AGENDA Sawmills Town Hall Tuesday, August 20, 2013 6:00 P.M.  Regular Meeting ofthe Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt. Agenda  Mayor Bob Gibbs Pastor Rick Crouse Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs  5, Approve July 16" Regular Meeting Minutes Approve July 16th Closed Session Meeting Minutes  6. Public Comment 7. Recognitions:  A. Recycle Rewards Winner B. Yard ofthe Month Winners  Administrator Seth Eckard Mayor Bob Gibbs David Hill Administrator Seth Eckard Administrator Seth Eckard Administrator Seth Eckard  8. Financial Matters:  A. Adopt Proposed Pay Classification Study Utility Fund Budget Amendment D. General Fund Budget Amendment  B. Adopt CDBG Sewer Infrastructure Project Budget Ordinance  9. Discussion:  A. - Adopt Proposed Resolution in Support of 321-A Bridge Dedication Mayor Bob Gibbs  B. Adopt Proposed Resolution to Approve the Water Supply Plan C. Farmer's Market Liçense. Agreement Renewal  Administrator Seth Eckard Administrator Seth Eckard Mayor Bob Gibbs  10. Public Comment: 11. Updates:  A. Community Development Block Grant Monthly Status Report  Administrator Seth Eckard Administrator Seth Eckard Administrator Seth Eckard Mayor Bob Gibbs Mayor Bob Gibbs  B. Code. Enforcement Monthly Report D. Administrator's Report E. Council Comment  12. Adjourn    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  August 14, 2013 Recognition: Recycle Rewards Winner  Discussion:  Deanna Rose Taylor is the Recycle Rewards winners for August. Town Administrator Seth Eckard will present Miss Taylor with a certificate of appreciation and a twenty-eight dollar ($28.00) credit will be added to her current  sanitation bill.  Recommendation: No Council action required.    AGENDA ITEM 7B  MEMO DATE: SUBJECT:  August 14, 2013 Recognition: Yard oft the Month Winners  Discussion:  Jeff and Camille Hawn, from the 28630 zip code, and Marx Industries, from the 28638 zip code, are the Yard ofthe Month winners for August. Mayor Bob Gibbs  will present them with a certificate of appreciation.  Recommendation: No Council action required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  August 14, 2013 Financial Matters: Adopt Proposed Pay Classification Study  Discussion: Sawmills.  David Hill will be on hand to discuss a pay classification study for the Town of  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to  proceed.    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  August 14, 2013 Financial Matters: Adopt CDBG Sewer Infrastructure Project Budget Ordinance  Discussion:  The enclosed Project Budget Ordinance is required for the 2012 Duff Drive area  Sewer Project Community Development Block Grant.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to  proceed.    BUDGET AMENDMENT TOWN OF SAWMILLS Utility Fund  The Town Council of the Town of Sawmills, at a meeting on the 20th day of August, 2013, passed Beitr resolved that the following amendment be made to the Budget for the fiscal year ended June  the following amendment.  30,2014.  Department/Budget Sewer/Revenue CDBG Local CommimentRevenue Operating Transfer/Expense Local CommitmentExpense  Account Number 2-00-3901 3-00-3902 2-80-4494 3-00-4401  Account Appropriated Net Assets Operating Transfer Transfer to CDBG Sewer Local Commitment  Increase $37,500 $37,500 $37,500 $37,500  Explanation: To allocate funds for the CDBG Sewer Grant Fund3 3. The Town 's portion equals 5%  ($37,500) ofthe total grant allocation of8750,000.  Passed by majority vote ofthe Town Council oft the Town of Sawmills on the 20th day of August, 2013. This amendment shall be attached to the minutes of such meeting and  become official upon signature ofthe Mayor and Finance Officer.  Mayor, Town of Sawmills  Finance Officer, Town of Sawmills    BUDGET AMENDMENT TOWN C OF SAWMILLS General Fund  The Town Council of the Town of Sawmills, at a meeting on the 20th day of August, 2013, passed Beitresolved that the following amendment be made to the Budget for the fiscal year ended June  the following amendment.  30, 2014.  Department/Budget General Fund-Revenue Public Works -) Expense  Account Number 1-00-3990 1-40-4151  Account Appropriated Net Assets Capital Outlay  Increase $70,000 $70,000  Explanation: To cover remaining balance owed for the Public Works' building not completed during the  2012-2013fiscal; year.  Passed by majority vote oft the Town Council ofthe Town of Sawmills on the 20th day of August, 2013. This amendment shall be attached to the minutes of such meeting and  become official upon signature of the Mayor and Finance Officer.  Mayor, Town of Sawmills  Finance Officer, Town of Sawmills    AGENDA ITEM9A  MEMO DATE: SUBJECT:  August 14, 2013 Discussion:  Adopt Proposed Resolution in SupportofDedicating the Replacement Bridge on 321-A to a Fallen  Firefighter  Discussion:  The enclosed resolution is in support of the 321-A bridge dedication in memory of  Sawmills fallen firefighter Richard "Chad" Settlemyre.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to  proceed.    AGENDA ITEM9B  MEMO DATE: SUBJECT:  August 14, 2013 Discussion: Adopt Proposed Resolution to Approve the Water Supply Plan  Discussion:  North Carolina General Statutes 143-355(1) requires all units oflocal governments that provide or plan to provide public water service to prepare a Local Water  Supply Plan.  The North Carolina Department of Environment & Natural Resources now requires that all units of local government adopt the attached resolution approving  their Local Water Supply Plan.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to  proceed on this matter.    AGENDA ITEM 9C  MEMO DATE: SUBJECT:  August 14, 2013 Discussion:  Farmer's Market License Agreement Renewal  Discussion:  Town Attorney Terry Taylor has drawn up the attached Farmers Market License Agreement between the Town of Sawmills and the Sawmills Farmers Market Association, Inc. The agreement will hold the Sawmills Farmers Market Association, Inc. responsible for the property belonging to the town during the  operation of the Farmers Market.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to  proceed on this matter.    AGENDA ITEM11A  MEMO DATE: SUBJECT:  August 14, 2013  Updates:  Community Development Block Grant Monthly Status Report  Discussion:  The attached report shows that all the requirements for the Community Development Block Grant on behalfofthe Haystation, LLC are on schedule.  Recommendation: No Council action required.    AGENDA ITEM: 11B  MEMO DATE: SUBJECT:  August 14, 2013 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Johnny Wear Continues to  make throughout the town.  Recommendation: No Council action required.