Page 1 of5  TUESDAY, APRIL 16, 2013  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  Mi  COUNCIL PRESENT Bob Gibbs Donnie Potter Trena McRary Kirby Joe Wesson Jeff Wilson Johnny Wilson  STAFF PRESENT Seth Eckard Susan Nagle Henry Morphis  CALLTO ORDER: Mayor Bob Gibbs called the meeting to order. INVOCATION: Pastor David Woods gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Bob Gibbs led the Pledge of Allegiance. ADOPT AGENDA: Mayor Gibbs asked for a motion to adopt the agenda. -  - 1i3  Donnie Potter made a motion, and Joe Wesson seconded, to adopt. the agenda. All were in APPROVE MARCH 19, 2013 REGULAR MEETING MINUTES: Mayor Gibbs asked Jeff Wilson made a motion, and Johnny Wilson seconded, to approve the minutes. All were APPROVE APRIL 4, 2013 SPECIAL BUDGET WORKSHOP MINUTES: Mayor Gibbs asked for a motion to approve the April 4, 2013 Special Budget Workshop Minutes. Donnie Potter made a motion, and Jeff Wilson seçonded, to approve the minutes. All were  favor.  for a motion to approve the March  RA in favor.  19,2013 regular meeting minutes.  in favor.    April 16, 2013 Page 2of5  :  PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during public The following persons spoke in regards to the removal and replanting oftrèes in the Doe  comment. Run Subdivision:  Steve Clamp Kevin Nichols Peggy Lowdermilk Catherine Peak Mike Peak Tom Hillis Keith Hindman Aaron Joyner Barbara Stone Shèrry Green Terri Buçhanan Reid Lingerfelt Carolyn Turner  Mde i  :.  :  : 1:1  David Powell spoke regarding a citizen with a sewer tap who did not realize the Town did not run the lines to the house. Mr. Powell asked Council ifthe citizen approached them  would they vote to help run the lines to the house.  :  William Eckard spoke regarding the speed limit on Waterworks Road.  RECOGNITIONS:  :e  RECYCLE REWARDS WINNER: Town Administrator Seth Eckard announced Michael and Cindy Austin as the April Recycle Rewards winners. A credit of twenty-eight dollars ($28.00) will be added to Mr. and Mrs. Austin's sanitation bill and their certificate will be  available at the Town Hall for pick up. No Council action was required.  YARD OF THE MONTH WINNERS: Mayor Bob Gibbs announced Sawmills Volunteer Fire & Rescue Department, from the 28630 zip code, and Ted and Peggy Laxton, from the 28638 zip code, as the April yard of the month winners. Mayor Gibbs presented Assistant Fire Chief David Price the certificate for the fire department and stated that Mr. and Mrs.  Laxton's certificate would be available at the Town Hall for pick up.  No Council action was required.    April 16, 2013 Page 3 of5  FINANCIAL MATTERS:  B.3 :  .  REQUEST FOR AI DONATIONTO CALDWELL COUNTY SPECIAL OLYMPICS: Jo Ann Miller spoke on behalf of the Caldwell County Special Olympics requesting a donation to help with the purchase of t-shirts and provide lunch for all participants in the Donnie Potter made a motion, and Joe Wesson seconded, to give a donation in the amount of one hundred-fifty dollars ($150.00) to the Caldwell County Special Olympics. All were REQUEST FOR A DONATION TO CALDWELL COUNTY FIRE MARSHAL'S OFFICE: Robbie Wilkie spoke. on behalf ofthe Caldwell County Fire Marshal'soffice requesting a donation to help cover the cost oftraining and maintenance of an accelerant Johnny Wilson made a motion, and Donnie Potter seconded, to give a donation in the amount of one hundred-fifty dollars ($150.00) to the Caldwell County Fire Marshal's WATER/SEWER AND SANITATION BAD DEBT WRITE-OFF: Administrator Eckard stated: each year the finance staff looks at uncollected utility and sanitation bills for thenpast three years that they. do. not expect to collect. The finance staff has requested Council approve the enclosed list of accounts for the 2009 calendar year be written off as Johnny Wilson made a motion, and Donnie Potter seconded, to approve Finance Officer Karen Clontz write-off the bad debt in the amount of $3,851.75 for the 2009 calendar year.  Spring Olympic Games. aVAi :  : :  ini favor. : M.737 : -  : .  :7.4811. SB.,     : .  1:  :  *  detection canine. :  1515.  bi.   Office. All were in favor. Ah 1 xi :  : a Tpein  bad debt. MAE All were in favor.  PLANNING MATTERS: 5:  PROPOSED AMENDMENT TO THE CODE OF ORDINANCE: Town Planner Johnny Wear stated there is nothing in the Town's Ordinance pertaining to Solar Energy Systems. The Planning Board discussed this matter and recommends Council call for a Donnie Potter made ai motion, and Joe Wesson seconded, to call for a public hearing on May 21, 2013 at 6:00 pm at the Sawmills Town Hall to discuss a solar energy systems ordinance.  public hearing to adopt the enclosed proposed amendment.  All were in favor.    April 16, 2013 Page 4 of5  APPOINTMENT TO SERVE ON THE BOARD OF ADJUSTMENT: Planner Wear stated the term ofa appointment for Board of Adjustment member Todd Hess expires in May Joe. Wesson: made a motion, and Donnie Potter seconded, to re-appoint Mr. Hess to. the Board of Adjustment for the term of one-year. All were in favor. 4 B S75  and he has given consent to serve another term. :: 4:  : - :. : :  310  -  DISCUSSIONEA :3 : : : nsit. 3VA4" *A wwb.  5 : 4412  :  5e :  DOE RUN SUBDIVISION LANDSCAPING: During the 2012 Budget Retreat Council set aside $4,000.00, from Powell Bill funds, for future replacement of the Bradford Pear trees the Townremoved from the medians. Catheriné Péak volunteered to be thé liaison that will communicate directly with: Administrator Eckard and report to the residents in Doe Joe Wesson made a motion, and Jeff Wilson seconded, to excuse Councilman Donnie Potter from voting, due to a conflict. of interest as, Councilman Potter lives in the Doe Run Joe Wesson made a motion, and Johnny Wilson seconded, to use the $4,000.00 allocated from Powell Bill'funds: to purchase. replacèmént. landscape approved by the Towns engineer 'and. the: liaison Catherine Peak and that all volunteers must. sign a liability release form. Those. in, favorwere Trena McRary Kirby, Joe Wesson, ànd Johnny Wilson. Those opposed were Jeff Wilson: The motion carried by a 3-1 vote. : :n :15 #30:. PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during public  Run: 513   S15t M.4 : -  :RM. - 3. E  Subdivision. A..  :  *..  :.. :. : :  -  comment.. : "  : : 5 57  .. 21   Reid Lingerfelt spoke in regards to bathrooms at the Veterans Park.  Chip Duncan spoke in regards to a previous discussion about a Town sign on U.S. Highway  321. UPDATES:  CODE ENFORCEMENT MONTHLY REPORT: Administrator Eckard stated the  enclosed Code Enforcement report was for April. No Council action was required.    1.  April 16, 2013 Page 5 of5  ADMINISTRATORS REPORT: Town Administrator Seth Eckard made the following  announcements:  The Sawmills Volunteer Fire & Rescue Department will have an open house Sunday, The next budget workshop will be Thursday, April 25th at 5:00 pm, and is open to The Sawmills Farmers Market will hold a Board of Directors meeting Thursday, April The Caldwell County Safety Fair will be Saturday, April 20th from 10:00 am-1:00 pm  April 21* from 2:00-5:00 pm.  the public.  23" at 6:00 pm at the Town Hall. at the Caldwell County Fairgrounds.  COUNCIL COMMENT: Mayor Gibbs asked if anyone on the Council wished to speak.  No one wished to speak.  ADJOURN: Mayor Gibbs asked for a motion to adjourn.  Jeff Wilson made a motion, and Johnny Wilson seconded, to adjourn the meeting. All were  in favor.  Sman Nagle Susan Nagle, Town Clerk  H