August 20, 2013 Page 1of6  TUESDAY,AUGUST 20, 2013  TOWN OF SAWMILLSI REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Bob Gibbs Donnie Potter Trena McRary Kirby Joe Wesson Jeff Wilson Johnny Wilson  STAFF PRESENT Seth Eckard Susan Nagle Paul Culpepper  CALLTO ORDER: Mayor Bob Gibbs called the meeting to order. INVOCATION: Mayor Bob Gibbs gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Bob Gibbs led the Pledge of Allegiance. ADOPT AGENDA: Mayor Gibbs asked for a motion to adopt the agenda with the following changes: add introduction of new Town Planner as agenda item 6, change agenda item 6to7and Joe Wesson made a motion, and Donnie Potter seconded, to adopt the agenda with changes. All APPROVE JULY 16, 2013 REGULAR MEETING MINUTES: Mayor Gibbs asked for a Trena McRary Kirby made a motion, and Donnie Potter seconded, to approve the minutes. All APPROVE JULY 16, 2013 CLOSED SESSION MEETING MINUTES: Mayor Gibbs asked Joe Wesson made a motion, and Johnny Wilson seconded, to approve the minutes. All were in  add Parks and Recreation update as agenda item 8.  were in favor.  motion to approve the July 16, 2013 regular meeting minutes.  were in favor.  fora a motion to approve the July 16, 2013 closed session meeting minutes.  favor.    August 20, 2013 Page 2of6  INTRODUCTION OF NEW TOWN PLANNER: Mayor Gibbs introduced Elinor Hiltz, the new Town Planner, stating the current Town Planner Johnny Wear has been promoted through Elinor stated she would be keeping the same schedule as Planner Wear which is Tuesday's & Thursday's from 1:00-5:00 pm. Please feel free to call or stop by and see her ifs you want or need Mayor Gibbs and the Council congratulated Planner Wear for his recent promotion at the  the Western Piedmont Council ofGovernments (WPCOG).  anything.  WPCOG and also stated he did a good job while working for the Town.  No Council action was required.  PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during public comment.  No one wished to speak.  PARKS AND RECREATION UPDATE: Parks and Recreation Director Benny Townsend made the following announcements on the activities planned for the rest of the summer and in  the fall:  Spring baseball had 13 teams and 130 children who participated. This year the 15- year old team took 3rd place in the state championship.  In the last two years, Sawmills has had a baseball team that won the state championship.  Spring adult church league softball had 17 teams with about 190 players.  Fall baseball will be played at Veterans Memorial Park and Baird Drive Park. There are twenty-six teams signed up for fall baseball and ten of those teams are 12-year olds and under. The 13-15 year old teams will play at Veterans Memorial Park, Baird Drive Park, Lenoir, Dudley  Shoals and in Startown on Saturdays.  There are: usually less teams in the fall adult church league then there are in the spring. The fall adult church league has not held a meeting yet, but is anticipating about twelve teams. There are five teams in the first ever kickball league which is currently playing and  should finish Monday, August 26, 2013.    August 20, 2013 Page 3of6  In the spring the Granite Falls Middle School girls soccer teams has used the soccer fields at the Veterans Memorial Park for the last two years. The Granite Falls Middle School girls play soccer in the spring and softball in the fall and the boys play soccer in the fall and baseball in the spring. The girls' softball team uses the South Caldwell High School field and plays ten game with five home games and five away games. The Field at South Caldwell High School is currently being re-done sO, they have asked the town if they could use the field at the Veterans  Memorial Park.  The town has had many requests for flag football and is currently looking into the Benny stated that he is on the Regional Recreation Commission. The Regional Recreation Commission, which consists ofl Parks and Recreation Directors, Town Planners and for smaller towns Town Managers, meets every two months to discuss parks and recreation matters. A representative from NC State attends every meeting to discuss Parks and Recreation  possibility of starting a league.  Trust Fund (PART-F) Grants. Veterans Memorial Park each week. tournament every Friday in Sawmills.  There is around 30-50 people playing disc golf on the Sawmills Disc GolfCourse at the The Hickory Unifour Flying Objects Disc GolfClub! has a small weekly disc golf Acerace Disc Golfis going tol have a tournament in Sawmills sometime late September.  There is going to be a sanctioned PDGA tournament in November.  No Council action was: required. RECOGNITIONS:  RECYCLE REWARDS WINNER: Town Administrator Seth Eckard announced Deanna Rose Taylor as the August Recycle Rewards winner. A credit of twenty-eight dollars ($28.00) will be added to her sanitation bill and her certificate will be available at the Town Hall toj pick up.  No Council action was required.  YARD OF THE MONTH WINNERS: Mayor Bob Gibbs announced Jeff and Camille Hawn, from the 28630 zip code, and Marx Industries, from the 28638 zip code, as the August Yard-of- the-Month winners. Mayor Gibbs stated that since the winners were not present, their  certificates would be available at the Town Hall to pick up.  No Council action was required.    August 20, 2013 Page 4of6  FINANCIAL MATTERS: with HR Essentials Consulting. compensation classification study.  ADOPT PROPOSED PAY CLASSIFICATION STUDY: Mayor Gibbs introduced David Hill Town Administrator Eckard stated the enclosed contract is a proposal for a comprehensive David Hill stated that there are three people who work there and will be studying the detailed aspects of each position SO we can establish a fair market value, and rate for each of the fourteen jobs in the Town. They will also be looking at similar sized entities geographically and state wide to establish aj pay grade. The entire process may take until December 2013 to complete. Donnie Potter made a motion, and Jeff Wilson seconded, to adopt the proposed Pay ADOPT CDBG SEWER INFRASTRUCTURE PROJECT BUDGET ORDINANCE: The Town has received a Community Development Block Grant (CDBG) for the Duff Drive area sewer project. The enclosed project budget ordinance shows the anticipated revenues available to complete the project as well as the anticipated amounts appropriated for the project. Trena McRary Kirby made a motion, and Donnie Potter seconded, to adopt the CDBG Sewer UTILITY FUND BUDGET AMENDMENT: Town Administrator Eckard stated the enclosed Utility Fund Budget Amendment allocated funds for the CDBG Sewer Grant Fund II. Jeff Wilson made a motion, and Joe Wesson seconded, to approve the Utility Fund Budget Amendment in the amount of $37,500.00 which equals five percent of the $750,000.00 total GENERAL FUND BUDGET AMENDMENT: Town Administrator Eckard stated the enclosed General Fund Budget Amendment would cover the remaining balance owed for the Public Works Storage Facility, which was not completed during the 2012-2013 Fiscal year. Donnie Potter made a motion, and Joe Wesson seconded, to approve the General Fund Budget  Classification Study. All were in favor.  Infrastructure Project Budget Ordinance. All were in favor.  grant allocation. All were in favor.  Amendment in the amount of$70,000.00. All were in favor.    August 20, 2013 Page! 5of6  DISCUSSION:  ADOPT PROPOSED RESOLUTION IN SUPPORT OF 321-A BRIDGE DEDICATION: Mayor Gibbs stated Attorney Terry Taylor has drawn up the enclosed Resolution in Support of the 321-A Bridge Dedication to Sawmills' Fallen Firefighter Richard "Chad" Settlemyre. The Hudson Town Council will also need to adopt a Resolution in Support of dedicating the bridge in Donnie Potter made a motion, and Jeff Wilson seconded, to adopt the Resolution in Support of ADOPT PROPOSED RESOLUTION TO APPROVE THE WATER SUPPLY PLAN: Town Administrator Eckard stated that the North Carolina Department of Natural Resources requires all local governments to adopt ai resolution to approve the local water supply plan. Jeff Wilson made a motion, and Donnie Potter seconded, to adopt the Resolution to Approve the FARMER'S MARKET LICENSE AGREEMENT RENEWAL: Town Administrator Eckard stated that the Farmers Market License Agreement needs to be renewed. The enclosed Farmers Joe Wesson made a motion, and Jeff Wilson seconded, to approve the Farmer's Market License PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during public comment.  Chad's name as part of the bridge is in Hudson. 321-A Bridge Dedication. All were in favor.  Water Supply Plan. All were in favor.  Market license agreement covers the period of. July 1,2013 to June 30, 2014.  Agreement. All were in favor.  No one wished to speak. UPDATES:  COMMUNITY DEVELOPMENT BLOCK GRANT MONTHLY STATUS REPORT: Administrator Eckard stated the enclosed Community Development Block Grant (CDBG) report  shows that all the requirements are on schedule for the Haystation, LLC.  No Council action was required.  CODE ENFORCEMENT MONTHLY REPORT: Administrator Eckard stated the enclosed report shows an update of the progress made throughout the Town by Planner. Johnny Wear.  No Council action was required.    August 20, 2013 Page 6of6  ADMINISTRATORS REPORT: Town Administrator Seth Eckard made thè following wyi. APISMR d51 C Tasis : * sAR 1 SA TLA : The Sawmills Fall Festival will be held on Saturday, September 215t, from 11:00 am to  announcements: 1 3:00pm. :  :  :: .  :  : :  The Town and the Caldwell County Historical Muséum are going to havé a joint history event at Mt. Zion Baptist church on Saturday, October 19"h, The time of this event has Dallas Wilcox will, be logging the property to the left of the Baird Drive Park and after consulting with. the Towns' Engineer staff has decided to delay the: Baird Drive  not been decided yet.  resurfacing project to avoid any damage. The Public Works Storage Facility is now complete.  Starting the first week of September, Ursula Carpenter, a graduate Student from Appalachian State University, will be voluntéering as an intern for the Town. 3.4 Libby Wilson, Shelda Aultman and Brittany Crump has worked to make it possible to pay  i,3  -  .  5  :  by Debit Card, EBT and SNAP at the Sawmilis Farmers Market.  COUNCIL COMMENT-Mayor Gibbs askéd if anyone on the Council wished to speak: 25: Councilman Joe Wesson asked everyone to remember all the service members who could be in  harm's way with the current situation in the Middle East. ADJOURN: Mayor Gibbs asked for amotion to adjourn.  354434  155 Aa N were in favor.  h3 3  :  11:  Trena McRary Kirby madé a motion, and Jeff Wilson seconded, to adjourn the meeting. All  :  B4 Bob Gibbs, Mayor  Noce Susan Nagle, Town Clerk