Agenda Sawmills Town Hall Tuesday, October 15, 2013 6:00; pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda  Mayor Bob Gibbs Pastor David Woods Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Planner Elinor Hiltz Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Brittany Crump Administrator Seth Eckard Administrator Seth Eckard Mayor Bob Gibbs Administrator Seth Eckard Planner Elinor Hiltz Planner Elinor Hiltz Planner Elinor Hiltz Administrator Seth Eckard Administrator Seth Eckard Mayor Bob Gibbs Administrator Seth Eckard Administrator Seth Eckard Administrator Seth Eckard Mayor Bob Gibbs Mayor Bob Gibbs /5  5. Approve September 17H Regular Meeting Minutes 6. Public Hearing: Rezoning Request on Gilliland Lane A. Open Public Hearing B. StaffCommentsy/Reommendation C. Public Comment D. Close Public Hearing E. Council Action 7. Public Comment 8. Update:  A. Sawmills Farmers Market A. Recycle Rewards Winner B. Yard ofthe Month Winners A. Town! Planner Appointments  B. Collection Sites for Debris Resulting from al Natural Disaster  9. Recognitions:  10. Planning Matters:  B. Call: fora a Public Hearing to Adopt a Text Amendment to Section 153.052 of the Code ofOrdinances Call foral Public Hearing to Adopt a' Text Amendment to Section 153.130 oft the Code ofOrdinances A. Budget Ordinance Amendment  11. Financial Matters:  B. Approve Engineering Services for the Community Development Block Grant DuffDrive Area Sewer Project  12. Publiç Comment 13. Updates:  A. Community Development Block Grant Project Update and  Monthly Status Report . Code Enforcement Monthly Report D. Administrator's Report E. Council Comment  B. Community Development Block Grant Sewer Project Monthly Update Administrator Seth Eckard  14. Adjourn    MMEMVSAR 5  Page Lof5  TUESDAY/SEPTEMBER17,2013  TOWN OF SAWMILISRECULAR COUNCIL MEETING  6:00 PM  3  sia COUNCIL PRESENT BobGibbs : : Donnie Potter Trena McRary Kirby Joe Wesson Jeff Wilson Johnny. Wilson  ni  STAFE PRESENT cSeth Eckard Susan Nagle Terry Taylor  03A73433 TAR   aR 47 pps  1  t C. 11400. HT S64347  AKih  3o  SGMAREAN i13731 sis  .5 DA  Lal  Mis 03BFARVS ERAVES su  A/SENAS pRS.  M. M la. Kisis Tebe susins sdt a h 30011 piaNs 96, : AaK a  51 Sa: F/.  ias 51 40.45 553.  C.7  CALL TO ORDER: Mayor Bob Gibbs called the meeting to order. INVOCATION: Pastor Jim Hamby gave the invocation.  bwupirBe pih, iepn  ATERTE  PLEDGE OF ALLEGIANCE: Mayor Bob Gibbs led the Pledge of Allegiançe. ADOPT AGENDA; Mayor Gibbs asked for a motion, to adopt the agenda. S os Joe Wesson made a motion, and Jeff Wilson seconded, to adopt the agenda. All were in APPROVE AUGUST 20, 2013 REGULAR MEETING MINUTES: Mayor Gibbs asked Donnie Pater made a. motion, and, Trena, McRary, Kirby seçonded, to. approve the minutes. PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during public  IE  nus   MASASS 1op1 RAGY SGH sMiaa A47 Dt Sy a Aaligars d  uib st M ssiini SR: Bi aod  favor.  994 M u omS  foramotion to approye the Aygust:20, 2013 regular meeting,minutes,  WGIAD . dosne :: 2EONA  :  BAg ay  - dit  :   All were in favor, comment.  or  4  v hyvi Lond a :T a. :.. Bonsse  No one wished to speak.  314A.7  31 15 A/A isnit W: XRA 50 M 3IA TA 134a 5..34 44 153 MSet : :1:  5.74.  : 6 :  CMSSAAA uis Sstdyw X,  1:115 : :11 : 51355  i: ...7  XXS 1-3 5: 5ES.  : 7.SME 1  : "e  :  : ::  x3  7 :  - : 1    September 17,2013 Page 2 of5  APAATR MAA  0SFA :. 33 17A:  RECOGNITIONS:  RECYCLE REWARDS WINNER: Town Administrator Seth Eckard announçed Barbara Kirby as the September Récycle Réwards winner. A credit of twenty-eight dollars ($28,00) will be added to Miss Kirby's sanitation bill and their certificate will be available at the  Town Hall for pick up. 45 :i5c No Council action was required.  : muons 452 9C67) 68737505 353EF14  a 4  YARD OF THE MONTH WINNERS: Mayor Bob Gibbs announced Spring Lake Mobile Home Park, from the 28630 zip code, and Mike and Patty Ramsey, from the 28638 zip code, as the September yard of the month winners. Mayor Gibbs presented Steven Hamby owner of Spring Lake Mobile Home Park with their certificate and stated that Mr. and Mrs.  Ramsey's certificate would be available at the Town Hall for pick up.  :  gaiMar 53 is  n  S30SL  1/.3  No Council action was required.  cors 730d3 A1, deltai 93 A0:TA D077  UPDATES:  A 459360 vei 300 DMHMV MIKARLN  3i HUDSON MIDDLE SCHOOL PRINCIPAL: Bill Griffin, Principal at Hudson Middle School, gave a briefoverview of the school. Mr. Griffin stated there are currently" 750-760 kids enrolled this year, 85-100 staff members and he has been the Principal there for about 1 six years.  ST 1An0 6: A0ObE nciw hok hAs  - 33374 50 s 28.42939034 TAUA OKITEGRA 8A0A3 A0  T8356 31084, CALDWELL COUNTY WOMEN'S SHELTER EXECUTIVE DIRECTOR: Sharon Poarch, Executive Director of the Caldwell County Women's Shelter, gave a briefoverview 'ofthe finances spent by the womén's' shelter and stated the mortgage was paid in full. The Women's Shelter helps about 400 people a year and with the new expansion, Miss Poarch  d  No Council action was required.  stated they would now be able to help about 600 people ay year.  3i97 9.331 A 0: buiay :. No Council action was required. PLANNING MATTERS:  ti 5 5 71.) :h4 CAMS 34,16.1  11:0043   - . : 53  CALL A PUBLIC HEARING FOR A REZONING ON GILLILAND LANE: Town Administrator Seth Eckard stated Martha Hartley requested a rezoning on 0.86 acres of land located at 2202 Gilliland Lane Hudson, NC 28638 from RA-20 (Residential Medium Density) to R-15 (Residential High Density). The Planning Board reviewed the enclosed map ofthe property and recommends Council call for a public hearing to consider rezoning Jeff Wilson made a motion, and Trena McRary Kirby seconded, to call for a public hearing on October 15, 2013 at 6:00 pm at the Sawmills Town Hall to discuss rezoning 2202  the property.  Gilliland Lane. All were in favor.    :  : 54  September 17,2013 Page 3 of5  APPROVECOLLECTION SITES FOR DEBRIS. RESULTING FROM A NATURAL DISASTER: Mayor Bob:Gibbs: introduced Kenneth Teague, Assistant Caldwell. County Mrk, Teague stated the Federal Emergency Management Agency: (FEMA) )rand North Carolina Department of Environment and Natural Resources (NCDENR) works together to determine the sites approved for debris collection. The Farmers Market and the soccer fields at Veterans Memorial Park: are: the two approved sites suitable for collection. : 4 : 1. 7 at ae  31 aa :R7 : 14634 :3:3 ::   imncit Council discussed concerns about the potential damage to Veterans Memorial Park and suggested Sawmills Municipal Park on Baird Drive as a possible site. Council asked Mr. Teague to contact: FEMA: and NCDENR: and have them look at Sawmills Municipal Park as Joe Wesson made a motion, and Jeff Wilson seconded, to table. this, matter. untilthe town hears from Mr. Teague, FEMA or NCDENR regarding approval of Sawmills Municipal  ADOPT: PROPOSED RESOLUTION PROVIDING ENFORCEMENT AUTHORITY FOR TOWN OF SAWMILLS CODE OF ORDINANCES: Administrator Eckard stated that the: enclosed resolution-gives: the Caldwell County Sheriff's, Department: and any Deputy the: authority to. enforce. the Sawmills Codé of Ordinances within the, corporate Trena McRary Kirby made a motion, and Joe Wesson seconded, to: adopt a: Resolution Providing Enforcement Authority for the Town of Sawmills Code of Ordinances. All were in.favor. tnunse a 9255165 M 511 - : t7  Sv .3.794 asrie 0nbi TAPNAVATAN M..  13A337 41 TMMARA ADOPT CAPITAL IMPROVEMENT: PROJECT: BUDGET ORDINANCE: Town Administrator Eckard stated the enclosed Capital Improvement Project Budget Ordinance in the amount of one hundred-fifty thousand dollars ($150,000.00) are proposed for the fiscal year beginning July 1,2013 and ending June 30, 2014. -  7  : Tsat Trena, McRary Kirby made a motion, 'and Donnie Potter seconded, to adopt ai Capital Improvément Project Budget Ordinance in the amount of one hundred-fifty thousand dollars ($150,000.00) for the fiscal year beginning July 1, 2013 and ending June 30, 2014.. All  Emergency Management Coordinator,  :A,  Suisni  an approved collection site.  a aus  Park as a collection site. All were in favor.  B7TAREPE  boundaries of the municipality.  3.  nwA 5ATAAASN gTA  FINANCIAL MATTERS:  were in favor.    ATss Estws  September 17,2013 Page 4 of5  BIDI AWARD FOR. A NEW AUTOMATED REFUSE COLIKCTIONTRUCKTIe Town.teceived the following three bids, for a new. automated refuse collection truck; I Carolina Environmental Systems; Inc 0a54RK is.bit 9. 1.39835 30S $238,800.00 - Piedmont Peterbilt, LLC I 1o1san: RuRIA. b6 tason 4 215 MTUASS! $249,334.00 AA *, bak minlA :L 45 sopiks aist 4 hywAgn. pori si 4a M7! Joe Wesson made a motion, and Donnie Potter: seconded, to award: the. bid to Carolina Environmental Systems, Inc. in the amount of $238,800.00 as they were the lowest bidder. All wère in favor. SN : Sas onpau. " t1 7931 DSIMIRLE "anun. 45BA.. on ssis sisshn. 39.4 nused : A. Ms. R172 SA05. PUBLICS COMMENT: Mayor Gibbs askèd if anyone wished to speak during public No onei wished to speak.siarn bofs F94: W Abana - M4DS 12957 Au ismitshahs drw.t te larpes ybegrs 303. M: AHI 4568 h, 2 49 APPROVE AMENDED: RECORDSIRETENTION: SCHEDULE: Adihinistrator Seth Eckard stated the State. Archives of North Carolina has amendéd: the Municipal Records Retention: and Disposition Schedule publishèd September: 10,2012.3 A copy of the Municipal Records Retention and Disposition Schedule is kept in ther offices of the Town Mayor Gibbs asked for an motion to: approve the amendments.sh 1 SuR SM st. 147 : NSMhTR 15 iRmez : Pvfs s 137 : sit Paiyyniw priksses Joe Wesson made a motion, and Jeff Wilson seconded, to approve the amendments to: the COMMUNITY DEVELOPMENT BLOCK GRANT MONTHLY STATUS REPORT: Administrator Eckard stated: the enclosed. Community Development Block Grant (CDBG) report shows: that allrequirements are on schedule for the Haystation, LEC: tiain" fas 59573 32-3A0 219e fs 3A: 742737 Ps ti SssEd CODE ENFORCEMENT MONTHLY REPORT: Administrator Eckard stated the enclosed report shows. an. update of the progress made throughout the Town by: Planner  XMAPTAeaAN. iigal  Transource  $243,206.00  comment.  5A MPyNS :  UPDATES:  ShAN P4, SA5  Clerk.  i T3: EN 2A  Municipal Records Retention and Disposition Schedule.  AITTAN MMAMTR  No Council action was required.    Elinor Hiltz. : * : No Council action was required.  42157 :    September 17,2013 Page 5 of5  ADMINISTRATORS REPORT: Administrator Eckard made the following  announcements:  The Sawmills Fall Festival will be held Saturday, September 21St from 11:00 am = 3:00 pm at Sawmills Municipal Park located on Baird Drive. The Town will also be The Caldwell County Heritage Museum is collaborating with the Town of Sawmills to present "The Southern Caldwell Historical Showcase" held on Saturday, October 19th at 6:00 pm at Mt. Zion Baptist Church in the Fellowship Hall. Tickets may be purchased by contacting Administrator Eckard or the Caldwell County Heritage  celebrating their 25th Anniversary during the festival.  Museum.  Graduation rates have gone up in Caldwel! County schools.  The restrooms at Sawmills Municipal Park and Veterans Park are now equipped with toilet seat covers and the women's restrooms are now equipped with baby Sawmills' official population is 5,177 which is down from 5,240 in 2010. Caldwell County has seen the largest decrease in population of any County in North Carolina  changing stations.  since 2010.  COUNCIL COMMENT: Mayor Gibbs asked if anyone on the Council wished to speak.  No one wished to speak.  ADJOURN: Mayor Gibbs asked for a motion to adjourn.  Trena McRary Kirby made ar motion, and Jeff Wilson seconded, to adjourn the meeting. All  were in favor.  Susan Nagle, Town Clerk  Bob Gibbs, Mayor    OFSAWM  MAYOR Bob Gibbs TOWN ADMINISTRATOR Seth Eckard TOWNPLANNER SuGA Elinor Hiltz.  PLANNING BOARD Steve Duncan,  Chairman, 9Ta Buford Pennell David Powell 3513 Thad Hall, 21a . Clyde Miller usingss SIMA4MS 34140)  235 :  ORPORATED  2M  Aluin  gib:  sfyagunn bAASET 409939953 a84 43s BSAI MISKT.   53. s riosmah A1rs VAA AGENDA ITEM 6B  1  Planning Board Report: 2202 Gilliland Rezoning  X4.55 4K2MAyassb.  In2 2010 a nonconforming mobile home was removed from 2202 Gilliland Lane. The applicant now wishes to install another mobile home but more than 120 days have passed' since ther previous mobile home was removed sO the grandfathered status has expired. The parcel has" NAS another mobile home and a stick-built house and cannot be subdivided, An adjacent parçel, also owned by the applicant, has two additional mobile homes. Tolègally add another mobilelt home at 2202 Gilliland Lane both parcels should be rezoned to R-15 (where mobile home parks are permitted) and should conform to the standards found in the "nonconforming mobile home park" section of the zoning ordinance. On September 10, 2013 the Planning Board  recommended in favor of the rezoning.  Action Needed:  To APPROVE: "Motion to approve, because the proposed rezoning is consistent with the growth patterns and land development and the town's future plans for growth in that area". To DENY: "Motion to deny, because the proposed rezoning is not consistent with the town's  future plans for the town." Applicant: Martha Hartley 4042 Doris Dr Hudson, NC 28638 Location:  Front parcel: 2202, 2203, & 2206 Gilliland Lane, parcel #2766-44-0762 Back parce!: 2210. &2214 Gilliland Lane, parcel #2766-44-3517  Parcel size: Front parce!: 0.86 ac Back parce!: 1.69 ac  Town of Sawmills http:/www.townofsawmils.com)  4076 US Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax  The Town of Sawmills does not discriminate ont the basis ofa age, sex, race, religion, national origin, disability, political affiliation, or marital status.    *5V3 1AA4T  *i3  Current Zone and Allowed Uses:  .3  UA 4.5.1  RA-20:  Permitted Uses: résidential accessory structures, churches, duplex, single-family and two- family dwellings, family care homes, home occupations, horses, manufactured homes, public Conditional Uses: accessory dwellings, airports, ceméteries, country clubs, greenhouses, other home occupations, horticultural nurseries, lakes and parks, temporary manufactured homes,  service facilitiès, riding stables  produce stands, elementary and high schools Proposed Zoné and Allowed Uses: Allowed uses same as the RA-20, tourist housé *conditional use only, 1433 4i Minus: airports, horses, riding stables. y meibs :. Applicable Sections of Ordinançe: 2954.  R-15:  DERIS Suss ld ahus n   - Ia-s 4. 4.: a A:  Plus*: boarding houses, multi-family dwellings, manufactured home parks, rooming house,  AC -i71    i. sd  55 37 ba sung 0: d  2s Abo ai  $153.147 "Regulations Governing Nonconforming Manufactured Home Parks" io 377 fasi8 AaRI sEi uI AipAn 9MR.  : NR3 :tuds XuA: spry    u KAS6. She bsrrs as  9979479AMMA-A  093X6  sith Ahst. : 3122 hu 2 Kus36 - X3 sssr 75457 PRS YMPAMEVENS M. W 32. 50853L a YECI  MA.IEgN 5. A,13 1  :  309495 4.  2455w AA54476  hat. SAMISM 144135 A 3X.1 :1.414.4 : i-l  5  1-. : 95.70. 35.15 192 3.1   : 737A :    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  October 9, 2013  Updates:  Sawmills Farmers Market  Discussion:  Brittany Crump, Sawmills Farmers Market Treasurer, will be on hand to update  Council on how this year's Farmers Market has done.  Recommendation: No Council action required.    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  October 9, 2013 Collection Sites for Debris Resulting from a Natural Disaster  Updates:  Discussion:  As you may recall, during the September 17, 2013 regular Council meeting,the discussion on collection sites for debris resulting from a natural disaster was Council asked Kenneth Teague, Assistant Emergency Management Coordinator for Caldwell County to request the Federal Emergency Management Agency (FEMA) and the North Carolina Department of Environment and Natural Resources (NCDENR) to consider Sawmills Municipal Park as a possible Town Administrator Seth Eckard will update Council on the use of Sawmills Municipal Park as a possible debris collection site based on a recent conversation he had with Deborah Aja, Environmental Senior Specialist for NCDENR.  tabled.  Collection site rather than Veterans Memorial Park.  Recommendation: No Council action required.    AGENDA ITEM 9A  MEMO DATE: SUBJECT:  October 9, 2013 Recognition: Recycle Rewards Winner  Discussion:  Clement Dellinger is the Recycle Rewards winner for October. Town Administrator Seth Eckard will present Mr. Dellinger with a certificate of appreciation and a twenty-eight dollar ($28.00) credit will be added to his current  sanitation bill.  Recommendation: No Council action required.    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  October 9: 2013 Recognition: Yard ofthe Month Winners  Discussion:  Rebecca and Adam Johnson, from the 28630 zip code, and Mark and Angie Wilson, from the 28638 zip code, are the Yard of the Month winners for October. Mayor Bob Gibbs will present them with a certificate of appreciation.  Recommendation: No Council action required.    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  October 9, 2013 Planning Matters: Town Planner Appointments  Discussion:  As you may recall, Elinor Hiltz replaced Johnny Wear as the Town Planner due to Mr. Wear's recent promotion. Due to staff changes in the Planning Department the  following appointments will need to be made: Zoning Enforcement Officer Housing Inspector Watershed Administrator Review Officer  Recommendation:  Staffrecommends Council appoint Planner Elinor Hiltz as the Zoning Enforcement Officer, Housing Inspector, Watershed Administrator and make a recommendation to the Caldwell County Commissioners to appoint her as the Review Officer. Staffalso recommends, appointing Johnny Wear as an alternate for these positions in the absence of Planner Hiltz leaving Administrator Eckard as an alternate also.    OFSAWIN  MAYOR Bob Gibbs TOWN ADMINISTRATOR Seth Eckard TOWNI PLANNER Elinor Hiltz  PLANNING BOARD Steve Duncan, Chairman Buford Pennell David Powell Thad Hall Clyde Miller  ORPORATED  AGENDA ITEM 10B  Planning Board Report: Minimum Lot Size Table  The Planning Board recommended changing the table in Section 153.052 to read as such in the third and sixth columns: "With public water, without public sewer". As currently written those columns say "without public water" but septic systems dictate lot size more than the wells do. Between a house on sewer and well and a house on septic and public water, which needs the bigger lot? The house with the septic system needs a bigger lot to accommodate the tank, drain The way the ordinance reads now, Sawmills could inadvertently punish residents even though they have public sewer. The ordinance was probably meant to target those without sewer-not the 2 percent without water (Comprehensive Land Use  field, and repair area.  Plan 2004).  Staff Recommendation:  Staff recommends amending the ordinance, because the Comprehensive Future Land Use Plan says that denser development should occur where infrastructure  like public sewer is available. Action Needed:  To APPROVE: "Motion to approve, because the text amendment is consistent To DENY: "Motion to deny, because the proposed text amendment is not  with the town's comprehensive land use plan".  consistent with the town's comprehensive land use plan."  To TABLE: "Motion to table."  Town of Sawmills pa.dsmNlswne  4076 US Highway 321-A * Sawmills NC' * (828)396-7903 (828)396-8955 fax  The Town ofs Sawmills does not discriminate on the! basis ofa age, sex, race, religion, national origin, disability, political affiliation, or marital status.    MAYOR Bob Gibbs TOWN ADMINISTRATOR Seth Eckard TOWN PLANNER Elinor Hiltz  PLANNING BOARD Steve Duncan, Chairman Buford Pennell David Powell Thad Hall Clyde Miller  SAWM  ORPORATED 985  AGENDA ITEM 10C  Planming Board Report: Time Limit on Nonconformities  The ordinance currently reads "If a nonconforming use is discontinued for a continuous period of more than 120 days, any future use of the land or building shall be in conformity with the provisions of this chapter" ($153.130, (5)). This subsection pertains to vacant nonconforming buildings and nonconforming mobile homes that are removed (presumably to be upgraded). The Planning Board recommended increasing this time limit to 365 days, or one year, to allow prospective tenants more time to secure loans in this difficult economic climate. Damaged nonconforming buildings-such as burned-out mobile homes-fall under a different subsection-9153.130, (4). The Planning Board also wanted to allow 365 days, or one year, for damaged or burnt buildings to rebuild, giving them the same length of time as other  nonconforming buildings.  Suggested Amendments in Red, suegesied-deletionsinstike-throwph  $153.130  4-A-PeRCOReFRing-tse-eFany-budingerSERiehare-wheh-S-4amegede-a-eNektentexeeeding 9%ef-s-repreduetin-vahe,eneluiveoffoumatiesey-ire-es,eplesien,earthgak: wat,HelyeraeteteF5ed,9ha-be-diseentnae,ane-saehbaldingestuelureshal-thereaterbe sed-only-m-eemphaneevihthe-prewisinSOFRe-distneHR-Weeh-itis-eeated: (5)(4) Ifan nonconforming use is discontinued for a continuous period of more than 120-days; 365 days. any future use of the land or building shall be in conformity with the provisions of this chapter. A building or structure which is damaged by fire. flood. explosion, earthquake, war. riot, or act of God must continue the nonconforming use within 365 days of the start date of the discontinuance. or any future use shall be in conformity with the provisions of this  chapter. Action Needed:  To APPROVE: "Motion to approve, because the text amendment is consistent with the town's To DENY: "Motion to deny, because the text amendment is not consistent with the town's  comprehensive land use plan", comprehensive land use plan." TOTABLE: "Motion to table."  Town of Sawills htp:/www.townofsawmills.com  4076 US Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax  The' Town of Sawmills does not discriminate on the basis of age, sex, race, religion, national origin, disability. political affiliation, or marital status.    TOWN OF SAWMILLS BUDGET ORDINANCE AMENDMENT  Be it Ordained by the Town Council of the Town of Sawmills, Caldwell County, North Carolina, the following Amendment to the Budget Ordinance for Fiscal Year 2013 - 2014. Now, Therefore, Be It Resolved the following Amendment is hereby Adopted:  Description Capital Improvement Project Fund  Account Number 7-00-4450 Transfer to General  Decrease $60,000.00 Increase $60,000.00  Fund  General Fund  1-60-4151 Sanitation/Capital  Outlay  Explanation: Transferring the funds from Capital Reserve to General Fund  This Amendment now. Adopted the 15th day of October, 2013.  Approved: By:  By: ATTEST: Clerk  Mayor, Town of Sawmills  Finance Officer, Town of Sawmills  195891-1    AGENDA ITEM 11B  MEMO DATE: SUBJECT:  October 9, 2013 Planning Matters: Approve Engineering Services for the Community Development Block Grant DuffDrive Area Sewer Project  Discussion:  As required by the Duff Drive Area Sanitary Sewer Community Development Block Grant Project, the town solicited requests for qualifications for engineering services. Town Administrator Seth Eckard and Western Piedmont Council of Governments Grant Manager Lisa Helton evaluated six submitted proposals from local and regional engineering firms. After çareful consideration of all the firms, Seth and Lisa recommend West Consultants, PLLC, in Morganton, NC as the best fit for this project based on their submitted RFQ. West Consultants meets the needs of this project based on the following reasons:  Prepared the preliminary engineering report for the grant and is familiar with all aspects Successfully worked for the Town on prior projects, including previous sewer Successfully completed other CDBG projects with neighboring local governments and is familiar with all rules, regulations and procedures associated with CDBG projects. Has eight engineers on staffall of whom have the required education, licenses and  of the project  infrastructure expansion projects  experience  Recommendation:  Staffrecommends: Council approve a contract with West Consultants, PLLC for engineering services on the DuffDrive Area Sanitary Sewer Community Development Block Grant Project.    AGENDA ITEM 13A  MEMO DATE: SUBJECT:  October 9, 2013  Updates:  Community Development Block Grant Project Update and Monthly Status Report  Discussion:  Nancy Coley, Project Administrator from the Western Piedmont Council of Governments (WPCOG) sent the attached update for The Haystation, LLC The attached report shows that all the requirements for the CDBG on behalf ofthe  Community Development Block Grant (CDBG) project.  Haystation, LLC are on schedule.  Recommendation: No Council action required.    AGENDA ITEM 13B  MEMO DATE: SUBJECT:  October 9, 2013  Updates:  Community Development Block Grant Sewer Project Monthly Update  Discussion:  Lisa Helton, Program Administrator from the Western Piedmont Council of Governments (WPCOG) sent the attached update for the Community Development  Block Grant (CDBG)DuffDrive are sewer project.  Recommendation: No Council action required.    AGENDA ITEM 13C  MEMO DATE: SUBJECT:  October 9, 2013 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Elinor Hiltz continues to make  throughout the town.  Recommendation: No Council action required.