonds, and/or to fund a debt service  reserve fund for thel Bonds (collectively, the "Project"); and  WHEREAS, the Authority has informed the Town that the remainder of the Bonds will be issued primarily to finance and/or refinance the acquisition and rehabilitation of certain other affordable housing developments elsewhere in the state of North Carolina, and in the state of  Missouri; and  WHEREAS, the Bonds or a portion thereof will be "private activity bonds" for purposes of the Internal Revenue Code of 1986 (the "Code"), and pursuant to Section 147(f) ofthe Code, prior to their issuance, the Bonds are required to be approved by the "applicable elected representative" of a governmental unit having jurisdiction over the entire area in which the Project is located, after a public hearing held following reasonable public notice; and  WHEREAS, pursuant to Section 147(f) of the Code, the Governing Body, following notice duly given in the form attached hereto as Exhibit A (the "TEFRA Notice"), held a public  Johnson Court (Smithfield) 3    hearing regarding the financing oft the Project and the issuance of the Bonds, and now desires to  approve the financing and the issuance ofthel Bonds; and  WHEREAS, pursuant to Section 66.0304(11)(a) of the Wisconsin Statutes, prior to their issuance, bonds issued by the Public Finance Authority must be approved by the governing body or highest ranking executive or administrator of the political jurisdiction within whose  boundaries the project is tol be located; and  WHEREAS, the Borrower has requested that the Town approve the financing of the Project and the issuance of the Bonds in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Amended and Restated Joint Exercise of Powers Agreement Relating to the Public Finance Authority, dated as of September 28, 2010 (the "Joint Exercise Agreement") and Section 66.0304(11)(a) of the  Wisconsin Statutes.  NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE For purposes of the requirements of Section 147(f) of the Internal Revenue Code of 1986, the Governing Body hereby approves the issuance of the Bonds by the Authority, a portion of which will be used to finance the Project, in an aggregate principal amount not to exceed the amount set forth in the TEFRA Notice attached hereto as EXHIBIT A. In no event shall the Town, the State ofNorth Carolina (the "State") or any political subdivision thereof be liable for such Bonds nor shall the Bonds constitute a debt ofthe Town, the State or any political subdivision thereof. Itis the purpose and intent of the Governing Body that this Resolution constitute approval of the issuance of the Bonds by the Project Jurisdiction, which is the (or one of the) governmental unit(s) having jurisdiction over the area in which the Project is located, in accordance with Section 66.0304(11)a) of the Wisconsin The officers of the Governing Body are hereby authorized and directed,, jointly and severally, to do any. and all things and to execute and deliver any and all documents that they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing approved  TOWN OF SMITHFIELD, NORTHCAROLINA:  1.  2.  Statutes and Section 4 of the. Joint Exercise Agreement.  3.  hereby.  [Remainder of Page Intentionally Left Blank]  4    The undersigned Town Clerk of the Town of Smithfield, North Carolina, DOES HEREBY CERTIFY that the foregoing is a true and exact copy of a Resolution adopted by the Town Council for the Town of Smithfield, North Carolina, in regular session convened on  September 1,2015.  WITNESS my hand and the corporate seal of the Town of Smithfield, North Carolina,  this the day of September, 2015.  Town Clerk  (SEAL)  5    6    NOTICE OF PUBLIC HEARING NOT TO EXCEED $5,500,000 OF PUBLICI FINANCE. AUTHORITY MULTIFAMILY HOUSING REVENUE BONDS, SERIES 2015  (FOUNDATION FOR. AFFORDABLE HOUSING NORTH CAROLINA AND MISSOURI  PORTFOLIO)  Notice is hereby given that, at 7:00 p.m., or as soon thereafter as the matter can be heard on Tuesday, September 1, 2015, at Town Hall Council Chambers, 350 East Market Street, Smithfield, North Carolina, a public hearing, as required by Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), will be held by the Town Council of the Town of Smithfield (the "Town") with respect to the proposed plan of financing for the issuance by the Public Finance Authority (the "PFA") ofi its Multifamily Housing Revenue Bonds, Series 2015 (Foundation for Affordable Housing North Carolina and Missouri Portfolio), in one or more series (the "Bonds") issued from time to time, in an amount not to exceed $75,500,000. A portion of the proceeds from the sale of the Bonds, not expected to exceed $5,500,000, will be used to make a loan to FFAH Johnson Court, LLC, a North Carolina limited liability company (the "Borrower"), the sole member of which is FFAH! INC9, LLC,a North Carolina limited liability company, of which Foundation for Affordable Housing Inc., a Delaware nonprofit corporation, is the sole member and used to finance and/or refinance the acquisition, rehabilitation, equipping and/or improvement of Johnson Court Apartments, a 70-unit multifamily rental housing development located at 2228 Kay Drive, Smithfield, North Carolina, and initially operated by PK Management, LLC, to pay interest on the Bonds, to pay costs ofis issuance of the Bonds, and/or to fund a debt service reserve fund for the Bonds (collectively, the "Project"). The remainder of the Bonds will be issued primarily to acquire and rehabilitate other affordable housing  developments inl North Carolina and Missouri.  The PFAI has provided the following information for this Notice: The Bonds are expected to be issued pursuant to Section 66.0304 ofthe Wisconsin Statutes, as amended, by the PFA, a commission organized under and pursuant to the provisions of Sections 66.0301, 66.0303 and 66.0304 of the Wisconsin Statutes. The Bonds will be limited obligations of the PFA payable only from the loan repayments to be made by the Borrower to the PFA, and certain funds and accounts established by the  bond indenture for the Bonds.  The Bonds shall never constitute an indebtedness of the Town within the meaning of any state constitutional provision or statutory limitation, and will not constitute or give rise to pecuniary liability  ofthe' Town or a charge against its general credit or its taxing powers.  The hearing is intended to provide ai reasonable opportunity to be heard for persons wishing to express their views on the merits of the Project, its location, the issuance of the Bonds or related matters. Written comments will be accepted by the Town Clerk, P.O. Box 761, Smithfield, North  Carolina 27577, but must be received on or before the time and date ofthe hearing.  Dated: August t9,2015  7    AFFIDAVIT OF PUBLICATION  STATE OF NORTH CAROLINA COUNTY OF JOHNSTON  Ad Number 0001885132  Advertiser Name: HUNTON &WILLIAMS  Address:  attn Accounting Department 421 FAYETTEVILLE STREET, STE. 1400 RALEIGH, NC 27601  Before the undersigned, a Notary Public of Wake County North Carolina, duly commissioned and authorized to administer oaths, affirmations, personally appeared R. C. Brooks, who being duly sworn or affirmed, according to law, doth depose and say that he or she is Accounts Receivable Specialist of The News & Observer Publishing Company a corporation organized and doing business under the Laws of the State of North Carolina, and publishing a newspaper known as The Herald, in the City of Raleigh, Wake County and State aforesaid, the said newspaper in which such notice, paper, document, or legal advertisement was published was, at the time of each and every such publication, a newspaper meeting all of the requirements and qualifications of Section 1-597 of the General Statutes of North Carolina and was a qualified newspaper within the meaning of Section 1-597 of the General Statutes of North Carolina, and that as such he or she makes this affidavit; and is familiar with the books, files and business of said corporation and by reference to the files of said publication the attached advertisement for HUNTON & WILLIAMS was inserted in the aforesaid newspaper on dates  NOTICEOFPUE ICHEARING  AUITAORITY. SERIES2015 FOLIO) sopn ter-ast ther mottér  MULTIFAMILYHOUS ORDHICAROLINA Nallcsishèrgby givéa tots at7:00 hegrd  etc.,  ebtember. theld; Norilhi L. Ccralina.gpubiic TowmHau. heoring, Councl. Chambes. es! reguin 4710: Naterna! Revenue. Codee 1986a58 amended (the cods held byt the.T finanging, incu pfhet for Towr thei issvance! of Smithtleld byfhe (theTowny ubljcs Einunce. with' Aulhorily FA-of gsg ltifomily" Norih. Carolina Housing Revenue amd Missoyri, Bonds Porifolio);, Serles 2015 ino oneor (Fgubparon more Gsued. from tima to: fime in: a amount not 1q exceed exceed ESSAAtrin $5,500,00 ofihe be ysed proçeeds) jor make,a from loon thes sule-ofithe OFFAH ohnson Bonds, notexpected ÇourELCAg Norihs wich ISFFAH Caroling NEPCNrihn tmited fabillig company Carolina (th-Borower). lmited cplliy the'soler company member-a! ot which. qundalon for Afordoble Housing Inca. Delonures nonprofit corporation. s the sole equlppingg member and/or ond usedtolinunce imprivement af and/or Johnson refinonce CoustA Apartments, thec acquisition. a70-unif) rehobimgt multifgm! T naandli itially, opércied" byPKA locatedatz Manogemensy 28Ky Gopay Drive:Smfhfielde interest on-Ihe Norihs Bonds Capall- topov cosis af,Issuonce- ofthe Bonds, andor lofund'ad debt. service reserve Nnd forthes ved PdFIVES Bonds: (epllectivyely, andr espreahe réabiliale othber remainderof giforddbje housing fhe Bonds, developments wils peis- InNorthCgrolinot TbepeA hosp Piroyided and'N Missouri," thiey following Informistion fort this Nolice: Tha Bonds are. expected amended, tobe bythe PFA commission, pursvano Section rsgnize 66,0304-ot Under the ar Wisconsin, pursuant the provi- sions ot Sertigns 6,0301,66.0303 ands vil mgide.by be AETSPAE neBboouer SPFA pgyahle ony The'Bonds hebora ndenturelort shall néyercorstiuta.dn! Bonds. indebtédness) of theTowny wilint the mean: ngofp any staies risek consliputigndl los pecunlary FSI ofthe stbtutory lown ar.pcharee limitation, andy against wi is not genergl, consti Is axing.F powers.. Thet fiegring is1 Intended toy proyidear redson able appdrlunity tobe! heard, forper, nce wishing'to of he exeress Bondso peirs vews mat gn1 meris.pfthet Proleck. wil its locatlon, he own Cerk, RO. Dated:, Ausust9,2015 he me doieo earing. SH: Augusi9.2015  Wiiconsn Statutes. foun  nd  Çaralind comments 27577,6 buti bec must cépt re-  D. HAKEN Public Notary Counly Woke AR Hs MOEINC  as follows: 08/09/2015  Sworn to and subscribed before me- This 11th day of August, 2015 My Commission Expires:  R.C. Brooks, Accoune/Recelvable Wake County, North Carolina  apE  Specialist  FEB172020  MlosDNoui  8  Notary-Signature    High Rise Business dentification Sign  CUP-15-03  For Properties Located at:  Northeast side of the intersection of Outlet Center Drive and South Equity Drive and further identified as Johnston County  Tax ID# 15008045T.  Property Owner: CHI SMITHFIELD LLC  9    10    Table of Contents Conditional Use Permit  CUP-15-03  Staff Report  Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E  Find of Fact IA Approval Criteria Planning Board Report IA Actions  Adjoining Property Owners Certification Conditional Use Permit Application  11    12    Exhibit A Staff Report  13    14    Town of Smithfield Planning Department 350. East Market Street P.O. Box 761 Smithfield, NC27577 Phone: 919-934-2116 Fax: 919-934-1134  SMITHFIE  NORTH CAROLINA  STAFF REPORT  Application Number: Project Name: TAXI ID number: Town Limits/ETJ: Applicant: Owners: Agents:  CUP-15-03 CHI Smithfield LLC 150080451 City CHI Smithfield LLC CHI Smithfield LLC none none  Neighborhood Meeting:  PROJECT LOCATION: Northeast side of the intersection of Outlet Center Drive and South Equity  Drive  REQUEST:  The applicant is seeking a conditional use permit to allow for a high rise business identification sign on property located within 1000 feet of the 1-95 corridor.  SITE DATA: Acreage: Present Zoning: Proposed Zoning: Existing Use. / Previous: DEVELOPMENT DATA:  2.62 acres B-3 (Business) N/A Restaurant/Vacant  Proposed Use: A multi-building, multi-tenant development is seeking a 30 foot high rise  business identification sign on property adjacent to Interstate Highway 95.  ENVIRONMENTAL: The proposed location of the sign does not appear to be within the boundaries of the designated wetlands that are located on the eastern side oft the subject property.  15    ADJACENT ZONING AND LAND USES:  North: South: East: West:  Zoning: Existing Use: Retail Center Zoning: Existing Use: I-95 Zoning: Zoning:  B-3 (Business) B-3 (Business) B-3( (Business) B-3 (Business)  Existing Use: Retail Center Existing Use: Retail - Restaurant  STAFF ANALYSIS AND COMMENTARY: The proposed high rise business identification sign is proposed for the future home of Starbucks, Chipotle and Buffalo Wild Wings Grill and Bar. The applicant is proposing the 30 foot structure on the southeast side of the property and adjacent to  Outlet Center Drive.  Consistency with the Strategic Growth Plan  The proposed high rise business identification sign is consistent with the recommendations of the Comprehensive Growth Management Plan which calls for commercial uses near the  intersection of south Equity Drive and Outlet Center Drive. Consistency with the Unified Development Code  A high rise identification sign is a permitted uses within B-3 (Business) zoning district with a valid conditional use permit. The site is also within the high rise sign overlay district which  extends to all properties within 1000 feet of the I-95 corridor. Compatibility with Surrounding Land Uses  A high rise identification sign at this location should not pose a compatibility issue with surrounding land uses providing the proposed sign does not block the view of other business  and signs. Signs  The subject property will be permitted one addition monument sign adjacent to South Equity  Drive as well as directional signs located near driveway entrances.  16    OTHER: FIRE PROTECTION: SCHOOL IMPACTS:  The Town of Smithfield Fire Department will provide fire protection.  NA  PARKS AND RECREATION: NA ACCESS/STREETS:  US Hwy 70 Business West/West Market Street  WATERISEWERPROVIDER: Town of Smithfield  ELECTRIC PROVIDER:  Duke Energy  Planning Department Recommendations:  Planning staff recommends approval of the Conditional Use Permit for a high rise business identification sign in accordance with the Town of Smithfield Unified Development Ordinance.  Planning Board Recommendations:  The Planning Board, at is August 6, 2015 meeting, unanimously voted to recommend approval of the conditional use permit request to allow for a high rise business identification sign in accordance with  the finding of fact for a conditional use permit. Town Council Action Requested:  The Town Council is requested to review the petition for a high rise business identification sign and  make a decision in accordance with the finding ofi fact for a conditional use permit.  17    18    Exhibit B  Finding of Fact/Approval Criteria  19    20    Town of Smithfield  Conditional Use Permit Application Finding of Fact/ Approval Criteria  Application Number: CUP-15-03 Name: CHI Smithfield LLC  Request: Applicant seeks a CUP for a High Rise Business Identification Sign.  The Smithfield Planning Board shall recommend and the Town Council of the Town of Smithfield shall decide the matter of this Conditional Use Permit Application by motion and vote on each of the following four findings of fact. Any motion to find against the application must be supported by statement of specific reasons or conclusions reached in support of the  motion.  1. Finding One of Four: Circle One A. Approval:  Based on the evidence and testimony presented it is the finding of the Town Council that the application, ifs approved, will not materiallyendanger the public health or safety if located where proposed and developed according to the plans as submitted and  approved or is approved with the following stated conditions.  The proposed high rise business identification sign will not materiallye endanger the public health safety or general welfare because the sign will be constructed to meet all plans and specification as required by Johnston County Building Inspections to  include engineered footings.  B. Denial: (lf denied, must include facts supporting denial)  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, will materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved for the following stated reasons: (Applicant fails to meet the criteria for approval.) The proposed high rise business identification sign as submitted will be detrimental tot the adjacent land uses due to the type and size oft the sign. The height ofthe sign isonly 30 feet and will bes supported by multiple pylons. The height, design and location of the proposed sign will interfere with site distances of adjacent  properties and signs.  CUP-15-03 Page lof5  21    Finding Two of Four:  Circle One A. Approval:  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, meets all required specifications and conforms to the standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinance or other applicable regulations or is approved with the The proposed high rise business identification sign conforms to the standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinance and meets all zoning regulations that were in place at the  following additional stated conditions.  time the applicant first contacted the Town of Smithfield.  B. Denial: (If denied, must include facts supporting denial)  Based on the evidence and testimony presented it is the fmding of the Town Council that the application, fails to meet all required specifications or fails to conform to the standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinance or other applicable regulations in the following ways or for the The proposed high rise business identification sign as submitted fails to conform to the standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinance because the sign fails to meet the spirt and intent  following reasons:  ofcurrent sign standards and fails to meet the minimum setbacks.  CUP-15-03 Page2of5  22    3.1 Finding' Three of Four: Circle One A. Approval:  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, will not substantially injure the value of adjoining or abutting property and will not be detrimental to the use or development of adjacent properties or other neighborhood uses or is approved with the following additional The proposed high rise business identification sign will not adversely affect the use orany physical attribute of adjoining or abutting properties. The proposed sign will blend in with all the other free standing and pylon signs in the area and is located within the overlay district that allows for high rise business identification signs.  stated conditions.  B.  Denial: (Ifdenied, must include facts supporting denial)  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, will substantially injure the value of adjoining or abutting property and/or will be detrimental to the use or development of adjacent properties or other neighborhood uses in the following ways or for the following The proposed high rise business identification sign will substantially injure the value of adjoining or abutting properties and/orv will be detrimental to the useor development of adjacent properties or other neighborhood uses because the proposed high rise business identification sign will block the view ofadjacent uses  reasons.  and billboard sign.  CUP-15-03 Page 3of5  23    4. Finding Four of Four:  Circle One A. Approval:  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, would not adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development of the adjacent properties or is approved with the following additional  stated conditions.  The proposed high rise business identification sign will not adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development of the adjacent properties because the sign is located adiacent to a publici right-of-way that will probably never be widened.  B. Denial: (lf denied, must include facts supporting denial)  Based on the evidence and testimony presented it is the finding of the Town Council that the appliçation, if approved, would adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development of the adjacent properties in the following ways or for the following stated  reasons: (Applicant fails to meet the criteria necessary for approval.)  The proposed high rise business identification sign will adversely affect the adopted plans and policies oft the Town of Smithfield, or violate the character of existing standards for development of the adiacent properties because the sign is  located to close to aj public right-of-way.  CUP-15-03 Page4 4of5  24    4. Once all findings have been decided one of the two following motions must be made: Motion to Approve: Based upon satisfactory compliance with the above four stated findings andfully contingent upon acceptance and compliance with all conditions as previously noted herein and with full incorporation of all statements and agreements entered into the record by the testimony of the applicant and applicant's representative Imove to recommend approval of  Conditional Use Permit Application # CUP-15-03  Motion to Deny: Based upon failure to meet all of the above four stated findings andfor reasons stated therein, In move to recommend denial of Conditional Use Permit Application #  CUP-15-03 for the following stated reason:  5. Record of Decision:  Based on a motion and. majority vote of the Town of Smithfield Town Council  Conditional Use Permit Application Number CUP-15-03 is hereby:  recommended for approval upon acceptance and conformity with the following  conditions; or,  recommended for denial for the noted reasons.  Decision made this  day of  20 while in regular session.  John H. Lampe II, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  CUP-15-03 Page 5of5  25    26    Exhibit C  Planning Board Minutes/Actions  27    28    Planning Board Report for CUP-15-03 CHI Smithfield, LLC  Public hearing held on August 6, 2015 (Excerpt from draft minutes)  Mr. Helmer stated the applicant is requesting a conditional use permit to allow for the construction of a 30 foot high rise business identification sign on property located within a B-3 (Business Highway Entrance) zoning district. The property considered for approval is located on the northeast side of the intersection of Outlet Center Drive and South Equity Drive and further Mr. Helmer stated the proposed use is a multi-building, multi-tenant development is seeking a 30 foot high-rise business identification sign on property adjacent to Interstate Highway 95. The proposed location of the sign does not appear to be within the boundaries of the designated wetlands that are located on the eastern side of the subject property. The proposed high rise business identification sign is for the future home ofs Starbucks, Chipotle and Buffalo Wild Wings Grill and Bar. The applicant is proposing the 30 foot structure on the Mr. Helmer stated the proposed high rise business identification sign is consistent with the recommendations of the Comprehensive. Growth Management Plan which calls for commercial uses near the intersection of South Equity Drive and Outlet Center Drive. A high rise identification sign is a permitted use within B-3 (Business) zoning district with a valid conditional use permit. The site is also within the high rise sign overlay district which extends to all properties within 1000 feet of the I-95 corridor. A high rise identification sign at this location should not pose a compatibility issue with surrounding land uses providing the proposed sign does not block the view of other businesses and signs. The subject property will be permitted one additional monument sign adjacent to South Equity Drive as well as Mr. Helmer stated the Town will provide fire protection as well as water and sewer. Duke Mr. Helmer stated planning staffrecommends: approval of the Conditional Use Permit for al high rise business identification sign in accordance with the Town of Smithfield Unified Development The Planning Board is requested to review the application for a high rise business identification sign and make a recommendation to Town Council in accordance with the finding of fact for a  identified as. Johnston County Tax ID# 15008045T.  southeast side oft the propertyand: adjacent to Outlet Center Drive.  directional signs located near driveway entrances.  Energy Progress will provide electric.  Ordinance.  conditional use permit.  Mr. Foy asked if anyone wanted to speak for or against the proposed rezoning.  29    Teresa Daughtry asked if the proposed sign would affect the billboard that is located in the Mr. Herring, 4306 Old Whiteville Rd, Lumberton, representative for CHI, stated there would be Mr. Helmer stated the billboard will be seen clearly from a distance but may be a bit difficult to  same area,  noi negative impact.  see as you get closer, but can't be helped due to the busy area. Daniel Sanders asked if the proposed project meets standards.  Mr. Helmer stated that the project meets the regulations that were in place at the time of application and, planning staff committed to this sign project prior to the new text amendment.  Mr. Foy closed the public meeting for CUP-15-02.  Stephen Upton made a motion, seconded by. Jack Matthews, to move to the Finding of Fact. The Smithfield Planning Board shall recommend and the Town Council of the Town of Smithfield shall decide the matter of this Conditional Use Permit Application by motion and vote on each of the following four findings of fact. Any motion to find against the application must be supported by statement of specific reasons or conclusions reached in support of the  motion. 1.  Based on the evidence and testimony presented iti is the. finding of the Planning Board that the application, if approved, will. not materially endanger the public health or safety if located where proposed and developed according to the plans as submitted The proposed high rise business identification sign will not materially endanger the public health, safety, or general welfare because the sign will be constructed to meet all plans and specifications as required by Johnston County Building Inspections to include Based on the evidence and testimony presented it is the finding of the Planning Board that the application, if approved, meets all required specifications and conforms to the standards and practices of sound land use planning and the TownofSmithfield UDO or other applicable regulations or is approved with the following additional stated The proposed high rise business identification sign conforms to the standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinance and meets all zoning regulations that were in place at the time the applicant  and approved ori is approved with the following stated conditlons:  engineered footings. All members stated true.  2.  conditions:  first contacted the Town of Smithfield. All members stated true.  30    3.  Based on the evidence and testimony presented it is the finding of the Planning Board that the application, if approved, will not substantially injure the value of adjoining or abutting property and will not be detrimental to the use or development of adjacent properties or other neighborhood uses or is approved with the following additional The proposed high rise business identification sign will not adversely affect the use or any physical attribute of adjoining or abutting properties. The proposed sign will blend in with all other free standing and pylon signs in the area and is located within the overlay district that allows for high rise business identification signs. All members Based on evidence and testimony presented it is the finding of the Planning Board that the application, if approved, would not adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development of the adjacent properties or is approved with the following additional The proposed high rise business identification sign will not adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development of the adjacent properties because the sign is located adjacent to a public right-ofway that will probably never be widened. All members  stated conditions:  stated true.  4.  stated conditions:  stated true.  Based upon satisfactory compliance with the above stated four findings and fully contingent upon full incorporation of all statements entered into the record by the testimony of the Stephen Upton made a motion, seconded by Daniel Sanders to recommend approval requesting a conditional use permit to allow for the construction of a 30 foot high rise business identification sign on property located within a B-3 (Business Highway Entrance)  applicant and pplantsrepresentative,  zoning district.  Duly adopted this the 6th day of August 2015.  Planning Board Chairman  hK  ATTEST  Helmer, AICP,CZO  Senior Planner  LHERE  31    32    Exhibit D  Adjoining Property Owner Certification  33    34     NORTH CAROLINA PLANNING DEPARTMENT Paul C. Embler, Jr., Director  ADJOINING PROPERTY OWNERS CERTIFICATION  I, Mark E. Helmer, hereby certify that the property owner and adjacent property owners oft the following petition, CUP-15-03, were notified by First Class Mail on  8-21-15.  Signature  2ERb  Johnston County, North Carolina  I,S Shannan L Williams, Notary Public for Johnston County and State of North Carolina do hereby certify that Mark E. Helmer personally appeared before me on this day and acknowledged the due execution of the foregoing instrument. Witness my hand and official  seal, this the  2is+ day of August 2015 hasslu.alians hannan L.illiams  Notary Public Signature Notary Public Name  NOTARY PUBLIC ON OUAT  My Commission expires on 5-20-2017  (Seal)  3501 E. Market Street P.O. Box 761 Smithfield, NC:27577 919-934-2116 Fax 919-934-1134  35    STHFET NORTH CAROLINA PLANNING DEPARTMENT Paul C. Embler, Jr., Director  Notice OfPublic Hearing  Notice is hereby given that a public hearing will be held before the Town Council of the Town of Smithfield, N.C., on Tuesday, September 1, 2015 at 7:00 P.M., at the Town Hall Council Chamber located at 350 East Market Street to consider the following request: CUP-15-03 CHI Smithfield, LLC: The applicant is requesting a conditional use permit to allow for the construction of a high rise business identification sign on property located within a B-3 (Business Highway Entrance) zoning district. The property considered for approval is located on the northeast side of the intersection of Outlet Center Drive and South Equity Drive and further identified as Johnston County Tax ID#  15008045T.  You have been identified as a property owner in the area specified above and are being advised of this meeting as you may have interest in this matter. You are welcome to attend; however, you are not required to in order for the Board to act on this request. Additional information may be obtained by contacting the Town of Smithfield Planning  Department at 919-934-2116.  350. E. Market Street P.O. Box. 761 Smithfield, NC27577 919-934-2116 Fax 919-934-1134  36    SITHHED NORTH CAROLINA PLANNING DEPARTMENT Paul C. Embler, Jr., Director  Notice OfPublic Hearing  Notice is hereby given that a public hearing will be held before the Town Council of the Town of Smithfield, N.C., on Tuesday, September 1, 2015 at 7:00 P.M., at the Town Hall Council Chamber located at 350 East Market Street to consider the following request: CUP-15-03 CHI Smithfield, LLC: The applicant is requesting a conditional use permit to allow for the construction of a high rise business identification sign on property located within a B-3 (Business Highway Entrance). zoning district. The property considered for approval is located on the northeast side oft the intersection of Outlet Center Drive and South Equity Drive and further identified as Johnston County Tax ID#  15008045T.  All interested persons are encouraged to attend. To accommodate disabilities and to comply with ADA regulations, please contact the town office if you need assistance. Further inquiries regarding this matter may be directed to the Smithfield Planning  Department at (919)934-2116 or online at www.smthtield-me.com. Run "Legal Ad" in the Smithfield Herald on 8/19/15: and 8/26/15  350E. Market Street P.O. Box 761 Smithfield, NC27577 919-934-2116 Fax 919-934-1134  37    38    Exhibit E  Conditional Use Permit Application  39    40    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC: 27577 P.O. Box 761, Smithfield, NC 27577  SWITHFED  NORTH CAROLINA  CONDITIONAL USE PERMIT APPLICATION Pursuant to. Article 13, oft the Town of Smithfield Unified Development Ordinance, an owner of land within the jurisdiction of the Town (or a duly authorized agent) may petition the Town Council to allow a Conditional Use. Conditional Uses are uses that may be appropriate in a particular district, but has the Conditional Use Permit applications must be accompanied by nine (9) sets of the application, nine (9). sets of required plans, an Owner's Consent Form (attached) and the application fee. The application fee is  potential to create incompatiblities with adjacent uses.  $300.00. Allj fees are due when the application is submitted.  SITE INFORMATION:  Name of Project: RerAkpA Parcel ID Number: 1n080465 Deed Book: 12957 Location:  Acreage of Property: 262 AC  SOUT 7  Tax ID: Deed Page(s):   Address: 10,120,1301 Sonlflamyrr  Fampaek  Existing Use: MACATC Existing Zoning District: 3-5 Requested Zoning District Isp project within a Planned Development: Planned Development District (if applicable): Is project within an Overlay District: Overlay District (if applicable): FOR OFFICE USE ONLY  Proposed Use: COMMERCIAL  Yes  No  Yes  No  File Number: CUP-15-03 Date Received:  Amount Paid:  Page 1 of5  11/2012  41    OWNER INFORMATION:  Name: ESalsap Phone Number: 864272c088  Mailing Address: XA.0E 5C.270G  Fax: 8427c08  Email Address: deEwAlmpeeOkoNs.Ca  APPLICANT! INFORMATION: Applicant: SuE Mailing Address: Phone Number: Contact Person: Email Address:  Fax:  REQUIRED PLANS AND SUPPLEMENTAL INFORMATION  Thej following items must accompany a Conditional Use Permit application. This information is required to  be present on all plans, except where otherwise noted:  All required plans (please see the plan requirements checklist). A: signed and sealed traffic impact analysis. Verification of wastewater allocation (granted or requested).  Driveway permits (Town of Smithfield or NCDOT encroachment with associated documentation).  JOther applicable documentation: STATEMENT OF. JUSTIFICATION  Please, provide detailed information concerning all requests. Attach additional sheets ifnecessary. s/e APE RcEnua CIIBEAMLEE HelGhr SE S6uo BE BEMEEN aJIslw A MIALOAA HEIG AMAJDPER hloE  PALASA1  mBAD AeRocE  Page 2of5  11/2012  42    REQUIRED FINDINGS OF FACT  Article 13, Section 13-17 of the Town of Smithfield Unified Development Ordinance requires applications fora Conditional Use Permit to address the following. findings. The burden of proofis on the applicant and failure to adequately address the findings may result in denial of the application. Please attach 1.7 That the use will not materially endanger the public health, safety, or general welfare iflocated where proposed and developed according to the plan as submitted and approved;  additional pagesifnecessary.  so Jwpcs  2. That the use meets all required conditions and specifications;  3. That the use will not adversely affect the use or any physical attribute of adjoining or abutting  property, or that the use is a public necessity; and  s MpecT  4. That the location and character of the use, if developed according to the plan as submitted and approved, will be in harmony with the area in which it ist to be located. The conditional use shall demonstrate conformance to the Land Use Plan or other plan in effect at the time and address  impacts of the project as required by GS 160A-382(b).  Page 3 of5  11/2012  43    APPLICANT AFFIDAVIT  IWe, the undersigned, do hereby make application and petition to the Town Council of the Town Smithfield approve the subject Conditional Use Permit. I hereby certif that I have full legal right to request such action and that the statements or information made in any paper or plans submitted herewith are true and correct to the best of my knowledge. I understand this application, related. material and all attachments become official records oft the Planning Department ofthe Town of Smithfield, North  to  of  and will not be returned.  Carolina,  Print  Gelzolis Date  ewhcp C  11/2012  Page 4 of5  44    0.0E  2.9  .z 0.E .0.4 0-.E  00  .0  45    EQUITY DRIVE  SB  46      AR  à  a  Approximate Location of Proposed High Rise Business dentification Sign  CENTERDR  OUTLET  N  Vicinity Map for: CUP-15-03 Applicant:    NORTH CAROLINA Map Created by Town of Smithfield Geographic Information Services  Carolina Holdings, LLC  Feet 100  50  47    48    Consent Agenda Items        The Smithfield Town Council met in regular session on Tuesday, August 4, 2015 at 7:00 p.m. in the Council  Chambers of the Smithfield' Town Hall. Mayor John H. Lampe II. presided.  Councilmen Present: M. Andy Moore, Mayor Pro-Tem Marlon Lee, District1 J. Perry Harris, District2 Travis Scott, District3 Roger A. Wood, District 4 Emery D. Ashley, At-Large Charles A. Williams, At-Large  Councilmen Absent  Administrative Staff Present Paul Sabiston, Town Manager John Blanton, Interim Fire Chief Lenny Branch, Public' Works Director Pete Connet, Interim Public Utilities Director Paul Embler, Planning Director Gary. Johnson, Parks & Rec Director Tim Kerigan, Humani Resources/PIO Michael Scott, Chief of Police Greg Siler, Finance Director Shannan' Williams, Town Clerk Staff Absent:  Present:  Bob Sperice, Town Attorney  The invocation was given by Councilman Scott followed by the Pledge of Allegiance.  APPROVAL OF AGENDA:  Councilman Harris made a motion, seconded by Councilman Scott, to approve the agenda with the  following amendments:  Move fromi the Consent Agenda to the Business Items  Item #5- Approval of the 2015 Interlocal Agreement for Fire Service with. Johnston  County  Move from the Business Items to the Consent Agenda  Item #1 - Consideration and Approval lease agreement with Disabled. American Item #7- Consideration and approval for the purchase of used 2014-2015 Backhoe fort the Water and Sewer Department int the amount of $81,500  Veterans  Add tot the Consent Agenda:  May 19" Corrected Minutes Appearance Commission for a fourth term at Smith Collins Park on August 29, 2015  Item #2- - Consideration and Approval to appoint Billie Stevens to serve on the Special Event - Robert Yarbrough is seeking approval to conducta a march and special event "Youth Led, Black Lives Matter March" to be held on Town Streets and  Unanimously approved.  PRESENTATIONS:  1. Proclamation - Recognizing Fire Chief Patrick Harris for his years of Service to the Mayor Lampe and Town Manager Paul Sabiston presented retired Fire Chief Patrick Harris with a  Town of Smithfield  Proclamation and thanked him for his years of service.  49    PROCLAMATION In Honor of Patrick Harris's Years of Service to the Town of Smithfield  WHEREAS, Patrick Harris has been a dedicated employee for 23 years and retired from the WHEREAS, Patrick Harris has served the Town of Smithfield as a volunteer firefighter since 1992, Fire Inspector from 1994 until 2000, Fire Marshal from 2000 until 2003, and Director of WHEREAS, these years of service have been marked with exemplary dedication to the citizens of Smithfield, and he has worked constantly for the betterment of the community WHEREAS, Patrick Harris's dedication to the Emergency Services and Fire Protection field has been evident in the commendations he has received. He was awarded the North Carolina Governor's Award for Bravery and Heroism in 1995. He was chosen as one of North Carolina's Five Outstanding Public Servants awarded by the North Carolina Jaycees in 2002 and he was awarded the North Carolina Order of the Long Leaf Pine in 2015; and WHEREAS, In addition to his service to the Town of Smithfield, Patrick Harris served as the President of the Johnston County Firemen's Association, the President of the Johnston County Fire Chief's Association and Vice Chairman of the Emergency Services Advisory WHEREAS, Patrick Harris has displayed the highest example of character, ethics, morals and WHEREAS, Patrick Harris has earned, and justly deserves, this public recognition for his NOW, THEREFORE, I, John H. Lampe H., Mayor of the Town of Smithfield along with the members of the Town Council, express our sincere appreciation to Patrick Harris for his distinguished service to the Town of Smithfield and urge our citizens to join with us as we extend our sincere appreciation for his work and wish him well in his future endeavors.  Town of Smithfield on June 30, 2015; and  Emergency Services and Fire Chief from 2003 until 2015; and through Emergency and Fire Protection Services; and  Committee for the Johnston County Board of Commissioners; and  unselfish service; and  many years of service and dedication to the Town of Smithfield.  2. Johnston County' Visitors Bureau's Annual Report  Executive Director of the Johnston County Visitor's Bureau Donna Bailey-Taylor presented the Council  with its annual report.  (Acopy of the report is on file in the Office of the Town Clerk)  3. Downtown Smithfield Development Corporation's Annual Report  Executive Director of the Downtown Smithfield Development Corporation presented the Council with  its annual report.  (Acopy of the report is on file in the Office of the Town Clerk)  PUBLIC HEARING:  1. CDBGTalent Enhancement Grant( (12-C-2463) - Final Report and Close Out  Mayor Pro-Tem Moore made a motion, seconded by Councilman Ashley, to open the public  hearing. Unanimously approved.  50    Stanley King, Project Manager of the Raleigh Area Development Authority (RADA) addressed the Council on the close out of the CDBG Talent Enhancement Grant. Mr. King explained that this Public Hearing was being held due to an error by the newspaper in June and al lack of a quorum at the July Mr. King explained that The Town of Smithfield and RADA, a nonprofit organization, partnered to submit an application to the North Carolina Department of Commerce for a Talent Enhancement Capacity Building Grant (TECBG) in the amount of $50,000.00. This grant did not require matching funds from the Town of Smithfield. The grant application required identification of a target area within the Town and the areas selected were Belmont, Sandy Run and Pine Acres. There were two primary purposes oft the grant. The Town had to attend a capacity building program at East Carolinal University and submit a grant application to the Division of Community Assistance (DCA) before the closeout of the grant. In past years most TEGBG grantees were successful in their grant submission to DCA. However, there were major changes at the State level that directly affected this grant and limited the Town and RADA's ability to apply for grant funding. A result of these changes included ail grant categories were moved from DCAand a decision of how awardees could satisfy HUD requirements for this grant could not be immediately made. It was finally determined that awardees could apply for either an infrastructure grant, an economic development grant or submit a sample grant application. Based on the information that was received from the public neighborhood meetings neither the infrastructure nor economic development categories were identified as concerns and a sample grant During DCA's period of indecision, RADA decided that it would seek grant funding to address the concerns of the neighborhood citizens, which centered primarily on housing, drainage, and utility cost and safety items. RADAapplied for and received a' Wells Fargo "Leading the Way Home" grant for East Smithfield in the amount of $50,000.00. RADAawarded $12,500 in grants tot the following 5 local non-profit organizations: Johnston-Lee-Harnet: Community Action, Serve the Need, Me Fine Foundation, Community & Senior Services of Johnston County and Johnston County Youth Services. RADA has continued working in the East Smithfield community to assist citizens with life and safety needs with the balance of the Wells Fargo funds. Working with Serve. The Need to provide need assistance to seniors with home accessibility issues and other areas of concern with the limited funds RADA also continued to explore solutions to community concerns regarding the lack of access to natural gas. We arranged and met with Piedmont Natural Gas for over a year to see how we couid get natural gas lines installed in the East Smithfield community. There are a number of issues including low homeownership within the community. One of the major concerns of citizens was housing sO RADAmet with the local USDAoffice tosee how we could assist in addressing housing renabilitation issues. Through these discussions RADA became an approved application preparer for USDAgrants and loans and have assisted several citizens in application process. Mayor Lampe askedi if there were any questions/from those in the audience. There were none.  Town Council meeting.  was submitted.  that remained.  Mayor Lampe asked ift there were any questions from Council.  Councilman Lee questioned if there was a misrepresentation by RADA with a citizen in the Belmont Community. Mr. King responded that there was a misunderstanding with the citizen. The contractor repaired the issues that were paid by grant funding, but the citizen wanted the contractor to do Councilman Ashley questioned the survey conducted by Piedmont Natural Gas. Mr. King responded that there wasn't enough support in the community to warrant PNG installing natural gas pipe lines to Mayor Pro-Tem Moore questioned if there was any support by the Utilities Commission to reclassify natural gas as infrastructure. Mr. King responded that he was unsure of the reclassification at this Councilman Harris stated that there are a lot of rental properties in the communities and that PNG  additional work at no cost. the various communities.  time.  should be speaking with the homeowners and not the tenants.  Mayor Pro- Tem Moore made a motion, seconded by Councilman Harris, to close  the Public Hearing. Unanimously approved.  51    CITIZENS' COMMENTS:  John Eklund introduced himself to the Council as the newly hired Pastor of Temple Baptist Church. Pastor Eklunc will assist the church with an addiction recovery ministry. Lucy Washington 406 Birch Street- addressed the Council on the reoccurring problem of water flooding her yard after any rain event. Public Works Director Lenny Branch responded that new curb and gutter had been installed at Ms. Washington's residence and the water was flowing as  besti it could.  CONSENT AGENDA:  Councilman. Ashley made a motion, seconded by Mayor Pro-Tem Moore, to approve the following items as  listed on the Consent Agenda: 1. Approval of Minutes:  May 19, 2015- - Correct Budget Work Session May 27, 2015 - Closed Session May 27,2015 - Budget Work Session June 2, 2015- Regular Meeting June 9, 2015- - Budget Public Hearing June 22, 2015 - Reconvened Budget Public Hearing June 22, 2015 - Closed Session June 22, 2015 - Special Session July7,2015- - Regular Meeting 2. Advisory Board/ Committee Appointments:  Julie McCullers was appointed to serve at first term on the Historic Properties Commission. Mary Nell Ferguson was appointed to serve at first term on the Historic Properties Commission. Billie Stevens was reappointed to serve at fourth term on the Appearance Commission  3. Approval to appoint the following to serve on the Firemen's Relief Board:  John M. Blanton, Jr. John C. Parrish  Elmer Owens to serve as the Chairman  4. Downtown Smithfield Development Corporation Board of Directors Appointment  Benton Sawrey was appointed to serve a first term on the Downtown Smithfieid 5. Approval of a contract renewal with Pete Connet to continue to serve as Interim Public Utilities 6. Approval of a contract renewal with One Source Document Solutions Annual Laserfische Support Agreement in the amount of $2,234.00. This was approved in the FY 2015-2016 budget. 7. Approval of a contract renewal with Grid One Solutions to perform the Town's utility meter reading 8. Approval of Resolution # 562 (12-2015) declaring vehicles and equipment as surplus property.  Development Corporation's Board of Directors  Director.  services.  TOWN OF SMITHFIELD RESOLUTION # 562 (12-2015) Authorizing the Sale of Certain Personal Property at Public Auction  WHEREAS, the Town Council of the Town of Smithfield desires to dispose of certain surplus  property oft the Town in accordance with NC GS 160A-270; and  52    WHEREAS, the Town Council oft the Town of Smithfield desires to utilize the auction services of  a public electronic auction service.  NOW, THEREFORE, BE IT RESOLVED by the Town Council that:  The following described property is hereby declared to be surplus to the needs of the Town:  Vin/Ser.# Police Department 261WS55R579255132 SG4AE310CY SG4AD3111P SG4AD311FM SG4AD31029 SG4AD311F4 84261569 837250168 V1390163912135 10604892 Fire Department 2FAFP71W51X204018  Description 2007 Chevrolet Impala HP Desk Jet Printer Model # 450CI HP Desk Jet Printer Model # 450CI HP Desk Jet Printer Model # 450CI HPI Desk Jet Printer Model # 450CI HPI Desk Jet Printer Model #450CI 1999 RCATV RCA VCR Sanyo TVI Model # DS25398 Sanyo VCR TVstand with three shelves 2001 Ford Crown Victoria  The Town Manager or his designee is authorized to receive, on behalf of the Town Council, bids via public electronic auction for the purchase of the described property. The public electronic auction will be held beginning no earlier than August 17, 2015. The Town Council further authorizes the disposal of Town surplus property by use of a public electronic auction system provided by GovDeals Inc. The property for sale can be viewed at www.govdeals.com, Citizens wanting to bid on property may do so at www.goydeals.com. The terms of the sale shall be: All items are sold as is, where is, with no express or implied warranties; All items will be sold for cash or certified check only; Payment must be received for all items sold before they may be removed from the premises; All items sold must be paid for and removed from the site of the sale within 5 The Town Clerk shall cause a notice oft the public auction for surplus property to be noticed by electronic means in accordance with G.S. 160A-270(c), available on the Town of The highest bid, if it complies with the terms of the sale, may be accepted by the Finance  business days of the sale, or they willl be subject tor resale.  Smithfield website www.smthfeld-nccom  Director or his designee and the sale consummated.  9. For Informational Purposes - Bid Award to Deacon Jones in the amount of $31,899.00 for the Water and Sewer Department's Truck. Bid Award to Capital Ford in the amount of $29,603.00 for the Electric Superintendents Truck. Purchase of a concrete saw for the Water/Sewer Department. Alli items were approved in the FY2015-2016 Budget and all items were purchased under budget.  53    10. New Hire Reports Position Firefighterl PTI Pool Staff Position PTI Pool Staff PTI Instructor PTI Instructor PTI Instructor PT Staff PT Staff PT Staff PT Staff  Department Fire P&R-Aquatics Department P&R -Aquatics P&R = Instructors P&R - Instructors P&R - Instructors P&R - General P&R- General P&R- General P&R- General  BudgetLine 10-5800-0200 10-5300-0200 10-6220-0220 Budget Line 10-6220-0220 10-6220-0230 10-6200-0230 10-6200-0230 10-6200-0210 10-6200-0210 10-6200-0210 10-6200-0210  Rate of Pay $12.84/hr ($26,707.20/yr) $14.88/hr ($32,497.92/yr) $7.50/hr Rate of Pay $8.00/hr $15.50/hr $15.00/hr $10.00/hr $9.00/hr $9.50/hr $9.00/hr $10.00/hr  Sanitation Equip Op PW-S Sanitation  11. Approval ofa lease agreement with the Disabled American Veterans for up to two years that may continue for a month to month period after two years unless terminated by the Town. The Town 12. Approval for the purchase of used 2014-2015 Backhoe for the Water and Sewer Department in 13. Special Event - Robert Yarbrough gained approval to conduct a march and special event "Youth Led, Black Lives Matter March" to be held on Town Streets and at Smith Collins Park on August  Attorney was authorized to prepare said lease for signature by the Mayor.  the amount of $81,500  29,2015 Unanimously approved. BUSINESS ITEMS:  1. Discussion concerning the Family Life Center  Town Manager Paul Sabiston discussed with the Council the current situation with the Family Life Center. Mr. Sabiston explained that the Family Life Center facility. located in Smith Collins Park is facing foreclosure on the building itself. The real estate upon which the building sits is not under foreclosure threat and is owned by the Town. The Town leases the real estate to the owners of the building for $1 per year under a long-term lease. A representative of the owners of the building, and involved with the lease of the property from the Town, contacted the Mayor several weeks ago regarding the situation and the overall status of the building and its operations. The Mayor offered to get involved on behalf of the Town to work through any impending foreclosure threats and try to gain control of the building. No action has occurred pending authorization from the owners of the building to allow the Town to discuss with the bank the status of the loan. We did meet briefly with the representative of the building after the July regular Meeting date. This issue also came up during our recent budget workshops this year and the Town Council budgeted $27,000 for that effort to obtain and/or rehabilitate the building but not for any programming within the building itself. That responsibility, hopefully, would be undertaken by a private non-profit entity. Recently, the representative for the facility has engaged Mr. Allen Wellons, Esq. to represent it in this endeavor. I have met with Mr. Wellons and he agrees that the Town would be best owner of the facility and will work with us to that end if it is possible. All agree that other third parties are not needed to obtain control of the facility and that the town is best suited to control it since it owns the underlying real estate. We are waiting for the next step from the facility owners and look forward to working with them top provide a good future use for this facility for the surrounding community. Councilman Ashley asked that the Town continue to listen to the wishes of the owners. Councilman Lee stated that he was informally meeting representatives oft the Boys and Girls Clubs to  discuss possibly utilizing the Family Life Center in the future.  54    No action taken.  2. Approval of a request for power allocation by Lampe-Maiphrus. Mayor Lampe recused himself from this item. Mayor Pro-Tem Moore presided.  Interim Public Utilities Director Pete Connet and Town Manager Paul Sabiston addressed the Council ona request by Lampe-Malphrus. Mr. Connet explained that one oft the Town's largest power users, Lampe-Maiphrus Lumber Mill, is requesting assistance in its load management program for its different systems. This load management program allows users to create their own power through generator(s) to reduce their power bills and become much more efficient. This is an opportunity that other power providers such as DEP cannot and do not offer to their customers. Lampe-Malphrus is requesting to put 1 generator at the Sawmill & 2 generators at the Planner Mill. The Town must allow them some of our available allocation. Currently, the Town has 1549 kW of allocation from lectiCiuesNCEMPA. Lampe-Malphrus is requesting approximately 900-1000kw for the Planner Mill on Peedin Rd. They will not need any allocation at the 10" St. Sawmill because it will be PURPA Mayor Pro-Tem Moore questioned the affect this would have on other customers who would request a power allocation. Mr. Connet responded that there would still be 549kW left and if additional kWs were Councilman Ashley questioned the negative outcome this arrangement would have on the Town and on the business owner. Mr. Connet responded that this was beneficial for both the Town and the  qualified and exempt.  needed, the Town could request from ElectiCites/NCEMPA for additional power.  customer.  Councilman Scott made a motion, seconded by Councilman Harris, to approve. an allocation toL Lampe-Malphrus of up to 1000kW conditioned on the 10"h Street Sawmill being/remaining  PURPAcertified and exempt from the allocation. Unanimously: approved.  3. Discussion Concerning Smithfield Recreation and Aquatics Center (SRAC) non-  residential rates  Town Manager Paul Sabiston discussed with the Council the SRAC non-residential rates. Mr. Sabiston stated that in the FY 2015-2016 budget, the Council voted for a 10% increase for all non-resident programs and facility rentals including the non-resident fees for SRAC members. To date, these changes have been made, including the notice of the increase to non-resident members, as required under the individual contracts, of the increase scheduled to take place for the August billing period. The notice is required under the membership contract and certain accounts that use automatic deposit and related systems will have to be changed to correspond to the rate increase. With past rate increases, existing members were not charged the increase and continued to pay the rate agreed upon at the time of their enrollment. Therefore, the issue is whether the intent was to increase these type memberships for non-residents after the one-year period expires or only upon cancellation of a contraclmembershp. Any new non-resident memberships after July 1*o of this year will be charged the increased rate. We have many non-residents that have been members for several years. Unless directed otherwise by Council, the 10% rate increase will take effect in August for non-resident members. This will impact 321 non-resident members with a rate increase of between $4.70 and $12.20 per month (based on when the non-resident member initially joined the SRAC). There is Councilman Wood stated that the increased rate should not affect existing non-resident members. Councilman Harris stated that 10% was a minimal increase and that the Council is to represent the Mayor Pro-Tem Moore responded that the Council does represent the citizens of the Town, but that the SRAC was aj joint project between the Town and the Johnston County Board of Education.  concern about losing some non-resident members as a result of this increase.  citizens of Smithfield.  55    Councilman. Ashley questioned how many times the rates have been increased. Parks and Recreation Director Gary Johnson responded that rates have been increased one time since the SRAC was  opened in 2010.  Councilman Harris reguestedascholarshp report be sent to the Council.  No action taken, thus the 10% rate increase will take effect in August for non-resident members.  4. Approval to Award the redesign of the Town's website to EZTask  Human Resources Directorl PIO Tim Kerigan and Town Manager Paul Sabiston addressed the Council on a request to award the redesign of the Town's website to EZTask. Mr. Kerigan explained that there has been considerable discussion about a redesign of the Town of Smithfield's website. Specifically, the Town's goal is to provide ease of access to Town information, online forms and applications, processes and procedures, economic development opportunities, city council information including agendas and minutes of meetings, a calendar of events, photo hosting, online bill-pay, and a variety of other activities to current and prospective citizens and businesses. This content should be accessible from all mediums (desktopllaptop computers, cell phones, tablets, etc.). The new design will allow for individuals/staff to have certain permissions to update messages to the public with ease Staff has researched the redesign possibilities -1 focusing on companies that specialize in municipality  (i.e., sanitation: schedules, power outages, etc.). and county websites. The estimates are as follows:  Company Digital Eel ezTask Vision Internet  Set-up $7,800 $7,695 $19,000  Annual Hosting $2,263 $2,000 $2,000  Councilman Williams stated that he was in favor oft this project.  Councilman Harris stated that getting a website built was not the difficult part. He questioned if the Town had staff that could update the website on a regular basis. Mr. Kerigan responded that currently, one member of staff can make changes to the website. The proposed web design would allow Councilman Scott questioned if Mr. Kerigan was comfortable with the recommendation. Mr. Kerigan  additional staff tol have access enabling them to make changes.  responded ini the affirmative.  Councilman Harris made a motion, seconded by Councilman Scott, to award the redesign of the Town's website to ezTask and to pay for such redesign from the Economic Development  Initiative funds (10-4110-57100).  5. Consideration for agreement with Spyglass to Review the Town's Telecommunication Finance Director Greg Siler addressed the Council on approval to enter into an agreement with Spyglass to review the Town's Telecommunication Services. Mr. Siler explained that quotes were solicited from two telecommunications companies in 2014 to review Smithfield's telecommunications service accounts (local, long distance, data, and wireless) to seek cost recovery, service elimination and cost reduction recommendations. As a result, Town Council approved a telecommunications review agreement with CrossPoint Telecom & Consulting, LLC, during the May 6, 2014, Town Council meeting. Before work could begin, the owner passed away. By default, approval is now sought to award the agreement to SpyGlass Group, LLC. All recommendations for improvements are subject to the Town's approval. Any recommendations acted upon by the Town within twelve (12) months of submission by the company making the recommendation is due to be paid a fee for its' finding and  Services  recommendation.  56    CrossPoint Telecom & Consulting and SpyGlass Group submitted proposals to review the Town's  telecommunication services. Their costs are outlined below.  CrossPoint 50% of savings 50% of savings 50% for 12 months $250  SpyGlass 50% of savings 100% for 12 months 100% for 12 months 0  Cost Recovery  Service Elimination Cost Reduction Flat Fee  CrossPoint offered the better proposal of $250 for the analysis and 50 percent of all savings to the Town (including any refunds or credits obtained as a result of the review), however, since that company is now out-of-business, SpyGlass is recommended to award the telecommunications Councilman Scott questioned if staff could review the same information that Spyglass would review. Mr. Siler responded that staff has completed an assessment of all telecommunication services that it Town Attorney Bob Spence stated that he would like additional clauses added to the agreement.  agreement. could,  Councilman Williams made a motion, seconded by Councilman Scott, to approve the request as submitted with the additional agreement clauses requested by the Town Attorney.  Unanimously approved.  6. Bid Award and Contract Approval to complete the I&lremediation work to Herring- Interim Public Utilities Director Pete Connet addressed the Council on a bid award on contract approval to complete the 1& I remediation work to Herring-Rliverbank, Inc. in the amount of $833,037.50 Mr. Connet explained that on Tuesday, July 21, 2015, the Town opened bids, after legal advertisement of the project, for Infiltration and Inflow remediation work on the sewer systems in specific areas of East Smithfield and South Smithfield. There were six companies who submitted bids  Riverbank, Inc. in the amount of $833,037.50  to do the work. They are as follows:  Herring - Rivenbark Inc. AC Schultes of Carolinas Layne Inliner Step Construction AMI Liner East IPR Southeast  $833,037.50 $845,133.50 $910,885.00 base bid $912,665.00 $1,232,312.50 $1,561,475.00  57    Mr. Connet further explained that the budget for this project was $900,000 in the Water and Sewer capital outlay line of the FY 2015-2016 budget approved by the Town Council. The Wooten Company has been working with Town Staff to create the plans and specs for the work. After careful review of the bids received, it was recommend that the contract be awarded to Herring-Rivenbark, Inc. of Kinston lit the amount of $833,037.50. The total base bid for the projecti is on a unit pricel basis, based on estimated quantities of 10,000 linear feet of pipe to rehab, 36 manholes, and 60 sewer service replacements. The specifications called for TV-ing all 39,000 to 40,000 LF of line shown on the map. From the results of that investigation, the contractor will then repair the worst areas first, with the  monies we have on hand for the project.  (Councilman Scott was absent during the vote)  Counçilman Ashley made a motion, seconded by Mayor Pro-Tem Moore, to award the contract to complete the 1&1 remediation work to Herring-Rivenbark, Inc., in the amount of $833,037.50, and authorize the appropriate authorized Town Officials to sign the necessary  documents to carry outi the project. Unanimously approved.  7. Consideration and Approval of Engineering Services Agreement with Booth and Associates in the amount of $85,000 to begin engineering of the installation of a Interim Public Utilities Director Pete Connet addressed the Council on consideration to approve a proposal from Booth and Associates for engineering services for the installation of a second 30.0 MVA -230KVA transformer at the Brogden Road substation. This project is included in the FY 2015-2016 recommended budget and will allow for future load growth. Mr. Connet explained that if the Town were to lose the current transformer due to a storm or other reasons then the Town would not be able top provide power to the U.S. 301 South area. The second transformer will allow the Town to take the current transformer off-line for routine maintenance, which could last for several days. The Booth proposal is for engineering fees amounting to $85,000 and is included in the total estimated project cost. Mr. Connet further explained that the reason for asking for approval at this time is sO that work ont this project can begin as soon as possible, since it will take close to a year for thet transformer to be Councilman, Ashley questioned if the engineering were approved now, could the project be delayed for one to two years and the engineering findings still be usable for the project. Mr. Connet responded that he would have to discuss that with the engineers, but he felt that they could. Mr. Connet further  second transformer at the Brogden Road Substation.  ordered, built, and installed.  responded that materials to build thei transformer are at an all-time low.  Councilman Wood made a motion, seconded by Councilman Harris, to approve the request pending the confirmation that the research conducted by the engineers would still be usable in  2to 3y years. Unanimously approved.  8. Discussion regarding the future of the Old Water Treatment Plant  Town Manager explained that this item was requested to be placed on the agenda by Councilman Harris. The facility is presently not in use and in need of repair. The final disposition of the facility has been discussed several times. The discussions have considered everything from demolition and conversion to aj park to placing it on the market for sale to be redeveloped as a business. The facility is in need of substantial repairs and could be considered an eyesore to the surrounding property owners and the users of the Greenway which is adjacent to it. Estimated demolition cost has ranged from $70,000 to $160,000 and would need tol be researched again ift that is the desire of Council. Any surplus or selling of this property would require a fair market valuation and a noticeladvertisement for the property. The property is currently zoned R-10 and was used for publici institutional uses (water Councilman Harris informed the members of the Council that he had conducted some research on the  plant) whichi is allowed in such a district.  Water Plant and it was his opinion that it should be demolished.  58    Councitman Harris made a motion, seconded by Councilman Ashley, to ask staff to receive quotes on demolishing the Old Water Plant and grassing over the area and report back to the Councilman Scott stated that he would like to see the structure be rehabilitated because it is a unique Mayor Pro-Tem Moore asked DSDC Executive Director Sarah Edwards to discuss the possibilities of 9. Approval of the 2015 Interlocal Agreement for Fire Service with Johnston County Interim Fire Chief John Blanton addressed the Council on a request to approve the 2015 Interlocal agreement with Johnston County for Fire Services. Chief Blanton explained that this is a standard Mayor Pro-Tem Moore questioned some of the aspects and language of the agreement and asked that the Interim Fire Chief, the Town Manager and the Town. Attorney discuss the language with Johnston County and bring it back tot the Council for consideration and approval at the September  Council. Unanimously approved.  structure, but in conversations that he has had it may be beneficial to demolish it. the Old Water Plant. Ms. Edwards explained the potential for the building.  agreement between the Town and. Johnston County.  Council meeting. Councilmembers Comments:  Councilman Lee expressed his appreciation to everyone that participated and attended the Annual Mr. Lee also stated that all summer long he is appalled at the condition of East Smithfield. Councilman Harris informed the members oft the Council that he recently participated in the Smithfield Police Department's "Ride Along" program. He stated that he was very proud of the professionalism of Mr. Harris also questioned Johnston County's tax valuation on property in Smithfield. He stated that Councilman. Ashley congratulated Councilman Lee and the East Smithfield Improvement Organization Councilman Scott informed the members of the Council about complaints he received concerning  Fun in the Park Day.  the department.  the Town should discuss this with the County. fort the success of the Fun Day in the Park. several properties in the Town.  Town Manager's Report:  Department Reports Financial Report  Ahighlight of each department's monthly activities was given to the Council.  General Fund revenues for the month ending June 30, 2015 were $ 812,174 and YTD revenues were $ 12,692,026. The general fund expenditures for the month ending June 30,  2015 were $ 1,633,740 and YTD expenditures were $11,542,937.  Manager's Updates  Mr. Sabiston gave the Council al brief update on the following issues:  Preliminary estimated Fund Balance for end of FY: 2014-2015 is an additional 1,400,000. This Booker Dairy Road improvements and the proposed cost for the' Town to relocate utilities.  amounti is only a preliminary estimate PEG Chanel update.  59    Councilman Williams requested a progress report on the hiring process of a Fire Chief and Utilities Director.  Closed Session: Pursuant to NCGS 143-318.11 (a) (6)  Councilman Williams made a motion, seconded by Councilman Harris to go into closed session pursuant to NCGS 143-318.11 (a) (6) to discuss the Town Manager's annual evaluation. Unanimously approved at 9:35  Reconvene in Open Session: Unanimously approved at 10:10 pm.  Councilman Harris made a motion, seconded by Councilman Ashley to reconvene in open session.  Termination of Town Manager Paul Sabiston  Councilman Harris made a motion, seconded by Councilman Lee, to terminate Town Manager Paul Sabiston Mayor Pro-Tem Moore, Councilman Ashley and Councilman Wood all stated that they were not in favor of this motion. Councilman Harris responded that he felt that it was time for the Town tor move in a different direction. Councilman Harris, Councilman Lee, Councilman Scott and Counciiman Williams voted in favor of the motion. Mayor Pro-Tem Moore, Councilman Ashley and Councilman Wood voted against the motion. Motion carried 4  and to pay him the amount specified in his contract for termination without cause.  to3. Adjourn  There being no further business, Councilman Harris made a motion, seconded by Councilman Scott to  adjourn. Unanimously approved.  The meeting adjourned at approximately 10:19 pm.  John H. Lampe II, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  60    The Smithfield Town Council held a Special Meeting on Monday, August 10, 2015, at 6:00 pm. in the Council  Chambers of the Smithfield Town Hall. Mayor John H. Lampe II presided.  Councilmen Present: Perry Harris, District2 Travis Scott, District3 Roger A. Wood, District 4 Emery D. Ashley, At-Large Charles A. Williams, At-Large  Councilmen Absent  Administrative Staff Present John Blanton, Interim Fire Chief Lenny Branch, Public' Works Director Pete Connet, Interim Public Utilities Director Paul Embler, Planning Director Gary. Johnson, Interim Parks & Rec Director Tim Kerigan, Human Resources/PIO Michael L. Scott, Police Chief Shannan' Williams, Town Clerk  Marlon Lee, District1 (Left at 6:30 pm) M. Andy Moore, Mayor Pro-Tem Greg Siler, Interim Town Manager  Approval of Agenda  Councilman Ashley made a motion, seconded by Councilman Wood, to approve the agenda with the  following amendments:  Remove Item #3 - Discussion and approval ofa Council Subcommittee toi interview.consultants  for the purposes of hiring a Town Manager Add a Citizen's Comment period.  Unanimously approved  Items:  1. Appoint Finance Director Greg Siler to serve as the Interim' Town Manager  Mayor Lampe introduced Finance Director Greg Siler and stated that he would serve as Interim Town  Manager until Mr. Freeman could begin on August 18"h.  Councilman Williams made a motion, seconded by Councilman Lee to appoint Finance Director Greg Siler to serve as the Interim Town Manager until August 18"h. Councilman Williams, Councilman Lee, Councilman Ashley, Councilman Harris and Councilman Scott voted in favor of the motion. Councilman Wood voted against the motion. Motion passed 5to1.  2. Consideration to appoint Jim Freeman to serve as Interim Town Manager beginning Tuesday,  August18".  Mayor Lampe introduced Jim Freeman. Mr. Freeman gave al brief description of his resume. Mayor Lampe explained that he had spoken with several members of Council. It was his thought that Mr. Freeman would come into the Town and just! keep the Town afloat until a Manager was hired. Itv was the consensus of the Council to discuss and consider this further in Closed Session.  Councilman Scott made a motion, seconded by Councilman Ashley, to go into Closed Session Town Attorney Bob Spence advised the Council that in order to hire Mr. Freeman at formal contract would  pursuant to NCGS 143-318.11 (a) (6) after the public comment period.  need to be drafted.  61    Public Comment  Town Attorney Bob Spence informed the public that the Council could not make any comment concerning Mr. Sabiston's contract. Mr. Spence further informed the public that Mr. Sabiston was terminated without cause and thus neither party can discuss the causes of termination. The contract in place allows the parties to sever ties Mike Reese of710 Sunset Drive addressed the Council in support of former Town Manager Paul Sabiston. Mr. Reese stated that Paul Sabiston was the best Town Manager since Pete Connet. He stated that Mr. Sabiston and his family became part of the fabric of the community. Mr. Reese outlined Mr. Sabiston's accomplishments which included: end of the pay raise scandal, refinanced loans, fund balance from almost nothing to 40%. Mr. Reece asked three questions 1) Explain the new direction of the Town and why it is necessary to spend over $100,000 to get the citizens there, 2) Reconsider your decision at the September Town Council meeting and 3)! In the future, put the interests of the Town ahead of your personal agendas and feelings sO that we can move this Mayor Lampe responded thati the Town will not reconsider the decision that has been made. He explained that the Council has been discussing the Manager's performance over a period of time and the decision was not Dennis Williams of 908: 2"d Ave stated that he was not speaking against Mr. Sabiston. It was his opinion thati in a Jimmy Baggett of713 Chestnut Drive addressed the Council in support of former Town Manager Paul Sabiston. Mr, Baggett read a passage from the Bible. Mr. Baggett stated that if someone makes a decision that effects a Tim Johnson of 1206 S. Walnut Drive addressed the Council in support of the former Town Manager Paul  without any adverse effect or negative discussion.  town forward.  made without careful thought and consideration.  time like this that everyone should come together for the Town and noth be divided. man's livelihood then they should be willing to tell why the decision was made.  Sabiston. Mr. Johnson read the following letter:  Mayor and Council,  I'd like to share with you some of the contents of a letter I wrote and sent to the editor of the Smithfield Herald on Sunday, July 26"h. It obviously hasn't been published to date and I have not received a response from them; sO since it may not be printed, l'd like to share excerpts of it with you and the  citizens here tonight.  Proud to Call Smithfield Home Letter to the Editor of the Smithfield Herald  One year ago Iretired from the Town of Smithfield after 30 years of service and began a career with the NC Division of Parks and Recreation. Inow travel across the state assisting communities in their efforts to obtain grants and improve their parks and recreation services, which in turns improves the quality of life for their citizens and helps makes their communities more inviting to Unfortunately, because of my new responsibilities, I am unable to be as connected to Smithfield and the many great things going on here as I once was. However, on Friday, July 24",/was fortunate enough to represent my division at the ribbon cutting ceremony celebrating the art work of two very talented local Girl Scouts. Sarah Gaskins and Clar McGeough painted a beautiful mural on the underside of the Neuse River Bridge along the Buffalo Creek Greenway, depicting many notable landmarks along the Mountain to Sea Trail. Deservedly so, the mural has received lleft the ceremony and went out to the Community Park, where for the ninth time in a dozen years, Smithfield was chosen to host a Tar Heel League State Tournament, which brings thousands of folks to our community making a significant impact on our local economy. And on  businesses, new residents and visitors.  state-wide attention and accolades.  62    Saturday, newly renovated Smith-Collins Park was a happening place as many families and Ina addition to these events which help define a community and are the norm rather than the exception in Smithfield, the Town has made great strides in its everyday operations and financial well-being. Under the direction of Town Manager Paul Sabiston, Smithfield has gotten through some difficult litigation situations; has increased the fund balance from less than 5% to over 40%; completed the Smithfield Crossings Project; completed the electric asset sale with Duke Power which will lover electric rates in our community; obtained a PARTF grant for the Miracle League and Inclusion Playground Project which will help meet the recreational needs of special needs children in our community; and a mentoring program involving Town department heads at SSS Undoubtedly, Mr. Sabiston has surrounded himself with a great team of department heads and staff members who have one goal in mind: to make Smithfield the very best it can be and it is amazing what has been accomplished in three short years and it is exciting to think about what Likewise, the Town Council has been instrumental in helping navigate beyond some troubled waters and they along with Mr. Sabiston can now focus on more of the positives surrounding Ireceived the ultimate compliment regarding Smithfield several weeks ago as was visiting a small town in southeastern North Carolina. As I was getting to know this particular Town Manager, I told him where / was from and he immediately began to sing the praises of Mr. Sabiston's leadership and Smithfield in general saying "what tremendous possibilities and As Iwas leaving the ribbon cutting ceremony, 1 heard a prominent and well respected business woman say, Smithfield is such a great place.. we. need to get the word out.' So there you have it. This sequence of events spurred me to share with anyone that will listen why la am proud to call  children took parti in another successful" "community fun day".  High School has been developed.  the future holds.  Smithfield, rather than the negatives.  resources Smithfield hasi in its palm, lwish we had half of what youl have."  Smithfield HOME andlhope you are too!  Ironically, Iwould not have written this letter 3 years ago in the midst of all the negativity surrounding Smithfield. Instead of being proud to be from Smithfield, I and l'm sure many others were no doubt ashamed of the goings on in our town. Likewise, I would not write the same letter today, as once again Smithfield is in the news for all the wrong reasons. Instead of being on the front page of one of last week's editions of the N & O with the headline highlighting small towns and communities like Kinston or Laurinburg rebranding themselves and reinvesting in their communities, you could find Smithfield making the news for terminating its Manager for no other reason but to "go in a different direction" or that "we Well If for one and I think a majority of folks here tonight respectfully and strongly disagree with you on that. We had a good manager who graciously came in to a town in what my dad often called a "hog mess" and he and you straightened it out. Specifically speaking of the fund balance, which was below 1% and is now above 40%. Ift the Council fixed it all by themselves and did not need a manager to get it done as has been eluded to in the media, then how and why did it get into the shape it was in before Mr. In closing, on a personal level, I was born and raised here in Smithfield and was fortunate enough to spend 30 years of my life serving the citizens through our Parks and Recreation Department. No matter what may come, I will always cherish the memories made. While in my position, I considered myself blessed to have been a part of the lives of many children and families we served, some ofy yours included. During this time, Iworked for 7 different managers and a handful ofi interims and I can tell you without a doubt that Paul Sabiston and Pete Connet were the two finest, most honest, capable and well respected  think we can do better".  Sabiston got here?  managers lworked for during my tenure.  63    With that, Ipose these questions to each of you as individual Council Members:  1) Are you sure you did the right thing for Smithfield and you acted justly and fairly in the termination of 2) Are you 100% certain that seeking to "go in a different direction" is worth the citizens of Smithfield footing the bill for well over $100,000 to pay Mr. Sabiston his well-deserved severance; pay for an interim manager; and pay for a consulting service to assist in the search for his replacement if one is 3) If you cannot answer yes to these questions with 100% certainty, we ask you individually to reconsider your decision in the next month leading up to the September 1st Council Meeting and Mayor Lampe responded that he thought the estimated expense of $100,000 was incorrect and that typically the tenure of a Town Manager is 3to 5 years. Mayor Lampe also explained that this would not be brought back before the Council at the September meeting because the Council has rendered its  Mr. Sabiston? used?  letting us know your decision by that time as we do plani to return.  decision concerning Mr. Sabiston.  Closed Session  Councilman Harris made a motion, seconded by Councilman Williams, to enter into Closed Session  NCGS 143-318.11 (a) (6). Unanimously approved.  Reconvene in Open Session  Councilman Ashley made a motion, seconded by Councilman Scott, to reconvene in open session.  Unanimously approved.  Approval of appointing Jim Freeman to serve as Interim Manager  Councilman Ashley made a motion, seconded by Councilman Harris, to proceed with retaining Mr. Jim Freeman to serve as Interim Town Manager pending details and terms of the contract are negotiated by Mayor Lampe and" Town Attorney Bob Spence. Unanimously approved.  Adjourn  There being no further business, Councilman Harris made a motion, seconded by Councilman Scott, to adjourn.  Unanimously approved.  The meeting adjourned at approximately 8:08 pm.  John H. Lampe I, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  64    TOWN OF SMITHFIELD Town Council Action Form  Applicant: Rachel Ayers of the Martin Luther King Celebration Committee is petitioning the Town Council for approval of a march to honor and remember the  late Dr. Martin Luther King.  Date of Meeting: September 1. 2015 Staff Work By: Paul Embler Presentation Description:  Date Prepared: August 26, 2015 Presentation By: Paul Embler  The petitioner is requesting the approval of an annual march to honor and remember the late Dr. Martin Luther King. The parade is proposed to begin at 7:00 pm on January 8, 2016. Staging for the parade is proposed to begin at approximately 6:00 pm with the parade lasting approximately one hour and completely finished by 9:00 pm. There will be a number of units in the parade including floats, vehicles and bands. The proposed route will be the same as the Town Christmas parade. Staging will be on South Sixth Street with the parade route exiting from Sixth Street onto Market Street and proceeding west on Market There is anticipated need for security and traffic control by the Police Department. The route of the march will require street closure as well as traffic control by the Police Department. Traffic will be rerouted in the same manner as itis is for the Christmas Parade. Barricades and cones will be provided by the The route and time of the proposed parade will also require approval from Food will not be sold. No fireworks will be allowed. Pets will not be allowed. IfCouncil approves the event as an annual event the petitioner will work with town planning staff in future years to coordinate the event with the Police  Street exiting onto South Second Street.  Public Works Department.  NCDOT.  Department and Public Works. Action Requested:  65    The Council is asked to consider the request for the march and take action upon  the request.  66    Town of Smithfield's Planning Department  P.O. Box 761 or 350 East Market Street Smithfield, NC 27577 Effective: January 2008  NORTH CAROLINA  Temporary Use Permit Application  Completed applications should be submitted to the Town of Smithfield's Planning Department at least four weeks prior to the event. All applicants should read the following pages before completing all sections required. Incomplete applications may increase the permit processing time, If a person other than the property owner signs this application, a notarized written authorization  from the property ownermust be attached.  Asite plan/diagram of event property MUST BE ATTACHED (see attachments)  TYPE OF EVENT Sale of fireworks  PERMIT FEE $50.  Expansion or replacement ofe existing facilities Sale of agricultural products grown off-site Special event, over 100 people in attendance Athletic event on streets, greenways Other (please describe). PAZALE MLK farade  Construction Trailer Real estate sales office or model home Sale ofnon-agriculural products, except fireworks Not-for-profit event, over 100 people in attendance Town recognized event, Live Band/Concert  bAhut MHE2plbK LoconlFygnt dpHhlut E-mail address_ allpldegmaLen  Name of Event  Applicant name. Kakil Address 804 6 makt Day phone. 919- 604- 8983 Event set-up/start time/date 600 Sound amplification hours  Zip 27577  al  Mobile phone. 919- -- 604 8983 Event clean-uplend date/time Will food or goods be sold?  Security provided by Smithfield Police or private security (describe duties):. yes(haffc cool)  Private agency name & phone, if applicable: N/A  Will any Town property be used (ie., streets, parks, greenways)? yes Do you wish to: Restrict animals at this event? (circle (Yes No)  Prohibit Fireworks? (circle fes) No)  lhereby certify that the information contained in this application is true tot the best of my knowledge and Ifurther certify that this event will be conducted per all applicable local laws. Icertify that I have received the attached information concerning the regulations for  Temporary Uses. Icertifyt thatihave notified all adjoining property owners of the planned temporary use.  Rarkl diyle Applicant's name (pant) Method of payment: Cash Reviewing Planner: (Note: See attached letter)  6-1715 Date  Tahpe  PLEASE RETURN THIS PERMIT TO INSPECTIONS AND PERMIT DEPARTMENT WITH $50.00 FEE.  Check  Credit card  Amounts  HTE Date:  67    July 17,2015 Planning Board 350 East Market Street Smithfield, NC 27577  Attention: Mr. Paul Embler, Planning Director  Dear Mr. Embler and Board:  The Martin Luther King Celebration Committee for the MLK Johnston County would like for the City Council to consider setting aside the date of January 8, 20161 for  the MLK parade.  The parade route would be the same route as the Christmas parade and we are asking fori the time tol be 7:00 PM. Any other details would be worked out with the  Planning Director and the City Council.  For further questions, please contact Rachel Ayers, Helping and Healing Hearts,  Inc. at 919-604-8983.  Sincerely, Rakll Rachel Ayers  Helping and Healing Hearts, Inc.  68    69    70    TOWN OF SMITHFIELD Town Council Action Form  Applicant: Smithfield Cinemas is petitioning the Town Council for approval of  an annual event for customer appreciation.  Date of Meeting: September, 2015 Date Prepared: August 25, 2015  Staff Work By: Paul Embler Presentation Description:  Presentation By: Paul Embler  The petitioner is requesting the approval of an annual event for customer appreciation. The event will be held between the hours of 12 noon and 4 pm. during the first part of September each year, this year's event will be held on September 12, 2015. Set-up for the event will begin at 10 am with the event running between the hours of noon and 4 pm, event clean-up will be completed by 6 pm. No food will be sold. There will not be a PA system in use during the course of the event. The event will be held in the parking lot of the Cinemas. There is no anticipated need for security or traffic control by the Police Various activities are planned for the day which will require the erection of a tent. The tent will be properly permitted through the Smithfield Fire Department. Food will not be sold but rather will be given away. No fireworks will be allowed. Pets Staff recommends that, in the event of inclement weather, the event be allowed tor move to an alternate date when coordinated with Town staff without having to re-approach the Town Council. At the present time there is no rain date  Department.  will be allowed but they must be kept on leashes.  established. Action Requested:  The Council is asked to consider the request and take action upon the request..  71    72    Town of Smithfield's Planning Department  P.O. Box 761 or 350 East Market Street Smithfield, NC 27577 Effective: January 2008  SMTHED NORTH CAROLINA  Temporary Use Permit Application  Completed applications should be submitted tot the Town of Smithfield's Planning Department at least four weeks prior to the event. All applicants should read the following pages before completing all sections required. Incomplete applications may increase the permit processing time. Ifa person other than the property owner signs this application, a notarized written authorization  from the property owner must be attached.  As site plan/diagram of event property MUST BE ATTACHED (see attachments)  TYPE OF EVENT Sale of fireworks  PERMIT FEE $50.  Expansion or replacement of existing facilities Sale of agricultural products grown off-site Special event, over 100 people in attendance Athletic event on streets, greenways Other (please describe). Customer Appreciation! Day Customer Appreciation Day  Construction Trailer Real estate sales office or model home Sale of non-agricultural products, except fireworks Not-for-profit event, over 100 people in attendance Town recognized event Live Band/Concert  175 S Equity Dr., Smithfield, NC Location of Event (exact street address) E-mail address rayesminieccnemasnet  Name of Event Applicant name,  Smithfield Cinemas  Address 175S Equity Dr., Smithfield, NC  27577 Zip.  Day phone. 919.934.2198 Sound amplification hours N/A  Mobile phone  Event set-up/start time/date 9/12/2015 12:00 Noon  Event clean-up/end date/time 9/12/2015 4:00 PM  Will food or goods be sold? No  Security provided by Smithfield Police or private security (describe duties): N/A Will any Town property be used (i.e., streets, parks, greenways)? No Do you wish to: Restrict animals at this event? (circle Yes No)  Private agency name & phone, ifapplicable:  Prohibit Fireworks? (circle Yes No)  Ihereby certify that the information contained in this application is true to the best of my knowledge and If further certify that this event will be conducted per all applicable local laws. certify that I have received the attached information concerning the regulations for  Temporary Uses. Icertify that Ihave notified all adjoiningp property owners oft the planned temporary use.  John S. Shallcross Jr. Applicant's name (print). Method of payment: Cash Reviewing Planner: (Note: See attached letter)  8-24-2015 Date  97229  PLEASE RETURN THIS PERMIT TO INSPECTIONS AND PERMIT DEPARTMENT WITH $50.00 FEE.  Check X  Credit card  Amount $  HTE. Date:  73    74    TOWN OF SMITHFIELD Town Council Action Form  Applicant: Susan Ford (manager) of the Cracker Barrel_is petitioning the Town Council for approval of a containerized storage unit in order to facilitate storage of seasonal sale items for the Christmas Shopping season.  Date of Meeting: September, 2015 Date Prepared: August 25, 2015  Staff Work By: Paul Embler Presentation Description:  Presentation By: Paul Embler  The petitioner is requesting permission to place a containerized storage unit in the parking lot of the restaurant to facilitate storage of Christmas sale items. Presently the restaurant management is leasing off site storage and transferring items to the store in order to restock. The UDO allows outdoor storage by three different means; one is for permanent outdoor storage which requires a condition use permit. A second method is to build a permanent structure to house the storage and that would require site plan approval and architectural plans. The third means of approval is to permit the storage as a temporary use. The Cracker Barrel has chosen to permit the storage unit as a temporary use. The unit will be placed in the parking lot taking up approximately 6 to 8 parking spaces. The temporary loss of parking spaces should not be a problem since the code requires 105 spaces and there are presently 145 spaces in the parking lot. The storage unit will be placed adjacent to the trash corral in early to mid- September and removed by the end of January. Upon approval by Council, planning staff will coordinate the placement of the storage unit in future years as  opposed to petitioning the Council each year.  Action Requested:  The Council is asked to consider the request and take action upon the request...  75    Town of Smithfield's Planning Department  P.O. Box 761 or 350 East Market Street Smithfield, NC 27577 Effective: 2008 January  14  NORTH CAROLINA  Temporary Use Permit Application  Completed applications should be submitted to the Town of Smithfield's Planning Department at least four weeks prior to the event. All applicants should read the following pages before completing all sections required. Incomplete applications may increase the permit processing time. Ifa person other than the property owner signs this application, a notarized written authorization  from the property owner must be attached.  As site plan/diagram of event property MUST BE ATTACHED (see attachments)  TYPE OF EVENT Sale of fireworks  PERMIT FEE $50.  Expansion or replacement of existing facilities Sale of agricultural products grown off-site Special event, over 100 people in attendance Athletic event on streets, greenways Other (please describe). Storage TrAiler  Construction Trailer Real estate sales office or model home Sale of non-agricultural products, except fireworks Not-for-profit event, over 100 people in attendance Town recognized event Live Band/Concert  bensonal Name of Event  Bacge  Location of Event (exact street address)  foa, ouil Meuneuer  Applicant name Caaefaeiocs/.w E-mail address_ winateae.rce  Address 1109 Outlet Cender Orive Day phone. 919-489-2140 Sound amplification hours nIA  Zip. 27577  Mobile phone. 94-538-5783 (SusA Ford)  Event set-up/start timeldate, Aurst September 1oth Event clean-up/end date/time December 30h  Will food or goods be sold? n/A  Security provided by Smithfield Police or private security (describe duties): NA Will any Town property be used (i.e., streets, parks, greenways)? nA Do you wish to: Restrict animals at this event? (circle Yes No)  Private agency name & phone, ifa applicable: WA  A  IA  Prohibit Fireworks? (circle Yes No)  Ihereby certify that thei information contained in this applicatjon is true to the best of my knowledge and further certify that this event will be conducted per all applicable local laws. I certify that I have received the attached information concerning the regulations for  Temporary Uses. Icertify thatl have notified all adjdiningpfoperty owners ofthep planhed temporary use.  SUSAn 3. ford Applicant's name (print) Method of payment: Cash Reviewing Planner: (Note: See attached letter)  8-10-15 Date  PLEASE RETURN THIS PERMIT INSPECTIONS  337  TO Check  AND PERMIT DEPARTMENT WITH $50.00 FEE.  Credit card  Amount$  HTE Date:  76    Town of Smithfield Town Council Action Form  Item: Promotion  Date of Meeting: August 04, 2015 Staff Work By: Chief Michael L. Scott  Date Prepared: July 20, 2015  Presentation: Presentation:  Consent Agenda  This is a request to promote one police officer from the rank of Police Officer One (PO I)to Police Officer II (PO II), moving from pay grade 16 to pay grade 17. Under the Town's Employee Handbook, all promotions to a higher pay grade will be accompanied by an increase to the next pay grade minimum salary or a 5% increase, whichever is This officer has followed the attached career ladder policy previously approved by Council found in the support documentation and has earned this promotion. The police chief recommends this promotion and a five percent salary increase, moving him to the next pay grade in the current Town salary schedule (also attached). This salary increase will not require a budget amendment to the current salary line item for the police  greater.  department, 10-5100-0200. Action Requested:  It is requested this Officer be allowed this promotion.  77    78    Chapter 500 Personnel Policy 504  POLICE A  Chapter 500  Personnel Policy 504: Promotions & Career Development Effective Date: January 1, 2014 Revised Date: August 1, 2014  Approved by: Chief Michael L. Scott  Pekfokss  POLICY STATEMENT  Itshall be the policy of the Department to select the most qualified candidates to fulfill the duties and responsibilities of each position within the agency. All aspects of this policy are in keeping with the  Department's goals as an equalopportunity employer.  IL.COMMENTARY promotion process.  The purpose of this directive is to establish guidelines for the administration of the Department's Acareer ladder program will provide for the advancement of police officers who demonstrate increasing levels of knowledge, skills, and abilities. Advancement and promotional processes will be administered fairly and impartially, using testing and evaluation mechanisms that evaluate past performance as weil as  future potential through the use ofj job-related criteria.  II. PROCEDURES  A. Administration  1. The Smithfield Police Department is responsible for the administration of the promotion process. When deemed necessary, assistance may be utilized from other 2. The Chief of Police has the authority and responsibility for administering the Department's promotion process. All promotional materials willl be maintained and  entities within or outside of Town government.  secured in the Chiefs office.  3. Responsibilities of the Chief of Police include:  a) Maintaining authority over all phases of the process b) Determining the skills, knowiedge, and abilities required for each position c) Initiating promotional processes on an as-needed basis d) Selecting a candidate for promotion at the completion oft the process  Page 1of7  79    Chapter 500 Personnel Policy 504  4. The Chief of Police may delegate selected duties to other Departmental employees to 5. When iti is deemedi int the! best interest of the Department, the Chief of Police may waive any of the prescribes qualifications or eligibilityr requirements, except those established byt the North Carolina Criminal Justice Education and" Training Standards  facilitate the promotional process.  Commission or other legal authority. B. Vacancy Announcements  1. Prior to the commencement of any promotional process, thel Department will post  written notices announcing thet following information: a) Description oft the position to bet filled; b) Description of eligibility requirements;  c) Closing date  2. Personnel eligible to participate in the promotional process will submit al letter of intent through the chain ofc command to the Chief of Police. The candidate's supervisor and each person in the chain of command wili indicate approval or disapproval of the candidate's suitability to participate int the process. Disapprovals must be justified in 3. Once the application period for the given position has been officially closed, all eligible applicants who meet the minimum requirements for the position will be considered fort the Department's promotional process. The Chief of Police or designee wille ensure the eligibility oft the applicants prior tot the beginning oft the promotion process. 4. When deemed necessary, the Chief of Police has the authority to order a written test for any promotional process. Written tests given willl be standardized, validated, and 5. An officer who is not recommended for promotion by his/her supervisor will receive a written recommendation for improvement and a follow-up date for review by the supervisor. The offiçer hast the right to appeal through the appropriate chain of command  writing and forwarded to the Chief of Police.  approved byt the Town Human Resources Department.  to the Chief of Police.  C. Promotional Procedures  1. Chief of Police or designee will conduct a review of applicable Human Resources and Departmental personnel records in order to evaluate the promotional potential of the candidates. This review serves to verify law enforcement credentials, certifiçations, and work performance history of the applicants to ensure that thei minimum qualifications have been met for each applicant. Candidates are not ranked at this point of the process; however, candidates who do not meet all the preferred qualifications for the position may be eliminated at this stage of the process. Candidates are ranked according to their promotional potential only at the completion of the assessment center phase oft the  promotion process.  Page 20f7  80    Chapter 500 Personnel Policy 504  2. Thep promotional process willo consist of an assessment designed to measure each candidate's ability to perform the specific job; The assessment wille evaluate each candidate's performance in handling job-related problems and situations through specialy-developed simulation exercises; Promotional assessments may include, but are notl limited to, written projects, oral presentations, oral interviews, conflict role plays, and 3. Prior to each promotional process, promotional procedures willl be reviewed to determine current applicability. A description oft the selection process will be provided to 4. The Chief of Police wille evaluate the Department's promotional process as needed. The process will be evaluated for validity and effectiveness. All components oft the promotion process willl be job related and non-discriminatory. Tests used int the process willl bey purchased from a commercial vendor that have completed validity studies forj jobi relatedness and non-discriminatory practices. 5. For general promotional purposes, lateral entry from other agencies for supervisory positions will not be commonly practiced. However, prior experience at another law enforcement: agency mayl be used toward meeting the requirements for al higher level position after initial entryr requirements (including probationary period) are met. Prior experience with another agencyv willl be assessed and al lateral-entry candidate's eligibility for hire above the classification ofe entry level officer will be evaluated byt the Chiefo of Police on a case-by-case basis.( Exception to this is the position of Chief of Police and any other senior management positions as determined byt the Town Manager). 6. Newly! hired and newly promoted personnel will serve a probationary; period ofs six months as required by the Town of Smithfield Personnel Policy. An evaluation of performance will be conducted after the completion of sixr months for newly promoted personnel. Newly hired personnel willl be evaluated in accordance with Departmental  counseling role plays. each candidate.  standards.  D. Minimum Qualifications for Promotion  1. Sergeant  Tol be eligible for promotion to the position of Sergeant, candidates must: a) Have served as al Police Officer Il for two years; b) Have completed at total of 172 training hours; hours of supervisory training;  c) Within 12 months ofp promotion to Sergeant, an officer must complete 40 d) Have been awarded the Intermediate Law Enforcement Certificate byt the NorthCarolina Criminal Justice Education and Training Standards Commission; e) Have received a rating of "Better than Satisfactory" or higher on the last two annual performance appraisals or a rating of" "Outstanding" on the last annual f) The effect of disciplinary action on eligibility for advancement is att the  performance appraisal; supervisor's discretion.  Page 3of7  81    Chapter 500 Personnel Policy 504  2. Lieutenant  Tol be eligible for promotion to the position ofl Lieutenant, candidates must:  a) Have served as a Sergeant for two years;  b) Have completed at total of 80 hours of Menagemen/supervision Training; c) Have been awarded thel Intermediate Law Enforcement Certificate by the North Carolina Criminal Justice Education and Training Standards Commission; d) Have received a rating of "Better than Satisfactory" or higher on thel last two annual performance appraisals prarating of" "Outstanding" ont the last annual e) The effect of disciplinary action on eligibility for advancement is at the  performance appraisal; supervisor's discretion.  3. Captain  Tol be eligible for promotion to the position of Captain, candidates must:  a) Heve served as al Lieutenant with the Smithfield Police Department for two b) Have been awerded the Advanced Law Enforcement Certificate by thel North Caroline Criminal Justice Education and" Training Standards Commission; c) Have received e rating of "Better than Satisfactory" or higher on the last two annual performance appraisals gra rating of"Outstanding" oni the last annual d) The effect of disciplinary action on eligibility for advancement is at the 7. Newly hired and newly promoted personnel will serve ap probationary period of six months as required by the Town of Smithfleld Personnel. Policy. An evaluation of performance wilil be conducted after the completion of sixr months for newly promoted personnel. Newly hired personnel willl be evalueted in accordance with Departmental  years;  performançe appraisal; supervisor's discretion.  standards.  E, Review and Appeal  1. Within (5) working days of the conclusion of a promotional process, candidates may review their performance results in each element oft the promotional process toi include: a) Review of the answer key to any written exams administered, unless b) Review of the written results of scored elements of the selection process c) Review of reports/meterials used in the selection process  prohibited by the leaseholder of the test  Page4of7  82    Chapter 500 Personnel Pollcy 504  However, in accordance with NCGS 160A-168(C1), testing or examination materials may be withheld from disclosure to the employee or other persons ift the material was used solely to determine qualifications for promotion andi in the opinion oft the agency the disclosure of such material would compromise the objectivity or the fairness of the testing 2. Candidates may contest any results filed by requesting ar meeting with the Chief of Police or designee administeringi the process. The Chief of Police or designee will conduct a review oft the report(s) and discuss findings with all staff int the supervisory 3. The Chief of Police or designee wili inform the contesting employee of the final 4. Ifane employee feels that fairt treatment has not been received during any portion of the promotional process, he/shei is urged to use the Department's grievance procedures  orexamination process.  chain of command.  decision at the completion of the review.  contained in Policy 507.  F. Career Ladder  1. The career ladder program willi include the following classifications.  a) Police Officerl b) Police Officer I c) Master Police Officer  2. Each level int the career ladder willl have certain minimum requirements necessary to qualify for advancement or promotion to the next level. Upon fulfilling the requirements neçessary for advancement to Police Officer ll and Master Police Officer the officer will submit a memorandum to the Chief of Police containing the following information:  a) Hire date b) Date of last advancement, fa applicable c) Level of education  d) Complete list of required classes and dates attended e) Date awarded applicable law enforcement certificate(s) 3. This memorandum must be endorsed by the officer's Team Commander and the appropriate Division Commander. Thel Division Commander will forward the memorandum to the Chief of Police after having verified the information contained 4. An officer whoi is not recommended for advancement will receive a written recommendation fori improvement and at follow-up date for review by the supervisor. The officer has the right to appeal throught the appropriate chain of command to the Chief of 5. After consideration of all factors deemed relevant by the Chief of Police, the officer will be notified oft the advancement decision within 30 days following receipto of the  therein. Police.  memorandum by the Chief of Police.  Page 5017  83    Chapler 500F Personnel Pollcy 504  G. Minimum Qualifications for Advancement  1. Police Officer! Entry-level candidates must:  a) Meet the basic requirements astablished by thel North Carolina Criminal Justice Education and Training Standards Commission b) Meet minimal requirements for employmant with the Town of Smithfield as set forth int the Town of Smithfield Personnel Policy c) Appear before a Department review board made up of officers selected by the d) Pass an extensive background investigation and succassfully complete a psychological evaluation, physical examination, drug test, and polygraph Allf finalists will be interviewed by tha Chiaf of Polica. Within thet first two years of employment, officers are required to attend the following classes after completing Field  Chief of Police axamination  Training:  a) Officer Survival (minimum 241 hours) b) Standardized Field Sobriety Testing c) Public Speaking  2. Police Officerll  Tol be considered for advancement to Police Officer l, candidates must:  a) Have completed the following time in grade as al Police Officer 1, based on  lavel of education:  Nol Degree -3 years as al Police Officerl Associate Degree- 2 years as af Police Officerl Bachelors Degrea 1 yeer as al Police Officarl  An officer with e minimum ofi five yaars full-time previous law enforcement experience with another agency will be eligible for advancemant to Police Officer lle after one year of service with the Smithfield Police Department, provided that  all other requirements for Police Officer lla are met. b) Have completed at total of 160 training hours, including: 40 hours of Community Policing Training 40 hours of Traffic Enforcement Training 401 hours of Investigations Training 40 hours of training in any law enforcement topic  Page 60 of7  84    Chapter 500 Personnel Policy 604  c) Have been awarded the Basic Law Enforcement Certificate by the North Carolina Criminal Justice Education and Training Standards Commission d) Have received ar rating of" Satisfactory" or higher on the last annual e) The effect of disciplinary action on eligibility for advancement is at the  performance appraisal supervisors discretion. 3. Master Police Officer  Tobec considered for advancement to Master Police Officer, candidates must:  a) Have served as al Police Officer Il for two years  An officer with a minimum of five years previous full time law enforcement experience with another agency willl be eligible for advancement tol Master Police Officer after one year of service withi the Smithfield Police Department as a Police Officer H, provided that all other requirements for Master Police Officer are b) Have completed at total of 2801 training hours, including: 40 hours of Manegemen/Suparvison Training 80 hours of Community. Policing Training (includes 40 hours as Police 160 hours of training in any law enforcement topic  met.  Officer II)  c) Have! been awarded the Intermediate Law Enforcement Certificate by the North Carolina Criminal Justice Education and' Training Standards Commission d) Have received a rating of "Betteri than Satisfactory" or higher on the last two annual performance appraisals or a rating of' Outstanding" ont thel last annual e) The effect of disciplinary action on eligibility for advancement is at the  performance appraisal supervisor's discretion.  Page7of7  85    Town of Smithfield Salary Schedule July" 1, 2009 thru June 30, 2010 (NOCOLA,N NoHartlerFY0n40)  (S3N  F  7H/08  7//08PROB 7M4108PROB MIN 7H108 MIN 7/0AMAN Pos Hourly! Rate Annual Hourly Mnpal Anaual A Codo +3% Salary Ralo Salary Balary 8.65 18864.00 10,03 20882.40 31919.AB 1002 1003 2086240 10.54 21923.20 3354250 1005 10.54 21823.20 11.07 23025.60 35229.17 1107 2302560 1163 2419040 37011.32  Grade  JOSTITLE  6 General! Maintenancel Worker- -PubllcWoks Ganeral! Maintenancel Worker. -Fire 7 Fedlity Maintenance Specialist- Parks &Reo FadlyA Meintenance Specialist- Public Worka Ssnitation Worker 8 Street Maintenance! Worker 9 Colleotions Assistant Motar Reader Administratiye- Sacelay/Recepionkat. Gen Govt 20 Administrative- SerelanyRepeptonist- Polica 10 Meter Technlclen Street Signs Specialiat Utnty! Linel Mechanic Sr. Collections Assistent 11 Sanitation Equipment Operator Equipmant Operator Tralnee 12 Administreive Support Speciallst-Fire Adminiatrstive Support Specielist- GenGovt Administralive Support Speclalist -ParkaRec Administretive Supports Specialist- Planning Administralive Support Specialist-Polle Administrative Support Speciatst-CB-Pasus Adminlsirative Support Speclalist-F PubliWarks Anlmal Control Olfioer Compactor Operator Customer Service Representetive Equipment Operalor Finenoa Assistent Meter ReaderPC Speolalist PatientAccountsl Repnsenlatyve-EMS Polloe Reooris Cleck Pump Slationk Mechanio Water Plant Operatori WalerMsintenancel Techniclen 13 Equipment! Mechanic Perks & Grounds Crewl Leader PublicV Works CrewLeader Sr Customer Servica Rep Water Plant Operatoril 14 Facilles/Streelsl Maintenance! Supervisor Fecilly Maintenence: Supervieor Seniletion Crew Supervisor Water Plent Operalor II Utililyl Uine Crews Supervisor Wastewater System) Technician Water System Techniclen  1009 3010 1004 11 1061 1091 1046 13 22 2005 23 3045 1085 1008 3021 1014 1087 1011 12 1062 2080 $040 1041 1051 1048 2012 1012 1088 1052 1010 1007 1053 1049 1047 1043  1060 11.63 24180.40 12.22 25417.60 38888.93 1013 1222 26417.60 1284 2870720 40882.02 3019 12.84 28707.20 13.49 28058.20 42930.68  1021 13.49 2805820 1417 2947360 4609461 2008 14.17 28473.60 14.88 30950.40) 47354.12  Copy of Salary Schadhie 07-01-2009- -08-30-2010f FINAL  86    7/1/08 7H/08  ZAOB PROBI! PROB MIN 7hA08 MIN THAOSR MAX Pos Hourly Rate Arnual Hourly Annual Annual Code +3% Balary Rale Sslary Salary 1488 30950.40 1683 3251040 4974092 3012 14.17 309472 28 14.88 32497.92 49721.82 15.69 32510.40 18.42 34163.60 52255.01 3015 14.88 32497.92 16.63 34135.92 62227-98 14.54 32511.44 15.27 34143,72 52239.90! 2008 1642 3415380 1725 3588000 5489640  Grade  JOB1 TTLE  A 1084 1070 3013 31 51 3001 3004 3017 3043 1088 3005 3018 82 14 48 2011 1066 3008 6o E/3041 3008 3047 01 2098 3016 3044 1055 35 1067 2013 3048 E/1059 2096 E/3057 E1038 E2015 2004  15 Electict Line Technician Enginsaring Techniclan Firefighterl(Day! Shift) Firerighterl/ABC: Shif- 42hiswK) 18 Aocounts Payablel Techniclan! Zoning! Enforcement Olficer (sdy) EMI-Perametiol EMT-Parmedici (Parl-Time HdyPay) (2470yt) Firefighter - (Day Shi) Firefighter! MABC;Shit 42hrwk) (234yy Polioe Offcr/(43hrwk) 17 AthleticP Programs Supervisor Customer Servioes Supervisor EMT Parsmedioll Firel Engineer (Day Sh#) Minimumt Housing Coda Enforcement Ofcer PayrolVAccounting' Technicien!l PurchasingAgent Recreation! Programa Supervisor Fire Engrier.(42) Police Officer(43 hrwk) 18 Aquatlos Cemer Supervisor Electrioline CrewLeader Firel Inspectorl Planner/GI8" Teohaldan Police Support Services Maneger Sonior EMT-Parimedio Master Pollce Olcer (43hriwk) 19 Sr Plenner EMS Captain Fire Gapta.42 BKABC,SHR) Pollge 8ergeant (43hrwk) 20 ChlefWater PlantOparator IT Anslysvalling Bupervisor Waleri PlantChemist 21 Recreation Center Bupervisor Policel Lieutenant (43h hrwk) 22 FireMarshall Water Plants Buparintendent 23 Electric Distibution! Superinlendent Emergency Servioes Division Chlef/Fire! Marshall 2097 Emergency Servioes Divisian Chlef/EMS Div Polica Captain Publio Works Superntendent Recrealion8 &A Aquatics Center Director Sr Athlelioa Programs Supervisor& Asat PRI Director 24 Water/Sewer Une Buperintendent  3011. 16.63 34135.92 16.42 35861.28 '54467,76, 3049 16.27 34143.72 18.04 36866.44 54874.13 2016 17.25 36880.00 16.12 37689.60 67865.09  10.04 35885.44 18.85 37876.60 67845.20 1812 37889.80 19.03 39582,40 6056108 17:28 37695.84 18.13. 39585,02 60581:761 16.85 37676.60 17.70 39577.20) 60553.12 19.03 39582.40 10.09 41679.20 63616.18 1999 4167920 20.99 4366920 6879858 18.69 41587.24 10.52 436467 72 6877B.49 3007 20.89 43860.20 2204 46843.20 70140.10 E/1069 2204 45843.20 2315 48152.00 7387268  F/1050 2315 48152.00 24.31 50564.80 77384.15  Copy of Salerys Schedule 07-01-2009- 0B-30-2010F FINAL  87    70B 7H108  7/08 PROB PROB IN 7108 THADGMAX a Por Hourly Rate Anunl Houtiy MINAanual AAhDA & Codo *3% Blary BADA Salay Salary E/3002 2431 50584.a0 25.53 5310240 81246.68  Grade  JOB1 TITLE  25 AaaistantFire Chiet/DepuyChlef 28 Town ClerkHumen! Resouroes! Director Planning Diredtor 27 Finance Oireotor Parka/Recreation! Director 28 Palie Chief Publlo USlles Director Fie ChlolDir. Emergenoy Services Cityh Maneger  E/25 E59 E49 E2019 E1088 5/3009 Fo  25.63 53102.40 28.81 66784.80 66320.16 28.81 66764.80 2816 58562.00 89584.56  El30s0 28.15 68662.00 29.56 61484.60 94071.74  Copyo of Salary Bchedule 07-01-200B. 08-30-2010FINAL  88    Town of Smithfield Town Council Action Form  Item: Promotions  Date of Meeting: September 1, 2015  Date Prepared: July 1, 2015  Staff Work By: interim Fire Chief John Blanton, Jr.  Presentation: Presentation:  Consent Agenda  The Fire Department is requesting to promote two Firefighters from the rank of Firefighter It to Firefighter II, moving from pay grade 15 to pay grade 16. Under the Town's Employee Handbook, all promotions to a higher pay grade will be accompanied by an increase to the next pay grade minimum salary for 5% increase, whichever is These Firefighters have completed the attached career latter policy and have earned the promotion. The Interim Fire Chief recommends these promotions and a five percent salary increase, moving them to the next pay grade in the current Town salary schedule. This salary increase will not require a budget amendment to the current  greater.  salary line item for the Fire Department 10-5300-0200.  Action Requested:  It is requested these Firefighters be allowed these promotions.  89    90    SMITHFIELD FIRE DEPARTMENT  General Operating Guidelines  906  GOG#:  Revision:  Fire Career Ladder Requirements  Effective Date: July 1, 2007  Page  Purpose:  The purpose of this procedure is to identify the general eligibility requirements for the positions of Firefighter 1, Firefighter I, Fire Engineer, Fire Inspector I, and Fire Positions within Smithfield Emergency Services are established to provide for the advancement of qualified, efficient, effective, skilled, and dedicated personnel. These personnel must, through initiative, loyalty, and commitment, be able to actively contribute to the efficient and harmonious operations of the department. A thorough knowledge of department operations, equipment and the department's  Inspector I.  jurisdiction must be achieved and maintained.  Policy  Itshaill bei the policy of the Town of Smithfieid Emergency Services to provide career advancement, subject to budget limitations, fori the personnel who demonstrate an  acceptable level of knowledge, skill, and ability.  Eligibility Requirements  Firefighter  High School Dipioma or GED  Must have and maintain a valid NC Driver's License NC Fire and Rescue Commission Firefighter II Certification NC Hazardous Materials Responderi NC Emergency Medical Technician Certification Must successfully Complete Departmental Testing National Incident Management IS-700  NC Class B Driver's License must be obtained within 6 months of hire date  91    SMITHFIELD FIRE DEPARTMENT  General Operating Guidelines Fire Career Ladder Requirements GOG#:  Revision:  Effective Date: July 1, 2007  Page  Firefighterl!  Must have served twenty-four (24) months as a Firefighter Iwith the Town of NCI Fire and Rescue Commission Emergency Vehicle Driver Cerlification Completion of Emergency Rescue Technician Certiication Completion of Departmental Driving Programs for all apparatus  Smithfield Fire Depariment  Must be at least 21 years of age National incident Management IS-100 National incident Management IS-200 Must successfully complete Departmental Testing Received no disciplinary actions within the past 12 months Recommendation for promotion from assigned Officer  Fire Engineer (pending position availability) Smithfield Fire Department  Must have served twenty-four (24) months as a Firefighter Il with the Town of NC Fire and Rescue Commission Drwer/operatorPumpe Certification NCI Fire and Rescue Commission Drver/operatorAenas Certification Must have completed the National Fire Academy Managing Company Must successfully pass deparimental written and practical testing Received no disciplinary action within the past 12 months Recommendation for promotion from assigned Officer  Tactical Operations three (3) course series  Fire Inspector (pending position availability) High School Diploma or GED  Must have and maintain a valid NC Driver's License NCI Fire and Rescue Commission Firefighter ID Certification NC Hazardous Materials Responderl NC Emergency Medical Technician Certification Must successfully Complete Departmental Testing National Incident Management IS-700, Fire Inspector Level I Standard Certificate National Incident Management S-100  NC Class B Driver's License must be obtained within 6 months of hire date NC Fire and Rescue Commission Emergency Vehicle Driver Certirication Completion of Deparimental Driving Programs for ail apparatus  92    SMITHFIELD FIRE DEPARTMENT  General Operating Guidelines Fire Career Ladder Requirements GOG#:  Revision:  Effective Date: July1,2007  Page  Fire Inspector II  Must have served lwenty-four (24) months as a Fire Inspector I with the Town  of Smithfield Fire Department National Incident Management S-200 NC Fire Inspection Level II  NC Fire Rescue Commission Certified Fire investigator (CFI) Must successfully complete Departmental Testing Recommendation for promotion by the Fire Marshal Tactical Operations three (3) course series NC Fire & Life Safely Educator I  Must have completed the National Fire Academy Managing Company Received no disciplinary actions within the past 12 months  Additionally, to be considered for promotion/selection to any of the above positions, a candidate must maintain annual upgrades for all certifications and requirements The Fire Chief and the City Manager may waive certain requirements to maintain a  where applicable.  balance of job classifications.  93    94    Town of Smithfield Town Council Action Form  Item: Approval C ofan employment agreement for Jim Freeman to serve as  the Interim Town Manager Date of Meeting: September 1, 2015 Staff Work By: Shannan Williams  Date Prepared: August 20, 2015 Presentation: Consent Agenda  Background:  At the August 10, 2015 special meeting, the Council approved moving forward with the hiring of Mr. Freeman to serve as the Interim Town Manager. Attached hereto is a copy of the Employment Agreement that was negotiated by Mayor Lampe and Town Attorney  Bob Spence.  Action Requested:  Approve the agreement for employment with Jim Freeman to serve as Interim Town  Manager.  95    96    EMPLOYMENT AGREEMENT  This Employment Agreement ("Agreement") ise entered into by the Town of Smithfield, a North Carolina municipal corporation (the "Town" or "Employer"), by and through its Town Council (the "Employer") and James W. Freeman ("Interim Town Manager"). This Agreement shall be effective as oft the last date shown below, in the parties' execution oft this Agreement.  WHEREAS, the Employer desires to employ James W. Freeman as the Interim Town WHEREAS, all parties understand and agree that the Interim Town Manager serves at WHEREAS, it is the desire oft the Employer to: (1) secure and retain the services oft the Interim Town Manager and toj provide inducement for James W. Freeman to accept and maintain employment with the Town as Interim Town Manager for SO long as the Town Council and Mr. Freeman shall both SO desire; (2) define the terms and conditions ofthis short term position; and  Manager for the Town; and  the pleasure ofthe Town Council; and  WHEREAS, James W. Freeman desires to accept employment with the Town as Interim NOW THEREFORE, in consideration of the mutual promises and covenants contained  Town Manager;  herein, Employer and James W. Freeman agree as follows:  Section 1. Duties.  James W. Freeman shall be employed as Manager for the Town commencing on a date to be later identified by the parties, but no later than August 18, 2015 ("Start Date") and shall perform all such duties, responsibilities and functions of an Interim Town Manager which are specified under North Carolina General Statutes, the Town Charter, Town Ordinances, and Town policies, as well as such other duties which may be lawfully assigned by Employer during his  employment.  Section 2. Other Conditions of Employment.  The Interim Town Manager will work an average of twenty four hours per week. Interim Town Manager may work inl half-day increments or as he chooses but the total shall approximate twenty four hours per week. Interim Town Manager recognizes he must be available by telephone for consultation and advice on days that he is not physically working in the Town. He agrees to respond to the town by phone as reasonably needed for such situations which shall be Interim Town Manager understands that Town will start the process of advertising for, interviewing and vetting for a new regular Interim Town Manager and he will assist the Town  compensated as part of! his hourly employment.  and the Council in criteria, investigations and standards for that selection.  CAUsersswliamsApppapDaalcaMiepprwy Intemet FlesComtemtOutokMIVPBKDSSMamager Contracty v3.doc  97    Section 3. Term  Iti is the intention and desire of the Employer and the Interim Town Manager to provide stability in the management of the Town; accordingly, both Employer and the Manager affirm that it is their intention that the Interim Town Manager shall serve an initial term of six months SO as to provide interim stability before the hiring of a new regular Town Manager and to allow the Town to advertise for, interview and ultimately employ a more long term Town Manager. The Interim Town Manager remains a terminable at will employee whom the town may terminate without notice before the end of the six month term or may allow to continue to serve  after the six months as an employee at will.  Iti is expressly understood and agreed, however, that in accordance with North Carolina General Statute $ 160A-147, the Interim Town Manager serves at the pleasure of the Town Council, and as such, Employer may terminate the employment of the Interim Town Manager at any time, with or without cause. It is further understood and agreed that the Interim Town Manager may resign his employment at any time. No severance pay or compensation of any  type will be extended for termination oft this contract.  The parties understand that the Interim Town Manager can work a maximum of approximately 4271 hours for the town this year earning a maximum of $25,663 Dollars from his hourly compensation from the Town before it adversely affects his retirement benefits during the balance of 2015. Neither party expects the Interim Town Manager to adversely affect those benefits. The parties further understand that the Interim Town Manager will be on vacation  between October 5and 18 ofthis year due to ap previously committed trip.  Section 4. Compensation.  Employer agrees to compensate Interim Town Manager, commencing on the Start Date, as follows on a per hour of work basis with the following hourly rate and limited benefits: (a) Hourly compensation of Sixty Dollars per hour for actual work commencing as of the time he arrives at the job for that day and not including travel time to home or other (b) Two Hundred Fifteen Dollars for each round trip he takes to and from his home in (c) One Hundred Dollars per week for cell phone, local mileage and other (d) Compensation for work related travel on his vehicle further than thirty miles from (e) Motel lodging at the rate of Seventy Four Dollars and 46 cents per night during (f) The above hourly compensation and designated benefits are the sole compensation due Interim Town Manager from Town under this agreement. Interim Town Manager will not be compensated for any paid vaçation or holidays, professional or civic expenses, retirement, health care, life insurance, disability, or other benefits. He will be paid in two monthly checks: one in compensation for his hourly compensation and the balance for the  residence;  Troutman, NC and Smithfield, NC, not to exceed once per week;  incidentals;  the city limits of Smithfield in the sum of$.575 peri mile; the Work Week which will approximate three days per week;  reimbursements identified above;  CAUsaswllamsApDalaaMiepotwWindowsiTempony Internet FilsContmt.OutokwKDSSWanager Contract v3.doc  98    (g) Ifthe Interim Town Manager is involved in night meetings that extend his weekly work week beyond the twenty four hours per week specified in Section 2 above, he may take  comp time or bej paid at the hourly rate as the Town Board chooses.  Section 8. Indemnification.  Employer shall provide a defense for and indemnify the Interim Town Manager in any civil or criminal action or proceeding brought against the Interim Town Manager, either in his official or individual capacity, or both, on accqunt of any act done or omission made, or any act allegedly done or omission allegedly made, in the scope and course of his employment. Provided however that no indemnification shall be required in the event of a final adjudication determining that the Interim Town Manager's conduct was willfully malicious, conduct outside the course and scope ofl his employment, or criminal conduct that would warrant discharge With Cause under Section 7 of this Agreement. In the event that it is determined that indemnification is not required, the Interim Town Manager shall reimburse Employer for the cost of the Interim  Town Manager'sd defense, upon request by the Town.  Section 9. GeneralTerms.  a. Merger and Modification. Thisi instrument constitutes the entire agreement between the parties and supersedes any and all prior agreements, arrangements and understandings, whether oral or written, between the parties. All: negotiations, correspondence and memorandums passed between the parties hereto are merged herein and this agreement cancels and supersedes all prior agreements between the parties with reference thereto. No modification of this instrument shall be binding unless in writing, attached hereto, and signed by the party against whom or which iti is sought to be enforced. b. Waiver. No waiver ofany right or remedy shall be effective unless in writing and nevertheless shall not operate as a waiver of any other right or remedy or of the same Caption and Words. The captions and headings contained herein are solely for convenience and reference and do not constitute aj part of this instrument. All words and phrases in this instrument shall be construed to include the singular and plural number, and the masculine, feminine or neuter gender, as the context requires. d. Binding Effect. This instrument shall bel binding upon and shall insure to the benefit of the parties and their heirs, successors and permitted assigns. e. North Carolina Law. This instrument shall be construed in accordance with the laws of North Carolina without giving effect toi its conflict ofl laws principles. Forum Selection. In any action arising from or to enforce this agreement, the parties agree (a) to thej jurisdiction and venue exclusively ofthe state courts in. Johnston County, Limitation ofLiability. No party will be liable to another party, or to the extent this agreement may limit the same to any third party, for any special, indirect, incidental, exemplary, consequential or punitive damages arising out ofo or relating to this agreement,  right or remedy on a future occasion.  North Carolina.  CAUsetrswillamsApppalaaMieoonwindowslTempony Internet FlesContmtOutokwVPBKDSSMamger Contract v3.doc  99    whether the claims alleges tortuous conduct (including negligence) or any other legal h. Two Originals. This instrument may be executed ini two (2) or more counterparts as the Follow Through. Each party will execute and deliver all additional documents and do all such other acts as may be reasonably neçessary to carry out the provisions and intent of Authority. The Town has full and complete authority to sell, assign and convey the contracts and assume the obligations referred to herein; said corporations or entities are in k. Severability. Ifany one or more of the terms, provisions, covenants or restrictions ofthis agreement shall be determined by a Court of competent jurisdiction to be invalid, void or unentorceable, the remainder of the terms, provisions, covenants and restrictions oft this Contract shall remain in full force and effect and shall in no way be affected, impaired or invalidated. If, moreover, any one or more oft the provisions contained in this Contract shall for any reason be determined by a Court of competent jurisdiction to be excessively broad as to duration, geographical scope, activity or subject, it shall be construed, by limiting or reducing it, SO as to be enforceable to the extent compatible with the then  theory.  parties may desire, and each counterpart shall constitute an original.  this instrument.  good standing under North Carolina law.  applicable law. Executed this  day of August, 2015.  James W. Freeman, Interim Town Manager Attest:  Town of Smithfield North Carolina  By:  John H. Lampe II, Mayor  Shannan L. Williams, Town Clerk  Iaffirm that this instrument has been duly preaudited in the manner required by the Local  Government Budget and Fiscal Control Act. Gregory D. Siler, Finance Officer  Date:  cAusersiWlliamsvAppDatalLocamMictosorwindowsTemporary Internet lesContenuOauloMVPBKD5Wanager Contractv v3.doc  100    Town of Smithfield Town Council Action Form  Business Item: Request to declare Watera and Sewer Utility (Water Plant) items surplus to the needs of the Town of Smithfield and to be disposed of in accordance with the North Carolina General Statutes.  Date of Meeting: September 1, 2015 Staff Work by: Pete Connet, Dale Boyette,  Date prepared: August20,2015  Presentation: Pete Connet, Interim Utilities Director  Item:  The Water Plant has the following items that should be declared surplus to the needs of the Town and  disposed ofinaccordance with the General Statutes:  1- 760-50 pound bags (38,000 Ibs.) of Dicalite (diatimatious earth- clay) that was used in the sludge disposal process when the belt press was in operation to dewater the sludge from 2- The belt press and related equipment is no longer in use. The Town has previously looked at repairing this equipment and it would be very costly and not cost effective for the age of the equipment. Attached is a listing oft the items that the Water Planti is requesting to be  thei filtering process. Press no longer in use.  declared surplus to the need of the Town.  Action Requested  Approve al Resolution declaring the property and materials surplus and to be auctioned on  GovDeals.com or disposed ofi in accordance with NC General Statutes.  101    102    TOWN OF SMITHFIELD RESOLUTION # 564 (14-2015) AUTHORIZING THE SALEOF CERTAIN PERSONAL PROPERTY AT PUBLIC AUCTION  WHEREAS, the Town Council of the Town of Smithfield desires to dispose of certain surplus property oft the Town in accordance with NC GS 160A-270;  and  WHEREAS, the Town Council of the Town of Smithfield desires to utilize the  auction services of a public electronic auction service. NOW, THEREFORE, BE IT RESOLVED by the Town Council that:  1. The following described property is hereby declared to be surplus to the  needs ofthe Town:  Dept. WP  Vin/Ser.#  Description  PW 1FALPS2U2VA145540 WP Cat No. M2513T WP 6096607 WP 96D1545 WP 16MN3203126008R2 WP 0286947525016152 WP SPDT-20 WP 638465 WP 00611203 WP F650211 WP B77R3046S-QZ WP AA8E4D WP C6T17FC1E WP L96T0014 WP DW71977-1-1 WP B5490CT WP LSXA4L WP P56H5424N-SZ WP 25373-02-AR WP 672P WP WP 35J710X945 WP 58377 WP 3057180-600809 WP P56H1441x  1997 Ford Taurus in fair condition 760 bags of dicalite Air Compressor Motor Quincy Compressor Div. Vacuum Pump Reliance Vacuum Pump Drive Motor Reliance Electric Conveyor Company Mill Tronics Zero Speed Switch Wilden Air Operated Dia. Pump Solenoid Switch Lighnin Dura Mix Sterling Electric Lube Free Speed Trol Leeson Motor Siemans Standard Induction Motor Graham Ring Rollor Mac Motor Appliance Corp Micro Switch Precision Limit Switch Reliance Electric IEEE45 SXT Emco Precoat Filter Great Lakes Instruments P.H. Mete Milltronics Hydro Ranger Tank Level Indicator Air Technical Industries Scissor Lift table Reliance electric S-200 Agitator Drive Motor  Baldor Flygt Pump  103    2. The Interim Town Manager or his designee is authorized to receive, on behalf of the Town Council, bids via public electronic auction for the  purchase of the described property.  3. The public electronic auction will be held beginning no earlier than 4. The Town Council further authorizes the disposal of Town surplus property by use of a public electronic auction system provided by GovDeals Inc. The property for sale can be viewed at www.govdeals.com, Citizens wanting to bid on property may do so at www.govdeals.com, The terms of the sale shall be: All items are sold as is, where is, with no express or implied warranties; All items will be sold for cash or certified check only; Payment must be received for all items sold before they may be removed from the premises; All items sold must be paid for and removed from the site of the sale within 5 business days of the sale, or  September 14, 2015.  they will be subjecttoresale.  5. The Town Clerk shall cause a notice of the public auction for surplus property to be noticed by electronic means in accordance with G.S. 160A- 270(c), available on the Town of Smithfield  website  www.amtnlec-nc.com  6. The highest bid, ifitc complies with the terms of the sale, may be accepted by the Finance Director or his designee and the sale consummated.  Adopted this 1st day of September, 2015.  John H. Lampe II, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  104    Town of Smithfield Town Council Action Form  Item: Children at Play Signs Date of Meeting: September 01, 2015 Staff Work By: Chief Michael L. Scott  Date Prepared: August 18, 2015 Presentation: Consent Agenda  Presentation:  The police department has received a request that two "Slow, Children at Play" signs be placed int the 500 block of North Seventh Street. The residents of this area are concerned about children in the area and increased traffic on North Seventh Street. The police chief has reviewed  this area and has no objection to this signage.  Action Requested:  It is requested this issue be discussed by the Town Council and the Council approve the placement of two' "Slow, Children at Play" signs on North Seventh Street in Smithfield.  105    106    Town of Smithfield Town Council Information Form  Item: Date of Meeting: Staff Work By: Background meeting. Action Requested  Filled Vacancies September01, 2015 Tim Kerigan, HR Director  Date Prepared: August 25, 2015  Per Policy, upon thel hiring ofai new or replacement employee, the' Town Manger orl Department Head shall report the new/replacement hire to the Council on the Consent Agenda at the next scheduled monthly Town Council  The Town Council is asked to acknowledge that the Town has successfully filled thei following vacancies in  accordance with the Adopted FY 15-16 Budget.  Position Utility Line Mechanic Police OfficerI P/T FirefighterI FirefighterI P/T SRAC Staff Interim Town Manager  Department PU- Water/Sewer Police Fire Fire P&R- Aquatics PU-Electric PU-Water/Sewer  Budget Line Rate ofPay 30-7220-0200 512.63Ar(5262974ly) 10-5100-0200 S1527Ar(3414.72y, 10-5300-0210 $10.00/hr 10-5300-0200 S1488hr(53249792y) 10-6220-0210 $9.50/hr 31-7230-0200 $20.00/hr 30-7220-0200 $20.00/hr  General Government 10-4100-0200 $20.00/hr  107    108    Business Items        TOWN OF SMITHFIELD Town Council Action Form  Applicant: Staff is requesting that Council pass a resolution to make application for funding assistance from the NC Department of Commerce from the Building Reuse Grant Program for Atlantic Resources, Inc. to renovate the abandon  Jerold Manufacturing Facility.  Date of Meeting: September 1. 2015 Staff Work By: Paul Embler Presentation Description:  Date Prepared: August 26, 2015 Presentation By: Paul Embler  Atlantic Resources, Inc. (ARI) is an industrial systems design, fabrication and installation company specializing in mechanical systems, programmable logic controllers, thermal imaging and material handling for industrial and agricultural ARI purchased the old Jerold Manufacturing Facility on South Brightleaf Boulevard and will renovate and modernize the building in order to conduct business. The building has been primarily vacant for more than 20 years. To assist in financing the improvements ARI wishes the Town to apply for a Building Reuse grant through the Rural Economic Development Division (REDD) of the NC Department of Commerce. The ARI project will result in an investment of $1,020,000 of private expenditure for acquisition, building renovation and ARI is requesting a grant of $250,000 from REDD in order to assist in building renovation and equipment. The grant requires a 5% contribution from the sponsoring unit of government. ARI has offered to provide the 5% ($12,500) to the Town. Therefore, there is no cost to the Town for sponsoring the grant.  applications.  equipment.  Action Requested:  The Council is asked to consider the request for sponsorship and application for al Building Reuse Grant through the Rural Economic Development Division of the Department of Commerce and by taking action on the Authorizing Resolution.  109    110    Town of Smithfield  AUTHORIZING RESOLUTION# 565 (15-2015) BY GOVERNING BODY OF THE  APPLICANT  Building Reuse Grants Program- - Vacant Building Category  WHEREAS, the North Carolina Rural Infrastructure Authority (RIA) has authorized the awarding of grants from appropriated funds to aid eligible units of govemment in financing the cost of building activities needed to create WHEREAS, the Town of Smithfield needs assistance in financing a building project that may qualify for Rural WHEREAS, the Town of Smithfield intends to request grant assistance for the Atlantic Resources Incorporated, 1515 S. Smithfield Boulevard Building Renovation project from the Building Reuse Grant Program - Vacant NOW THEREFORE BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF SMITHFIELD: costs, ifapproved for a grant with. Atlantic Resources incorporated providing the match.  jobs; and  Grants/Programs funding; and  Building Category;  That the Town of Smithfield will provide 5% oft the Building Reuse Program Grant toward project construction That. John H. Lampe, II, Mayor and successors so titled, is hereby authorized to execute and file an application on behalf of the Town of Smithfield with the Rural Grants/Programs Section for a grant to assist in the above-named That Jim Freeman, Interim Manager and/ or Manager, and successors sO titled, is hereby authorized and directed to furnish such information as Rural Grants/Programs Section may request in connection with an application or with the project proposed; to make assurances as contained in the application; and to execute such other That the Town of Smithfield has substantially complied or will substantially comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the project andt to the grants pertaining thereto.  Building Reuse project.  documents as may be required in connection with the appliçation.  Adopted this date, September 1, 2015 at Smithfield, North Carolina.  John H. Lampe II Mayor (Tile)  ATTEST:  Shannan L. Wiliams, Town Clerk  (Seal)  111    112    North Carolina Department of Commerce Rural Economic Development Division  Rural Grants/Programs  2014-2015 Building Reuse Pre-Application Form  Program Statement  The Building Reuse Program under the Rural Grants/Programs Section of the North Carolina Department of Commerce will provide grants to local goverments. Three categories of funding are available for1) the renovation of vacant buildings, 2) the renovation or expansion of a building occupied by an existing North Carolina company wishing to expandi in their current location and 3) the renovation, expansion or construction of health care entities that will lead toi the creation of new, full-time jobs.  Pre-Application Process  The first step in the Building Reuse grant application process is the submittal of the pre-application form and completion of the pre-application conference call. The local government applicant is responsible for scheduling the call, arranging a call-in number and/or calling the participants. Meetings are available upon request and must also be aranged by the applicant. The pre-application conference call/meeting must be completed atl least seven (7) business days prior to the full application deadline date. Once the call/meeting is complete, applicants may submit ai full application. The Pre-Application Form is available on the NCI Department of Commerce website at http www.nccommerce.coravogronts: Local project partners that should be on the call or present at the meeting include an authorized representative fromi the local government applicant, the job-creating company that willl locate int the building, and the properly owner (if applicable). Please list three dates andi times when the local project pariners are  pogromipuidnoreue  available fori the pre-application conference call:  1. 2. 3.  Full Application Information gronts-progroms/Dulding-reuse  The Guidelines and Application for the Building Reuse Program can be found under: separate cover. All grant materials are available on the NC Department of Commerce website at www.nccommerce.com/rd/uro  Pre-Application Deadlines and Submittal Requirements  Last Day to Complete Pre-App Conterence Call April 24,2015 June 30, 2015 September1 1,2015 October 27,2015 December 29,2015  Application Deadlines May 5, 2015 JUly7,2015 September 8, 2015 November 3, 2015 January 5, 2016  Date of Award June 18,2015 August 20, 2015 October 23, 2015 December 17, 2015 February 18, 2016  Please submit Building Reuse Pre-Application by mail or email to:  Hazel Edmond Building Reuse Program Rural Economic Development Division North Carolina Department of Commerce 4346 Mail Service Center Raleigh, NC: 27699-4346 ngzeledmondencenccommerce.com  Page 1of9  North Carolina Depariment of Commerce Last updoleg/gnuary 15,2015    2014-2015 Rural Grants/Programs Building Reuse Pre-Application Form *Guidelines and Application are subject fos change at the discretion of the Rural Infrastructure. Authorlly  Eligible Applicants  Eligibie applicants are units of local government. located in either a Tier 1 or Tier 2 county, or arural census tract in a Tier 30 county. The tier designations can be found. oni the NC Department of Commerce's website at tip/Awwwnccommercecom/esgrchpubications/ncentverepots/counhefer-desgnadtions: In Tier 1 or Tier 2 counties, priority willl be given to towns or communities with populations less than 5,000. As prescribed in N.C.G.S. 143B-472.127(0)2) arural census tract is an crea having a population density of less than 500 people pers square mile according toi ther most recent decennicl federal census. http:/laccessnc.commerce.stote.nc.us/gis/web development/rura! development.htm!  Page 2of9  Building Reuse Program North Carolina Department of Corerce January 15,2015    2014-2015 Rural Grants/Programs Building Reuse Pre-Application Form  Funding Availablity for Vacant Buldingcategory Upto$12.500perh full-time job, maximum award of $500,000 Project located in al Tier 1 or Tier 2 county Company type representedi in the Priority Industry Table Newj jobs willr meet the county weekly wage standard Company will provide 50% employer-paid/ healthi insurance Upto$10,000p peri full-time job, maximum award of $500,000 Project locatedi in al Tier 1 or Tier2 county Any company type is eligible Newj jobs willr meet the county weekly wage standard Company wil provide 50% employer-paid hedlhinsurance Upto$5,000 per full-time job, maximum award of $250,000 Project locatedi in al Tier 1 orl Tier 2 county Any company typei is eligible Nov wage standard isr required No employerpaid healthi insurancei is required Upto$5,000 perf fulll time job, maximum award of $250,000 Project isl locatedi in al Tier 3rural census tract area Company type represented in the Priority IndustryTable New jobs willr meet the county weekly wage standard Company will provide 50% employer-paid health insurance Funding Availabililyf for Existing Business Building category Upto$10,000 perf full-time job, maximum award of $500,000 Project located in al Tier 1 orl Tier 2 county Company typer represented ini the Priority Industry Table Newj jobs will meet the county weekly wage standard Company will provide 50% employer-paid health Insurance Upi to $5,000 per full-time job, maximum award of $250,000 Project locatedi in a Tier 3r rural census tract area Company type representedi ini the Priority IndustryT Table Newj jobs will meet the county weekly wage standard Company will provide 50% employer-paid health insurance  Funding Availabillyf for Health Care category Upt to $10,000 perf full-time job, maximum award of $500,000 Project locatedi in a Tierl or Tier 2 county Company typei is al health care entity Newj jobs willr meet the county weekly wage standard Company will provide 50% employer-paid healthir insurance Upi to $5,000. per full-time job, maximum award of $250,000 Project locoted in al Tier 1 orl Tier 2 county Company typei is ahealth care entity No wage: standard is required No employer-paid healthi insurancel is required Upt to $5,000 per full-time job, maximum award of $250,000 Project located in a Tier 3rural census tract area Company type is al health care entity Newj jobs will meet the county weekly wage standard Company will provide 50% employer-paidhedhedlthinsurance  Please refer to the Priority Industry Table and County Weekly' Wage Standards on Page 4 to determine thet funding availability foryour project. Please use the New. Jobs Work Sheet for Weekly Computation providedini the opplication to determine the  project compony'sweeky wage average for the proposed new jobs.  Page 30 of9  Building Reuse Program- Narth Carolina Department of Comperce Jonuary 15, 2015    2014-2015 Rural Grants/Programs Bullding Reuse Pre-Application Form  Priority IndustryTable  Business Classlfication  NAICS Code 31-33 493 42 492110 551114 454110 54151 511210 334611 514210 20151 Tler 3 Counties Brunswick Buncombe Cabarrus Carteret Chatham Durham Forsyth Haywood Henderson Iredell Johnston Lincoln Mecklenburg Moore New Hanover Orange Pender Union Wake Watauga  Manufacturing Processing Warehousing Wholesale Trade (Distribution) Couriers Services Central Administrative Office Electronic Mail Order Computer Systems Design & Related Soflware Publishers Soflware Reproducing Datal Processing Services 20151 Tler1 1 Counties Alleghany Anson Ashe Beaufort Berlie Bladen Camden Caswell Chowan Clay Columbus Edgecombe Gates Graham Greene Halifax Herfford Hyde Jackson Jones Lenoir Macon Martin Montgomery Nash Northampton Pasquotank Perquimans Richmond Robeson Rockingham Rutherford Scotland Sury Swain Tyrell Vance Warren Washington Wilson  2015 County Weekly Wage Standards  2015Wage Standard $459 $530 $533 $598 $474 $556 $737 $488 $564 $455 $552 $560 $504 $530 $454 $523 $595 $449 $482 $521 $557 $524 $494 $549 $605 $538 $548 $522 $539 $508 $596 $528 $566 $532 $456 $415 $544 $511 $700 $708  2015Tier2 Counties Alamance Alexander Avery Burke Caldwell Catawba Cherokee Cleveland Craven Cumberland Currituck Dare Davidson Davie Duplin Franklin Gaston Granville Guilford Hamett Hoke Lee Madison McDowell Mitchell Onsiow Pamlico Person Pitt Polk Randolph Rowan Johnston Stanly Stokes Transylvania Wayne Wilkes Yadkin Yancey  2015 Wage Standard $623 $502 $460 $570 $554 $636 $484 $604 $604 $586 $551 $476 $589 $551 $532 $642 $629 $615 $754 $511 $601 $638 $507 $545 $541 $473 $441 $633 $608 $478 $562 $658 $549 $531 $487 $521 $568 $544 $520 $470  2015Wage Standard $592 $631 $614 $471 $552 $938 $824 $563 $593 $758 $596 $577 $938 $610 $664 $691 $509 $670 $878 $503  Page 4 of9  Building Reuse Program- North Carolina Department of Coppgerce January 15,2015    2014-2015 Rural Grants/Programs Building Reuse Pre-Application Form  Newi Pra-Application R Resubmittal D Revised -  Vacant Building B  Existing Business Building 1  Rural! Health Care L County: Johnston Title: Mayor  GENERAL INFORMATION  Legal Name of Local Govt Applicant: Town of Smithfield Name of Chief Elected Officiai: John H. Lampe, I Mailing Address: P.O. Box 761 City: Smithfield Primary Telephone(s): (919) 706-1730 Email: john. lempesnthtel.nc.com Local Government Contact: Name: Jim Freeman Primary Telephone: (919)934-2116 Mailing Address: 123Windgate Drive City: Clayton Name: Skip Green Primary Telephone: (919) 763-0925  Tier# 3  Street Address: 350 E. Market Street State: NC  Zip: 27577 Fax: (919) 934-1134 Federal Tax ID#:  Title: Manager  Email: mternsneren Street Address: 123 Windgate Drive State: Title: President Email: (919) 763-0925  Person' Who Prepared this Pre-Application: Organization Name): Skip Green and Associates  NC  Zip:  27527  PROJECT INFORMATION  Project Title: 1515S. Bright Leaf Boulevard Building Renovation Project  Grant Amount Requested ($)  $250,000  Proposed Project START Date: 10/23/2015 Willt the company relocate from and/or close any other facilityi in  Proposed Project END Date: 10/23/2017  NC?  Yes B  No D  Is the property owned B or leased D byt the company locating ini the building? Please provide the name and ab brief description of company involved inj proiect.  Atlantic Resources Incorporated (ARI) is an industrial systems design, fabrication and installation company specializing in Mechanical systems, PLC (Programmable Logic Controllers), Thermal Imaging and Material Handling for industrial and agricultural applications. Incorporated 03/16/2011 as a North Carolina based corporation, ARI's rapid growth resulted ini it having to relocate design and fabrication operations from space it was leasing in Four Oaks to its current location at 208 B Computer Drive in Smithfield that it is also leasing. ARI's basic design, fabrication, and constructoninstalation operations enable it to provide customized individual or turn-key service to meet a customer's specific requirements. Services include: 1) Design (CAD/CAM); 2) Fabitation/Machining (Fabrication capabilities include carbon or stainless steel as well as aluminum shearing and braking, and to punching and molding. Machining capabilities include computer numerical control (CNC) and manual machining, and bending and cutting to length and threading pipe from 1/4 to 8 inches.); and 3) Constructioninstalation (Electrical, mechanical, and concrete construction. Installation of racking, crane systems, conveyor and in floor track systems, commercial"industial fan, overhead conveyor  ARI's instalation/construction and corporate operation remains ati the Four Oaks location.  systems, and pumps.).  Page 5of9  Building Reuse Program North Carolina Department of Compprce January 15, 2015    2014-2015 Rural Grants/Programs Building Reuse Pre-Application Form Additional examples of services and products: macnnepyeparrebuis. racking/retumnable racking; tooling fixtures; airflow systems; equipment & safety inspection; thermal imagine; confined space entry projects; water removal; concrete cutting/repair; material handling; safety rails; automation; demolition; rigging; pallet racking; bollard & safety guard systems; labeling & informative signage; equipment relocation & removal; crane  service.  ARI's clients include Caterpillar, Volvo, GE, and LG  Please provide al brief description of the proposed building renovations with ai justification: as toy why itis needed tos serve the The Smithfield facility does not contain sufficient space to meet ARI's customer demands. To meet current and future growth ARI evaluated acquringrenovating or constructing a new facility in North Carolina or relocating to South Carolina. South Carolina offered ARI a building at no cost to relocate and expand its current NC ARI has decided to remain in Johnston County and has purchased the vacant 89,615 sq. ft. building located at 1515 S. Bright Leaf Boulevard, Smithfield to consolidate and expand operations. ARI has had to cut back on contract work until building renovations are completed and production initiated. With reduced contracts, this month ARI laid-off 12 employees. When the new facility becomes operational and contract work can be increased, additional jobs will first be offered to displaçed employees. This lay-off is the reason for the difference of full-time jobs shown on the most recent NCUI 101 form (25) and full-time jobs when the ARI's total project will result in a $1,020,000 private expenditure ($335,000 acquisition; $575,000 building renovation; and $110,000 equpmentmachinery and the creation of 37 full-time positions of which 25 are new positions. ARI formed Barefoot Property Group, LLC to acquire the property. The 25 new jobs have a $687 average weekly wage with ARI benefits including: employer paying 51% of employee health care; paid vacation time; and employer 401K contribution. ARI has requested that the Town of Smithfield submit a ARI services include the installation of machined products. Due to its installation service ARI is licensed for general, electrical, HVAC and plumbing construction activities. ARI will perform project building demolition and rehabilitation activities. It will provide invoices breaking out labor and machineny/equipment costs for itemized construction activities and evidence of payment (canceled employee checks and invoices/evidence of payment  prolect company.  operation.  application is submitted (13).  $250,000 application to help offset project renovation costs.  forr macnnerylequpment.  Page 6of9  Building Reuse Program North Carolina Department of Co7grce January 15, 2015    2014-2015 Rural Grants/Programs Building Reuse Pre-Application Form  PROPERTY OWNER INFORMATION  Property Ownerl Legall Name: Barefoot Properly Group, LLC. Properiy Owner Repl Name (First, MI, Last): BryanT. Barefoot Property Owner Address: P.O. Box 508 Property Owner Phone(s): (919) 545-6589 Tax Value of Property Before Renovation: Yeari Building) Was Constructed: 1960  (authorized byF Property Owner to sign Loan Performance Agreement &F Promissory Note)  City: Four Oaks  State NC  Zip: 27524  Email: EATESOSEAESIRCSN Date of County's Next Taxi Revaluation:  $386,770  2019 Zip: 27577 89,615  Project Building Address: 1515South! Bright Leaif Blvd. City: Smithfield  State: NC  #ofMonths Building' Vacant: 240(4) BUSINESS INFORMATION  Sq Ft of Bldg:  BUSINESS1 Name Atlantic Resources Incorporated Business Rep! Name (First, MI, Last): BryanT.B Barefoot Business Repi Phone: (919) 545-6589 Check ONE box belowi for the Industry Typa of the Business: Data & Call Services Professional  Federal ID: Tax* #: 45-1148292 NAICS Code:  3331/3332  Business Rep Email: pnongaiianlicresources.com  Healthcare Service  Manufacturing Restaurant  Processing Retail  WarenouseDstrioution Non-Profit  Ist the proposed Business as startup?. Yes D No R Number of Existing Part-Time employees in NC: Number of Existing Full-Time employees in NC: Number of New Full-Time Jobs Committed: BUSINESS2 Name Business Rep Name (First, MI, Last): Business Repl Phone: Data & Call Services Professional  IFNO, how many, years in! business in NC?  4 50(+) % $687  0 Will the Business Provide Benefits? 13 What % of Health Benefits is Employer Paid? Average Weekly) Wage oft the New Full-Time Jobs (Please use the weekly wage computation to calculate)  Yes B No D  25 Committed?  Federal ID Tax#: NAICS Code:  Business Repl Email: Manufacturing Restaurant  Check ONE box belowi for the Industry Type oft the Business:  Healthcare Service  Processing Retail  Werenouse/Dstribution Non-Profit Yes D  Ist the proposed Business as startup? Yes D No D Number of Existing Part-Time employees inl NC: Number of Existing Ful-Time employees inl NC: Number of New Full-Time Jobs Committed:  IfNO, how many years ini business in NC?  Willt the Business Provide Benefits? What % of Health Benefits is Employer Paid? Average Weekly! Wage oft the New Full-Time Jobs Please use the weekly wage computation to calculate)  No D %  Committed?  Ifmore than iwo businesses willl locate ini the building, copy this page and complete for the additional business/es). Are you planning toa apply or have you applied/received other funds from the Department of Commerce for this project?  Yes[ D  No B  IFYES, provide name of program?  Page 7 of9  Building Reuse Program- - Norih Carolina Depariment of Compgrce January 15, 2015    2014-2015 Rural Grants/Programs Bullding Reuse Pre-Application Form  Work Sheet for Weekly Wage Computation  Number of Employees  PositionT Type CNC Operation Electrical Manager Controls (PLC) Manager Design Engineer Welders Fabrication Graphics Controls Electrical CNCTech Administrator  Gross Annual Wages  30,000 90,000 36,000 65,000 90,000 90,000 60,000 72.000 252,000 84,000 32,000  2 I 3 3 2 2 7 2  25 (A)  Total  Total Annual Salaries/Wages Divide (B) by5 52 Weighted Weekly' Wage Average* Signature of the CEO/Authorized Company Representative  901,000.00 (B) 17,326.92 (C) 693.07 (C/A)  08/24/15 Date  President Title  By signing this document you are certitying that the wages indicated meet the funding eligibility for this program. You are also certilying that you will provide atl least 50% of health benefits to each position  committedto the program.  Page 8of9  Building Reuse Program North Carolina Depariment of Com2erce January 15, 2015    2014-2015 Rural Grants/Programs Building Reuse Pre-Application Form  PROJECT COST  Total Project Cost ($):  1,020,000 (amount shoulde equal Total Project Funding below).  includes property acquisition, construction, equipment, administration, etc.  List all expenses related tot the total project cost with the corresponding funding source int the table below. The table should include costs for acquisition, renovation, aquipment, training, etc.; and alli funding sources including business/personal. capital pledged, loans, incentives, etc. The table should clearly show ALL expenditures and ALL funding sources for the project. Ifmoret than one expense grants, will be paid with the fundings source, breakt the expenses into separate lines witht the specific amount to! be paid from the source for each indicate the amount, whether the funds are proposed or committed andt the date the funds are available.  expense. Date Avail 10/01/15 10/01/15 10/24/15 10/24/15  Proposed or Committed  Expense Acquisition Machinery/Equi pment Building Construction Building Construction Building Construction  Funding Source  Amount 335,000 110,000 Commilied 313,500 Committed 250,000 12,500  ARI ARI ARI REDD Town of Smithfield  Spent 07/31/15  Pending Committed  TOTAL PROJECT FUNDING: $ 575,000  1.020,000 (amount should equal Total Project Cost above)  Total Cost oft the Renovation Project: ($)  SIGNATURE OF CHIEF ELECTED OFFICIALAUTHORZED REPRESENTATIVE  Jim Freeman TYPED NAME  Manager TYPED TITLE  8/25/2015 DATE  Page 9of9  Building Reuse Program- North Carolina Depariment of Cogzerce January 15, 2015    122    B  BB  123    124    ls  o @ o a  Sials  Pes  a  anles  Gallee Rd  /  125    e  f  -  126    TOWN OF SMITHFIELD  RESOLUTION #566 (16-2015) SEEKING ASSISTANCE FROM NCDOT FOR SIDEWALKS ON BOOKER DAIRY ROAD  WHEREAS, the Town of Smithfield is requesting assistance from the North Carolina Department of Transportation for sidewalks on Booker Dairy Road ;and WHEREAS, the Town of Smithfield is grateful that NCDOT has agreed to share the cost of these improvements as NCDOT will finance 70% of the project and the  Town will finance 30% of the project; and  WHEREAS, the Town of Smithfield is aware that the entire project will be  completed over several years and as funds become available; and  WHEREAS, the Town of Smithfield appreciates all the assistance that NCDOT has  provided to the Town and continues to provide to the Town.  NOW THEREFORE BE IT RESOLVED THAT THE Town Council of the Town of Smithfield seeks assistance from the NCDOT for sidewalk improvements along  Booker Dairy Road.  ADOPTED THIS 1*+ DAY OF SEPTEMBER, 2015.  John H. Lampe II, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  127    128    Town of Smithfield Town Council Action Form  Business Item: Receive Report on estimated demolition costs to demolish old Water Treatment Plant  att the dead-end of Front Street. Date of Meeting: September1 1, 2015 StaffWork by: Pete Connet, Lenny Branch  Date prepared:. August 20, 2015  Presentation: Pete Connet, Interim Utilities Director  Item:  At the August Council meeting the Town Council asked the staff to get estimates from a couple of demolition contractors in the area, ofv whati it might cost to demolish, remove, and level the site oft the Lenny Branch andl Ihave contacted D.H Griffin Companies- - Raleigh office, and. J. PE Edwards Company of Smithfield to obtain cost estimates/quotes to carry out this task. Their estimates are as follows:  old Water Treatment Plant on Front Street.  D.H. Griffin (2 proposals)--- $85,000-1 Includes removal of all debris from the site, but does not  include any backfill material to fill the voids.  $50,000- ift the exterior brick walis can be left in the voids. Concrete walis at thel basins to be broken down to three feet below existing ground level and filling the basins with broken concrete and brick, broken to an eighti inch minus.. For an additional $15,000 they would provide 2-3 feet of fill material over the disturbed area. Total of $65,000 fort this option with fill.  1P.Edwards-$94280  Action Requested  Accept the report of estimated demolition costs, and give instruction to the Interim Manager and staff  as to how the Council would like to proceed fromh here.  129    PROPOSAL  D.H. GRIFFIN WRECKING CO., INC. 421 RALEIGH VIEW ROAD, RALEIGH, NC 27610 PHONE 919-772-4711 FAX919-772-4311  D.H.GRIFFIN Wrecking  www.dhgriffin.com DATE: August13, 2015 BUDGET  PROPOSAL TO: Town of Smithfield ATTN: Pete Connet JOB NAME: WTP Demo FAX:  LOCATION: Front Street Smithfield, NC  PHONE:  EMAIL: mgeneAeceN  Based on site inspection and verbal descriptions, D. H. Griffin Wrecking Co., Inc. (DHGW) 1. Provide necessary labor, equipment, trucking, disposal cost, materials, insurance, etc. to perform work as indicated. 2. DHGW will demolish and dispose of materials off sitei in accordance with local, state andi federal regulations. 3.. File required National Emission Standards for Hazardous Air Pollutants (NESHAP) forms ten (10) working days prior to 5. Demo the abandoned: structure complete with slab, grade beams, footers, and concrete aeration basins We propose hereby toj perform the work as listed above for the lump sum BUDGET amount of: Eighty Five An asbestos inspection needs to be performed prior to demolition in accordance with state and federal  proposes the following scope of services:  commencement of any work related activities as mandated by state and federal law. 4. Apply for and secure the Town of Smithfield demo permit when approved.  Thousand Dollars ($85,000.00)**  regulations and DHGW's corporate safety program. **. Price includes one (1) mobilization" Engineering layout if required is by others"  Project Clarification:  The above quote is based on working Monday -Friday, 7am to 5pm* general contractor ata an! hourly or daily rate on equipment and labor* City, state, and/ori local permits other then specified above Removal and/or protection off fences, trees and shrub utilities withint the limits ofc demolition Backfill and compaction above, whether concealed or not. Signs and/or barricades  Any delays ors stoppages ofv work will bel handled as an extra costi incurred by DHGW andy will be invoiced to the owner or Relocation, evacuation, disconnection, rerouting, capping, locating and marking ofu utilities withint the demolition! limits or protection of unmarked Removal and disposition ofa any hazardous or asbestos materials, including paint, exceptt thosei items, ifa any, whicha are described andi itemized Identification or removal of underground: storage tanks (USTS) ort their contents, removal of tires, oil, Freon or otherr refrigerants. DHGW retains salvage rights to materials under contract and is reflected in this quote. Ifawarded contract, DHGW requests that a copy of this proposal must become part of the contract All payments are due and payable as noted. Whenever retainage is required tol be withheld, upon completion of D.H. Griffin Wrecking Company, Inc.'s (DHGW) scope of work (contract ors sub-contract) DHGW willi issue ani invoice for work performed and as separate final invoice for retainage. All retainage is tol be paidi ini full nol later than forty-five (45)days from date ofi final invoice. Should the project duration exceed thirly (30) days monthly progress billings will! be submitted and paid within thirty (30) days of submission. The undersigned further agrees to pay to D.H. Griffin' Wrecking Company, Inc., ar reasonable attorney's feei ift the obligation evicenced hereby be collected by an attorney-at-law: after maturity. Any alteration ord deviation from above specifications involving extra costs willl be executed only upony written  DHGW does exclude the following items:  Sediment ore erosion control, tree protection, construction!: security fences and barricades Cost ofp performance and payment bonds (cank be provideda at ana additional cost)  documents.  Payment tol be made as follows: Upon Completion or Monthly Progress Billings  orders, andy will become ane extra charge over and above the estimate. Authorized Signature: BdBlouné  NOTE: This proposal may be withdrawn by DHGW ifr not accepted within 30 days of the above date.  Ed Blount - Estimator; Mobile # 919-427-2174 Il ebioun(@dhgrfin.com  PLEASE SIGN, DATE AND RETURN: ORIGINAL to do the work as specified. Payment will be made as outlined above.  Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized  Signature  Name and Title  Date of Acceptance  130    PROPOSAL  D.H.GRIFFIN, Wrecking  D.H. GRIFFIN WRECKING CO., INC. 421 RALEIGH VIEW ROAD, RALEIGH, NC 27610 PHONE 919-772-4711 FAX 919-772-4311  www.dhgrfin.com DATE: August 19, 2015 REVISED BUDGET  PROPOSAL TO: Town of Smithfield ATTN: Pete Connet JOB NAME: WTP Demo FAX:  LOCATION: Front Street Smithfield, NC  PHONE:  EMAIL: hcomitemntabnacon  Based on site inspection and verbal descriptions, D. H. Griffin Wrecking Co., Inc. (DHGW) 1. Provide necessary labor, equipment, trucking, disposal cost, materials, insurance, etc. to perform work as 2. DHGWwill demolish and dispose of materials off site in accordance with local, state and federal regulations. 3. File required National Emission Standards for Hazardous Air Pollutants (NESHAP) forms ten (10) working days prior to commencement of any work related activities as mandated by state and federal law. 5. Demo the abandoned structure complete with slab, grade beams, footers, and concrete aeration basins We propose hereby to perform the work as listed above for the lump sum BUDGET amount of: Fifty Thousand The above revised quote is based on the exterior brick walls being left in the voids, concrete walls at the basin to be broken down three (3') feet below existing ground filling the basins with broken concrete and brick. All Optional Allowance - provide 2-3 feet of fill material over the disturbed areai for an allowance of $15,000.00 An asbestos inspection needs to be performed prior to demolition in accordance with state and federal  proposes the following scope of services:  indicated.  4. Apply for and secure the Town of Smithfield demo permit when approved.  Dollars ($50,000.00)**  concrete and brick left with in the voids will be broken to an eight (8")n minus.  regulations and DHGW's corporate safety program. ** Price includes one (1) mobilization** ** Engineering layout if required is by others"* DHGW does exclude thet following items:  Project Clarification:  * The above quote is based on working Monday - Friday, 7am to 5pm"* the owner or general contractor at an hourly or daily rate on equipment and laborh*  * Any delays or stoppages of work will be handled as an extra costi incurred by DHGW and will be invoiced to  City, state, and/or local permits other then: specified above Removal and/or protection of fences, trees and shrub or protection of unmarked utilities within the limits of demolition are described andi itemized above, whether concealed or not.  Relocation, evacuation, disconnection, rerouting, capping, locating and marking of utilities within the demolition limits Removal and disposition of any hazardous or asbestos materials, including paint, except those items, if any, which Identification or removal of underground storage tanks (USTs) or their contents, removal of tires, oil, Freon or other  Sediment or erosion control, tree protection, construction/ security fences and barricades  Backfill and compaction refrigerants. Signs and/or barricades  Cost of performance and payment bonds (d can be provided at an additional cost)  DHGW retains salvage rights to materials under contract and is reflected in this quote. Ifawarded contract, DHGW requests that a copy of this proposal must become part of the contract All payments are due and payable as noted. Whenever retainage is required tol be withheld, upon completion of D.H. Griffin Wrecking Company, Inc's (DHGW) scope of work (contract or sub-contract) DHGW willi issue anj invoice for work performed and as separate final invoice for retainage.. Allr retainage is to be paidi ini full nol later than forty-five (45) days from date of finali invoice. Should the project duration exceed thirly (30) days monthly progress billings willl be submitted and paid within thirly (30) days of submission. The undersigned further agrees to pay to D.H. Griffin! Wrecking Company, Inc., ar reasonable attorney's fee ifthe obligation evicenced hereby be collected byan  documents.  Payment tol be made as follows: Upon Completion or Monthly Progress Billings  131    attorney-at-law. after maturity. Any alteration or deviation from above specifications invoiving extra costs willl bes executed only upony written  orders, and will become an extra charge over and above the estimate. Authorized Signature: 8dBbunt PLEASE SIGN, DATE AND RETURN ORIGINAL to do the work as specified. Payment will be made as outlined above.  NOTE: This proposal may be withdrawn by DHGW ifnot accepted within 30 days oft the above date.  Ed Blount - Estimator; Mobile # 919-427-2174 le blount@dhgrifin.com  Acceptance of Proposal- The above prices, specifications and conditions are satisfactory and are hereby accepted. Youa are authorized  Signature  Name and Title  Date of Acceptance  D.H.GRIFFIN Wrecking  132    J.P. Edwards, Inc. Grading & Utility Contractor  August 18, 2015 Town of Smithfield Attention Lenny Branch  RE: Proposal for Demolition of Old Water Plant-1"Street, Smithfield  Please review the following scope of worki for the above referenced project:  ** Demolition of Old Water Plant @ North End of1Street as described and requested By Lenny Branch with Town of Smithfield. Haul off all Demolition Materials toa a Private landfill. Our Lump Sum Price $94,280.00 Includes thei following:  1) Equipment and Trucks  2) Foreman w/Tools, labor, & Tipping Fee  Ify you have any questions and/or comments please do not hesitate to call me @ my office 919)934-0518 or  my cell (919)868-6187. Thank You-  J.P. Edwards, Jr. President  929 N BRIGHTLEAF BLVD-PO - BOX2307 * SMITHFIELD, NC27577 OFFICE (919)934-0518 * FAX (919)934-9256 * CELL (919)868-6187  EMAIL: immye@ncrr.com  133    134    Town of Smithfield Town Council Action Form  Business! Item: Receive Report from Interim Utilities Director regarding validity of thel Plans and Specs for the additional transformer at the Brogden Road Substation, ifthel bidding and construction the  project were delayed for a year or1 two. Date of Meeting: September 1, 2015 Staff Work by: Pete Connet  Date prepared: August 20,2015  Presentation: Pete Connet, Interim UtlitiesDirector  Item:  Ihave contacted Booth and Associates regarding the question raised at the last Council meeting regarding the validity of the Plans and Specs for the Brogden Road Substation, should the Town Council decided not to proceed with the bidding of the project at thet time the Plans and Specs According to Booth and Associates, the Plans and Specs would still be goodi if the construction of the project were delayed. As a matter ofi fact, some of the work/tasks outlined in the approved contract document would not be needed at this time, since they deal with the actual advertising, bidding/review of bids with an award, and construction inspection and final drawings. These items would come only aftert the go-ahead was given to proceed with the  are completed, which is estimated to be. January-February of 2016.  bidding of the project.  At the time the Town Council gives the go ahead to bid the project, there would be some minor additional costs to re-verify some oft the load assumptions that were made at the time of the Booth has provided some pros and cons of going on with the project in the spring of 2016 (see attached). They also told me thati ift the only transformer were bid and awarded int the spring of 2016, that the first payment fort the transformer would not be due until it was delivered, which would be ninet to ten months from the date ofthe order. That would meant that the financing and payment would be in the FY 2017 budget. If the Town did al loan for the project, rather than paying from our Electric Fund Balance, the first debt service payment would be int the FY 2018  original design.  budget.  Action Requested  Receive the Report responding to the questions raised at the August 2015 meeting.  135    136    TOWN OF SMITHFIELD SMITHFIELD, NORTH CAROLINA PROS AND CONS OF SUBSTATION EXPANSION Pros to completing construction in ther next 12-161 months  EXPANSION OF BROGDEN 230 TOSKYSUBSTATION  Transformers are at one the lowest price points in the last 5+ years. The cost difference between recent quotes and the existing unit is approximately 20% (lower). The volatility of commodities such as copper and steel have relaxed compared to the last five years.  These materials make up nearly the entire transformer.  Borrowing rates are at a historically low and are only expected to increase.  Major expenditures such as the transformer could be delayed as much at 12 months without having to park the engineering. This is due to the time required to prepare bid documents, allow sufficient time for bidding, completion of bid evaluations, and contract preparation. In addition the current manufacturing time is a minimum of 30 weeks. Total time from start of engineering to delivery could be as much as 40 weeks. Typical contracts state that invoicing shall not occur until the transformer is delivered to the site. This would delay any transformer invoicing out as far as the 1*or 2md quarter ofFY 2017  or further is written into the bid specification.  Construction expenditures would not occur in FY2016. Construction labor cost/billing would not occur until the 1"or 2nd quarter of FY 2017. Engineering will extend into the 3rd quarter of] FY 2016 thereby delaying the execution of any construction contract into the 1"or2m quarter ofFY2 2017. The first contract invoice would not likely be due before  the 3rd quarter.  Adding a second transformer in the next 18 months will reinforce the valuable on-going distribution conversion work that is taking place to improve system reliability and move load away from the 12kV Duke Energy Substation on to the Brogden Road Substation. Int the event that one of the transformers needs to be serviced or repaired, the unit to be repaired can be isolated and removed from service without interrupting the service to town members. Each transformer would be capable carrying the full load of the town when necessary. Upgrading now will help protect the town from extended outages due to  Offloading the Duke Substation will eliminate the facility charges.  at transformer failure by switch over to the other transformer.  15-0005-0053 OA August 2015  137    Cons to delaying construction  Depending on the timeframe for construction, a delay will likely result in higher Depending on the timeframe for construction, a delay will likely result in higher material Currently there is not a backup 25kV substation that can be used to back feed the system. This greatly increases the vital importance of the Brogden Road substation reliability. Delaying the addition of the transformer continues to carry the risk of losing this vital Delaying construction could result in extended outage times due to having the only substation transformer out of service. A transformer failure could cause an outage extending between days and months. Ifthe transformer cannot be repaired on site, it will need to be craned out of place and transported by truck or rail to the nearest repair  construction labor costs. procurement costs.  source for an undetermined window of time  facility.  15-0005-0053 O August 2015  138    Financial Report        Town of Smithfield Revenues VS. Expenditures  2016) YTD GF Revenues VS. Expenditures $953,486  2015 GF Same Period  $1,000,000 $800,000 $600,000 $400,000 $200,000 $0  $1,000,000 $800,000 $600,000 $400,000 $200,000 $0  $587,679.  GFR Revenues 2015 GFE Expenditures: 2015  GFF Revenues2 2014 GFE Expanditures: 2014  $222,5 FY15-16atluly31  $249, FY14-15atluly31  2016 YTD w/s Revenuesvs. Expenditures  2015 w/s Same Period  $1,000,000 $800,000 $600,000 $400,000 $200,000 $0  $1,000,000 $800,000 $600,000 $400,000 $200,000 $0  W/SR Revenues 2014 "W/SExpendtures: 2014  $400;586 $121,9 FY15-16atluly31  w/SRevenues: 2015 W/sExpanditures? 2015  $217,410  $142.427 FY14-15atluly31  2016 YTDI Electric Revenuesvs. Expenditures $1,528,863  2015 Electric Same Period  $1,655.256  $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0  $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0  ElectF Revenues 2014 ElectE Expenditures: 2014  BE ElectR Revenues 2015 ElectExpenditures: 2015  $502,21  $476,40 FY14-15atluly31  FY15-16atluly31  139    TOWN OF SMITHFIELD July 31, 2015 Gauge:1/12 or 8.33 Percent  MAJORI FUNDSI FINANCIAL SUMMARY REPORT  8.33%  GENERALI FUND  Actual FY'14-5 $  Budget Actual to Date YTD%  Revenues  FY'15-16 $ 5,499,200 $ 425,000 810,000 1,990,000 829,400 1,326,200 1,260,756 942,000 397,542 200,000 $1 13,680,098 $ 222,598  FY'15-16 Collected 18,474 45,719 10.76% 78,466 27,211 52,728  Current & Prior Year Property Taxes Motor Vehicle Taxes Utility Franchise Taxes Local Option Sales Taxes Aquatic and Other Recreation Sanitation All Other Revenues Loan Proceeds Transfers (Electric and Fire Dist.) Fund Balance. Appropriated Total Expenditures General Gov.-Governing Body Non Departmental Debt Service Finance Planning Police Fire EMS General Services/Public Works Streets Motor Pool/Garage Sanitation Parks and Rec SRAC Contingency (Previously Part Of Gen Gov) AppoprationsCommbautons Total  0.34% 0.00% 0.00% 9.46% 2.05% 4.18% 0.00% 0.00% 1.63% Spent 6.21% 6.47% 4.81% 6.81% 5.15% #DIV/O! 6.09% 3.03% 4.66% 4.19% 5.27% 8.92% 0.00% 0.00% 6.97%  $ Actual FY'14-5  Budget Actual to Date YTD%  FY'15-16 $ 265,435 $ 1,221,109 1,404,646 118,158 407,786 3,532,799 1,884,571 471,479 935,157 93,220 1,226,145 807,097 962,336 350,160  FY'15-16 16,492 167,434 13.71% 163,396 11.63% 7,644 19,596 240,574 97,143 28,724 28,343 4,341 51,427 42,561 85,810  $  $ 13,680,098 $ 953,485  YTD Fund Balance Increase (Decrease)  140    8.33%  WATER ANDSEWER: FUND  Actual FY'14-5  Budget Actual to Date YTD%  Revenues Water Charges Water Sales (Wholesale) Sewer Charges Tapl Fees All Other Revenues Loan Proceeds Fund Balance Appropriated Total  FY'15-16 2,144,580 $ $ 670,000 $ 2,811,738 16,000 10,500 2,545,000 517,080 $ 8,714,898 $ 121,978  FY'15-16 Collected 46,572 2.17% 14,151 2.11% 58,204 2.07% 1,050 6.56% 2,001 19.06% 0.00% 0.00% 1.40%  $  Actual FY'14-5  Budget Actual to Date YTD% FY'15-16 3,086,877 $ 214,040 5,207,846 149,466 270,709 $ 8,714,898 $ 400,587  Expenditures Water Plant Water Distribution/Sewer Coll (Less Transfers) Transfer to Generai Fund Transfer to W/S Capital Proj. Fund Debt Service Contingency Total  FY'15-16 186,547  Spent 6.93% 3.58% #DIV/O! #DIV/O! 0.00% 0.00% 4.60%  $  ELECTRIC FUND  Actual FY'14-5  Budget Actual to Date YTD% FY'15-16 $ 17,244,400 $ 464,374 375,000 41,000 285,854 $ 17,946,254 $ 502,210  Revenues Electric Sales Penalties All Other Revenues Loan Proceeds Fund Balance Appropriated Total Expenditures AdminsmatonOpentions Purchased: Power Debt Service Capital Outlay Contingency Transfers to General Fund Total  FY'15-16 Collected 34,634 3,202  2.69% 9.24% 7.81% 2.80% Spent 9.05% 0.00% 0.00% 8.52%  $ Actual FY'14-5  Budget Actual to Date YTD % $ 1,948,626 $ 214,124 10.99%  FY'15-16 14,200,000 366,240 496,000 691,846 243,542 $ - 17,946,254 $ 1,528,863  FY'15-16 1,285,136 29,603  $  141    CASHANDINVESIMENIS 5,808,678 3,585,792 6,241,561 24,008 22,395 5,836 178,891 30,212 97,917 $15,995,290  General Fund (Includes P. Bill) Water and Sewer Fund Eletric Fund* Capital Project Fund: Wtr/Sewer (45) Capital Project Fund: General (46) Capital Project Fund: Electric (47) Firemen Relief Fund (50) Fire District Fund (51). JB George Endowment (40) Total *Plug  Interest Rate  1st CITIZENS NCCMT FOUR OAKS KSI BANK BB&T PNCI BANK  8,608,427 0.20% 2,237,165 0.080% 1,290,135 0.30% 3,658,033 .2,.65,&.8 201,530 0.10% 15,995,290  0.12%  Account Balances Confirmed By Finance Director on 7/14/2015  142    Department Reports        SMITHED  NORTH CAROLINA  FINANCE! DEPARTMENTAL REPORT FOR JULY,2015  SUMMARYOF ACTIVITTES: Daily Collections.. Tax & Vehicle License.. Franchise Tax.. Sales & Use Tax.. Powel Bill.. Total Revenue FINANCE:  $2,477,113 3,784 0 182,674 0 $2,663,571  Expenditures: General, Water, Electric and Firemen' s Fund..... $3,978,094 Compiled and submitted monthly retirement report on 7/31/2015  Issued 114 purchase orders  Processed 816 vendor: invoices for payment and issued 379 accounts payable checks Prepared and processed 3 regular payrolls and 1special payroll for Interim Fire Chief. Remitted federal and state payroll tax on 7/2/15, 7/17/15, 7/24/15 and 7/31/15 respectively Issued 0 new privilege licenses (new law change in effect 7/1/2015 Collected $105 in. July for past due privilege license fees. NOTE: This brings the total collected for Fiscal Year 2015 to $5,585. The past due collections are the result ofr mailing some 279 past Calendar year-to-date bad debt collections total $1,460(EMS: = $9,966; SRAC= $9,368; and Utility =$12,126). NOTE: Due to tax rate changes at the state level in 2014, debt collections are down some $40,000 when compared to the same period last year... fewer North Carolina tax  due notices to local businesses Processed 23 NSF Checks (Utility and SRAC)  payers received tax refunds this filing year Other month end data report attached  FINANCE DIRECTOR  Held Finance Department staff meeting on July 28, 2015 Attended Town Council regular meeting on July 7,2015 Attended! Department Heads staff meetings on July 9 and 21, 2015 Prepared for Worker's Comp Audit held on July 28, 2015  Prepared and filed Form LGC203 (Report of Deposits and Investments at 6/30/2015) on July  27,2015  Prepared (inj part) for audit site visit schedule for August 24- -26,2 2015 Invoiced Smithfield Housing Authority for resource officers  Invoiced 5 grave openings  Prepared and filed the annual Powell Bill Expenditure Report on July 29,2015  143    Finance Department totals for July 2015 Meter Reading Actual Meters Read/ /D Door Hangers Meters Loaded to Hand Held Meter Tech Service Hours Billing/Collections Bills Mailed Areal Lights Billed JoCo Wholesale water Load Mgmt AC credit Load Mgmt water heater credit Adjustments Delinquent Accts/Late Fees NSF-L Utility Only Refund Checks Issued Door! Hangers Disconect for non-pay Reconnect for payment received Bank Drafts Lockbox ECO Payment Totals  10,036 10,212 0  $0.00  6,075 $2,694,805.68 926 $36,597.95 37,729,000 $56,599.52 485 -$4,850.00 600 -$3,666.00 116 -$10,535.48 1,418 $17,361.78 19 $3,598.60 12 $2,290.07 191 48 24 689 $354,952.83 1,166 $555,297.00 181 407 $107,941.00 BOTH 4,169 $1,438,348.86 2 3 1 14 266 266 109 35 94 0  IVR-phone On-Line (website)  Cash' Window Transactions/Payments Accts collected from Debt setoff Accts submitted to Debt Setoff Service Orders Requested Orders Completed Orders  $186.88 EMS $336.30 SRAC $304.00 Utility $3,900.76 Utility  Terminated Accounts Meters Rechecked New Turn on Accounts  Meter Tamper/N Meter Missing Phone Call Usage CSR-Elaine Inbound Outbound  Duration 42 88  7:38:31 1:54:39  csR/Colections-Audrey  144    Inbound Outbound Inbound Outbound Inbound Outbound Total Town (Trunk Lines) Inbound Outbound  182 98 69 4 270 42 2,826 1,418  3:42:53 1:17:44 1:39:25 0:01:47 2:29:28 1:55:05 81:19:56 53:04:35  Collections- Cash Window#2  Switch Board Operatorx1101  145    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC 27577 P.O. Box 761, Smithfield, NC 27577  SMITHFIED  NORTH CAROLINA  BOARD ACTIONS REPORT- - 2015  July 0 0 0 0 0 0  Calendar Yeari to date  Town Council Rezoning Conditional Use Ordinance Amendment Major Subdivisions Annexations Special Events Planning Board Rezoning Condition Use Ordinance Amendment Subdivisions Annexations  2 2 2 0 0 14  0 0 0 0 0  1 2 2 0 0  Board of Adjustment  Variance Admin Appeal  0 0  1 0  146    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC: 27577 P.O. Box 761, Smithfield, NC: 27577  SMITHPIE  NORTH CAROLINA  CODE COMPLIANCE MONTHLY REPORT 2015  Jul-15 143 131 164 108 108 2 40 10 2  Calendar Vear To date 866 851 1036 679 679 10 223 62 2  Written.Violations Resolved Violations On Site Meetings Temporary Signs Violations Temporary Signs Removed Condemned Structures Removed Community" Volunteers Families Helped By Helping Hand Volunteers ADA Compliant Ramps BuiltE By Volunteers  147    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC27577 P.O. Box 761, Smithfield, NC27577  SNTIHFIED  NORTH CAROLINA  PERMITS ISSUED MONTHLY REPORT- July 2015  Permit Fees $100 300.00 $450 850.00 850.00  Pemits Issued  Site Plan Zoning Zoning  Major Site Plan Land Use Sign Report Period Total: YTD Total:  1 3 9 13 13  Permit# Permit Type Sub Type Z15-000087 Zoning Z15-000088 Zoning Z15-000089 Zoning Z15-000093 Zoning Z15-000094 Zoning Z15-000095 Zoning Z15-000096 Zoning Z15-000097 Zoning Z15-000098 Zoning SP15-000037 Site Plan Z15-000099 Zoning Z15-000101 Zoning Z15-000102 Zoning  Business Name Alli in One Cellular and Electronics Allin One Cellular and Electronics Senior Resource Services  Project Address 527 South Brightleaf Boulevard 527 South Brightleaf Boulevard 222 Peedin Road  Land Use Sign Sign Sign Land Use Sign Sign Sign Sign Major Site Plan Sign Sign Land Use  Southeast Woman's Center 300 South Third Street  Smithfield Car Mart Smithfield Car Mart Starbucks Sheetz Evan. Jewellers Glen Lake Apartments Billboard Repair Fresh Start Cuts & Styles Hair Salon Smithfield Carmart Inc  115 South BRIGHTLEAF Boulevard 115 South BRIGHTLEAF Boulevard 110 South Equity Drive 1700 East Mark Street 320 East MARKET: Street 401 NC210 Highway 2095 West Market Street 117 NorthTHIRD: Street 115 South BRIGHTLEAF Boulevard  148    TOWN OF SMITHFIELD POLICE DEPARTMENT MONTHLY REPORT MONTH ENDINGJuly: 31,2015  I.  STATISTICAL SECTION  Month Ending July 31, 2015 Calls For Service Incident Reports Completed Cases Closed Accident Reports Arrest Reports Burglaries Reported Drug Charges DWI Charges Citations Issued Speeding No Operator License Registration Violations  July-15 2147 197 192 64 145 10 29 9 290 71 60 41  July-14 Total 2015 Total 2014 YTD Difference  2189 171 162 63 111 11 17 6 278 106 44 27  13,137 1201 1301 492 871 57 210 62 1891 465 452 243  16,134 1189 1159 482 849 65 199 66 2340 877 545 318  -2,997 42 142 10 22 -8 11 -4 -457 -412 -93 -75  I. PERSONNEL UPDATE  The department currently has one vacancy for a sworn position. A conditional offer of employment has been made to fill this vacancy. Itis expected this person will bel hired in August. One officer and one sergeant remain on light  duty.  MI. MISCELLANEOUS  The department completed its annual security assignment: for the July 4th Celebration which was conducted on July 5ti. The department also assisted Clayton PD with its CALEA Assessment. Annual evaluations were completed for the entire staff. The police department participated in the "Fun in the Park" event at Smith Collins Park. School Resource Officers are preparing to return to their school assignments in August.  Calls for service continue to decrease due to a change in the manner in which calls are  logged. This record keeping change began in. January 2015.  149    User: MSOUTHERLAN  SMITHFIELD POLICE! DEPARTMENT  08/06/2015 15:57  REPORTED UCR OFFENSES FOR' THE MONTH OF JULY 2015  July 2014 2015 0 1 3 0 3 11 15 10 6 1 3 52 0 0 62 77  July 0 0 4 3 1 14 18 9 5 1 3 49 1 1 60 78  Percent Year-To-Date  Percent 0 N.C. 2 200% 0 08 1 508 -1 -118 2 58 4 78 -6 -10% 7 218 -3 -338 -10 -568 -11 -38 -1 -10% -1 -508 -19 -15  PART I CRIMES MURDER RAPE ROBBERY Commercial Individual ASSAULT VIOLENT * BURGLARY Residential Non-Resident. Commercial LARÇENY AUTO THEFT ARSON PROPERTY * PART I TOTAL: PART II CRIMES Drug Assault Simple rorgery/counterreit Fraud Embezzlement Stolen Property Vandalism Weapons Prostitution All Other Sex Offens Gambling Offn Agnst Faml/Chld D.W. I. Liquor Law Violation Disorderly Conduct Obscenity Kidnap All Other Offenses PART II TOTAL: GRAND TOTAL: N.C. = Not Calculable (r_month1)  +/- Changed 2014 2015 +/- Changed  0 N.C. -1 -1008 1 338 3 N.C. -2 -678 3 27% 3 20% -1 -10% -1 -178 0 08 0 08 -3 -68 1 N.C. 1 N.C. -2 -38 1 18  0 0 1 3 11 11 2 3 9 8 42 44 54 58 61 55 34 41 9 6 18 8 327 316 10 9 2 1 400 381 454 439  -58 -38  21 10 2 11 0 1 12 2 0 1 0 1 7 0 1 0 1 5 75 152  30 18 5 13 2 5 12 5 0 0 0 1 9 0 1 0 0 5 106 184  9 43% 8 808 3 1508 2 188 2 N.C. 4 4008 0 08 3 150% 0 N.C. -1 -100% 0 N.C. 0 08 2 298 0 N.C. 0 08 0 N.C. -1 -100% 0 08 31 418 32  215 194 78 115 9 21 62 78 1 8 10 11 73 48 12 21 0 0 4 7 0 0 2 5 63 60 8 8 10 7 0 2 2 0 36 46 585 631  -21 -108 37 478 12 1338 16 268 7 7008 1 108 -25 -34% 9 758 0 N.C. 3 758 0 N.C. 3 1508 -3 -58 0 0% -3 -30% 2 N.C. -2 -100% 10 288 46 88 31 38  218 1039 1070  Page:1  150    Town of Smithfield Fire Department Month Ending: July 2015  STHED NORTH I.  PN  Statistical Section Responded to:  7 Total Structure Fires Dispatched Confirmed Structure Fires (Our District) Confirmed Structure Fires (Other Districts)  99 EMS/Rescue Calls 2 Vehicle Fires 9 Motor Vehicle Accidents 4 Fire Alarms (Actual) 13 Fire Alarms (False) 14 Misc./Other Calls 4 Mutual Aid (Received) 6 Mutual Aid (Given)  148 TOTAL EMERGENCY RESPONSES  Conducted 34 Fire inspections/Complance Inspections Conducted 5 Public Fire Education Programs  194 344  Adults in Attendance Children in Attendance  Conducted Completed Completed  Plans Review Construction/Renovation Projects  Issued 0 Fire Code Citations Issued 0 Fire Lane Citations Completed 10 Re-Inspections  Consultation/Walk Through Fire Investigations  II. Major Revenues  Inspections: $2,025.00  Major Expenses for the Month:  151    II. Personnel Update: Hired Anthony Piper at the Firefighter 1 position  V. Narrative ofmonthly departmental activities:  152    Town of Smithfield Public Works Department July 31, 2015  230 7 0  Total Work Orders completed by the Public Works Department  Burials, at $700.00 each = $4,900.00 Cremation Burial, $400.00 each = $0  $1,000.00 Sunset Cemetery Lot Sales  $3,750.00 Riverside Extension Cemetery Lot Sales 416.87 tons of household waste collected  150 8.5 36 12 Z  tons of yard waste collected tons of recycling collected Animal Control work orders completed Cats transported to Animal Shelter Dogs transported to Animal Shelter  153    Town of Smithfield  PublicV Works Appearance Division Buildings, Facilities, and Sign Division  Cemetery, Landscapes, and Grounds Maintenance  Monthly Report July 31, 2015  I.  Statistical Section Burlals  Z 6 Z 41  Works Orders - Buildings & Facilities Division Work Orders - Grounds Division Work Orders - Sign Division  II. Major Revenues  Sunset Cemetery Lot Sales: Riverside Ext Cemetery Lot Sales: Grave Opening Fees: Total Revenue: III. Major Expenses for the Month: None for the month, IV. Personnel Update:  $1,000.00 $3,750.00 $4,900.00 $9,650.00  Employee. Johnathan Best resigned his position this month. Chris Tappin was hired  on. July 14th to fill the slot.  V.  Narrative of monthly departmental activities:  The overall duties include daily maintenance on cemeteries, landscapes, right-of-ways, buildings and facilities. The Public Works safety meeting covered  job responsibilities and other concerns related to job duties.  154    Town of Smithfield Monthly Report July 31, 2015  Public Works Drainage/Street Division  MSTHOSONN  I.  Statistical Section  a. All catch basins in problem areas were cleaned on a weekly basis b. The Public Works Department assisted with several events this month including July 4th celebration, Smith Collins Fun in the Park event and the  Midtown Reunion on 7th Street.  C. 1-V Work Order - 20 Linear Feet Drainage Pipe installed. d. 6-N Nuisance properties were cut for the Planning Department. e. 15 - Work Orders - 1000lbs. of Cold Patch was used for 21 Potholes. f. 36-V Work Orders were completed regarding Animal Control related issues. 12 Cats and 7 Dogs were transported to the Animal Control Shelter.  II.  Major Revenues None for the month None for the month. IV. Personnel Update: None for the month  III. Major Expenses for the Month:  V.  Narrative of monthly departmental activities:  The employees of the Public Works Department staff meeting was on job responsibilities and addressed other concerns within the department.  155    Town of Smithfield Public Works Department July 2015 Drainage Report  Location: Startingl Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Startingl Date: Completion Date Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials:  Dogwood and Aspen. 7/1/2015 7/1/2015 4hrs.  Repaired large sinkhole area at corner ofcatch basin. 420 Cat backhoe, 402 pickup plus hand tools. 2 yards of3000psic concrete. g"and Market Street. 7/2/2015 7/2/2015 8.5hrs.  Backfilled low areas around sidewalk and edge ofa 420 Cat backhoe, bobcat tractor, 405 dump truck, One tandem load oft topsoil. Alley behind R.L. Sanders Funeral Home.  asphalt.  7/9/2015 7/9/2015 6hrs.  Scraped dirt road behind R.L. Sanders Funeral Home. 420 Cat backhoe, bobcat tractor, 405 dump truck.  15.061 tons of57 stone. Riverdale Circle, 7/10/2015 7/16/2015 12hrs. N/A 11070ld Goldsboro Road. 7/13/2015 7/13/2015 1.5hrs, New Holland tractor. N/A  817 Blount Street, Blount and Lee vacant lot, Stancil Street vacant E Market Street beside Byrd'sstore, 973 W Market Street, Hillcrest and lot,  Cut Nuisance properties for Planning Department. 402 pickup with trailer, Scag mowers, bush tractor  hog  plus hand tools  Cut back vegetation from ditch bank for positive  drainage.  156    Location: Starting Date: Completion Date: Man-hours: Description Equipment: Materiais: Location:  FEMA Lots, Rand Street, gh and. Johnston, Birch cul-de-sac, 4"and North, Johnston and 9", Berkshire Rd, Powell and Coats. Cut back right of way areas and FEMAI lots.  7/14/2015 7/20/2015 32hrs. 402 pickup with trailer, N/A  bush  Scag mowers,  hog tractor plus hand tools  S3-and Johnston, S2"and Wellons, Wilson Mills and Hamilton, 707, 10061 North Street, 633 Venture Drive, 22B1 N Sussex, 3,7, 13 705, Eden Drive, Maple and Cherry, Bridge and 3",310 Bridge Street, Vermont  and Hood, 3" and. Johnston. 7/21/2015 7/31/2015 16HRS.  Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date Man-hours: Description: Equipment: Materials: Location: Starting Date: Completion Date Description: Man-hours: Equipment: Materials:  21 Potholes were filled with Perma Patch 402 pickup plus hand tools. 1,000 pounds of perma patch asphalt. Brookwood Drive Cul-de-sac.  asphalit.  7/27/2015 7/27/2015 8hrs.  Replaced a 20ft section of drain line for positive drainage.  420 Cat backhoe, 405 dump truck, 20FT section 15" HDPE DRAINLINE.  3"and Dundee. 7/28/2015 7/28/2015 3hrs.  Repaired hole in drain line for positive 402 pickup plus hand tools. Two 80lbs. bags of concrete.  drainage.  157    Town of Smithfield Monthly Report July31, 2015  Public Works Fleet Maintenance Division  I.  Statistical Section 1F Preventive Maintenances 2 North Carolina Inspections 50 Work Orders  II. Major Revenues  None for the month  III. Major Expenses for the Month:  None for the month IV. Personnel Update: None for the month  V.  Narrative of monthly departmental activities:  The shop employee performed preventive maintenances on all Town owned generators. The employees oft the Public Works Department staff meeting was on job responsibilities and addressed other concerns within the department,  158    Town of Smithfield Monthly Report July31,2015  Public Works Sanitation Division  I. Statistical Section  The DMvsion collected from approximately 4100 homes, 4 times during the month a. Sanitation forces completed 61 work orders b. Sanitation forces collected 416.87 tons of household waste C. Sanitation forces disposed of 75 loads of yard waste and debris at Spain d. Recyding forces collected 0 tons of clean wood waste (pallets) e. Town's forces collected 4.17 tons of construction debris (C&D) f. Town's forces disposed of Q scrap tires g. Recycling forces collected 6.45 tons of recyclable plastic h. Town's forces collected 2,920 Ibs. of cardboard j. Disposed of 2,780 Ibs. of plastics & glass k. Disposed of 249 gals. of used motor oil  Farms Nursery  i. At total of 0 gallons of cooking oil was collected at the convenience site  II. Major Revenues  a. Received $0.0 from Sonoco Products for cardboard material b. Sold 0 Ibs. of aluminum cans for $0.00 C. Sold 0 Ibs. of shredder steel for $0.00 to Omni Source  III. Major Expenses for the Month:  Brightl Leaf Welding & Machine Shop was paid $676.70 for street sweeper repairs. Peterson Industries was paid $973.19 for blades for the loader buckets on the knuckle boom loader trucks. Fleet Pride was paid $556.04 for an air dryer for  knuckle boom loader #311. IV. Personnel Update:  Jackie Mitchell is still out on medical leave. Due to the lack of man power a temporary employee was hired to help out the sanitation crew. V. Narrative of monthly departmental activities:  The department worked closely with Parks & Recreation and Downtown Development on providing traffic controi devices and event containers for the July 4th Celebration and special events held at the Parks. Provided traffic control and event containers for "The Midtown Reunion" and "Fun in the Park" at Smith Collins. The employees of the Public Works Department staff meeting was on job responsibilities and addressed other concerns within the department.  159    SMITHFIED  NORTH CAROLINA Utilities Department Monthly. Report July 2015  Statistical Section  Electric CP Demand 30,309 Kw relative to. June's demand of was 30,806 Kw. Electric System Reliability for was 99.8862% relative to June's 99.99%. The number is down this month due to squirrel ont the line. July 17.Outage 1.5-2hrs. Raw water treated on a daily average was 3.325MG relative to 3.160MG for. June; with maximum demand of3.867MG relative to. June's3.794MG. Total finished water to the system was 95.114 MG relative to June's 91.190MG. Average daily for the month was 3.068 MG relative to June's 3.040MG. Daily maximum was 3.603 MG (Tuesday, July 28) relative to. June's 3.718 MG. Daily minimum was 2.565MG (Saturday, July 1), relative to. June's 2.100N MG. Electrical sales were $1,865,869 relative to. June's sales of$1,608,399 Water sales were $190,276 relative to. June's $179,241 Sewer sales were$242,794 relative to. June's $232,930  Miscellaneous Revenues  Johnston County Water purchases were $56,599: relative to. June's$69,269  Major Expenses for the Month  Electricity purchases were $1,285,1361 relative to. June's$1,505,149 Johnston County sewer charge was $ 159,900 for 52,395MG relative to June's  $254,995 for 84,976MG.  Personnel Changes  Waterand Sewer Department  Jeremy Rouse resigned to take aj job with DEP Everette Blackman resigned as] Engineering Tech  160    SMITHFIET  NORTH CAROLINA  Town Of Smithfield WATER AND SEWER Monthly Report JULY 2015  I.  Statistical Section REPLACED 12 WATER METERS SET 0 METERS FOR NEW ACCOUNTS REPAIRED 11 LEAKS REPAIRED 4 SEWERS WASHED 9573 FEET SEWER LINES MADE 0 WATER TAPS, ANDO SEWER TAP  II.  Major Revenues NA  III. Major Expenses for the Month:  IV. Personnel Update  JEREMY ROUSE LEFT FOR ANOTHER JOB Miscellaneous Activities: RODDED 11 SEWER SERVICES INSTALLED 6" VALVE SERVICE CALLS 243 LOCATES 134  V.  CHECK 18 LIFT STATIONS DAILY FLUSHED DEAD ENDS 1 TIME  161    9eese e9  90  4e sge  g8 R8 889888888,8888  ée 1e  999929  8888 999e  8888 FRPHBAHAARAEPE  162    MTHFEL NORTH CAROLINA  MONTHLY WATER LOSS REPORT  JULY 2 2015  PFUNE-J/PMOLE-1DAS 3/4" LINE - BROKE - 4HOURS 3/4" LNE-/B-HOIE-2DAIS 3/4"LINE- 1/16" HOLE- 4DAYS 3/4'LINE-1/4" HOLE- 1DAY 4/INE-1/2-HOLE- 1DAY 3/4"LINE- 1/16"HOLE- 4DAYS 3/4"LINE-1/16" HOLE -2DAYS 3/4" LINE 1/16/HOLE-2DAYS 2"LINE - 1/8'HOLE-1DAY 2" LINE-1/BPHOLE-1DAY  163    Town of Smithfield Water Treatment Plant Rate of Flow 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3,80 3.80 3.80 3.60 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.60 3.80 3.60 3.80 3.80 3.80 117.80 3.80 3.80 3.80  Alli figures arei in MGD. July"15 MonthlyTotals Finish Metered 3.114 3.181 3.123 2.890 3.116 3.220 3.093 3.276 3.349 3.420 2.646 2.675 3.130 3.023 3.056 3.030 3,272 3.108 3.113 3.059 2.685 3.330 3.139 3.335 2.989 3.058 3.184 3.899 3.589 3.304 3.459 97.865 3.157 3.699 2.648  Hrs. Operated 19.5 18.0 22.5 19.0 21.0 17.0 20.0 20.0 23,5 20.5 18.5 16.5 23.5 20.5 21.0 21.0 22.0 22.0 22.0 21.5 18.0 24.0 19.0 22.5 20.0 20.0 21.5 22.5 22.0 21.0 24.0 644.0 20.8 24.0 16.5  Raw Treated 3.092 3.512 3.549 3.010 3.296 2.885 3.213 3.211 3.728 3.318 2.964 2,614 3.749 3.188 3.383 3.331 3.417 3.495 3,533 3.388 2.800 3.811 2.999 3.582 3.146 3.204 3.323 3.559 3.597 3.346 3.867 103.088 3.325 3.867 2.814  Plant Useage Dist. System 0.0845 0.0877 0.0869 0.0871 0.0888 0.0516 0.1209 0.0865 0.0882 0.0887 0.0811 0.0813 0.0903 0.0790 0.0880 0.0874 0,0901 0.0896 0.0901 0.0918 0.0865 0.0942 0.0900 0.0940 0,0803 0.0898 0.0922 0.0985 0.0935 0.0904 0.0946 2.751 0.089 0.121 0.052  Finish to %ofRAW TREATED  Date 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total Avg Max Min  TO SYSTEM 97.98 88.08 85.55 93.12 91.84 110.59 92.50 99.33 87.47 100.46 88.54 99.22 81.08 92.35 87.73 68.33 93.12 86.36 85.56 87.58 99.95 84.91 101.67 90.48 92.17 92.64 93.04 101.22 97.18 96.04 87.00 92.26  3.030 3.093 3.038 2.803 3.027 3.168 2.972 3.190 3.261 3.331 2.565 2.594 3.040 2.944 2.968 2.943 3.182 3.018 3.023 2.967 2.799 3.238 3.049 3.241 2.900 2.968 3.092 3,603 3.498 3.214 3.364 95.114 3.068 3.603 2.565  164    SWTHFIED  NORTH CAROLINA  Town of Smithfield Electric Department Monthly Report July, 2015  I.  Statistical Section Street Lights repaired -37 Area Lights repaired -15 Service calls - 59 Underground Electric Locates -80 Poles changed out or installed -6 Underground Services Installed -1  II.  Major Revenues N/A  III. Major Expenses for the Month:  N/A  IV. Personnel Update:  The Utility Dept. had a Safety Meeting on Hazard Communication. Continuing Conversion work of transformers on far South side. Done approximately 146 turn off & on for Meter Dept. Trimmed limbs along streets for Street Dept. Put up Flags for Street Dept. from 5h St. to Brightleaf Blvd. Substation work for Solar farm is ongoing. Installed breaker paneis for 4th of July festivities.  V.  Miscellaneous Activities:  165