Page 1 of5  TUESDAY, FEBRUARY 19,2013  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Bob Gibbs Donnie Potter Joe Wesson JeffWilson Johnny Wilson COUNCIL ABSENT Trena McRary Kirby  STAFF PRESENT Seth Eckard Susan Nagle Terry Taylor  CALL TO ORDER: Mayor Bob Gibbs called the meeting to order. INVOCATION: Chaplain Jason Hines gave the invocation.  PLEDGE OF ALLEGIANCE: Landon Hines and Gracie Steelmon led the Pledge of  Allegiance.  ADOPT AGENDA: Mayor Gibbs asked for a motion to adopt the agenda.  Donnie Potter made a motion, and Joe Wesson seconded, to adopt the agenda. All were in APPROVE JANUARY 15, 2013 REGULAR MEETING MINUTES: Mayor Gibbs asked for a motion to approve the January 15,2013 regular meeting minutes. Johnny Wilson made a motion, and Donnie Potter seconded, to approve the minutes. All APPROVE FEBRUARY 12, 2013 SPECIAL BUDGET RETREAT MINUTES: Mayor Gibbs asked for a) motion to approve the February 12, 2013 Special Budget Retreat Minutes. Donnie Potter made a motion, and Joe Wesson seconded, to approve the minutes. All were PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during public  favor.  were: in favor.  in favor. comment.  No one wished to speak.    February 19, 2013 Page 2 of5  RECOGNITIONS:  RECYCLE REWARDS WINNER: Town Administrator Seth Eckard announced Toni Thompson as the February Recycle Rewards winner. A credit of twenty-eight dollars ($28.00) will be added to her sanitation bill and her certificate will be available at the Town  Hall: for pick up.  No Council action was required.  SAWMILLS VOLUNTEER FIRE & RESCUE DEPARTMENT AWARDS: Mayor Gibbs, on behalf ofthe Town Council, presented plaques ofappreciation to the following:  Firefighter of the Year: Ben Whisenant First Responder of the Vear: Matt Steelmon Officer of the Year: Keith Carver No Council action was required. FINANCIAL MATTERS:  REQUEST FOR DONATION TO CALDWELL HERITAGE MUSEUM: Mayor Gibbs Donnie Potter made a motion, and Joe Wesson seconded, to give a donation to the Caldwell BID AWARD FOR STREET IMPROVEMENIS: Mayor Gibbs stated the town has  stated that the Caldwell Heritage Museum has requested a donation. Heritage Museum in the amount of $250,00. All were in favor. received the following five bids, for the street improvements project:  Evans Construction Midstate Contractors, Inc. J.T. Russell & Sons, Inc. Country Boy Landscaping, Inc. Carolina Grading & Construction  $178,568.94 $179,666.00 $215,850.25 $232,715.00 $232,951.50  Jeff Wilson made a motion, and Donnie Potter seconded, to award the bid to Evans Construction in the amount of $178,568.94, as they were the lowest bidder. All were in  favor.    February 19,2013 Page 3 of5  BID AWARD FOR AN ADDITION TO PUBLIC WORKS STORAGE BUILDING: Mayor Gibbs stated the town has received the following seven bids, for an addition to the  Public Works storage building:  Mastercraft Log & Custom Homes, L.L.C.  $153,875.00 $159,800.00 $167,790.00 $168,300.00 $169,400.00 $169,997.00 $171,000.00  Moss Marlow Building Co. Wishon & Carter Builders, Inc. Triangle Contractors, Inc. Neill Grading & Construction, Inc. Greene Construction, Inc. Roy Hamby Construction Co., Inc.  There is $150,000.00 included in the budget for this project and Mastercraft Log & Custom Donnie Potter made a motion, and Joe Wesson seconded, to award the bid to Mastercraft Log Homes, L.L.C. ini the amount of$150,000.00, as they are the lowest bidder. All were in  Homes, L.L.C. has agreed to lower their bid to that amount.  favor. DISCUSSION:  ADOPT AGREEMENT WITH NCDOT FOR 321-A BRIDGE REPLACEMENT: Mayor Gibbs stated the North Carolina Department of Transportation (NCDOT) plans to replace Bridge No. 6 over Little Gunpowder Creek (the bridge that connects Sawmills and Joe Wesson made a motion, and Jeff Wilson seconded, to adopt the enclosed agreement ADOPT INTERLOCAL AGREEMENT WITH CALDWELL COUNTY FOR THE NATIONAL FLOOD INSURANCE PROGRAM: Administrator Eckard stated by adopting the enclosed Interlocal Agreement with Caldwell County, the Town of Sawmills will be responsible for the National Flood Insurance Program and the county will only Donnie Potter made a motion, and Joe Wesson seconded, to adopt the Interlocal Agreement with Caldwell County for the National Flood Insurance Program. All were in favor.  Hudson) on US 321-A with a proposed start date of. January 21,2014. with NCDOT for 321-A bridge replacement. All were. in favor.  administer the program on behalfofthe town,    February 19,2013 Page 4 of5  ADOPT STORMWATER DISCHARGE PROGRAM AGREEMENT WITH CITY OF LENOIR: Mayor Gibbs stated the current Stormwater Discharge Program Agreement between the City ofLenoir and the Town of Sawmills needs to be renewed. The enclosed agreement will renew the Stormwater Discharge Program Agreement for the period ofJuly Joe Wesson made a motion, and Jeff Wilson seconded, to adopt the Stormwater Discharge Program Agreement between the City ofLenoir and the Town of Sawmills in the amount of ADOPT RESOLUTION DESIGNATING MARCH AS CALDWELL COUNTY AND TOWN OF SAWMILLS HISTORY MONTH: Mayor Gibbs stated Caldwell County adopted a resolution designating the month of March each year as Caldwell County History Donnie Potter made a motion, and Joe Wesson seconded to adopt the enclosed Resolution Designating the month of March each year as Caldwell County and Town of Sawmills ADOPT RESOLUTION OFFERING EMPLOYEES ADDITIONAL HEALTH INSURANCE OPTIONS: Administrator Eckard stated that currently town employees only have one option for health insurance and the enclosed resolution allows them additional Donnie Potter made a motion, and Johnny Wilson seconded, to adopt a resolution offering PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during public David Powell and David Massie spoke in regards to the recent re-evaluation that was done  1,2013 to June 30, 2014.  $13,104.93. All were in favor.  Month and invited all towns within the county to join them.  History Month. All were in favor.  health insurance options to reduce their out of pocket expense. employees additional health insurance options. All were in favor.  comment.  by the county, which changed the amount citizens pay in property tax.    February 19,2013 Page 5of5  UPDATES: announcements:  ADMINISTRATORS REPORT: Town Administrator Seth Eckard made the following  The grand opening for the Disc Golf course will be April 6th at 10:00 am at the  Veterans Memorial Park.  The town will celebrate their 25-year anniversary on Saturday, July 6th. There are  no details on a celebration at this time.  The Annual Easter Egg Hunt will be March 23/d from 10:30 am to 12:30 at the  Veterans Memorial Park.  The Festival Committee will meet on Wednesday, February 19tha at 10:00 am. The Public Works Committee will meet on Wednesday, February 19th at 11:00 am. The Code Enforcement Committee will meet on Thursday, February 20th at 2:30 pm.  COUNCIL COMMENT: Mayor Gibbs asked if anyone on the Council wished to speak. Councilman Potter asked about a bill in the house or senate regarding NCDOT.  ADJOURN: Mayor Gibbs asked for a motion to adjourn.  Jeff Wilson made a motion, and Donnie Potter seconded, to adjourn the meeting. All were  in favor.  Smhanargl Susan Nagle, Town Clelk  Bob E