Page 1 of7  TUESDAY, DECEMBER 17, 2013  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Bob Gibbs Donnie Potter Trena McRary Kirby Joe Wesson Jeff Wilson Johnny Wilson  STAFF PRESENT Seth Eckard Susan Nagle Terry Taylor  CALL TO ORDER: Mayor Bob Gibbs called the meeting to order.  INVOCATION: Sawmills Volunteer Fire & Rescue Department Assistant Chief, David  Price gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Gibbs led the Pledge of Allegiance. APPROVE NOVEMBER 19, 2013 REGULAR MEETING MINUTES: Mayor Gibbs asked for a motion to approve the November 19, 2013 regular meeting minutes. Joe Wesson made a motion, and Donnie Potter seconded, to approve the minutes. All were APPROVE NOVEMBER 19, 2013 CLOSED SESSION MEETING MINUTES: Mayor Gibbs asked for a motion to approve the November 19, 2013 closed session meeting Johnny Wilson made a motion, and Jeff Wilson seconded, to approve the minutes. All were  in favor.  minutes. in favor. RECOGNITIONS:  RECYCLE REWARDS WINNER: Town Administrator Seth Eckard announced Lloyd Carter as the December Recycle Rewards winner. A credit oft twenty-eight dollars ($28.00) will be added to Mr. Carter's sanitation bill and his certificate will be available at the Town  Hall for pick up.  No Council action was required.    December 17,2013 Page 2 of7  YARD OF THE MONTH WINNERS: Mayor Gibbs announced Jo and Ron Wilson, from the 28630 zip code, and Jeff and Beth Cook, from the 28638 zip code, as the December yard of the month winners. Mayor Gibbs stated that since the winners were not present, their  certificates would be available at the Town Hall for pick up.  No Council action was required.  SOUTH CALDWELL HIGH SCHOOL JV FOOTBALL TEAM: Mr. Will Rudicil, JV Football Head Coach, thanked everyone for the support this past season. Over the past 2 1/2 years, the JV football team has had no losses and finished as conference champions with a 10-0 winning season. Mr. Rudicil introduced Sophomore Miller Kirkpatrick, who  represented the JV: football team. No Council action was required.  RETIREMENT OF SAWMILLS VOLUNTEER FIRE & RESCUE DEPARTMENT CHIEF: Mayor Gibbs announced that on December 31, 2013 Brian Church will retire as the Sawmills Volunteer Fire & Rescue Department Chiefa and will remain on the department as a regular member. Mayor Gibbs presented Chief Church with aj plaque recognizing all of Chief Brian Church thanked the Town for working with the department and everything they  his hard work. have done.  No Council action was required. he would like to say anything.  OUTGOING COUNCIL: Mayor Gibbs asked outgoing Council member Donnie Potter if Councilman Donnie Potter stated he has enjoyed working with the Council the last four years. Councilman Potter knew he always wanted to do something for his community stating it is a small community and he will still be involved. Councilman Potter would like to thank the town for their support, for being there and supporting the Council.  No Council action was required.    December 17,2013 Page 3 of7  UPDATE:  SOUTH CALDWELL HIGH SCHOOL: Mayor Gibbs introduced Principal Michael Mr. Peake stated he has had the honor, privilege and blessing of serving South Caldwell High School for over nine years. This is Mr. Peake's tenth year at South Caldwell making him the longest serving high school principal in the history of South Caldwell and the longest serving principal in Caldwell County. The graduation rate when Mr. Peake came to South Caldwell was roughly 64 percent for a four-year graduation rate. Last year the graduation rate was 95.24 percent, putting South Caldwell High School in the top ten in the state among traditional high schools. The school's ACT, SAT and State ABC test scores have gone up. Mr. Peake thanked the Mayor and Council for the invitation to speak with them and giving him an opportunity tol brag on South Caldwell High School.  Peake from South Caldwell High School.  No Council action was required.  PUBLIC COMMENT: Mayor Gibbs asked if anyone had any questions or comments at  this time.  There were: no comments or questions.  ADJOURN: Mayor Gibbs asked for ai motion to adjourn the meeting.  Trena McRary Kirby made a motion, and Donnie Potter seconded, to adjourn the meeting. OATH OF OFFICE FOR NEW COUNCIL MEMBERS: Town Attorney Terry Taylor administered the Oath of Office to incoming Mayor, Bob Gibbs, and incoming Council  All were in favor.  members, Gerelene Blevins and Joe Wesson.  CALL TO ORDER: Mayor Bob Gibbs called the meeting to order.  ORGANIZATIONAL MATTERS:  SEATING ARRANGEMENTS: Mayor Gibbs asked that the Council members please take their seats stating, Joe Wesson will move to his left one seat, Gerelene Blevins will be  seated tol his right and all other Council members will remain as seated.  No Council action was required.    December 17,2013 Page 4of7  ELECTION OF MAYOR PRO-TEM: Mayor Gibbs asked for a motion to elect a Mayor Gerelene Blevins made a motion, and Joe Wesson seconded, to elect Joe Wesson as Mayor Pro-Tem. Those in favor were Gerelene Blevins and Joe Wesson. Those opposed were Trena McRary Kirby, Jeff Wilson and Johnny Wilson. The motion does not carry by a 2-3 Johnny Wilson made a motion, and Jeff Wilson seconded, to elect Trena McRary Kirby as the Mayor Pro-Tem. Those in favor were Trena McRary Kirby, Jeff Wilson and Johnny Wilson. Those opposed were Gerelene Blevins and Joe Wesson. The motion carries bya a STANDING COUNCIL COMMITTEE ASSIGNMENIS: Town Administrator Eckard announced the attached new Standing Council committees appointed by Mayor Gibbs.  Pro-Tem.  vote.  3-2 vote.  No Council action was required.  CODE OF ETHICS AND STANDARD OF CONDUCT: Attorney Taylor requested incoming Council to sign, for the record, the attached Code of Conduct and Code of Ethics adopted in 2010. The signed forms will bel kept on file ini the Clerk's office.  No Council action was required.  CALDWELL COUNTY RAILROAD COMMISSION MEMBER APPOINTMENT: The Caldwell County Railroad Commission has requested Council re-appoint Mayor Gibbs asan member oft the Railroad Commission, or appoint ai new member to represent the town. Joe Wesson made a motion, and Gerelene Blevins seconded, to re-appoint Mayor Gibbs to continue as the Caldwell County Railroad Commission member representing the town. All  were in favor.  ADOPT AGENDA: Mayor Gibbs asked for ai motion to adopt the agenda.  Jeff Wilson made a motion, and Joe Wesson seconded, to adopt the agenda. All were in  favor.  FINANCIAL MATTERS:  ADOPT BUDGET WORKSHOPS SCHEDULE: Mayor Gibbs asked for a motion to Trena McRary Kirby made a motion, and Johnny Wilson seconded, to adopt the FY 2014-  adopt the enclosed FY 2014-2015 budget workshops schedule. 20151 budget workshops schedule. All were in favor.    December 17, 2013 Page 5of7  FY2012-2013 AUDIT PRESENTATION: Rick Hammer and James Lowdermilk, with Lowdermilk Church & Co., LLP, presented the Towns FY 2012-2013 audit to the Council. Mr. Hammer stated that the Town received a clean audit and commended staff and Council  on their efforts to maintain a strong fund balance. No Council action was required.  APPROVE AUDITORS CONTRACT FOR FY 2013-2014: Town Administrator Eckard stated the current contract with the Town auditors Lowdermilk Church & Co., LLP needs to bei renewed. The renewal contract will cover the period ofJuly 1, 2013 to. June 30, 2014. Jeff Wilson made a motion, and Gerelene Blevins seconded, to approve a renewal contract with the Town auditors Lowdermilk Church & Co., LLP in the amount of $9,850.00. All PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during public  were in favor. comment.  There were no comments or questions.  UPDATES:  COMMUNITY DEVELOPMENT BLOCK GRANT MONTHLY STATUS REPORT: Administrator Eckard stated the enclosed monthly status report for the Community Development Block Grant (CDBG) shows that all requirements are on schedule for the  Haystation, LLC.  No Council action was required.  COMMUNITY DEVELOPMENT BLOCK GRANT SEWER PROJECT UPDATE AND MONTHLY STATUS REPORT: Administrator Eckard stated Lisa Helton, Program Administrator with the Western Piedmont Council of Governments has enclosed an update The enclosed monthly status report for the Community Development Block Grant (CDBG) Sewer Project shows that all requirements are on schedule for the Duff Drive Area Sewer  on the Community Development Block Grant Sewer Project.  Project.  No Council action was required.    December 17, 2013 Page 6of7  CODE ENFORCEMENT MONTHLY REPORT: Administrator Eckard stated the enclosed report shows an update of the progress made throughout the Town by Planner  Elinor Hiltz.  No Council action was required.  ADMINISTRATORS REPORT: Administrator Eckard made the following  announcements:  The Department of Transportation has fixed some stormwater issues on Sawmills School Road and White Pine. Drive this week. (December 16th-20"). The Town is currently working on a crack-sealing project in thel Doe Run  Subdivision.  The Baird Drive resurfacing project is complete.  The Woodland Drive project is about 50 percent complete.  The Stamey Road Waterline Project is about 75 percent complete. There were: some problems found while digging that is being fixed causing this project a little longer  to complete.  The newsletter will be out this week. (December 16th-20").  There will be a feature article on recruitment for anyone interested in joining the The Public Works Committee will meet on Thursday, December 19"hat 10:00 am. The employees would like to express their appreciation to the Council for feeding He will meet with Caldwell County Schools Superintendent, Dr. Steve Stone to discuss the details of a grant that has been awarded to the County to fund School The engineers are still doing survey work for the Duff Drive area sewer project. Trena McRary Kirby will continue as the Western Piedmont Council of  Sawmills Volunteer Fire & Rescue Department.  them during employee appreciation week.  Resource Officers in elementary and middle schools.  Governments Policy Board Delegate.    December 17, 2013 Page 7of7  COUNCIL COMMENT: Mayor Gibbs asked if anyone on the Council wished to speak. Councilman Joe Wesson thanked the citizens of Sawmills for their votes stating the issues  hei ran for he will stand for.  ADJOURN: Mayor Gibbs asked for a motion to adjourn.  Joe Wesson made ai motion, and Johnny Wilson seconded, to adjourn the meeting. All were  in favor.  Subos NDCGOR Susan Nagle, Town Clerk  73N Bob Gibbs, Mayor