TOWN OF STOKESDALE COUNCIL MEETING 8325 Angel Pardue Road Stokesdale, NC: 27357 May 21, 2013  The regular meeting of the Stokesdale Town Council was held on' Tuesday, May 21, 2013 at the Town Hall located The following Council members were present: Mayor Randle Jones, Randy Braswell, Frank Bruno and William N. Others present included William B. Trevorrow, Town Attorney; Deputy Scott Casey, Guilford County Sherriff's Department; Michael Albert, Town Planner; Carolyn Joyner, Finance Oficer/Town Clerk; and Donna McCall, Mayor Jones called the meeting to order at 7:04 pm. Following the Pledge of Allegiance, Council considered the agenda. Ms. Halbrook made a motion to adopt the Agenda. Mr. Bruno seconded the motion. All Council members Reading and approval of minutes of the. January 4, 2013 Council Workshop on the 2011-2012 Audit; January 4, 2013 Council Workshop on the 2013-2014 Budget; and the. January 15, 20131 Regular Council Meeting and Executive Session: Mr. Bruno made a motion to accept the minutes as they were written. Ms. Halbrook seconded the motion. Mr. Braswell noted a misprint in the. January 15, 2013 minutes of the regular Council meeting on the first page, middle paragraph regarding the presentation of the 2011-2012 Audit. It should read that the Town has $3.4million cash in the' Town's account which would includel both the General Fund and the Water Enterprise Fund. Mr. Braswell made a motion to include amending the minutes of the January. 15, 2013 regular Council meeting to reflect the actual amount of $3.4 million. Mr. Bill Jones seconded the motion. All Council members voted aye and  at 8325. Angel Pardue Road. (Bill). Jones and Mickie Halbrook.  Deputy Clerk.  voted aye and the Agenda was approved as presented.  the minutes were approved. NEW BUSINESS:  COMMENTS FROM THE FLOOR: There were no comments from thei floor.  Report from Guilford County Sheriff's Department: Deputy Casey from thel last meeting 25 calls that generated reports with four Partl Icrimes. There were two arrests, with all property being recovered in one of thel breaking and entering cases and a stolen motor vehicle. Mr. Braswell inquired as to the deputy's car condition at this time. Deputy Casey replied that a check engine light came on which was caused by a sensor. It has 72,000: miles on it and the engine was replaced at 58,000 miles. Deputy Casey reported that there were no major problems and the vehicle Public Hearing: Revisions to State of Emergency Ordinance: Mayor Jones noted that the State's Emergency Ordinance has been amended and most counties and municipalities must make amendments to their Ordinance. The public hearing is a continuance from the last Council meeting. No one came forward with any comments on the Mayor. Jones asked Mr. Trevorrow if there is an amended version of the Ordinance. Mr. Trevorrow responded there is not one in a final format, since it was not known what the public hearing was going toj produce. He said that he did have some suggestions and additions to the County's version. In keeping with the comments from Council at their last meeting, he has checked with other local municipalities to see what they have done. He suggested a statement revoking all prior ordinances should be included as well as a separation clause that if any part of the ordinance is found to be unlawful that does not affect the parts that are. under discussion. The County Ordinance would be modified to include the Town of Stokesdale specifically rather than generally. The goal is to seek uniformity within Guilford County SO that the Sheriff's Office would not have problems enforcing the Ordinance  could last at least another year. UNFINISHED BUSINESS:  proposed revisions to the ordinance.  anywhere in the County. May21,2013TC1 Mtg Appr 1-21-14  Book 11, Page 2276  I-    Mayor Jones made ai motion toi include a clause to revoke all prior ordinances to the contrary and a separation clause tol be added toi it. Mr. Trevorrow suggested adding the general modification oft the County ordinance to specifically name the Town of Stokesdale as opposed to Guilford County in general and to make the Mayor as the one to make the calli in an emergency for exercising the Ordinance int the emergency management concept. Mayor. Jones made a Mr. Bill Jones asked if this Ordinance would authorize the Mayor to make emergency purchases if needed in an emergency if money had not been budgeted. Mr. Trevorrow said that it is not included but Council has the authority to call an emergency meeting and to take action without advertisement or any other notice while in as state Mr. Bruno seconded Mayor Jones motion. All Council members voted aye and the changes to the Emergency Consideration of My Groundsman Contract Addendum: Mayor Jones asked Mr. Spalding to explain the addendum to Council. Mr. Spalding said that his current contract expires on September 30, 2013. He was asking to extend the contract to the end of the Town's fiscal year. He felt that it would be helpful to him and the Town as well. In landscaping, most expenses are incurred in the summer months and spreading the payments out over twelve months is helpful. In the current contract, he would incur the expenses in the summer months but will not have the winter months to recoup them. Typically aeration, reseeding and fertilizing is done about the first of October sO it will not be covered under the current contract. He had proposed some items such as excavating the topsoil and replacing it with sod around the flagpoles and the circle since there is an irrigation system that can be used during thes summer. He said that there are always issues such as al ballast at the concession stand that went out last week that he replaced at a cost of $64 and two lights that are out. The addendum indicated that he would make repairs up to $100. He had made aj proposal thati included aerating, over: seeding with Bermuda grass, lime, fertilizer for the soccer fields at cost of $2,100 and that was his cost with no profit. Bermuda grass is about $200 for a 50 pound bag and it is al hot weather grass and it is the time to do this now. He said that he has money tied up in equipment. Without the extension or renewal of the contract, he may have al hard time paying for equipment that he Mayor Jones said that the addendum would extend his contract until June 30, 2014 which is the end oft the Fiscal Mayor Jones said that the: advantage oft this would be the fact hei is familiar with the grounds and procedures already inj place. This would allow Council time to seek bids and make informed decisions on what we need to do going forward. There has been discussion of the use of volunteers and this will taket training and time. Mr. Bill Jones asked ifa aeration and overs seeding fertilizing was donel last fall. Mr. Spalding replied that it was but it was not the entire park. Hes said thati it was extremely dry last fall and that itd didi not do well. Mr. Bruno said that it would be beneficial to do a cost analysis prior to making any decision. He would like tos seea three to five year long term plan. Mayor Jones agreed that a long range plan would be in the best interest of the town. He said that the addendum would allow the' Town to see what changes there will be in the Town's income andi it would allow time to put out proposals for the maintenance. Mr. Bill. Jones said that he did not see the need for a contract at all and feels it would be better to pay as we go, instead ofj just spending all the budgeted money ona contract that does not meet the needs of the park. Ms. Halbrook asked Mr. Bill Jones what if he was in Mr. Spaulding' 's situation. Mr. Bill Jones stated he took an oath to do what is best for the citizens of Stokesdale. He said that it was extending the contract through the slowest time of the year for the Park. Mayor Jones disagreed and pointed out the items covered included maintenance items that occur all of time, opening and closing the gate, cleaning the bathrooms, emptying the trash, taking care oft thei flower beds and caring for thei irrigation system andi it Mr. Bill Jones pointed out that the irrigation system was not in the current contract. Mayor Jones said that Mr. Spalding has always taken care ofi it and thei irrigation system is to be cared for by the park maintenance personnel. Mayor Jones made a motion to approve Mr. Spaulding' s proposal. Ms. Halbrook seconded the motion. Council voted 21 to3 in favor of the motion with Mayor Jones and Ms. Halbrook voting aye andl Mr. Braswell, Mr. Bruno and  motion to make the changes as recommended! by Counsel.  ofemergency.  Ordinance werea approved.  willl have no use: for outside of thel Park. He asked for Council's consideration. Year and Mr. Spalding wouldi incur $100 per month as general labor for repairs.  4S  was notj just mowing.  Book1 11, Page 2277  May 21, 2013 TCI Mtg Appr 1-21-14  -2-    Mr. Bill Jones voting nay. The addendum to the contract with My Groundsman was not approved.  Generators Preventive Maintenance: Ms. Joyner said that the quotes that Council had for maintenance were the last ones that had been received with one covering the portable generator and one covering the Town) Hall generator. Nixon Power Services had quoted a price in May 2012.for the Town Hall generator. Mr. Braswell requested an additional quote for annual service from Clarke for the generator at Town Hall. The last company that serviced 150KW unit at Town Hall had sold their business. He said that having a qualified company to service the unit would be in compliance with the warranty on the' Town Hall unit. Mr. Braswell had run the portable unit for four hours and he would not recommend any preventative maintenance fori it at this time. Mayor. Jones suggested getting NC Small Town Main Street and National Registry of Historic Places: Mr. Bruno had put together most oft the application for the Small Town) Main Street program. He had attended the meeting about thej program in April. The study that was prepared by students from UNC-Chape!: Hill wasl helpful andi it willl be forwarded to Council. Parts of the: application that are: incomplete include items 21, 22, and 23 which are the letters of support from the public and Mayor. Jones asked about the reimbursement of $3,000 - $5,000 fee for meals and mileage for staff. He asked what does this cover and how many trips do they anticipate. Mr. Bruno explained that the fee quoted is inflated and it entails travel from Asheville. The fees would probably be closer to $1,500 and travel amount could possibly be shared by other towns. Stokesdale, ifs selected, would be required to provide one meal and travel expenses for the roundtrip from Asheville to Stokesdale. Mayor Jones asked what type of commitment is there from the Merchants Association. Mr. Bruno said that there are volunteers from thel Merchants Association but no monetary commitment Mayor Jones asked ifit will include the area from stoplight tos stoplight or will other areas be included. Mr. Bruno said that it will be extended down US Hwy 158 which will include Town Hall. Mayor Jones asked about the businesses on NC68. Mr. Bruno said that they would not be included since the" Town's Main Street area would be along US 158. Ifany kind of economic development occurs within the Town, all ofthel business would benefit from itr regardless of where they are located. The application must be submitted by May 31. The resolution would need to be approved and signed tonight. He said that he would complete the application within the next few days and Mr. Bruno said that one of the suggestions from the NC Main Street representatives was tol have any older historic buildings looked: at see ifthey would qualify as al historic destination. Ann Swallow, coordinator for North Carolina fort thel Registry of Historic Registry, visited Stokesdale and did a walk-thru of downtown to see ifthe" Town would qualify to be placed on thel Registry. She recommended that the Town make application. The May 1 deadline was Ms. Halbrook stated that she thought we might have a good chance of beinga accepted this year. Mr. Brunoagreed. Mr. Bruno made a motion to accept the process and to go through the application and have the Mayor sign the resolution in support of the application and sign page two of the application and send the package out next week. NC Sand Volley Ball Presentation: Mr. Glenn Cashion, Coach for the NC Sands Volleyball Team addressed Council. He said that he and hist team had given a volleyball demonstration when the grand opening was held for the' Town Park. He thanked Ms. Joyner for getting his application in to Council and he thanked Steve Spalding, My Groundsman, for his assistance in keeping the volleyball courts clean, raked and ready for play. He said that they began playing three years ago with 12-15 players and has grown to 117 registered players. They have incorporated and are a non-profit organization. Some of thej players have qualified to play in national tournaments in San Diego and the Junior Olympics in Milwaukee, Wisconsin. He requested the use of the Town's volleyball/park facilities Avery Scott, Taylor Rhodes and' Tyler Moulton, members of his team, spoke about the volleyball team and made a PowerPoint presentation. They commented on the safety and cleanliness ofthe Park. Taylor Rhodes said that she  thei information from Clarke tol have them service both units.  business leaders, maps, and photos.  because the new Chamber of Commerce has not held a meeting. yet.  sendi it out to Council for thém to review before iti is submitted.  missed for this year.  Ms. Halbrook seconded thei motion. Council voted unanimously to approve the motion.  for Tuesday and' Thursday evenings from 6:00t to 8:30pm and Saturdays for Tournament Play.  Book 11,F Page 2278  May 21, 2013TCN Mtg Appr 1-21-14  3-    would be graduating from Northwest and willl be playing at Salem College next year.  Mr. Cashion said that they had been putting up a temporary fence that is functional but not very aesthetically pleasing. He noted that there was some drainage issues also near the courts and one set ofl horseshoe pits may need tol ber removed. He made: some suggestions for some fori improvements and additional courts. Mr. Cashion said that NC Sands would make a donation of $500 to the' Town Park to help get thei fence started or whatever iti is needed for Mayor. Jones said that he should be commended: for the job that he has done with the volleyball program and that he Mr. Bruno said that there is an event scheduled: for. June 22 that could conflict with one oft the dates requested byl Mr. Cashion. He said that the event has been advertised and that parking could be aj problem and the number of people attending is not known. Ms. Cashion said that they would work to share the facility and make the events work. Mayor Jones made a motion to approve their request for the use of the facility as requested on the Facility Use Mr. Braswell said that four of the horseshoe pits are goingt tol be removed by aj professional grading company.. They will bringi in some dirt and reseed the area to make its safer. He ask to add to Mayor. Jones' motion, the waiving the fees for the use of the facility since Mr. Cashion had indicated that a donation would be made to the' Town. Mayor The Clerki indicated an application was received from Stokesdale Parks and] Recreation for the use of the soccer field July 22 - July 26: for a soccer camp. The Stokesdale Youth Football will start using the field on. August 1 so there are no conflicts. Mr. Bruno made a motion to approve the application for Park and Recreation to use: fields for soccer camp. Mayor. Jones seconded thei motion. AlI Council members voted aye and the application was approved. Committee and Board Reports: Mr. Braswell said that some repairs have been made on the Park. irrigation system and he requested that Mr. Bill Jones be reimbursed for thej parts that he had purchased. Mr. Jones said that Mr. Braswell had been contacted by Joe Dixon from with Stokesdale Parks & Rec about the repair ofa low place between the two soccer fields. Volunteers had filled in the area with dirt ands sown grass seed. With all of the recent rains, iti is muddy. He has contacted Steve Spalding about purchasing and installing turf at this area. Mr. Braswell made a motion to reimburse Parks & Rec $300 for turf expense to cover thel hole between thet two soccer fields. The motion was seconded by Mr. Bill Jones. After council discussion Mayor Jones made the following amendment to the motion, $342 will be used for reimbursement for repairs in the park and turf to bej procured by Steve Spalding who has the contract to service the Park and reimbursement will go to either to Stokesdale Parks & Recreation or Steve Spalding depending on which individual absorbs the cost. The amendment to the motion was seconded by Finance Report: April 2013: Ms. Joyner noted that General Fund Assets decreased slightly since the previous month. General Fund checking account transactions included payment of $135.00 to Ideacom of Central North Carolina. The Town is to be reimbursed by Time Warner Cable for these charges for the transfer of phone service buti it has not been received. Ms. Joyner had contacted' Time Warner but has not: received a reply. Carolina Safety & Sound did ai fire alarm inspection at a cost of $127.50. Guilford County Finance Department was paid $3,183.25 for 1 quarter animal control services. Toshiba! Business Solutions was paid $270.001 for the maintenance contract on thec copier. This is thel last time the contract willl be renewed due to the age oft this copier and the: availability of parts due to the: age of the machine. Funds are noti in thel budget fora a replacement. Accounts Payable for General Fund includes an invoice for $15,690.13 for Guilford County Law Enforcement for first quarter. General Funds CD#52 matured and earned $339.21 in interest. It was transferred to another institution in order to obtain al better interest rate. General Funds Savings Account reflected a deposit from Time Warner in the amount of $1,872.79 for first quarter fees. Both the Water Enterprise Fund and the Water-Sewer Fund increased over the previous month. The Water Enterprise checking account transactions include aj payment of $2,5001 tol Marziano & McGougan fort thet tank  at thel Park.  was pleased that the facility was here and could be used. :  Agreement. Ms. Halbrook seconded ther motion.  Jones agreed. All Council members voted aye and the motion was approved.  he would bring thei receipts to Town) Hall.  Ms. Halbrook. Council voted 5t to Oin favor oft the motion. Departmental and Administrative Reports  Book 11, Page 2279  May 21,2013 TCI Mtg Appr 1-21-14    wash out andi inspection and aj payment of $220.00 to Yates Construction fort their services during the tank wash out Presentation of the 2013-2014 Budget & Budget Message - Finance Officer: Ms. Joyner noted that an Ad Valorem tax for the' Town is not being recommended for the upcoming Fiscal year. The General Fund Budget has beeni increased by 2%t this) year. Investment earnings continue to decline because ofl low interest rates. Expenditures remain about the same. Membership Dues have increased and Capital Outlay include $1,000 for the addition of swings to the Park. A local business has volunteered to assist with this project. The Water Enterprise Fund may require a fund transfer should all of the expenditures be incurred during the year. Occasionally water customers would like to pay their bills with a credit card. There is some expense involved with offering this service which could be passed along to the citizens that use the service and there are sufficient funds in the budget to cover this expense if Council should decide to try the service. An increase in water fees of$.25 for every 1,000 gallons of water used plus an increase of $1.00 would be added to the water availability fee. A copy oft thel Proposed Budget and the Budget Message is hereby incorporated into and made aj part oft the minutes oft the meeting. Copies oft these Mayor Jones made a motion to set June 18 as the Budget Hearing. Mr. Bruno seconded the motion. All Council Administrative Report: Request for Compensatory or Comp Time from the Deputy Clerk: Ms. McCall requested an exchange of hours when her work schedule exceeded more than the twenty hours per week that was set by Council. For example, when she attends a Council meeting, she would like to use those hours at: another time during the month rather than changing her hours for the week that the meeting was held. The hours would accumulate so that she could have a day off. She said that she was hoping that she could work more hours in the Mr. Bill Jones said that we have tol be prepared for the times when Ms. Joyner is out for extended periods of time such as vacation time. Mayor Jones said there needs to be some guidelines and that thel budget committee needs to do this and determine the office hours for town hall. Mr. Bruno made ai motion toj pay the Deputy Clerk: for the extra four hours next week tol keep" Town Hall open regular hours during Ms. Joyner's vacation. Mr. Braswell seconded the motion. Council voted 5t to Oi ini favor of this motion. Thel Budget Committee will review her hours and work Report on Voice Recognition Software and Use of Audio Recording forl Minutes: Mr. Bruno willl be getting in Clerk's Report: The Clerk reported that she was working on the consumer confidence report for the water system that has to be done every year. Notices saying that the report is available can now! be placed on the water bills. The format of the report has been changed and it should be available soon. A notice of violation for the" Town Water Approve Contract for Auditor for the 2012-13 Fiscal Year Audit: Ms. Joyner confirmed that Council had voted tor retain Cannon & Company at the last meeting and this was approval of the actual contract for their services. Mr. Trevorrow indicated thatl he had reviewed the contract which was as standard: form. Mayor Jones made a motion to approve the contract. Mr. Braswell seconded the motion. Council voted 5t toOi in favor of the motion.  andi inspection.  documents willl be available on the' Town's website. members voted aye and the motion carried.  Library ift that wasi needed.  outa a schedule ati its next meeting.  touch withs someone to do a demonstration soon.  System was received. Meritech said thati it was a clerical error that they would clear up.  OTHER BUSINESS:  Announcements:  Mayor Jones read the announcements that were listed on the agenda.  Comments from Council: Mr. Braswell explained the significance of the green ties that he, Mr. Bruno and Mr. Bill Jones were wearing. They had attended District Days in Raleigh. The purpose of District Days was to lobby legislators for some of thei issues that affect our town such as utility franchise fees, electronic publications and) Lake Jordan. The ties were, given out: fori identification purposes when they visited the Legislative Building.  Book 11, Page 2280  May21, 2013TC Mtg Appr 1-21-14    Mr. Braswell welcomed Mike Shaw, a new reporter for thel Northwest Observer. Mr. Braswell said that he had a great deal of respect for what he reports on, from the things going on with our schools and communities, and he Mr. Bruno thanked Ms. Joyner for the extra work she had done at the last minute today. He said that a budget Mr. Bill Jones said that he wanted to verify that there is money in the budget to cover the hours that she will be working while the Clerk is on vacation. Mayor Jones confirmed that thel Finance Officer had said that funds were Mr. Trevorrow said he has asked the School of Government questions regarding the use of electronic minutes andi is Adjournment: Mr. Bruno made ai motion to adjourn. Mayor. Jones seconded the motion. All Council voted aye  thanked him for keeping usi informed. workshop would be held on. June 4"at6:30.  budgeted.  waiting for an: answer.  and thei meeting adjourned at 9:13j pm.  Cuhpdiopus CarolynJ Joyner/bwClerk  Approved:  0bh D. Randall Braswell, Mayor.  Book 11, Page 2281  May21,2013TCI Mtg Appr 1-21-14.    TOWN OF STOKESDALE PROPOSED BUDGET ORDINANCE FISCAL YEAR: 2013-2014  BE IT ORDAINED by the Governing Board of the Town of Stokesdale, North Carolina: Section 1: The: following amounts are hereby appropriated in the General Fund for the operation of the' Town government and its activities for the fiscal year beginning July 1,2 2013, and ending June 30, 2014, in accordance with the chart of accounts heretofore established for this Town:  General Government Capital Outlays Cultural & Recreational Economic & Physical Development Public Safety Transportation  $119,065.00 $1,000.00 $56,600.00 $33,750.00 $94,600.00 $3,750.00 $308,765.00  Section 2: Iti is estimated that fort the following revenues will be available ini the General Fund for  the fiscal year beginning July 1, 2013, and ending June 30, 2014:  Beer & Wine Excise Tax Franchise Tax Cable Franchise! Fees ABCI Profit Share Contributions & Donations Miscellaneous (Town Hall/Park Rental) Planning Fees Interest on Investments Estimated Fund Balance Transfer  $21,500.00 $247,000.00 $8,000.00 $10,500.00 $850.00 $150.00 $4,000.00 $1,800.00 $14.965.00 $308,765.00  Section 3: The following amounts are hereby appropriated in the Water Sewer Fund for the fiscal year beginning. July 1,2013, and ending June 30, 2014 in accordance with the chart of  accounts heretofore approved: for the' Town: Unappropriated Fund Balance  $1,250.00 $1.250.00  Section 4: Itise estimated that the following revenues will be available in the Water Sewer  FUND the fiscal year beginning. July 1, 2013, and ending June 30, 2014:  Investment Earnings TOTAL  $1,250.00 $1,250.00  Page 1    Section 5. The following amounts are appropriated ini the Water Enterprise Fund for the  fiscal year beginning. July 1, 2013 and ending. June 30, 2014:  Administrative Maintenance Water Purchase Capital Reserve  $59,000.00 $24,000.00 $207,000.00 $0.00 $290,000.00  Section 6. Itis estimated that the following revenues willl be available in the Water ENTERPRISE FUND for the fiscal year beginning July 1, 2013 and ending June 30, 2014:  Taps and Connections Fees Investment Income Miscellanous Income Water Sales Latel Fees  $8,000.00 $1,100.00 $1,500.00 $205,000.00 $15,000.00 $230,600.00 $59,400.00 $290,000.00  Total Income  UNDESIGNATED FUND BALANCE TOTAL REVENUES  Section 7. The following designated reserve: funds are held in the Account Fund Balance and arel herewith re-budgeted as authorized appropriations in the 20123-2 2014 Fiscal Year. Proposed specific expenditures of any oft these said designated reserve: funds must first be: approved by Town Council, if not already specifically authorized, before being committed for expenditure.  Conservation: Open Space/Conservation Rights Town Hall Future Planning Patrol Car Reserve  $39,000.00 $0.00 $23,500.00 $62,500.00 $804.000.00 $866,500.00  DESIGNATED RESERVES - GENERALFUND  Water/Sewer Fund Reserves TOTAL- ALL DESIGNATED RESERVES  Section 8: Copies of this budget Ordinance shall bei furnished to the Clerk of the Governing Board and to thel Budget Officer and Finance Officer to bel kept on filel by them for their direction in  the disbursement of funds.  Adopted this 18th day of. June, 2013.  Mayor Randle L.. Jones  ATTEST:  Town Clerk Page 2 Page 2  Carolyn Joyner    Stokesdale, North Carolina  Budget Officer's Fiscal Year 2013-2014  Budget Message  The Honorable Randlel L. Jones, Mayor Stokesdale Town Council Members Stokesdale, North Carolina 27357 Mayor and Council Members:  P.0.) Box 465  The proposed budget for Fiscal Year 2013-2014 has been prepared based input from a series of Council workshops with members and the citizens that attended the workshops. The budget complies with the North Carolina Local Budget and Fiscal Control Act. While the Town continues to maintain a strong financial position with reserves significantly above those that are required by state statue, the use of Fund Balance to cover Expenditures is a cause of concern for the future. The continuing recession and economic conditions continue to present challenges for the Town. The proposed budget for the fiscal year 2013-2014 is presented for Ad Valorem taxes are not recommended this Fiscal Year as a source of income for the Town. The Town plans to continue providing services that have been offered to the citizens for a number of years including additional law enforcement, streetlights for the downtown area, and a water system that provides potable drinking water and water for a fire protection system. GENERAL FUND: The proposed general fund budget for the 2013-2014 Fiscal Year reflectsa 2% increase over the original 2012-13 fiscal year budget that was passed in June 2012. The 2012-13 Budget has been amended and totals $321,161.35 at thej present time. REVENUES: General Fund Revenues for Fiscal Year (FY) 2013-2014 are estimated at $293,800 which is an Estimated Fund Balance Transfer of $14,965 will be necessary to cover proposed expenditures setting the total budget at $ 308,765.00. The largest source of income, the Utilities Franchise Tax, is estimated at $247,000. Investment earnings are estimated at $1,800. Interest rates on investments remain at extremely low rates of yield thus causing a Planning Fee Revenues are low are expected to remain low ($4,000) until the construction industry begins to show some improvement. The anticipated revenues from the Cable Franchise Agreement with Time Warner Cable are estimated at $8,000. Revenues from Parade Fees are The Beer and Wine Excise Tax Distribution is expected to increase in 2013-14. This should provide $21,500 in revenues. ABC Profit Share of$10,500 reflects an increase over the previous  your review and consideration.  continuing decline in this source ofrevenue.  estimated at $850. Facilities rentals are estimated at $150.  year.    EXPENDITURES: General Fund Expenditures for the FY 2013-2014 are estimated to be Administrative Services: General Government expenditures are estimated to be $119,065 or about 39% oft the proposed budget. These appropriations include expenditures such as insurance ($7,800), postage ($500), professional services ($22,000), salaries and stipends ($56,000) and general office expenses ($25,365). Membership dues ($7,400) include the School of Government, Piedmont Triad Council of Governments, American Society of Composers and the Capital Outlays: Installation of swings at the Town Park ($1,000) is included in the proposed budget. A local business has volunteered his time and some of the expenses to complete this Cultural and Recreational: Cultural and Recreational Expenditures total $56,600 for 2013-2014. These expenditures include the parade expenses ($2,600) and lighting oft the Veterans Monument ($800). Expenditures totaling $53,000 has been allocated expenses relating to the Town Park such as lawn and field maintenance, building maintenance and the opening and closing of the Park and security lighting. $200 has been allocated for expenses relating to the' Town Library. Public Safety: Public Safety expenditures total $94,600 for the next fiscal year. This includes funding to maintain the Emergency Generator ($3,000), Fire Inspections ($4,000), and Law Enforcement Augmentation at a cost of $74,600. The Town will pay Guilford County $13,000 Economic & Physical Development: Economic & Physical Development expenses total $33,750 and includes expenditures relating to the Planning and Zoning Department for. advertising of rezoning cases ($1,500), legal fees and administration ($5,750) and fees to be paid to Guilford County for planning services ($25,000). The Town will apply for the NC Mainstreet Program and ifa accepted, $1,500 will be allocated for travel expenses associated with thel Program. Transportation: Funds in the amount of $3,750 have been allocated to continue providing WATER ENTERPRISE FUND: The proposed budget for the water enterprise fund totals REVENUES: Water Sales ($205,000) make up 70% of the revenue stream for the Water Enterprise Fund. The remaining revenues are comprised of Tap & Connection Fees ($8,000), Investment Income ($1,100), Late Fees ($15,000), and Miscellaneous Income ($1,500). An Undesignated Fund Balance' Transfer in the amount of $59,400 will bei necessary. EXPENDITURES: Expenditures include Administrative Expenses ($59,000) cover Insurance, Operation of the water system, offices expenses and professional services. Maintenance oft the water system is estimated at $24,000 for the upcoming year including the flushing of the waterlines, repairs, new water taps and meters. The first phase of Water Tank maintenance was completed this spring. Additional maintenance is anticipated in 2018. The purchase of water from City/County Utilities ($207,000) would account for 7% of the expenditures for the water  $308,765.00.  NCLeague ofl Municipalities.  project.  for Animal Control services in] FY2013-2014.  streetlights in the business district.  $290,000.00.  2    system.  Citizens continue to ask for alternative ways to make their water payments and this may be a service that can be offered to citizens with little, ifany, cost to the' Town and would allow the use ofc credit cards. The proposed Administrative Expenses in the proposed budget are sufficient to Winston Salem City/County Utilities increases their water rates every year which increase the cost ofs supplying water to the Town. Atwo part rate increase is recommended with an increase of$.25 per 1,000 gallons of water consumed and the addition of $1.00 per month for the water availability fee. The average family uses about 5,000 gallons of water per month which would WATER-SEWER FUND: The water-sewer fund reflects a decrease in investment earnings during the year due to the decline in interest rates. Estimated Investment earnings are $1,250. The Proposed Budget for 2013-2014 is presented for the review and the input of the Town Council as well as the citizens of the Town. A public hearing will be held on the Budget and written comments may be made. The Proposed Budget will provide as sound financial position for the Town with revenues being utilized in beneficial ways for all oft the citizens of the Town  cover this expenditure should Council wish to pursue this option.  mean an increase ofs $2.25 per month in their monthly bill.  ofStokesdale.  Respectfully submitted the 21st day ofl May, 2013, Copeboyn  Carolyn] L.. Joyner Budget Officer  3