AGENDA Sawmills Town Hall Tuesday, June 18, 2013 6:00 P.M.  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda  Mayor Bob Gibbs Pastor Buford Pennell Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Administrator Seth Eckard Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs  5. Approve May 215 Regular Meeting Minutes  6. Public Comment  7. Public Hearing: Adopt Proposed FY 2013-2014 Budget A. Open Public Hearing B. StaffComments/Recommendations C. Public Comment D. Close Public Hearing E. Council Action 8. Recognitions:  A. Recycle Rewards Winner B. Yard of the Month Winners C. Retirement of Sawmills Elementary School Principal D. Charity Chase HalfMarathon Runner  Administrator Seth Eckard Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs  9. Financial Matters:  A. Request for a Donation to Sawmills Farmers Market B. Approve Proposed Contract Renewal with Western Piedmont  Administrator Seth Eckard Administrator Seth Eckard  Council of Governments  10. Discussion:  A. Adopt Proposed Adopt-A-Spot Program Adopt Proposed Bylaws  Administrator Seth Eckard Administrator Seth Eckard  B. Approve Creation of Caldwell County Railroad Commission and  11. Public Comment 12. Updates:  A. Community Development Block Grant Monthly Status Report  Administrator Seth Eckard Administrator Seth Eckard Administrator Seth Eckard Mayor Bob Gibbs Mayor Bob Gibbs  B. Code Enforcement Monthly Report C. Administrator's Report D. Council Comment  13. Adjourn    AGENDA ITEM 7  MEMO DATE: SUBJECT:  June 12, 2013 Public Hearing: Adopt Proposed FY2013-2014 Budget  Discussion:  Council has received a copy of the proposed FY 2013-2014 budget, budget ordinance, budget  message and fee structure.  Listed below are the salient points of the budget:  General Fund Expenditures: Governing Body Administration Finance Public Works Streets and Highways Sanitation Community Development Parks and Recreation Interlocal Transfer to Caldwell County  $32,350.00 $391,700.00 $67,900.00 $144,150.00 $389,225.00 $443,100.00 $44,750.00 $185,450.00 $280,000.00 $1,978,625.00  Total  Fund Balance Appropriated: Utility Fund Expenditures  $0.00 $636,610.00 $104,500.00 $741,110.00 $2,719,735.00  Water Sewer  Total  Total Budget    As required by State Law the budget is balanced.  The budget includes the current tax rate of .20 (twenty cents) per $100.00 (one hundred dollar)  valuation.  The water, sewer, and sanitation rates will remain the same. employees, which is based on employee performance reviews. See enclosed list oft the proposed FY 2013-2014 fee structure.  There is also included in the budget a merit pay increase of up to 5% (five percent) for Town  Recommendation:  Staffrecommends Council adopt the proposed FY 2013-2014 budget as presented.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  June 12, 2013 Recognition: Recycle Rewards Winner  Discussion:  Don and Karen Turnmire are the Recycle Rewards winners for June. Town Administrator Seth Eckard will present Mr. and Mrs. Turnmire with a certificate of appreciation and a twenty-eight dollar ($28.00) credit will be added to their current  sanitation bill.  Recommendation: No Council action required.    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  June 12, 2013 Recognition: Yard of the Month Winners  Discussion:  Johnnie and Patricia Greene, from the 28630 zip code, and Fay and Skip Icenhour, from the 28638 zip code, are the Yard of the Month winners for June. Mayor Bob  Gibbs will present them with a certificate of appreciation.  Recommendation: No Council action required.    AGENDA ITEM 8C  MEMO DATE: SUBJECT:  June 12,2013 Recognitions: Retirement of Sawmills Elementary School  Principal  Discussion:  The Town of Sawmills would like to recognize Principal Robin DiBernardi for her dedication and commitment to education. Mrs. DiBernardi started her career in public education in 1979 in the Caldwell County School system. Mrs. DiBernardi will retire from public education on July  1,2013. after 33 years of service educating the children of Caldwell County. Below is a timeline ofl Mrs. DiBernardi's career in education:  1979-2001 2001-2003 2003-2006 2006-2013  Teacher at Gamewell Elementary School then Granite Falls Elementary School. Assistant Principal at Whitnel Four Seasons Elementary School. Assistant Principal at South Caldwell High School. Principal at Sawmills Elementary School.  As you can see, Mrs. DiBernardi has helped to educate, mentor, and guide children and young adults in Caldwell County for 33 years starting her career in Sawmills and ending her career in Sawmills. We cannot thank her enough for all that she has done to help make our children and  young adults become well-educated adults.  Recommendation: No Council action required.    AGENDA ITEM 8D  MEMO DATE: SUBJECT:  June 12, 2013 Recognitions: Charity Chase Half Marathon Runner  Discussion:  The Town of Sawmills would like to recognize 11-year-old Gaden Nichols for running in the Charity Chase HalfMarathon. The marathon is 13.1 miles long and took place June 1, 2013 at 6:30 am in Hickory. Gaden a rising 6th grader who attended Sawmills Elementary School was in the running club and on the race team. Gaden competed in the marathon with Sawmills Elementary School P.E. teacher Mr. Phillip Harkey who informed staffthat Gaden ran in the 14 and under age group finishing in 3" place with a time of2 hours and 19 minutes.  Recommendation: No Council action required.    AGENDA ITEM 9A  MEMO DATE: SUBJECT:  June-13,2013 Financial Matters: Request for a Donation to Sawmills Farmers  Market  Discussion:  The Sawmills Farmers Market is requesting a donation in the amount of $100.00 which will be used to provide $1.00 (one dollar) vouchers to school children visiting the market during their annual "Kids Day". The vouchers will only be "produce eligible" which helps promote healthy eating choices for children.  There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to  proceed.    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  June 12, 2013 Financial Matters: Approve Proposed Contract Renewal with Western Piedmont Council of Governments  Discussion:  The current contract with the Western Piedmont Council of Governments (WPCOG) for planning services will expire on June 30, 2013 and will need to be There are no changes in the services provided and, if renewed, the enclosed contract will be effective starting July 1, 2013 and ending June 30, 2014.  renewed.  The amount of the contract, will not exceed usoAlweny-rousma five- hundred dollars) and will be billed in equal monthly payments. This expenditure  was included in the FY 2013-2014 budget.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to  proceed.    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  June 12,2013 Discussion: Adopt Proposed Adopt-A-Spot Program  Discussion:  The Adopt-A-Spot program encourages citizen involvement to help in an effort to make our Town more clean and litter-free. With the adoption of this program, citizens would volunteer and agree to clean litter from their adopted area on a quarterly basis for a two-year period and follow all requirements as outlined in the program. The Town will provide volunteers with supplies and a recognition sign  (where possible).  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to  proceed.    AGENDA ITEM 10B  MEMO DATE: SUBJECT:  June 12,2013 Discussion:  Approve Creation of Caldwell County Railroad Commission and Adopt Proposed Bylaws  Discussion:  With the adoption of the 2013 Sales Tax Reinvestment Program Agreement Extension, the program had two significant funding changes. The new agreement no longer funds the Stormwater Program and the Caldwell County Railroad Commission. The Town entered into a new contract with the City of Lenoir The Caldwell Railroad Commission proposed to amend their bylaws during their last meeting. The changes in the bylaws reflect how the Commission will be funded moving forward. The Town of Sawmills will be responsible for one-ninth (1/9#) of the total annual operating expenses of the Caldwell Railroad Commission. Last year, the budget for the Caldwell Railroad Commission was $25,000.00. If the budget were to remain the same for FY 2013-2014 then the Town of Sawmills' share will be This is not to be confused with the cost to operate the railroad, but only reflects the cost of the operations of the Caldwell Railroad Commission. The Caldwell Railroad Commission is responsible for the infrastructure and right-of-ways. For instance, ifa business along the portion of the railroad in Sawmills The City ofLenoir, Caldwell County, and the Town ofHudson have already approved the bylaw changes. The Town of Granite Falls is expected to approve the changes during their next Council meeting.  for Stormwater services on February 19, 2013.  $2,778.00: for FY2013-2014.  needed a spur then the Commission would have to approve it.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    AGENDA ITEM 12A  MEMO DATE: SUBJECT:  June 12, 2013 Updates:  Community Development Block Grant Monthly Status Report  Discussion:  Nancy Coley with the Western Piedmont Council of Governments stated the attached report shows that all the requirements for the Community Development  Block Grant on behalfofthe Haystation, LLC are on schedule.  Recommendation: No Council action required.    AGENDA ITEM 12B  MEMO DATE: SUBJECT:  June 13,2013 Updates: Code Enforcement Monthly Report  Discussion:  Town Administrator Seth Eckard will update Council on the attached report showing the progress that Planner Johnny Wear Continues to make throughout the  town.  Recommendation: No Council action required.