Page 1of5  TUESDAY, MAY21,2013  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  : 411 wy : N9M. 1.  2h. x .A2S M  i. :IE: :.  ban -rins  COUNCILI PRESENT Bob Gibbs Donnie Potter Trena McRary Kirby Joe Wesson Jeff Wilson Johnny Wilson. cic  STAFF PRESENT atn .  Seth Eckard Susan Nagle : Terry Taylor i  gge Msss.  5, AAKMESE 321.  : d :  . M :  s: .71.773   sectaet 11.4100  CALLTO ORDER: Mayor Bob Gibbs called the meeting to order,  INVOCATION: Mayor Gibbs gave the invoçation. 4103 34.31, r:all PLEDGE OF ALLEGIANCE: Mayor Bob Gibbs led the Pledge of Allegiance. ADOPT AGENDA: Mayor Gibbsa asked for a motion to adopt the agenda.   . : C7I  :  :imd : *  1.  Trena McRary Kirby made a motion, and Donnie Potter seconded, to adopt the agenda. All APPROVE APRIL 16, 2013 REGULAR MEETING MINUTES: Mayor Gibbs asked for Joe Wesson made a motion, and Donnie Potter seconded, to. approve the minutes, All were APPROVE APRIL 25, 2013 SPECIAL BUDGET WORKSHOP MINUTES: Mayor Gibbs asked for a motion to approve the April 25,2013 Special Budget Workshop Minutes. Trena McRary Kirby made a motion, and Johnny Wilson seconded, to approve the minutes.  were in favor. 5,31   ( :  3 5 * Arvexs *  amotion to approve the April 16, 2013 regular meeting minutes.  ssAion)  in favor.  ReS 34  473  : #5 333 * -s s.  All were in favor. 1..74 1  : 1 N : A  .  :  : :  :  - :  53454 : :  :    May 21,2013 Page 2of6  : ::  1 #5. : 11s  1134434 1:  its  PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during public Carolyn Turner spoke in' regards to the landscaping in the Doe Run Subdivision ànd Catherine Peake spoke in regards to the landscaping in the Doe Run Subdivision and Dare Duncan spoke in regards to restrooms at the Veterans Memorial Park and placing a Kevin Turner spoke in regards to restrooms at the Veterans Memorial Park: D01 1.447 PUBLIC HEARING: ADOPT PROPOSED * SOLAR ENERGY SYSTEMS OPEN PUBLICHEARING: Mayor Gibbs asked for a motion to open the public hearing. Jeff Wilson made a motion, and Donnie Potter seconded, to open the public hearing. All STAFF COMMENTS/RECOMMENDATIONS: Town Planner Johnny Wear stated the Planning Board recomménds Council adopt the' enclosed proposéd Solar Energy Systems PUBLIC COMMENT: Mayor Gibbs asked if anyoné wished to' speak on the Solar Enérgy No onê wishéd to speak AA5 3p 013i1 A:7,  14. 3. 3AM. CLOSE PUBLIC HEARING: Mayor Gibbs asked for a motion to close the public Trena McRary Kirby made a motion, and Joe Wesson seconded, to close the public hearing. COUNCIL ACTION: After much discussion, Joe Wesson made a motion, and Jeff Wilson seconded, to adopt the Solar Energy Systems Ordinance. Those in favor were Trena McRary Kirby, Joe Wesson, Jeff Wilson and Johnny Wilson. Those opposed were Donnie  comment.  restrooms at the Veterans' Memorial Park. restrooms at the Veterans Memorial Park. Town sign on US Hwy. 321.  31  i 264  ORDINANCE:  MhS  # .  - 41  C.pas.  : : !:,  4 A  were in favor.    Ordinance.  Systems Ordinance.  : hearing.  -1.1 M  n  : i75  s : .  VTAN  All were in favor.  Potter. The motion carried by a 4-1 vote.    May 21,2013 Page3of6  RECOGNITIONS: -  57864  3 1.  :  RECYCLE REWARDS WINNER: Town Administrator Seth Eckard announced Ricky Bumgarner as the May Recycle Rewards winners. A credit of twenty-eight dollars ($28.00) would be added to Mr. Bumgarner's sanitation bill and his certificate will be available at the  Town Hall for piçk up. No Council action was required.  ,35 :  YARD OF THE MONTH WINNERS: Mayor Bob Gibbs announced Charles and Barbara Janus, Jr., from the 28630 zip code, and Jackie and. Judy Keller, from the. 28638 zip code, as the May yard of the month winners. Mayor Gibbs stated that since the winners were not present, their certificates would be available at the Town Hall for them to pick up.  No Council action was required. DISCUSSION:  iit : 45.7 XA3 Mr 31.7 - 15  ADOPT CDBG CAPITAL PROJECT ORDINANCE: Mayor Gibbs introduced Nancy Nancy stated that Council would need to adopt the enclosed CDBG Capital Project Ordinance as part of the funding conditions for the Haystation, LLC Community Donnie Potter made a motion, and Joe Wesson seconded, to adopt the CDBG, Capital ADOPT AGREEMENT WITH WESTERN PIEDMONT COUNCIL OF GOVERNMENTS: Nancy stated that Council would also need to adopt the enclosed Agreement with the Western Piedmont Council of Governments (WPCOG) as part of the funding conditions for the Haystation, LLC Community Development Block Grant Donnie Potter made a motion, and Joe Wesson seconded, to adopt the Agreement with the Western Piedmont Council of Governments (WPCOG). All were in favor. ADOPT PROGRAM INCOME PLAN: Nancy stated that Council would also need to adopt the enclosed Program Income Plan as part of the funding conditions for the Donnie Potter made a motion, and Joe Wesson seconded, to adopt the Program Income  Coley with the Western Piedmont Council of Governments (WPCOG).  Development Block Grant (CDBG). Project Ordinance. All were in favor.  (CDBG).  Haystation, LLC Community Development Block Grant (CDBG).  Plan. All were in favor.    May 21,2013 Page 4of6  APPROVE PROPOSED UTILITY DISCONNECT POLICY: Administrator Seth Eckard and staff has reviewed the current utility disconnect policy and recommends Council  adopt the following chânges: : :  A business day.  : :21  1143. IF  .  Ifthe 26th of the month is on a Friday or the day before a holiday, and the bill remains unpaid at 4:00p, disconnect will not be executed until after 9:00a the next  Increase the extensions to two times per year per customer. Onei extension will be  offered for each six-month timé frame.  Donnie Potter made a motion, and Joe Wesson seconded, to adopt the proposed utility WEBSITE AND SOCIAL MEDIA USAGE REPORT: Administrator Eckard gave a brief update on how affective the Town's website and Façebook page is., Citizens can go to thé Town's website and print out forms, check on datés for Town events, get staff e-mail addresses and pay their utility bill. The Town's Facebook page is intéractive and allows citizens to get information about the Town, ask questions, or just post a comment about the  disconnect policy. All were in favor.  Town.  1   .  No Council action was required. FINANCIALMATTERS:  PRESENTATION OF FY. 2013-14 BUDGET AND CALL FOR A PUBLIC HEARING: Administrator Eckard presented Council with the FY:2013-2014 Budget,  Total budget of: General Fund Budget of: Utility Fund Budget of: Fund Balance Appropriated  $2,719,735.00 $1,978,625.00 $741,110.00 $0.00  :.  As required by State Law the budget is balanced.  The budget includes the current tax rate of .20 (twenty cents) per $100.00 (One hundred  Dollar) valuation.  The water, sewer and sanitation rates will remain the same.    May 21,2 2013 Page 5of6  There is also included in the budget a merit pay increase of up to 5% (five percent) for  Town employees, which is based on employee performance reviews. See enclosed list ofthe proposed FY: 2013-2014 fee structure. budget at the June 18, 2013 Council meeting. All were in favor.  Jeff Wilson made a motion, and Joe Wesson seconded, to hold a public hearing on the REQUEST FOR A DONATION: TO CALDWELL COUNTY DARE PROGRAM: Mayor Gibbs stated that the Caldwell County Dare program has requested a donation of one Donnie Potter made a motion, and Joe Wesson seconded, to give a donation in the amount ofone hundred dollars ($100.00) to the Caldwell County Dare Program. All were in favor. PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during  hundred dollars ($100.00) for its annual golftournament :S  comment.  public n  David Powell spoke in regards to the FY 2013-2014 budget.  Edward Lineback, Carolyn Turner and Dare Duncan spoke in regards to restrooms at the  Veterans Memorial Park., UPDATES:  : :  CODE ENFORCEMENT MONTHLY REPORT: Administrator Eckard stated the enclosed report shows an update of the progress made throughout, the Town, by Planner  Johnny Wear.  No Council action was required.  :  FTa    May 21, 2013 Page 6of6  ADMINISTRATORS REPORT: Town Administrator Seth Eckard made the following  announcements:  '  :  The Town offices will be closed, Monday, May 27th in' observance of Memorial Day. Trash piçk-up will be one day behind and Reçycling pick-up will be on regular   schédule.  1 : *.  152 143  1IA ::5 :  Màynard Annas is completing his Eagle Scout Award for the Boy Scouts of America by building and installing about a half dozen benches throughout the Disc Golf  course.  :. : ::  :.  Thè summer newsletter will be sent out on. June 20th. This year'sroads projects are almost finished.  1    The speed hump on Waterworks Road was installed today May 21, 2013. Today was the official opening of the Sawmills Farmers Market. The Sawmilis Farmers Market is open every Tuesday from 3:00-7:00p.   : :::  3  6.38 :i  : 117 Fuxt  COUNCIL COMMENT: Mayor Gibbs asked if anyone on the Council wished to speak.  No one wished to speak.  ADJOURN: Mayor Gibbs asked for a motion to adjourn.  Donnie Potter made a motion, and Joe Wesson seconded, to adjourn the meeting. All were  in favor.  SaNoglo Susan Nagle, Town Clèrk  M4