TOWN OF STOKESDALE REGULAR COUNCIL MEETING 8325 Angel Pardue Road Stokesdale, NC27357 March 13,2014  The regular meeting of the Stokesdale Town Council was held on Thursday, March 13, 2014, at the Council members in attendance: Frank Bruno, Mayor Pro Tem; William N. (Bill). Jones, Vicki White-  Stokesdale Town Hall at 8325. Angel Pardue Road.  Lawrence, Gary Albert.  Council members absent: Mayor Randy Braswell.  Others present included: William B. Trevorrow, Town. Attorney; Deputy Scott Casey, Guilford County Sherriff's Department; Carolyn L.. Joyner, Town Clerk/Finance Officer; Donna McCall, Deputy Clerk.  Mayor Pro Tem Frank Bruno called the meeting to order at 7:00p.m. INVOCATION: Given by David Bailey of Crossroads Community Church. PLEDGE OF ALLEGIENCE: Recited by Council members and citizens.  REVIEW AND ADOPT AGENDA: Joe Thacker requested that swings for the Town Park be added to the  Agenda.  Frank Bruno requested a discussion oft the Town website be added tot the Agenda. All of the Council members present voted aye and the motion was approved. COMMENTS FROMTHE FLOOR: There were no comments from thet floor.  Vicki White-Lawrence made a motion to adopt the agenda as amended. Bill. Jones seconded the motion.  NEW BUSINESS:  Report from Guilford County Sheriff's Department: Deputy Scott Casey stated that since January, 2014, 21 report calls were taken, and oft those calls, there were three part one crimes. He said one arrest was made, and another one was an armed robbery at Food Lion which occurred at 7:05am that morning Consider Resolution Consenting to the Road Addition of Ribier Drive in Arbor Run Subdivision to the State Maintenance System: Carolyn Joyner stated that no one was available to speak about this Agenda item, because normally the State sends the information. Frank Bruno noted that there was a map of the development showing the road additions in their packet. Mr. Trevorrow stated that it is a  and they are actively working the case now.  standard form and it was acceptable to move towards a motion.  Book 13,1 Page 2469    Bill Jones made a motion to adopt the resolution. Vicki White-Lawrence seconded the motion. All Council members present voted aye and the motion was approved. A copy of the resolution is hereby Authorize Town Hall as Polling Location for 2014/15 Elections: Frank Bruno asked if the Town Hall had been open for this year's elections. Carolyn Joyner confirmed that it had been open for the general Vicki White-Lawrence made a motion to authorize the Town Hall as a polling location for the 2014/15 elections. Gary Albert seconded the motion. All Council members present voted aye and ther motion was Consider Urban Deer Season for 2015: Frank Bruno stated that Urban Deer Season for 2015 is scheduled for January 10th through February 14". Vicki White-Lawrence asked if there had been any issues or concerns reported in the past. Frank Bruno stated that there has not been anything negative reported in the past year that he is aware of. Carolyn Joyner confirmed that she has not received any Bill. Jones made a motion to approve Urban Deer Season for 2015. Gary Albert seconded the motion. All Commemoration of 25"h Anniversary of the Incorporation of the Town Ms. White-lawrence: Vicki White-Lawrence stated that she wanted to make some plans to commemorate this anniversary and recognize the people that are involved and would like to form a committee to work on this now. Frank Bruno stated that he liked the idea of forming a committee for this and suggested that they can do iti in conjunction with the Parade or have a ceremony at the Town Hall when they do the Tree Lighting. Vicki Frank Bruno made a motion to form a Commemoration of the 25" Anniversary of the Incorporation of the Town Committee and appoint Vicki White-lLawrence as the acting Chairperson. Bill Jones seconded Consider Amendment to. Jani-King Maintenance Agreement: Frank Bruno stated that Mayor Braswell had asked. Jani-King to provide a price for cleaning oft the Town Hall restrooms on a weekly basis. He said that Mayor Braswell also requested they provide de-icing of the sidewalks around the Town Hall andi the Park restrooms and concession area on an as needed basis at a cost of $20.00 per service which will be billed as extra work when the task is completed. Frank Bruno stated that he had a question regarding the price. He said the old price was $650.00, which increased $50.00, sO the new price is now $700.00. He asked what the $650.00 included. Carolyn Joyner explained that the $650.00 was for opening and closing the Park gate, cleaning the Park restrooms, and cleaning Town Hall once a month. Frank Bruno and Carolyn Joyner confirmed that the $50.00 is to have Jani-King clean the Town Hall restrooms three more times a month which would mean that the Town Hall restrooms would be cleaned weekly instead Bill Jones made a motion to authorize the Mayor to sign the new Jani-King maintenance agreement. Gary Albert seconded the motion. All Council members present voted aye and the motion was  incorporated into and made a part of the minutes oft the meeting.  election.  approved.  negative reports.  Council members present voted aye and the motion was approved.  White-Lawrence stated that she would be willing to Chair the committee.  the motion. All Council members present voted aye and the motionwas approved.  ofonly once a month.  approved.  Book 13, Page 2470  2  March13, 2014 Regular Council Meeting    Park Hours and Field Conditions: Carolyn Joyner explained that Mayor Braswell had put this item on  the agenda.  Frank Bruno made ar motion to continue this agenda item for the next Town Hall meeting.  Bill Jones said he thought that it was put on the agenda because there was a situation where the Park closed too early for some people SO they were going to see about adjusting the Park hours. Carolyn Joyner said that Daylight Savings Time started last weekend sO the Park is now open until 8:00pm, and to change that, a vote of Council is needed. Carolyn Joyner stated that she has had some previous conversations with Mayor Braswell concerning the field conditions. She said that in the event that there are weather conditions such as lots of rain and teams continue to play on the excessively wet fields, it may result in damage to the fields. She said she thought Mayor Braswell wanted to set parameters that would determine when to close the fields in order to prevent damage to them. She said she thought that they were supposed to start soccer this week and are scheduled to practice five days a week with Saturday games. Frank Bruno asked who was qualified to make that decision. Carolyn Joyner said that it Bill. Jones seconded the motion. All Council members present voted aye and the motion was approved to Park Swings: Joe Thacker of 7936 Lester Road in Stokesdale presented his plans for the Town Park swings. He said that last year in the Budget Committee meetings, he presented his plans for the Town Park swings and thought there was some money allocated for them. He passed out some drawings to the Council members and asked what they thought about them. Joe Thacker said that after doing some research at different parks, he looked at the type of swings they had and most oft them had the A frame pipes that were anchored into the ground. He said the plans were to anchor two steel columns, three and a half inch square with quarter inch thick walls and would be in the ground two feet to four feet apart with a single beam coming across the top 20 feet in length. He said he proposed to do 4 adult swings and 2 child swings. He said he didn't have any drawings of the child swings but they would be on an A frame that would be anchored into the ground and at: some point they can be moved. He said the distance between the swings is sufficient in order to prevent any type ofi injury or accident. He said he checked with Lowes which had swing seats suitable for commercial use that he could purchase and said he could buy the chains from a local hardware store. Joe Thacker had a sample of the steel for Council members to look at which he passed to them for inspection. He said that the: steel should last about 20 to 25 years. He said that after looking at it, ifi it was agreeable to Council, he would make the swing set Bill Jones asked ifi it fell within the budget talked about previously. Joe Thacker said it did.  was for Council to decide.  continue this agenda item for the next Town Hall meeting.  andi install ita and have itr ready for the Spring season.  Gary Albert asked if 24 inch seats were sufficient. Joe Thacker stated that the swing seats would be either hard flat bottom or the rounded U-shaped and can hold up to 300 pounds. Bill Jones asked ift the hard flat seat bottoms and the U-shaped seat bottoms were the same price. Joe Thacker said the U- shaped seats were more expensive, but said it is good to mix it up with two flat bottom and two U- shaped seats. He said the children's seats are molded safety seats with straps sO you can strap the child  in.  Book 13, Page 2471  3  March 13, 2014 Regular Council Meeting    Vicki White-Lawrence asked if the swings meet safety regulations. Joe Thacker said that the swing sets and their measurements that he designed are identical to the other swing sets which should be within Vicki White-Lawrence asked about the materials that the swings were made of.. Joe Thacker said hei feels the materials are safe as well.. Joe Thacker assured Council that the materials he planned to use were better than others due to the thickness of the pipes and although they were not designed by an engineer, he feels they will be safe and secure. He said he thought the area at the far end of the playground would be a good place to install the swings if they fix the drainage in that area. He said he positioned the swing sets sO there would be enough distance between the swings and the kiddie slides Bill Jones asked if he had measured the distance around the area where the swings would swing out.. Joe Thacker said he measured the distance around the swing area and determined that when the swing swings all the way out, there will not be any problem with the distance. Vicki White-Lawrence asked ifit was required to have any padding underneath the swings. Joe Thacker stated that the other playground swings he looked at had approximately a half an inch of mulch or cedar shavings under the swings. Mr. Trevorrow asked if there were any OSHA requirements or considerations for public swings.. Joe Thacker said he did not know of any but he is sure there are and would check into that soon. He said he was going by his model that he has to work with and the distance of the swings he measured to base his Frank Bruno asked Mr. Trevorrow about the liability part of it. Mr. Trevorrow said he would have to check into that. Bill Jones said that other than for the size and the material, they would need to get an Frank Bruno asked what the time frame from start to finish would be. Joe Thacker said it would be completed in about 30 days. Frank Bruno: stated that they had $1,000.00 budgeted for swings right now. Bill. Jones made a motion to make a budget amendment to add $500.00 for an engineer's certification. Frank Bruno asked if it was necessary to indicate where the money would be coming from. Carolyn Joyner said yes. She asked if they were taking the $500.001 from the Undesignated Fund Balance. Frank Bruno amended the motion to indicate the $500.00 would be taken from the Undesignated Fund Balance. All Council members present voted aye and the budget amendment was approved. Frank Bruno advised Joe Thacker to get the dimensions to Council as soon as possible sO he can get the Discussion on Town Website: Frank Bruno stated that he had Carolyn. Joyner walk him through the current website with her concerns about editing and changing information on the website. He said he did some research and found that the program that is being used to work on the website was last updated in 2004 and is now obsolete. He said the biggest problem with the website right now is with editing not working correctly. He said that the Towni is paying a web! hosting company, Hostway,  the regulatory policies for swing sets.  sO there would ber no danger.  design on.  engineer to approve it which should not bet that expensive but covers everything.  Vicki White-lawrence seconded the motion.  project done in 30 days.  Book 13, Page 2472  4  March: 13, 2014- Regular Council Meeting    approximately $166.00 a year, sO he contacted Hostway and spoke to them about using their online Web Builder system. He said this way Carolyn. Joyner could go online through any computer remotely to access the program. He said the total cost of the program with web hosting would be $299.50 a year, which works out to be approximately $133.50 more a year for the whole package. Frank Bruno said he recommends that the Town consider changing toi the Hostway' Web Builder program. He said the Town's web hosting is up in May for renewal, SO Council will need to decide whether to pay the current approximate amount of $166.00 to renew the web hosting or pay $299.50 for the program and web hosting package. He said that $250.00 has already been budgeted for the website this year. Frank Bruno said he would like to make a motion to move forward within the next 30 days to Hostway's website platform and he would take the lead on that and work with Carolyn. Joyner to seti it up and also Frank Bruno said it is an easy system to use and he has already tested it on their practice site and found it to be very user friendly. He said the biggest problem would be getting the information currently on the Town website into it. He said that another nice thing about iti is that you can design it, complete it, and preview it before it is published on the website. He said he does not think that Council will need to approve it before it is published on the website because Carolyn Joyner has been doing such a great job with it. He said that he and Carolyn Joyner will design it with the information already on the Town website and will be able to modify it later if they need to make any changes. He said he does not believe there are any legal aspects involved. He said they need to authorize an additional $50.00 to be added to the website budget. Carolyn Joyner said it may not be necessary to do al budget amendment because of the broad category that she uses that that it falls into. She said that iti is getting close to the end of the budget year and if they find that they do need al budget amendment, they can do that at al later point. Vicki White-lawrence seconded the motion. All Council members voted aye and the motion was  authorize to pay $299.50a a year for the Hostway package.  approved. UNFINISHED BUSINESS:  Update on Purchase of a Knox Box for Town Hall: Bill Jones stated that we allowed $200.00 for the purchase of a Knox Box, but after doing research het found that the cost will be $300.00 for the purchase ofa Knox Box SO he needs to make a motion to increase the previous budget amendment to $300.00. Frank Bruno asked if it was a budget amendment that was previously approved. Carolyn Joyner confirmed that it was a budget amendment sO they would need to make a second motion to increase Bill Jones made a motion to increase the budget amendment for the purchase of a Knox Box from $200.00 to $300.00 and take the additional $100.00 from the Undesignated Fund Balance. Frank Bruno seconded the motion. All Council members voted aye and the motion was approved. Water System: Consider Purchase of Inventory for use in Emergency Repairs: Frank Bruno stated that there has been some discussion about keeping certain items on hand in case of an emergency with the water system. He said that Yates Construction Company, Inc. has made a list of some of the items they felt the Town should have on hand in case of an emergency. He said the total for the emergency sleeve repair itemsi is $1,012.38. Viçki White-Lawrence asked if these weret things that we had asked  the previous budget amendment by $100.00.  Book 13, Page 2473  5  March 13, 2014- Regular Council Meeting    them to do. Frank Bruno said that we asked Yates Construction to put together a list of what they felt was needed. He said that they should think of adding these items to the budget for the next budget year that was coming up or they may need to do it now fori the rest of this budget year. Bill. Jones stated that depends on where they stand now with all their expenses and thinks that the money may have already been used up or is pretty close to be used up for maintenance and repairs to the water system. Carolyn Joyner said that she would have to look at the numbers, but she does not think Council had budgeted any extra money in the Water Enterprise Fund. She said that because they had not maintained an inventory like this in the past, they may need to do a budget amendment. Bill Jones said that Gene Robertson of Yates Construction was worried that if there was a water emergency on Sunday, they may not have thei items they would need to fixi it. Carolyn. Joyner said that she thinks what initiated the need for emergency items right now was that during the past winter, they had received an emergency call on av weekend when pipes were freezing and they thought there was a possibility that there was a break in the water line. Yates Construction had nothing to repair it with and their vendor was not open sO they Gary Albert said that he assumes that Yates Construction does not have these parts in stock even though they do this pipe work all the time. Carolyn Joyner confirmed that is correct. She said that as far as she knows, Yates Construction does not maintain any other water system and the Town buys the water meters which they install but they do not keep any other items in their inventory. She said that ifac call came in over the weekend for an emergency repair, Yates Construction would have to purchase the Frank Bruno asked if Yates Construction has been asked if they would they keep these items in stock without the Town having to pay up front. Carolyn Joyner said no, but the Town purchases the water meters and Yates Construction stores them in their warehouse SO they would probably do the same thing with the emergency repair items. Mr. Trevorrow asked if there have been any studies done or is there any information as to what kind of inventory the size of the Stokesdale Water System would normally have on hand. Carolyn. Joyner said that they may have parts of a fire hydrant on hand. She said that new items such as two eight-inch sleeves and two six-inch sleeves are not a huge inventory of items. Mr. Trevorrow asked if these items were recommended by Yates Construction as to what should be inventoried. Carolyn Joyner confirmed that these items were proposed by Yates Construction that should be on hand in case they needed to make emergency repairs. Bill Jones asked if these funds Bill. Jones made a motion to purchase the items recommended by Yates Construction to have on hand Mr. Trevorrow asked if this was going to be an agreement the Town would have with Yates Construction because they would need to authorize someone to sign it. Carolyn. Joyner said yes. Vicki White-Lawrence asked if the items inventoried were used for repairs and would the Town be authorizing Yates Construction to have them on hand. Carolyn Joyner said that with the meters, Yates Construction lets the Town know when they need to purchase more meters and assumes that is how this will work too. Bill. Jones made a motion to amend his previous motion and authorize the Mayor to sign the agreement.  wanted tol be prepared in case of an emergency: situation.  repair items, but their vendor is not open ont the weekends.  would be coming out of the Undesignated Fund Balance. Carolyn. Joyner said yes.  fore emergency repairs. Gary Albert seconded the motion.  Gary Albert seconded the motion.  Book 13, Page 2474  6  March: 13, 2014- Regular Council Meeting    Some discussion followed regarding page two of the agreement being standard for all of Yates Construction agreements. All Council members present voted aye and the motion was approved. Committee/Board Reports: Frank Bruno said that the Town received four committee applications he wanted Council members to review. He said Susan and Craig Lukens applied for the Safety Committee, Joe Thacker applied for the Economic Development Committee, and R. Tim Lichtenstein applied for the Frank Bruno made a motion to accept these four committee applications. Vicki White Lawrence seconded the motion. All Council members present voted aye and the motion was approved to accept Report on Council Workshops: Frank Bruno stated that they have had two Budget Workshops. He said that during the February 4th workshop, they reviewed the General Budget and compared it to what was previously spent and started working on the numbers for next year. He said they just went over the budget to see where they were at and know what they had to move forward with. He said the second Budget Committee Workshop was held on February 25th, and Council reviewed the Water Enterprise Budget and looked at where they were at, what they budgeted, and what they spent this past year and had some discussions about how they were going to move forward with that. He said the next Budget Committee meeting will be held on March 25th, and they plan to get more into the General Budget and start working on some numbers with that one. He said he wanted to remind everybody that even if they are not on the Budget Committee, they want to encourage as many people as possible to come and provide any suggestions they may have. He said everyone is welcome because they would like Carolyn Joyner said Council was going to cancel the water workshop that was scheduled for the next day and reschedule it for March 21:t. She said that the people on the committee were still gathering their information and would be ready with it by then. Frank Bruno said that this Monday, March 17th, the US Highway 158 Committee was going to have a workshop/committee meeting at 6:00pm. He said Council would like to encourage people who are concerned about where US Highway 158 may be going to come and participate. He said that he would like to see the committee organized by having a Chairman appointed and start working on an agenda. He said they are inviting as many people as possible and advised that no decisions will be made. Vicki White-Lawrence stated that iti is a committee that has had al lot of interest in the past. She said people that have expressed an interest in it have been contacted  COMMITTEE. ANDI BOARD REPORTS:  Budget and Finance Committee andi the Economic Development Committee.  the four applications.  everyone's participation.  and the meeting has been advertised. Review of Current' Town Committees - Continued:  Safety Committee Report: Susan Lukens of 8305 Stokesdale Street in Stokesdale gave the Safety Committee report. She said that they had a Safety Committee meeting last week and she provided copies of the meeting minutes to the Council members for their review. She stated that they were successful in getting al Mission Statement together and a general idea of the direction they plan to goi in. Next month they plan to submit a Proclamation to declare May as Stokesdale Public Safety Awareness Month. She said the public is invited to the April meeting which has not yet been scheduled. She said that everyone appears to be communicating with and making contact with all of the churches in the area and using that avenuei to distribute safety awareness materials from FEMA and the Red Cross. She  Book 13, Page 2475  7  March: 13, 2014 Regular Council Meeting    said that through 18 or 19 churches, they can reach publicly two thirds ofa all oft the community at no expense to the Town. She said they are inviting as many people as possible to the Safety Committee meeting because it takes sO many different approaches in order to provide an overall safety plan to everyone in the community. She said everyone's suggestions, input, and abilities are needed and welcome. Frank Bruno asked Mr. Trevorrow if the Safety Committee's Mission Statement is something that Council will need to approve in order to use it as an official Mission Statement. Mr. Trevorrow. said yes. Frank Bruno suggested that everyone look over the proposed Mission Statement and bring it to the  next" Town Hall meeting.  Departmental and Administrative Reports:  Finance Report: January, 2014 and February, 2014: Carolyn Joyner stated that since there was nota Town Council meeting in February, there were two reports. She said the General Fund assets in. January decreased for the month and a couple of checks were written that she wants to call attention to. She said that a check for $60.07 was paid to the Employment Security Commission for 4th Quarter and a check for $857.00 was paid to the North Carolina Department of Revenue for Payroll Taxes. She said $309.78 was paid to John Deer Landscape for fertilizer for the ball fields and $147.66 was paid for Parade expenses including candy, posters, and ai timer for the Christmas tree out front of the Town Hall. She said that $3,050.00 was paid to the Guilford County Finance Department for Animal Control 4th Quarter. She said that on the General Fund Savings Account, the Town received $1,885.61 from Time Warner Cable and one Certificate of Deposit matured and earned $610.96. She said that for the General Fund in February, assets decreased again. She said checks written included one to Guilford County Emergency Services for Fire Code and Fire Investigations for 4th Quarter for $925.25, and Sunshine Scapes Inc. was paid $245.00 for ice removal and to spread fertilizer. She said that a refund of $131.63 was received for the North Carolina Sales Tax that was paid during the year and the Guilford County Board of Elections was paid $2,437.34 for the 2013 Elections. She said Accounts Payable included an invoice from Guilford County Finance Department for $12,500.00 for Planning Services. She said that there were some issues with the fire alarms sO Carolina Safety and Sound sent an invoice for $127.50. She said no Certificates matured in the month of February. She said that for the Water Enterprise Fund, January assets were up and the checking account transactions were routine payments. She said the January and February' Water-Sewer Fund varied slightly by the amount of interest paid on CDs. She said the Water Enterprise Fund did increase slightly in February. She said that there was a check paid that is usually written only once a year for the testing of the backflow preventers. She said that the Town requires that all businesses have their backflow preventers checked once a year, sO the Town had their backflow preventers checked. She said the Town has two backflow preventers at the Town Hall facility and there are two master meter backflows that are checked as well. She said that next month they will see that there were issues with the backflow preventers at the master meter and had to have repairs made, sO it isa a good idea to get them checked every year. She said that other than that, the payménts Administrative Report-1 Town Clerk: Carolyn Joyner stated that she did not have a report. Frank Bruno stated that the Piedmont Triad Regional Council, which Council are members of as a Town, posts certain events each year to educate the Town on things that are available throughout the state. Next week on Tuesday, March 18", from 10:00am to 2:00pm, they are going to hold an Economic Development Funding Opportunities for Rural Communities Workshop.This is a one day workshop to  were routine payments.  Book 13, Page 2476  8  March 13, 2014- Regular Council Meeting    provide insight, agency contacts, and current guidelines with a broad range of economic development and funding opportunities within the state of North Carolina. He said that many topics will be covered in the workshop. He said the workshop will be held at the Piedmont Triad Regional Council Office in Kernersville and there is a cost per person of $50.00. He said that he thinks this would be a good opportunity for the Town to participate in the workshop and see what grants may be available and learn what they are and who to contact about obtaining a grant. He said that he and Vicki White- Frank Bruno said he would like to make a motion to have the Town pay for two tickets at $50.00 per person to attend the workshop sO they can find out if there is any grant money that would be available Frank Bruno asked if there were any funds that were designated for education. Carolyn Joyner said that there had previously been a budget amendment made to pay for School of Government classes for the new Council members and that not all of the money that was budgeted for classes has been spent. She said that she was not sure if the money was going to be spent or not sO there could be funds available. Frank Bruno said that, ifr necessary, they could pay for the classes themselves and if the funds were not available for reimbursement, they could make a budget amendment at ther next" Town Hall meeting.  Lawrence are available to attend this workshop.  tot the Town. Bill Jones seconded the motion.  All Council members present voted aye and the motion was approved.  OTHER BUSINESS:  Closed Session: Personnel Matter: Frank Bruno made a motion to recess to go into a Closed Session for a personnel matter. Vicki White-Lawrence seconded the motion. All Council members voted aye and  the motion was approved.  Council members recessed to go into a Closed Session at 8:09pm. Mayor Braswell reconvened the regular meeting at 8:25pm.  AMNOUNCEMENIS:  Frank Bruno read the announcements that were listed on the Agenda.  COMMENTS FROM COUNCIL:  Gary Albert stated that he always wanted to be on the Town Council after he retired. He said that his wife has had some very serious health issues sO he will need to resign from the Town Council in order to spend the next four years with her 24/7. He said that he did not really see where he would be of much benefit to the Town Council if he was going to be gone. He said that in the next two years they plan to Frank Bruno asked if there was any special type of motion needed for Gary Albert's resignation. Mr.  doal lot oft traveling while his wife is still able toi travel. Trevorrow said a written resignation was acceptable.  Book 13,1 Page 2477  9  March 13, 2014- Regular Council Meeting    Bill. Jones stated that he appreciated Gary Albert and what he was doing. He said he knows iti is very hard to watch someone you love in that position and his heart goes out to him. He said that he appreciates Bill Jones stated that there seems to be some misconceptions as to why the Town Council voted not to refund the entry fees for the 2013 Stokesdale Christmas Parade. He said that he prepared a written response about the reasons why this vote took place and it is available to everyone. Vicki White- Lawrence stated that there are copies available int the hallway on the way out. Vicki White-Lawrence: advised Gary Albert that her thoughts are with him during this time.  Gary Albert taking this very unselfish action.  Vicki White-Lawrence said she was glad to see all the participation in the meetings as well as the number of applications they received to be on the committees. She said that she wants to encourage people to come to the Town Council meetings but also to any committee meeting. She explained that they are open meetings and are announced sO anyone can come. She said that if you are attending a committee meeting, it is a good way to find out if it something you would like to be a part of and then you can put in an application to serve on that committee. She said that it is a good way to learn how Council works, the different workshops that they have and what they do, as well as a way to give them feedback, sO she wants to encourage everyone to get involved if they can at whatever level they can. Frank Bruno advised Gary Albert that he enjoyed thei time they had together on the Council. Frank Bruno stated that the reason that Mayor Braswell was not able to attend the Town Hall meeting was due to the fact that he had strep throat, sO he graciously decided to stay home SO as not to risk  infectingeveryone.  There were no further comments from Council.  Vicki White-lawrence made a motion to adjourn. Bill. Jones seconded the motion. All Council members  present voted aye.  The meeting was adjourned at 8:33pm.  haMaun  Diana Marcus, Deputy Clerk  Approved:  ABHe  D. Randall Braswell, Mayor  Book 13, Page 2478  10  March 13, 2014- Regular Council Meeting    RESOLUTION  Al RESOLUTION CONSENTINGTO: THE ADDITION OF RIBIER DRIVE, A STREET WITHIN THE ARBOR RUN SUBDIVISION, LOCATED WITHIN THE CORPORATE! LIMITS OF THE' TOWN OF STOKESDALE, NORTH CAROLINA, TO' THE SECONDARY ROAD SYSTEM OF THE STATE OF  NORTHO CAROLINA.  WHEREAS, the property owners of Arbor Run Subdivision have petitioned the North Carolina Department ofTransportation to accept for State maintenance said: road as defined ont the. Arbor Run Phase 2 Subdivision Plat as recorded on February 23, 2007 in Plat Book 168 Pages 111-112ofGuilford County,  North Carolina; and  WHEREAS, the North Carolina Department ofTransportation has declared through its Secondary Road. Addition Investigation Reports (File 02-2012) dated. January 20,2014 that said street meets the minimum requirements for addition into the Secondary Road System oft the State ofNorth Carolina; and, WHEREAS, the cognizant District Engineer oft the North Carolina Department of Transportation does recommend the addition of Ribier Drive to the Secondary Road System of the State ofNorth Carolina.  NOW, THEREFORE, BEI ITI RESOLVED THAT:  The Town Council on behalf oft the Town of Stokesdale, North Carolina does herewith, after due consideration and deliberation and without any objection being heard, concur and consent to the addition of Ribier Drive to the Secondary Road System ofthe State ofNorth Carolina to the same degree and measure to which property owner has petitioned said Department ofTransportation oft the State ofNorth Carolina; and tot the same degree and measure to which the said Department ofTransportation does now recommend acceptance into the said Secondary Road System ofthe State ofNorth Carolina.  This the 13th day of March, 2014.  dhtlbudk  D. Randall Braswell  Attest:  Town Clerk  Calolyn L. Gathpn  AFR SEAL) s: ESJALE  Book 13, Page 2479