SWIHED  NORTH CAROLINA TOWN OF SMITHFIELD TOWN COUNCIL AGENDA REGULAR MEETING FEBRUARY 3, 2015  7:00 PM  Call to Order Invocation Pledge of Allegiance Approval of Agenda  Page  Presentations: None Public Hearing:  1. Public Input and Consideration to Close the Right of Ways on Two Alleys enclosed by South Brightleaf Blvd., Massey Street, Ninth Street and East. Johnston Street  and adoption of Resolution # 555 (04-2015) (Planning Director - Paul Embler) See attached information. Citizens Comments: Please limit all comments to 3 minutes each.  Consent Agenda:  1. Approval of Minutes:  January 6, 2015 - Regular Meeting January 20, 2015 = Work Session..  January 6, 2015 - Closed Session (Under Separate Cover)  25  2. Special Event - South Campus Middle School is requesting approval of a community "walk to School" event on February 15, 2015. The applicant is also requesting this to  be approved as an annual event.  (Planning Director - Paul Embler) See attached information..  37    Page  3. Special Event - Hope Floats NC-Kayak Club as part ofi its 4th annual fund raising event ina association-with relay for Life plan to stay overnight in Smithfield on the Town Commons and also utilize the amphitheater for a Bluegrass Concert. The event will  be held on April 4th and! 5th.  (Planning Director - Paul Embler) See attached information.  39  4. Bid Award and contract approval with "lt's Gotta Go Tree Service" to remove five trees in the amount of $7,675.00. This is aFY2014-2015 budgeted item. (Public' Works Director -Lenny Branch) See attached information. 5. Renewal of FY2015-2016 Employee Benefits/Broker  ..41  a. Renewal with Mark III as the broker of record for Employee Primary Health b. Renewal with Municipal Benefits, Inc. as the broker of record for Employee  Insurance, Dental Insurance & Life/AD&D Voluntary Insurance Options  (Town Manager - Paul Sabiston & HR Director/ PIO -Tim Kerigan)  See attached information.  .43  6. Advisory Board /Committee. Appointments:  (2nd Term) Board of Ajustments-stephen R. Upton (2nd Term) Planning Board -Teresa Daughtry  (4th Term) Parks & Recreation Advisory Commission - G. Earl Marett (2nd Term) Parks & Recreation Advisory Commission = David Lasater (1st Term) Parks & Recreation Advisory Commission - Timothy. Johnson  (Town Clerk- Shannan Williams) See attached information.  .45 58  7. New Hire Report Business Items:  (Human Resources Director/PIO- - Tim Kerigan) Seeattached information.  1. ESA Acknowledgement of acquisition of the ESA Smithfield NC 1, LLC Solar Farm contract by BayWa RE from ESA Renewables; Acceptance of Scope of Services from Power Services for Design, Construction and Construction Inspection and Administration of the construction of the ESA Smithfield NC 1, LLC intertie with the Town of Smithfield's Brogden Road Substation; and Setting of a monthly 1.0% of the Facilities Charge for the Town to maintain and replace the intertie components as  needed.  (Public Utilities Director - Ken Griffin). See attached information.  .59  2. Bid Award and purchase approval of a commercial lawnmower to be utilized by the Public Works Department in the amount of $8,910.00. This is a FY2014-2015  budgeted item.  (Public Works Director - Lenny Branch). See attached information.  .67    Page  3. Bid Award and purchase approval of a 2015 Chevrolet Tahoe four wheel drive utility vehicle to be utilized by the Fire Department in the amount of $33,134.82. This is a (Emergency Services Director - Patrick Harris) See attached information.. 4. Bid award and purchase approval of three squad cars for the Police Department in the amount of $23,865 per vehicle. This is al FY: 2014-2015 budgeted item.  FY: 2014-2015 budgeted item.  .69  (Chief of Police - Mike Scott). See attached information. 5. Update regarding the West Smithfield Beautification Project  .83  (Planning Director = Paul Embler) 6. Update on potential repair to Venture Drive.  (Public Works Director -Lenny Branch) Seeattached information.  .95  Councimember's Comments Town Manager's Report  Financial Report (See attached information). Department Reports (See attached information). Manager's Report (Will be provided at the meeting)  100 106  Adjourn    Public Hearing    TOWN OF SMITHFIELD Town Council Action Form  Applicant: Cathy Scott is requesting the Town Council to set a hearing date for the closing and vacating of existing alley rights of way in the block enclosed by S  Brightleaf Blvd, Massey Street, gth Street and E. Johnston Street.  Date of Meeting: February 3, 2015 Date Prepared: January 23, 2015  Staff Work By: Paul Embler Presentation Description:  Presentation By: Paul Embler  The petitioner is requesting that the Town Council take under consideration the closing of two alley ways on property located internal to the block bound on the north by Massey Street, to the east by gth Street, to the south by E Johnston There are a total of eight parcels of land in the block (see attached property map). All eight parcels of land abut the alley ways to some extent. In fact some of the alley ways have structures from adjacent parcels encroaching into the alley rights of way (see attached aerial photo). Upon the closing of the rights of way the land within the alley ways will revert to the adjacent property owners according to parcel frontage to the center line of each right of way (see attached Since the alley ways are not being utilized the purpose of petitioning the Council to close the alley rights of way is sO the property can be marketed as one parcel of land for sale. Please see attached statements from all the owners of property in the block requesting that the alley rights of way be closed and revert to the As directed at the November Council meeting the Public Utilities Director investigated if existing public utilities exist within the alley rights of way to be abandoned. The Public Utilities Director has investigated and has determined that no public water, sewer or electrical utilities exist within the rights of way only The property owners will be required to provide a recombination map prepared by a professional land surveyor for recording if the Town Council grants the rights  Street and to the west by S Brightleaf Blvd.  map).  adjacent property owners.  service lines. See attached memo from Ken Griffin,  of way closings.  1    In order for the Council to carry forward with the alley way closings the Council passed a resolution showing its intent to close the right of way. After the passing of the resolution, Council directed staff to advertise in the newspaper for four consecutive weeks, post the property and send via certified mail to affected property owners notice ofi intent to close the alley rights of way. The Council now must hold a public hearing and take action based on information presented at the hearing. Ift the Council elects to close the alley ways, then they must direct staff tpi file a record of the closing with the Register of Deeds and a map of reversion  ofv vested rights to adjacent property owners must also be filed.  Action Requested:  The Town Council is asked to conduct a public hearing and to take the request under consideration and if sO inclined to close to right of ways and direct staff to  file the necessary documents with the Register of Deeds.  2    Street Closing Order RESOLUTION #! 555 (04-2015)  ORDERING THE CLOSING OF THAT ALL ALLEYS BOUND BYTHE CITY BLOCK OF MASSEY STREET, E.. JOHNSTON! STREET, S. BRIGHT LEAF BOULEVARD, AND NINTH STREET.  WHEREAS, on the 6" day of. January, 2015, the Town Council of the Town of Smithfield directed the Town Clerk to publish the Resolution of Intent of the Town Council to consider closing the alleys bound by the city block of Massey Street, E. Johnston Street, S. Bright Leaf Boulevard, and Ninth Street, in the Smithfield Herald newspaper once each week for four successive weeks, such resolution advising the public that a meeting would be conducted in Council Chambers at the Town Hall, 350 E Market Street, Smithfield, NC 27577 on February 3,  2015;and  WHEREAS, the Town Council on the 6th day of January, 2015, ordered the (Town) Clerk tor notify all persons owning property abutting that portion of alleys bound by the city block of Massey Street, E.. Johnston Street, S. Bright Leaf Boulevard, and Ninth Street, as shown on the county tax records, by registered or certified mail, enclosing withs such notification a copy oft the  Resolution ofl Intent; and  WHEREAS, the Town Clerk has advised the Town Council that she sent al letter to each of the abutting property owners advising them of the day, time and place of the meeting, enclosing a copy oft the Resolution of Intent, and advising the abutting property owners that the question as to closing all of the alleys in the city block bound by Massey Street, E. Johnston Street, S. Bright Leaf Boulevard, and Ninth Street would be acted upon, said letters having been  sent by registered or certified mail; and  WHEREAS, the Town Clerk has advised the Town Council_ that adequate notices were WHEREAS, after full and complete consideration of the matter and after having granted full and complete opportunity for all interested persons to appear and register any objections that they might have with respect to the closing of said street in the public hearing held on  posted on thea applicable streets as required by G.S. 160A-299; C and  February 3, 2015;and  WHEREAS, it now appears to the satisfaction of the Town Council that the closing of said alleys is not contrary to the public interest, and that no individual owning property, either abutting the street or in the vicinity of the street or in the subdivision in which the street is located, will as a result of the closing be thereby deprived of a reasonable means of ingress and  egress to his or her property;  NOW, THEREFORE, alleys that are bound by Massey Street, E. Johnston Street, S. Bright Leaf Boulevard and Ninth Street are hereby ordered closed, and all right, title, and interest that may be vested ini the public to said area for street purposes is hereby released and quitclaimed to the abutting property owners in accordance with the provisions of G.S. 160A-299.  3    The Mayor and the Town Clerk are hereby authorized to execute quitclaim deeds or other necessary documents in order to evidence vesting of all right, titie and interest in those persons owning lots or parcels of land adjacent to the street or alley, such title, for the width of the abutting land owned by them, to extend to the centerline oft the herein closed alleys.  The Town Clerk is hereby ordered and directed to file in the Office of the Register of  Deeds of Johnston Countyac certified copy oft this resolution and order.  Upon motion duly made by Councilmember  and duly seconded  by Councilmember  the above resolution was duly adopted by the  Town Council at a meeting held on the 3rd day of February, 2015, in the Town Hall. Upon call foral vote the following Councilmembers voted int the affirmative:  and the following Councilmembers voted int the negative:  This the 3rd day of February, '.205,at7odocklpm)  John H. Lampe, Il., Mayor  ATTEST:  Shannan L. Williams, Town Clerk  4    NORTH CAROLINA JOHNSTON COUNTY  Ihereby certify that the foregoingi is at true and accurate copy ofthe resolution duly adopted by the Town Councilof the Town of Smithfield, North Carolina, at a meeting held  February, 3rd,2015at7odock, p.m.  IN WITNESS WHEREOF, I have hereunto set my hand and have caused the official  corporate seald ofs said Town of Smithfield to be affixed, his the.  day of  2015.  Shannan L. Williams, Town Clerk  NORTH CAROLINA JOHNSTON COUNTY  ,Veronica T. Hardaway, a Notary Public, do hereby certify that Shannan L. Williams Town Clerk, personally appeared before me this day and acknowledged the due execution of  the foregoingcertification, for the purposes therein expressed.  WITNESS myl hand and notarial seal this  day of  2015.  Veronica T. Hardaway, Notary Public  My Commission Expires: January14, ,2018  5    6    Town of Smithfield  Resolution # 552 (01-2015) of Intent  A RESOLUTION DECLARING THE INTENTION OF THE TOWN COUNCIL OF THE TOWN OF SMITHFIELD TO CONSIDER THE CLOSING OF THE ALLEY RIGHTS OFI WAY IN THE BLOCK ENCLOSED BY SOUTH BRIGHTLEAF BLVD, MASSEY: STREET NINTH STREET AND EAST  JOHNSTON STREET.  WHEREAS, G.S. 160A-299 authorize the Town Council to close streets and public alleys; and WHEREAS, the Town Councilconsiders it advisable to conduct a public hearing for the purpose of giving consideration to the closing of the alley rights of ways in the block enclosed by South  Brightleaf Boulevard, Massey Street, Ninth Street and East Johnston Street;  NOW, THEREFORE, BEI IT RESOLVED by the TOWN COUNCILthat:  (1) Ar meeting will be held at 7:00p.m. on the 3rd day of February, 2015, in the Smithfield Town Hall Council Chambers to consider a resolution closing that portion of the alley rights of ways in the block enclosed by South Brightleaf Boulevard, Massey (2) The Town Clerk is hereby directed to publish this Resolution of Intent once a week fori four successive weeks in the Herald, or other newspaper of general circulation in (3) The Town Clerk is further directed to transmit by registered or certified mail to each owner of property abutting upon that portion of said street a copy of this Resolution (4) The Town Clerk is further directed to cause adequate notices of this Resolution of Intent and the scheduled public hearing to be posted as required by G.S. 160A-299.  Street, Ninth Street and East. Johnston Street;  thea area.  of Intent.  Upon motion duly made by Mayor Pro-Tem Moore, and duly seconded by Councilmember Ashley, the above resolution was duly adopted by the Town Council at the meeting held on the  6th day of. January, 2015, in the Town Hall.  Upon call for a vote the following Councilmembers) voted in the affirmative:  Mayor Pro- Tem Moore Councilman Ashley Councilman Lee  Councilman Scott Councilman Williams  SGANNED  7    andi the following Councilmembers voted in the negative:  None  This 6th day of January, 2015 at approximately 7:30p.m.  d Mayor  ATTEST:  OF SMITAR MERR) ERL 23,  migl.Dlon  Shannan L. Williams, Town Clerk  8    October 1, 201.4 Paur Embler Town of Smithfieid-Planner 350E Market Street Smithfield, NC 27577 Mr. Embler,  The purpose of this letiet is tos request closing of twe 20 wide alleys shown oni the attached GISI map. This letter represents all four property owners involved iF thes saie of property located at the intersection of Massey Street Al Iscakes request has iseens submitted to NCB11.org, and locates are scheduled for Oetober: 3 and October 14, 201A, Acopy of the e-mall from 811 isa aitached. Once locates are complete, we will be submitting a fomal request Once locates are complete, wes will have the alleys surveyed and wills submit our request fo be put GI the agenda Wea appreciate yoss help to this matter andl look forward to working with yous on the sale of this property.  ands S. Brightleaf Bld. The Intent is to market the entire city block as one parcel.  befire the Town Council t dose the alleys. for the November Tow Coundit meeting.  scat:  Cathy Scott NORTHCAROUMA, Bns  &  COUNTY  a Notary Public  of  Courky,  96  gehaclor  North Carofca, certify that, lackie SsitandCathyscois personally appeared befare ne this daya and acknowledged  thet foregoing instrument.  Witriess iny hand and sotacial seal, this 9 doyot Dotel  2014,  Daa hl Notary Public  NotarySeal)  My commission expires: 7-28-18  9    Collins Inc. of Johnston County AI North Carolina corporation LesliecCollins, President NORTH CAROLINA, Johnston Koren E Laneaster  By  R  COUNTY  al Notary Public of UDoynt  County,  North Carolina, certify that Leslie C Collins personally appeared before met this day: anda acknowiedged that he(she) isR President of Collins inc of Johnston Cousty a corporation, and that by authoriy duly given and as the act ofi the  corporation, the foregoing EASEMENT was: signed i lts name.  Witness my! hand and notarial: seal, this q day of beber  20)4,    NOTAR) Myo Conn Expires la-2b15 COUNT R  KoNm ETamcasti  Notary Publc  fy commission expires Detobe 36,305  BLolbe  gn  NORTHCAROUNA, Sommston Konen E lancuster  COUNTV  al Notary Public of VOayne  Courty,  North Carolina, certify that jean Collins personally appeared before me this day and acksowiedged the foregoing  instrument.  Wiiness my hand and notarial seal, thvis 945 dayo of Doboovs  2014.  foun Eomastin  Notary Public  A E  My commissione epieDudon 2aois  2 PUBLIC s Mes    10    Leslie Collins hR  NORTHCAROLINA. ohnstor Kovn E lancaster  COUNTY  a Notary Publico of Voype  County,  North Carolina, certify that Lesliec.Collins personally appeared before me this day and acknowledged the  foregoing anstrument.  Witness my hand andi notarial: seal, thighh day of Debbw  2014,  NO E. 3 R  COUNT  Kaxon Efomcadtu  Notary Public  My commission pieOctben 36.3015  11    124    SOSDD: 0031297 Date Filed: U31/20142:41:001 PM Elaine R. Marshall North Carolina Secrefary of Slate 201403100022  CD-479 (50) 12-6-117  Business Corporation Annual Repol  Name of! Business Corporation: Sécretary of Siate ID: 0031297  COLLINS INCORPORATED OF JOANSTON CO  Slale of) Formalion: NORTH CARFiscal Yeark Ending: 12/31/2012  Fhereby cerlily thata an annual report compieted ini its entirety has beens submitted. and. the fommation requested below  NCGS 55-16-22) hast noi changed and is therefore complele. Section A: Registered Agent's Information Name of Regislered Ayeni: LESLIE C COLLINS - Signalure of ihe New Regislered. Agent: Regslered Offico Street Address & County 4620 DS 70. BUS. EWY. EABE SMITHFIELD Section B: Principal Office information - Descriplib of Naluse of Business:  (required by  SE  bL  Regislered Office Mating Adciress 4630 US 70 ES. HWX. IAST SMITBPIEAD  NC27577 OOHNSTON  1C27577 DOENSTON  REAIL BOAE SRLES  21 Pritcipal Office Phore umber: (919) 934-3143 3 Principan OBice Emai:  4 Poncpal Oitices Sireet Address & Counly 4630 US 70 EUS, HWY. EASP SMIIBPIEL  * Principal Office Mailing Address 4620 uS 70 BUS. BWN, BAST SMI7AFIELD  NC37577  C:27577  Section C: Officers Ginte: additional Ocos ins Section E)  Nasne: DESLIE C. COLLINS Rile: PRESIDENT Adeierts: 637 TURMAGR 517HELD  Name: Tle: Addsess:  Name: Tile: Addresst  NC27577  Section D: Cerification of Aunual Report Secion DI Fsi bes completedt in ls erhely lya persontbusiness Bry.  L6- Die Tile  Pan mil biss signedk hy, an ohicer of soporaliony  E  AESLIE. C. COLLINS  PRESIDE)  Prinior) Yype Nane ofolicer  NCC20501 08/27/72 13    14    10/1/2014  NCOCEMLGFM 2014/09/30 #02337 A142730835-00A1 NORM NEW DSGN  NCOC EMLCFM 2014/09/30 #02337 A142730835-00A NORM NEW DSGN  From: To: Subject: Date:  North Carolina 811 auomalooncliong lyengpoearinsne Sep 30, 201410:01AM  NCOC EMLCFM2014/09130 #02337 A142730835-00A NORM NEW DSGN  EMLCEM 02337 NCOCa 09/30/14 10:01:56 A142730835-00A NORM  NEW GRID DSGN North Carojina 811 SURVEY/DESIGN Ticket : A1.42730835 Date: 09/30/14 Time: 09:49 Oper: BAF Chan:999 Old Tkt: A142730835 Date: 09/30/14 Time: 10:01 Oper: EAF Rev :00A State: NC Cnty: JOBNSTON Place: SMITHFIELD In/Out: B Subdivision: Address : 806-808 Street : MASSEY ST Intersection: N Cross 1: SE BRIGRTLEAF BIVD Cross 2 :E JOBNSTON ST Location: MEMBER OPERATORS SBOULD RESPOND BY 10/14/2014 DISTANCE FROM CROSS STREET IS: CORNER LOT LOCATE BOTH SIDES OF AND IN ALLEYWAY THAT RUNS BETWEEN 806-808 MASSEY ST TO JOBNSTON ST (APPROX. DISTANCE IS 300 FT) TO INCLODE BOTH SIDES OE AND IN TRE ALLEYWAY THAT 25ES OFF OF S BRIGBTIEAF BLVD (APPROX. DISTANCE IS 168 FT) ONTO THE PROPERTIES. PROPERTTES ARE ADJACENT EXCAVATION AREA WILL BB MARKED WITH WBITE PAINT FLAGS, OR STAKES. : Grids ork. YPe:SUNVEY/DBSIGN Work date:10/14/14 Time: 23:59 Bours notice: 240/240 Priority: NORM Ug/Oh/Both: U Blasting: N fos: CATEX SCOTT Company : CATHY SCOTT Type: ROME Co adds: : 806 Phone: 919-989-7433 Contact : SAME Phone: BestTime: Email : rathyandjackiptearthlink-net Remarks : JOBSITE IS 1 BLOCK FROM 3BE HWY70 JUNCTION : Snbmitted date: 09/30/14 Time: 10:01 Good thzu date: 10/21./14 Time: 23:59 Update by date: 10/16/14 Time: 23:59 Members: CLS01 : OSTC GOCATING SERVICES, INC CSR02 : WTR/SWR/STR DRAIN ONLY LOCAT CTT03*  CENTURYLINK CVI04* : TMME WARNER CABLE MCIOI - MCI  3530C7820C  Boring:  Rai.lroad: N MASSEY ST City  Emergency: N Duration: ONKNOWN Done  - SMITHFJELD State: NC Zip: 27577 Caller : SAME  NCNO2 = PIEDMONT NATURAL GAS COMPANY TOS01 : TOWN OF SMITHETELD  Membes Field DISPATCH Damage GENERAL NUMBER Pield DISATCH Dasage 1 : TWC CALL CENTER Damage 2 - JOHN TUGGIE Field NATIONAL FIBER. SECURITY Danage PERSONNEL Pield HEIDI ROY Damage COSTOMER SERVICE CENTER Field STEVE LANE  Type  Contact  Phone CT303*  800-778-9140 800-788-3600 CVI04* 800-778-9140 855-261-9374 919-441-1877 MCI01 800-289-3427x2 800-624-9675 NCNO2 919-705-5041. 800-752-7504 TOS01 919-934-2438  15    10/1/2014  NCOCEMICM20140900 #02337 A142730835-00ANORMNEWDSGN  Damage RODNEY JOHNSON Damage STEVE LANE  919-934-2230 919-934-1117 If any  damage involves a release of product or injury, please call 911  before contacting the owner.  3  16  tty    10/1/2014  506 Massey Street  506 Massey Street  From: To: Subject: Date:  "King, Jay W" sJay,King@ncdenr gov> cathyandjackie@earthlik.net" 506 Massey Street Sep 26, 201411:28AM:  Attachments: image002.jpg Good Morning Cathy,  H was nice to: speak with you yesterday. would like to follow up on your request. Your explained that you would like to sell your property at 806 Massey: Street in Smithfield. With regard toi the assessment of DSCA Site 51-0002 (Glam-O-Rama Cleaners), the current data does not warrant anyi further investigation on your property at 806  Massey Street. thope this will: satisfy your request. Thanks and have a great day.  NCDENR  NORTH CAROLINA DEPARTMENT OF ENVIRONMENT. ANDI NATURAL RESOURCES  Jay W. King Project Manager - Hydrogeologist Dry Cleaning Solvent Cleanup Program Superfund Section Division of Waste Management Phone and Fax: (919)707-8367 Email: ay.King@ncdent.goy Physicat Address: 217 West. Jones Street Raleigh, NC27603 Malling Address: 1646 Mail Service Center Raleigh, NC27699-1646  Website: nto/portalndenromweb/wm/dsa  E-moll correspondence. tg and from this address may bes subject tot the North Corollna Public Recosds Eqwe and moy bee disclosed te thid partles. wA Pleases consider the environment befores printingt thise e-mail  17    Memorandum  To; Paul Embler, ASLA, Planning Director, Town of Smithfield From: Ken Griffin, PE, PhD, APPA-PPM, Director of Public utilities Subject: Abandonment of Alleys at 200 Block of South Brightleaf Blvd.  The Department of Public Utilities staff have reviewed the request to abandon the alleys located at the 200 Block of South Brightleaf Blvd. These two alleys intersect each other, forming a' "T" and travel from Johnston Street to Massey Street to South Brightleaf Blvd. The only existing utilityi in these alleys isa 1-inch water service line used to serve one oft the two buildings when the parcel in question was two individual parcels. This service line is not active and is no longer needed if thet two parcels are combined as one. Foranyfuture facility constructed on this newly combined larger lot, waters service would be  provided from the main street and not via this alley.  18    0  19    /  09  Cg  SPS 80  FTI  20    L  RLE  6o  LNN  C118 a  21    OHNSTON LQUNIYO NORTISCARCLINA  *** DISCLAIMER ***  Johnston County assumes no legal responsibility for the information representedi here.  Result 3 id: 15027033 Tag: 15027033 Tax Unique Id: 4193619 Owner Name 2: Mail Address 2:  Result 4 id: 15027042 Tag: 15027042 Tax Unique Id: 4193620 Owner Name 1: COLLINS, LESLIEC Owner Name 2: Mail Address 1: 4620USI HWY 701 BUSINESS Mail Address 2: Mail Address 3: SMITHFIELD, NC27577-0000  Owner Name 1: COLLINS INC OFJ JHNSTN CO Mail Address 1: 46201 US 70 BUS HWYI EAST Mail Address 3: SMITHFIELD, NC27577-0000  Book: Page:  Book: 02180 Page: 0760  Result 5 id: 15027036 Tag: 15027036 Tax Unique Id: 4189000 Owner Name 1: COLLINS INCORP OF Owner Name 2: Mail Address 1: 4620 US70BUSHWY) EAST Mail Address 2: Mail Address 3: SMITHFIELD, NC 27577-0000  Result 6 id: 15027037 Tag: 15027037 Tax Unique Id: 4193607 Owner Name 1: COLLINS: INCORP OF Owner Name 2: Mail Address 1: 4620US70BUSHWY EAST Mail Address 2: Mail Address 3: SMITHFIELD, NC27577-0000  JOHNSTONT CO  JOHNSTONCO  Book: 01015 Page: 0163  Book: 01547 Page: 0573  Result 7 id: 15027032 Tag: 15027032 Tax Unique Id: 4193618 Owner Name 1: SCOTT,JACKIE Owner Name 2: SCOTT,CATHYB Mail Address 1: 760) WOODALL DAIRYI RD Mail Address 2: Mail Address 3: BENSON, NC27504-0000  Result 8 id: 15027031A Tag: 15027031A Tax Unique Id: 4231866 Owner Name 1: SCOTT,JACKIE Owner Name 2: SCOTT,CATHYB Mail Address 1: 7601 WOODALLDAIRY RD Mail Address 2: Mail Address 3: BENSON, NC: 27504-0000  Book: 01155 Page: 0699  Book: 01311 Page: 0445  22    Paul Sabiston, Town Manager Greg Siler, Finance Director Tim Kerigan, Human Resources/PIO Shannan Williams, Town Clerk Veronica Hardaway, Administrative Assistant  350 East Market Street Post Office Box 761 Smithfield, NC27577  MITEFIED  NORTH CAROLINA  Telephone: 919.934.2116  Fax: 919.989.8937  Town of Smithfield Public Notice For Alley Right of Way Closing  The public will take notice that the Town Council of the Town of Smithfield will on the 3rd day of February, 2015 at 7pm in the Town Council Chambers in the Town Hall, 350 E Market Street, Smithfield, NC 27577 pursuant to G.S. 160A-299, consider a resolution to close all alleys in the city block bound by Massey Street, E.. Johnston Street, S. Bright Leaf Boulevard, and Ninth Street. All abutting property owners are hereby notified to appear at this meeting to present any objections that they may have with respect to the closing of the street. To accommodate disabilities and to comply with ADA regulations, please contact the Town office if you need assistance. Further inquiries regarding this matter may be directed to the Smithfield Planning Department at (919) 934-2116 or  online at www.smthfiel-nc.com.  Shorlslhase  Shannan L. Williams, Town Clerk  23    newsobserver.com Thel News &C Observer Eastern Wake News  Southwest Wake News trianglejobs.com tranglemom2moncom  The Cary! News  Garner-Cleveland Record triangle.com  - NED  The Chapel Hilll News Thel Herald The Clayton News-Star Midtown Raleigh News  knowingi is better The Durham News  North Raleigh News Toynetsmltnfield PubligNotice Alley Rla Voyclosina  Customer TOWN OF SMITHFIELD Customer. Account 106463 Customer Address POE BOX761 Customer Phone 919-934-2116 Sales Rep. Poansza@namdaeron OrderTaker olanisza@nemobemeron PON Number TearSheets  Payor Customer TOWN OF SMITHFIELD Payor Account 106463 Payor Address POE BOX761 Payor Phone 919-934-2116  SMITHFIELD NC 27577-0761 USA SMITHFIELD NC: 27577-0761 USA  ShannanL. Willloms, Town Clerk SH: Januaryll,1 16,25; Feb.1,2015  Payment Method Blind Box  Proofs 0 TaxAmount $0.00  Affidavits TotalAmount Amount Due  Net Amount  Payment Amt $0.00 AdSize 1.0X30Li  AdNumber 0001502117-01 Product! Information PlasemanyChastlisation Position Run! Dates Run Schedule Invoice Text RAL-Herald:Print 0300- Legals Classified 0301-Legals & Public Notices 1/11/2015, 1/18/2015, 1/25/2015, 2/1/2015 Alleyl Right of Way Closing  Color <NONE> #Inserts  Cost  4  24    Consent Agenda Items    The Smithfield Town Council met in regular session on Tuesday, January 6, 2015 at 7:00 p.m. in the Council  Chambers oft the Smithfield Town Hall. Mayor John H. Lampe II. presided.  Councilmen! Present MarlonLee, District1 Travis Scott, District3 EmeryD.A Ashley, At-Large Charles A. Williams, At-Large  Councilmen. Absent  Administrative Staff Present Paul Embler, Planning Director Kenneth C. Griffin, Public Utilities Director Patrick Harris, Emergency Services Gary, Johnson, Interim Parks & Rec Director Tim Kerigan, Human Resources/PIO Mike Scott, Police Chief Greg Siler, Finance Director Shannan Williams, Town Clerk Staff Absent:  M. Andy Moore, Mayor Pro-Tem J. Perry Harris, District2 Paul Sabiston, Town Manager  Roger A. Wood, District4 4 Lenny Branch, Public Works Director  Present:  Bob Spence, Town Attorney APPROVAL OF AGENDA:  The invocation was given by Councilman Scott followed by the Pledge of Allegiance.  Mayor Pro-Tem Moore made al motion, seconded by Councilman Williams, to approve the agenda with  the following amendments:  Remove Business Item # 3 - Smithfield Housing authority is requesting that the Town accept  the street in the public housing on 301 South at Penny Drive.  Unanimously approved. PRESENTATIONS: None PUBLIC HEARING:  1. Public Input on West Smithfield Beautification Project Conceptual Master Plan and  consideration to approve Resolution # 553 (02-2015)  Mayor Pro-Tem Moore made a motion, seconded Councilman Williams, to open the Public Planning Director Paul Embler requested that the Council review the revised conceptual landscape master plan for improvements along US 70 Business between the Neuse River and Wilson's Mills Road. Mr. Embler stated that ninety percent of the property owners have offered their input in regards to the project. Mr. Embler further stated that a second meeting was held on December 19, 2014 in which conçerns about truck access and driveway widths were discussed and addressed. Mayor Lampe asked if there were any questions/comments from anyone in the audience. There were  Hearing. Unanimously approved.  none.  Mayor Lampe asked if there were any questons/comments from the Council.  Councilman Ashley questioned if all property owners were satisfied. Mr. Embler responded in the affirmative. Mr. Embler explained that citizen participation was the key element in making the plan a Mayor Pro-Tem Moore questioned when the actual work on the project would begin. Mr. Embler responded that since the work would be performed by NCDOT, he assumed it could possibly begin in  success. the spring.  25    Councilman Ashley made a motion, seconded by Mayor Pro-Tem Moore, to close the Public Councilman Ashley made a motion, seconded by Councilman Williams, to approve the West Smithfield Beautification Project Conceptual Master Plan and Resolution #553 (02-2015).  Hearing. Unanimously approved. Unanimousyapproves.  TOWN OF SMITHFIELD  RESOLUTION #553 (02-2015) SEEKING ASSISTANCE FROM NCDOT INI LANDSCAPING US 70B WEST  WHEREAS, the Town of Smithfield seeks NCDOT assistance to plan and construct landscaping improvements plan at thei intersection of Wilson Mills Road to thel Neuse River; and  WHEREAS, the Town of Smithfield" Town Council approves the conceptual landscape plan prepared by the WHEREAS, the Town of Smithfield appreciates NCDOT assistance in past landscape improvement WHEREAS, the Town of Smithfield agrees tor maintain the landscape improvements after installation of the NOW THEREFORE BEI IT RESOLVED THAT THE Town Council of the Town of Smithfield seeks assistance from the NCDOT in the landscape improvements on US 70W from the Neuse River Bridge to Wilson Mills Road as shown on the conceptual landscape plan dated December: 29, 2014.  Town Planning Department dated December 29, 2014; and  projects; and plant material.  ADOPTED THIS 6TH DAY OF JANUARY, 2015.  CITIZENS COMMENTS: None CONSENT AGENDA:  Mayor Pro-Tem Moore made a motion, seconded by Councilman. Ashley, to approve the following items as  listed on the Consent Agenda: 1. Approval of Minutes:  December 2, 2014-1 Regular Meeting December 16, 2014 = Closed Session December 16, 2014-1 Work Session  2. Special Event- - First Missionary Baptist Church's Annual Community March in honor of Martin Luther King, Jr. on January 19, 2015. This was approved as an annual eventi in 2014. 3. Approval of Final Settlement in the PLTV. Town of Smithfield casei in the total amount of  $358,000 to be paid to PLT by the Town of Smithfield.  26    4. Approval of the FY2014-2015 Budget Amendments  BUDGET, AMENDMENTS January,2015  GENERAL FUND 1. Revenue RADA) 10-3900-1701 Grant Revenue 1700  BEFORE  ADJ, $ (21,000) 21,000 $  AFTER $ 21,000 $ 21,000  10-3900-1700 Grant Revenue (Designate for $ 21,000  $ 21,000  To change the general, grant line account number, from 10-3900-1700 to 10-3900-1701, sothat10-3900-  can be used for RADA funds only in order to satisfy ADAreportingegurements  2. Revenue 10-3900-1700Grant Revenue-RADA Expenditures  s 13.511 $ 13.511  $ 13.511 $ 13.511  10-4110-5706 Non.Deparmnentai/RADA  Justification: To fund final Raleigh Area Development Authority (RADA) revenues and expenditures and to retitle account 10-3900-1700 solely for RADA Grant to satisfy reporting requirements Approved by the Smithfield Town Council this the 6th day of. January, 2015  5. New Hire Report - The following positions were recently filled following vacancies in accordance  with the Adopted FY 14-15 Budget. Position (5)F P/TI Firefighters Engineering' Tech PIT SRAC Staff Unanimously approved. BUSINESS ITEMS:  Department Fire PU-Electric P&R-SRAC  Budget Line RateofPay 10-5300-0210 $10.00 31-7230-0200 $15.63/hr. ($32,510.40/yr.) 10-6220-0210 $9.50/hr.  1. Consideration to approve the conversion of a Water Treatment Plant Operator Position Public Utilities Director Ken Griffin addressed the Council ona request to reclassify a Water Treatment Plant Operator to a Chemist/Water Treatment Plant Operator. Mr. Griffin explained that in 2012 when the Town lost its Water Treatment Chemist and lacked other in-house staff that could assume the duties, the Town decided to contract out for much of the sample collection, chemical, and biological analyses that were previously performed by the Chemist. Ini the last two plus years, one oft the Water Treatment Plant Operators, on his own initiative and his own expense, eamed an AA degree in  toa Chemist/Water Treatment Plant Operator Position.  27    BioProcess Technology and is now capable of performing much of the sample collection and analyses in house. In doing so, this could save the Town approximately $43,202 per year and return much of  the sample collection and analyses in house.  Counciiman Ashley made a motion, seconded by Councilman Williams to approve the reclassification of the Water Plant Operator to a Chemistl Water Pant Operator and to also approve the annual salary ofs $41,579 for this position. Unanimously approved.  2. Resolution # 552 (01-2015) of Intent for the Closing of the Right of Ways on' Two Alleys Planning Director Paul Embler addressed the Council on a request by Cathy Scott to close and vacate an existing alley rightofway in the block enclosed by S Brightleaf Blvd, Massey Street, 9th Street and E. Johnston Street. Mr. Embler stated that the petitioner was requesting that the Town Council take under consideration the closing of two alley ways on property located internal to the block bound on the north by! Massey Street, to the east by 9th Street, to the south by E Johnston Street and to the west by S Brightleaf Blvd. There are ai total of eight parcels of land in the block. All eight parcels of land abut the alley wayst to some extent. Int fact, some oft the alley ways have structures from adjacent parcels encroaching intot the alley rights of way. Upon the closing oft the rights of ways, the land within the alley ways will revert to the adjacent property owners according to parcel frontage to the center line of each right of way. Mr. Embler explained that the purpose of petitioning the Council to close the alley rights of way is sO the property can be marketed as one parcel of land for sale. If Town utilities are present within the alley ways the owners agree to grant easements to the Town for the purpose of operating and maintaining said utilities. Mr. Embler further asked that the Town Council take the request under consideration and direct staff to advertise for a public hearing for the alley closings. As directed at the November Council meeting, the Public Utilities Director investigated if existing public utilities exist within the alley rights of way to be abandoned. The Public Utilities Director has investigated and has determined that no public water, sewer or electrical utilities exist within the rights In order fort the Council to carry forward with the alley way closings, the Council must pass a resolution showing its intent to close the right of way. After the passing of the resolution the Town must advertise in the newspaper for four consecutive weeks, post the property and send via certified mail to affected property owners notice of intent to close the alley rights of way. Then the Council must hold a public hearing and take action based on information presented at the hearing. If the Council elects to close the alley ways then a record of the closing must be filed with the Register of Deeds and a map of  ofway only service lines.  reversion ofv vested rights to adjacent property owners must also bet filed.  Town of Smithfield Resolution! #5 552( 01-2015)ofIntent  AI RESOLUTION DECLARING THE INTENTION OF THE TOWN COUNCIL OF THE TOWN OF SMITHFIELD TO CONSIDER THE CLOSING OF THE ALLEY RIGHTS OF WAY IN THE BLOCK ENCLOSED BY SOUTH BRIGHTLEAF BLVD, MASSEY STREET NINTH STREET AND EAST WHEREAS, GS. 160A-299 authorize the Town Council to close streets and public alleys; and WHEREAS, the Town Council considers it advisable to conduct a public hearing for the purpose of giving consideration to the closing oft the alley rights of ways in the block enclosed by South Brightleaf  JOHNSTON STREET.  Boulevard, Massey Street, Ninth Street and East Johnston Street;  NOW, THEREFORE, BE IT RESOLVED by the TOWN COUNCIL that:  (1) An meeting will be held at 7:00p.m. on the 3td day of February, 2015, in the Smithfield Town Hall Council Chambers to consider a resolution closing that portion of the alley rights of ways in the  28    block enclosed by South Brightleaf Boulevard, Massey Street, Ninth Street and East Johnston (2) The Town Clerk is hereby directed to publish this Resolution of Intent once a week for four successive weeks in the Herald, or other newspaper of general circulation in the area. (3) The Town Clerk is further directed to transmit by registered or certified mail to each owner of property abutting upon that portion of said street a copy oft this Resolution of Intent. (4) The Town Clerk is further directed to cause adequate notices of this Resolution of Intent and the Upon motion duly made by Mayor Pro-Tem Moore, and duly seconded by Councilman Ashley, the above resolution was duly adopted by the Town Council at the meeting held on the 6" day of. January,  Street;  scheduled public hearing to be posted as required by GS. 160A-299.  2015, in the Town Hall.  Upon call fora a vote thet following Councimembers voted in the affirmative:  Mayor Pro-Tem Moore, Councilman Ashley, Councilman Lee, Councilman Scott and Councilman 3. Resolution # 554 (03-2015) Dedication and Acceptance of Street for the Smithfield  Williams. Business Park  Planning Director Paul Embler addressed the Council on a request by the Smithfield Crossing, LLC. They are asking that the Town Council accept the dedication of the streets and utilities of Towne Centre Place, Smithfield Business Park. Mr. Embler explained that on August 1,2011, the final plat of the Smithfield Business Park was recorded at the Johnston County Register of Deeds by the developer, Smithfield Crossings, LLC, upon approval of the final plat at the previous Council meeting. The dedication of the road, storm water and the utilities did not occur at that time due to the construction of the road, storm water and utilities not meeting the Town of Smithfield Standard Since that time, the engineer for the developer has worked with the Town to bring the construction of the road and utilities into compliance with the Town of Smithfield Standard specifications. On November 10, 2014 the engineer for the developer submitted under his seal the final calculations and certifications attesting to the fact that the construction in place on Town Centre Place and Councilman. Ashley questioned if the road now meets Town specifications. Mr. Embler responded that ther road does meet Town standards and the engineer has submitted in writing that no thru truck traffic  Specifications.  associated utilities meets or exceeds the Town of Smithfield specifications.  should be allowed in the future if the Town accepts the road,  Mayor Pro-Tem Moore made a motion, seconded by Councilman Williams, to approve Resolution # 554 (03-2015) accepting the dedication of streets for the Smithfield Business  Park Town Centre Place. Unanimously approved.  29    Resolution # 554 (03-2015) Accepting the Dedication Ofs Streets for the Smithfield Business Park Towne Centre Place  Whereas, the Smithfield Crossings LLC. of 2514 W. Nash Street, Wilson, NC (Developer) has constructed the Smithfield Business Park including streets, walks, storm drainage, water and sewer; Whereas, the Developer has recorded a final plat of the subdivision with the Johnston County Whereas, the Town of Smithfield (Town) did not accept the dedication of the street, walks, storm drainage water and sewer at the time of recording because certain elements of construction were not Whereas, the Developer posted a cash bond to be held by the Town until such time the construction Whereas, the Developer's Engineer (Herring- Sutton) has overseen the bringing of construction to Town standards and the Engineer has certified by testing, engineering calculations and observations that the streets, walks, storm drainage, water and sewer are now constructed to minimum Town Whereas, the Town has reviewed thei mbmationcocumentation submitted by the Engineer and finds that the construction meets the minimum standards for acceptance of dedication of the subdivision improvements associated with the street, walks, storm drainage, water and sewer; and Whereas, the Developer has requested the Town to accept the dedication of the street, walks, storm Whereas, the Developer and Smithfield Crossings Owner's Association agree to operate and maintain the storm water management facilities, including discharge swale to I-95, outlet works, pond and BMP Whereas, the Town staff requests the Town Council to take under consideration the acceptance of the dedication of the street, walks, storm drainage, water and sewer from the developer. NOW, THEREFORE, BE IT RESOLVED by the TOWN OF SMITHFIELD TOWN COUNCIL on this the 6" day of. January 2015, the Town of Smithfield accepts the dedication of the streets, walks, storm drainage, water and sewer for Smithfield Business Park (Towne Centre Place) as constructed and as  and  Register of Deeds on August 1,2011; and constructed to Town standards; and was completed to Town standards; and  standards; and  drainage, water and sewer and refund the cash bond; and  drainage swales for perpetuity; and  shown on thel Final Plat recorded at the. Johnston County Register of Deeds. 4. Budget Meeting Schedule for FY2015 - 2016 Budget  Town Manager Paul Sabiston addressed the Council on preliminary budget schedule for FY 2015- Mayor Lampe suggested that the Council submit to the Manager a list of the Council's  2016.  recommendations for the budget.  30    Councilman Ashley suggested that the Council meet with Department Heads to discuss the overall needs of each department. Councilman Williams suggested that the meetings be held during the  scheduled work sessions.  Councilman Ashley made a motion, seconded by Councilman Scott, to approve the FY2015-  2016 Budget Meeting Schedule. Unanimously approved,  FY2015-20161 Budget Meeting, Schedule  January 23 February 6 February 9- 23 February 24. - March 13 March 2-1 March 13 March 30 - May 15  Budget info/packets to Department Heads Preliminary budget requests back from DHs to Finance Officer ("FO")/Town Mgr ("TM) Meetings between DHs and FOTM tor review proposed budget requests (Willl be scheduled by" TM) FOTM review and revise proposed budget. Second budget review with DHs as needed. Draft Budget Presented and Budget Workshops with  Town Council/Staff  Wednesdays at 6pm = as needed April 30 = May 1 May1-22  Recommended Budget and Budget Message - First Draft Scheduling of public hearing date for budget ordinance reviewapproval. Continuing budget review and consolidation of all revenue estimates from State and County (as available)a and all expenditures  Submitted To Council  Meetings As Needed Advertising for public hearing  May 22-June1 1 June 2-June 30  Public Hearing anid Adoption of Ordinance - June 9  Councilmembers Comments:  Mayor Pro-Tem Moore wished everyone a happy and prosperous New Year and commended staff for Counciman Scott expressed his appreciation to everyone for their support after his father's passing. He also stated that he has had numerous complaints about the condition of Venture Drive. Councilman, Ashley also expressed his appreciation to staff for an outstanding Christmas parade. Mr. Ashley also noted that he attended the Clayton Christmas parade and more Johnston County officials supported the Clayton parade than they did the Smithfield parade. He hoped more Johnston County Councilman Williams wished everyone a happy New Year and stated that he was looking forward to  an outstanding Christmas Parade  officials would participate int thet future. working with the Council and staff.  31    Town Manager's Report:  Department Reports Financial Report  Ahighlight of each department's monthly activities was given to the Council.  General Fund revenues for the month ending November 30, 2014 were $ 798,224 and YTD revenues were $ 3,668,154. The general fund expenditures for the month ending November  30,2014 were! $1,197,339 and YTD expenditures were! $ 4,530,717.  Manager's Updates  Mr. Sabiston gave the Council al brief update on thet following issues:  o On-line Utility Bill Payment = Citizens are now able to pay their utility bill online via the Town's Smithfield Crossings Roadway Project - Mediation with PLT occurred on December g". The Smartgrid Testing - The Smartgrid testing is in place in one area of Town. Staff has the ability NCEMPAAsset Sale - Currently, there are no problems with the asset sale by NCEMPA to Duke Energy Progress. A cost of service study and rate recommendation should be Utility Systems = GPS Mapping/Asset Management - The Public Utilities Director would like to meet with each member of Council to discuss a cost effective system offered by the Wooten  website.  condemnation suit brought forth by the owner is still pending. tor read several meters electronically from Town Hall. considered by the Council in the coming months.  Company.  Closed Session - Pursuant to NCGS 143-318.11 (a)(1)  Mayor Pro-Tem Moore made a motion, seconded by Councilman Williams to enter into Closed Councilman. Ashley made a motion, seconded by Counciman Williams to reconvene in Open Session.  Session. Unanimously approved. Unanimously approved.  Open Session  Councilman Ashley made a motion, seconded by Councilman Scott to formally unseal the following  Closed Session Minutes pursuant to NCGS 143-318.10 (e):  May 22, 2012 June! 5, 2015 November 14, 2012 December 4, 2012 January 3, 2013 January 28, 2013 March 29, 2013 May 7, 2013 May 20, 2013 September 3, 2013 January' 7,2014 February 4, 2014 June 11,2014 July 1,2014  Unanimously approved  32    Adjourn  There being no further business, Mayor Pro-Tem Moore a motion, seconded Councilman Ashley, to adjourn.  Unanimously approved.  The meeting adjourned ata approximately 7:59 pr.  John H. Lampe II., Mayor  ATTEST:  Shannan L. Williams, Town Clerk  33    The Smithfield Town Council held a work session on Tuesday, January 20, 2015, at 6:30 pm. in the Council  Chambers of the Smithfield Town Hall. Mayor. Johnl Lampe, Il. presided.  Councilmen Present M. Andy Moore, Mayor Pro-Tem J. Perryl Harris, District2 Emery D. Ashley, At-Large Charles A. Williams, At-Large  Councilmen Absent Marlon Lee, District 1 Roger A. Wood, District 4  Administrative Staff Present Paul Sabiston, Town Manager Greg Siler, Finance Director Paul Embler, Planning Director Mike Scott, Chief of Police Patrick Harris, Fire Chief Administrative Staff Absent Shannan' Williams, Town Clerk  Travis Scott, District 3 (left at 6:55 returned at 7:34)  In the absence of Mayor Lampe, Mayor Pro-Tem Moore called the meeting to order at approximately 6:30 pm.  Approval of the Agenda:  Councilman. Ashley made a motion, seconded by Councilman Williams, to approve the agenda as  submitted. Unanimously approved.  Discussion  1. Council Committees - To Schedule Meeting Times  Parks and Recreation Committee Merging Services Committee  b. - Economic Development NC Retirement Community Committee  Itv was the consensus oft the Council to work together to determine dates and times for meetings that would be acceptable to those involved. Dates and times ofr meetings will be sent tot the Manager once set.  2. Preliminary Budget Discussions  a. Administration/Finance/Planning  Town Manager Paul Sabiston reviewed the projected revenues with the Council.  Councilman Ashley suggested that the Town investigate ways that the sales tax could be  increased in the Smithfield Crossings and Outlet Center area.  General Government Thet following topics were discussed:  Employee Health Insurance Mr. Sabiston explained that this will bet the third year that the Town has utilized the services of insurance broker, Mark II. Mr. Sabiston explained that Mark III has provided excellent services for the Town and its employees. It was Mr. Sabiston's recommendation that the Town continue to utilize the services ofl Mark III. Itwas the consensus oft the Council to allow Mark' Ill to continue as the broker ofr record for Employee health, dental and life insurance benefits. Mayor Lampe suggested that the Town's benefit package mirror the North Carolina State Govemment's package.  34    Software upgrades to security and e-mail. Software for Human Resources function Construction of a window in the lobby to control traffic.  Street Assessments = Council requested that they be given an update on collection efforts and requested that the Assessment be accounted for by the street they were assigned.  Finance  Thei following topics were discussed:  Increased employee compensation. has had an opportunity to research the products that are available. Upgrades to the appearance of the Finance Department. Education and training for employees.  Updated accounting sofware will be needed in the future once Finance Director Greg Siler  Planning  The following topics were discussed: New vehicle purchase Condemnations  Increased training and education for Code Compliance Officer or to contract services if the Council wishes to address minimal housing and the Town's current housing stock.  Stormwater Management - potential to treat as a utility. Review and update of the Comprehensive Plan  b. Police C. - Fire  FY2015-2016 budget of the Police Department was not discussed. FY2015-2016 budget of the Fire Department was not discussed.  Adjourn  There being no further business, Councilman Harris a motion, seconded Councilman Williams, to adjourn.  Unanimously approved.  The meeting adjourned at approximately 8:05 pm.  John H. Lampe, II, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  35    36    Town Of Smithfield Town Council Action Form  Overview  South Campus Middle School is requesting approval of a community "Walk to School" event/ in conjunction with the celebration ofBlack History Month on February 18, 2015. The event is part of a national Walk to School" day that normally occurs' in October. This being the first year for the event it has been combined as an extension of the celebration of Black History Month. Next year the event will be held in October. The  school is asking for this event to be approved as an annual event.  Date ofl Meeting: February 3, 2015 Staff Work by: Paul Embler Presentation Description:  Date prepared: January 22, 2015 Presented by: Paul Embler  The march will begin by assembling at the Jobnston County Training School located at the corner ofMassey Street and Durham Street. The march will progress westward along Massey Street toward Collier Street then proceed in a southerly direction along Collier Street to South Campus Middle School. The event will begin at 8:30 am with the assembly of participants at JCTS and will conclude with a celebration at the school  starting at 9:00 am. Action Requested:  Council is asked to consider the request and take action to approve the event as an annual event. Ifthe Council approves the "Walk to School" event as an annual event then staff will make arrangements for the event in future years. Each year staff will place an information notice in the Council's agenda packet sO that Council will be notified as to  when the march will occur in the future.  37    Town of Smithfield's Planning Department  P.O. Box 761 or 350 East Market Street Smithfield, NC 27577 Effective: January 2008  ABRA à NORTH CAROLINA  Temporary Use Permit Application  Completed: applications should be submitted tot the Town of Smithfield's Planning Department atl least four weeks prior to the event. All applicants should read the following pages before completing all sections required. Incomplete applications may increase the permit processing time. Ifa person other than the property owner signs this application, a notarized written authorization  from the property owner must be: attached.  As site plan/diagram of event property MUST BE ATTACHED (see attachments)  TYPE OF EVENT Expansion or replacement of existing facilities Sale of agricultural products grown off-site Sale of fireworks Special event, over 100 people in attendance Athletic event on streets, greenways Other (please describe). BLACKHI6TORY MONTH WAWA-TD-9OOL EVENT  PERMIT FEE $50.  Construction Trailer Real estate sales office or model home Sale of non-agricultural products, except fireworks Not-for-profit event, over 1people ina attendance Town recognized event. Live Band/Concert  JCTS TO S0074 CAMFUS VIA E.MASSEY ST. COLLER SEEST Location of Event (exactstreet: address)  Name of Event  name ARBAPNEPLPNrN address haanaAhRER.Ns  APiSA" GAMFUS MIPLE CHOOL Day.phone 99.934. 6481  Address  Zip 27577 48/5  ép phone 9A-978:3595  44515  Event set-up/start time/date 730AM (ee dlachd Evênt clean-uplend date/time. 16:00AM Sound amplification hours 8:S0AM 1900AM - Will food or goods be sold? No Security provided by Smithfield Police or private security (describe duties):. ESCORT  ewair  Private agency name & phone, ifapplicable: N/A  Will any Town property be used (ie., streets, parks, greenways)? F.MASSEYST t COLLIER STFEET  Do you wish to: Restrict animals at this event? (circle es No)  Prohibit Fireworks? (circle  No)  Ihereby certify that the information contained in this application is true to the best of my knowledge andl Ifurther certify that this event will be conducted per all applicable local laws. Icertify that Ihave received the attached information conceming the regulations for  Temporary Uses. Icertify thati have notified all adjoining property owners of the planned temporary use.  CHBIS SENNED! Applicant's name (print) Method of payment:. Cash Reviewing Planner: (Note: See attached letter)  Signature  Date  PLEASE RETURN THIS PERMIT TO INSPECTIONS AND PERMIT DEPARTMENT WITH $50.00 FEE.  Check  Credit card,  Amount $  HTE Date:  * NOTE: APPROJE A5 ANNUAL ENENT. DATE MAY CHANGE  FROM YEARDYEAR.  38    TOWN OF SMITHFIELD Town Council Information Form  Overview:  Hope Floats NC-Kayak Club as part of its 4th annual fundraising in association with the Relay for Life movement plan to overnight in Smithfield on the Town Commons and also utilize the  amphitheater for al Bluegrass Concert. Date ofM Meeting: February 3,2015 Staff Work By: Paul Embler Presentation Description:  Date Prepared: January 27,2015 Presentation By: N/A  In 2012 Hope Floats NC-Kayak Club conducted its inaugural Neuse River kayak paddle/fundraiser for Relay for Life. In past years the group had approximately 20-30 kayakers and support staff to camp on the Commons, attend a sunrise service at the amphitheater and then This year a group of 25 to 30 kayakers will float the Neuse River from Raleigh to New Bern. Smithfield will be their first overnight stop. As support group will arrive via automobiles around 2pm on April 4 and set up camp for the kayakers between the greenway and the Neuse River in the vicinity of the amphitheater. At approximately 4pm the kayakers should arrive in Smithfield and take out at the boat ramp near the old water plant. They will porter their kayaks to the From 4pm until 6pm a Bluegrass band in conjunction with the Relay for Life will put on a benefit concert at the amphitheater. At the conclusion of the concert the hat will be passed and The kayakers and support staff will eat supper and then spend the night on the Commons. After breakfast the kayakers will continue their trek down the! Neuse and the support staff will clean up  departed after the conclusion ofthe service.  amphitheater where they will spend the night.  the proceeds will go toward supporting the Relay for Life movement.  after breakfast and then break camp and should be gone by 9am.  Action Requested:  This packet has been prepared for the Council for informational purposes only. Planning staff and Parks and Recreation staffwill coordinate permitting and will issue a' Temporary Use Permit  for the fundraising event. No action is required by the Council.  39    40    MITHFIEID  NORTH CAROLINA  Town of Smithfield Town Council Action Form  Item Title: Tree Removal Project  Date of Meeting: February 3, 2015 Date Prepared: January 21,2015  Staff Work By: Lenny Branch, Public Works Director,  Presentation By: Lenny Branch Presentation Description:  Int the past several years our larger trees in Smithfield have taken a beaten from storms. Five (5) trees in particular were: marked by stafft to be removed due to potential safety hazards. The 2015 tree removal project consists of, removing the five (5)marked trees, grinding all stumps, complete debris removal from eachl location, backfilling the areas with topsoil and apply seed and straw. Six (6) tree service contractors showed interest in doing the project with only four (4)  submitted estimates. The estimates are as follows;  It's Gotta Go Tree Service Mamie Stewart and Sons Stephenson Stump & Tree Town & Country  $7,675.00 $10,750.00 $13,950.00 $16,025.00  The total budgeted amount for this project is $10,000.00.  Action Requested: Council is requested to award the tree removal project to the lowest bidder  (It's Gotta Go Tree Service) in the amount of $7,675.00  41    42    Town of Smithfield Town Council Action Form  Item: Renewal of FY 2015-2016 Employee Voluntary Insurance Options through  Municipal Benefits, Inc. Date of Meeting: February 03, 2015 Staff Work By: Tim Kerigan  Date Prepared: January 27, 2015 Presentation: Paul Sabiston  Tim Kerigan  Presentation:  The General Government department is requesting that Council authorize staff to renew the annual employee voluntary insurance options for FY 2015-2016 through Municipal Benefits, Inc. This would include all full-time employee-paid insurance options including short-term disability, long-term disability, group term life, guaranteed issue whole life, group critical illness, group cancer coverage, group accident coverage, vision care and other possible offerings. There is no cost to the Town for these offerings and  are absolutely optional for our employees.  Action Requested:  Motion to authorize staff to renew employee-paid voluntary insurance options through  Municipal Benefits, Inc. for FY2 2015-2016.  43    Town of Smithfield Town Council Action Form  Item: Renewal of FY 2015-2016 Insurance Broker for Employee Primary Health  Insurance, Dental Insurance and Life/AD&D.  Date of Meeting: February 03, 2015 StaffWork By: Tim Kerigan  Date Prepared: January 27, 2015 Presentation: Paul Sabiston  Tim Kerigan  Presentation:  The General Government department is requesting that Council authorize staff to renew the annual employee primary health insurance, dental insurance and life/AD&D through our current broker Mark III for FY 2014-2015. This will allow Mark IlI to search and provide to Council options for the best rates available for the Town and its employees  Action Requested:  Motion to authorize staff to renew the agreement with insurance broker Mark Ill for employee primary health insurance, dental insurance and life/AD&D for FY 2015-2016.  44    Town of Smithfield Town Council Action Form  Item: Board Appointments Date of Meeting: February 3, 2015 Staff Work By: Shannan Williams  Date Prepared: January 16, 2015 Presentation: Consent Agenda  Presentation:  Current Board vacancies are as follows: Appearance Commission 5p positions Historic Properties 3 positions  Parks and Recreation Advisory Commission 3 In-Town member positions ETJ Alternate - 1 position  Planning Board  Board Appointments/Reappointment  1. Steve Upton has submitted an application for consideration to be reappointed to a second term on the Board of Adjustments. 2. Teresa Daughtry has submitted an application for consideration to be reappointed to a second term on the Planning Board. 3. Earl Marett has submitted an application for consideration to be reappointed to a fourth term on the Parks and Recreation Advisory 4. David Lasater has submitted an application for consideration to be reappointed to a second term on the Parks and Recreation Advisory 5. Tim Johnson has submitted an application for consideration to be appointed to a first term on the Parks and Recreation Advisory  Committee.  Committee.  Committee.  There have been no other inquiries at this time.  45    46    SMITHEIED  NORTH CAROLINA Town of Smithfield Board, Commission, or Committee  Application  Name: Home Address:  OPkp Soar EVà  chAR6  (Last) (ao 3  VeRat f dmifhfe" No  Business Name & Address: 231 MKE SF PRivt. 731 MlF. F AA2TZ  Telephone Numbers:  (Home)  (Mobile)  (Email)  Please check the Board(s) that you wish to serve on: Appearance Commission K Board of Adjustment In Town Resident Board of Adjustment ETJ Member Historic Properties Commission Library Board of Directors  a a D a  Parks/Recreation Advisory Commission Planning Board In-Town Resident Planning Board ETJ Resident  la a a  Other:.  Aroeklwg - ryfnwe.  Interests  & Skillg:  Circle highest level of education completed: (High School) 10 11 12 GED cakei2s 3@36  Recent Job Experiences: SEH - Eidepewdut Skles-  Civic or Service Organization Experience:  PArvinrg Bef. 7EwfRk  ZCAARRAP 73c Bf  Johwsfar ch  Town Boards previously served on and year(s) served: Fy. (+o-) Please list any otngngoards/Commisions/Commitees on which you currently serve:  fengy2onef  47    Why are yguinterestedi ins serving,on this ogSgmispnComnwy, CenbNue yp sitve f ous u Cowe Bopne, 32-  C  26 so  Ppt Twtekst-  Skudy hy Rhch pears  Affirmation of Eligibility: jurisdiction?  Has any formal charge of professional misconduct, criminal misdemeanor or felony ever been filed against you in any  Yes Nolfy yes, please explain, disposition:  Is there any conflict of interest or other matter that would create problems or prevent you from fairly and impartially discharging your duties as an appointee of the Smithfield Town Council? a Yes No Ifyes, please explain:  Lunderstand this application is public record and I certify that the facts contained in this application are true and correct to the best of my knowledge. lauthorize and consent to background checks and to the investigation and verification of all statements contained herein as deemed appropriate and if necessary. Ifurther authorize all information concerning my qualifications to be investigated and release. all parties from all liability for any damages that may result from this investigation. I understand and agree that any misstatement may be cause for my removal from any Board/Commissionission/Committee. I understand regular attendance to any Council Board/Commission/Commitee is important and, accordingly, Ifurther understand that if my attendance is less than the standards established for any such body that this is cause for removal. Lacking any written standards for attendance by any oarCommsonCommite. itis expected that Iwill attend at least 75% of all meetings during any one calendar year to maintain my seat on any oaruCommisonCommite to which I may be appointed. This form will remain on file in the Office of the Town Clerk and requests for updates will be sought prior to any consideration for reappointment (or future appointment) to any  Board/Commissionission/Commitee. Printed Name:. Signature:  JEVE UPHor f Upn  Date: 1-18-1  Return completed for to: Shannan Williams Town Clerk P.O. Box 761 Smithfield, North Carolina 27577  Phone: (919)934-2116 Fax: (919)989-8937 E-Mail: snannan.wllams@smthreld-ne.com  Applicants are required to be a resident of the Town of Smithfield for In-Town positions  and within the-Town's ETJ for ETJ positions  48    NORTTI CAROLINA SMITHEIED Town of Smithfield Board, Commission, or Committee Application TeresA  Name: Ounfin  (m (MI)  Home Address:. 35Bk Gn. HD n.&. 2757) Business Name & Address: Partnns Commanical. Ranfty 116,  Telephone Numbers:  (Home)  (Mobile)  (Email)  Please check thel Board(s) thaty yous wish to serve on:  D3 a D a a  Appearance Commission Board of Adjustment In" Town Resident Board of Adjustment ETJ Member Historic Properties Commission Library Board of Directors  D 4 a a Other:  Parks/Recreation: Advisory Commission Planning Board In-Town Resident Planning Board ETJ Resident  Interests & Skilshoumgy ahimg Anding-dng bidhy- orugalimmo bakstgnoans Salio, pyatm, hmdlow hagmm ihe esoay monamtu Circle highest level ofe education completed: (High School) 10 11 12 GED College1: 23.456 MGats d 5malo h CGNROA 41450p  Recent Job Experiençes: BEC-WguCpa pledl, Mourunshati..fapt:  Civic or Service Organization -dli.d-n  5  TSmtla  Mabs Les  Town Boards previously served on and year(s) served: dast3yas Please list any other, CA 9n whichy you currentlu.  Chmmamtwwy m/153ak6  49    Why are youi interested ins serving on this PoarsiCommisenCommitie?  US AUA $hi Affirmation of Eligibility: jurisdiction?  sapmakadapa  Has any formal charge of professional misconduct, criminal misdemeanor or felony ever been filed against you in any  CYes ANo Ify yes, please explain disposition:  Is there any conflict of interest or other matter that would create problems or prevent you from fairly and impartially discharging your duties as an appointee oft the Smithfield Town Council? M Yes a No Ifyes, please explain:  lunderstand this application is public record and certify that thet facts contained in this application are true and çorrect to the best of my knowledge. lauthorize and consent to background checks and to thei investigation and verification of all statements contained herein as deemed appropriate and if necessary. Ifurther authorize all information concerning my. qualifications to be investigated and release all parties from all liability for any damages that may result from this investigation. I understand and agree that any misstatement may be cause for my removal from any omdCommistoCommie. I understand regular attendance to any Council oaacommisoncommaee is important and, accordingly, further understand thati if my attendance! is less than the standards established for any such body that this is cause for removal. Lacking any written standards for attendance by any omCammisiwComite, itis expected that will attend at least 75% of all meetings during any one calendar year to maintain my seat on any omraCommisioncommiee to which - may be appointed. This form will remain on file in the Office oft the Town Clerk and requests for updates will be sought prior to any consideration for reappointment (or future appointment) to any  omrdCommisoCammie. Printed Name: leResA Signaesninn Return completed for to: Shannan Williams Town Clerk P.O. Box 761 Smithfield, North Carolina27577  Date: 127-15  Ba  Phone: (919)934-2116 Fax: (919) 989-8937 E-Mail: shannan.vllams@smithfels-nc.com  Applicants are required to be a resident of the Town of Smithfield for In-Town positions  andy within the Town's ETJ for ETJ positions  50    SMTHEIEID  NORTH CAROLINA Town of Smithfield Board, Commission, or Committee Application  Name:, Home  Mmett  Googe  FARL (MI)  Address: dakaie Place Sseld NC  Business Name & Address: Telephone Numbers  (Home)  (Mobile)  (Email)  Please check the Board(s) that you wish to serve on:  a a a la la  Appearance Commission Board of Adjustment In Town Resident Board of Adjustment ETJI Member Historic Properties Commission Library Board of Directors  Parks/Recreation Advisory Commission Planning Board In-Town Resident Planning Board ETJ Resident  a 0 a  Other:.  Interests & Skills:  Circle highest level ofe education completed: (High School) 10 11 12 GED College 1234 4 56 Reçent Job Experiences: Dinector Johwslow Co. Depyo/'SocAl Seroices, -Fwterim Mnechor Pite Co Deptofs SOCIAL Sersicesy CoNStE (hwy  Wie Hes 1H avd ltum aN strorces  Civic or Service Organization Experience: Gotar Harler,Dns  Town Boards previously served on and year(s) served: Regpeton Aelvisory Commillee Please list any other Boards/Commissions/Committees on which you currently serve: Rechagsh'aw  Commifle  Aeasary  51    Why are youi interested ins serving on this AnyCommsopem,  Tem etcrested  N Retnefon aNd he fudlity HThEA  Affirmation of Eligibility: jurisdiction?  Has any formal charge of professional misconduct, criminal misdemeanor or felony ever been filed against you in any  Yes GNo Ifyes, please explain disposition:  Is there any conflict of interest or other matter that would create problems or prevent you from fairly and impartially discharging your duties as an appointee oft the Smithfield Town Council? o Yes -No If yes, please explain:  Lunderstand this application is public record and I certify that the facts contained in this application are true and correct to the best of my knowledge. lauthorize and consent to background checks and to the investigation and verification of all statements contained herein as deemed appropriate and if necessary. further authorize all information concerning my qualifications to be investigated and release all parties from all liability for any damages that may result from this investigation. 19 understand and agree that any misstatement may be cause for my removal from any oariCommisonComnitee I understand regular attendance to any Council BoanaComisonComnise is important and, accordingly, Ifurther understand that if my attendance is less than the standards established for any such body that this is cause for removal. Lacking any written standards for attendance by any Board/Commission/Committee, itis expected that I will attend at least 75% of all meetings during any one calendar year to maintain my seat on any Board/Commission/Committee to which I may be appointed. This form will remain on file in the Office of the Town Clerk and requests for updates will be sought prior to any consideration for reappointment (or future appointment) to any  Board/Commissionission/Commitee. Printed Name: Signature:  EARL  Marett  Date: Jejui5  St  Return completed fort to: Shannan Williams Town Clerk P.O. Box 761  Smithfield, North Carolina 27577  Phone: (919) 934-2116 Fax: (919)989-8937 E-Mail: shannan.wllams@smithiel-nc.com  Applicants are required to be a resident of the Town of Smithfield for In-Town positions  and within the Town's ETJf for ETJ positions  52    NORTTI  SMITHFIED  CAROLINA  Town of Smithfield Board, Commission, or Committee Application  Name:  Lasater (Lest)  David (First)  (MI)  Home Address: 12Randers Ct Telephone Numbers:  Business Name & Address: puke Energy-1 1418M Mechanical Blvd- Gamer NC27529  (Home)  (Mobile)  (Email)  Please check the Board(s) that you wish to serve on:  a D  Appearance Commission Board of Adjustment In Town Resident Board of Adjustment ETJI Member Historic Properties Commission Library Board of Directors  XX Parks/Recreation Advisory Commission Planning Board In-Town' Resident Planning Board ETJ Resident  D 0 0  Other:.  Interests & Skills:  Circle! highest tevel of education completed: (High School) 10 11 12 GED Colege123456 Recent Job Experlences: lam currentiy in my31" yearwithDuke Eneray (previously CP&L and Progress Energy)  Civic or Service Organization Experience: Lhave served with the Johnston County Homebuilders Association as well as the, Johnston County Realtors Association. Myfamilyare members of! First Baptist Church for the past 20 years where my wife (Martha) andl lhave served navarlety of youth teaching roles from 1 grade to Senior High. thave also servedon  the Boards of DeaconsatFBCF Smithfield.  Town Boards previously served on and year(s) served: 2014- Recreation Advisory Commission  Please list any other Boards/Commissions/Committees on which you currently serve: Johnston County = Local Why are you Interested in serving on this BoasdCammisoncammaeer Over the yearslhave been heavily involved  Emergency Planning Commission  53    with_youth sports in Smithfield and believe ins what our Parks & Recreation  Johnston County. would like tos see our communtycontinue to be al leader provides to the Smithfield communityandt to  many positive areas we have in our community.  iny youth sports and believe this is oneofthe  Affirmation of Eligibility: jurisdiction?  Has any formal charge of professional misconduct, criminal misdemeanor or  ever been felony  filed against you in any  aYes XXNolfyes, please explain disposition:  Is there any conflict of interest or other matter that would create problems or prevent  discharging your duties as an appointee of the Smithfield' Town Council? D' Yes XX No you from fairly and impartially  Ifyes, please explain:,  the lunderstand best of this application is public record and I certify that thet facts contained in this statements contained herein as deemed appropriate and if necessary. Ifurther authorize the investigation all qualifications to be investigated and release all partles from all llability for investigation. I understand and agree that any misstatement  are  my knowledge. lauthorize and consent to background checks and to application true and correct to  and verification of all information conceming my  any damages that may result from this  oacComnisionCommine. I understand regular attendance may be cause for my removal from any important and, accordingly, If further understand that if my attendance is to less any than Council oanCommisimComniee is body that this is cause for removal. Lacking any written standards for attendence the standards established for any such itis expected that I will attend at least 75% of all meetings during any one celendar by any BomuCammisencomite. osaCommiwenCommitw to which I may be appointed. This form wil remain an year to maintain my seat on any  and requests for updates will be sought prior to any conslderation for  file in the Office of the Town Clerk  oeraCommisonCommise Printed Name: DevidLasater, Signature: DAndionb  reappointment (or future appointment) to any  Date: January27.2015  Return completed fort to: Shannan Williams Town Clerk P.O. Box 761 Smithfield, North Carolina 27577  Phone: (919)934-2116 Fax: (919)989-8937 E-Mail: mlamtassawn  Applicants are required to be a resident oft the Town of Smithfield for In-Town positions  and within the Town's ETJfor ETJ positions  54    SMTHFIED NORTH CAROLINA Town of Smithfield Board, Commission, or Committee Application  Name:. Home Address: Telephone Numbers:  Tohason (Last)  Tla (First),  &  1206 by hlalnut PR  SmithFreid (MI)  Buslness Name & Address: Nc Dirisien of PER  (Home)  (Mobile)  (Email)  Please check the Board(s) that you wish to serve on:  a D D3 D o  Appearance Commission Board of Adjustment In Town Resident Board of Adjustment ETJ Member Historic Properlies Commission Library BoardofDirectors  P Parks/Recreation. D Planning Board In-Town Advisory 0 Planning Board ETJ Resident Resident D Other:  Commission  Interests & Skills:_ Kary iaterestdis assstins wlefferts to Gssist tha PHE Dept in Mgwth AHTEmaias 1  Pt2 EGLIFLS f 20grEms AGE oE fheherfia the State KpSpy the best "quality OF lifc' smenfsFhf Smithfieid has f alWEyE offar! Wonepf Circle highest level ofeducation completed: (High Schoal) 10 11 12 GED Collge123466 Recent. Job Experiences: PZ Dicthfer- 5M,NE-2akeil Aupst 2o1f CrAHy-ALase afkrects + pufreeth ZADKRAZ 24R  Aireyaaffe  Civic or Service Organizationl Experlence:. SMIEied Eire  hel Hemi  fiist Iphtdleuk-Saly  Fielatr)  lotary)  SMHEA6  Town Boards previously served on and year(s)served:, NA  Please list any other acomn-N.Comniee on which yoyu currently serve:  Mindle.  6 Ruile  for Mirede  lertaerskis  Leagus FdlTaturia Degnuad  55    Why are youi interested in serving on this osdCamasoncommien. SieNarsirt SLMS"  Affirmation of Ellgibility: jurisdiction?  Has any formal charge of professional misconduct, criminal misdemeanor or  ever been filed  felony  against you in any  oYes NO lfy yes, please explain disposition:  Is there any conflict of interest or other matter that would create problems or prevent you from  and  discharging youro duties as an appointee oft the Smithfleld Town Councll? ay Yes PNo Ify yes, please fairly explain: imparlially lunderstand' this application is public record and Icertlifyt that the facts contained int this application are true the best of my knowledge. leuthorize and consent to background checks and to the statements contained herein as deemed appropriate and if neçessary. Ifurther authorize investigation all information and verification of all qualifications to be investigated and release all parties from all liability for any damages that result concerning my investigation. I understand and agree that any misstatement may be cause for may removal from this oaaCommisenCamnie. I understand regular attendance to any Council oaaCommiseNCommies my important and, accordingly, Ifurther understand that Ifmy attendance is less than the standards established body that this is cause for removal, Lacking any written stendards for attendance by any oaucomisowComntew forany such itis expected that I will attend at least 75% of all meetings during any one calender to maintain omruCommisienCommitw to which I may be appointed. This form will remain on year file in tha Office of my the seat on any and requests for updetes will be sought prior to any consideration for reappointment (or future oerComnisemComntw. Further, I'have received a copy of the Policy adopted 03-04-2008 appointment) to any  and correct to from any is City Clerk and understand its  contents.  Printed Name: Hlueliy & Tobasen Signature: Dulgalaa  Date: 1I205  Retum. completed for to: Shannan' Wiliams Town Clerk P.O. Box 761 Smithfield, North Carolina 27577  Phone: (919)934-2116 Fax: (919)989-8937 E-Mail: snennan.willamscsmithield-nc.com  Applicants are required to be ar resldent of the Town of Smithfield for In-Town positions  and within the Town's ETJ for ETJ positions  56    57    Town of Smithfield Town Council Information Form  Item: Date of Meeting: Staff Work By: Background  Filled Vacancies February y03,2015 Tim Kerigan, HR Director  Datel Prepared: January 27,2015  Per Policy, upon the hiring ofai new or replaçement employee, the' Townl Manger or Department Head shall report the new/replacement hire to the Council ont the Consent. Agenda at the next  scheduled monthly Town Council meeting.  Action Requested  The Town Council is asked to acknowledge that the Town has successfully filled the following  vacancies in accordançe with the Adopted FY 14-15 Budget.  Position P/TI Firefighter  Department Fire  BudgetLine Rate ofPay 10-5300-0210 $10.00  58    Business Items    Town of Smithfield Town Council Action Form  Item: 1) Acknowledgement ofa acquisition of the ESA Smithfield NC1, LLC Solar Farm contract by BayWa RE from ESA Renewables; 2) Acceptance of Scope of Services from Power Services for Design, Construction and Construction Inspection and Administration of the construction of the ESA! Smithfield NC: 1, LLC intertie with the Town of Smithfield's Brogden Road Substation; 3) Setting of a monthly 1.0% of the Facilities Charge for the Town to maintain and  replace the intertie components as needed. Date of Meeting: February3,2015  Date Prepared: January22,2015  StaffWork By: Ken Griffin, Director of Public Utilities  Background:  1) In its Regular Council Meeting of September 3, 2013, the Town Council approved an Interconnection Agreement between the Town and ESA Smithfield 1N NC, LLC. BayWa, RE has acquired the ESA Smithfield 1 NC, LLC from ESA Renewables and approval of this  change of ownership is requested from the Town Council.  2) Additionally, BayWa REI has deposited with the Town a check in the amount of $190,620.00 to cover the cost of design, construction, and construction inspection and administration oft the construction of the intertie between the ESA Smithfield 1NC, LLC Solar Farm and the Town's Brogden Road Substation. Town staff requested a proposal from Power Services to provide these services and Power Services has agreed to do sO for $190,582.50 as shown in the attached proposal. BayWa RE's check covers this entire cost. Town staff requests authorization for the Town Manager to execute the agreement with Power Services to provide these serves for the proposed amount. 3) The Town's Electric Rate Schedules calls for a 1-2% Excess Facilities Charge for maintenance and replacement of additional facilities beyond normally required equipment installed to service a customer. The Town will be installing an intertie at a cost $190,582.50 that has been paid for by the applicant; but the Town is responsible  59    for maintenance, repair and replacement of the intertie components. The Town is hereby requiring a monthly 1% Excess Facilities Charge of $1,905.82 per month to be billed to and paid by Bay Wal RE for its ESA Smithfield NC1, LLC Intertie with the Town's Brogden Road Substation, commencing with completion of the construction oft the  intertie.  Action Requested:  1) Approve of the change in ownership oft the ESA Smithfield 1N NC, LLC from ESA  Renewables to BayWa RE.  2) Authorize the Town Manager to execute an agreement with Power Services to design, construct, inspect and administer the construction of the intertie between the ESA Smithfield 1NC, LLC: solar farm with the Town' Brogden Road Substation. 3) Require a monthly 1% Excess Facilities Charge of $1,905.82 to be billed and paid by BayWa RE fori its ESA Smithfield NC: 1, LLCI Intertie with the Town's Brogden Road Substation, commencing with the completion of construction oft the intertie.  60    1616 E. Millbrook Road, Suite 210 Raleigh, NC27609 Toll-Free: 1-866-231-6610 Tel: 919-256-5900 Fax: 919-256-5939 wwwpweselvics.om  Power Services Engineering and Management: Services"  December 19, 2014  Mr. Ken Griffin, PE Director of Public Utilities Town of Smithfield Post Office Box 761 Smithfield, North Carolina 27577 Subject: Dear Ken:  Smithfield Solar Farm Interconnection  IV would like to update you regarding issues associated with the new Solar Farm Interconnection Request. This project began before you. took your current position with the Town of Smithfield, and PowerServices wants to ensure you are informed regarding all operational and design aspects of this project and that you concur or recommend The estimated initial cost for the facilities the Town will own and maintain is $190,852.50 (see enclosed expense sheet). This total cost should be paid by the developer. If there are unexpected overages, that should also be paid by the developer. Itis up to the Town regarding how you would collect these funds from the developer. Also enclosed are a one-line of the substation interconnect along with a one-line showing the area of responsibility for the Town. This area is from the substation to the 25 kV padmount switchgear at the solar site. All terminations and related equipment on the load side of the 25 kV switchgear will be the responsibility of the: solar developer. Since Smithfield has an Al-Requirements Agreement with NCEMPA, the solar output (kWh) will be purchased by others. This metered output of the solar farm will be added to Smithfield's Delivery Point load. Therefore, the Town will receive no benefits from In addition to any normal retail billings the Town will have to serve the solar facility, a Facilities Charge should be charged based on the Town's established rate. This charge isfor operations, maintenance, and replacement of the additional facilities required from the substation to the solar site. The charge should be based on the installed costs of Since the Town and its customers receive no benefit from the solar output, the Town should charge an Electric System Impact Fee based on the kWh output, for use of the Town's facilities. This fee was approved by the Town Council on August 6, 2013.  your changes to us.  this facility.  the facilities. The current estimate is $190,582.50.  61    Mr. Ken Griffin, PE December 19, 2014 Page Two  Pending your acceptance below, PowerServices will design the project, prepare material specifications, and manage the project for the Town. Our fees for this are included in the Interconnection Cost Estimate. If you have any questions, please contact me or Mr.  Mike Taylor, who will be the Project Manager.  Sincerely, RL Vice President EA Office: (919)256-5902 Mobile: (919)971-9006  riw/sk Endlosures Acceptance:  (Signature of Town. Representative) (Title ofTown Representative)  (Printed name of Town representative)  (Date)  PowerServices, Inc. Engineering & Management Services 1616E. Millbrook Road, Suite 210 Raleigh, NC27609 Fax: 919-256-5939 62  Tel: 919-256-5900  www.powerservces.om    PowerServices, Inc. Construction Cost Estimate  Owner: Facility: Project: Line Item  Town of Smithfield, North Carolina ESA Solar Array  Date: Est. By: Project No.: Material Cost $3.00 $50.00 $50.00  Updated 12/18/14 HMT  Description: 25kV 3phase to Interconnection Point  Unitof Labor Quantity Measure Cost 2,010 PERFT $2.75 3 EACH $150.00 3 EACH $200.00 1 1 1 LS 3 EACH $150.00 600 PERFT $3.00 1 1 1 1 LS 1  Labor & Materials $5.75 $11,557.50 $200.00 $250.00  Extended Cost $600.00 $750.00 $2,000.00 $930.00 $4,000.00 $200.00  Item or Construction Unit  1 1/025kV EPR, 1/C 2 25kV outdoor terminations 3 1/0 Elbows 4 PME-5 switchgear, 25kV 5 Box pad for PME-5 6 154 KV Breaker w! SCADA Disconnects w/ arresters 8 Directional Bore, 1-6" HDPE 9 Power Meter and Communications* 10 Primary metering 11 Mounting bracket for disconnects 12 Misc. Equip. 13 Substation structures  EACH $2,000.00 $10,000.00 $12,000.00 $12,000.00 EACH $1,000.00 $1,000.00 $2,000.00  $5,000.00 $20,000.00 $25,000.00 $25,000.00  $160.00 $23.00  $310.00 $26.00 $15,600.00 $200.00  each $1,000.00 $3,000.00 $4,000.00 EACH $3,500.00 $15,000.00 $18,500.00 $18,500.00 EACH $100.00 $100.00 $1,500.00 $10,000.00 $11,500.00 $11,500.00 LS $12,000.00 $25,000.00 $37,000.00 $37,000.00 Subtotal Construction wlo Contingencies $139,637.50 Engineering, General and Administrative $30,000.00  as required by! NCEMPA field staking  Contingencies $20,945.00 Subtotal $160,582.50 Project Total $190,582.50  Final Estimate to be determined after  63    WVOVIQ: ENITINO WV: BVOSMWZVS3 VNNONWOHINON' 0131HIWS OTBHLNS  L-7S  1aMod  S  184VARRESTER, 153MCOV E-688688 MAINBUS229WV  64    Otz  SNOUD3S NOLIVISENS VNTONNOHINONY OTEUHIINS O1BHLIWS  SOD1A-OS JaMOJ  .0-91  @ E8Vds GEddvo  830334'9 AMSZMEN   BEMVN8 AMSZI MEN.   65    66    SMITHFIEID  NORTH CAROLINA  Town of Smithfield Town Council Action Form  Item Title: Purchase of Commercallawmmower  Date ofl Meeting: February 3, 2015 Date Prepared: January 21, 2015  Staff Work By: Lenny Branch, Public Works Director,  Presentation By: Lenny Branch Presentation Description:  Int the 2014-20151 budget the General Service Division was approved $13,000 for the purchase of acommercial zero turn lawnmower. This particular piece of equipment is used by stafft to mow our city cemeteries and facilities daily. The Public Works Department received three (3) estimates from vendors that carry the commercial end mowers. The estimates are as follows;  East Coast Equipment (John Deere) Warren Lawn Supply (ExMark) Bullock Brothers( (Scag)  $8,910.00 $9,179.00 $10,399.20  Action Requested: Council is requested to approve the purchase oft the commercial lawnmower  from the lowest bidder (East Coast Equipment) int the amount of $8,910.00.  67    68    Town of Smithfield Town Council Action Form  Item Title: Consideration of a motion to approve the purchase of a 2015 Chevrolet Tahoe Utility Vehicle for use as a Squad at a State Contract Price of $33,134.82  Date of Meeting: February 3, 2015 Staff Work By: Chief Patrick E. Harris  Date Prepared: January 23, 2015 Presentation By: Consent Agenda  Captain John M. Blanton, Jr.  Presentation Description:  The Fire Department requests the approval of the budgeted purchase of a 2015 ChevroletTahoe FourWheel Drive Utility Vehicle fort the replacement of existing Squad 1.  Bids were solicited from the following vendors: Deaçon Jones Chevrolet-$ $34,011.32  State Contract Price $33,134.82 (Bobby Murray Chevrolet) Staff recommends approval of the State Contract Price of $33,134.82.  This purchase is within the FY: 2014-2015 Budget approved amount of $35,000.00 for this  purchase. (See Attached Vehicle Specifications)  Action Requested:  Approve a motion granting permission to proceed with the budgeted purchase of a 2015 Chevrolet Tahoe Four Wheel Drive Utility Vehicle from Bobby Murray Chevrolet.  69    70    2015 Fleet/Non-Retal. Chevrolet Tahoe 4WD 4dr Commercial CK15706  SELECTED MODEL & OPTIONS  SELECTED MODEL -2015 Fleet/Non-Retail CK15706 4WD 4dr Commercial  Code CK15706 Code  Description  2015 Chevrolet Tahoe 4WD 4dr Commercial  SELECTED VEHICLE COLORS 2015 Fleet/Non-Retall CK15706 4WD 4dr Commercial  Description  Interior: No color has been selected. Exterior 1: No color has been selected. Exterior 2: No color has been selected.  SELECTED OPTIONS - 2015 Fleet/Non-Retall CK15706 4WD 4dr Commercial  CATEGORY Code Description REQUIRED OPTION SUSPENSIONPKG Z85 EMISSIONS FE9 ENGINE L83  PRIOR TO INTERIM CONFIGURATIONPROCESSING CODE (This code SUSPENSION PACKAGE, STANDARD, INCREASED CAPACITY, PREMIUM SMOOTH RIDE with Air leveler (Included and only available  includest the change in Destination cost.) with (NHT) Maximum Trailering Package.) EMISSIONS, FEDERAL REQUIREMENTS  ENGINE, 5.3L ECOTEC3 V8 WITH ACTIVE FUEL MANAGEMENT, DIRECTINJECTION. AND' VARIABLE' VALVE TIMING includes aluminum block construction (355 hp [2651 KWI @ 5600 rpm, 383! Ib-ft oft torque [518  N-m] @4100 rpm) (STD)  TRANSMISSION AXLE  MYC TRANSMISSION, 6-SPEED. AUTOMATIC, ELECTRONICALLY CONTROLLED with overdrive and tow/haul mode (STD) GU6 REAR AXLE, 3.42 RATIO (Included and only available with (NHT) Maximum Trailering Package or (Z71) Off-Road Package.) COMMERCIAL PREFERRED EQUIPMENT GROUP Includes Standard PZX WHEELS, 18"X8.5" (45.7CMX21.6 CM) ALUMINUMWITHHIGH POLISHEDI FINISH (Required when (NHT) Max Trailering Package is  PREFERRED! EQUIPMENT GROUP  1FL WHEEL TYPE  Equipment *CREDIT*  71    TIRES SPARE TIRE PAINT SCHEME ZY1 PAINT SEATTYPE  ordered.)  RKX TIRES, P265/65R18 ALSEASON,BLACAWALL RC4 TIRE, SPARE P265/70R17 ALSEASON,BLACKMAL  PAINT SCHEME, SOLID APPLICATION  GAN SILVER ICE METALLIC  AZ3 SEATING, FRONT 40/20/40 SPLIT-BENCH, 3-PASSENGER includes 6-way power driver and 2-way front passenger seat adjuster, driver and front passenger power lumbar control and power reclining, center fold- down armrest with storage, storage compartments in seat cushion (includes auxiliary power outlet), adjustable outboard! head restraints and storage pockets (With vinyl, does noti include (AG1) Driver 6-way power seat adjuster or (AG2) Front passenger 6-way power adjuster.)(STD) AUDIO SYSTEM, AM/FM STEREO WITH CD PLAYER AND AUXILIARY INPUT JACK includes 2USB ports and 1SD card reader (STD) 5W4 IDENTIFIER FOR SPECIAL SERVICE VEHICLE. Utilized to identify a vehicle as a police/fire special service vehicle for marketing, order-build process and emission certification purposes (Must be specified.) *CREDIT* NHT MAX TRAILERING PACKAGE (Includes (GU6) 3.42 rear axle ratio, (JL1) Trailer brake controller and (Z85) Suspension Package. 4WD models also NQH TRANSFER CASE, ACTIVE, 2-SPEED ELECTRONIC AUTOTRAC with rotary controls, includes neutral position for dinghyt towing (Requires 4WD model. Included with (9C1) Police Vehicle or (5W4) Special Service NZZ FRONT UNDERBODY SHIELD (Requires 4WD model. Included with (9C1) Police' Vehicle or (5W4) Special Service Vehicle) BATTERY, AUXILIARY, 730CCA Special Service' Vehicle only)  SEAT TRIM RADIO 103 ADDITIONAL EQUIPMENT  HOU JETBLACK, CLOTH SEAT TRIM  include (NQH)2-speed active Transfer case.)  Vehicle.)  K4B  POWER SUPPLY, 100-AMP, AUXILIARY BATTERY, REARI ELECTRICAL CENTER (Included and only available with (9C1) Police Vehicle or (5W4) POWER SUPPLY, 50-AMP, POWER SUPPLY, AUXILIARY BATTERY passenger compartment wiring! harness (Included and only available with (9C1) Police Vehicle or (5W4) Special Service' Vehicle only) KW7 ALTERNATOR, 170 AMPS, HIGH OUTPUT (included and only available with (9C1)Police' Vehicle or (5W4) Special Service' Vehicle only) TRAILER BRAKE CONTROLLER, INTEGRATED (Included and only available with (NHT) Maximum Trailering Package.) RECOVERY HOOKS, BLACK, FRONT, FRAME-MOUNTED (Required on 4WD models and all models going to Alaska, Guam, Hawali, Puerto Rico and Virgin Islands. Not required on (9C1) Police Vehicle or (5W4) Special LUGGAGE RACK, DELETE (Included and only available with (9C1) Police AKO GLASS, DEEP-TINTED (all windows, except light-tinted glass on windshield and driver- andi front passenger-side glass) (Included and only available with (9C1) Police Vehicle or (5W4) Special Service' Vehicle only) AKX WINDSHIELD, SOLAR. ABSORBING, SHADED UPPER (Included and only available with (9C1) Police Vehicle or (5W4) Special Service' Vehicle only) AKK WINDSHIELD STYLE, AÇOUSTIC LAMINATED GLASS (Included and only available with (9C1) Police' Vehicle or (5W4) Special Service Vehicle EXTERIOR ORNAMENTATION DELETE (Included and only available with (9C1) Police Vehicle or (5W4) Special Service Vehicle only) LICENSE PLATE FRONT MOUNTING PACKAGE (Included on orders with  JL1 V76  Service Vehicle, but is available.) Vehicle or (5W4) Special Service' Vehicle only)  only)  VK3  72    BORMABEES/BObYEbPBAPEBABRN only available with (9C1) Police Vehicle or (5W4) Special Service Vehicle only) UN9 RADIO SUPPRESSION PACKAGE, WITHGROUND: STRAPS (Included and only available with (9C1) Police Vehicle or (5W4) Special Service AG1 SEAT ADJUSTER, DRIVER 10-WAY POWER (Requires (AZ3) 40/20/40 split-bench front seat. Not available with (H2G) Jet Black vinyl seats) AG2 SEAT ADJUSTER, FRONTI PASSENGER 6-WAY POWER ATD SEAT DELETE, THIRD ROWI PASSENGER (Included with (9C1) Police Vehicle or (5W4) Special Service Vehicle) (Deletes rear storage FLOOR COVERING, COLOR-KEYED CARPETING FLOORI MATS, COLOR-KEYED CARPETED FIRST AND SECOND ROW, REMOVABLE (Included and only available with (B30) color-keyed VAV LPO,AL-WEATHER FLOORI MATS dealer-installed) (Requires (9C1) Police Vehicle or (5W4) Special Service Vehicle and (B30) floor covering.) INSTRUMENTATION, ANALOG with certified 140 mph speedometer, odometer with trip odometer, engine hour meter, fuell level, voltmeter, engine temperature, oil pressure andt tachometer (Included and only available with (9C1) Police Vehicle or (5W4) Special Service' Vehicle only) KEY, 2-SIDED (Included and only available with (9C1) Police Vehicle or 5HP KEY, 6 ADDITIONAL KEYS NOTE: programming of keys is at customer's expense. Programming keys is not av warranty expense THEFT-DETERRENT SYSTEM, VEHICLE, PASS-KEY III (Included and only available with (9C1) Police' Vehicle or (5W4) Special Service' Vehicle POWEROUTLETS, 4 AUXILIARY, 12-VOLT includes 1 on thei instrument panel, 1i in armrest, and 2i ini the cargo area (Included and only available with (9C1) Police' Vehicle or (5W4) Special Service' Vehicle) 6C7 LIGHTING, RED AND WHITE FRONT AUXILIARY DOME (Requires (9C1) Police Vehicle or (5W4) Special Service Vehicle) UEO ONSTAR DELETE (Deletes (UPF) bluetooth for phone.)" "CREDIT* Vehicle or (5W4) Special Service Vehicle only)  Vehicle)  compartment.) *CREDIT* carpeting, floor covering.)  B30 B58  (5W4) Special Service' Vehicle only)  only)  SAFETY BELTS, 3-POINT, DRIVER AND FRONT PASSENGER IN ALL SEATING POSITIONS (Included and only available with (9C1) Police R9Y FLEET FREE MAINTENANCE CREDIT This option code provides a credit in lieu oft the free oil changes, tire rotations andi inspections (4 maximum), during thet first 24 months and 24,000 miles period for this ordered vehicle. Thei invoice will detail the applicable credit. The customer will be responsible for all oil change, tire rotations andi inspections costs for this vehicle. (Requires one of thet following Fleet or Government order types: FBC, FBN, FCA, FCN, FLS, FNR, FRC or FGO. Not available with FDR SEATS, 2ND AND: 3RD ROWVINYL WITH FRONT CLOTH SEATS Provides vinyl second and third row seats and cloth front seats (Requires SEATS, DRIVER AND PASSENGER FRONT INDIVIDUAL SEATS IN CLOTH TRIMI Power driver and passenger bucket seats in base cloth trim. Derivedi from RPO (AZ3) 40-20-40 split bench seat with the: 20% section removed. Does not include at floor console. Alle exposed floor areay will remain untrimmed. (Requires (AZ3) 40/20/40 split bench seat, trim code VPV SHIP THRU, PRODUCED IN ARLINGTON. ASSEMBLY and shipped to  order types.) *CREDIT* VQ2 FLEET PROCESSING OPTION SPECIALEQUIPMENT OPTIONS  5T5 9U3  (HOU) Jet black trim)  (HOU) Jet Black cloth.)  Kerr Industries and onto Arlington Assembly  OPTIONS' TOTAL  73    74    STANDARD EQUIPMENT  STANDARD EQUIPMENT 2015 Fleet/Non-Retail CK15706 4WD 4dr Commercial  ENTERTAINMENT  Audio system, AM/FM stereo with CDI player and auxiliary input jacki includes 2 USB ports and1 1 SD card reader  Audio system feature, single-slot CD/MP3 player Audio system feature, 6-speaker system SiriusXM radio delete ordered.)  Bluetooth forp phone personal cell phone connectivity to vehicle audio system (Deleted when (UEO) OnStar delete is Wheels, 17"x8" painted steel (Standard unless (NHT) Max Trailering Packagei is selected. Must order (PZX) 18" Tires, P265/70R17 all-terrain, blackwall (Standard uniess (NHT) Max Trailering Package is ordered.)  EXTERIOR  aluminum wheels with (NHT) Max Trailering Package.) Tire, spare P265/70R17 all-season, blackwali Wheel, full-size spare, 17" (43.2 cm) steel Fascia, front body-color Fascia, rear color-keyed Assist steps, Black  Tire carrier, lockable outside spare, winch-type mounted under frame at rear  Daytime Running Lamps, with automatic exterior lamp control Special Service Vehicle includes body-color and driver spotter mirror.).  Mirrors, outside heated power-adustable, manual-folding and color keyed (With (9C1) Police Vehicle and (5W4)  Wipers, fronti intermittent, Rainsense Wiper, rear intermittent with washer Liftgate, rear manual  INTERIOR  Seating, front 40/20/40 split-bench, 3-passenger includes 6-way power driver and 2-way front passenger seat adjuster, driver andf front passenger power lumbar control and power reclining, center fold-down armrest with storage, storage compartments in seat cushion (includes auxiliary power outlet), adjustable outboard head restraints and storage pockets (With vinyl, does not include (AG1) Driver 6-way power seat adjuster or (AG2) Front passenger 6-way power  adjuster.) Seat trim, cloth  Seats, second row 60/40 split-folding bench, manual Seat, third row manual 60/40 split-folding bench, fold flat Floor covering, Black rubberized-vinyl Steering column, Tilt-Wheel Steering wheel, urethane Steering wheel controls, mounted cruise Display, driver instrument information enhanced, one color Autol Lockout is disabled on Driver door.)  Door locks, power programmable with lockout protection (With (9C1) Police Vehicle or (5W4) Special Service Vehicle, Windows, power, all express down, front express up ((9C1) Police Vehicle and (5W4) Special Service' Vehicle include Climate control, tri-zone automatic with individual climate settings for driver, right-front passenger and rear passengers (With (9C1) Police Vehicle or (5W4) Special Service' Vehicle, includes dual-zone automatic, front and rear air  Remote Keyless Entry, extended-range (Not included when (PCK) Luxury Package is ordered.)  lockout features)  Cruise control, electronic with set and resume speed  conditioning electronic controls) Defogger, rear-window electric Power outlet, 110-volt  75    Power outlets, 5 auxiliary, 12-volti includes outlets in the instrument panel, console, back of console, 1 in 3rd row and 1 inc cargo area (when bench seati is ordered, the outlet on thel back of the console isl lost) (Included and only available with (AZ3) 40/20/40 split-bench front seats. Not included with (9C1)Police Vehicle or (5W4) Special Service' Vehicle) Assist handles, all seats (With (9C1) Police Vehicle or (5W4) Special Service' Vehicle, front passenger assist handle is Lighting, interior with dome light, driver- and passenger-side door switch with delayed entry feature, cargo lights, door handle or Remote Keyless Entry-activated lluminated entry and map lights inf front and second seat positions. With (9C1) Police' Vehicle or (5W4) Special Service Vehicle, interior lighting includes dome light, cargo lights, door! handle or Remote Keyless Entry-activated illuminated entry and mapl lights int front and second seat positions  Mirror, inside rearview manual day/night Conversation mirror removed when (7X7) Spot lamps are ordered.)  Cargo management system  Cargo net (Deleted when (ATD) third row passenger seat delete is ordered.)  MECHANICAL  Engine, 5.3L EcoTec3' V8 with Active Fuel Management, Direct Injection and' Variable' Valve Timing includes aluminum  block construction (355 hp [265 kw] @ 5600 rpm, 3831 Ib-ft oft torque [518 N-m] @ 4100 rpm) Transmission, 6-speed automatic, electronically controlled with overdrive and tow/haul mode Rear axle, 3.08 ratio (Not available with (NHT) Max Trailering Package.)  Suspension Package, Premium Smooth Ride  E85 FlexFuel capable  Transfer case, active, single-speed, electronic Autotrac with rotary controls, does not include neutral. Cannot be dinghy  towed (Requires 4WD model. Not available with (NHT) Max Trailering Package.)  Differential, heavy-duty! locking rear 4-wheel drive Air cleaner, high-capacity  Cooling, external engine oil cooler, heavy-duty air-to-oil integral to driver side of radiator (With (9C1) Police' Vehlcle or (5W4) Special Service' Vehicle includes heavy-duty oil-to-coolant integral to driver-side of radiator.)  Cooling, auxiliary transmission oil cooler, heavy-duty air-to-oil Battery, 720 cold cranking amps with 80 amp hour rating toa7 7-way sealed connector and 2" trailering receiver  Alternator, 150 amps  Trailering equipmenti includes trailering hitch platform, 7-wire harness with independent fused trailering circuits mated Recovery hooks, Black, front, frame-mounted (Required on 4WD models and all models going to Alaska, Guam, Hawaii, Puerto Rico and' Virgin Islands. Not required on (5W4) Special Service' Vehicle, but is available.)  GWWR, 7300 Ibs. (3311k kg) Steering, power  Suspension, front coll-over-shock with stabilizer bar Suspension, rear multi-link with coil springs  PROCESSING-OTHER SAFETY  2015 Interim Processing Code (Required on all interim models produced starting in October 2014.)  Theft deterrent, electrical, unauthorized entry Brakes, 4-wheel antilock, 4-wheel disc, VAC power  StabiliTrak, stability control system with brake assist, includes traction control  Air bags, frontal ands side-impact for driver and front passenger and head curtain side-impacti for all rows in outboard seating positions Note: Head curtain side-impact included for third row seating positions, even though seat has been deleted. (Included and only available with (AZ3) 40/20/40 split-bench front seat. With (9C1) Police Vehicle or (5W4) Special Service Vehicle requires (AZ3) 40/20/40 split-bench front seat and (9U3) SEO front center seat (20% seat) delete. Always use safety belts and child restraints. Children are: safer when properly secured in a rear seat in the Automatic Occupant Sensing System sensor indicator inflatable restraint, front passenger/child presence detector OnStar Directions and Connections plan for 6 months including Automatic Crash Response, Stolen' Vehicle Assistance, Roadside Assistance and' Turn-by-Turn Navigation (Visit www.onstar.com forv vehicle availability, details  appropriate child restraint. See the Owner's Manual for more information.) and system limitations. Services may vary by model and conditions.)  76    OnStar with 4G LTE provides al built-in' Wi-Fihotspott to connect to thei internet at 4G1 LTE speeds (Only on vehicles built after 10/5/14. Included and only available with (UE1) OnStar. Visit www.onstar.com for vehicle availability, details and system limitations. Services and connectivity may vary by model and conditions. 4GLTE service available in select markets. 4G LTE performance based oni industry averages and vehicle systems design. Some services require  data plan.) Rear Park Assist with audible warning Rear Vision Camera  Safety belts, 3-point, driver and right-front passenger  LATCH system (Lower. Anchors and Top tethers for Children), for child safety seats; lower anchors and top tethers Tire Pressure Monitor System air pressure sensors in each tire with pressure display in Driver Information Center Warning tones headlamp on, key-in-ignition, driver and right-front passenger safety belt unfasten and turn signal on  located ina all second row seating positions, topt tethers located in third row seating positions  (does nota apply to spare tire) WEIGHT RATINGS  WEIGHT RATINGS -2015 Fleet/Non-Retail CK15706 4WD 4dr Commercial  Front Gross Axle Weight Rating: Rear Gross Axle Weight Rating: Gross Vehicle Weight Rating:  3,600.00 4,100.00 7,300.00  COLORAVAILABILITY  COLOR CHART- -2015 Fleet/Non-Retail CK15706 4WD 4dr Commercial  EXTERIOR  INTERIOR Jet Black X  Silver Ice Metallic  TECHNICAL SPECIFICATIONS  POWERTRAIN-BASIC PECIFICATIONS-2016 FleetNon-Retail CK15706 4WD 4dr Commercial  ENGINE  Engine Order Code Engine Type Displacement SAE Net Horsepower @ RPM SAE Net Torque (bf!) @ RPM TRANSMISSION Transmission order code Transmission Type Description Drive Train MILEAGE  L83 Gas/Ethanol V8 5.3L-TBD-CID 355 @5600 383@4100 MYC 6-Speed. Automatic Four Wheel Drive  City! EPAI fuel economy estimate (MPG) Hwy EPA fuel economy estimate (MPG) City cruising range (mi) Hwy cruising range (mi)  16.00 22.00 416.00 572.00  Indicates equipment which is in addition to or replaces base model's standard equipment.  TECHNICAL SPECIFICATIONS  POWERTRAIN-/ ADVANCED SPECIFICATIONS-  2015 Fleet/Non-Retall CK15706 4WD 4dr Commercial  77    TRANSMISSION Gear Ratio (:1) First Gear Ratio (:1) Second Gear Ratio (.1) Third Gear Ratio (:1) Fourth Gear Ratio (:1) Fifth Gear Ratio (:1) Sixth Gear Ratio (:1) Reverse Ratio (:1) Clutch size (in) Power Take-Off TRANSFER CASE Transfer caser model Gear Ratio (:1)  -TBD- -TBD- -TBD- -TBD- -TBD- TBD- -TBD-  N/A -TBD- -TBD- Front *3.42 1 720.00 *730.00 170.00 -TBD-  Transfer case high gear ratio Transfer case low gear ratio Transfer casep power take off DIFFERENTIAL Axle Ratio (:1) ELECTRICAL Battery Battery cold cranking Amps @OF Alternator Alternator Amps COOLING SYSTEM Cooling system capacity Engine oil cooler  Rear *3.42 3 Total 1,450.00  2  Indicates equipment which is in addition to or replaces base model's standard equipment.  TECHNICAL SPECIFICATIONS  PAYLOADITRAILERING SPECIFICATIONS-2015 FleetNon-Retail CK15706 4WD 4dr Commercial  WEIGHT INFORMATION Gross Axle Wt Rating (Ibs) Curb Weight (Ibs) Total Option Weight (Ibs) As Spec'd Curb Weight (bs) As spec'd payload (bs) Total Weight (Ibs) Reserve Axle Capacity (bs) Gross Vehicle' Wt Rating (Ibs) Gross Combined' Wt Rating (lbs) Dead' Weight Hitch (Ibs) Weight Distributing Hitch (Ibs) Fifth Wheel Hitch (bs)  Front 3,600.00 TBD- 0.00 -TBD- -TBD- -TBD-  Rear 4,100.00 TBD- 0.00 -TBD- -TBD- TBD-  Total -TBD- 0.00 -TBD- -TBD- -TBD- -TBD- 7,300.00 TBD-  TRAILERING  Max Trailer Wt. Max Tongue Load  0.00 *0.00  0.00 *0.00  Indicates equipment whichi isi in addition to or replaces base model's standard equipment. CHASSIS SPECIFICATIONS-2016 Fleet/Non-Retal CK15706 4WD 4dr Commercial  TECHNICAL SPECIFICATIONS  SUSPENSION  Front  Rear  78    Spring Spring Type Spring Capacity Axle Axle Type Axle Capacity Shock Absorber Diameter (mm) Stabilizer Bar Diameter (in) BRAKES Brake type ABS System Disc Drum. TIRES  Independent -TBD- Independent 3,600.00 -TBD- TBD- Pwr 4-Wheel Front Yes TBD- Front RKX P265/65R18 -TBD- N/A Front 18x8.5 Aluminum Pwr Rack & Pinion  Multi-Link TBD- Semi-Floating *-TBD- -TBD- TBD-  Rear Yes TBD- Rear RKX P265/65R18 -TBD- N/A Rear 18x8.5 Aluminum  Rotor DiamxThickness (in) Drum Diam x Width (in) Tire Order Code Tire Size Capacity Revolutions/Mile @ 45mph WHEELS Wheel Size Wheel Type STEERING Steering type Ratio (.1) On Center AtLock Turning Diameter Curb-to-Curb Wall-to-Wall FUEL TANK Capacity Location  Spare *RÇ4 P265/70R17 -TBD- NIA Spare 17x7.5 Steel  -TBD- -TBD- 39.00 N/A Main 26.00 TBD-  Auxiliary  * Indicates equipment whichi is in addition to or replaces base model's standard equipment.  TECHNICAL SPECIFICATIONS  DIMENSIONS- -2 2015 Fleet/Non-Retail CK15706 4WD 4dr Commercial  EXTERIOR DIMENSIONS Wheelbase (in) Length, Overall w/rear bumper (in) Width, Max wlo mirrors (in) Height, Overall (in) Overhang Overhang, Front Overhang, Rear wlob bumper Ground to Top of Load Floor (in) Ground Clearance Ground Clearance, Front Ground Clearance, Rear  116.00 204.00 80.50 74.40 -TBD- 35.91 -TBD- -TBD-  79    Rear Door Rear Door Type Rear Door Opening Height Rear Door Opening Width Side Door Side Door Type Side Door Opening Height (in) Side Door Opening' Width (in) Step Up Height- - Front (in) Step' Up Height- Side (in) CARGO AREA DIMENSIONS Length @ Floor  Liftgate -TBD- - TBD-  -TBD-  Cargo Area Length @ Floort to Console (in) Cargo Area Length @ Floort to Seat 1 Cargo Areal Length @ Floor to Seat 2 Cargo Area Length @ Floor to Seat 3 Cargo Areal Length @ Floor to Console (in) Cargo Area Width @ Beltline Cargo Box Width @ Wheelhousings Cargo Box (Area) Height (in) Cargo' Volume Cargo Volume to Seat 1 Cargo Volume to Seat 2 Cargo Volume to Seat: 3 Cargo' Volume to Seat 4 INTERIOR DIMENSIONS Passenger Capacity Seating Position Head Room (in) Leg Room (in) Shoulder Room (in) Hip Room (in)  TBD- 79.90 43.20 TBD- -TBD- 49.30 40.90 111.8  Width  *6 Front 42.80 45.30 64.80 60.80  Second 38.70 39.00 65.10 60.20  Third  Indicates equipment which isi in addition to or replaces base model's standard equipment.  80    2015 POLICE TAHOE PPV &4 4X4 9C1 & 5W4 PRICES  PPVMODEL CC15706 9C1 BASE PRICE $28275 4X4 PPV MODEL CK15706 9C1 BASE PRICE $31299 4X4 SPECIAL SERVICE MODEL 5W4 CK15706 PRICE $31299  NON-POLICE TAHOES STREET MODELS 2WD $33912.25; 4X4 36290.41 COLORS - NO CHARGE COLORS BLACK, WHITE, SILVER, CHAMPAGEN SILVER, ADDITIONAL COST VICTORY RED PAINT AND EXTERIOR FINISHI FEATURES  TUNGSTEN  $662.00TOTAL OPTIONS  K05 ENGINE BLOCK HEATER 70.50 617F FLASHERS, HEAD AND TAIL LAMPS 465.30 K7X6LED LEFT HAND SPOT LIGHT 574.52 7X6 LEFT HAND SPOT LIGHT 460.60  613 WIRING FOR GRILLE LAMPS & SPEAKERS 86.48 WX7 WIRING FOR AUXILIARY SPEAKERS 56.40 /6141 WIRING FOR HORN & SIREN CIRCUIT 38.54 VAV ALL WEATHER FLOOR MATS 211.50 VL1 REAR CARGO MAT 79.90  6N6 REAR DOOR HANDLES & LOCKS PERMANENTLY INOPERATIVE 55.46  BTV REMOTE START 178.60  AMF 6 ADDITIONAL REMOTES PROGRAMMED 160.50  81    6N5 REAR WINDOWS PERMANENETLY INOPERATIVE 53.58  VINYLI FLOORING NO CHARGE  PZX ALUMINUM WHEELS ON 5W4 4X4 ONLY 564.00 REQUIRES PZW ALUMINUM WHEELS 423.00  NHT MAXMUM TOWING PACKAGE INCLUDES JL1 BRAKE CONTROLLER AND  82    Town of Smithfield Town Council Action Form  Item: Police Car Purchase Date of Meeting: February 03, 2015 Staff Work By: Chief Michael L. Scott  Date Prepared: January 20, 2015  Presentation: Presentation:  New Business  The police department was budgeted $78,000 for the purchase and preparation of three (3) squad cars. The police department solicited quotes from all interested bidders by advertising on the City's Website. Two quotes were received, one from Deacon Jones of Smithfield, and one from Ilderton Dodge of High Point who holds the current  state contract. The two quotes are as follows:  Ilderton Dodge Deacon Jones Dodge  $24,014 (1) vehicle (State Contract Dealership)  $23,865 (1) vehicle  Action Requested:  Itis requested the Town Council approve the low quote from Deacon Jones in Smithfield and approve the purchase of three (3) squad cars for the police department. The recommended quote is within the budgeted amount for this purchase.  83    84    ERIRIRN ENBSKNE LDERTON  CHECK OUT OUR INVENTORY ONTHEWEB: www.liderton.com SERVICE DEPT: MON-FRI 7:30-5:30 SAT9-1:00  701-709 S. Main Street High Point 336-841-6100 DECEMVEN JAN1S BY:. QD Buyer:town of smithfield  opl  DODGE  Businesslink  1/14/2015  Cell:  Phone: Fax: Make: dodge Model charger police pkg. V-8 Year:2015 Color white VIN: Stock #: Mileage: MSRP Sale Price Options Included  Phone: Fax: Make! Model Year Color VINI Stock# Mileage! ACVA  $34,900.00 $23,779.00 197.00 (111.00) 149.00 $235.00 $24,014.00 $48,028.00 $72,042.00  drivers spot lamp vinyl floor deduct carpet mats front and rear  $ $ $  Options Total Sub Total  2additional veh @ $24014 each BALANCE DUE Manager  Mike Collins  Customer  Agency Name and Address!  Phone No. Insurance Company Effective Dates:  Policy No. Comp. Contact  Collision:  Date:  85    State Term Contract  070B - Law Enforcement Vehicles  ITEM: 11: DODGE CHARGER POLICE VEHICLE RWD HIGH PERFORMANCE  lderton Dodge  $23,779.00  Four door sedan, rear wheel drive, five passenger, solid color, EPAI large size, V8 Hemi engine, with Allr manufacturers standard features to be present at time of delivery unless It was removed & replaced  police package: Dodge Charger Police. byon orderable option. Airc conditioning, factoryi installed Alternator, 220 amp rating  Battery, heavy duty 12 volt, mfr'ss standard except minimum 800 CCA, maintenance free  Brakes: antl-lock braking system, fourwheei  Cooling system, severe duty, automatic coolant recovery system with permanent type anti-freeze protected to-  20 degrees Fwith rust inhibitor. Include silicone or EPDM type hoses.  Clock, dash mounted, In radio Differential, heavyo duty Power windows, alli four doors Power doorl locks, all four doors  Engine, 8cylinder Hemi, minimum 3701 HP, minimum! 5.7 liter, including pollce package Speed and acceleration test tol be certified by Michigan State Police vehicle evaluation program.  Engine external oil cooler, installed, ifa avallable from the mfr.  Floor covering, carpet, color! keyed, front and rear. Removable floor mats are NOT required, and may! be deletedif  standard equipment.  Trunk toi include standard floor covering.  Domel light andi map/reading lght. One such lightist tobel LED and driver selectable for off-red-white operation, andi mayi in addition (but noti in lieu of) be switched on-offb bya door-actuated control. Other lighti Ist tol be activated (on-off) by a door-actuated. switch, andi mayi in addition (but noti inl lieu of) beswitched on-offbya  cles  86    State Term Contract  070B - Law Enforcement Vehicles  driver operated control. Glove door! lock. Luggage compartment light  Halogen typel head lights with switchable daytime running lamps.  Locks, alll locks ona av vehiclet to be keyed allke. Eachy vehicle to be keyedi individually. Three (3) cut! keys. Manufacture-flumished blankf for third key mayl be cut byo dealer. Keyless entry,t two( (2) electronic key fobs.  Mirrors, inside with day/night adjustment  Dual exterior mirrors, remote controlled onl left and right side  Paint, all manufacturer's standard and clear coat solid colors tol bei includedi int the bid pricet for the base vehicle Radio, manufacturersstandard. AM/FMstereo withf front and rear speakers with Bluetooth. Rear window defroster, electric (not blower type), with control within convenient reach of driver and clearly Remote controlled rear deck lid release. Control to be within convenient reach of driver (noti in glove box). Preferred location isl left oft the steeringcolumn. Remote release tol bai inoperable wheni ignition: switch Isi inc off position; thisf featurer may! be dealer provided. Remote release switch must be properly mounted, durable, and  marked  fullys suited for law enforcement duty including operation during emergency conditlons.  Remote hood release, inside Coll-on-plugt type ignition  Seats: Front cloth buckets, with driver side 6-way power adjustable. Rear to be clothl covered bench. Seat belts tol be manufacturers production standard for both front andr rear passengers.  Speedometer, certifled calibrated speedometer (2 MPHI Increments) (max. 3% error). Approx.0-160MPH  indicator Tilts steering wheel Power steering external oll cooler  Tires, five (5), tubeless, radial, black sidewall, all-season tread, P225/60R18, WI rated, approved and certified for  87    State Term Contract  070B - Law Enforcement Vehicles  pursuit use ont the specific model and configuration ofvehicle offered. Goodyear RS-At typet tires required.  Transmission, 5-speeda automatic Transmission external oil cooler Wheels, five 5,18'x7.5,ste Full wheel covers, 18", bolt-on  Windshield wipers, multiple speed electric, intermittent type, with windshield washers  Cruise control ofp production. Under-hood lamp Speedometer light cutoff switch Electronic Stability Control TPMS (Tire Pressure Monitoring System) Theft Deterrent  Driver's and pasengerssuptemental infiatable restraint system (air bags) as mandated by NHTSA at thet time  88    State Term Contract  070B - Law Enforcement Vehicles  ITEM 12: DODGE CHARGER POLICE VEHICLE RWD HIGHPERFORMANCE  Ilderton Dodge  $24,711.00  Four door sedan, rear wheel drive, five passenger, solid color, EPAI large size,' V8 Hemi engine, with Allm monwfactuer'stondort) features to be present at time to delivery unless it was removed & replaced  police package: Dodge Charger Police. by an orderable aption. Airc conditioning, factory installed Alternator, 220 amp rating 19 galion fuelt tank  Battery, heavy duty 12 volt, mfr'ss standard except minimum 800 CCA, maintenance free  Brakes: anti-lock! braking system, four wheel, Police HD.  Coollng system, severe duty, automatic coolant recovery system with permanent type anti-freeze protected to-  20 degrees Fwith rust inhibitor. Include: siliçone or EPDM type hoses.  Clock, dash mounted, in radio Differential, heavy duty Power windows, alli four doors Power door locks, allf four doors  Engine, 8cylinder Hemi, minimum 3701 HP, minimum! 5.71 liter, including police package Speed and acceleration test to be certified by Michigan State Police vehicle evaluation program.  Engine external oil cooler, installed, ifa available from the mfr.  Floor covering, carpet, color keyed, frontand rear. Removable floor mats are NOT required, and may be deletedi if  standard equipment.  Trunk toi include standard floor covering.  Domel light and map/reading light. Ones such lightist tol be LED and driver selectable for off-red-white operation, and mayl In addition (but noti inl lieu of) be switched on-offbya door-actuated control. Other lightist tobe  89    3 a 5 - -  3 le by  333 3 51 -  f  90    3 5   5  -  br  91    3  o 3  92    -  313 3 26  93    33 -  /  a  V  94    SMITHFIEI  NORTH CAROLINA  Town of Smithfield Town Council Action Form  Item Title: Venture Drive update  Date of Meeting: February 3,2015 Date Prepared: January 28, 2015 Staff Work By: Lenny Branch, Public Works Director,  Presentation By: Lenny Branch Presentation Description:  Due to the continuing deterioration of Venture Drive, the Public Works Department had core test oft the roads structure performed. A total ofTen (10) locations were drilled to depths of approximately 2 to 3 feet below the pavement surface. And as we all expected the base under the road is in bad: shape. The engineering firm that performed the core testing offered two recommendations: to fix Venture Drive. Attached to this action form you will see the recommended options given. Int the past several years Ih have experienced both options in action and found that the complete reconstruction method is best. With the resurfacing project being right around corner my plan is to get solid numbers from the contractor to bring back to the  council for future budgeting options.  Action Requested: No action is requested from council att this time.  95    Gebldnahieslng Geotechnical: and Construction! Materiais' estingServices  Mr. Lenny Branch Public) Works Director Town of Smithfield, North Carolina P.O.E Box 761 Smithfield, North Carolina 27577 Re: Report of Pavement Evaluation Venture Drive Smithfield, North Carolina GeoTechnologies Project No. 1-14-0692-EA  Dear Mr. Branch,  GedTechnologies, Inc. has çompleted the authorized evaluation of pavement and subsurface conditions on Venture Drive between Peedin Road and Industrial Park Drive in Smithfield, North Carolina. Thej purpose oft this report is to present the findings of our field and laboratoryi investigation  and toi make: recommendations for rehabilitation oft the pavements att thes site,  OBSERVATIONS  Venture Drive is a three lane road with the çenter turn lane. The total length of the road is approximately 2400: feet. The road: is approximately 16: years old. Traffio at the site consists primarily ofautomobiles with some! heavy trucks, construction type traffic and light delivery trucks. The actual  trafficl breakdown is not presently knownt to us.  The majority of the distress consists of medium to high severity alligator cracking (load induced distress) and is located ini the north and south bound lanes. The center turn lane isi relatively free ofload induced distress but does contain some thermal and oxidation related shrinkage cracking.  Rutting ini thei road: is also relativelyminor.  The alligator cracking is a result of overstressing the pavement base or subgrade by heavy traffic, The shrinkage cracking is the: result of aging (oxidation) oft thej pavements over time. Iti isnot unusual for alligator cracking to: form along the shrinkage cracks as water weakens the base material beneath the crack. Some water stains were observed along cracks in the pavements but were not  significant.  We did not perform a Pavement Condition Index (ASTM D-6433) study on the pavements at this site; however, based on our experience with the PCI system, the pavements at this site would be classified as poor. The pavements are: still functional int terms ofusel by traffic; however, over time the  distress willl likelyprogress toj potholes and increased rutting.  3200) Wellington GL, Ste. 108. Raleigh, NC: 27615. Phone 919-954-1614* Fax 910-954-1428 wwm.geotachpa.com License No, C-0394  96    Venture Drive Smithfield. North Carolina  A total of 10 pavement borings were: made at the: site. The asphalt was cored with a diamond impregnated coring bit and the thickness oft the asphalt and stone base were recorded. A Corps of Engineers dynamic cone penetrometer was used to evaluate the consistency oft the subgrade soils and to determine in-place CBR Values. Borings were advanced to a depth of approximately 2 to 3 feet below the payement surface. Representative samples of the subgrade soils were retained for visual classification and laboratory tests. Alll borings werej patched upon completion. Boring summaries  bei found on Table 1i ini the attachments to this report.  may  TEST BORINGS  Thickness of the asphalt payement ranged from 2.9 to 4.0 inches with an ayerage thickness of 3.5 inches. The asphalt was placed in two lifts. The asphalt is underlain by crushed course stone (CABC). Thickness of the CABC ranged from 6.5 to 10.5 inches with aggregate an average thiçkness of 8.1 inches, The thinnest stone was found at borings B-1 and B-2. The aggregate base course stone Was damp in the borings. Water was encountered at a depth of36 inches at boring B-1. Thes subgrade soils consist primarily ofmoderately tol highly plastic sandy clays and with Unified Soil Classifications ofCL, ML, CL-ML and CH. Subgrade CBR. values ranged sandy 21 to 14  base  No water was observed int the otherborings.  silts  percent. Onlyt two values exceeded 51 percent.  LABORATORYTESTS  Laboratory testing included grain size analysis (ASTMD-1140) and natural moisture content (ASTM - D-2216). Results arei includedi in as summary on Table2i in the attachments. Natural moisture content tests performed on samples from the subgrade elevation ranged from 11.3 to 23.71 percent with an average moisture of16,4 percent. Most ofthe moisture contents bes visually above optimum moisture content for the sandy clays found att this site. Liquid limits appear  to ranged  from 20t to: 361 percent withy plasticityindices: ranging from 3 to18.  Representative samples of the aggregate base course stone and soil from the site were combined and treated with Portland cement at rates of4, 7 and 10 percent by dry weight ofi materials. The blend of aggregate base course stone and soil was equivalent to approximately 7 inches of aggregatel base course and 3 inches ofs soil. The materials were blended and compacted in accordance with ASTMI D-558. The compacted samples were cured in ai moist condition for seven days and were then tested for compressive strength. Compressive strengths obtained on the samples were 138 psi at  4%cement, 224 psi at 7% cement, and 346 psi at 10j percent cement.  STORM DRATNAGE ISSUES  The catch basins along the street were observed to be holding water. The top of the water varied from 15 to 40 inches from the top of the basin grates. A review of as-built plans from the  CECGgGIRe ww.geoiechpa.com  97    Venturel Drive Smithfield, North Carolina  original construction shows that the elevation of the stormwater ponds at the site is higher than the  invert elevations ofmost oft the catch basins.  AECOMMENDATIONS  The following recommendations are made based upon ar review oft the attached test boring data, our understanding of the proposed construction, and past experience with similar projects and subsurface conditions. Should subsurface conditions adverse to those indicated by this report be encountered during construction, those differences should ber reported toi us for review and comment. The overall condition of the pavements at this site is poor. The extensive alligator cracking indicates a loss of stability in the base and/or subgrade soils. While the pavements are still serviceable, levels of distress will likely increase until pothole development and rutting become significant enough to impact traffic. The high water levels in the storm water system may be impacting the distress in the payements; however, it is likely that seasonal wetting and drying of the subgrades is a more significant contributor than issues in the storm drain system. If the conditions in the stormwater system were themajor factor int the distress issue, then water should havel been present in more than one test boring. Based on tests performed at the site, our observations and experience with similar conditions at other sites, we are: recommending that following rehabilitation options for  thiss site.  Option 11- Complete Reconstruction  Complete reconstruction of the pavements on this Toad is possible; however, this option will require that all of the existing asphalt and stone base be removed from the road followed by underoutting ofs soft soils to a certain depth. This option could actually bei impacted by the: flooding of the existing storm Water system. Backfill of the undercut sections would likely require replacement with expensive select granular materials with geogrids in order to establish a stablel base fort the support of payements. The depth of undercut would likely be on the order of 2 to 3 feet from the top of  existing pavement.  Option 12-Tull Depth Reclamation (FDR)  Complete reconstruction oft the pavements as described aboveis the most expensive option for this site. An alternative to complete reconstruction is full depth reclamation oft the pavements, This operation involves milling the existing asphalt off ther road: followed bymixing the existing base course stone and a portion oft the subgrade soils with Portland cement to form as stabilized base course, The advantage oft this option ist that it utilizes existing materials and provides al base: material that is far less susceptible to moisture than untreated bases. In this particular case, the process also treats the top 3 inches of subgrade soil which is sufficiently soft to impact the pavements. Once the FDR is completed, the road would be overlaid with asphalt. The cost of the stabilization process is approximately 25 to 35 percent less expensive than cut out and replacement and is also less expensive than large scale: full depth patching. There are several contractors in the Triangle that can perform this  CeCrQGg www.geotechpa.com  98    Venture Drive. Smithfield, North Carolina  work. The cement would bei mixed at ar rate of6 6.5 percent dry  ofmaterials  Portland cement  by weight  or 64 pounds of distress  per square yard per 10: inch depth. The entire road can be treated in this manner or  only the travel lanes can be treated since the center turn Iane does not exhibit the observed in the travel lanes. Thei following process is recommended fort this operation. level of 1. Mill 3.5 inches of existing pavement and base course stone from the north and south bound lanes oft ther roadway. The center tum lane will not bes milled. 2. Mix the recommended amount of Portland cement to a depth of 10 inches. material to a minimum of 97 percent of the maximum dry density as determined Compact ASTM 3. Regrade the stabilized base to a uniform grade across the section. Proofroll the section with a loaded tandem axle dump truck. Any areas which are not stable should be remixed with 4. After compaction is complete, construct a single bituminous surface treatment (SBST) over the treated base. The purpose of the SBST is to provide a curing seal for the treated base and to also provide a crack relief layer for shrinkage cracking that could occur in the treated base 5. The asphalt section will consist of2.5 inches ofI19.0B intermediate binder and 1.5: inches of 6. Wel havei included as sample bid: form for the! FDR process int the attachments to this: report. GeoTechnologies, Inc. appreciates this opportunity to be ofs service to the Town of Smithfield. If you have any questions concerning this submittal, please do not hesitate to contact us. We will be gladt to1 meet with you to discuss any questions yous might havei reganlingrehabilitation ofther road.  the by  D-558/ D-698. additional cement.  material. Traffic can run on thet treated material until pavingi isp performed.  $9.5B surfacemix.  Sincerely, GeoTechnologies, Ino. 04 David] R. Harris Senior Inspector Attachments  SEAL 14319 ENGT VID  L DavidL. Isarel,P.E. NCReg, No. 14319  CecluimdGoslne www.gaotechpa.com  99        Financial Report    Town of Smithfield Revenues VS. Expenditures  2014YTD GF Revenues VS. Expenditures $6,184,340..  2013 GF Same Period $5,596,595 $5,869.232.  $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0  $6,200,000 $6,000,000 $5,800,000 $5,600,000 $5,400,000 $5,200,000 $5,000,000  $5,464,576  "GFR Revenues2 2014 "GFE Expenditures: 2014  "GFF Revenues 2013 "GFE Expenditures 2013  FY14-15atDec.31  FY13-14atDec.31  2014) YTD w/s Revenues VS. Expenditures $2,541,983- $2,594,735-  2013 w/S Same Period $2473.240  $1,836,072  $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000  $1,900,000 $1,700,000 $1,500,000 $1,300,000 $1,100,000 $900,000 $700,000 $500,000  W/SF Revenues 2013 w/S Expenditures 2013  w/SRevenues: 2014 w/SExpenditures: 2014  FY14-15atDec.31  FY13-14atDec.31  2014 YTD Electric Revenues VS. Expenditures $8,803,555 $9,455,034  2013 Electric Same Period $9,525,410 $8,937.706  $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0  $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0  Elect Revenues 2013 Elect Expenditures 2013  ElectR Revenues 2014 mElectExpenditures: 2014  F14-15atDec.31  FY13-14atDec.31  100    101    TOWN OF SMITHFIELD December 31, 2014 Gauge: 6/12 or 501 Percent  MAJORI FUNDS! FINANCIAL: SUMMARY REPORT  50.00%  GENERAL FUND  Actual FY'13-14 FY'14-15 577,077 812,577 1,956,092 851,734 1,327,104 2,814,011  Budget Actual tol Date YTD%  Revennes  FY'14-15 Collected 287,078 72.31% 228,138 27.52% 716,494 37.71% 382,675 42.47% 569,755 43.79% 818,452 38.38%  Current & Prior Year Property Taxes Motor Vehicle Taxes Utility Franchise Taxes Local Option Sales Taxes Aquatic and Other Recreation Sanitation All Other Revenues Fund Balance Appropriated Total Expenditures General Gov.-Governing Body Non Departmental Debt Service Finance Planning Police Fire EMS General Services/Public Works Streets Motor Pool/Garage Sanitation Parks and Rec SRAC Contingency (Previously Part OfGen Gov) AppopratonComributons Total  $5,598,314 $ 5,456,656 $ 3,181,749 58.31%  397,000 829,000 1,900,000 901,100 1,301,200 2,132,413  0.00%  $13,936,909 $ 12,917,369 $ 6,184,341 47.88%  Actual FY'13-14 FY'14-15 1,092,064 1,511,857 270,954 288,246 3,065,645 1,281,128 2,754 491,956 757,815 83,475 992,136 816,585 868,672  Budget Actual to Date YTD%  FY'14-15  Spent  508,374 $ 286,529 $ 225,072 78.55%  1,231,356 1,387,757 150,911 378,983 3,341,688 1,407,927 514,491 876,818 89,192 1,066,367 821,624 972,415 391,311  499,692 40.58% 718,951 51.81% 62,264 41.26% 142,920 37.71% 1,470,465 44.00% 618,516 43.93% 576 #DIV/0! 220,206 42.80% 222,312 25.35% 34,480 38.66% 452,146 42.40% 379,778 46.22% 417,197 42.90%  0.00% 0.00%  $12,031,661 $ 12,917,369 $ 5,464,575 42.30%  YTDI Fund Balance Increase (Decrease)  102    50.00%  WATER. AND SEWERI FUND  Actual FY'13-14 FY'14-15 2,785,945 14,225 11,124 336,809  Budget Actual tol Date YTD% $ 650,000. $ 329,084 50.63%  Revenues Water Charges Water Sales (Wholesale) Sewer Charges Tapl Fees All Other Revenues Loan Proceeds Fund Balance Appropriated Total  FY'14-15 Collected 1,178,070 42.84% 7,862 49.14% 36,431 284.62% 85,781 20.64%  $2,772,525 $ 2,100,000 $ 904,755 43.08%  2,750,000 16,000 12,800 415,585 530,515  0.00%  $5 5,920,628 $ 6,474,900 $ 2,541,983 39.26%  Actual FY'13-14 FY'14-15 3,498,839 357,841 372,810 136,174  Budget Actual to Date YTD%  Expenditures Water Plant Water Distribution/Sewer Coll (Less Transfers) Transfer to General Fund Transfer to W/S Capital Proj. Fund Debt Service Contingency Total  FY'14-15  Spent 1,859,179 45.83% 0.00% #DIV/0! 3,184 1.74% 0.00%  1,554,964 $ 1,942,518 $ 732,372 37.70%  4,056,647 85,404 183,235 207,096  $5 5,920,628 $ 6,474,900 $ 2,594,735 40.07%  ELECTRIC FUND  Actual FY'13-14 FY'14-15 425,863 29,700  Budget Actual to Date YTD%  Revenues Electric Sales Penalties All Other Revenues Loan Proceeds Fund Balance Appropriated Total Expenditures Admnstaton0pemtions Purchased Power Debt Service Capital Outlay Contingency Transfers to General Fund Total  FY'14-15 Collected 199,101 53.09% 213,902 611.15% 75,600  $19,554,076 $ 19,270,000 $ 8,314,952 43.15%  375,000 35,000 75,600  $20,009,639 $ 19,755,600 $ 8,803,555 44.56%  Actual FY'13-14 FY'14-15 16,438,243 368,887 36,443 609 400,400  Budget Actual tol Date YTD%  FY'14-15  Spent  $2,012,095 $ 1,893,766 $ 1,130,844 59.71%  16,212,548 378,247 580,239 447,258 243,542  7,955,303 49.07% 368,887 97.53%  0.00%  $19,256,677 $ 19,755,600 $ 9,455,034 47.86%  103    CASHASDINVASIMENTS 6,163,294 5,102,935 5,448,546 24,008 (49,304) 5,836 191,067 70,457 98,451 $17,055,290  General Fund (Includes P.Bill) Water and Sewer) Fund Eletric Fund* Capital Project Fund: Wtr/Sewer (45) Capital Project Fund: General (46) Capital Project] Fund: Electric (47) Firemen Relief Fund (50) Fire District Fund(51) JB George Endowment (40) Total *Plug  Interest Rate 0.20% 0.30% 0.12%  Ist CITIZENS NCCMT FOUR OAKS KS BANK BB&T PNCBANK  9,695,195 2,236,578 0.080% 2,580,270 2,341,824 .2&.05% 201,423 0.10% $ 17,055,290  Account Balances Confirmed By Finance Director on 1/15/2015  104    105    Department Reports    MITHFIEID  NORTH CAROLINA  FINANCE DEPARTMENTAL REPORT FOR DECEMBER,2014  SUMMARY OF ACTIVITIES: Daily Collections.. Tax & Vehiclel License.. Franchise Tax.. Sales & Use Tax.. Powel Bill.. Totall Revenue FINANCE:  $4,343,712 26,436 254,874 163,711 162,667 $4,951,400  Expenditures: General, Water, Electric and Firemen's Fund..... $3,080,886 Compiled and submitted monthly Retirement Report on December 30, 2014 Processed 617 vendori invoices for payment andi issued 294 accounts payable checks Prepared and processed 21 regular payrolls. Remitted federal and state payroll tax on 12/5 and 12/19  Issued: 30 purchase orders respectively Processed 121 NSF checks Utility=$ $31,087) FINANCE DIRECTOR  Issued 41 newi privilege licenses; collected $187.50 inj payments Processed 39Debt Setoff letters fora at total of$13,173  Calendar year-to-date bad debt collections total $78,160 (EMS=$ $29,913 ;SRAC-S17,160: and  Attended' Town Council meeting on December 2,2 2014 Attended Department Head meetings on December 4 and 16,2014 Cross trained inj payroll onl Dec. 2, 2014 Placed FY14 Audit on Town's web: site on Dec. 3rd gt,t to extract Firel Dept. and debt data for use ini the County's Audit Tested NCO's Online Bill Pay Dec. 5-11 Invoiced 3 grave openings  Provided Marthal Lassiter of. Johnston County Government with a copy oft the Town's FY14. Audit on Dec. Invoiced Smithfield Housing Authority and. Johnston Community College fori resource officers Reviewed outstanding balances on privilege license accounts in September. Collected! $408.50 inj past dues  this month bringing thet total collected to $1,222.50 Collected RADA data ( check copies and invoices) for Stanley King on Dec. 8th Completedi thel Powell Billl Municipal Street Fiscal Data Report on Dec. 15th Completedi thel Notary Renewal Certification on Dec. gth  106    107    Finance Department totals for December 2014  Meter Reading Actual Meters Read Meters Loaded to Hand Held Billing/Collections Bills Mailed Area Lights Billed JoCo' Wholesale water Load Mgmt AC credit Load Mgmt water heatero credit Adjustments Delinquent Accts/Late Fees NSF - Utility Only Refund Checks Issued Door Hangers Disconect for non-pay Reconnect for payment received Bank Drafts Lockbox Credit Card Elaine/Melissa) Cash Window' Transations/Payments Accts collected from Debt setoff Accts submitted to Debt setoff  10,011 10,204  6,065 $2,274,386.74 921 $36,635.48 59,938,000 $83,918.17 0 $0.00 593 -$3,660.00 96 $12,860.60 1,339 $17,041.09 12 $2,646.13 14 $2,110.41 33 102 92 672 $382,666.68 1,306 $529,442.67 123 4,875 $3,388,114.83 2 39 0 240 240 99 21 116 1  $21,234.52 $452.08 $13,173.44 utility $0.00 Srac  Service Orders Requested Orders Completed Orders  Terminated Accounts Meters Rechecked New Turn on Accounts  Meter Tamper / Meter Missing Phone Call Usage CSR-Elaine Inbound Outbound 5R/Collections-Audrey Inbound Outbound  Duration 917 168 621 230  21:15:22 3:47:19 16:16:31 3:11:47  108    Collections Cash Window#2  Inbound Outbound Inbound Outbound Total Town (Trunk Lines) Inbound Outbound  246 29 647 120 5,891 2,587  5:51:43 0:49:06 4:39:02 3:10:11 160:03:07 99:25:27  Switch Board Operator x1101  109    Town of Smithfield Planning Department 350 E. Market St Smithfield, NC: 27577 Box 761, Smithfield, NC27577 Phone: 919-934-2116 Fax: 919-934-1134  P.O.  SMITHFEID  NORTH CAROLINA  BOARD ACTIONS REPORT - December 2014  December  Calendar Year to date  Town Council Rezoning Conditional Use Ordinance: Amendment Major Subdivisions Annexations Special Events Planning Board Rezoning Condition Use Ordinance Amendment Subdivisions Annexations  0 0 1 0 0 0  1 6 4 0 0 14  0 0 0 0 0  7 3 0 0  Board of Adjustment  Variance Admin Appeal  0 0  2 0  110    Town of Smithfield Planning Department 350 E. Market St Smithfield, NC27577 Box 761, Smithfield, NC27577 Phone: 919-934-2116 Fax: 919-934-1134  P.O.  SMITHFED  NORTH CAROLINA  PERMITS ISSUED MONTHLY REPORT- December 2014  PermitFees 850 300 1,150.00 11,079.50  Permits Issued  Zoning Land Use Zoning Sign Total: YTDTotal:  10 6 16 137  Permit# Type Z14-000088 Zoning Sign Z14-000090 Zoning Sign Z14-000091 Zoning Sign  Sub Type Business Name  Project Address 15191 BLD2 UNIT2 West Market Street 120Rock! PillarRoad 3207 South Brightleaf Boulevard 915uerenteateouead 125 North Second Street 2424NCHWV210: 823 North Brightleaf Boulevard 18AftonL Lane 1662 Booker Dairy Road 310 East. JohnstonStreet 822 North Brightleaf Boulevard 911Outlet. Center Drive Drive 1202 North Brightleaf Boulevard 1662 Booker Dairy Road 320 East Market Street 1202 North Brightleaf Boulevard  Wing Zing Tienda YT Taqueri State Farm  Z14-000089 Zoning Land Use Event Management GroupLLC  Z14-000092 Zoning Land Use AIIE Brands Appliance Repair Z14-000093 Zoning LandUse Selene's S Cleaning Service Z14-000095 Zoning Land Use SFDAddition, Z14-000097 Zoning Land Use North State Acceptance Z14-000098 Zoning Land Use United State Recycling Z14-000099 Zoning Land Use Worldwide Financial & Tax Service Z14-000100 Zoning LandUse Outbacks Steakhouse Remodel Z14-000096 Zoning Land Use Little Caesars Z14-000101 Zoning Sign Z14-000102 Zoning Land Use Evans. Jewler Z14-000103 Zoning Sign  Z14-000094 Zoning Sign  Jackson Hewitt Tax Service  Ground Sign Great Clips  111    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC27577 P.0. Box 761, Smithfield, NC27577  SMITHFIED  NORTH CAROLINA  CODE COMPLIANCE MONTHLY REPORT - December 2014  Dec-14 Calendar Year To date  Written Violations Resolved Violations OnSite Meetings Temporary! Signs Violations TemporarySigns Removed Condemned Structures Removed Volunteers Families Helped By Volunteers  53 50 64 71 71 2 0 0  1078 1063 1015 2099 2085 10 228 80  112    113    TOWN OF SMITHFIELD POLICE DEPARTMENT MONTHLY REPORT  MONTH ENDING December. 31, 2014  I.  STAISTICALSECTION  Month Ending Dec. 31, 2014 Calls For Service Incident Reports Completed Cases Closed Accident Reports Arrest Reports Burglaries Reported Drug Charges DWI Charges Citations Issued Speeding No Operator License Registration Violations  Dec-14 2236 168 159 86 127 12 20 15 344 124 68 54  Dec-13 Total 2014 Total 2013 YTD Difference  2047 153 215 54 161 08 50 07 214 50 52 23  27,056 2114 1957 854 1485 112 349 122 3980 1487 917 635  26,038 2164 2058 743 1527 145 417 117 3276 737 1008 394  1018 -50 -101 111 -42 -33 -68 5 704 750 -91 -241  II. PERSONNEL UPDATE  One officer remains in field training. The department currently has one police officer vacancy. Interviews to fill this vacancy are scheduled shortly after  January 1, 2015. II. MISCELLANEOUS  The police department provided security and traffic control for the Christmas Parade on Market Street. The police department: maintained security operations at the Outlet Center and the Cross Roads Project throughout the month with only minor incidents being reported. This report is also a year-end report for calendar year 2014. Iti is important to point out that calls for service have increased for the second straight year. Reportable accidents have also increased in 2014. This may result in a reallocation of existing personnel for  2015 tol better deal with these increases.  114    User: MSOUTHERLAN  SMITHFIELD POLICEI DEPARTMENT  01/06/2015 15:50  REPORTED UCR OFFENSES FOR THE MONTH OF DECEMBER 2014  December December 2013 2014 0 0 2 0 2 3 5 8 4 1 3 45 1 0 54 59  Percent Year-To-Date  Percent 0 N.C. 2 200% 3 138 -2 -208 5 388 10 218 15 218 -36 -258 -18 -238 -6 -298 -12 -298 40 88 -5 -238 4 N.C. 3 0% 18 2% 26 68 -51 -278 2 11% -2 -28 -1 -178 8 808 9 98 -7 -238 0 N.C. -3 -30% 0 N.C. -5 -50% 5 -14 -508 -4 -258 0 N.C. 3 N.C. -16 -18% -50 -4% -32 -28  PART I CRIMES MURDER RAPE ROBBERY Commercial Individual ASSAULT VIOLENT * BURGLARY Residential Non-Resident. Commercial LARCENY AUTO THEFT ARSON PROPERTY * PART I TOTAL: PART II CRIMES Drug Assault Simple Forgery/Countertelt Fraud Embezzlement Stolen Property Vandalism Weapons Prostitution All Other Sex Offens Gambling Offn Agnst Faml/Chld D.w. I. Liquor Law Violation Disorderly Conduct Obscenity Kidnap A1l Other Offenses PART II TOTAL: GRAND TOTAL: N.C. = Not Calculable (r_month1)  +/- Changed 2013 2014 +/- Changed  0 1 1 1 0 4 6 11 4 4 3 52 3 0 66 72  0 N.C. 1 N.C. -1 -50% 1 N.C. -2 -100% 1 338 1 208 3 38% 0 08 3 3008 0 08 7 168 2 2008 0 N.C. 12 228 13 228 9 338 -2 -298 4 N.C. 0 0% 0 N.C. 0 0% -2 -208 0 0% 0 N.C. -2 -1008 0 N.C. 0 08 7 88% -2 -678 0 N.C. 0 N.C. 0 N.C. -3 -508 9 22  0 0 1 3 23 26 10 8 13 18 47 57 71 86 142 106 80 62 21 15 41 29 516 556 22 17 0 4 680 683 751 769 432 458 186 135 19 21 98 96 6 5 10 18 97 106 31 24 0 0 10 7 0 0 10 5 116 121 28 14 16 12 0 0 0 3 88 72  27 7 0 5 0 2 10 2 0 2 0 1 8 3. 0 0 0 6 73 132  36 5 4 5 0 2 8 2 0 0 0 1 15 1 0 0 0 3 82 154  48  12% 1147 1097 178 1898 1866  Page:1  115    Town of Smithfield Fire Department Month Ending: December2014  NORTHCAROLINA I.  Statistical Section Responded to:  10 Total Structure Fires Dispatched Confirmed Structure Fires (Our District) 3 Confirmed Structure Fires (Other Districts)  127 EMS/Rescue Calls 0 Vehicle Fires 17 Motor Vehicle Accidents 5 Fire Alarms (Actual) 0 Fire Alarms (False) 16 Misc./Other Calls Mutual Aid (Received) 7 Mutual Aid (Given)  175 TOTAL EMERGENCY RESPONSES  Conducted 109 Fire inspections/Complance Inspections Conducted 2 Public Fire Education Programs  32 Adults in Attendance 35 Children in Attendance  Conducted  Plans Review Construction/Renovation Projects  Issued 0 Fire Code Citations Issued 0 Fire Lane Citations Completed 9 Consultation/Walk Through Completed 19 Re-Inspections  Completed  Fire Investigations  II. Major Revenues  Inspections: $ 2,950.00  116    III. Major Expenses for the Month:  IV. Personnel Update:  Part time firefighters have completed orientation and are filling a 12 hour shift 7  days a week.  V. Narrative ofmonthly departmental activities:  Fire Department personnel participated in the Food Drive for families needing Fire crews continued providing fire prevention and safety information to citizens We continue to utilize social media to distribute positive information pertaining to  assistance.  during the holidays and winter heating season.  the department activities, public safety, and disaster prevention.  117    Town of Smithfield Public Works Department December 31, 2014  228 Total Work Orders completed by the Public Works Department  3 0  Burials, at $700.00 each = $2,100.00 Cremation Burial, $400.00 each = $0  $1,000 Sunset Cemetery Lot Sales  $0  Riverside Extension Cemetery Lot Sales  426.77 tons of household waste collected 248 tons of yard waste collected  8 48 9 12  tons of recycling collected  Animal Control work orders completed Cats transported to Animal Shelter Dogs transported to Animal Shelter  118    Town of Smithfield  Public Works Appearance Division Buildings, Facilities, and Sign Division  Cemetery, Landscapes, and Grounds Maintenance  Monthly Report December 31, 2014  UIRCAAUNA.  I.  Statistical Section Burials  3 2 10 32  Works Orders - Bulldings & Facilities Division Work Orders - Grounds Division Work Orders = Sign Division  II, Major Revenues  Sunset Cemetery Lot Sales: Riverside Ext Cemetery Lot Sales: Grave Opening Fees: Total Revenue:  $1,000.00 $0.00 $2,100.00 $3,100.00  III. Major Expenses for the Month:  $24,179.00 to B&S Air Conditioning Co Inc. for 6 HVAC units at Town Hall.  IV. Personnel Update: None for the month  V.  Narrative of monthly departmental activities: was on "Winter Storms - Plan, Equip and Train".  The overall duties include daily maintenance on cemeteries, landscapes, right-of-ways, buildings and facilities. The Public Works monthly safety training  119    Town of Smithfield Monthly Report December 31, 2014  Public Works Drainage/Street Division  I.  Statistical Section  a. All catch basins in problem areas were cleaned on a weekly basis b. 7-1 Work Orders - 14.04Tons of Asphalt was placed in 7 utility cuts. C. 1-V Work Order - 46 Linear Feet Drainage Pipe installed. d. 50 Linear Feet hazardous sidewalk panels were removed. e. 14 - Work Orders - 525lbs. of Cold Patch was used for 29 Potholes. 48 - Work Orders were completed regarding Animal Control related issues. 9 Cats and 12 Dogs were transported to the Animal Control Shelter.  f.  II. Major Revenues None for the month  III. Major Expenses for the Month:  $675.00 to HD Supply for pallet of Perma Patch asphalt, $1524.61 to Powertrain Products/Transaxle LLC. For transmission in truck 406, $690.40n to Hertz  Equipment Rental for rental of Box truck to pull leaf machine.  IV. Personnel Update: None for the month  V.  Narrative of monthly departmental activities:  Thel Public Works monthly safety training was on "Winter Storms - Plan, Equip and  Train".  120    121    Town of Smithfield Public Works Department December 2014 Drainage Report  Location: Starting Date: Completion Date: Description Man-hours: Equipment: Materials: Location: Starting Date: Completion! Date Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date Description: Man-hours: Equipment: Materials: Location:  508S4" Street. 12/1/2014 12/1/2014 9hrs. 416 Cat backhoe, 406 dump truck. 6yards ofscreening. 3Meadow Court. 12/1/2014 12/4/2014 60hrs.  Removed 15LFo ofc damaged sidewalk panels due tree roots.  Due to erosion drainage outfall ditch was regarded, 46LF of 15inch HDPE drain line was installed for positive drainage. 420 Cat backhoe, 405 dump truck, Bobcat tractor with attachments. 46LF of1 15inch HDPE drainage pipe, 5 eiglty pound bags of concrete, LOtons oftopsoil, 51 bales of wheat straw and 2lbs. of grass seed. 113S5"Street, lot beside 113S5th Street and 119S5h Street. Cut3 nuisance properties for planning department. Invoices were sent to  12/5/2014 12/5/2015 3hrs. N/A  property owners for payment.  404 pickup with trailer, scag mowers plus weed eaters.  259-809-633 Venture Drive, Intersection of Outlet Center and Venture, 270-275 Equity Drive, Crescent and Hood, 613 EJ Johnston, Buffaloa and North Street, 7" and Caswell, 410 Canterbury, 461 Peedin Road, 902-910 Berkshire Road, 5" and Glenn, 20 and. Johnston, Johnston and Front,5"  and. Johnston, 51h and Holt Street.  Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials:  12/8/2014 12/23/2014 8hrs.  Repaired 29 potholes with 10.5 bags of Perma Patch asphalt.  404 pickup plus hand tools. 10.5 bags of Perma Patch asphalt. White Oak cul-de-sac. 12/9/2014 12/9/2014 3hrs.  Repaired low: shoulder with sand for positive drainage.  420 Catl backhoe, 404 pickup. 2yards ofr river sand.  122    Location: Starting Date: Completion Date: Description: Man-hours; Equipment: Materials: Location; Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials:  405 and 407 Bridge Street. 12/10/2014 12/10/2014 Removed 10LF of sidewalk panels due tor root damage. 3hrs. 420 Cat backhoe, 405 dump truck. 2yards of screening. 1407, 1409 Old Goldsboro Road. 12/10/2015 12/10/2015 3hrs. 420 cat backhoe plus handt tools. 2yards ofsand. Behind Interstate Glass. 12/11/2015 12/11/2015 4.5hrs. N/A 12/12/2014 12/12/2014 Repaired 4 utility cuts with asphalt. 16.5hrs. 420 Cat backhoe, 405 dump truck, 402 pickup. 7.10tons of12 asphalt. Family Life Center off Lee Street 12/16/2015 12/16/2015 3hrs.  Backfilled sink holei in right of way area for positive drainage.  Removed beaver dam for positive drainage in ditch line. 420 Cat backhoe, 402 pickup plusl hand tools.  105 w Wilson Street, Wilson and 1,3087 N 20d Street, gh and Hancock.  Repaired large potholes and low areas inj parking lot. 420 Cat backhoe, 405 dunp truck. 15.73tons of BC: stone. Front Street in front of Neuse Littie Theater. 12/17/2015 12/17/2014 Removed 25LF of sidewalk panels to trip! hazards. 10.5hrs. 420 Cat backhoe, 405 dump truck. Plus hand tools. 4yards ofscreening.  123    Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials:  95 Runneymede, 8691 Berkshire, 402 EI Lee Street, Repaired 3 large utility cuts with asphalt.  12/19/2014 12/19/2014 Shrs.  420 Cat backhoe, 405 dump truck, 402 pickup plus hand tools,  6.94tons of I2 asphalt. 1"and Langdon. 12/23/2014 12/23/2014 Repaired sink hole beside catch basin, 2hrs. 402 pickup plus hand tolls. 100bs.ofconcrete.  124    Town of Smithfield Monthly Report December 31, 2014  Public Works Fleet Maintenance Division  I.  Statistical Section 2_Preventive Maintenances O_N North Carolina Inspections 60 Work Orders  II. Major Revenues  None for the month  III. Major Expenses for the Month:  None for the month IV. Personnel Update:  None for the month  V. Narrative of monthly departmental activities:  The shop employee performed preventive maintenances on all Town owned generators. The Public Works monthly safety training was on "Winter Storms =  Plan, Equip and Train".  125    Town of Smithfield Monthly Report Dec. 31, 2014  Public Works Sanitation Division  I. Statistical Section  Thel Division collected from approximately 4100 homes, 41 times during the month a. Sanitation forces completed 42 work orders b. Sanitation forces collected 426.77 tons of household waste C. Sanitation forces disposed of 124 loads of yard waste and debris at Spain d. Recycling forces collected 0 tons of clean wood waste (pallets) e, Town's forces collected 0 tons of construction debris (C&D) f. Town's forces disposed of 0: scrap tires g. Recycling forces coliected 5.58 tons of recyclable plastic h. Town's forces collected 2,220 Ibs. of cardboard j. Disposed of 4,220 Ibs. of plastics & glass  Farms Nursery  i.  At total of 0 gallons of cooking oil was collected at the convenience site  II. Major Revenues a.  Received $0.00 from Omni Source for disposal of Olbs. of Appliances/Loose  b. Received $42.44 from Sonoco Products for cardboard recycling d. Sold 4480 Ibs. of shredder steel for $392.00 to Omni Source  Scrap  C. Sold 0 Ibs. of aluminum cans for $0.00  e. Received $45.00 from News and Observer for disposal of1.88tons of newspaper. Spain Farms Nursery was paid $3,072.00 for yard waste disposal. Hinson Printing was paid $1,560.00 for printing holiday notices. Stancil's Oil Co., Inc. was paid $1,439.40 for off road diesel. White's Tire Service of Wilson, Inc. was paid  III. Major Expenses for the Month:  $1,120.42 for tires for sanitation trucks.  IV. Personnel Update: None for the month  V. Narrative of monthly departmental activities: The department worked dosely with Parks & Recreation, Downtown  Development and the Smithfield Police Dept. on providing traffic control devices and event containers for Smithfield Christmas Parade and other special events held at the Parks. Thel Public Works monthly safetytraining was on' "Winter Storms-Plan, Equip and  Train".  126    SMITHFIELD  PARKS & RECREATION  PARKS & RECREATION MONTHY REPORT DECEMBER, 2014  SMITHFIELD RECREATION AND AQUATICS CENTER  I.F Parks and Recreation and SRAC Programs/Events Programs/Events in progress of recently completed: 42 SRAC paid day pass visitors > 617 ($4,459.00) SRAC complimentary day pass visitors > 119  Total Programs/Events participants: 3548 *(does not include spectators) SRAC member visits > 4438*(does not include spectators, meeting attendees, etc.)  SRAC Facility Rentals (Banquet Room, Gym, M-P Room, Pool,) > 81 Rentals ($5,419.50) P&R Athletic games, practices and tournaments > 195 (participants included in "Total" above)  P&R Facility Rentals (fields, shelters, etc.) > 112 (2 Rentals)  TOTAL DIRECT CONTACTS > 12071  II. Budget Information Through 12/31/14 & YTD:  Parks and Recreation Expenditures > approximately 46% SRAC Expenditures > approximately 45% SRAC Revenues collected > approximately 45%  III. Highlights  Hosted Town Christmas Tree Lighting with DSDC with approximately 250+ in attendance  Hosted the Town of Smithfield Christmas Parade with over 70 entries Hosted swimming with Santa with over 75 participants  Hosted the 3rd Annual Grinch Run 5k with over 175 participants and toys donated to DSS and  Harbor House.  POST OFFICE BOX: 2344 a 6001 BOOKER DAIRY ROAD a SMITHFIELD, NC 27577  OFFICE (919)934-2148 a FAX (919)934-6554  127    SMITHFED  NORTH CAROLINA Utilities Department Monthly Report December. 2014  Statistical Section 24,452k kW.  Electric CP Demand was 20,159 kW relative to November's demand of Electric System Reliability for was 100.000% relative to November's 99.986%. Note: we did have one outage affecting one customer Raw water treated on a daily average was. 3.869 MG relative to 4.545 MG forl November with maximum demand of4.770 MG relative to Total finished water tot the system was 94.317 MG relative tol November's 107.158 MG. Average daily for the month was 3.042 MG relative to November's 3.572 MG. Daily maximum was 3.797 MG (Thursday, December 4), relative to November's 3.930 MG. Daily minimum was 2.129 MG (Thursday, November 25), relative tol November's3.259M MG. Electrical sales were $1, 532,788 relative tol November's sales of Water sales were $50,746 relative tol November's $176,180. Sewer sales were $77,255 relative to November's $221,781. Johnston County Water purchases were $83,918: relative tol November's $58,098. Sales were higher in October, November and December than September as Johnston County had shut down one of their filters for major maintenance and is purchasing a large amount of water from us. Our daily treatment of raw water peaked at 4.770 MGD, which is  November's 5.102. MG.  Miscellaneous Revenues $1,422,122.  high for the early winter. Major Expenses for the Month  Electricity purchases were $1,269,011 relative to Novembers$1,262,471. Johnston County sewer charge was $332,559 for 109.19 MG relative to November's $239,424 for 78.57 MG. December rainfall was 4.4  inches relative to November's 3.6 inches.  Personnel Changes  AWater treatment Operator has accepted a similar position with the Town of Dunn, where he resides. We interviewed two experienced Water Treatment Plant Operators, one with a Class "A" Surface License and the other with a Class "C" Surface License and a well experienced Water Superintendent also with a Class "A" Surface License and significant supervisory experience. Wewill be making  offers during the week of. January 20, 2015.  128    FE  NORTH CAROLINA  Town Of Smithfield WATER AND SEWER Monthly Report DECEMBER 2014  I.  Statistical Section REPLACED 18 WATER METERS SET 2 METERS FOR NEW ACCOUNTS REPAIRED 17 LEAKS REPAIRED 7 SEWERS WASHED 9896 FEET SEWER LINES MADE1 WATER TAPS, AND 0 SEWER TAP  II. Major Revenues  NA  III. Major Expenses for the Month:  IV. Personnel Update  V.  Miscellaneous Activities: RODDED 18 SEWER SERVICES REPAIRED 1 FIRE HYDRANTS SERVICE CALLS 154 LOCATES 106 CHECK 18 LIFT STATIONS DAILY FLUSHED DEAD ENDS 1TIME  129    - ITHFIEI  NORTH CAROLINA  Town of Smithfield Electric Department Monthly Report December, 2014  I.  Statistical Section Street Lights repaired -48 Area Lights repaired -18 Service calls - 28 Underground Electric Locates -59 Poles changed out or installed -18 Underground Services Installed -0  II. Major Revenues N/A  III. Major Expenses for the Month:  IV. Personnel Update:  V. Miscellaneous Activities:  Plugged in all Christmas Decorations.  130