AGENDA  Regular Scheduled Meeting oft the Sawmills Town Council  Sawmills Town Hall Tuesday January 18, 2011 5:30 Public Hearing for PART-F Grant 6:00 Regular Meeting  Open Public Hearing Calll To Order Invocation Pledge of Allegiance Approval of Minutes: A.1 December 21, 20101 Regular Meeting B.J December 29, 2010 Special Called Meeting C.I December: 29, 2010 Closed Session D.J January 4, 2011 Special Called Meeting E. January 4, 2011 Closed Session Adopt Agenda Town Halll Meeting Appointment of Vacant Council Seat Appointment ofMayor Pro-Tem Recognition & Awards For Sawmills Fire/ Rescue ( Firefighter/ First Responder/ /Officer ofThe Year 2010) Updated Town of Sawmills Committee Members for 2011 Resolutioni tol Pepsi Cola for Monetary Donation and Commitment to Resolution in Support of Actions tol Reduce thel Number of. Unwanted and] Homeless Animals in The Town of Sawmills and Caldwell Update From Benchmark on Code] Enforcement Special Called Meeting for February 3, 2011 for Budget Work  Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs  1. 2. 3. 4.  5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.  Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs  The Town of Sawmilis  County  Mayor Bob Gibbs  Session 8am till4 4pm Closed Session forl Personnel Matters Adjourn    TUESDAY, DECEMBER, 21, 2010  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 P.M.  COUNCIL PRESENT Bob Gibbs Gerelene Blevins Beverly Fry Donnie Potter Joe Wesson COUNCIL ABSENT Eddie Bowman  STAFF PRESENT Karen Clontz Susan Nagle Terry Taylor  CALL TO ORDER: Mayor Bob Gibbs called the meeting to order. INVOCATION: Mayor Bob Gibbs gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Gibbs led the Pledge of Allegiance.  APPROVAL OF NOVEMBER 15!h WORK SESSION MEETING MINUTES: Mayor Gibbs asked for a motion to approve the November 15, 2010 work session On a motion made by Beverly Fry and seconded by Donnie Potter, the minutes were APPROVAL OF NOVEMBER 16"h REGULAR MEETING MINUTES: Mayor Gibbs asked for a motion to approve the November 16. 2010 regular meeting minutes. On a motion made by Joe Wesson and seconded by Gerelene Blevins. the minutes were  meeting minutes.  approved. All were in favor.  approved. All were in favor.  ADOPT AGENDA: Mayor Gibbs asked for a motion to adopt the agenda. Onamotion made by. Joe Wesson and seconded by Donnie Potter, the agenda was TOWN HALL MEETING: Mayor Gibbs asked ifanyone signed up to speak at the  adopted. All were in favor. lown Hall meeting. No one had signed up to speak.    LETTER OF RESIGNATION FROM COUNCILMAN EDDIE BOWMAN: Mayor Gibbs read to Council the letter ofi resignation from Councilman Eddie Bowman. Mayor Gibbs called for a special meeting on Wednesday, December 29, 2010 at 3:00 p.m. in Council Chambers to discuss a replacement for Eddie Bowman. Mayor Gibbs asked Council to recommend a replacement for Eddie Bowman. Gerelene Blevins recommended Buford Pennell and Joe Wesson recommended Joe Norman. After discussion, a motion was made by Donnie Potter and seconded by Joe Wesson, to REQUEST FOR A PUBLIC HEARING ON THE PART-F GRANT: Mayor Gibbs asked for a motion to hold a public hearing at 5:30 p.m. on January 18, 2011 at the regularly scheduled Town Council meeting. The purpose of this Public Hearing will be to discuss a pending grant application from the Parks and Recreation Trust Fund (Part-F) On a motion made by Joe Wesson and seconded by Donnie Potter. a Public hearing will be held in Council Chambers at 5:30 p.m. on January 18. 2011. All were in favor. RECOGNITION: PEPSI OF HICKORY: Mayor Gibbs stated that Pepsi-Cola of Hickory has donated $2.500.00 a year for three years making the total donation $7,500.00 for the Parks and Recreation Department. Town Clerk Susan Nagle will do a resolution On a motion made by Donnie Potter and seconded by Joe Wesson, Town Clerk Nagle will put together a resolution in recognition ofthe donation from Pepsi-Cola ofHickory. INTRODUCTION: SAWMILLS OPTIMIST CLUB: President of the Sawmills Community Optimist Club Mickey Summerlin stated how excited everyone is to have an Optimist Club in Sawmills. Mayor Gibbs asked the Council for a monetary donation of $438.00 for the startup cost ofa a charter membership for the Optimist Club International. On: a motion made by Donnie Potter and seconded by Gerelene Blevins, a donation in the amount ofS438.00 will be given to the Sawmills Community Optimist Club. All were in  accept Eddie Bowman's s letter of resignation. All were in favor.  which will be used for the Sawmills Community Center Project.  ofrecognition and a certificate of appreciation.  favor.    UPDATE FROM BENCHMARK ON ADOPTING PROPOSED ORDINANCE CHANGES: Code Enforcement Officer Tony Cline updated the Council on the progress Mr. Cline updated an Ordinance Amending Chapter 94. Housing Standards for the Town of Sawmills Code of Ordinances and an Ordinance Amending the Code of Ordinances for On a motion made by Donnie Potter and seconded by Joe Wesson, an Ordinance Amending the Code of Ordinances of the Town of Sawmills with Respect to Nuisances On a motion made by Donnie Potter and seconded by Joe Wesson, an Ordinance Amending Chapter 94, Housing Standards of the Town of Sawmills Code of Ordinances On a motion made by Donnie Potter and seconded by Joe Wesson, Tony Cline was named the Code Enforcer for the Town of Sawmills. All were in favor. On a motion made by Joe Wesson and seconded by Gerelene Blevins. Tony Cline was named the Minimum Housing Inspector for the Town of Sawmills. All were in favor. COMMERCE GRANT: AMENDED PROJECT ORDINANCE: Finance Officer Karen Clontz stated that an Amended Project Ordinance for Automated Solutions was On a motion made by Donnie Potter and seconded by Joe Wesson, the Amended USTI E-PAYMENTS ONLINE BILL PAY: Finance Officer Karen Clontz stated that the software provider for the Town, USTI, offers online bill pay for a start up cost of $315.00 and then each year at $120.00 per: year. There are sufficient funds in the budget On a motion made by Joe Wesson and seconded by Donnie Potter. the Town will start the  made throughout the Town (See attached).  the Town of Sawmills with Respect to Nuisances and' Weed Provisions.  and Weed Provisions was approved. All were in favor.  was approved. All were in favor.  tabled until the December 21, 2010 meeting.  Commerce Grant Project Ordinance was approved. All were in favor.  to cover this expenditure.  process to accept online bill pay.    PHASE III FENCING AT VETERANS PARK: The Town has received two bids on  the fencing at the Veteran's Park. These are the following two bids: Charlotte Fence Builders of Denver, Inc. American Fence & Construction  $146,935.40 $177.487.00  Mayor Gibbs stated that the Town has also received a quote in the amount of $28.500.00 from Gateway Construction to extend the baseball field at the Veteran's Park an On a motion made by Donnie Potter and seconded by Gerelene Blevins, the bid was awarded to Charlotte Fence Builders of Denver, Inc. in the amount of $146.935.40. All On a motion made by Joe Wesson and seconded by Gerelene Blevins, Gateway Grading was awarded the grading project in the amount ofs $28,500.00. All were in favor. CAPITAL PROJECT ORDINANCE: HIGHWAY 321-A IMPROVEMENT PROJECT: In order to proceed with construction of a sidewalk along 321-A from the Town Hall to approximately 900 feet south of the Baker Circle intersection a Project On a motion made by Donnie Potter and seconded by Beverly Fry, the Capital Project Ordinance for the Highway 321-A improvement project was approved. All were in UPDATES ON UP-COMING POWELL BILL PROJECTS: Mayor Gibbs updated Council on two projects paid out of Powell Bill funds. (See attached projects).  additional 30: feet.  were in favor.  Ordinance will need to be adopted.  favor.  No Council action is required.  HOLIDAY OPERATING SCHEDULE: CHRISTMAS/NEW YEAR HOLIDAY: Mayor Gibbs reminded Council of the Christmas/New Year holiday operating schedule that was discussed at the November Council meeting and also sent out to residents in a newsletter. The Town offices and Public Works will be closed January 3rd in Observance Mayor Gibbs also stated that Council has in year's past allowed the Town's employee's On a motion made by Joe Wesson and seconded by Gerelene Blevins, Council has been kind enough to allow the staff to leave at noon on Thursday, December 23: 2010. All  ofNew Year's.  to leave at noon on the day before the Christmas holiday begins.  were in favor.    ADJOURN: On a motion made by Donnie Potter and seconded by Joe Wesson, the  meeting was adjourned at 7:33 p.m. All were in favor.  Susan Nagle. Town Clerk  Bob Gibbs, Mayor            TOWN OF: SAWMILLS LOYE LANE PAVING PROJECT Preliminary Cost Estimate December, 2010  Item  Quantity Unit 1Lump Sum 3EA 240LF 60LF 640TN 210TN 1AC 630LF 1EA 1EA. 1Lump Sum 10EA  Unit Price $1,500.00 $25.00 $35.00 $28.00 $85.00 $4,000.00 $15.00 $3,000.00 $2,800.00 $300.00  Total $25,000.00 $4,500.00 $6,000.00 $2,100.00 $17,920.00 $17,850.00 $4,000.00 $9,450.00 $3,000.00 $2,800.00 $1,000.00 $3,000.00 $96,620.00 $8,500.00 $2,500.00 $5,000.00 $112,620.00  1. 2. 3. 4. 5. 6. 7. 8. 9.  Grading (600 feet plus cul-de-sac) Utility Pole Relocation Driveway Pipes Culvert 6"A ABC Stone Base 2"S9.58 Asphalt Paving (20" Wide) Seed/Mulch 6"PVC Waterline Tapping Sleeve & Valve 10. Fire Hydrant  11. Baker Circle Crossing (asphalt overlay) 12. Reconnect Services to New Waterline  Subtotal, Construction Engineering Survey (R/W Plat) Legal & R/W Acquisition Total  Notes: 1. 2. 3.  The new waterline is proposed in order to abandon the small galvanized steel and PVC waterlines that Asphalt paving prices fluctuate with petroleum prices and could vary significantly from $85 pert ton  would be paved over. shown here.  Sewer Extension is noti included in this estimate.    TOWN OF SAWMILLS PRELIMINARY COST ESTIMATE October2 25, 2010  STAMEY ROAD - BUCK DRIVE STORM DRAINAGE IMPROVEMENTS  Item  Quantiy Unit 350_LF 4EA 250L LF 1Lump Sum 0.3AC 50TN 2CY  Unit Cost $30.00 $1,600.00 $20.00 $1,500.00 $4,000.00 $35.00 $500.00  Price $10,500.00 $6,400.00 $5,000.00 $1,500.00 $1,200.00 $1,750.00 $1,000.00 $27,350.00 $2,700.00 $1,500.00 $2,700.00 $34,250.00  Storm Drain Pipe (24't) (incl. driveway pipes where needed to be upsized) 2 Catch Basin/Junction Box 3 Ditch Improvements (Grading & Lining) 4 Pavement Repairs 5 Grassing 6 Rip-Rap Apron 7 Grout Existing Culvert Closed  Subtotal  Engineering Surveying Contingencies  Total    WEDNESDAY, DECEMBER 29, 2010  TOWN OF SAWMILLS SPECIAL COUNCIL MEETING  3:00 P.M.  COUNCIL PRESENT Bob Gibbs Gerelene Blevins Beverly Fry Donnie Potter Joe Wesson  STAFF PRESENT Karen Clontz Susan Nagle Terry Taylor  CALLTO ORDER: Mayor Bob Gibbs called the meeting to order. INVOCATION: Mayor Gibbs gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Gibbs led the Pledge of Allegiance. ADOPT AGENDA: Mayor Gibbs asked for a motion to adopt the agenda. On a motion made by Joe Wesson and seconded by Gerelene Blevins. the agenda was BUDGET AMENDMENT FOR FENCING AND GRADING AT VETERANS PARK: Finance Officer Karen Clontz stated that the awarded bids to Charlotte Fence Builder's for fencing needed and Gateway Grading to extend the baseball field at the Veteran's Park was approved during the December 21, 2010 regular Council meeting. As this was not included in the current year's budget a fund balance appropriation in the On a motion made by Joe Wesson and seconded by Donnie Potter. Council approved a Budget Amendment for fencing and grading at the Veteran's Park in the amount of COUNCIL SEAT VACANCY APPOINTMENT: After discussion, on a motion made by Joe Wesson and seconded by Beverly Fry, Council appointed former Councilman Joe Norman to the vacant Council seat till the end oft the term which will be November 2011. Those in favor were Beverly Fry, Donnie Potter, and Joe Wesson. Those opposed were  adopted. All were in favor.  amount of $223,000 will need to be made.  $223,000.  Gerelene Blevins for a 3-1 vote.    UPDATE ON USTI ON-LINE PAYMENTS: Finance Officer Karen Clontz stated that during the December 21, 2010 regular mceting Council approved to start on-line bill pay through the Town's software provider for utility payments which will be added to the Finance Officer Clontz stated that in order to pay a bill on-line customer must know there account number. Ifa bill is paid past 9:00 a.m. on disconnect day the customer will have to come to the Town Hall to pay the reconnect fee as this type of payment cannot be paid  Town's website once the contract is signed with USTI.  through on-line bill pay. No Council action is required.  NEW YEAR'S DAY CLOSING: Mayor Gibbs would like to remind Council of the New Year's holiday schedule that was discussed at the regular meeting in December.  No Council action is required. motion to go into closed session.  CLOSED SESSION FOR PERSONNEL MATTERS: Mayor Gibbs asked for a On a motion made by Donnie Potter and seconded by Joe Wesson, a motion was made to  go into closed session at 3:35 p.m. All were in favor. ACTION' TAKEN: No action taken.  Mayor Gibbs asked for a motion to come out of closed session.  Donnie Potter made a motion and Gerelene Blevins seconded. to come out of closed THE FOLLOWING ACTIONS TAKEN: Mayor Gibbs will contact the candidates and ask them to provide references as well as salary requirements with the deadline of A closed session meeting was scheduled for Tuesday. January 4. 2011 at 6:00 p.m. in the Council Chambers to follow up and review the candidate'si information. ADJOURN; On a motion made by Donnie Potter and seconded by Gerclene Blevins. the  session at 4:45 p.m. All were in favor.  January 3, 2011.  meeting was adjourned. All were in favor.  Susan Nagle, Town Clerk  Bob Gibbs, Mayor    IUESDALJANCARY 4, 2011  TOWN OF SAWMILLS SPECIAL COUNCIL MEETING  6:00 P.M.  COUNCIL PRESENT Bob Gibbs Gerelene Blevins Beverly Fry Donnie Potter  STAFF PRESENT Karen Clontz Terry Taylor  CALL TO ORDER: Mayor Bob Gibbs called the meeting to order. INVOCATION: Mayor Gibbs gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Gibbs led the Pledge of Allegiance. ADOPT AGENDA: Mayor Gibbs asked for a motion to adopt the agenda.  On a motion made by Donnie Potter and seconded by Gerelene Blevins, the agenda was CLOSED SESSION FOR PERSONNEL MATTERS: Mayor Gibbs asked for a On a motion made by Donnie Potter and seconded by Beverly Fry, a motion was made to  adopted. All were in favor. motion to go into closed session.  go into closed session at 6:00 p.m. All were in favor. ACTION TAKEN: No action taken.  Mayor Gibbs asked for a motion to come out of closed session.  Donnie Potter made a motion and Beverly Fry seconded, to come out of closed session at THE FOLLOWING ACTIONS TAKEN: The Council chose five candidates to interview for the Town Administrator position. The interviews are scheduled for Monday, January 10, 2011 at 8:15 a.m. in the Boardroom at the EDC (Economic ADJOURN: On a motion made by Gerelene Blevins and seconded by Beverly Fry. the  6:55 p.m.  Development Commission).  meeting was adjourned. All were in favor.  Susan Nagle, Town Clerk  Bob Gibbs, Mayor    Agenda Item 6  MEMO DATE: SUBJECT: Discussion:  January 13, 2011 Town Hall Meeting  As with all Town Hall Meetings that we have had, the purpose of the meeting is to simply listen to what the public has to say.  Recommendation:  No Council action is required.    Agenda Item 7  MEMO DATE: SUBJECT: Discussion:  January 13, 2011 Appointment of Vacant Council Seat  As you are aware at the December 29, 2011 special Council meeting Council appointed former Councilman Joe Norman to finish the term of former Councilman Eddie Bowman. The term will end November 2011. Town Attorney Terry Taylor will administer the Oath ofOffice to Joe Norman.  Recommendation:  No Council action is required.    Agenda Item 8  MEMO DATE: SUBJECT: Discussion:  January 13,2011 Appointment ofl Mayor Pro-Tem  Mayor Gibbs will ask Council to appoint a Mayor Pro-Tem. Enclosed isa a  description of the duties of the Mayor Pro-Tem.  Recommendation:  Council will need to decide whom they wish to hold the seat of Mayor Pro-  Tem.    $20.22 OFFICE OF MAYOR PRO TEMPORE.  Atthec organizational: meeting theCouncil shall elect from among its members al Mayor Pro Temporet tos serve at the Council's pleasure. A Council member who serves as MayorPro Tempore shall be entitled to vote on all matters and shall be considered: a Council member for allj purposes, including the determination ofwhether a quorum is present. Int thel Mayor'sa absence, the Councili mayconfer ont theMayor Pro Tempore any oft thel Mayor's powers and duties. If thel Mayor should become physically or mentally unable toj perform the duties ofhis or her office, the Council: may by unanimous vote declare that thel Mayor is incapacitated and confer any oft the Mayor's powers and duties on thel Mayor Pro Tempore. When al Mayor declares thatl hec or shei is nol longer incapacitated, and ai majority oft the Council concurs, the Mayor shall resumet the exercise ofhis ork her powers and duties. Ifbotht thel Mayor and thel Mayor Pro Tempore are absent from ai meeting, the Council may elect from among its members: a  temporary chairman to preside at the meeting.  (Ord., passed 7-1-88) DEBATE.  $20.23 PRESIDING OFFICER WHEN THE MAYOR IS INACTIVE  Thel Mayor shall preside ati meetings oft the Council unless he or she becomes actively engaged in debate on aj particular proposal, in which casel he or shes shall designate another Council: membert toj preside overt the debate. Thel Mayor shall resumej presiding as soona as action on  the matter is concluded. (Ord., passed 7-1-88)  $20.24A ACTION BYTHE COUNCIL.  (A) The Council shall proceed by motion. Any member may make a  motion.  (B) A motion shall require a second.  (C) AI member may make only one motion at a time.  (D) Substantive Motions. A substantive motion is out of order while  another substantive motion is pending. (Ord., passed 7-1-88) $20.25 Adoption By Majority Vote.  A motion shall be adopted by ai majority vote to use written ballots in voting on ar motion. Such ballots shall be signed, and the minutes ofthe council shall show the vote of each member voting. The ballots shall be available for public inspection in the office oft the City Clerk immediately following the meeting at which the vote took place and until the minutes oft that meeting are approved, at which time the ballots may be  destroyed. (Ord., passed 7-1-88)    Agenda Item 9  MEMO DATE: SUBJECT:  January 13,2011 Recognition & Awards for Sawmills Fire/Rescue (Firefighter/First Responder/Oficer ofthe Year 2010)  Discussion:  We will be presenting awards of appreciation to the following Sawmills  VFD (Volunteer Fire Department) members: Keith Gibbins 2011 Officer oft the Year Vic Misenheimer 2011 Firefighter of the Year Kyle Clontz 2011 First Responder oft the Year  Recommendation:  No Council action is required.    Agenda Item 10  MEMO DATE: SUBJECT:  January 13,2011 Updated Town of Sawmills Committee Members for 2011  Discussion:  Enclosed with this memo is a copy of the Sawmills Council Committees for  the 2011 year as appointed by Mayor Gibbs.  Recommendation:  No Council action is required.    TOWN OF SAWMILLS STANDING TOWN COUNCIL COMMITTEES FOR2 2010  (Updated as of. January 12, 2011)  PUBLIC WORKS COMMITTEE Roadways and Streets Water Resources Wastewater Drainage Right-of-ways Solid Waste  Chair- Donnie Potter Member- Joe Norman  PARKSANDI RECREATION COMMITTEE Parades. Festivals and Special Events Civic Organizations  Chair- Donnie Potter Member-Joe Wesson  PLANNING AND DEVELOPMENT COMMITTEE  Land Use Regulations Zoning E.T.J. LAWANDFINANCE Administration Budget Appropriations Audit Performance Public Health & Safery W.P.C.O.G. N.C.L.M. Community Colleges Chamber of Commerce Institute of Government ntergovemmental. (County/State) ARCHITECTURAL REVIEW COMMITTEE PERSONNEL COMMITTEE  Chair- Gerelene Blevins Member- Joe Wesson Chair- Donnie Potter Member- Gerelene Blevins  NTIRGOVERMMENTAL COMMITTEE  Chair- Donnie Potter Member- Joe Norman  Joe Norman Beverly Fry Gerelene Blevins Donnie Potter Gerelene Blevins Beverly Fry  TOWN BEAUTIFICATION COMMITTEE    Agenda Item 11  MEMO DATE: SUBJECT:  January 13, 2011 Resolution to Pepsi-Cola for Monetary Donation and Commitment to the Town of Sawmills  UPDATE:  Mayor Gibbs would like Council to adopt the enclosed resolution of appreciation to Pepsi-Cola Bottling Company ofHickory, North Carolina for an monetary donation to the Sawmills Parks and Recreation Department.  Recommendation:  Mayor Gibbs would recommend that Council adopt the enclosed resolution of appreciation to Pepsi-Cola Bottling Company ofHickory, North Carolina for a monetary donation to the Sawmills Parks and Recreation Department.    OFSAIT  URPORATED  Mayor Bob Gibbs  Town Council Gerelene Blevins Beverly Fry Joe Norman Donnie. Potter Joe Wesson  RESOLUTION OF APPRECIATION TO PEPSI-COLA BOTTLING COMPANY  OF HICKORY, NORTH CAROLINA, Inc.  ACCEPTING MONETARY DONATION, FROM. PEPSI-COLA BOTTLING COMPANY OF HICKORY, WHEREAS, thel Pepsi-Cola Bottling Company of] Hickory, North Carolina, Inc. has agreed to make a significant contribution to assist inj providing recreational opportunities for the citizens of the Sawmills WHEREAS, the Town Council Desires to recognize this contribution and extend al heartfelt appreciation fort this action ont thej part ofPepsi-Cola bottling Company ofHickory, North Carolina, Inc. NOW, THEREFORE BEI IT RESOLVED that the Town of Sawmills would like to adopt this resolution and present the Pepsi-Cola Bottling Company ofHickory, North Carolina, Inc. with a Certificate of Appreciation in honor oft the donation made to further the goals oft the Town of Sawmills inj providing  NORTH CAROLINA, Inc. FOR THE TOWN OF SAWMILLS  Community; and  recreational opportunities for all citizens..  This the_  day of  2011 Signature:  Bob Gibbs, Mayor Town of Sawmills  Attest:  Town Clerk  Town ofs Sawmills ttp//www.townolsawmills.com/  40761 US Highway 321-A * Sawmills, NC * (828) 396-7903 * (828)396-8955 fax The Town ofSawmills does not discriminate ont thel basis ofage, sex, race, religion, national origin, disability, political affiliation, or  marital status.    Agenda Item 12  MEMO DATE: SUBJECT:  January 13, 2011 Resolution in support of Actions to Reduce the Number ofUnwanted and Homeless Animals in the Town of Sawmills and Caldwell County  Discussion:  Mayor Gibbs received the enclosed letter from the City ofLenoir asking for support in adopting a resolution in support of actions to reduce the number ofunwanted and homeless animals within the County. The goal ofthis resolution is to encourage and educate citizens to spay or neuter their pets or to consider adopting pets from an animal shelter iflooking to get a new pet. The City ofLenoir is also asking ift the Town of Sawmills wishes to appoint  ac Councilmember to serve on the Advisory Group.  Recommendation:  Mayor Gibbs would recommend that Council adopt the enclosed resolution in support of actions to reduce the number of unwanted and homeless animals in the Town of Sawmills and Caldwell County.    CITYMANAGER W.LANEBAILEY  CITY OFLENOIR NORTHCAROLINA  MAYOR DAVID W.E BARLOW CIYCOUNCIL J.L.GIBBONS T.H.PERDUE M.FPERRY H.LPRICE T.J.ROHR D.FSTEVENS R.R.STILWELL  January 7,2011  Dear Honorable Mayors and Commission Chair:  The Lenoir City Council, while assembled in formal session, on Tuesday January 4, 2011, adopted a resolution in support of actions to reduce the number of unwanted and homeless animals in the City ofLenoir and Caldwell County. In addition, City Council appointed Councilmember Ron Stilwell to serve as the first member of a newly formed County-wide Advisory Group to address this important issue. The goal of the advisory group is to encourage and educate citizens to spay or neuter their pets or consider  adoption from an animal shelter when choosing aj pet.  Attached is a copy ofthe adopted resolution. Please consider joining us in supporting this worthy cause and let us know when your municipality appoints a representative to serve  on the. Advisory Group along with Mr. Stilwell. Thank you in advance for your consideration.  Sincerely, CITY OF LENOIR  W. Lane Bailey City Manager Attachment  Cc: Bill Beane, Mavor, Town ofHudson Ronnie Setzer, Mayor, Town of Cajahs Mtn. Bob Gibbs, Mayor, Town of Sawmills Jack Roberts, Mayor, Town of Gamewell Barry Hayes, Mayor, Town of Granite Falls, Rick Justice, Mayor, Town of Rhodhiss Ben Griffin, Chair, Caldwell County Commission  Lenoir City Council  Lenoir 2008  Lenoi  POST OFFICE BOX 958 . LENOIR, NORTH CAROLINA 28645-0958 . (828) 757-2200    POFSADI  ORPORATED  Mayor Bob Gibbs  Town Council Gerelene Blevins Beverly Fry Joe Norman Donnie. Potter Joe Wesson  Al RESOLUTION IN SUPPORT OF ACTIONS TOI REDUCE THE NUMBER OF UNWANTED AND: HOMELESS ANIMALS IN THE TOWN OF SAWMILLS AND CALDWELL COUNTY WHEREAS, the number of dogs and catsl has increased to over 100,000 in Caldwell County; and WHEREAS, the number of1 homeless dogs and cats in Caldwell County has increased to the point that some 5,000 WHEREAS, the increased numbers of1 homeless dogs and cats within Caldwell County have created the potential for WHEREAS, local law enforcement officers receive numerous calls for assistance from citizens who are dealing with NOW THEREFORE, IT IS HEREBY RESOLVED THAT, the Sawmills Town council of the Town of Sawmills supports the following actions to reduce the number of unwanted and homeless animals in the Town of Sawmills and 1) The appointment ofar representative tos serve on a County-Wide Advisory Group to develop strategies for 2) Utilization of the public relations resources of the Town of Sawmills to encourage citizens to do the  animals are euthanized: int the Caldwell County. Animal Shelter annually; the spread ofr rabies and other animal-borne diseases; and problems created by homeless dogs and cats;  Caldwell County:  reducing the numbers of unwanted andl homeless animals.  following:  a) To spay or neuter their pet dogs and/or cats with special emphasis on the importance of b) To consider animal adoptions from Caldwell Animal Control or other animal shelter groups  spay/neuter on controlling animal overpopulation during National Spay &1 Neuter Month in February: 2011.  when choosing ap pet dog or cat. Adopted thist the_ Seal  day of January, 2011.  Bob Gibbs, Mayor  ATTEST: Susan) Nagle, Town Clerk  TownofSawmills: Attp//www.townofsawmils.com/  4076 US Highway 321-A * Sawmills, NC * (828) 396-7903 * (828)396-8955 fax The Town of Sawmills does not discriminate ont thel basis ofage, sex, race, religion, national origin, disability, political affiliation, or  marital status.    Agenda Item 13  MEMO DATE: SUBJECT: UPDATE:  January 13,2011 Update from Benchmark on Code Enforcement  Town of Sawmills Code Officer Tony Cline will update the Council on the progress that Benchmark is making in the Town. See attached information.  Recommendation:  No Council action is required.            Agenda Item 14  MEMO DATE: SUBJECT:  January 13, 2011 Special Called Meeting for February 3,2011 for Budget Work Session  Discussion:  The annual budget Retreat meeting is scheduled for February 3, 2011 at the  Hudson Optimist Club from 8:00 a.m. - 4:00 p.m.  Recommendation:  No Council action is required.    Agenda Item 15  MEMO DATE: SUBJECT:  January 17,2011 Closed Session for Personnel Matters  Discussion:  Council interviewed 5 candidates for the position of Town Administrator on Friday, January 14, 2011 at the EDC. At that time, Mayor Gibbs asked Council will go into close session and discuss how they wish to proceed.  Council to narrow their search down to 2-3 candidates.  Recommendation:  Mayor Gibbs stated Council will need to decide how they wish to proceed in  hiring a new Town Administrator.