Page 1of4  IVESDAY,JANUARY: 15,2013  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Bob Gibbs Trena McRary Kirby Joe Wesson Jeff Wilson Johnny Wilson COUNCIL ABSENT Donnie Potter  STAFF. PRESENT Seth Eckard Susan Nagle Terry Taylor  CALL TO ORDER: Mayor Bob Gibbs called the meeting to order. INVOCATION: Pastor Rick Crouse gave the invocation.  PLEDGE OF. ALLEGIANCE: Mayor Gibbs led the Pledge of Allegiance. ADOPT AGENDA: Mayor Gibbs asked for a motion to adopt the agenda.  Jeff Wilson made a motion, and Joe Wesson seconded, to adopt the agenda., All were in APPROVE DECEMBER 18, 2012 REGULAR MEETING MINUTES: Mayor Gibbs asked for a motion to approve the December 18, 2012 regular meeting minutes. Trena McRary Kirby made a motion, and Johnny Wilson seconded, to approve the minutes. PUBLIC COMMENT: Mayor Gibbs asked. if anyone wished to speak during public  favor.  All were in favor. comment.  No one wished to speak.    January 15,2013 Page 2 of4  RECOGNITIONS:  RECYCLE REWARDS WINNER: Town Administrator Seth Eckard announced Shawn and. Jennifer Huffiman as the Januaty Recycle Rewards winner. Administrator Eckard stated a credit of twenty-eight dollars ($28.00) would be added to Mr. and Mrs. Huffman's sanitation bill and their certificate would be available at the Town Hall for pick up,  No Council action was required.  PUBLIC HEARING: FOR A CDBG FUNDING APPLICATION:  OPEN PUBLIC HEARING: Mayor Gibbs asked for a motion to open the public hearing. Jeff Wilson made a motion, and Joe Wesson seconded, to open the public hearing. All were STAFF COMMENTSRECOMMENDATIONS: Mayor Gibbs introduced Lisa Helton Lisa stated this is the second public hearing required in order for the Town to submit an application for $750,000.00 in Community Development Block Grant funding for the infrastructure on a sewer project. The purpose of the grant is to provide financial aid to citizens who are experiencing septic tank failure and cannot afford to repair, or replaçe, the Ifa approved, the Town will put in 10,500 linear feet of 8" gravity sewer line to 70 houses also including the cost of the tap and connection fees as well as some valve replacements at the Stamey Road pump station. The sewer will be put in on Jay Street, Oxford Drive, PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak on the application  in favor.  with the Western Piedmont Council ofGovernments (WPCOG).  septic tank.  Gatewood Drive, Maggie Lane and Duff Drive.  for CDBG funding. No one wished to speak.  CLOSE PUBLIC HEARING: Mayor Gibbs asked for a motion to close the public hearing. Joe Wesson made a motion, and. Jeff Wilson seconded, to close the public hearing. All were COUNCIL ACTION: Jeff Wilson made a motion, and Joe Wesson seconded, to adopt a  ini favor.  resolution for a CDBG funding application. All were in favor.    January 15,2 2013 Page 3 of4  FINANCIAL MATTERS:  CANCEL AND RESCHEDULE BUDGET RETREAT: Administrator Eckard asked Council to cancel the February 7,2013 budget retreat from 8:00 am-5:00 pm, as he will be The budget retreat/workshop schedule enclosed shows the budget retreat has been Trena McRary Kirby made a motion, and Jeff Wilson seconded, to cancel the February 7, 2013 budget retreat and adopt the new budget retreat/workshop schedule. All were. in favor. ADOPT PROPOSED CORPORATE RESOLUTION WITH FIRST CITIZENS BANK: Mayor Gibbs stated First Citizens Bank has asked Council to adopt the enclosed Trena McRary Kirby made a motion, and Joe Wesson seconded, to adopt the Corporate APPROVAL OF AUDIT CONTRACT FOR FY 2012-2013: Town Administrator Seth Eckard stated the current contract with the Town auditors Lowdermilk Church & Co. L.L.P. needs to be renewed. The renewal contract will cover the period of July 1, 2012 to June 30, Joe Wesson made a motion, and Jeff Wilson seconded to approve a renewal contract with the Town auditors Lowdermilk Church & Co. L.L.P. in the amount of $9,690.00. All were PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during public  in Raleigh for the City and County Manager's conference on that date. rescheduled for February 12, 2013 from 9:00 am-4:00 pm.  resolution as the one currently on file is dated October of2010. Resolution with First Citizens Bank, All were in favor.  2013.  in favor. comment.  No one wished to speak.    January 15,2013 Page 4 of4  UPDATES: announcements:  ADMINISTRATORS REPORT: Town Administrator Seth Eckard made the following  The Mayor was récently appointed to the League of Municipalities General Government Legislative Action Committee for a two-year term.  Council will be considering bids for the roads project and the Public Works storage  building at the next Council meeting.  Employee reviews are completed and will be discussed during the budget retreat to  take into consideration when considering employee raises.  COUNCIL COMMENT: Mayor Gibbs asked if anyone on the Council wished to speak.  No one wished to speak.  ADJOURN: Mayor Gibbs asked for a motion to adjourn.  Trena McRary Kirby made ai motion, and Joe Wesson seconded, to adjourn the meeting. All  were in favor.  Swpw poglo Nagle, Town  Susan  Clérk  Bob Gibbs, Mayor Mg