Mayor John H. Lampe, II. Mayor Pro-Tem Andy Moore Council Members Emery Ashley J. Perry Harris Marlon Lee Travis Scott Charles A. Williams Roger A. Wood Town Attorney Robert Spence, Jr. Town Manager Paul Sabiston Finance Director Greg Siler Town Clerk Shannan Williams  ITHFIEIT  NORTH CAROLINA  Town Council  Agenda Packet  Meeting Date: Tuesday, January 6, 2015  Meeting Time: 7:00 p.m.  Meeting Place: Town Hall Council Chambers  350 East Market Street Smithfield, NC 27577        MITHFIEUT  NORTH CAROLINA TOWN OF SMITHFIELD TOWN COUNCIL AGENDA REGULAR MEETING JANUARY 6, 2015  7:00 PM  Call to Order Invocation Pledge of Allegiance Approval of Agenda  Page  Presentations: None Public Hearings:  1. Public Input on West Smithfield Beautification Project Conceptual Master Plan and  consideration to approve Resolution #! 553 (02-2015) (Planning Director - Paul Embler) See attached information. Citizens Comments: Please limit all comments to 3 minutes each.  Consent Agenda:  1. Approval of Minutes:  December 2, 2014 - Regular Meeting December 16, 2014- - Work Session..  December 16, 2014- Closed Session (Under Separate Cover)  2. Special Event - First Missionary Baptist Church's Annual Community March in honor of Martin Luther King, Jr. on. January 20, 2015. Material provided is for informational  purposes only as this was approved as an annual event in 2014. (Planning Director - Paul Embler) See attached information.. 3. Approval of Final Settlement in PLTV. Town of Smithfield Case (Town Manager = Paul Sabiston) See attached information.  13 15    Page 19 .21  4. Consideration to approve FY: 2014-2015 Budget Amendments (Finance Director- - Greg Siler) See attached information.  5. New Hire Report Business Items:  (Human Resources Director/PIO - Tim Kerigan) See attached information..  1. Consideration to approve the conversion of a Water Treatment Plant Operator  Position to a Chemist/Water Treatment Plant Operator Position. (Public Utilities Director = Ken Griffin). See attached information.  .23  2. Resolution # 552 (01-2015) of Intent for the Closing of the Right of Ways on Two  Alleys  (Planning Director - Paul Embler) See attached information.  29  3. Smithfield Housing authority is requesting that the Town accept the street in the  public housing on 301 South at Penny Drive (Planning Director - Paul Embler) See attached information..  35  4. Resolution # 554 (03-2015) Dedication and Acceptance of Street for the Smithfield  Business Park  (Planning Director - Paul Embler) See attached information. 5. Budget Meeting Schedule for FY 2015 - 2016 Budget (Town Manager- = Paul Sabiston) See attached information.  37 39  Councilmember's Comments Town Manager's Report  Financial Report (See attached information). Department Reports (See attached information). Manager's Report (Will be provided at the meeting)  .41 47  Closed Session = Pursuant to NCGS1 143-318.11 (a)(1) - (Information is under separate cover)  Adjourn    Public Hearing        TOWN OF SMITHFIELD Town Council Action Form  The Smithfield Planning Staff is requesting the Town Council to review the revised conceptual landscape master plan for improvements along US 70B between the Neuse River bridge and the vicinity of Wilsons Mill Road. After review and comment the Council is asked to pass a resolution asking for NCDOT approval and assistance in constructing the landscape improvements.  Date of Meeting: January 6, 2015 Staff Work By: Paul Embler Presentation Description:  Date Prepared: December 15, 2014 Presentation By: Paul Embler  The Planning Department staff at the direction of the Town Council has developed a conceptual landscape improvement plan for US 70 B west of downtown to Wilsons Mill Road. Staff has met with NCDOT to receive guidance, prepared a plan, present the plan to the public at two separate meetings and has made modifications to the plan incorporating comments received at the meetings. The results of the above listed efforts are shown as the revised conceptual master plan dated December 29, 2014, which is attached. Council is now asked to approve and/or amend the plan and adopt the attached resolution seeking  NCDOT approval and participation.  Action Requested:  Approve revised conceptual master landscape plan and pass NCDOT resolution.  1    2    TOWN OF SMITHFIELD  RESOLUTION #553 (02-2015) SEEKING ASSISTANCE FROM NCDOT IN LANDSCAPING US 70B WEST  WHEREAS, the Town of Smithfield seeks NCDOT assistance to plan and construct landscaping improvements plan at the intersection of Wilson Mills Road to the  Neuse River; and  WHEREAS, the Town of Smithfield Town Council approves the conceptual landscape plan prepared by the Town Planning Department dated December 29,  2014; and  WHEREAS, the Town of Smithfield appreciates NCDOT assistance in past  landscape improvement projects; and  WHEREAS, the Town of Smithfield agrees to maintain the landscape  improvements after installation of the plant material.  NOW THEREFORE BE IT RESOLVED THAT THE Town Council of the Town of Smithfield seeks assistance from the NCDOT in the landscape improvements on US 70W from the Neuse River Bridge to Wilson Mills Road as shown on the  conceptual landscape plan dated December 29, 2014. ADOPTED THIS 6TH DAY OF. JANUARY, 2015.  John H. Lampe, II., Mayor  ATTEST:  Shannan L. Williams, Town Clerk  3    4    Consent Agenda Items        The Smithfield" Town Council met in regular session on Tuesday, December 2, 2014 at 7:00 p.m. in the Council  Chambers of the Smithfield Town Hall. Mayor John H. Lampe II. presided.  Councilmen Present: M. Andy Moore, Mayor Pro-Tem Marlon Lee, District1 J.F Perry Harris, District 2 Travis Scott, District3 Roger A. Wood, District 4 Emery D. Ashley, At-Large Charles A. Williams, At-Large  Councilmen. Absent  Administrative Staff Present Paul Sabiston, Town Manager Lenny Branch, Public Works Director Paul Embler, Planning Director Kenneth C. Griffin, Public Utilities Director Patrick Harris, Emergency Services Gary Johnson, interim Parks & Rec Director Tim Kerigan, Human Resources/PIO Mike Scott, Police Chief Greg Siler, Finance Director Shannan Williams, Town Clerk Staff Absent:  Present:  Bob Spence, Town Attorney APPROVAL OF AGENDA:  The invocation was given by Councilman Scott followed by the Pledge of Allegiance.  Mayor Pro-Tem Moore made a motion, seconded by Councilman Scott, to remove Business Item #3- - Smithfield Housing authority is requesting that the Town accept the street int the public housing on 301 South at Penny Drive from the agenda. Unanimously approved. Councilman Ashley made a motion, seconded by Councilman Scott, to approve the agenda as  amended. Unanimously approved.  Mayor Pro- Tem Moore recognized Boy Scout Jackson Parker of Smithfield Troop 77. Mr. Jackson is in the  process off fulfilling all the requirements needed to obtain his Eagle Scout designation.  PRESENTATIONS:  1. Administering Oath of Office to new Police Officer David Sholes  Mayor Lampe administered the Oath of Office to new Police Officer David Sholes and welcomed him 2. Recognition of Public Utilities Director Ken Griffin for obtaining certification as a Town Manager Paul Sabiston recognized Public Utilities Director Ken Griffin for obtaining certification  to the Town of Smithfield.  Public Power Manager by the American Public Power Association. asaPublic Power Manager by the American Public Power Association.  3. FY2013. -2014 Audit  Phyllis Pearson with Petway Mills and Pearson PAI presented the FY2013-2014 audit to the Council.  PUBLIC HEARING:  1. Zoning Amendment: Town of Smithfield (ZA-14-04)  Mayor Pro-Tem Moore made a motion, seconded by Councilman Harris, to open the Public  Hearing. Unanimously approved.  5    Planning Director Paul Embler addressed the Council on a zoning amendment request. Mr. Embler stated that The Town of Smithfield Planning Department is requesting a zoning text amendment to Article 19-4, On-Premise Signs which will allow for lots with more than one street front one additional The Planning Board, at its November 6, 2014 meeting, unanimously voted to recommend the proposed zoning text amendment to allow for corner lots and double frontage lots one approval additional Mayor Lampe asked if there were any questions/comments from those persons in the audience. There Mayor Lampe asked ift there were any questions/comments from the Council. There were none.  ground sign. ground sign. were none.  of  Councilman Scott made a motion, seconded by Councilman Harris, to close the Public Councilman Harris made a motion, seconded by Councilman Wood, to approve Zoning Text  Hearing. Unanimously approved.  Amendment (ZA-14-04) and ordinance # 482. Unanimously approved.  ORDINANCE: # 482  TO AMEND THE TOWN OF SMITHFIELD UNIFIED DEVELOPMENT ORDINANCE, ARTICLE 19-4 ON-PREMISE SIGNS (B) ON-PREMISE SIGNS: SINGLE TENANT DEVELOPMENT BE IT ORDAINED by the Town Council of the Town of Smithfield that Article 19-4 On-Premise Signs (B).On-Premise Signs: Single Tenant Development to allow for lots with more than one street front one additional ground sign within the 0-1, B-1, B-2, B-3 LI and HI zoning district and shall read in its  entirety as follows:  Article 19-4 On-Premise Signs (B) On-Premise Signs: Single Tenant Development, (2)0-1, B-1, B-2, and B-3. Signs allowed within the zoning district may be either:  (A) Two business or product identification signs are allowed per lot, only one of which shall be a freestanding ground sign. Corner lots and double frontage lots are allowed one additional attached sign on a separate street frontage and one additional ground sign on separate street frontage. Additional ground sign shall not exceed 40 square feet in area and no lot shall exceed a total of four separate signs. For freestanding or attached signs, the total allowable area per face of selected sign(s) shall not exceed 75 square feet per face, with two faces per sign allowed. In the event the freestanding sign is less than the 75 square feet per face allowed, the difference between the 75 feet per face allowed and the size of sign erected be used to increase the size of the attached sign by that difference. Signs may be internally may or  externallyi illuminated.  (3)Lla and HI Districts. Signs allowed within the zoning district may be either:  (A) Two business or product identification signs are allowed per lot, only one of which shall be af freestanding ground sign. Corner lots and double frontage lots are allowed one additional attached sign and one additional ground sign on separate street frontage. Additional ground sign shall not exceed 40 square feet in area and no lot shall exceed a total of four separate signs. For freestanding or attached signs, the total allowable area per face of selected sign(s) shall not exceed 125 square feet per face, with two faces per sign allowed. Signs may be  internally or externally illuminated.  Duly adopted this the 2"d day of Deçember 2014.  6    CITIZENS COMMENTS:  Tony Nixon = Chairman of the East Smithfield Improvement Organization read the following letter and asked  that it be entered intot the official record.  East Smtenftold mprovement Organization  EIo  The- Rast Smithfield maprovement Organization woula: like to ap- plaud ments' the Chief of) Police Michael Scoit on addressing our depart- Town Councill position Nov. on recruitment 18, 2014. We during woulal the like working to express session again of our the po- sition as an organization: in a meeting with town oficials Oct. 2, that we would Likce to see: more represamtation: of all the citizens of 2014 Smithfield that being said ins our we Police ask that Departent. more aggressive and' Town actions Goverment, be taken onl with be- half within ofthe Smithfield: Police Department: in recruitment: of minorities ermment our of Police Smithfleld. partment and all departmenta within' Town Gav- Wet will formally address issues ask: Mayor of diversity Lampet and to Immediately, inclusion form a1 task forcet that cluide; members of the Town Council, Human: within Resources, our Town students toi in- fromi thel local high school (SSS), businesses: and community leaders that will drill downi to the core issues that affect all staleholders and howi to civil implement the conclusions. We woula) Iike to see more: di- verse ganiration's servants throughout Smithfield that are: inclusive.. An or- simplet inquiy: Journey what tol actions: becomei is mny inclusive) organirationt begins with talking a criticall tot foster but an inclusive work culture wherei umiqueness of! beliefis, backgrounds, tal- ents, capablities, and ways ofl living are welcomed We as a community) havel made great strides and wel have much work to be done, together wa can achieve our goal of a: more diverses and inclu- sive govemmment, repregentative: ofi its citizens. These issues wet feel will aidi in1 the attraction and establishment: of newl businesses and subse- quent employment: of oure citizens in and around Smithfield. Tony D.: Ninon, Chairnaan East Smithfield Improvement Organization Lacy Washington, Co-Chair East Smithfield Improvement Organization  Humbly Submitted,  Alice) King, Recording Secretary  CONSENT AGENDA:  Mayor Pro-Tem Moore made a motion, seconded by Councilman Williams, to approve the following items  as listed ont the Consent Agenda: 1. Approval of Minutes:  November 5, 2014- - Regular Meeting November 5, 2014. - Closed Session November 18, 2014-Work Session  2. Bid Award and Contract approval with Pepsi Bottling Ventures for an exclusive soft drink vending contract for the Smithfield Recreation and Aquatics Center and the Smithfield Community Park.  Bids were as follows:  7    PEPSI BOTTLING VENTURES SIGNING BONUS ANNUALSUPPORT FUNDS: REBATE: VENDING:  ANNUAL  SYEARTOTAL 5,000.00 $ 25,000.00 $ 20,000.00 $ 12,500.00 $ 10,500.00  (ONE TIME PAYMENT) 5,000.00 (EACH YEARI FOR5 5 YEARS) 4,000.00 ($4.00/CASESOLD) 1000 CASES YEARAVG $2,500.00 40%- 20ZBOTTLES $2,100.00 35%-J JUICE/SPORTS DRINKS  ENERGY DRINKS COFFEES/ECT  EXPECTED REVENUE FROM CONTRACT OVER! 5 YEARS COCA COLA BOTTLING CO SIGNING BONUS ANNUAL: SUPPORTI FUNDS: REBATE: VENDING:  $ 73,000.00  (ONE TIME PAYMENT)  $ $ 30,000.00 20,000.00 10,937.50 10,500.00 $ 71,437.50  $ 6,000.00 (EACH YEARF FOR5) YEARS) $ 4,000.00 ($4.00/ /CASE SOLD) $2,175.00 35%-20ZE BOTTLES $2,100.00 35%- JUIÇE/SPORTS DRINKS  1000 CASES YEAR AVG  ENERGY DRINKS COFFEES/ECT  EXPECTED REVENUE FROM CONTRACT OVER5) YEARS  3. Bid Award and Contract Approval to KS Bank in the amount of $140,000 for a rolling stock loan to finance the purchase three Police Cars ($80,000), a Flat Bed Truck ($26,000), and a Pickup Truck ($26,000). Also, Approval of Resolution # 551 (13-2014) approving thet financing terms.  Resolution #551/(13-2014) Approving Financing Terms  WHEREAS: The Town of Smithfield ("Town") has previously determined to undertake a project for the financing of equipment, (the "Project"), and the Finance Officer has now presented a  proposal for the financing of such Project. BEIT THEREFORE RESOLVED, as follows:  1. The Town hereby determines to finance the Project through KS Bank in accordance with the proposal dated November 12, 2014. The amount financed shall not exceed $140,000, the annual interest rate (in the absence of default or change in tax status) shall not exceed 1.55%, and the 2. All financing contracts and all related documents for the closing of the financing (the "Financing Documents") shall be consistent with the foregoing terms. All officers and employees of the Town are hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they may consider necessary or desirable, to carry out the financing of the Project as contemplated by the proposal and this resolution. The Financing Documents may include a Financing Agreement, a Deed of Trust and/or a Project Fund  financing term shall not exceed 5 years from closing.  Agreement as KS Bank may request.  8    3. The Finance Officer is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions for the delivery of the Financing Documents have been completed to such officer's satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously signed by Town officers or employees, provided that such changes shall not substantially alter the intent of such documents or certificates from the intent expressed in the forms executed by such officers. The Financing Documents shall be in such final forms as the Finance Officer shall approve, with the Finance Officer's release of any Financing Document for delivery constituting conclusive evidence of such officer's final approval of the 4. The' Town shall not take or omit to take any action the taking or omission of which shall cause its interest payments on this financing to be includable in the gross income for federal income tax purposes of the registered owners of the interest payment obligations. The Town hereby designates its obligations to make principal and interest payments under the Financing Documents as "qualified tax-exempt obligations" for the purpose of Internal Revenue Code 5. The Town intends that the adoption of this resolution will be a declaration of the Town's official intent to reimburse expenditures for the project that is to be financed from the proceeds of the KS Bank financing described above. The Town intends that funds that have been advanced, or that may be advanced, from the Town's general fund, or any other Town fund related to the project, for 6. All prior actions of Town officers in furtherance of the purposes of this resolution are hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby repealed, to the extent of the conflict. This resolution shall take effect 4. Approval of the North Carolina Eastern Municipal Power Agency's Retail Billing Service Agreement. The Retail Billing Services Agreement formalizes this service arrangement and continues these services without charge. The Town would incur a charge only if the Town requests NCEMPA to instali a new meter or new data transmission hardware would there be a  Document's final form.  Section 265(b)(3).  project costs may be reimbursed from the financing proceeds.  immediately.  Approved this 2nd day of December, 2014.  charge. 5. 2015 Regular Meeting Schedule Regular Meeting Tuesday, January 6th Tuesday, February 3rd Tuesday, March 3'd Tuesday, April 7th Tuesday, May 5"h Tuesday, June 2nd Tuesday, July 7th Tuesday, August 4+h Tuesday, September 1st Tuesday, October 6th TBD Tuesday, December 18t with the Adopted FY 14-15 Budget. Position Utility Line Mechanic Utility Line Mechanic Police Officerl PIT MPO  Work Session Tuesday, January 20"h Tuesday, February 17h Tuesday, March 24"h Tuesday, April 21st Tuesday, May 19th Tuesday, June 23-d Tuesday, July 218t Tuesday, August 18"h Tuesday, September 22"d Tuesday, October 20"h Tuesday, November 17"h Tuesday, December 22"d  6. New Hire Report - The following positions were recently filled following vacancies in accordance  Department PU-V Water/Sewer PU-Water/Sewer Police Police  Budget Line RateofPay 30-7220-0200 $12.643/hr. ($26,297.44lyr.) 30-7220-0200 $12.643/hr. ($26,297.44/yr.) 10-5100-0200 $15.270/hr. ($34,143.72/yr.) 10-5100-0200 $16.850/hr.  9    Pump Station Mechanic PU-Water/Sewer  30-7220-0200 $13.490/hr. ($28,059.20/yr.)  Unanimously approved. BUSINESS ITEMS:  1. Consideration to reallocate $5,000 to purchase three scoreboards for the Smithfield Interim Parks and Recreation Director Gary Johnson addressed the Council on a request to reallocate funds to purchase three scoreboards. The Council funded the purchase of 2 scoreboards in the FY 14/15 Budget Line Item 106200.7400 and those have been ordered. The Council also funded 2 shade structures for Smithfield Community Park in the same line item in the amount of $11,900. Although, these are desperately needed, the scoreboards at this time are a larger priority as they are inclusive to our programs and tournaments held at Smithfield Community Park and Civitan Field. The Smithfield Parks and Recreation Department applied for and won a grant from the Johnston County Open Space fund in September in the amount of $7,800.00 to replace the obsolete scoreboards at Smithfield Community Park. The replacement cost of each scoreboard is approximately $4,250.00 and the total  Community Park and the Civitan Field.  fort the 3 remaining scoreboards needing to be replaced is $12,750.00.  Councilman Ashley made a motion, seconded by Mayor Pro-Tem Moore to reallocate funds to purchase two scoreboards at the Community Park and delay the purchase of one scoreboard  for the Civitan Field. Unanimously approved.  2. Authorization to advertise a Public Hearing to be held January 2015 for the Closing Planning Director Paul Embler addressed the Council on a request by Cathy Scott to close and vacate an existing alley right of way in the block enclosed by South Brightleaf Blvd, Massey Street, 9th Street and E. Johnston Street. Mr. Embler stated that the petitioner was requesting that the Town Council take under consideration the closing of two alley ways on property located internal to the block bound on the north by Massey Street, to the east by 9th Street, to the south by E Johnston Street and to the west by S Brightleaf Blvd. There are a total of eight parcels of land in the block. All eight parcels of land abut the alley ways to some extent. Ini fact, some of the alley ways have structures from adjacent parcels encroaching into the alley right of way. Upon the closing of the right of ways, the land within the alley ways will revert to the adjacent property owners according to parcel frontage to the center line of each right of way. Mr. Embler explained that the purpose of petitioning the Council to close the alley right of way is so the property can be marketed as one parcel of land for sale. There is no Town utilities present within the alley ways. Mr. Embler further asked that the Town Council take the request under consideration and direct staff to advertise for a public hearing for the alley closings.  of the Right of Way on Two Alleys.  Councilman Ashley made a motion, seconded by Counciiman Harris, to authorize staff to  move forward with the request. Unanimously approved.  3. West Smithfield Beautification Project - Update and schedule of the Public Hearing Planning Director Paul Embler gave the Council an update on the West Smithfield beautification Project. Mr. Embler stated that staff is in the process of meeting with property owners that abut the proposed landscape improvements. On Tuesday November 25, 2014 a meeting was held that involved the participation of six of the larger land owners (based on road frontage), the Public Works Director and the Planning Director. The proposed landscape plan showing the proposed drive way cuts was presented. Comments as well as issues and concerns were received from all in attendance. Asecond meeting with property owners has been scheduled in order to receive further comment. After receiving comment from the second property owners meeting, the plans will be finalized and once again presented to the Council for final review and comment. Once property owners and Council are satisfied with the proposed. landscape improvements, Council will need to pass a resolution asking NCDOT to approve and assist in the landscape improvements. Once NCDOT approves the plan, they  will be taking the lead in the project.  10    Councilman Scott questioned if sidewalks would be incorporated into the plan. Mr. Embler responded that this plan allows for sidewalks in the future should the Town be able to secure NCDOT funding. Councilman Wood asked for staff to look into the possibility of adding sidewalks on Wilson's Mills  Road due to the high volume of pedestrian traffic.  No action taken Councilmembers Comments:  Mayor Pro-Tem Moore commended the Smithfield Police Department and the Johnston County Sheriff's Department for the manner in which the recent school lock down situation was handled. Mr. Councilman Harris informed the Council that during the holiday shopping season, the road improvements on Outlet Center Drive seemed to be effective. He commended Chief Scott and the Councilman Ashley expressed his appreciation to Town Staff for the excellent jobs they perform. He also encouraged everyone to participate in the holiday events that will be held in Town.  Moore requested that the beautification sign on Highway 70 East be removed.  Smithfield Police Department for being in force on Black Friday.  Town Manager's Report:  Department Reports Financial Report  Ahighlight of each department's monthly activities was given to the Council.  General Fund revenues for the month ending October 31, 2014 were $658,309 and YTD revenues were $2,854,388. The general fund expenditures for the month ending October 31,  2014 were $982,960 and' YTD expenditures were $3,333,379.  Manager's Updates  Mr. Sabiston gave the Council al brief update on the following issues:  Mediation with PLT on December 9" Envirolink to assist with plant operations. Johnston County Visitor's Bureau's' Wayfinding Project  Water Pant Operations - Due to staffing issues, the Water Plant is now utilizing the services of  Adjourn  There being no further business, Mayor Pro-Tem Moore made a motion, seconded Councilman Harris to  adjourn. Unanimously approved.  The meeting adjourned at approximately 8:09 pm.  John H. Lampe II., Mayor  ATTEST:  Shannan L. Williams, Town Clerk  11    The Smithfield Town Council held a work session on Tuesday, December 16, 2014, at 6:30 pm. in the Council  Chambers of the Smithfield Town Hall. Mayor John H. Lampe II. presided.  Councilmen! Present: Roger A. Wood, District 4 Emery D. Ashley, At-Large Charles A. Williams, At-Large  Councilmen Absent M.Andy Moore, Mayor Pro-Tem Marion Lee, District 1 J. Perry Harris, District 2 Travis Scott, District3  Administrative Staff Present Paul Sabiston, Town Manager Shannan' Williams, Town Clerk  The meeting was called to order at approximately 6:30 pm.  Discussion  1. FY2015-2016 Budget Goal Setting  The Council discussed the following goals for FY2015-2016:  Serious plan for improving and upgrading water and sewer infrastructure especially to  deal with the infiltration issues. Potentially utilizing more contract services. Possibly merging some services with the Town of Selma. Potentially purchasing body cameras for the Police Department. The need for a new fire engine and ladder truck. Continue to increase the Fund Balance Reserve  Website Enhancement  No action was taken.  John H. Lampe, ", Mayor  ATTEST:  Shannan L. Williams, Town Clerk  12    Town OfSmithfield Town Council Information Form  Overview  The First Missionary Baptist Church has given notice of their annual community march in honor of Martin Luther King, Jr. on January 20, 2015. The event is to be held in conjunction with the Church's annual Martin Luther King, Jr. celebration activities and  community worship service. Date ofl Meeting: January 6, 2015 Staff Work by: Paul Embler Presentation Description:  Date prepared: December 29,2 2014 Presented by: Paul Embler  The march will begin by assembling in the parking lot of the shopping center located at the corner of Sixth Street and Market Street at 10:30 am. The march will progress westward along Market Street toward the river utilizing the sidewalk on Market Street to Fourth Street. The march will then turn north on! Fourth Street and proceed to the Church located at the corner of Fourth Street and Caswell Street. The event will begin at 11:00 am with the march and conclude with the end of the community worship service at 12:45  pm.  Action Requested:  Council is reminded that the event was approved as an annual event. Staff has placed this information notice in the Council's agenda packet for reference only.  13    EGELVEN  - Bra,feuz by  DEC 29 ,zay Town of Smithfield's Planning Department  P.O. Box 761 or 350 East Market Street Smithfield, NC 27577 Effective: January 2008   NORTH CAROLINA  TOWN OF SMITHFIELD PLANNING DEPT  Temporary Use Permit Application  Completed applications should bes submitted to the Town of Smithfield's Planning Department atl least four weeks All applicants should read the following pages before completing all sections required. Incomplete Asite plan/diagram, of event property MUST-BE ATTACHED (see attachments)  prior to the event. authorization  permit processing time. Ifa person other than the property owner signs this application, a notarized applications written may increase the  from the property owner must be attached.  TYPE OF EVENT Expansion or replacement of existing facilities Sale of agricultural products grown off-site Sale of fireworks Special event, over 100 people in attendance Athletic event on streets, greenwa Other (please describe). AALK Coleba a Eist Missibnany o inelude his masie  PERMIT FEE $50.  Construction Trailer Real estate sales office or model home Sale of non-agricultural products, except fireworks Not-for-profit event, over 100 people in attendance Town recognized event. Live Band/Concert syu rom 65 hear Location of Evept (exact street pusr 5hh St, to  2014 Meh 1,7o Demnl Syc.GH h  Name of Event.  Mus/ts  ES  tobay and Inyuskice  address)  Applicant tngSolgE. Fumeshglon E-mail address 41A8  S, Whe Mareh erd,  Aitast Missionnay Day phone 99- Event  sis, 7  fpist Dhuch, ASlasuell  Zp4-7517  AM  Mobile phone  Assemble en  EstEmRn  set-up/start timeldate march hebng PIoONa -RBvento clean-uplend date/time ne denyeyded  Sound amplification homlfnele Iloo-lpn Security provided by Smithfield Police or private Private agency name & phone, if applicable:  Will food or goods be sold? No  #  (describe duties): SPD can shadow Hhe mrches"  WA  Will any Town property be used (i.e., streets, parks, greenways)? shets As idiael ahe Margt 1  Do you wish to: Restrict animals at this event? (Circle/Afes/ No)  Prohibit Fireworks? (circl/Yes No)  Ihereby certify that thei information contained in this application is true to the best of my knowledge and I further Temporary Uses. Icertifyt thatlhave notified all adjoining property owners oft the pianned temporary use.  that Hec. 292014 Date  will be conducted per all applicable local laws. Icertify that I have received the attached information concerning certify the regulations this event for  PHyllis F, Elhrite  name (print)  Applicant's  4EA4  PLEASE RETURN THIS PERMIT TO INSPECTIONS AND PERMIT DEPARTMENT WITH $50.00 FEE.  Method of payment: Cash Reviewing Planner: (Note: See attached letter)  Check.  Credit card  Amounts  HTE Date:  & p-Piylw7. EHhiye, laipussen  14    Paul Sabiston From: Sent: To:  Paul Sabiston paulsabiston@smithfield-nc.com> Wednesday, December 10, 20145:21PM Scott tiviscotsmdogmalcom Confidential Lawsuit  andy moore; andy moore mymoormiegmalcom, Emery Ashley emayalhepmoéymatom: meyasneygaolcom, John Lampe; Marlon Lee; Perry Harris; perry harris; psabiston; oger.wood@ccoc.com: pence@ist-law.com; Travis  Subject:  Mayor and Council,  As you may recall the Town had a mediation yesterday in the PLT V. Town! lawsuit regarding the Crossings Project and PLT's claim for final payout. Subject to your approval, we were able to reach a proposed settlement yesterday after some 6hours of mediation. Ibelieve the settlement is very much to our favor and will help us to conclude the entire matter. Essentially, PLT was seeking some $707,0001 in ai final payout for work completed ont the project. We were able tos settle for $358,000. Most of these funds were for retainage funds on the project and other equipment/labor charges, surveying costs, and minor paving costs that were in dispute for the total project timeframe. Ifthisi is approved by Council, this will leave the Town with approximately: $263,000 in contingency funds. There still is some minor punch-list work to be completed oni the project but relatively little ini the total scope of the project. We would like to wrap up this project SO we can begint to erect thei fence/buffer for the benefit oft the adjacent neighborhood as we have committed to Iwould like to present this settlement to the Council for consideration before the scheduled work session this Tuesday,  doi following the closeout oft the project.  Dec. 16t". Thanks, Pauk Sabiston Town Manager Town ofSmithfield, NC (919)934-2116  15    MEDIATED SETTLEMENT AGREEMENT  This Mediated Settlement Agreement ("Agreement"): is entered into as of the gth day of December by the following parties as a result of mediated settlement conference ini the lawsuit among the parties pending in Johnston County Superior Court bearing docket number 14 CVS 2461 (the "Suit"): PLT-Construction Company, Inc. ("PLT") and Town of Smithfield ("Town"). Subject to the approval ofTown's' Town Council, the parties agree to settle all known disputes arising between them from construction project which is the subject of the Suit, including PLT's claims for compensation under the contract, and Town's counterclaims. The  terms of settlement to which the parties have agreed are as follows: 1. Town will pay to PLTat total of $358,000.00, payable as follows:  a. Ani initial payment of $216,000.00 on or before Wednesday, December 17, 2014; and b. The balance of $142,000.00 will be paid within ten (10) days of approval by USDA ofclose-out documentation. Ifthe USDA has not approved the close-out documentation within thirty (30) days from submission, the balance will accrue simple interest at the rate of one-half of one percent (0.5%) per month or any portion  thereof until paid.  2. The parties will cooperate to execute such project close-out documentation as Town or USDAmay reasonably require, including but not limited to ai final quantity change order and lien releases from PLT and all subcontractors ofPLT. Town will submit close-out documentation to USDA within five (5) days of receipt from PLT. Except as set forth in this Agreement, each party, for itselfand its successors and assigns, releases all claims and counterclaims it might have against the other and its successors and assigns arising from the project that is the subject of the Suit. Neither party has assigned its rights under the contract  between the parties to any third party. 3. The parties stipulate and agree:  a. All work is accepted by' Town as is. PLT will perform no further contract or punch b. PLT'so one (1): year guarantee commenced upon substantial completion, which was May 15, 2014 and continues for one year from May 15, 2014. As oft the date oft this The Town acknowledges time extensions sufficient to deem PLT's work timely d. The obligations under the performance and payment bonds furnished by PLT continue in accordance with their terms, except as modified by this Agreement  list work.  Agreement there are no known guarantee issues.  completed.  4. The Suit will be dismissed without prejudice prior to final payment or with prejudice upon 5. All agreements reached in mediated settlement conference are set forth in this Agreement.  final payment, at' Town's option  16    6. The parties shall be responsible for their own attorneys fees and costs of the Suit and related  legal proceedings, and their respective shares oft the costs of mediation.  Eheh  For PLT Gm For Town  Lwuy Attorney for PET  Attotney for Town  17    18    Town of Smithfield Town Council Action Form  Item: Budget Amendments Date of Meeting: January 6, 2015 Staff Work By: Fin. Director  Date Prepared: December 19, 2014 Presentation: Consent Agenda  Background: Various Budget Amendments. See description under each request.  Action Requested: Approve as Presented  19    BUDGET AMENDMENTS January, 2015 BEFORE  GENERAL FUND 1. Revenue  ADJ.  AFTER  10-3900-1700 Grant Revenue (Designate for RADA)  $ 21,000 $ (21,000) $ $ 21,000 $  10-3900-1701 Grant Revenue  21,000  21,000 $ 21,000  To change the general grant line account number, from 10-3900-1700t to: 10-3900-1701, sothat103900-1700  can be used for RADA funds only in order to satisfy RADA reporting requirements  2. Revenue  10-3900-1700 Grant Revenue RADA 10-4110-5706 on.DeparmenalRADA  13.511 $ 13.511 D 13.511 $ 13.511  Expenditures  Justification: To fund final Raleigh Area Development Authority (RADA) revenues and expenditures and to retitle account 10-3900-1700: solely for RADA Grant to satisfy reporting requirements  Approved by the Smithfield Town Council this the 6th day of January, 2015  John H. Lampe, II  ATTEST:  Shannan' Williams,Town Clerk  20    Town of Smithfield Town Council Information Form  Item: Date of Meeting: Staff Work By: Background  Filled Vacancies January 06, 2015 Tim Kerigan, HR Director  Date Prepared: December 19,2014  Per Policy, upon thel hiring of a new or replacement employee, the Town Manger or Department Head shall report the new/replacement hire to the Council on the Consent Agenda at the next  scheduled monthly Town Council meeting.  Action Requested  The' Town Council is asked to acknowledge that the Town has successfully filled the following  vacancies in accordance with the Adopted FY 14-15 Budget.  Position (5)P/T Firefighters Fire Engineering' Tech P/T SRAC Staff  Department PU-) Electric P&R-SRAC  BudgetLine Rate of Pay 10-5300-0210 $10.00 31-7230-0200 $15.63/hr. ($32,510.40/yr.) 10-6220-0210 $9.50/hr.  21    22    Business Items        Town of Smithfield Town Council Action Form  Item: Conversion of a Water' Treatment Plant Operator Position to a Chemist/Water  Treatment Plant Operator Position Date of Meeting: January13,2014  Date Prepared: December 22, 2014  Staff Work By: Ken Griffin, PE, PhD, Director of Public Utilities  Background:  In 2012 when the Town lost its Water Treatment Chemist and lacking other in-house staff that could assume her duties, the Town decided to contract out for much of the sample collection and chemical and biological analyses that were performed by our Chemist. In the last two plus years, one of our Water Treatment Plant Operators, on his own initiative and his own expense, has earned an AA degree in BioProcess Technology and is now capable of performing much of the sample collection and analyses in house and in doing sO could save the Town approximately $43,202 per year in return much of our sample collection and analyses in house attached).  Action Requested:  The Town Council is asked to authorize reclassification of one of our Water Treatment Plant Operator's positions to Chemist/Water Treatment Plant Operators, who will work the first treatment plant shift to collect and analyze samples and continue to assist in operation of the plant. This Water Treatment Operator's current salary of $29,570 will increase to $41,579 asa Chemist/Water Treatment Plant Operator. The cost savings of $43,202 per year exceeds the additional salary cost of $12,009 by more than three-fold. Additionally, the Town will gain by the timeliness of having in-house chemical and bacteriological sampling and analysis. For example, every minute helps in being able to quickly collect samples for a retest and immediately analyze for absence of coliform bacteria and hence the ability to lift a boil water  notice at the earliest possible time.  23    WATER PLANT LAB EXPENSES  South Smithfield Bacti THM HAA  Times per Year Annual Total 12 4 4  Monthly $ 21.00 Quarterly $ 52.25 $ 146.30  $ 252.00 $ 209.00 $ 585.20  Smithfield THM HAA DTOC/DALK 10 Bactis  Monthly $ 156.75 $ 438.90 $ 90.25 $ 210.00 Quarterly $ 209.00 $ 585.20 Annually $ 28.50  12 12 12 12  $ 1,881.00 $ 5,266.80 $ 1,083.00 $ 2,520.00  THM HAA  4 4  $ 836.00 $ 2,340.80  DNO3  1 $  28.50 1 15,002.30 2 28,200.00 $ 43,202.30  Totall Lab Analyses (Environment 1) Total Sampling (EnviroLink)  Grand Total  24    WATER PLANT CHEMISTWATER PLANT OPERATOR  General Statement of Duties  Performs difficult professional work coordinating a water treatment plant laboratory necessary for the monitoring of municipal water operation and performs responsible operational, laboratory, and maintenance functions in a water treatment plant.  Distinguishing Features of the Class  An employee in this class coordinates and performs a variety of chemical, biological, and microbiological tests designed to produce safe operation of domestic water treatment. Work includes establishing work schedules and timetables, supervising laboratory procedures, and preparing necessary reports and maintenance of computerized and manual records and files. The employee is subject to hazards associated with chemical work including exposure to electrical current, and chemicals, fumes, odors, dusts, mists, gases, and poor ventilation. This work is also subject to the final standards of OSHAon bloodborne pathogens. This work is performed under general supervision and is reviewed of conformance to testing and reporting procedures and accuracy. An employee in this class also performs a variety of operational, laboratory, and maintenance duties designed to produce safe treatment of potable water. Work is performed on the first (day) shift; but on occasion may be performed at other times for a serious water quality issue requiring timely laboratory analyses. Although rarely, after hour call in for emergency water quality sampling and laboratory testing may be required. This work includes monitoring the plant's operation through observation, mechanical readings and the results of standard chemical and biological tests and making necessary adjustments in the process as conditions or test results dictate. Other duties include performing standard laboratory duties and tests assisting with plant and facilities maintenance. This work also includes substantial record keeping of work activities. Employees are subject to hazards associated with water plant operations including working in both inside and outside environments, in extreme hot and cold weather, and exposure to various hazards such as loud noises, moving mechanical parts, electrical current, chemicals, fumes, odors, dusts, mists, gases, poor ventilation, working in small spaces, and oils. Workers may be required to wear respirators when working around chlorine tanks, ammonia, carbon and fluoride systems. This work is performed under regular supervision and reviewed by observation, conference, and reviewing records for adherence to operations standards, instructions, and safety  practices.  Duties and Responsibilities  Essential Duties and Tasks  Supervises and performs a variety of complex laboratory tests Operates a microcomputer to analyze and track test results. and treated water samples to determine efficiency of treatment. Supervises the preparation of solutions and reagents.  Supervises and performs a variety of standardized laboratory tests and analysis of raw  Water Plant Chemist/Operator Position Description 12/23/14  25    Supervises and performs collection of samples and tests to determine ph, alkalinity, bacterial content, metals, and other standard laboratory chemical and biological tests. Develops and monitors written Chemical Hygiene plan and Standard operating Insures quality control testing and records required by state and federal agencies. Supervises the maintenance of an inventory of chemicals, solutions, culture media, Supervises quality control program on equipment and supplies to assure reliable test results; maintains laboratory equipment in proper operating order; maintains safe Makes regular tours of plant, and checks engines, generators, pumps, settling tanks, filters, clarifiers, chlorinators, and other equipment for proper functioning; checks influent and effluent points for visual detection of any irregularities as well as proper functioning; starts and stops pumps and motors and adjusts chemical feed to control Takes and records data from various meters, gauges and dials; logs daily, weekly, and monthly activities; may enter various data into computer; reviews computerized Performs general preventive and scheduled maintenance; assists on major maintenance Regulates and adjusts motors, pumps, blowers, valves and other apparatus to meet Performs routine building and equipment maintenance including cleaning and painting.  procedures for the laboratory.  Interprets laboratory tests and prepares required reports. required forms, and other laboratory supplies.  laboratory certification.  treatment process.  information for trends and problems or anomalies.  and repairs.  changing operating conditions. Additional Job Duties Performs other duties as required.  Recruitment and Selection Guidelines  Knowledge. Skills and Abilities  Thorough knowledge of modern techniques, materials, and equipment, including those used in complex chemical and biochemical analysis of water, including the ability to conduct biological and chemical laboratory tests required for operation of a water treatment plant and compliance with North Carolina drinking water standards. Thorough knowledge of principles of organic and inorganic chemistry. Working knowledge of standard laboratory test and procedures used in a water Working knowledge of chemical, and biological, principles pertinent to water treatment Considerable knowledge of applicable federal, state, and local laws, ordinances. Ability to read and interpret technical federal guidelines on water treatment procedures Ability to interpret City ordinances and state regulations related to water treatment Ability to prepare laboratory reagents and assemble laboratory apparatus for chemical  treatment plant. plant operations. and tests. testing.  and biological analysis. Water Plant Chemist/Operator Position Description 12/23/14  26    Ability to take water samples and perform the necessary laboratory tests. Ability to prepare and keep accurate records and prepare reports. Ability to understand and carry out oral and written instructions.  Ability to perform mathematical calculations. peers. Superiors and employees.  Ability to establish and maintain effective working relationships with regulatory officials, Working knowledge of the operating characteristics and maintenance of water treatment Working knowledge of the occupational hazards of the work in a water treatment plant Some knowledge of the mechanical, electrical and hydraulic principles applied at a water Ability to detect flaws in the operation of mechanical equipment and to determine proper Ability to understand and follow moderately complex oral and written instructions. Ability to read metes, charts, and technical manuals and drawings accurately and to Ability to establish and maintain effective working relationships with peers and superiors.  plant.  and of necessary safety precautions.  treatment plant. remedial measures.  Some knowledge of computers and their use in water treatment.  Ability to perform mathematical calculations. maintain records of shift operations. Physical Requirements  Must be able to perform the basic life functions of climbing, stooping, kneeling, walking, pushing, pulling, crouching, reaching, standing, lifting, fingering, grasping, talking, and Must be able to perform light work exerting up to 20 pounds of force occasionally; up to 10 pounds of force frequently, and a negligible amount of force constantly to move Must possess visual acuity to perform extensive reading, prepare and analyze laboratory results, data, and figures to operate a microcomputer, to perform visual inspection of measurement devices. Must possess the visual acuity to read gauges, dials, and observe moving parts of machines, and to record and review written records.  repetitive motions. objects.  Desirable Education and Experience  Graduation from an accredited college or university with an associate's or bachelor's degree in biology, chemistry, or related field, and experience in water treatment laboratory operations; or an equivalent combination of education and experience.  Special Requirements  Certification in process control chemistry by the State. Certification in analysis of total and fecal coliforms by the State Certification in physical/chemical wastewater analyses by the State. of North Carolina within eighteen months of employment.  Employee must obtain a Water Plant Operator's Grade C level certificate from the State  Water Plant Chemist/Operator Position Description 12/23/14  27    28    TOWN OF SMITHFIELD Town Council Action Form  Applicant: Cathy Scotti is requesting the Town Council to set a hearing date for the closing and vacating of existing alley rights of way in the block enclosed by S  Brightleaf Blvd, Massey Street, gth Street and E. Johnston Street.  Date of Meeting: January 2, 2015 Staff Work By: Paul Embler Presentation Description:  Date Prepared: December 15, 2014 Presentation By: Paul Embler  The petitioner is requesting that the Town Council take under consideration the closing of two alley ways on property located internal to the block bound on the north by Massey Street, to the east by gth Street, to the south by E Johnston There are a total of eight parcels of land in the block (see attached property map). All eight parcels of land abut the alley ways to some extent. In fact some of the alley ways have structures from adjacent parcels encroaching into the alley rights of way (see attached aerial photo). Upon the closing of the rights of way the land within the alley ways will revert to the adjacent property owners according to parcel frontage to the center line of each right of way (see attached Since the alley ways are not being utilized the purpose of petitioning the Council to close the alley rights of way is sO the property can be marketed as one parcel of land for sale. Please see attached statements from all the owners of property in the block requesting that the alley rights of way be closed and revert to the As directed at the November Council meeting the Public Utilities Director investigated if existing public utilities exist within the alley rights of way to be abandoned. The Public Utilities Director has investigated and has determined that no public water, sewer or electrical utilities exist within the rights of way only The property owners will be required to provide a recombination map prepared by a professional land surveyor for recording if the Town Council grants the rights  Street and to the west by S Brightleaf Blvd.  map).  adjacent property owners.  service lines. See attached memo from Ken Griffin.  of way closings.  29    Inc order for the Council to carry forward with the alley way closings the Council must pass a resolution showing its intent to close the right of way. After the passing of the resolution the Town must advertise in the newspaper for four consecutive weeks, post the property and send via certified mail to affected property owners notice of intent to close the alley rights of way. Then the Council must hold a public hearing and take action based on information presented at the hearing. Ifthe Council elects to close the alley ways then a record of the closing must be filed with the clerk of court and a map of reversion of vested rights to  adjacent property owners must also be filed.  Action Requested:  The Town Council is asked to take the request under consideration and if sO inclined to pass a resolution (attached) authorizing the public hearing.  30    Town of Smithfield  Resolution # 552 (01-2015) of Intent  Al RESOLUTION DECLARING THE INTENTION OF THE TOWN COUNCIL OF THE TOWN OF SMITHFIELD TO CONSIDER THE CLOSING OF THE ALLEY RIGHTS OF WAY IN1 THE BLOCK ENCLOSED BY SOUTH BRIGHTLEAF BLVD, MASSEY STREET NINTH STREET AND EAST WHEREAS, G.S. 160A-299 authorize the Town Council to close streets and public alleys; and WHEREAS, the Town Councilconsiders it advisable to conduct a public hearing for the purpose of giving consideration to the closing of the alley rights of ways ini the block enclosed by South  JOHNSTON STREET.  Brightleaf Boulevard, Massey Street, Ninth Street and East. Johnston Street;  NOW, THEREFORE, BE IT RESOLVED by the TOWN COUNCILt that:  (1) AI meeting willl be held at 7:00p.m. on the 3rd day of February, 2015, in the Smithfield Town Hall Council Chambers to consider a resolution closing that portion of the alley rights of ways in the block enclosed by South Brightleaf Boulevard, Massey (2) The Town Clerk is hereby directed to publish this Resolution of Intent once av week for four successive weeks in the Herald, or other newspaper of general circulation in (3) The Town Clerk is further directed to transmit by registered or certified mail to each owner of propertyabutting upon that portion of said street a copy of this Resolution (4) The Town Clerk is further directed to cause adequate notices of this Resolution of Intent and the scheduled public hearing to be posted as required by G.S. 160A-299.  Street, Ninth Street and East. Johnston Street;  the area.  of Intent.  Upon motion duly made by Councilmember  and duly seconded by  Councilmember.  the above resolution was duly adopted by the  Town Council at the meeting held on the 6"h day of. January, 2015, in the Town Hall. Upon call for a vote the following Councilmembers) voted in the affirmative:  31    and the following Councilmembers voted in the negative:  This 6th day of January, 2015 at  o'clock p.m.  John H. Lampe, II., Mayor  ATTEST:  Shannan L. Williams, Town Clerk  32    Public Notice  The public will take notice that the Town Council of the Town of Smithfield will on the 3" day of February, 2015, in the Council Chambers of the Town Hall located at 350 East Market Street, Smithfield, NC 27577 pursuant to G.S. 160A-299, consider a resolution to close all alleys in the city block bound by Massey Street, East All abutting property owners are hereby notified to appear at this meeting to present any objections that they may have with respect to the closing of the  Johnston Street, South Brightleaf Boulevard and Ninth Street  street.  Shannan L. Williams, Town Clerk  33    34    TOWN OF SMITHFIELD Town Council Action Form  The Smithfield Housing Authority is requesting the Town Council to place on the agenda a business item to accept the dedication of Finney Drive to the Town  of Smithfield as a public street.  Date of Meeting: December 2, 2014 Date Prepared: November 30, 2014  Staff Work By: Paul Embler Presentation Description:  Presentation By: Paul Embler  The petitioner is requesting that the Town Council take under consideration the dedication of Finney Drive to the Town of Smithfield as a public street. The public housing project located on Finney Drive was constructed in the early 80's but for some reason the roadway was never dedicated to the Town. A recent HUD audit determined that that the paper work for the dedication was prepared but for whatever reason, the actual dedication never occurred. The Smithfield Housing Authority has been told by HUD that the dedication must be fulfilled or The street is approximate 725 feet in length and terminates with a cul-de-sac. The street section is 27 feet back of curb to back of curb and the cul-de-sac has a pavement cross section of 80 feet which both meet minimum Town standards. The SHA is proposing to dedicate a 60 foot right of way for the street and a 100 foot right of way for the cul-de-sac, which also meet Town standards. Public utilities (water, sewer, electric and storm water) presently existing within the limits of the roadway. It appears that the Town has not been maintaining the roadway and utilities. Several years ago, the Public Works Department The Public Works Director has inspected the roadway and finds the roadway not Staff's recommendation is not to accept the roadway in its present condition.  certain sources of future funding maybe withheld.  mistakenly tar sealed the pavement cracks.  maintained and in need of repair. See attached email.  Action Requested:  The Town Council is asked to take the request under consider and render a decision as to whether or not to accept the dedication of Finney Drive.  35    Shannan Williams Subject:  FW: Finney Drive  From: Lenny Branch maltoitenny.prancnosncnesmtntelenccom, Sent: Thursday, December 18, 2014 10:36AM To: Paul Embler Cc: Paul Sabiston; Ken Griffin Subject: Finney Drive Paul Embler,  Due to the recent request to adopt Finney Drive as at town maintained. street, the asphalt condition was inspected. The road is in subpar condition at best, it has severe cracking (alligator & block/transverse) throughout. The asphalt is actually starting the raveling process which indicatest the aggregate and binder is breaking down and will require resurfacing. lalso observed several areas that are dropping which indicates base failure, these particular areas will require the asphalt to be cut out and full depth patched. In my opinion this road is not a good option, it definitely has  been neglected and will require al lot of work.  Thanks, Lenny E. Branch Public Works Director Town of Smithfield POBOX761 Smithfield, NC27577 (919) 934-2580 Office (919) 934-1522 Fax  36    TOWN OF SMITHFIELD Town Council Action Form  Applicant: Smithfield Crossing, LLC is requesting the Town Council accept the Dedication of the streets and utilities of Towne Centre Place, Smithfield Business  Park.  Date of Meeting: January 6, 2015 Staff Work By: Paul Embler Presentation Description:  Date Prepared: December 29, 2014 Presentation By: Paul Embler  On August 1, 2011 the final plat of the Smithfield Business Park was recorded at the Johnston County Register of Deeds by the developer Smithfield Crossings, LLC upon approval of the final plat at the previous Council meeting. The dedication of the road, storm water and the utilities did not occur at that time due to the construction of the road, storm water and utilities not meeting the Town of Since that time the engineer for the developer has worked with the Town bringing the construction of the road and utilities into compliance with the Town of On November the 10, 2014 the engineer for the developer submitted under his seal the final calculations and certifications attesting to the fact that the construction in place on Town Centre Place and associated utilities meets or  Smithfield Standard Specifications.  Smithfield Standard specifications.  exceeds the Town of Smithfield specifications.  Action Requested:  The Town Council is asked to take the request under consideration and accept the dedication of the road, storm water and utilities to the Town by the Developer by adopting the attached resolution of dedication. The acceptance of the  dedication will begin the one year warranty period to the Town.  37    Resolution # 554 (03-2015) Accepting the Dedication Of Streets fort the Smithfield Business Park Towne Centre Place  Whereas, the Smithfield Crossings LLC. of 2514 W. Nash Street, Wilson, NC (Developer) has constructed the Smithfield Business Parki including streets, walks, storm drainage, water and sewer;a and Whereas, the Developer has recorded a final plat of the subdivision with the. Johnston County Register Whereas, the Town of Smithfield (Town) did not accept the dedication of the street, walks, storm drainage water and sewer at the time of recording because certain elements of construction were not Whereas, the Developer posted a cash bond to be held by the Town until such time the construction Whereas, the Developer's Engineer (Herring- Sutton) has overseen the bringing of construction to Town standards and the Engineer has certified by testing, engineering calculations and observations that the streets, walks, storm drainage, water and sewer are now constructed to minimum Town: standards; and Whereas, the Town has reviewed the nomaton/dccumentaton submitted by the Engineer and finds that the construction meets the minimum standards for acceptance of dedication of the subdivision improvements associated with the street, walks, storm drainage, water and sewer; and Whereas, the Developer has requested the Town to accept the dedication of the street, walks, storm Whereas, the Developer and Smithfield Crossings Owner's Association agree to operate and maintain the storm water management facilities, including discharge swale to I-95, outlet works, pond and BMP Whereas, the Town staff requests the Town Council to take under consideration the acceptance of the NOW, THEREFORE, BE IT RESOLVED by the TOWN OF SMITHFIELD TOWN COUNCIL on this the 6th day of January 2015, the Town of Smithfield accepts the dedication of the streets, walks, storm drainage, water and sewer for Smithfield Business Park (Towne Centre Place) as constructed and as shown on the Final  of Deeds on August 1, 2011;and  constructed to Town standards; and was completed to Town standards; and  drainage, water and sewer. and refund the cash bond; and  drainage swales for perpetuity; and  dedication of1 the street, walks, storm drainage, water and sewer from the developer.  Plat recorded at the. Johnston County Register of Deeds.  John H. Lampe, II., Mayor  ATTEST:  Shannan L. Williams, Town Clerk  38    MITHTE  NORTH CAROLINA  FY14/15 BUDGET ADOPTION SCHEDULEFOR FORT THE TOWN OF SMITHFIELD  January 23 February 6 February 9-23  Budget info/packets to Department Heads Officer ("FO")/Town Mgr ("TM")  Preliminary budget requests back from DHs to Finance Meetings between DHS and FO/TM to review proposed budget requests (Will be scheduled by TM)  February 24- - March 13 FO/TM review and revise proposed budget.  March 2-1 March 13 March 30 - May 15  Second budget review with] DHs as needed. Draft Budget Presented and Budget Workshops with  Town Council/Staff:  Wednesdays at 6pm - as needed Submitted To Council  April 30-N May 1 May 1-22  Recommended Budget and Budget Message - First Draft Scheduling of public hearing date for budget ordinance reviewlapproval. Continuing budget review and consolidation ofall revenue estimates from State and County (as available) and all expenditures -Meetings As Needed Advertising for public hearing  May 22 -June 1 June 2- - June 30  Public Hearing and Adoption of Ordinance - June 9  (Target Date)  *Note - All budget meetings are open to the public and the public is  encouraged to attend.  39    40    Financial Report        Town of Smithfield Revenues VS. Expenditures  2014YTD GF Revenues VS. Expenditures $4,530,718 $3,688;15  2013 GF Same Period $5,061,854 $4,131  $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0  $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0  "GFF Revenues 2014 IGFE Expenditures: 2014  "GFR Revenues 2013 "GFE Expenditures: 2013  FY14-15atNov.30  FY13-14atNv.30  2014 YTD w/s Revenuesvs. Expenditures $2,017,463- $2,074,523.  2013 w/s Same Period $2.0273:  $1,900,000 $1,700,000 $1,500,000 $1,300,000 $1,100,000 $900,000 $700,000 $500,000  $1,556,558  $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000  w/S Revenues 2013 w/SE Expenditures: 2013  W/SR Revenues 2014 "w/SE Expenditures 2014  FY14-15atNov.30  FY13-14atNov.30  2014 YTD Electric Revenues VS. Expenditures $6,967,302 $7,969,678-  2013 Electric Same Period  $8,023,779-  $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0  $7,345,408  $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0  ElectR Revenues 2013 ElectE Expenditures: 2013  ElectF Revenues 2014 "ElectExpenditures: 2014  FY14-15atNov.30  FY13-14atNov.30  41    42    TOWN OF SMITHFIELD November 30, 2014 Gauge: 5/12 or 41.67 Percent  MAJOR FUNDS FINANCIAL SUMMARY REPORT  41.67%  GENERAL FUND  Actual FY'13-14 FY'14-15 577,077 812,577 1,956,092 851,734 1,327,104 2,814,011  Budget Actual to Date YTD%  Revenues  FY'14-15 Collected 241,854 60.92% 552,780 29.09% 331,185 36.75% 461,517 35.47% 582,611 27.32%  Current & Prior Year Property Taxes Motor Vehicle Taxes Utility Franchise Taxes Local Option Sales Taxes Aquatic and Other Recreation Sanitation All Other Revenues Fund Balance. Appropriated Total Expenditures General Gov.-Governing Body Non Departmental Debt Service Finance Planning Police Fire EMS General ServicesPublic Works Streets Motor Pool/Garage Sanitation Parks and Rec SRAC Contingency (Previously Part Of Gen Gov) Appopiatonyomributons Total  $5,598,314 $ 5,456,656 $ 1,498,208 27.46%  397,000 829,000 1,900,000 901,100 1,301,200 2,132,413  0.00%  0.00%  $13,936,909 $ 12,917,369 $ 3,668,155 28.40%  Actual FY'13-14 FY'14-15 1,092,064 1,511,857 270,954 288,246 3,065,645 1,281,128 2,754 491,956 757,815 83,475 992,136 816,585 868,672  Budget Actual to Date YTD%  FY'14-15  Spent  508,374 $ 286,529 $ 184,166 64.27%  1,231,356 1,387,757 150,911 378,983 3,341,688 1,407,927 514,491 876,818 89,192 1,066,367 821,624 972,415 391,311  402,283 32.67% 703,826 50.72% 51,662 34.23% 119,162 31.44% 1,221,248 36.55% 425,218 30.20% 576 #DIV/O! 163,106 31.70% 187,226 21.35% 28,327 31.76% 374,125 35.08% 323,838 39.41% 345,953 35.58%  0.00% 0.00%  $12,031,661 $ 12,917,369 $ 4,530,716 35.07%  YTDI Fund Balance Increase (Decrease)  43    41.67%  WATER ANDSEWER FUND  Actual FY'13-14 FY'14-15 2,785,945 14,225 11,124 336,809  Budget Actual tol Date YTD% $ 650,000 $ 245,166 37.72%  Revenues Water Charges Water Sales (Wholesale) Sewer Charges Tapl Fees All Other Revenues Loan Proceeds Fund Balance Appropriated Total  FY'14-15 Collected 971,500 35.33% 5,320 33.25% 35,940 280.78%  $ 2,772,525 $ 2,100,000 $ 759,537 36.17%  2,750,000 16,000 12,800 415,585 530,515  0.00% 0.00%  $5,920,628 $ 6,474,900 $ 2,017,463 31.16%  Actual FY'13-14 FY'14-15 3,498,839 357,841 372,810 136,174  Budget Actual to Date YTD%  Expenditures Water Plant Water Distribution/Sewer Coll (Less Transfers) Transfer to General Fund Transfer to' W/S Capital Proj. Fund Debt Service Contingency Total  FY'14-15  Spent  $1,554,964 $ 1,927,518 $ 606,159 31.45%  4,056,647 85,404 183,235 222,096  1,379,775 34.01% 85,404 100.00% #DIV/0! 3,184 1.74% 0.00%  $5 5,920,628 $ 6,474,900 $ 2,074,522 32.04%  ELECTRIC FUND  Actual FY'13-14 FY'14-15 425,863 29,700  Budget Actual to Date YTD%  Revenues Electric Sales Penalties All Other Revenues Loan Proceeds Fund Balance. Appropriated Total Expenditures AdminsrationOperations Purchased Power Debt Service Capital Outlay Contingency Transfers to General Fund Total  FY'14-15 Collected 165,162 44.04% 19,976 57.07%  $19,554,076 $ 19,270,000 $ 6,782,164 35.20%  375,000 35,000 75,600  $20,009,639 $ 19,755,600 $ 6,967,302 35.27%  Actual FY'13-14 FY'14-15 16,438,243 368,887 36,443 609 400,400  Budget Actual to Date YTD%  FY'14-15 Spent 6,684,524 41.23% 368,887 97.53%  $2,012,095 $ 1,893,766 $ 916,267 48.38%  16,212,548 378,247 580,239 447,258 243,542  0.00%  $19,256,677 $ 19,755,600 $ 7,969,678 40.34%  44    CASH AND INVESTMENTS: 4,488,541 5,046,386 5,777,489 24,008 170,399 5,836 191,059 45,622 93,806 $15,843,146  General Fund (Includes P. Bill) Water and Sewer Fund Eletric Fund* Capital Project Fund: Wtr/Sewer (45) Capital Project Fund: General (46) Capital Project Fund: Electric (47) Firemen ReliefF Fund (50) Fire District Fund (51) JB George Endowment (40) Total *Plug  Interest Rate 0.20% 0.30% 0.12% 0.10%  1st CITIZENS NCCMT FOUR OAKS KS BANK BB&T PNCI BANK  8,483,474 2,236,327 0.080% 2,580,270 2,341,688 .2&.05% 201,387 $ 15,843,146  Account Balances Confirmed By Finance Director on 12/17/2014  45    46    Department Reports        MITHFIEI)  NORTH CAROLINA  FINANCE DIFAKINENTALNEPOKL FOR NOVEMBER, 2014  SUMMARY OF ACTIVITIES: Daily Collections.. Tax & Vehicle License.. Franchise Tax.. Sales & Use Tax.. Powel Bill.. Totall Revenue FINANCE:  $2,298,673 19,279 0 180,602 0 $2,498,554  Expenditures: General, Water, Electric and Firemen's Fund..... $3,080,886 Compiled: ands submitted monthly Retirement Report on November 26, 2014 Processed 635 vendor invoices for payment andi issued 349 accounts payable checks Prepared andj processed 21 regular payrolls and 11 longevity payroll: for Police Chief, Michael Scott (per contract). Remitted federal ands state payroll tax on 11/07,11/21 and 11/20 respectively  Issued 30 purchase orders  Issued 61 new privilege liçenses; collected $813 inj payments Processed ODebt Setoff letters fora at total of$0  Processed 181 NSF checks Utility = $31,088) FINANCE DIRECTOR  Calendar year-to-date bad debt collections total $77,708 (EMS = $29,460 ;SRAC-S17,160amd  Attended Town Council meeting on November 5, 2014 Attended Department Head meetings on November 6and 18,2014  Completed the financial section oft the Municipal Utility Annual Report to the N.C. Utilities Commission Added 761 new bank draft customers since starting the promotion on June 25th. Total numbers oft bank draft Invoiced Smithfield Housing Authority and Johnston Community College for resource officers Continued crossing training of payroll, accounts payable, customer service and utility billing. Reviewed outstanding balances on privilege license accounts in September. Collected $240 inj past dues Moved 1.21 million dollars from Four Oaks Banks tol KS Bank for better interest rate (from .03% to. .85%) Appointed by thel NCI League ofl Municipalities to serve as a member oft the Tax and Finance Legislative Completed audit of Firel Department checking account and submitted findings and recommendations to the  on) Nov. 13 customers now at 665 Invoiced 5grave openings  this monthl bringing the total collected to $814 Officially completed thel FY14audit on November 14H. Action Committee for a two year term  Town Manager  47    Finance Department totals for November 2014  Meter Reading Actual Meters Read Meters Loaded to Hand Held Billing/Collections Bills Mailed Area Lights Billed JoCo Wholesale water Load Mgmt AC credit Load Mgmt water heater credit Adjustments Delinquent Accts/Late Fees NSF- Utility Only Refund Checks Issued Door Hangers Disconect for non-pay Reconnect for payment received Bank Drafts Lockbox Credit Card (Elaine/Melissa) Cash Window TransactionsyPayments Accts collected from Debt setoff Accts submitted to Debt setoff  9,997 10,181  6,083 $2,155,841.00 919 41,495,000 0 589 89 1,358 15 17 62 87 84 665 $379,272.31 1,235 $472,556.32 85 3,610 $1,413,323.00 0 0 0 278 277 107 11 203 0  $36,550.90 $58,097.97 $0.00 -$3,606.00 $1,828.88 $14,488.65 $3,851.81 $2,055.86  $13,722.04 $0.00 $0.00 utility $0.00 Srac  Service Orders Requested Orders Completed Orders  Terminated Accounts Meters Rechecked New Turn on Accounts  Meter Tamper/Meter Missing Phone Call Usage CSR-E Elaine Inbound Outbound GR/COlections-Audrey Inbound Outbound  Duration 575 109 309 109  12:12:06 2:09:56 7:53:51 1:48:03  48    Collections Cash Window#2  Inbound Outbound Inbound Outbound Total Town (Trunk Lines) Inbound Outbound  167 27 463 45 3,583 1,739  4:09:26 1:01:44 2:57:22 2:15:35 100:37:09 61:44:14  Switch Board Operator x1101  49    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC: 27577 P.O. Box 761, Smithfield, NC: 27577  SMITHFIEV  NORTH CAROLINA  Board Actions Monthly Report 2014  November  Calendar Year to date  Town Council Rezoning Conditional Use Ordinance Amendment Major Subdivisions Annexations Special Events Planning Board Rezoning Condition Use Ordinance Amendment Subdivisions Annexations  0 1 0 0 0 1  1 7 3 0 0 15  0 0 1 0 0  1 7 4 0 0  Board of Adjustment  Variance Admin Appeal  0 0  2 0  50    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC 27577 P.O. Box 761, Smithfield, NC 27577  SMITHFIE  NORTH CAROLINA  Permit Issued for November 2014  Permit Fees 75 1,000.00 350 1,425.00 8,129.50  Permits Issued  SiteF Plan Minor Site Plan Zoning Land Use Zoning Sign  3 11 7 21 111  Total: YTDTotal:  Permit#  Type Sub Type  Business Name CLOUD 9 VAPOR LOUNGE Cloud' 9Vapor DETACHED: ACCESSORY Tutoring Program Classic Country Vapors AUNTIE ANNE Classic Country' Vapors Occupation NC HEART & VASCULAR Food Lion/ /Trees sales Advantage Autosport LLC Anna's Banna Nut Bread AGI LeeOil SPANKY Tree sales COACH  Project Address 515 OUTLET CENTER Drive 515OUTLET CENTER Drive 800F PACKING PLANTF Road 553 East MARKET Street 527 South BRIGHTLEAF Boulevard 1025 OUTLET CENTER DRIVE Drive 527 South BRIGHTLEAF Boulevard 3037BUFFALO Road 140 BAYHILL Circle 910E BERKSHIRE Road 851 West MARKET: Street 808 North BRIGHTLEAF Boulevard 938 North BRIGHTLEAF Boulevard 825 Brogden Road 400 North BRIGHTLEAF Boulevard 1025 OUTLET CENTER Drive 320 DOGWOOD: Street 511 North FOURTHIStreet 901 South BRIGHTLEAF Boulevard  Z14-000070 Zoning Land Use Z14-000071 Zoning Sign Z14-000072 Zoning Land Use Z14-000073 Zoning Land Use Z14-000074 Zoning Land Use Z14-000075 Zoning Land Use Z14-000076 Zoning Land Use Z14-000077 Zoning Sign Z14-000078 Zoning Sign Z14-000079 Zoning Land Use Z14-000080 Zoning Sign Z14-000081 Zoning Land Use Z14-000082 Zoning Sign Z14-000083 Zoning Sign Z14-000084 Zoning Sign Z14-000085 Zoning Land Use Z14-000086 Zoning Land Use Z14-000087 Zoning Land Use  3G MART OWNER CHANGE 320 STANCIL Street  ADVANTAGE AUTOSPORTLLC 808 North BRIGHTLEAF Boulevard  SP14-000025 Site Plan Minor Site Plan CLASSBI MANUHOME  SP14-000026 Site Plan Minor Site Plan SFD ADDITION/ REMOD SP14-000027 Site Plan Minor Site Plan DETACHED: ACCESSORY  FOODL LION  51    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350E. Market St Smithfield, NC27577 P.O. Box 761, Smithfield, NC: 27577  SMITIEIED  NORTH CAROLINA  CODE COMPLIANCE MONTHLY REPORT 2014  Nov-14 Calendar Year To date  Written Violations Resolved Violations OnSite Meetings Temporary Sign Violations Temporary: Signs Removed Condemned Structures Removed Volunteers Families Helped By Volunteers  82 82 101 361 361 1 0 0  1025 1013 951 2028 2014 8 228 80  52    TOWN OF SMITHFIELD POLICE DEPARTMENT MONTHLY REPORT  MONTH ENDING November 30, 2014  I.  STATISTICALSECTION  Month Ending Nov. 30, 2014 Calls For Service Incident Reports Completed Cases Closed Accident Reports Arrest Reports Burglaries Reported Drug Charges DWI Charges Citations Issued Speeding No Operator License Registration Violations  Nov-14 2211 161 143 61 117 05 31 11 406 155 79 71  Nov-13 Total 2014 Total 2013 YTDI Difference  2286 186 150 69 113 18 32 13 344 149 74 21  24820 1946 1798 768 1358 100 329 107 3636 1363 849 581  23,991 2011 1843 689 1366 137 367 110 3062 687 956 371  829 -65 -45 79 -08 -37 -38 -03 574 676 -107 317  II. PERSONNEL UPDATE  One officer remains in a field training assignment. The department has one sworn vacancy. The existing Captain position remains vacant pending  promotional testing. III. MISCELLANEOUS  Traffic control was performed during the Thanksgiving weekend. Everything operated rather smoothly with minimal accidents in the shopping areas. Two lighted marquis signs were strategically placed to assist the motoring public in the area of the traffic circle and access to Outlet Center Drive from East Market Street. Officers conducted traffic for the Shriner's Parade that operated on Market Street. No incidents were reported. Additional traffic continues to be conducted at the entrance to the Neuse Charter School when  school is dismissed.  53    User: MSOUTHERLAN  SMITHFIELD POLICE DEPARTMENT  12/05/2014 14:48  REPORTED UCR OFFENSES FOR' THE MONTH OF NOVEMBER, 2014  November November 2013 2014 0 0 4 4 0 2 6 17 9 3 5 50 2 0 69 75 30 13 3 8 0 1 9 2 0 1 0 1 13 2 2 0 0 6 91 166  Percent Year-To-Date  Percent 0 N.C. 1 1008 4 198 -3 -308 - 7 648 9 208 14 21% -39 -298 -18 -248 -9 -458 -12 -328 33 78 -7 -338 4 N.C. -9 -18 5 18 17 48 -49 -278 -2 -118 -2 -2% -1 -178 8 1008 11 13% -7 -248 0 N.C. -1 -138 0 N.C. -5 -568 -2 -28 -12 -488 -4 -258 0 N.C. 3 N.C. -13 -168 -59 -54  PART I CRIMES MURDER RAPE ROBBERY Commercial Individual ASSAULT VIOLENT * BURGLARY Residential Non-Resident. Commercial LARCENY AUTO THEFT ARSON PROPERTY * PART I TOTAL: PART II CRIMES Drug Assault Simple orgery/Counterteit Fraud Embezzlement Stolen Property Vandalism Weapons Prostitution All Other Sex Offens Gambling Offn Agnst Faml/Chld D.W. I. Liquor Law Violation Disorderly Conduct Obscenity Kidnap All Other Offenses PART II TOTAL: GRAND TOTAL: N.C. = Not Calculable (r_month1)  +/- Changed 2013 2014 +/- Changed  0 0 4 2 2 4 8 5 4 0 1 34 0 0 39 47 41 12 3 9 2 2 6 3 0 0 0 0 11 1 1 0 0 5 96 143  0 N.C. 0 N.C. 0 08 -2 -50% 2 N.C. 2 100% 2 338 -12 -718 -5 -568 -3 -1008 -4 -808 -16 -328 -2 -1008 0 N.C. -30 -438 -28 -378  0 0 1 2 21 25 10 7 11 18 44 53 66 80 134 95 76 58 20 11 38 26 471 504 21 14 0 4 626 617 692 697 405 422 179 130 19 17 93 91 6 5 8 16 87 98 29 22 0 0 8 7 0 0 9 4 108 106 25 13 16 12 0 0 0 3 82 69  11 378 -1 -88 0 0% 1 138 2 N.C. 1 1008 -3 -338 1 508 0 N.C. -1 -1008 0 N.C. -1 -100% -2 -158 -1 -508 -1 -508 0 N.C. 0 N.C. -1 -178 5  5% 1074 1015  -58 -38  -23 -14% 1766 1712  Page:1  54    Town ofSmithfield Fire Department Month Ending: October2014   NORTHCAROUINA I.  9  Statistical Section Responded to:  8 Total Structure Fires Dispatched 2 Confirmed Structure Fires (Our District) Confirmed Structure Fires (Other Districts)  96 EMS/Rescue Calls 3 Vehicle Fires 18 Motor Vehicle Accidents 7 Fire Alarms (Actual) 10 Fire Alarms (False) 15 Misc./Other Calls 3 Mutual Aid (Received) 3 Mutual Aid (Given)  157 TOTAL EMERGENCY RESPONSES  Conducted 112 Fire nspectionsyComplance Inspections Conducted 3 Public Fire Education Programs  31 Adults in Attendance 216 Children in Attendance  Conducted 1 Plans Review ComsinuctionRenovation Projects  Issued 0 Fire Code Citations Issued 0 Fire Lane Citations Completed 9 Consultation/Wak Through Completed 5 Re-Inspections  Completed  Fire Investigations  II. Major Revenues  Inspections $2,700.00  III. Major Expenses for the Month:  55    IV. Personnel Update:  V. Narrative of monthly departmental activities:  Chief Harris attended the East Smithfield Improvement Organization meeting to Department personnel continue toj promote safety and fire prevention through Staffisassisting with the plans for an aircraft disaster drill scheduled for April  discuss family safety and fire prevention. stations visits and public appearances.  2015.  56    Town of Smithfield Public Works Department November 30, 2014  NORTCAKOANI  166 5 0 $0.00 $0.00  Total Work Orders completed by the Public Works Department  Burials, at $700.00 each = $3,500.00 Cremation Burial, $400.00 each = $0 Sunset Cemetery Lot Sales  Riverside Extension Cemetery Lot Sales  320.80 tons of household waste collected  192 6.56 37 5 17  tons of yard waste collected tons of recycling collected  Animal Control work orders completed Cats transported to Animal Shelter Dogs transported to Animal Shelter  57    Town of Smithfield  Public Works Appearance Division Buildings, Facilities, and Sign Division  Cemetery, Landscapes, and Grounds Maintenance  Monthly Report November 30, 2014  SOSTHCARCUNA  I.  Statistical Section Burials  5 8 7 8  Works Orders - Buildings & Facilities Division Work Orders - Grounds Division Work Orders - Sign Division  II. Major Revenues  Sunset Cemetery Lot Sales: Riverside Ext Cemetery Lot Sales: Grave Opening Fees: Total Revenue:  $0.00 $0.00 $3,500.00 $3,500.00  III. Major Expenses for the Month:  $5,359.00 to B&S Air Conditioning for replacement unit at Police Department. $901.00 to SPC for HVAC repairs (Planning Dept.) at Town Hal.I  IV. Personnel Update: None for the month  V.  Narrative of monthly departmental activities: Christmas decorations for Christmas Holiday.  The overall duties include daily maintenance on cemeteries, landscapes, right-of-ways, buildings and facilities. The. Appearance Division starting preparing  58    Town of Smithfield Monthly Report November 30, 2014  Public Works Drainage/Street Division  OSTHCADOUNA  I.  Statistical Section  a. All catch basins in problem areas were cleaned on a weekly basis b. 1-V Work Order - 5.07 Tons of Asphalt was placed in 14'x14' utility cut. C. 1-Work Order - 120 Linear Feet Drainage Pipe installed. d. Crew assisted with traffic control devices for three little pigs race and black e. 21 - Work Orders - 400lbs. of Cold Patch was used for 21 Potholes. f. 37- - Work Orders were completed regarding Animal Control related issues. 5 Cats and 17 Dogs were transported to the Animal Control Shelter.  Friday event.  II. Major Revenues None for the month  III. Major Expenses for the Month:  $1,508.53 to ADS for purchase of drainage pipe material. $1,350.00 to Smithfield  Diesel for repairs front axle on flatbed 406.  IV. Personnel Update: None for the month  V.  Narrative of monthly departmental activities:  Drainage crew assisted Appearance division hanging Christmas decoration  throughout city limits.  59    Town of Smithfield Public Works Department November 2014 Drainage Report  Location: Starting Date: Completion Date: Description Man-hours: Equipment: Materials: Location: Starting Date: Completion Date Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date Description: Man-hours: Equipment: Materials:  7Edgecomb Court, Coats Street, Wellons and Rosewood, S: 2"and Davis Street, Hood and Crescent, 213 Hood Street, MLK and Fuller, East and North, 810Third Ave, 633 Venture Drive, 275 Equity Drive. Repaired 21 Potholes with Perma Patch asphalt. 404 pickup plus handt tools. 8bags (400lbs.) of Perma Patch asphalt. Alpine Court. 11/4/2014 11/4/2014 3hrs. 402 plus hand tools. Fill dirt from shop. 11/4/2014 11/17/2014 91.5hrs,  11/4/2014 11/24/2014 8hrs.  Repaired damaged drain line that runs underneath fence line.  Intersection of Powell and McCullers.  Installed 60LF (15inch) HDPE drain line in ditch for 420 Cat backhoe, Bobcat tractor, 405 dump truck.  positive drainage.  120LF of 15" HDPE Pipe, two 15inch tees, three 15inch adapters, one 15inch coupling, two 15inch drop-in grate,s29.79 tons of 57 stone, 3 tandem truckloads off fill dirt from cemetery, One tandem load oft topsoil,  6bales ofstraw, 5lbs. of grass seed.  Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials:  553 EMarket Street behind Kidney Dialysis building. Removed large concrete top over catch basin, removed dirt and obstructions from box. Cleaned 160LFofstorm drain line with jet truck  11/13/2014 11/13/2014 for positive drainage. 7hrs.  420 Cat backhoe, jet truck, 405 dump truck. 2yards off fill dirt was used in low spots.  Downtown district. 11/18/2014 11/20/2014 72hrs.  Put up Christmas banners and wrapped poles with  garland.  402 pickup with utility trailer. One case of C7 clear bulbs.  60    Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials:  Smithfield Crossing. 11/19/2014 11/19/2014 Center Drive. 3hrs. 300 plus hand tools Signs and poles were stored at shop. SBL in front of Magic' Tunnel carwash. 11/21/2014 11/21/2014 Repaired large 14'x14'utility cut with 12 asphalt. 20hrs. 420 Cat backhoe, 405 dump truck plus roller.  Removed 5 temporary detour signs and u-channel poles from Outlet  5.07 tons of12 asphalt. 508n S 4th Street. 11/21/2014 11/24/2014 cut down and hauled off. 14hrs. N/A  Due to damaging sidewalk panel'stwol large Bradford pear trees were  420 Cat backhoe, 405 dump truck, 2 chainsaws.  61    Town of Smithfield Monthly Report November 30, 2014  Public Works Fleet Maintenance Division  STCARUNA  I.  Statistical Section 2 Preventive Maintenances 1 North Carolina Inspections 44 Work Orders  II. Major Revenues  None for the month  III. Major Expenses for the Month: in the bays at the garage. IV. Personnel Update: None for the month  $576.00 was paid to Consolidated Electricals Distributors for four shop lights  V.  Narrative of monthly departmental activities:  The shop employee performed preventive maintenances on all Town owned  generators.  62    Town of Smithfield Monthly Report Nov. 30, 2014  Public Works Sanitation Division  I. Statistical Section  The Division collected from approximately 4100 homes, 4 times during the month a. Sanitation forces completed 34 work orders b. Sanitation forces collected 320.80 tons of household waste C. Sanitation forces disposed of 96 loads of yard waste and debris at Spain d. Recycling forces collected 0 tons of clean wood waste (pallets) e. Town's forces collected 0 tons of construction debris (C&D) Town's forces disposed of 150 scrap tires g. Recycling forces collected 3.93 tons of recyclable plastic h. Town's forces collected 1560 Ibs. of cardboard Disposed of 0I Ibs. of plastics & glass k. Disposed of 1.88 tons of newspaper  Farms Nursery  f. i. j.  At total of 0 gallons of cooking oil was collected at the convenience site  II. Major Revenues  a. Received $0.00 from Omni Source for disposal of0lbs. of Applances/Loose Scrap  b. Received $0.00 from Sonoco Products for cardboard material C. Sold 0I Ibs. of aluminum cans for $0.00 d. Sold 0I Ibs. of shredder steel for $0.00 to Omni Source e. Received $40.50 from News and Observer for newspaper.  III. Major Expenses for the Month:  Paid $1,655.65 to Smithfield Diesel Truck Services for repairs tot thel leafbox/loader. Paid $1,513.05 to Smithfield Diesel Truck Services for labor on Truck #313 (Knuckle Boom Loader) to repair broken chaise and repair wires for the hook lift. Spain Farms Nursery was paid $3,060 for disposal of 102 loads of yard debris for Oct. 2014.  IV. Personnel Update: None for the month  V. Narrative of monthly departmental activities: at the Premium Outlets stores on Nov. 27- 29, 2014.  The department worked closely with the Police Dept. on providing traffic control devices for Shriner's Parade held on November 15, 2014 and Black Friday shopping  63    SMITHFIELD  PARKS & RECREATION  PARKS & RECREATION MONTHY REPORT NOVEMBER, 2014  SMITHFIELD RECREATION AND AQUATICS CENTER  F Parks and Recreation and SRAC Programs/Events Programs/Events inj progress of recently completed: 37 SRAC paid day pass visitors > 440 ($2,943.00) SRAC complimentary day pass visitors >11  Total Programs/Events participants: 4159 *(does not include spectators) SRAC member visits > 4039*(does not include spectators, meeting attendees, etc.) SRAC Facility Rentals (Banquet Room, Gym, M-P Room) > 434 (20 Rentals) SRAC Pool Rentals (Parties, Churches, Day Camps, etc.)>>1450 (29 Rentals) P&R Athletic games, practices and tournaments > 286 (participants included in "Total" above)  P&R Facility Rentals (fields, shelters, etc.) > 983 (13 Rentals)  TOTAL DIRECT CONTACTS > 11786  II. Budget Information Through 11/30/14 & YTD:  Parks and Recreation Expenditures > approximately 39% SRAC Expenditures > approximately 35% SRAC Revenues collected > approximately 27%  III. Highlights  Hosted Triangle Select League Baseball Tournament with 27 teams and 324 players All-Star Soccer team with Smithfield Representation won SWAC 12U State Championship  POST OFFICE BOX 2344 a 600 BOOKER DAIRY ROAD - SMITHFIELD, NC a 27577  OFFICE (919) 934-2148 . FAX (919)934-6554  64    SMIHFIED  NORTH CAROLINA Utilities Department Monthly Report November 2014  Statistical Section 17,706kW. 99.65%.  Electric CP Demand was 24,452 kW relative to October's demand of Electric System Reliability for was 99.9986% relative to October's Raw water treated on a daily average was 4.545 MG relative to 4.099 MG for October with maximum demand of5.102 MG relative to Total finished water to the system was 107.158 MG relative to October's 106.605 MG. Average daily for the month was 3.572 MG relative to October's 3.047 MG. Daily maximum was 3.930 MG (Wednesday, November: 5), relative to October's 4.740 MG. Daily minimum was 3.259 MG (Tuesday, November 4), relative to October's 1.786 MG.  October's 4.595 MG.  Miscellaneous Revenues  Electrical sales were $1,422,122 relative to October's sales of$1,501,143. Water sales were $176,180 relative to October's$168,540. Sewer sales were $221,781 relative to October's $224,362. Johnston County Water purchases were $58,098 relative to October's $56,243. Sales were higher in October and November than September will as Johnston County had shut down one of their filters for major maintenance and is purchasing a large amount of water from us. Our daily treatment of raw water peaked at 5.102 MGD, which is high for  the late Fall.  Major Expenses for the Month  Electricity purchases were $1,262,471 relative to October's51,16,747. Johnston County sewer charge was $239,424 for 78.57 MG relative to October's $230,153 for 75.48 MG. November rainfall was 3.6 inches  relative to October's 4.4 inches.  Personnel Changes  AWater Treatment Operator has recently resigned. Weare currently  interviewing for this vacant position.  65    THFIEI  NORTH CAROLINA  Town Of Smithfield WATER AND SEWER Monthly Report NOVEMBER 2014  I.  Statistical Section REPLACED 18 WATER METERS SET 3 METERS FOR NEW ACCOUNTS REPAIRED 12 LEAKS REPAIRED 3 SEWERS WASHED 3618 FEET SEWER LINES MADE 3 WATER TAPS, ANDO SEWER TAP  II. Major Revenues  NA  III. Major Expenses for the Month:  IV. Personnel Update Hired Jeremy Rouse Hired Frank Batey Hired Daniel Baker Miscellaneous Activities: RODDED 13 SEWER SERVICES REPAIRED 2 FIRE HYDRANTS SERVICE CALLS 118 LOCATES 74 INSTALLED 1 1-6"VALVES CHECK 18 LIFT STATIONS DAILY FLUSHED DEAD ENDS 1 TIME  V.  66    SMITHFIED  NORTH CAROLINA  Town of Smithfield Electric Department Monthly Report November, 2014  I.  Statistical Section Street Lights repaired -33 Area Lights repaired -16 Service calls - 35 Underground Electric Locates -39 Poles changed out or installed -6 Underground Services Installed -2  II. Major Revenues N/A  III. Major Expenses for the Month:  N/A  IV. Personnel Update:  The Utility Dept. had 2 Safety Meetings one on Load Securement & one on how to  use the new AED equipment. V. Miscellaneous Activities:  Installed new Charging Station at the Operations Center. Installed new Flag pole for the Water Plant. Installed NEXGRID meter equipment for pilot program. Installed Christmas Decorations.  67