Mayor Andy Moore Mayor Pro-Tem Emery Ashley Council Members J. Perry Harris Marlon Lee Travis Scott Roger Wood Stephen Rabil John Dunn Town Attorney Robert Spence, Jr. Town Manager Michael Scott, Town Manager Finance Director Greg Siler Town Clerk Shannan Williams  SMITHFIED  NORTH CAROLINA  Town Council  Agenda Packet  Meeting Date: Tuesday, July 12th, 2016 Meeting Time: 7:00 p.m.  Meeting Place: Town Hall Council Chambers  350 East Market Street Smithfield, NC 27577    SMHFED  NORTH CAROLINA TOWN OF SMITHFIELD TOWN COUNCIL, AGENDA REGULAR MEETING JULY 12, 2016  7:00 PM  Call to Order Invocation Pledge of Allegiance Approval of Agenda  Page  Presentations:  1. Life Savings Awards presented to Lt. Ryan Sheppard and Officer Sean Cook (Interim Police Chief-R. K. Powell) See attached information.  Public Hearing:  1. CUP-16-04 Grodproductions: The appliçant is requesting a conditional use permit to conduct a studio for the performing arts on property located within a B-2 (Business) zoning district. The property considered for approval is located on the south side of East Market Street approximately 200 feet southeast of its intersection with Brightleaf Boulevard. The  property is further identified as. Johnston County Tax ID: #1 15027026. (Planning Director- - Paul Embler) See attached information.  Citizens Comments: Consent Agenda Items:  1. Approval of Minutes: May 23, 2016 = Budget Work Session  June 1,2 2016 - Budget Work Session June 7,2 2016 - Regular Meeting June 7,2 2016 - Closed Session (Under Separate Cover) June 20, 2016 - Budget Work Session...  28  2. Special Event: Andrea Hinnant of Blessed by God Ministries is seeking approval to hold a street crusade (parade) in association with the dance ministry at the Blount  Street Church on. July 16, 20161 from 11:00a am-2:00 pm. (Planning Director - Paul Embler) See attached information.  64    Page  3. Special Events: Marlon Lee is seeking approval for amplified sound at Smith Collins Park every Sunday July 17th - September from 4:00 pm = 9:00 pm for community softball  games.  (Planning Director- - Paul Embler) See attached information.  68  4. Consideration and approval for a career ladder increase for an employee in the Public  Utilities Department, Water Plant Division.  (Public Utilities Director- -Ted Credle) See attached information..  70  5. Consideration and approval to enter into an agreement with Once Source Document Solutions  for software upgrade and agenda management. (Town Clerk -S Shannan Williams) See attached information.  72  6. Consideration and approval to enteri into an agreement with MuniCode to perform al legal  review oft the Town's Code of Ordinances. (Town Clerk- - Shannan Williams) See attached information.. utility meterreading services beginning July 1, 2016. (Finance Director- Greg Siler) See attached information..  78  7. Consideration and approval of a contract renewal with Grid One Solutions to perform  86  8. Consideration and Approval of a contract renewal with Lane Lawn Care for Parks and (Parks and Recreation Director- Gary Johnson) See attached information..  Recreation.  .94  9. Consideration and Approval of a contract renewal with Lane Lawn Care for Town Right  of Ways, 1-95 Exits and the Water Plant.  (Public Works Director-L Lenny Branch) See attached information.. (Town Manager- - Michael Scott) See attached information.  .102 .110 142  10. Fee! Schedule Amendments 11. New Hire Report Business Items  (Human Resources Director/ PIO - Tim Kerigan) See attached information.  1. Consideration and approval of Resolution # 590 (17-2016) Conveyance of Surplus (Interim Chief of Police - R. K. Powell) See attached information. Brogden Road Substation in the amount of $181,111.00. (Public Utilities Director -Ted Credle) See attached information..  Property to the Town of Wilson's Mills.  144  2. Bid Award to T& DS Solutions for the installation of the additional transformer at the  148    Page  3. Bid Award to Lekson Associates for the purchase of the relay cabinet at the Brogden  Road Substation ini the amount of$34,082.00. (Public Utilities Director -1 Ted Credle) See attached information..  152  4. Downtown Smithfield Development Corporation request to refinance Streetscape Loan for a lower interest rate payment and consider alternative options on arrears. (Finance Director- Greg Silerand Interim Town Manager - Jim Freeman)  Update on the 2006 Streetscape Loan See attachedi information..  156 166  5. Consideration and approval to purchase property located on 116 South 5th Street  (Town Manager - Michael Scott) See attached information..  Councilmember's Comments Town Manager's Report  Financial Report (See attachedi information). Department Reports (See attachedi information).. Manager's Report (Willl be provided at the meeting)  .170 174  Closed Session: Pursuant to NCGS: 143-318.11 (a) (6) to discuss a personnel matter  Adjourn    Presentations    Town of Smithfield Town Council Action Form  Item: Recognition Date of Meeting: July 5, 2016 Staff Work By: Interim Chief R. K. Powell  Date Prepared: June 20, 2016 Presentation: Town Manager's Discretion  Presentation:  The police department is asking to recognize Lt. Sheppard and Officer Cook by awarding each of them Life Saving Awards for their actions on January 30, 2016 that  resulted in the saving of a life. Action Requested:  Lt. Sheppard and Officer Cook will be presented with their Life Saving Awards during  this portion of the meeting.  1    SMITHFIELD POLICE DEPARTMENT  1108. Fifth Street * Smithfield, NC27577 Phone: (919)934-2121 . Fax: (919)934-0223  To: From: Subject: Date:  Mike Scott, Town Manager Interim Chief R.K. Powell Life Saving Award June 20, 2016  On January 30, 2016 at 0502 hrs, Officers with the Smithfield Police Department responded toa a house fire at 116 South Fifth Street which is next door to the police department. When Officers arrived after being summoned by one oft the residents, they saw heavys smoke comingafrom the residence. They were advised that people were still inside the burning house. Even though the house was consumed with heavy smoke, Lt. Sheppard and Officer Cook entered the residence withr no regard for their own Lt. Sheppard and Officer Cook were able to locate Ms. Helen Davis still inside the residence, and after several attempts were able to get her out oft the residence unharmed. One other resident (Michael Davis) ) had been upstairs at the time oft thet fire but no one was able to make reach him duei tot the smoke and fire. Michael Davis was overcome byt the smoke and died int thet fire. Lt. Sheppard and Officer Cook's actions demonstrate the commitment and dedication to serve and protect the citizens of Smithfield. Police Officers are often thet first to arrive on scene which are chaotic and dangerous but they don't hesitate to take the challenge that lies before them. Their actions kept this situation from becoming a double tragedy that day for thet family. Wev would also like to remember The Smithfield Police Department takes great pride in acknowledging Lt. Sheppard and Officer Cook  personal safety to located anyone still inside.  the Smithfield Fire Department for their quick response and actions on that day.  for their unselfish actions on. January 30, 2016.  Smithfield, North Carolina . The Heart of Johnston County Since 1777  2    Public Hearings    Town of Smithfield Planning Department 350 East Market Street P.O. Box 761 Smithfield, NC 27577 Phone: 919-934-2116 Fax: 919-934-1134  SWITHFIED  NORTH CAROLINA  STAFF1 REPORT  Application Number: Project Name: TAX ID number: Town Limits/ETJ: Applicant: Owners: Agents:  CUP-16-04 Grodproductions 15027026 City Gerald Lamont Sanders Sr. Bonnie Godwin none none  Neighborhood Meeting: PROJECT LOCATION:  South side of East Market Street approximately 200 feet southeast of  its intersection with Brightleaf Boulevard.  REQUEST:  The applicant is requesting a conditional use permit to operate a performing arts I recording studio on property located within a B-2 (Business) zoning district.  SITE DATA: Acreage: Present Zoning: Proposed Zoning: Existing Use / Previous:  .14 acres B-2 (Business) NIA  Residential on 2nd floor and retail / vacant ground floor  DEVELOPMENT DATA: The property considered for approval contains a large residential structure which fronts on Ninth Street and a smaller building which fronts on East Market Street. This smaller building contains a residential unit on the second floor and the first floor will contain the requested  recording studio. Parking is provided in the rear of the building.  Proposed Use: Studio for audio and video recording of performing arts.  ENVIRONMENTAL: There does not appear to be any environmentally sensitive areas on the property considered for a Conditional Use permit to include flood plains or designated wetlands.  3    ADJACENT ZONING AND LAND USES:  North: South: East: West:  Zoning: Zoning: Zoning: Zoning:  B-2 (Business) B-2 (Business) B-2 (Business) B-2 (Business)  Existing Use: Drug store  Existing Use: Commercial Tanning Existing Use: Residential Existing Use: Funeral Home  STAFF ANALYSIS AND COMMENTARY: The proposed studio for the performing arts will be a small scale recording studio that produces and trains local artist in the audio and video craft. Staff does not anticipate compatibility issue with surrounding land uses providing that the parking needs do not exceed the limited available parking and all noise ordinances are  adhered to.  Consistency with the Strategic Growth Plan  The proposed recording studio is consistent with the recommendations of the Comprehensive Growth Management Plan which calls for commercial uses neari the intersection of Bright Leaf  Boulevard and Market Street.  Consistency with the Unified Development Code  Ar recording studio is a permitted uses within B-2 (Business) zoning district with a valid conditional use permit. Adequate parking exists in the rear of the structure and no other site  improvements are requested at this time. Compatibility with Surrounding Land' Uses uses providing that all noise ordinances are adhered to.  Ar recording studio at this location should not pose a compatibility issue with surrounding land  Signs  The proposed recording studio will qualify for one wall sign. There does not appear to be  adequate space on the lot for a ground sign.  4    OTHER: FIRE PROTECTION: SCHOOL IMPACTS:  Town of Smithfield NA  PARKS AND RECREATION: NA ACCESSISTREETS:  East Market Street Town of Smithfield  WATERISEWER PROVIDER: Town of Smithfield  ELECTRIC PROVIDER:  Planning Department Recommendations:  The Planning Department recommends approval of the request for a conditional use permit to allow for the operation of a recording studio on property located within a B-2 (Business) zoning district.  Planning Board Recommendations:  The Planning Board, at its June 2, 2016 meeting, unanimously voted to recommend approval of the conditional use permit request for a recording studio on property located within a B-2 zoning district  with the following condition of approval:  1. The hours of operation are set at 12:00 P.M.-9:00 P.M.  Town Council Action Requested:  The Smithfield Town Council is requested to review the petition and make a decision in accordance with the finding of fact for a conditional use permit to allow for a recording studio on property located  within a B-2 (Business) zoning district.  5    6    Planning Board Report for  CUP-16-04 Grodproductions  CUP-16-04 Grodproductions: (Excerpt from draft minutes) Mr. Upton opened the public hearing.  Mr. Helmer stated the applicant is requesting a conditional use permit to conduct a studio for the performing arts on property located within a B-2 (Business) zoning district. The property considered for approval is located on the south side of] East Market Street approximately 200 feet southeast of its intersection with Bright Leaf Boulevard. The property is further identified as Mr. Helmer stated the property considered for approval contained a large residential structure which fronts on Ninth Street and a smaller building which fronts on East Market Street. This smaller building contains a residential unit on the second floor and the first floor will contain the requested recording studio. Parking is provided in the rear of the building. The proposed use is Mr. Helmer stated there does not appear to be any environmentally sensitive areas on the property considered for a Conditional Use Permit to include flood plains or designated wetlands. The proposed recording studio is consistent with the recommendations of the Comprehensive Growth Management Plan which calls for commercial uses near the intersection of Bright Leaf Boulevard and Market Street. A recording studio is a permitted use within a B-2 (Business) zoning district with a valid Conditional Use Permit. Adequate parking exists in the rear of the Mr. Helmer stated a recording studio at this location should not pose a compatibility issue with surrounding land uses providing that all noise ordinances are adhered to. The proposed recording studio will qualify for one wall sign. There does not appear to be adequate space on lot for a ground sign. The Town of Smithfield will provide fire protection as well as water/sewer Planning staff recommends approval of the Conditional Use Permit request to allow for the operation ofarecording studio on property located within al B-2 (Business) zoning district. The Planning Board is requested to review the petition and make a recommendation to Town Council in accordance with the finding of fact for a conditional use permit to allow for a  Johnston County Tax ID# 15027026.  astudio for audio and video recording of performing arts.  structure and no other site improvements are requested at this time.  and electric services.  recording studio on property located within a B-2 (Business) zoning district. Mr. Upton asked if anyone wanted to speak for or against the proposal.  Mark Lane asked ift the applicant was present.  7    Mr. Helmer stated the applicant was present.  Gerald Sanders, 103 Britt Street Smithfield, stated he was the applicant of the performing arts Daniel Sanders asked the applicant how the neighbors in the area felt about the recording studio Gerald Sanders stated he spoke with the resident upstairs and requested him to let Mr. Sanders know if he was being too loud. Mr. Sanders stated the equipment that is used is mainly headphones and not large speakers and that loud noise should not poseaproblem.  studio.  coming to their neighborhood.  Mark Lane stated he was conçerned with the level ofr noise.  Gerald Sanders stated the studio is more for recording and lots of outside noise can actually interfere with the music. You can do this type of work in a house, but this is more for Teresa Daughtry asked with there being a residence upstairs and commercial downstairs if the Mr. Helmer stated when the upstairs apartment was converted residential and the downstairs unit was rehabilitated for commercial uses; the fire inspector inspected the structure. Teresa Daughtry asked if the project would still have to pass an inspection prior to permitting. Mr. Helmer stated yes the applicant would have to get an inspection prior to occupying the Daniel Sanders asked how Hugh Sanders, the funeral home owner, felt about the applicant Gerald Sanders stated he hasn't had any problems with Hugh Sanders. He stated there's a separation between him and the funeral home. He stated he really hasn't had the time to speak with surrounding neighbors since there's aj process to try and get everything for approval. Teresa Daughtry asked if the studio would be open to the public and what would be the hours of Gerald Sanders stated the studio would be open to the public. He stated hel has a full time job sO  commercial use.  building met the fire code.  space.  moving ini next door.  operation.  starting off the studio would be open by appointment in the evenings.  Teresa Daughtry asked what evening time meant. Gerald Sanders stated about 3 or 4 pm until 9pm.  Mark Lane asked ift the house next door located on Ninth Street was vacant.  Gerald Sanders stated that house was occupied.  8    Mr. Helmer stated he did drive by the area and looked at the property. All three structures are owned by Bonnie Mac LLC and did see some activity and some personal items on the porch and Mr. Helmer asked in modifying the internal space of the building if a sound proof booth would  looked as though it was occupied. be constructed and control room.  Gerald Sanders stated yes, but there wouldn't be too much modification. Teresa Daughtry stated she would like to know the definition of an art studio.  Gerald Sanders stated the art is more like open mic poetry, gospel, R&B, or someone who wants  to express themselves through music.  Teresa Daughtry asked ifit was a group of people gathering together. interfere with the music because the microphones pick up sO much. Ashley Spain asked ifit was more by appointment only. Gerald Sanders stated that was correct.  Gerald Sanders stated no. He stated you really want to keep the sound down SO that it doesn't  Stephen Upton asked what the latest hour the studio would be open.  Gerald Sanders stated 9pm.  Mark Lane asked what the earlies hours he would be open.  Gerald Sanders stated 12pm.  Teresa Daughtry stated conditions should be placed on the permit for hours of operation.  Teresa Daughtry asked if 1lpm was the noise ordinance time.  Stephen Upton stated 11pm. home going on next door.  Daniel Sanders asked the applicant what his hours would be if there is a viewing at the funeral Gerald Sanders stated he would be conscious of what other businesses in the area have going on. Noise would not be going on in the studio since headphones are being used. The only time Teresa Daughtry asked how many parking spaces are allowed and was that requirement being  sound would come out is during playback.  met.  9    Mr. Helmer stated the building was rehabbed a while back and at that time 8 parking spaces were Ashley Spain asked with the building being a commercial setting, would it have to be handicap Mr. Helmer stated that was addressed at the time of rehab of the building. Itis a building code  allowed.  accessible internally and externally.  issue and can be addressed at the time ofinspection.  Gerald Sanders stated there was a ramnp located at the back oft the building. Mark Lane asked if thel building would pass handicap inspection. and most of thosel buildings do not have enough room. how many cars would be in the parking lot at one time.  Mr. Helmer stated the older buildings have to meet handicap accessibility as much as practical Gerald Joyner asked ift there will be any employees and if sO how many. Mr. Joyner also asked Gerald Sanders stated he would be the only employee and at most there will be two cars at one Daniel Sanders asked the town attorney, Bob Spence, ift the board could place time limits on the  time.  businesses operation hours.  Bob Spence stated yes as long as it has ai reason related to noise etc. Mark Lane asked ifanoise problem arises could the permit be pulled.  Bob Spence responded that the permit could be pulled but it would be more difficult. Being no further questions, Mr. Upton closed the public meeting for CUP-16-04. Mark Lane made a motion, seconded by Jack Matthews, to move to the! Finding of Fact. The Planning Board shall recommend and the Town Council of the Town of Smithfield shall decide the matter of this Conditional Use Permit Application by motion and vote on each of the following four findings of fact. Any motion to find against the application must be supported by  statement of specific reason or conclusions reached in support oft the motion.  1.  Based on the evidence and testimony presented it is the finding of the Planning Board that the application, if approved, will not materially endanger the public health or safety if located where proposed and developed according to the plans as submitted and approved or is approved with the following stated conditions. The proposed studio for the performing arts at this location will not materially endanger the puhlic where shown because the site has existing parking available and layout of the site facilities safe movement of  10    automobiles and pedestrian traffic with little additional congestion. All Based on the evidence and testimony presented it is the finding of the Planning Board that the application, if approved, meets all required specifications and conforms to the standards and practices ofsound land use planning and the Town ofs Smithfield Unified Development Ordinance or other applicable regulations or The proposed studio for the performing arts at this location conforms to standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinance providing a conditional use permit is secured and a valid zoning permit issued. All members stated true. Based on the evidence and testimony presented it is the finding of the Planning Board that the application, ifapproved, will not substantially injure the value of adjoining or abutting property and will not be detrimental to the use or development of adjacent properties or other neighborhood uses or is approved The proposed studio for the performing arts at this location will not substantially injure the value of adjoining or abutting property and will not be detrimental to the use or development of adjacent properties or other neighborhood uses providing noise does not exceed the published noise Based on evidence and testimony presented it is the finding ofthe Planning Board that the application, if approved, would not adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development of the adjacent properties or is approved with the The proposed studio for the performing arts at this location will not adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development proving all minimum development standards are met to include minimum parking  members stated true.  2.  is approved with thefollowing additional stated conditions.  3.  with the following additional. stated conditions.  ordinance standards. All members stated true.  4.  following additional stated conditions.  standards. All members stated true.  Based upon satisfactory compliance with the above stated four findings and fully contingent upon full incorporation of all statements entered into the record by the testimony of the applicant Teresa Daughtry made a motion, seconded by Mark Lane to recommend approval of a conditional use permit to conduct a studio for the performing arts on property located  and applicant's representative;  within a B-2 (Business): zoning district with the following conditions: 1. The hours of operation are set at 12pm-9pm.  Unanimous.  11    Duly adopted this the 2nd day of. June 2016.  Mr.  Planning  Vice Chairman  Aes   ATTEST  AICP, CZO  Semior Planner  ER  12    Town of Smithfield  Conditional Use Permit Application Finding of Fact/ Approval Criteria  Application Number: CUP-16-04 Name: Grodproductions  Request: Applicant seeks a CUP for ai recording studio for the preforming arts.  The Smithfield Planning Board shall recommend and the Town Council of the Town of Smithfield shall decide the matter of this Conditional Use Permit Application by motion and vote on each of the following four findings of fact. Any motion to find against the application must be supported by statement of specific reasons or conclusions reached in support of the  motion.  1.F Finding One of] Four: Circle One A.  Approval:  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, will not materially endanger the public health or safety if located where proposed and developed according to the plans as submitted and The proposed studio for the performing arts at this location will not materially endanger the public were shown because the site has existing parking available and layout of the site facilitates safe movement of automobiles and pedestrian traffic  approved or is approved with the following stated conditions.  with little additional congestion.  B. Denial: (If denied, musti include facts supporting denial)  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, will materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved for the following stated reasons: (Applicant fails to meet the criteria for approval.) The proposed studio for the performing arts may endanger the public were shown if more automobiles exist on the lot than what the site is designed to safely hold.  CUP-16-04 Page lof5  13    2. Finding Two of Four: Circle One A.  Approval:  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, meets all required specifications and conforms to the standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinance or other applicable regulations or is approved with the The proposed studio for the performing arts this location conforms to standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinances providing a conditional use permit is secured and a valid  following additional stated conditions.  zoningpermit issued.  B.  Denial: (Ifdenied, must include facts supporting denial)  Based on the evidence and testimony presented iti is the finding of the Town Council that the application, fails to meet all required specifications or fails to conform to the standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinance or other applicable regulations in the following ways or for the The proposed studio for the performing arts this location does not conform to standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinances because the intensity of the use is great enough  following reasons:  toexceed the available on-site parking.  CUP-16-04 Page 20 of5  14    3. Finding Three of Four: Circle One A. Approval:  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, will not substantially injure the value of adjoining or abutting property and will not be detrimental to the use or development of adjacent properties or other neighborhood uses or is approved with the following additional The proposed studio for the performing arts this location will not substantially injure the value of adjoining or abutting property and will not be detrimental to the use or development of adjacent properties or other neighborhood uses providing  stated conditions.  noise doesn not exceed the published noise ordinance standards.  B.  Denial: (If denied, must include facts supporting denial)  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, will substantially injure the value of adjoining or abutting property and/or will be detrimental to the use or development of adjacent properties or other neighborhood uses in the following ways or for the following The proposed studio for the performing arts at this location may be detrimental to the adjacent residential land use to the above and to the east due to increased traffic and noise generated by activities associated with a recording studio.  reasons.  CUP-16-04 Page 3 of5  15    4. Finding Four of Four: Circle One A. Approval:  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, would not adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development of the adjacent properties or is approved with the following additional  stated conditions.  The proposed studio for the performing arts at this location will not adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development proving all minimum development standards are met to include minimum parkingstandards.  B. Denial: (lf denied, must include facts supporting denial)  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, would adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development of the adjacent properties in the following ways or for the following stated  reasons: (Applicant fails to meet the criteria neçessary for approval.)  The proposed studio for the performing arts at this location will adversely affect the adopted plans and policies oft the Town of Smithfield, and violate the character of existing standards for development if the demand for parking exceeds the  limited parking available at the site.  CUP-16-04 Page 4 of5  16    5. Once all findings have been decided one of the two following motions must be made: Motion to Approve: Based upon satisfactory compliance with the above four stated findings and fully contingent upon acceptance and compliance with all conditions as previously noted herein and with full incorporation ofal!. statements and agreements entered into the record by the testimony of the applicant and applicant ' representative I move to approve Conditional  Use Permit Application # CUP-16-04.  Motion to Deny: Based upon failure to meet all of the above four stated findings and for reasons stated therein, I move to deny Conditional Use Permit Application # CUP-16-04 for  thefollowing. stated reason:  6.1 Record of Decision: 1. Record of Decision:  Based on a motion and majority vote of the Town of Smithfield Town Council for the  Conditional Use Permit Application Number CUP-16-04 is hereby:  recommended for approval upon acceptance and conformity with the following  conditions; or,  recommended for denial for the noted reasons.  Decision made this  day of  20 while in regular session.  M. Andy Moore, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  CUP-16-04 Page 5 of5  17    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC27577 P.O. Box 761, Smithfield, NC27577  SVITHED  NORTH CAROLINA  CONDITIONAL USE PERMIT APPLICATION Pursuant to Article 13, ofthe Town ofSmithfield Unified. Development Ordinance, an owner ofl land within the jurisdiction of the Town (or a duly authorized agent) may petition the Town Council to allow a Conditional Use. Conditional Uses are uses that may be appropriate in a particular district, but has the Conditional Use Permit applications must be accompanied by nine (9) sets oft the application, nine (9) sets of required plans, an Owner's Consent Form (attached) and the application fee. The application fee is  potential to create incompatibilities with adjacent uses.  $300.00. Allfees are due when the application is submitted.  SITE INFORMATION:  Name of Project: GPOPPZMEIONS Parcel IDI mhHIE-C0-7H8S  Acreage of Property:  14AC  Tax ID: 35-2432419 5027026 Deed Page(s): PAGE 17-17  Deed Book: Location:  3222  Address: S1D E MAREL sT SMIHEISID M 27877  Existing Use: iarent/ rstdental  Proposed Use: Rrfamlag Mssldio  Existing Zoning District: Requested Zoning District Isp project within al Planned Development: Planned Development District (ifa applicable): Isp project within an Overlay District:  B-2 NA  Yes  No  XlYes  No  Overlay District (if: applicable): firlay Cocndor  FOR OFFICE USEONLY File Number: CVR-Ib-0f  Date Received: sle6  Amount Paid: #zuoee  18  Page 1 of5  11/2012    OWNER INFORMATION:  Name:  BompiE Godiin  Mailing Address: PO Ko 415  Phone Number: -ma-9DkmDNe Fax: 919-203-5149 Email Address: bonaieguusia QGmiyitrm  APPLICANTINFORMATION:  Applicant: Mailing Address: Phone Number: Contact Person: Email Address:  GELALD LMMOMSANAEL Sl.  GRn2-MNCIANS  103 6AT 517891 SMMHgY NC 27571 OyMEL LGO20haIps EASAa/S CEPAPVSAN/ISPCMNL. COM  419631-5941  Fax:  REQUIRED PLANS AND SUPPLDMIDNTALINFORORMATION  The following items must accompany a Conditional Use Permit application. This information is required to  be present on all plans, except where otherwise noted:  All required plans (please see the plan requirements checklist). A signed and sealed traffic impact analysis. Verification of wastewater allocation (granted or requested).  Driveway permits (Town ofs Smithfield or NCDOT encroachment with associated documentation).  JOther applicable documentation: STATEMENT OF JUSTIFICATION  Please provide detailed information concerning all requests. Attach additional sheets ifnecessary. GEALD SANAELS Ap AVINGEIL 7uis COMADSAL USE AEAMET T6 RAMAR A Ss INS SWOIAAINEZ EVSINESS n MAM CONSIST Of MSC POOAVLTIN VI20 POyvcnol MEOEAANG AyN A DENELAZMENIS, GCDPMCUALINS LETMAPA CHAMICE TO HE MVSCAL-ALISTS WILLZA/MANC3 142 FUM/AMEMIRLS-OE ZECOLANG An EDLIRCIAAZCPAES AS MLAADACTAIYAL AMAZ5W TWAZ ZENN MAIEN DE AASIS CHOS ACOJILLIOmAZ ACT TAINEHOVTOF PVAcESSof Po1N6 FSINESSAn (VNE IEERAEL  Page 2 of5  11/2012  19    REQUIRED FINDINGS OF FACT  Article 13, Section 13-17ofthe Town ofSmithfield Unified Development Ordinance requires applications for a Conditional Use Permit to address the. following. findings. The burden ofproof is on the applicant and failure to adequately address the. findings may result in denial of the application. Please attach 1. That the use will not materially endanger the public health, safety, or general welfare if located where proposed and developed according to the plan as submitted and approved;  additional pages ifnecessary.  MY BVSINESS S MMCOMMEAAAL FENAL  EQVIAES MI CHEMICAL OMALME AASIE OE AM4 S044 NDAUSICALLAL MEAN FAZAPAS TTONA FEGNARS A0lrh SOVA FRISALAD EQMEMENSMG HEFAPPADAES A STAAR MMMS TATAEI NO KALDSLAINEIVZ/END  YGIMES  2. That the use meets all required conditions and specifications;  TE RECODPINE SWiD CAANY MLLPERTAL CMAIHLAESACRCNMG  REGAS!  3. That the use will not adversely affect the use or any physical attribute of adjoining or abutting HYE SfiN 74 T42AJAIING ATA yNEL ITENANT A6DA 147 OSE! PIAM_TA-ANZIE EECMMINE SIWITUZPE-pAS MAPACTIRCINE ISSES. JGIZNAMALNP IFTASAE OBE. 0145h DA IUR ARNF2 TANH AIZGMWRg ISSVES HIUDALNOSEOE- SYSiNzsS ACtZCIINL2IVZIKAL-CODAEMI4  property, or that the use is a public necessity; and  4. That the location and character of the use, if developed according to the plan as submitted and approved, will be in harmony with the area in which it is to be located. The conditional use shall demonstrate conformance to the Land Use Plan or other plan in effect at the time and address TLELy SRANL OpL BAADEETE (DS LLA 1E RecLAINE EMAION MLL EEIN_ACCALNNCE T4 145 AEA.0-O2URIDI. TMLL PZMLNSLATE ANLACT FMTSSINNLN N 748 AIEA ANf INCOm/ALSI/12  impacts of the project as required by GS 160A-382(b).  oE ESINESSTS UN TEAEA  20  Page 3 of5  11/2012    APPLICANT AFFIDAVIT  IWe, the undersigned, do hereby make application and petition to the Town Council of the Town of Smithfield to approve the subject Conditional Use Permit. Ihereby certify that I have full legal right to request such action and that the statements or information made in any paper or plans submitted. herewith are true and correct to the best of my knowledge. I understand this application, related material and all attachments become official records of the Planning Department ofthe Town of Smithfield, North Carolina,  and will not be returned. AgdLSs Print Name  MDand Signature ofApplicant  MAM9 3016 Date  Page 4 of5  11/2012  21    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC27577 P.O. Box 761, Smithfield, NC27577  SWITHFID  NORTH CAROLINA  OWNER'S CONSENT FORM  Name of Project: GPMABACTANS OWNERS AUTHORIZATION Ihereby give CONSENT to  Submittal Date: MA49 20llo  (type, stamp or print  clearly full name of agent) to act on my behalf, to submit or have submitted this application and all required material and documents, and to attend and represent me at all meetings and public hearings pertaining to the application(s) indicated above. Furthermore, I hereby give consent to the party designated above to agree to all terms and conditions which may arise as part of the approval of this Ihereby certify I have full knowledge the property I have an ownership interest in the subject of this application. I understand that any false, inaccurate or incomplete information provided by me or my agent will result in the denial, revocation or administrative withdrawal of this application, request, approval or permits. I acknowledge that additional information may be required to process this application. I further consent to the Town of Smithfield to publish, copy or reproduce any copyrighted document submitted as a part of this application for any third party. I further agree to all terms and  application.  conditions, which: may be imposed as part ofthe approval ofthis application. BOADY Boduzio Bonnic Godwin )  49-16 Date  Signature of Owner  Print Name  CERTIFICATION OF APPLICANT AND/OR PROPERIYOWNER  Ihereby certify the statements or information made in any paper or plans submitted herewith are true and correct to the best of my knowledge. I understand this application, related material and all attachments become official records of the Planning Department of the Town of Smithfield, North  Caroljna, and will not be returned. AL  GELACD (SANAES  MAY g2012 Date  bfOwner/Applicant  Print Name  FOR OFFICE USE ONLY Date Received: slehc  File Number: CURI6-04  Parcel ID: Number: 20  Page 50 of5  11/2012  22    S @  S a LL  o an         NORTH CAROLINA PLANNING DEPARTMENT Paul C. Embler, Jr., Director  ADJOINING PROPERTY OWNERS CERTIFICATION  IMark E. Helmer, hereby certify that the property owner and adjacent property owners of the following petition, CUP-16-04, were notified by First Class Mail on  6-30-16.  R AR  Johnston County, North Carolina  I, Veronica Hardaway, Notary Public for Johnston County and State of North Carolina do hereby certify that Mark E. Helmer personally appeared before me on this day and acknowledged the due execution of the foregoing instrument. Witness my hand and official  seal, this the  30h day of Ayune  2016  Vumica T Notary Public Signature Vuronica Notary Public  aidauay  4 Hacdaway  My Commission I expires on 1-4-18  (Seal)u - WOTARY  PUBLIC a  350 E. Market Street P.O. Box 761 Smithfield, NC27577 919-934-2116 Fax 919-934-1134  24    25     NORTH CAROLINA PLANNING DEPARTMENT Paul C. Embler, Jr., Director Notice Of Public Hearing  Notice is hereby given that a public hearing will be held before the Town Council of the Town of Smithfield, N.C., on Tuesday, July 12, 2016 at 7:00 P.M., in the Town Hall Council Chambers located at 350 East Market Street to consider the following request: CUP-16-04 Grodproductions: The applicant is requesting a conditional use permit to conduct a studio for the preforming arts on property located within a B-2 (Business) zoning district. The property considered for approval is located on the south side of] East Market Street approximately 200. feet southeast of its intersection with Brightleaf Boulevard. The property is further identified as Johnston County Tax ID# 15027026.  All interested persons are encouraged to attend. To accommodate disabilities and to comply with ADA regulations, please contact the town office if you need assistance. Further inquiries regarding this matter may be directed to the Smithfield Planning  Department at (919)934-2116 or online at www.smtnteld-me.com. Run "Legal Ad" in the Smithfield Herald on 6/29/16 and 7/6/16  350 E. Market Street P.O. Box 761 Smithfield, NC27577 919-934-2116 Fax 919-934-1134  26    - NORTH CAROLINA PLANNING DEPARTMENT Paul C. Embler, Jr., Director  Notice Of Public Hearing  Notice is hereby given that a public hearing will be held before the Town Council of the Town of Smithfield, N.C., on Tuesday, July 12, 2016 at 7:00 P.M., in the Town Hall Council Chambers located at 350 East Market Street to consider the following request: CUP-16-04 Grodproductions: The applicant is requesting a conditional use permit to conduct a studio for the preforming arts on property located within a B-2 (Business) zoning district. The property considered for approval is located on the south side of East Market Street approximately 200 feet southeast of its intersection with Brightleaf Boulevard. The property is furtheri identified as Johnston County Tax ID# 15027026.  You have been identified as a property owner in the area specified above and are being advised of this meeting as you may have interest in this matter. You are welcome to attend; however, you are not required to in order for the Board to act on this request. Additional information may be obtained by contacting the Town of Smithfield Planning  Department at 919-934-2116.  3501 E. Market Street P.O. Box 761 Smithfield, NC27577 919-934-2116 Fax 919-934-1134  27    Consent Agenda Items    The Smithfield Town Council continued the recessed May 18, 2016 budget work session on Monday, May 23, 2016 at 6:30 p.m. int the Council Chambers of the Smithfield Town Hall. Mayor M. Andy Moore presided.  Councilmen Present Emery! D. Ashley, Mayor Pro-Tem Marlon Lee, District1 J. Perry Harris, District2 Travis Scott, District3 Roger A. Wood, District4 John A. Dunn, At-Large Stephen Rabil, At-Large  Councilmen Absent  Administrative Staff Present Michael L. Scott, Town Manager Jim Freeman, Interim Town Manager Lenny Branch, Public' Works Director Gary Johnson, Parks & Rec Director Tim Kerigan, Human Resources/PIO R. Keith Powell, Interim Chief of Police Greg Siler, Finance Director Shannan Williams, Town Clerk  Mayor Moore reconvened the meeting at 6:30 pm. Non-Profit Organization Funding Requests  Hawk Youth Leadership Chapter -$1,500.00 three cadets to participate in the CopTube program. Helping and Healing Hearts -$4,000.00  Carrie Richardson Hawk Youth Leadership Coordinator informed the Council this funding would allow  Rachel Ayers of Helping and Healing Hearts informed the Council her organization helps feed 635 families a month in Johnston County. This funding would allow her to better serve the community  because shei is currently operating through private donations.  Inter Faith Food Shuttle -$2.000.00  Rachel Ayers on behalf of Inter Faith Food Shuttie informed the Council this organization is based out of Raleigh and they assist her organization by delivering food that will ultimately be donated. The  funds would assist with gas and maintenance  Harbor.ine.-52.50000  Angie Locke Board Chair and Kay Johnson Executive Director informed the Council the requested  funding would assist their organization with victims of domestic violence. Community and Senior Services of Johnston County -$3,500.00  Neal Davis Executive Director informed the Council these funds would benefit the aging population in  the community.  F(X) Robotics from Smithfield Selma High School = $6,000.00  Noah Kiser and. Joshua Baker members of the Robotics Team and Club explained to the Council their organization and informed them they were seeking funding to assist with competition entry fees.  Chamber of Commerce -$4.000.00  Rick Childrey Executive Director of the Chamber of Commerce informed the Council these funds directly benefit the Town through economic development and marketing opportunities.  28    Downtown Smithfield Development Corporation -$55,000  Sara Edwards Executive Director provided a brief overview of the organization. Ms. Edwards explained approximately $89,000 in revenue is generated from the Downtown Municipal Service District tax. The additional funding provided by the Town in the amount of $55,000 is used to promote  Smithfield to enhance the quality of life for all.  TheF Public Library of Johnston County and Smithfield -$257.500  Margaret Marshall Executive Director and Library Board Chairman Jeff Jennings explained in this budget year the Library is funded 26% by the Town, 46% by Johnston County, 19% by State, and 9% revenues are interally generated. The Library requested a 1% increase from last year to help assist with employee pay increases. Ms. Marshall explained the roof is in need of total replacement. Town Manager Michael Scott informed Council that the Johnston County Visitor's Bureau representative was not in attendance due to a death in the family and the representative from the Ava  Gardner museum was not in attendance due toi illness.  Parks and Recreation adopted budget.  Town Manager Michael Scott and Parks and Recreation Director Gary Johnson reviewed the Parks and Recreation annual budget. Mr. Johnson explained that the department is relatively unchanged from this year's Mr. Scott explained that $10,000 was proposed for the demolition of the Eva Ennis pool because it has been Mr. Johnson explained thati in the Capital outlay line item $50,000 was being proposed for a playground unit at Johnson Park; $26,450 was being proposed for a ventrac utility tractor; and $ 15,000 was proposed for repairs Councilman Rabil questioned if all the Capital Outlay items had been ordered and installed. Mr. Johnson responded that bleachers are here and waiting for the concrete to be poured, the fence at Johnson Park has been installed, the scoreboard for Smith Collins has been ordered, and the grading and concrete at Smith Councilman Lee asked the Town Engineer to look at the drainage of Smith Collins Park. Mr. Johnson Councilman Lee questioned why the Town was spending money at the Civitan Field since the Town does not own that property. Mr. Johnson responded the Civitan field is the only true Little League Field and ifiti is to be Councilman Scott questioned if a dog park was still being considered. Mr. Johnson responded a location has not been determined. Mr. Johnson was instructed to bring a cost estimate to the Council for an adequate dog  unused for several years andi it is al hazard.  tot the Talton Park restrooms.  Collins Park is being completed.  responded a meeting has been scheduled to inspect those issues.  utilized then the Town should maintain it.  park facility.  Smithfield Recreation and Aquatics Center unchanged from this year's adopted budget.  Town Manager Michael Scott and Parks and Recreation Director Gary Johnson reviewed the Smithfield Recreation and Aquatics Center Annual Budget. Mr. Johnson explained that the department is relatively Mr. Johnson did inform the Council of a slight increase to the part-time line item and temporary labor line item primarily due to utilizing the custodial services not provided by Johnston County Schools beyond Monday-  Friday.  29    Councilman Harris instructed Mr. Johnson to make sure the dog stations on the Greenway were adequately  stocked.  Other Items for Discussion  Mayor Pro-Tem Ashley suggested that each member of Council email the Manager al list of key budget points Councilman Harris stated a decision on the Eva Ennis Pool needed to be made at the next meeting. Councilman Lee stated the drainage issues needed to be addressed. He further stated that two studies have been completed and it was time to do something. Mr. Lee asked the status of the Family Life Center and the funds budgeted for that project. Mr. Scott responded that the funds are still encumbered and more research was being completed. Mr. Lee also requested an update on the Pine Acres buffer. Mr. Scott responded the Engineer was still trying to contact the landowner for an easement. This easement would allow for sidewalks to be constructed in the future. If the Council did not desire to have sidewalks constructed, the project could Mr. Scott informed Council the Public Hearing was scheduled for the June 7"h regular meeting and a proposed  that each would like to address at the next meeting.  move forward now.  budget would be sent toi them on Tuesday, May 24".  Recess  There being no further business, Mayor Pro-Tem Ashley made a motion, seconded by Councilman Wood, to recess the meeting until Wednesday, June 1, 2016 at6:30 pm. unanimously approved.  M.Andy Moore, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  30    31    The Smithfield Town Council continued the recessed May 23, 2016 budget work session on Monday, June 1, 2016 at 6:30 p.m. in the Council Chambers oft the Smithfieid Town Hall. Mayor M. Andy Moore presided.  Councilmen Present: Marlon Lee, District1 J. Perry Harris, District2 Travis Scott, District3 Roger A. Wood, District4 Stephen Rabil, At-Large  Councilmen. Absent  Administrative Staff Present Michael L. Scott, Town Manager Jim Freeman, Interim Town Manager John Blanton, Fire Chief Lenny Branch, Public' Works Director Ted Credle, Public Utilities Director R. Keith Powell, Interim Chief of Police Greg Siler, Finance Director Shannan' Williams, Town Clerk  Emery D.Ashley, Mayor Pro-Tem John A. Dunn, At-Large  Mayor Moore reconvened the meeting at 6:30 pm. Johnston County' Visitor's Bureau  Donna Bailey-Taylor Executive Director presented to Council a report of how tourism dollars are spent. Of the 206,678.31 in revenues there is a 155 administrative fee ($31,001.74) that. JCVB keeps. Marketing campaigns total $106,225.62. Tourism related projects total $55,000.00 and Revenues placed in reserves total Mayor Moore questioned how the Town of Smithfield is marketed. Ms. Bailey-Taylor responded that a Councilman Scott questioned ift the funds for Wayfinding would be utilized for the construction oft the signs. Ms. Bailey-Taylor responded thati if those funds are not used by June 30" they will go into the reserve fund. Councilman Scott also questioned the $10,000 that was allocated to the Smithfield Recreation and Aquatics Center. Ms. Bailey-Taylor responded that the JCVB has been supporting Parks and Recreation because of the Mayor Pro-tem Ashley questioned if tourism dollars could be used for road improvements like Venture Drive. Ms. Bailey-Taylor responded that if the. JCVB can't market itt then tourism dollars could not be used. Councilman Harris questioned if the construction of the' Wayfinding signs would be put out for bid. Ms. Bailey- Taylor responded that the committee worked for about a year and a decision would have to be made as to where the signs would be placed. Afull presentation to the Council would need to be made to determine our next course of action, but the Wayfinding System would need to be adopted first. Ms. Bailey -Taylor provided  $24,053.22. Ms. Bailey-Taylor also reported there is $95,000ina a reserve fund marketing committee appointed by the Council determines how the funds are spent.  events that draw people into the town.  information on improvements to the Town Commons areas.  AVA Gardner Museum  Deanna Brandenberger Executive Director addressed the Council on the funding request of $42,000. She explained the Ava Gardner Museum promotes everyone downtown. The museum needs assistance with at fire suppression system which is estimated to cost 594,000-596,000. She explained there is currently a GoFundMe campaign that has raised less than $3,000 to assist with this. Ms. Brandenberger explained that the museum has an estimated 10,000 visitors a year and the Town owns % of the collection. Councilman Rabil questioned if the museum reçeives any funding from the County. Ms. Brandenberger  responded the museum does not receive any funding from the County.  32    Non-Profits Public Library  Town Manager Michael Scott addressed the Council on the request by the Public Library for the proposed roof replacement. The agreement approved by the Council on December 8, 2015 was for unbudgeted expenditures. If the Town uses the equation for unbudgeted funds whereby the Library pays $4,000, the County pays 60% and the Town pays 40% of the repair costs, the Town would need to reimburse the Library  $28,0001 fort the roof replacement.  Councilman Wood made a motion, seconded by Councilman Rabil, to ençumber $28,000 in the current fiscal year for the roof replacement at the Library. These funds will be reimbursed to the  Library. Unanimously approved.  F(X) Robotics Request  The Council had general discussion concerning funding the request.  Councilman Wood made a motion, seconded by Councilman Scott, to provide $2,000.00 to the F(X) Robotics Team at Smithfield Selma High School payable through the school. Councilman Wood, Councilman Scott, Mayor Pro-Tem Ashley, Councilman Harris and Councilman Rabil voted in favor of  ther motion. Councilman Lee voted against the motion. Motion carried 5-1.  Triangle J Council of Governments  Councilman Harris questioned if the Town was benefiting from the Triangle J Council. Mr. Scott responded he will be meeting with Triangle J representatives. Councilman Scott explained they do provide debriefing services to public safety in tragic situations. It was the consensus of the Council to allow the funds to remain,  but assess it and nof funds can be spent until approved by the Council.  Economic Development and the PEG Channel  Councilman Harris suggested approval for the expenditure for Economic Development and PEG money be  approved by the Council. PEG money is a pass through Economic Development funds.  Councilman Harris made a motion, seconded by Mayor Pro-Tem Ashley, that all funds to be spent from the Economic Development line item must be approved by the Council. Unanimously approved.  Ava Gardner Museum - Fire suppression system  Councilman Wood sought direction from the Council on loaning the Ava Gardner Museum the funds needed for a fire suppression system. Mr. Scott stated that before a decision was made that the Council allow him to  do some additional research. Eva Ennis Pool  Town Manager Michael Scott explained to the Council that $10,000 proposed in the budget for the demolition of the pool and addition of a green space originated from a discussion with Councilman Lee. Mr. Scott explained that he perceived what was really needed for the east side was a recreation center that could be opened year around andi ifj joined with the Community Policing Office, it would be a win win situation. Mr. Scott explained that $50,000 for the Police substation would be encumbered and $27,000 for the Family Life Center Mayor Moore directed the Manager to hold an informal meeting in the community outlining the proposed Councilman Scott made a motion, seconded by Councilman Lee, to encumber the $77,000 and place those funds in a capital reserve fund for the recreation center/police substation in East Smithfield with  would also be encumbered making ai total of $77,000 for the combined usage.  project.  33    the understanding that the pooi would be demolished and a green space would be constructed. Councilman Wood suggested that a shuttle be utilized to take children in all districts to the SRAC in the summer. Councilman Lee responded that kids from East Smithfield do not want to go to or cannot afford to go  Unanimously approved.  to the SRAC. Mosquitos  Town Manager Michael Scott informed the Council that citizens are concerned about the mosquitos. The Town stopped spraying several years ago and the estimated cost to fix the equipment is about $6,000 and another $15,0001 for chemicals and about $12,0001 for overtime. Contracting it outi for a summer is about $48,000. Mr. Freeman stated thati if the Town was going to provide this service it should not contract it out. It should be  done in house. Other Related Business  Councilman Scott stated he would like the salaries from the general fund that are allocated ai third to the water  and sewer and at third to the electric fund to be itemized.  Additional Firefighters  Councilman Scott asked for discussion concerning funding three firefighter positions. He explained that he was concerned because of the upcoming ISO inspection. The Council has discussed grant funding for these Town Manager Michael Scott stated that according toi information obtained from Chief Blanton three firefighters and equipment would cost approximately $175,000. Mr. Scott stated salaries and benefits for six firefighters would be $314,723, $12,000 for materials, supplies and training, $1500 for fuel and $ 21,000 for uniforms and Mayor Pro-Tem Ashley stated that it was his recollection the recommendation was to seek the grant funding for the three positions. Councilman Scott responded those positions need to bei funded as soon as possible. Mayor Moore questioned how the town would fund the positions. Finance Director Greg Siler responded they could be funded through the use of fund balance, asset transfer from the Electric Fund in the amount of $175,000 to the general fund, eliminate al large capital project like the trash truck, or increase property tax. Mayor Moore stated the Council has been very clear about not transferring funds from the Electric fund to the general fund therefore if this is the will oft the Council then they should consider increasing taxes because the only way to fund reoccurring expenses is to cut reoccurring expenses or raise the revenue source of the Councilman Harris stated the Manager should have been informed oft this prior to this meeting.  three positions, but the reality is that Smithfield Fire Department is busier than Goldsboro.  gear totaling $349,223.  general fund which is taxes.  Town Manager Michael Scott stated in the meeting where the Fire Department was discussed, he did not hear this was something that you definitely wanted to do. His recommendation was to seek the grant funding because adding the positions now would not help us with the ISO inspection. Town Manager Michael Scott informed the Council that he had reviewed the last ISO Inspection from 2008 and a lot of their recommendation was based on projected growth which we haven't done. Mr. Scott thought it best to have the Mayor Moore again questioned how the Town would fund the position since it was clear that none of the  grant fund those positions for 2 years. Council wanted to raise taxes.  34    Suggestions for funding the positions included eliminating the 2% pay increase for all employees, eliminating the $200 for the Finance Departments software, dividing up the cost between all the departments, eliminating  volunteer firefighter supplements, a percentage of adjustments from every department.  Councilman Scott made a motion, seconded by Councilman Lee to direct the Finance Manager and Department Heads and Manager to add 1 firefighter per shift for a total of3f full time to the budget as soon as possible and still seek the grant funds for the other 3 and find the money to fund the three positions int the general fund. Councilman Scott, Councilman Lee, Councilman Rabil and Councilman Wood voted in favor of the motion Mayor pro-Tem. Ashley  and Councilman Harris voted against it. Motion passed 4-2.  Adjourn  Councilman Scott made a motion, seconded by Councilman Harris adjourn at approximately 9:25 pm.  M. Andy Moore, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  35    The Smithfield Town Council met in regular session on Tuesday, June 7, 2016 at 7:00 p.m. in the Council  Chambers of the Smithfield' Town Hall Mayor M. Andy Moore, presided.  Councilmen Present: Marlon Lee, District1 J. Perry Harris, District2 Travis Scott, District3 Roger A. Wood, District 4 John A. Dunn, At-Large Stephen Rabil, At-Large  Councilmen Absent Emery D. Ashley, Mayor Pro-Tem  Administrative Staff Present Michael Scott, Town Manager Jim Freeman, Interim Town Manager John Blanton, Fire Chief Lenny Branch, Public Works Director Ted Credle, Public Utilities Director Paul Embler, Planning Director Gary Johnson, Parks & Rec Director Tim Kerigan, Human Resources/PIO R.K. Powell, Interim Chief of Police Greg Siler, Finance Director Shannan' Williams, Town Clerk  Present:  Bob Spence, Town Attorney Bill Dreitzler, Town Engineer APPROVAL OF AGENDA:  The invocation was given by Councilman Scott followed by the Pledge of Allegiance.  Councilman Rabil made a motion, seconded by Councilman Lee to approve the agenda with the  following amendments:  Presentation: Add Proclamation: In Honor of James W. Freeman's Service to Consent Agenda: Special Event: Melanie Wrighti Beau & Beauty Spring Into Closed Session Correct the Statue from NCGS143-318 (a) (3) to (a)( (5)  the Town of Smithfield Summer event  Unanimously approved. PRESENTATIONS:  1. Proclamation: In Honor of. James W. Freeman'sServiceto the Town of Smithfield Mayor Moore presented Mr. Freeman with a proclamation honoring his service to the Town of  Smithfield serving as Interim Town Manager.  PROCLAMATION  Inl Honor of. James W. Freeman's Service to the Town of Smithfield  WHEREAS, James (Jim) Freeman has served as the Interim Town Manager since August 2015; WHEREAS, Mr. Freeman is an outstanding person who has contributed sO much to the Town of WHEREAS, Mr. Freeman provided exemplary and invaluable service to the citizens of Smithfield with his friendly nature and his willingness to listen to all concerns expressed to him; and WHEREAS, Mr. Freeman became a teacher and mentor to the Town's Staff with the classic  and  Smithfield in a short period of time; and  question, "I know whatlwould do, but what do you think?" and  36    WHEREAS, as Town Staff diligently tried to teach Mr. Freeman the "Smithfield Way', he WHEREAS, Mr. Freeman's infectious laugh and his positive nature will be missed by all; and WHEREAS, the Town of Smithfield is deeply indebted to James (Jim) Freeman for his service to NOW, THEREFORE, I, M. Andy Moore, Mayor oft the Town of Smithfield along with the members oft the Town Council, express our sincere appreciation to. James (Jim) Freeman for his service to the Town of Smithfield, and highly commend him fort the manner in which he has carried out  challenged us tol keep learning and striving for excellence; and  our community.  his duties and responsibilties.  PUBLIC HEARINGS:  1. FY2016-2017 Town of Smithfield Budget  Councilman Harris made a motion, seçonded by Councilman Scott to open the public  hearing. Unanimously approved.  Town Manager Michael Scott informed the Council and the public that a proposed budget was provided to the Council on May 24" and a copy was on filei in the office of the Clerk. Mr. Scott reviewed some of the highlights oft the FY 2016-2017 Budget. They are as follows:  Balanced in all funds $13,422,943- $17,337,747- o $6,907,210- No Tax Increase (0.57)  General Fund Electric Fund Water/Sewer Fund  ($ 2 257,155) ($6 608,507) ($1,807,688) ($2,673,350)  Average Decrease in Electric Rates of2.5%  Increase is' Water and Sewer Fees Residential Average $5.50 and $13.00/month General Fund Balance remains above 25% Fiscal Policy Requirements  Includes Necessary Capital Expenditures $1,576,800 - General Fund $ 930,000 D Electric Fund $1,110,000 -Water Sewer Fund Maintained Medical Employee Benefits at Similar Level Provides for a2 2% Salary Increase for Employees  Major Capital Expenditures: Police- Fire-  Replaced 3 Police Cars $ 87,000 Replacement Engine #3  $530,000- - ordered in FY 15-16 $195,000 $300,000- (Powell Bill) $170,000 $65,000 $90,000  Gen Govt.- Replace Finance RMS PW Streets- Annual Street Resurface PW Sanitation-Replace Trash Truck Replace storage tanks (2) Sludge Press Water/Sewer  Water Plant  37    I&IReduction AMI Metering Upgrade and Replace Water Lines Generator Upgrades AMI/Smart Grid Continue Voltage Conversion Project  $ 1 100,000 $200,000 $ 410,000 $ 105,000 150,000 $400,000  Electric  Venture Drive Reconstruction Project $700,000 = out of fund balance through proper  saving fort the past several years. Booker Dairy Road Utility Project from NCDOT  $3,500,000 - relocate utilities 25% will be reimbursed  Eliminates Transfer from Electric to General Fund Previousy$157,000) Continues Brogden Road Substation - Conversion project 12.5% decrease in electric rates over FY 2014-15.  Electric Rates Decreasing by average 2.5%. This is the third decrease in the last year, totaling  Councilman Scott stated that the Town had the second lowest electric rates in the state.  Water/Sewer rates increasing as the result of infrastructure needs. Inflow and Infiltration (I& Increased fees for residential customers will equate about $5.50/month for in town and  ) creates increased sewer costs during times of increased precipitation.  $13.00/month for out of town customers. Capital Reserve Fund Created for FY2016-17  $50,000 moved into Capital Reserve Fund for FY2017-18 purchase of used backhoe $125,000 moved into Capital Reserve Fund for 2017-18 purchase of new Street Debt the Smithfield Crossings loan in the amount of $175,000 could be paid off in the Mr. Scott expressed his appreciation to the Council, Mr. Freeman and the Department Heads on  for Street Department Sweeper current fiscal year.  working together to create al balanced budget.  Mayor Moore asked ift there was any comments from those in attendance.  Sandra Butos questioned the increase in the water bills and stated that town employees should not Tony Nixon questioned why the Town would pay ofF the debt service on the Smithfield Crossings loan. Mr. Scott responded that he and the Finance Director chose that loan based on the kind of  receive a 2% increase in pay.  savings the Town would realize ifit was paid off early.  38    Councilman Wood made a motion, seconded by Councilman Lee, to close the Public Hearing. Attached hereto and made a part of the official minutes is a copy of the PowerPoint presentation. Councilman Wood expressed his appreciation to alli involved in the budget process  Unanimously approved.  No action taken. CITIZENS' COMMENTS:  Mike Reddick of Raleigh, NC addressed the Council on recreations. Mr. Reddick explained that recreations are not for one person or one group of people. East Smithfield has not had recreations since he left in 1999. Parents do not have time or a way to get them to the SRAC. Children in East Smithfield have nowhere to go. Mr. Reddick informed the Council that he was the first person to bring t-ball to Smithfield at Smith Collins Park. He asked the Council to take themselves down to the kids' level and work together to get them off the street. Mr. Reddick explained that if the pool is demolished, the Council would be fighting history. The pool is closed because it was operated incorrectly. Mr. Reddick suggested using South Campus as a recreation center. Recreation should be in all parts of Ebony Frasier of Fayetteville Street in Smithfield questioned who determined how funds were allocated for parks and recreation. Town Manager Michael Scott explained the budget process to Ms. Frasier. Ms. Frasier questioned, in the event that the pool is permanently closed, has there been discussions of where the youth of the district will go in the summertime. Mr. Scott explained that he has proposed opening a recreation center with a community policing office in the District and approximately $77,000 has been budgeted for that project with a location yet to be determined. The Lucy Washington of Birch Street in Smithfield questioned the newspaper article which stated that the Town was not responsible for the drainage in Pine Acres. Mr. Scott responded that the Town's  the city.  board has worked very hard to provide exactly what Mr. Reddick is talking about.  Engineer will discuss this later in the meeting.  CONSENT AGENDA:  Counciiman Harris made a motion, seconded by Councilman Wood, to approve the following items as  listed on the Consent Agenda: 1. Approved thet following Minutes: May 3, 2016 - Regular Meeting May 9, 2016 - Budget Work Session May 12, 2016 - Budget Work Session May 16, 2016 - Budget Work Session May 18, 2016 = Budget' Work Session  2. Special Annual Event- Street Fair: The applicant, First Baptist Church (Tommy Cook), gained approval to conduct a non-profit event to be held on June 9, 2016 between the hours of6:00 pm and 9:00 pm. This event was approved with amplified sound and street closings on 4" Street 3. Special Event- Open House: The applicant, Harbor of Johnston County, gained approval to conduct an outdoor non-profit event with amplified sound to be held on June 7, 2016 between the  between Johnston and Church and a portion of Johnston Street.  hours of 5:30pm and 7:00 pm.  39    4. Special Events: Various Events to bel held in Smithfield ini the months of. June and. July. For 5. Annual Special Event - Three Little Pigs Triathlon: For information only as this was approved in 2011 as an annual event The event was to be held on June 18, 2016. The cost associated with this event is $300 for 3 police officers for 4 hours. The Smithfield Police Department had budgeted 6. Slow Children at Play Signs - gained approval for 2"Slow, Children at Play" signs to be erected 7. Approved an amended contract with Johnston Community College for Law Enforcement Services. This allows the current School Resources Officers to remain during the summer months. The (Attached by reference and made a part of these oficial minutes is a copy of the approved Campus Police Officer Contract. A copy is oni file in the Office of the Town Clerk Contract- 2016: Johnston Community College Campus Police Officers.)  Information Only as these events were previously approved  funds fort this event.  on Edgerton Street in Smithfield.  updated annual amount to be paid by the College will be $129,744.00  8. Advisory Board/ Committee Appointments  Katherine Tamer was appointed to serve at first term on the Appearance Commission. Gerald Joyner was reappointed tos serve as second term on the Planning Board.  9. Approved the appointment of Town Manager Michael L. Scott to serve as the Commissioner representingt the Town of Smithfield on the North Carolina Eastern Municipal Power Agency Board  of Commissioners. 10. New Hire Report Position PIT P&R Staff P/T P&R Staff PIT P&R Staff P/TI Lifeguard PITI Lifeguard PITI Lifeguard P/T Lifeguard PITI Instructor PITI Instructor PITI Instructor Records Clerk Police  Department P&R-Recreation P&R - Recreation P&R - Recreation P&R- - Aquatics P&R - Aquatics P&R-A Aquatics P&R-/ Aquatics P&R-Aquatics P&R-A Aquatics P&R-A Aquatics  Budget Line 10-6200-0210 10-6200-0210 10-6200-0210 10-6220-0220 10-6220-0220 10-6220-0220 10-6220-0220 10-6220-0230 10-6220-0230 10-6220-0230 10-5100-0200  Rate of Pay $8.00/hr. $8.00/hr. $8.00/hr. $7.50/hr. $7.50/hr. $7.50/hr. $10.00/hr. $15.00/hr. $10.00/hr. $10.00/hr.  $14.183/hr. $29,500.64/yt.)  11. Special Event - Spring into Summer: The applicant, Melanie Wright (Beau and Beauty), gained approval to conduct an outdoor event on or before October 1, 2016 in the rear parking lotof805  South Third Street between the hours of 8:30am and 6:00 pm  Unanimously approved. BUSINESS ITEMS:  1. Community Service Presentation  Public' Works Director Lenny Branch made a presentation to the Council on the Community Service Program that is benefitting the Town of Smithfield. Mr. Branch explained that this program utilizes community service workers to remove litter and debris from the Town's right of ways.  40    Mayor Moore stated that this is one piece oft the puzzle to make Smithfield al better place for residents and businesses. We need more people like Mr. Reddick to geti involved. We can always use your 2. Consideration and Approval to hire two part time employees for the  assistance.  Water/Sewer Department.  Public Utilities Director Ted Credle addressed the Council on a request to hire two- part time employees for the Water/Sewer Department. Mr. Credie explained that the intent of the temporary positions are to provide the Town with a part-time labor force (4 hours per day, 5 days per week = at a rate of $8.00 per hour) to aid in mowing and weed-eating through the outfalls, around manhole structures, and at lift stations during the summer growing season. These positions will, ideally, be filled by high school and/or college students, looking for work during the summer break. The term for this employment is set for a ten week period, starting on June 19, 2016 and ending on August 13,  2016. Thet total cost for both employees, for at ten-week term is under $3,000.  Councilman Rabil made a motion, seconded by Councilman Dunn, to approve the  request as submitted. Unanimously approved.  3. Update on the Smithfield Crossings Bufferl Fence  Town Engineer Bill Dreitzler provided the Council with an update on the Smithfield Crossings Buffer. Mr. Drietzler explained that he was able to make contact with the property owner; Mr. Etheridge was agreeable to the type of wall buffer and landscaping and had agreed to schedule a face to face Councilman Lee questioned if the committee members were aware of the conversations and a potential meeting with Mr. Etheridge. Mr. Drietzler responded that all had been informed.  meeting with Mr. Drietzler.  No action taken  4. Update on the Pine Acres Drainage  Town Engineer Bill Dreitzler provided the Council with an update on the Pine Acres drainage issues. Mr. Dreitzler explained that he would provide his profession opinion albeit not a popular opinion. He explained that what he looked for from a community standpoint is the drainage the Town is responsible for. If the drainage is leaving right of way and damaging private property then that would be a Town issue. If the water is not flowing from the property into the right of way then that would be individual property owners' issue. He further explained that a major part of the problem in the Pine Acres subdivision is there is not 6 feet of fall from the highest point to the lowest point. This problem was originated by the developer and not the Town. It was his opinion that properties will hold water Councilman Harris questioned if there was a problem with the streets flooding. Mr. Dreitzler responded that the Town did not cause this problem. but he would meet with any citizens any time to Councilman Harris further questioned if a pump station would help alleviate some of the drainage issues. Mr. Dreitzler responded that the water will not flow off the properties because of a lack of Mayor Moore questioned if all the catch basins had been inspected. Mr. Dreitzler stated that was typically complaint driven. He further explained that Mr. Branch was able to locate an issue whereby a root system had invaded a drainage pipe. That has been repaired and the pipe replaced. Councilman Lee questioned the right of way behind Ms. Washington's house. Mr. Dreitzler responded  because of the elevation problem and unfortunately, there really isn'ta a fix to that  discuss their individual problem to find a solution.  grade therefore a pump station would not be beneficial.  that he has been unable to find a recorded right ofway.  41    Mayor Moore questioned if more drains could be installed. Mr. Dreitzler responded that you would have to have a discharge location with enough fall and there just was not enough fall in the Mayor Moore further questioned the process of inspecting all the catch basins. Public Works Director Lenny Branch responded that a camera had to be rented to be able to view the lines for any obstructions. Mayor Moore requested that all catch basins be inspected and devise a plan to inspect Town Manager Michael Scott informed the Council that he would provide them with information on the rental of a necessary camera and a plan for the inspection of all the catch basins throughout Town.  subdivision.  alli in the Town.  No action taken.  COUNCILMEMBERS COMMENTS:  Councilman Harris stated that at our last council meeting, staff was directed to provide an accounting oft the streetscape project. Mr. Scott responded that Mr. Freeman was conducting that research. Mr. Freeman responded that this was a difficult process as records from that time were not orderly. He explained he would provide a detailed memo to the Manager once all thet facts were obtained. Councilman Lee stated that as the Council went through this budget there seemed to be a lot of excuses. Hes stated that Parks and Recreation was not about the programs but the people running the programs. He questioned when the scoreboard for Smith Collins Park was ordered because he personally called the company and they have not been ordered. He further stated some of the Parks and Recreation staff were rude and disrespectful. Mr. Lee directed the Town Manager to terminate the Parks and Recreation Director stating that the Town needed to move in a new direction. He further stated he would discuss the Planning and Public' Works Departments at the next meeting. Mayor Moore stated that one more meeting would be needed to finalize the FY 2016-2017 budget. It was the consensus of the Council to recess this meeting until Monday, June 20"h at 6:30pm  TOWN MANAGER'S REPORT  Town Manager Michael Scott provided al brief update on the following:  Funding for the streetscape project has been received and lights have been ordered Public Works Director Lenny Branch did a good job of replacing the sidewalks on 3" street which Update on the Police Chief hiring process. Applications are being submitted with the first review  Open enrollment would bel held for employees were paid for by the Appearance Commission Town hall day tomorrow and a banquet in clayton  taking place June 13"h. Department Reports  Ahighlight of each department's monthly activities was given to the Council.  CLOSED SESSION: Pursuant to NCGS 143-318.11 (a) (5)&(6)  Councilman Harris made a motion, seconded by Councilman Wood, to go into closed session pursuant to NCGS 143-318.11 (a) (5) & (6) to discuss potential property acquisition and a personnel matter. Unanimously  approved at 8:42pm.  RECONVENE TO OPEN SESSION:  42    Councilman Harris made a motion, seconded by Councilman Wood, to reconvene in open session.  Unanimously approved at 9:47 pm.  RECESS  There being no further business, Councilman Harris made ar motion, seconded by Councilman Dunn, to recess the meeting until Monday, June 20, 2016 at 6:30 pm in the Council Chambers. Unanimously approved.  M.Andy Moore, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  43    The Smithfield Town Council continued the recessed June 7, 2016 regular meeting on Monday, June 20, 2016 at 6:30 p.m. in the Council Chambers of the Smithfield Town Hall. Mayor M. Andy Moore presided.  Councilmen Present: J.F Perry Harris, District2 Travis Scott, District3 John A. Dunn, At-Large Stephen Rabil, At-Large  Councilmen Absent  Administrative Staff Present Michael L. Scott, Town Manager John Blanton, Fire Chief Lenny Branch, Public' Works Director Ted Credle, Public Utilities Director Gary Johnson, Parks & Rec Director R.K Keith Powell, Interim Chief of Police Greg Siler, Finance Director Shannan Williams, Town Clerk  Emery D. Ashley, Mayor Pro-Tem Marlon Lee, District 1  Roger A. Wood, District 4 Jim Freeman, Interim Town Manager  Staff absent  Tim Kerigan, Human Resources/PIO  Mayor Moore reconvened the meeting at 6:30 pm. Smithfield Benefits Update - Mark III  Town Manager Michael Scott informed the Council that staff was contacted by our insurance broker, Mark III, to address a change in our dental insurance. Mr. Scott explained the current plan that was presented in the budget included a 19% increase. Mark III renegotiated with Guardian and the increase in premiums was reduced by 4%. While they were renegotiating with Guardian, another company Ameritas provided a quote that was significantly less with less coverage. It was the opinion of Mark III that the quotes received from Ameritas was significantly less because they were trying to get the Town's business. It was the broker's Mr. Scott further explained that the 15% increase saves the Town about $3100 since staff had budgeted for a 19% increase. If the Council elected to switch carriers to Ameritas, it would be a savings of $8,000 a year. It was the recommendation of the Town Manager to remain with Guardian at the current coverage levels. Mr. Scott explained that Town employees have already had open enrollments and if anything was changed, then  recommendation to remain with Guardian at the current coverage levels.  all employees would have tol bei informed.  Councilman Scott made a motion, seconded by Councilman Dunn, to approve the request to remain  with Guardian for dental benefits at the current coverage. Unanimously approved.  Firefighter Positions  Town Manager Michael Scott explained that he and Finance Director Greg Siler reviewed the General Fund budget to locate any savings to fund the three firefighter positions. Mr. Scott and Mr. Siler identified several areas of cost savings. Mr. Scott informed the Council that the Fair Labor Standards. Act (FLSA) was proposing an increase to the salaries of those employees classified as exempt. The first proposed amendment to the FLSAwas to increase the salaried amount to $50,440 effective July 1. This proposed amendment was recently updated and the federal government chose to increase the base salary to $47,476 effective December 1. Given this change, $11,150 was saved in the general government department, $4,770 was saved in the Public Councilman Scott questioned the feasibility of an employee being classified as exempt or non-exempt. Mr. Scott responded that in some cases it was more cost effective to leave those exempt employees and increase Councilman Scott questioned the amount of employees affected by this change. Mr. Scott responded that only  Works Department: and $1,770 was saved in the SRAC budget.  their wages then to have to pay overtime. five employees would be affected.  44    Mr. Scott explained that another cost savings realized was the Town's health insurance cost which was originally budgeted at as six percent (6%) increase. The Town is only realizing a 3.09% increase. The budgeted Mr. Scott informed the Council that it was at this point where Fire Chief Blanton, the Finance Director and he evaluated the current structure of the Fire Department. Mr. Scott explained that in the current budget at full time Training Officerl Assistant Fire Chief was proposed. With this position and the additional three positions, Chief Blanton felt confident he would no longer need to utilize part-time firefighters. He would still employ two part- time inspectors and one part-time administrative assistant. Terminating employment with the part-time firefighters was discussed. Chief Blanton didn't foresee any problem with relieving the part time employees of their position as most had full time jobs elsewhere. Also proposed, was the elimination of the requested boat motor in thel Fire Department (not a reoccurring expense) and also to repay the balance of a street loan. Councilman Harris questioned ift the loan payoff would occur in the current fiscal year. Mr. Scott responded that Mayor Moore questioned the starting salaries of the three new fire fighters. Mr. Scott responded that they Mayor Moore questioned if the starting and maximum salaries for every employee would increase by 2%. Mr. Scott responded that the minimum and maximum salaries would increase for every employee and Mayor Pro-Tem Ashley stated that the Council was presented with a grant opportunity to pay these three positions. He asked staff to investigate the first responder program and the cost for fire protection service for Mayor Moore asked Chief Blanton if he was confident that he would not be back in front of the Council in at few months requesting part time employees if three firefighters were hired. Chief Blanton responded he was very confident that these three employees would be sufficient. The only time he could possibly need assistance  savings was $28,770.  itwould be paid offi in this fiscal year as most departments were under budget.  would start at the base salary of$33,100.  classification by 2% for the first time since 2009. response to those int the rural fire tax district.  would be during vacation situations, but he felt confident he could manage.  Powell Bill  Town Manager Michael Scott informed the Council that due to a posting error, the Powell Bill Fund did not appear on the budget summary balance sheet presented on May 24th. The budget must be amended to account for Powell Bill expenditures; $7,500 was eliminated from General Government. This money was originally left in the budget in case the Town Manager needed tos seek legal advice when evaluating changes to personnel structures and positions that may be recommended to the Council in the future. There has been $40,000 removed from the Planning Budget allocated for a Storm Water Action Plan. This is money that would have been used to hire an outside firm to create a plan and recommendation on how the Town should proceed with the Town's storm water runoff and its possible negative impact on the Neuse River. While this is an important issue to address, iti is not exigent at this time. The Finance Department was budgeted to purchase a new Finance Records Management System at a cost of $195,000. Because of the structure in place to get the new system operational, a projection of $57,500 will be needed in FY2016-17. The additional $137,500 would Councilman Scott questioned if the street repair plan was still in place. Public Works Director Lenny Branch responded that ity was still in place and that the Town's Engineer was reviewing the plan to find out if there are  be budgeted as a capital project in FY2017-18.  now other streets that have become more of a priority.  Franchise Tax Revenue Estimate  The Franchise Tax revenue estimate has been increased by $100,000. The Town Manager had originally used this amount in his original projections as actual revenues in FY 2014-15 were $1,018,994 with current year projected revenues of $1,010,000. Franchise revenues are received quarterly. The revenue projection provided to Council on May 24th was $900,000. This revenue estimate has been increased to $1,000,000. Iti is likely with the additional hotel that has just recently opened for business, along with the additional businesses  opening in FY 2016-17, that these revenues will be higher than previous years.  45    Mayor Pro-Tem Ashley stated that Planning Director Paul Embler had previously specified that the storm water management and Mr. Siler indicated that the financial software package were necessary. Mr. Scott responded that he had been hesitant about the storm water management study because once it was completed, the Town would have to act on it. He further explained that the financial software conversion would begin this year Town Manager Michael Scott informed the Council that all proposed changes are in the budget and thel budget Councilman Harris questioned ift the Pine Acres fence and landscaping was in the budget. Mr. Scott responded that it would be paid out of contingency funds or it could be paid out of the savings realized in this year's budget. Mr. Scott stated the funds could be encumbered now. It was the opinion of Mayor Pro-Tem Ashley to encumber those funds now sO that the Council wouldn't have to worry about it later. Mr. Scott informed the Council that at fence would have to be constructed behind the Waffle House for approximately 1751 feet. When  and the balance would be budgeted in the next fiscal year.  ordinance.  the Town received an easement for pipe relocation, the Town agreed to replace thet fence.  Mr. Scott also informed the Council  Councilman Rabil made a motion, seconded by Councilman Dunn, to approve the FY 2016-2017 Budget and the Budget Ordinance. Councilman Rabil, Councilman Dunn and Councilman Scott voted in favor oft the motion. Mayor Pro-Tem Ashley and Councilman Harris voted against the motion. Motion  passed 3-2  TOWN OF SMITHFIELD BUDGET ORDINANCE FY 2016-2017  BE IT ORDAINED by the Town Council of the Town of Smithfield, North Carolina, meeting in the Smithfield Town Hall Council Chambers on this 20" day of June, 2016, that the following fund revenues and departmental expenditures,  together with certain restrictions and authorizations, are adopted:  Section I. General Fund  Iti is estimated that thet following revenues will be available in the General Fund for the fiscal year  beginning July 1,2 2016 and ending June 30, 2017:  Current & Prior Year Property Taxes Sales and Services Licenses, Permits and Fees Unrestricted intergovernmental Revenues Restricted Intergovernmental Revenues Investment Earnings Loan Proceeds Other  5,998,779 2,316,520 78,244 3,192,700 547,000 6,000 104,000 553,475 726,225 13,522,943  Fund Balance. Appropriated  The following amounts are hereby appropriated in the General Fund for the operation oft the Town Government andi its activities for the fiscal year beginning July 1,2016 and ending June 30, 2017in  46    accordance with the Chart of Accounts heretofore established for the Town of Smithfield:  General Government Non-Departmental Debt Service Finance Planning Police Fire General Services Streets Garage Powell Bill Sanitation Parks/Recreation Aquatics Center Contingency  389,407 898,709 1,283,352 159,792 367,698 3,608,035 1,494,473 474,072 1,251,604 91,880 348,225 1,237,219 817,422 927,503 173,552 13,522,943  Section II. Water and Sewer Fund  It is estimated that the following revenues will be available in the Water and Sewer Fund for the fiscal  year beginning July 1, 2016 and ending June 30, 2017:  Water Sales Sewer Sales Investment Earnings Other Revenues Fund Balance Appropriated  2,890,000 3,270,000 9,000 738,210 6,907,210  The following amounts are hereby appropriated in the Water and Sewer Fund for the operation oft the Town Government and its activities for the fiscal year beginning July 1, 2016 and ending June 30, 2017 in accordance with the Chart of Accounts heretofore established for the Town of Smithfield:  Water Treatment Plant Water and Sewer Distribution Debt Service Contingency  1,721,097 4,585,521 495,361 105,231 6,907,210  Section III. Electric  Iti is estimated that the following revenues will be available in the Electric Fund for the fiscal year  beginning July 1, 2016 and ending June 30, 2017:  Electric Sales  16,894,747  47    Penalties Investment Earnings Other Revenues Fund Balance Appropriated  400,000 16,000 27,000 17,337,747  The following amounts are hereby appropriated in the Electric Fund for the operation of the Town Government and its activities for the fiscal year beginning July 1, 2016 and ending June 30, 2017in accordance with the Chart of Accounts heretofore established for the Town of Smithfield:  Electric Dept. Operation Debt Service Contingency  16,674,273 359,972 303,502 17,337,747  Section IV. Firemen's Relief Fund  Iti is estimated that the following revenues will be available in thel Firemen's Relief Fund for the fiscal  year beginning July 1,2 2016 and ending June 30, 2017:  Fund Balance Appropriated (from Firemen's Relief Fund)  9,000 90 9,090  Interest  The following amounts are hereby appropriated int the Firemen's Relief Fund for the operation of the Town Government and its activities for the fiscal year beginning July 1, 2016 and ending June 30, 2017 ina accordance with the Chart of Accounts heretofore established for the Town of Smithfield:  Firemen's Supplemental Retirement  9,090  Section V. Smithfield Fire Tax District  Iti is estimated that the following revenues will be available in the Fire District Tax Fund for the fiscal  year beginning July 1, 2016 and ending June 30, 2017:  Smithfield Fire District Tax Motor Vehicle Tax Taxes  148,000 18,000 9.,400 175,400  The following amounts are hereby appropriated in the Fire District Tax Fund for the operation oft the Town Government's Fire Service activities for the fiscal year beginning July 1,2 2016 and ending June 30, 2017 in accordance with the Chart of Accounts heretofore established for the Town of Smithfield:  Transfer to Generall Fund  175,400  48    Section VI. J.B. George Beautification Fund year beginning July 1, 2016 and ending June 30, 2017:  Iti is estimated that the following revenues will be available in the. J.B. George Fund for the fiscal  Interest  1,200  The following amounts are hereby appropriated in the J.B. George Fund for the operation of the Town Government's Special Projects for the fiscal year beginning July 1, 2016 and ending June 30,2017 ina accordance with the Chart of Accounts heretofore established for the Town of Smithfield:  Special Projects  1,200  Section VII. General Capital Reserve Fund  Iti is estimated that the following revenues will be available in the General Capital Reserve Fund for the  fiscal year beginning July 1, 2016 and ending June 30, 2017:  Transfer from General Fund  175,000  The following amounts are hereby appropriated in the General Capital Reserve Fund for the operation of the Town Government andi its capital activities for the fiscal year beginning July 1, 2016 and ending June 30, 2017, in accordance with the Chart of Accounts heretofore established for the Town of Smithfield:  Transfer to General Capital Reserve Fund for the Following Allocations:  Backhoe Street Sweeper  50,000 125,000 175,000  Section VII. General Capital Project Fund  Iti is estimated that thei following revenues will be available in the General Capital Project Fund for the  fiscal year beginning July 1, 2016 and ending June 30, 2017:  Transfer from General Fund Loan Proceeds  823,500 104.000 927,500  The following amounts are hereby appropriated in the General Capital Project Fund for the operation of the Town Government and its capital activities for the fiscal year beginning July 1,2 2016 and ending June 30, 2017, in accordance with the Chart of Accounts heretofore established for the Town of Smithfield:  Financial Software Garbabe Truck Venture Drive Reconstruction  57,500 170,000 700,000 927,500  49    Section IX. Water/Sewer Capital Project Fund fiscal year beginning. July 1,2016 and ending June 30, 2017:  It is estimated that thei following revenues wil be available in the Water/Sewer Capital Project Fund for the  Transfer from W/S Fund  600,000  The following amounts are hereby appropriated in the Water/Sewer Capital Project Fund for the operation of the Town Government and its capital activities for the fiscal year beginning July 1, 2016 and ending June 30, 2017, in accordance with the Chart of Accounts heretofore established for the Town of Smithfield:  Sludge Dewatering 1&1 S&W Smithfield  90,000 100,000 210,000 200,000 600,000  Upgrd Lift Station #12 and Replace Force Main Install 16 Inch Water Line Frank Jones Rd  Section X. Electric Capital Project Fund  Iti is estimated that the following revenues willl be available in the Electric Capital Project Fund for the  fiscal year beginning. July 1, 2016 and ending June 30, 2017:  Transfer from Electric Fund  400,000  The following amounts are hereby appropriated in the Electric Capital Project Fund for the operation of the Town Government and its capital activities for the fiscal year beginning July 1, 2016 and ending June 30, 2017, in accordance with the Chart of Accounts heretofore established for the Town of Smithfield:  Voltage Conversion  400,000  Section XI. Booker Dairy Road Capital Project Fund the fiscal year beginning July 1,2016 and ending June 30, 2017:  Iti is estimated that the following revenues will be available in the Booker Dairy Rd Capital Project Fund for  Loan Proceeds Transfer From Electric Fund  3,625,000 275,000 3,900,000  The following amounts are hereby appropriated in the Booker Dairy Rd Capital Project Fund for the operations of the Town Government and its capital project activities for the fiscal year beginning July 1,2 2016 and ending June 30, 2017, in accordance with the Chart of Accounts heretofore established for the Town of Smithfield:  Engineering Misc/Atty and LGC Power Line Relocation Construction  100,000 25,000 275,000 3,500,000 3,900,000  50    Section XII Tax Rate Established  An Ad Valorem Tax Rate of $.57 per $100 at full valuation based on estimated 99.7% tax collection percentage is hereby established as the official tax rate for the Town of Smithfield for the fiscal year 2016-2017. At tax rate for the Special Tax District to provide funding for the Downtown Smithfield Development Corporation is established at $0.19 per $100  valuation. Atax rate for the Smithfield Rural Fire District is established at $0.12 per $100 valuation.  Section XII- Fee Schedule, Limited Privilege Licenses, and Fees  The fee schedule attached hereto and limited privilege license for the privilege of conducting trades, businesses, professions, shows exhibitions and amusements within the Town of Smithfield are hereby levied at Council adopted rates  provided by the General Statute guidelines and fee schedule attached hereto.  Section XIII- Special Authorization- Budget Officer  The Town Manager shall be authorized to reallocate departmental appropriations among the various objects of  expenditure.  The Town Manager shall be authorized to affect interdepartmental transfers, in the same fund, not to exceed 10 percent of the appropriated monies for the department whose allocation is affected. Any such transfers shall be reported to the Town Council at its next regular meeting and shal! be  entered into the minutes.  Section XV- Utilization of Budget and Budget Ordinance  This ordinance and the budget document shall be the basis of the financial plan for the Smithfield Municipal Government during the 2016-2017 fiscal year. The Budget Officer shall administer the budget, and he shall ensure that the operating officials are provided guidance and sufficient details to implement their appropriate portion of the Budget. The accounting section shall establish records which are in agreement with the budget and this ordinance and the appropriate statutes of  the State of North Carolina. The fee schedule may be amended by majority vote of Council.  All ordinances or parts of ordinances in conflict are hereby repealed.  Year End Budget Amendments Year End Budget Amendments of 2015-2016  Finarice Director Greg Siler highlighted the budget amendments brought before the Council for consideration. Mayor Pro-Tem. Ashley requested that staff provide the Council with al beginning budget, a footnote of budget  amendments made throughout the year and ai final ending actual budget.  Councilman Harris made a motion, seconded by Councilman Dunn to approve the year end budget  ameridments of 2015-2016. Unanimously approved.  51    BUDGET AMENDMENTS June,2016  GENERAL FUND 1. Expenditures Fees Advertising Awards/Recognitions Manager  BEFORE $ 68,772 99,437 1,750 1,400 12,000 213,420 $ 396,779  ADJ. $ 24,000 8,000 2,000 3,000 10,000 (47,000) $  AFTER $ 92,772 107,437 3,750 4,400 22,000 166,420 $ 396,779  10-4100-0200 General Government- - Salaries 10-4100-0400 General Government- - Professional 10-4100-1401 General Government-Job 10-4100-1500General Government- Service 10-4100-3402 General Government- Interim 10-9990-5300 General Fund Contingency  To balance the General Government Department at year end  2. Expenditures Program  10-4110-5719 Non-Deparmentat: Wellness 0410SIRRPApeeNs: Public Library 10-9990-5300General Fund Contingency  $ 21,000 27,978 (48,978) $  $ 21,000 280,812 117,442 $ 419,254  $ 252,834 166,420 s 419.254  To establish and fund the Wellness Program as approved at the 4/21/2015 Council Work Session  and fund Town's share ofl library roofrepair  3. Expenditures Development Fund  10-4110-5710Non-Departmental: Economic 10-4110-5718 Transfer to General Capital Project  $ 32,000 $ 32,000  $ (17,000) 17,000  $ 15,000 17,000 $ 32,000  To establish and fund Market Street Lighting Project  4. Revenue  $ 687.387  $ 156.823  $ 844,210  10-3990-0000 Fund Balance Appropriation  Expenditures  52    $  $ 156.823  $ 213,803  10-4120-9537 Debt Service Street Paving 2009 56,980 To fund early payoff of 2009 Street Paving Loan with BB&T at. June 24,,2016  5. Expenditures Outlay  10-5100-7400 Police - Capital  $ 235,200 117.442 $ 352,642  $ 28,000 (28.000) $  $ 263,200 89,442 $ 352.642  10-9990-5300 General Fund Contingency  Toi fund the purchase of property (116S. Fifth Street) next to police department  6. Revenue  $ 25,000 20,000 $ 45,000 $ 19,000 20,000 $ 39,000  $ 20,000 20,000 $ 40,000 $ 20,000 20,000 $ 40,000  $ 45,000 40,000 $ 85.000 $ 39,000 40,000 $ 79,000  10-3900-1200 Grave Opening Fees 10-3900-1101 Riverside Ext. Lot Sales  Expenditures  10-5500-3400 Grave Opening  10-5500-3201 General Services Riverside Ext.  Reimb.  To fund grave opening charges to actual  7. Expenditures  $ 1,500 (1.500) $  $ 1,500 101,373 $ 102.873  10-5600-3601 Streets - Misc. 10-5600-3400 Streets - Street Lightning  $ 102,873 ls 102,873  To fund miscellaneous expenses in Streets Dept.  8. Expenditures  $ 11,300 89,442 $ 100.742 53  $ 10,000 (10,000) $  $ 21,300 79.442 $ 100,742  10-5650-3300 Garage Supplies & Operations 10-9990-5300 General Fund Contingency    To balance the Garage Department at year end  9. Expenditures  $  $ # 9,000 1,303 1,772 9,818 24,930 12,360 16,125 (1,000) (19,500) (7,500) (47,308) $  $ 9,000 1,303 1,872 9,918 25,030 12,460 16,225 299,000 500 32,300 32,134 $ 439.742  10-5700-0400 Powell Bill Professional Services 10-5700-1700 Powell Bill Equipment Maintenance 10-5700-3100 Powell Bill Vehicle Maintenance 10-5700-3300 Powell Bill Supples/Operations 10-5700-3301Powel. Bill Sidewalk & Curb Repair 100  100 100 100 100 300,000 20,000 39,800 79,442 s 439.742  10-5700-3500 Powell Bill -  Drainage  10-5700-3501 Powell Bill - Contract Serv 10-5700-7300 Powell Bill - Patch and Resurface 10-5600-3301 Streets Sidewalk & Curb Repair 10-5600-3300 Streets Supplies and Operations 10-9990-5300 General Fund Contingency  To balance the Powell Bill Department at year end  10. Expenditures  $ 16,000 (8,000) (8,000) $  $ 16,000 69,400 24,134 $ 109.534  10-5800-0300 Sanitation - Temp Agency Labor 10-5800-3000 Sanitation - Fuel 10-9990-5300 General Fund Contingency  $ 77,400 32,134 $ 109,534  To establish and fund templ helpi in Sanitation  11. Expenditures  $ 5,000 24.134 s 29.134  $ 10,000 (10,000) $  $ 15,000 14,134 $ 29,134  10-6220-0300 Aquatics Center. Temp Labor 10-9990-5300 General Fund Contingency  To balance the Aquatics Dept. at year end WATERISEWERFUND 12. Expenditures  54    $ 161,325 49,000 $ 210.325  $ (94,000) 94,000  $ 67,325 143,000 $ 210,325  30-9990-5300 Water/Sewer Contingency 30-7220-1700 Water/Sewer Distibution-Service  Contracts  To fund Wilson Street Sewer Line and Road Repair  13. Revenue Expenditures Contingency Treatment  30-9990-5300 Water/Sewer Distribution- 30-7220-3400 Water/Sewer Dist. - Sewage  $ 67,325 2,500,000 s 2,567,325  $ (67,325) 71,325 s 4,000  $ 2.571,325 $ 2,571,325  To balance the Water/Sewer Distribution Department at year end.  14. Revenue  s 517,080  $ 123.700 $ 123.700  S 640,780 $ 123.700  30-3970-0700 Water/Sewer Fund Balance 30-7220-9101 Transfer to' Water/Sewer Capital  Expenditures Project Fund for  $  To establish and fund (initially from W/S Fund Balance, then later to borrow) engineering and design expenses  Booker Dairy Road Project ELECTRIC FUND 15. Expenditures  $ 28,000 $ 22,000 (50.000) $  $ 28,000 279,400 14,150.000 $ 14,457.400  31-7230-3502 Electric Logics Software Maint 31-1230-3501Electic. - Service Contracts 31-7230-4800 Electric - Electricity Purchased  $ $ 257,400 14.200,000 $ 14,457.400  To balance the Electric Department at year end. Capital Projects - Water/Sewer Fund  16. Expenditures  $ 90,000 150,000 $ 240,000  $ 9,000 (9,000) $  $ 99,000 141,000 $ 240.000  45-7200-7403 Generator/VFDs 45-7200-7404 Chlorine Dioxide System  55    To adjust budgeted expenses to actual  17. Revenue  $ 279,700  $ 123,700  $ 403,400  45-3980-1401 Transfer from WIS Fund  Expenditures  $ 123,700  $ 123.700  45-7220-7415 Booker Dairy Road Extension  $  To establish and fund (initially from' W/S Fund Balance, then later to borrow) engineering and design expenses  for  Booker Dairy Road Project  Capital Proiects General Fund 18. Revenue  $ 96,107 17,000 s 113,107 s 113,107.00  $ 96,107 17,000 $ 113.107 ls 113,107.00  46-3900-4110 Revitalization Grant  $  46-3900-4111 Transfer From GF for Revitalization  Expenditures  46-4110-5703 Revtalization/Market St. Lighting To establish and fund Market Street Lighting Project  $  19. Revenue  $ 250,000 101,000 $ 351,000 $ 351,000  $ 250,000 101,000 $ 351.000 $ 351,000  46-3540-6200 Miracle Pk/Partnership For Children $ 46-3540-6201 Miracle Pk/Miracle league of. J.Co.  $ $  Expenditures  46-6200-7406 Miracle Pk- Phrase 1/Site Prep  To establish and fund Miracle Park  20. Revenue  $ 12,291 $ 5,219.050  $ 297 201.555 $ 201,852  $ 12,588 5,408.314 ls 5.420.902  46-3290-0000 Interest  46-3900-5601 Loan Proceeds/Smithfield Crossing 5.206.759  Expenditures  56    $ 6.224.431  $ 201,852  $ 6,426.283  46-5600-7405 Smithfield Crossings To balance the Smithfield Crossing Project at year end  Firemen Relief Fund 21. Revenue 50-3290-0000 Interest 50-3300-0000 Reimb Expenditures  $ 50 $ 14,771 s 14.821 s 14.821  $ 25 $ (14,500) 18,292 $ 3.817 $ 3,817  $ 75 271 18.292 $ 18.638 $ 18.638  50-3990-000 Fund Balance. Appropriations  50-4010-3500 Firemen Supplemental Retirement To balance the Firemen Relief Fund at year end  Fire District Tax Fund 22. Revenue Responders Expenditures  $ 139,000 $ 139.000 $ 154,000  $ 36,559 9.441 ls 46,000 $ 46.000  $ 175,559 9.441 ls 185.000 $ 200.000  51-3010-0000 SMFLD Fire Dist Tax 51-3010-0002 Supplementa Funding-1st  51-4010-9100 Contribution to General Fund  To balance the Fire District Fund at year end. All proceeds are transferred to the General Fund  Year End Project and Purchase Encumbrances for 2015-2016  Councilman Harris made a motion, seconded by Councilman Dunn to approve the year end project  and purchase encumbrances for 2015-2016. Unanimously approved.  57    ENCUMBRANCES FORI PURCHASE ORDERS ISSUED PRIOR TO 6/30/16  GENERAL FUND  10-4110-5712 NonDept Walter Schmidlin 10-4110-5712 NonDept Walter Schmidlin 10-4110-5717 Non-Departmental- -Web Design 10-5100-3500 Police- Uniforms 10-5100-3500 Police Uniforms 10-5100-7400 Police Capital Outlay 10-5100-7400 Police Capital Outlay 10-5100-7400 Police- Capital Outlay 10-5300-3501 Fire- - Service Contracts 10-5500-7400 Appearance Capital Outlay 10-5600-3601 Appearance. Miscellaneous 10-6200-1700 Recreation- Equipment & Repair 10-6200-3300 Recreaction Supplies/Operations 10-6200-3700 Recreation Community Park 10-6200-7400 Recreation- Capital Outlay 10-6200-7400 Recreation- Capital Outlay 10-6200-7400 Recreation- Capital Outlay 10-6200-7400 Recreation- Capital Outlay  S.H.A.R.P. Reimbursement S.H.A.R.P. Reimbursement Web Design (Final Installment). Bullet ProofVest Bullet ProofVest Center Consoles for (3) vehicles Equipment Installation on (3) new vehicles (2) Cargo Storage Boxes for K-9 vehicles Chief Dan Leadership Christmas Decorations Meadow Brook Street Survey Alam Kits for SRAC Clay Mix for Community Park Ballfelds Clay Mix for Community Park Ballfelds Topsoil for Çommunity Park Grading. Scoreboard for Smith Collins Window for Civitan Press Box Clay Mix for Smith Collins & Civitan Ballfields  20153212 $2,000.00 20164055 $2,000.00 20164226 $3,847.50 20164646 $625.00 20164699 $643.95 20164711 $2,306.34 20164715 $2,190.00 20164720 $733.14 20164520 $1,387.75 20164718 $9,868.40 20164193 $1,500.00 20164689 $3,755.00 20164726 $1,602.00 20164726 $990.00 20164680: $2,520.00 20164681 $4,319.40 20164683 $1,897.70 20164726 $972.00 20164692 $110.00 20164406 $20,419.69 20164642. $33,774.50  10-6220-3300 Aquatic Center- Supplies/Operations Kiefer Swim Products  $43,268.18  WATER FUND  30-7200-3501 Water Plant- Capital Outlay 30-7220-7400 Water/Sewer- Capital Outay  Rebuild Raw! Water Pump Bypass on Pump Stations  $54,194.19  Year - End Purchase Order Encumbrances for 2015-2016  Councilman Harris made a motion, seconded by Counciiman Dunn to approve the year end purchase  order Encumbrances for 2015-2016. Unanimously approved. ENCUMBRANCES FROM 2015-2016 TO 2016-2017  GENERAL FUND 10-5300-7400 10-6200-7400 ELECTRIC FUND 31-7230-3504  Fire - Capital Outlay (Fire Hoses)  3,233 27,000 30.233  Parks and Rec Capital Outlay (Family Life Center)  Electric ESA-BAYWA Solar  48,524 48,524  Councilman Harris asked for staff to provide to the Council the cost associated with producing water. Mayor Moore asked staff to provide to the Council the general fund revenue and expenses of 10 years. Mayor Moore asked if any member of Council desired to serve as a liaison to the finance department. No  response  58    Salary Schedule  Town Manager Michael Scott presented the 2016 Salary Schedule to the Council. It was his suggestion the salary schedule be approved each year with the budget. Mr. Scott informed the Council that the only amendment was adding the Public Works Supervisor position to pay grade 16. This is a current position that Councilman Harris questioned if there was any employee making less than the starting salary for any pay grade or more than the maximum salary. Mr. Scott responded that no one is making less and only six employees were earning over the maximum annual salary. He further explained that any employee who is  was never incorporated into the schedule.  making over the maximum rate would receive a one-time bonus.  Councilman Harris made a motion, seconded by Councilman Rabil to approve the salary schedule as  presented. Unanimously approved.  Town of Smithfield Salary Schedule June 30, 2016+2%  6/30/16 Hourly Rate  6/30/16 Salary  MIN 6/30/16 MIN MAX  Pos FLSA Code 1003 3010 1002 1001 1004 1005 11 1081 20 3032 1060 1031 1046 13 1013 1016 1015  Annual Annual Salary  Grade  JOBT TITLE  6 General Maintenance Worker Public Works General Maintenance Worker- - Fire 7 Facility Maintenance Specialist - Parks & Rec Facility Maintenance Specialist - Public' Works  10.23 21279.65 32557.87 10.75 22361.66 34213.35  Sanitation Worker 8 Street Maintenance Worker 9 Collections Assistant Meter Reader  11.29 23486.11 35933.75 11.86 24674.21 37751.55  Administrative secretay/Recepionst t- Gen. Govt Administrative secretaly/Recepmons: -Police  10 Meter Technician Street Signs Specialist Utility Line Mechanic Sr. Collections Assistant 11 Sanitation Equipment Operator Equipment Operator Trainee Water Plant Trainee  12.46 25925.95 39666.71  13.10 27241.34 41679.26  59    Advanced Utility Line Mechanic 12 Administrative Support Specialist - Fire Administrative Support Specialist - GenGovt Administrative Support Specialist-ParksRec Administrative Support Specialist - Planning Administrative Support Specialist - Police Administrative Support Specialist - CS-F PubUtil Administrative Support Specialist - Public Works  1045 3019 22 2005 23 3045 1095 1008 3021 2022 1097 1011 12 E 1062 2099 3040 1041 1051 1048 1021 2012 1012 1096 1052 2008 1010 1053 1049 1047 1043  13.76 28620.38 43789.19  Animal Control Officer Assistant Aquatics Supervisor Customer Service Representative Equipment Operator Finance Assistant PC Specialist Patient Accounts Representative - EMS Police Records Clerk Pump Station Mechanic Water Plant Operator Water Maintenance Technician 13 Equipment Mechanic Parks & Grounds Crew Leader Public Works Crew Leader Sr. Customer Service Rep Water Plant Operator II  14.45 30063.07 45996.50  14 Facilities/Streets Maintenance Supervisor Facility Maintenance Supervisor Water Plant Operator III Utility Line Crew Supervisor Wastewater System Technician Water System Technician  15.18 31569.41 48301.20  6/30/16 Hourly Rate  6/30/16 Annual Salary  MIN 6/30/16 MIN MAX  Pos FLSA Code 1064 1070 3013 3012 31 1065 51 E 1038  Annual Salary  Grade  JOB TITLE  15 Electric Line Technician Engineering Technician Firefighter I( (Day Shift) Firefighterl/ABCShint- - 42/hrs wk) 16 Accounts Payable Technician! Advanced Lineman Zoning Enforcement Officer Public Works Supervisor  15.94 33160.61 50735.74 15.18 33147.88 50716.26 16.75 34836.67 54366.11  60    (2470lyp) Firefighter II (Day Shift) Firefighter II (ABC Shift 42 hr/wk) (2236/yr) Police Officer (43 hr wk) 17 Athletic Programs Supervisor Customer Services Supervisor Journeyman Lineman Fire Engineer (Day Shift) Minimum Housing Code Enforcement Officer PayrollAccounting lechnician II Purchasing Agent Recreation Programs Supervisor Fire Engineer (42 hr/wk) Police Officer II (43 hrwk) 18 Aquatics Center Supervisor Electric Line Crew Leader Fire Inspector! - Planner/GIS Technician TSoecialist Master Police Officer (43 hr/wk) 19 Sr. Planner Police Accreditation Manager Fire Captain (42 hr/wk ABC Shift) Police Sergeant (43 hr wk) 20 ChiefWater Plant Operator TAnalystBilling: Supervisor Water Plant Chemist 21 Recreation Center Supervisor Police Lieutenant (43hrwk) Water Plant Supervisor Water/Sewer. Superintendant Town Clerk Police Captain  3017 3015 3043 2006 1098 1067 3018 62 14 48 2011 3011 3049 2016 1066 3008 60 34 3047 61 3033 3016 3044 1055 E 35 1057 2013 3048 3007 E 1059 1050 E 24 E 1069 E 3057 E 2015 E 2004 E 1050  15.94. 34818.64 53272.52 15.58 34826.59 53284.70 17.60 36597.60 55994.33  16.75 36578.51 55965.12 16.36 36582.75 55971.61 18.48 38443.39 58818.39  17.19 38430.13 58798.10 19.41 40374.05 61772.30 18.49 40387.84 61793.40 18.05 40368.74 61764.18 20.39 42410.78 66186.27  21.41 44532.38 68134.55 19.91 44519.65 68115.08 22.48 47695.26 71542.90  22 Fire Marshall  23 Electric Distribution Superintendent Recreation & Aquatics Center Director Sr. Athletics Programs Supervisor & Assistant Parks and Recreation Director 24 Water/Sewer Line Superintendent  23.613 49115.04 75146.01  24.80 51576.10 78911.43  61    6/30/16 MIN Rate  6/30/16 MAX Salary  6/30/16 Salary  Pos FLSA Code E 3002 E 27 E 59 E 49 E 2019 E 1039 - 3059 1099 E 3009 E 99  Hourly MIN Annual Annual 26.04 54164.45 82871.61  Grade  JOBTITLE  25 Assistant Fire Chief / Deputy Chief Human Resources DrectonPlOlEconomc Development Liaison 26 Planning Director 27 Finance Director Parks/Recreation Director Public Works Director 28 Police Chief Public Utilities Director Fire Chief/Dir. Emergency: Services  27.35 56880.10 87026.55 28.71 59723.04 91376.25  30.15 62714.50 95953.17  N/A City Manager  N/A  N/A  Proceeds from the Sale of Bingham Park  Town Manager Michael Scott informed the Council that in 2006 the Town sold the Bingham Park property to the hospital for $450,000. The minutes stated that the proceeds were to be placed in a separate account for future projects at Community Park. Those funds have not been spent. Mr. Scott sought direction from the Council as to the idea of spending some of those funds for park improvements that have already been made or future projects. Mayor Pro-Tem Ashley responded that it was his recollection that those funds were to be utilized for land acquisition only. Mr. Scott responded that the minutes only reflect that the proceeds were to be  used for projects at the Community Park.  No action taken Adjourn  Councilman Harris made a motion, seconded by Councilman Scott, to adjourn the meeting at  approximately 8:18 pm.  M. Andy Moore, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  62    63    TOWN OF SMITHFIELD Town Council Action Form  Applicant: Andrea Hinnant Blessed by God Ministry is asking Council permission for a special event, a street crusade (parade) in association with the  dance ministry at the Blount Street Church. Date of Meeting: July 5, 2016 Staff Work By: Paul Embler Presentation Description:  Date Prepared: June 17, 2016 Presentation By: Paul Embler  The petitioner is requesting permission for a special event (Street crusade) to be held on Town streets on July 16, 2016 from 11:00 am to 2:00 pm. The event will begin at the church, progress along a parade route and return to the church. The proposed route will leave the church proceeding along Blount Street to Broadway then along Broadway to East Ward Street, to Second Avenue to Midway and then returning to the church along Blount Street. The Police Department will provide an officer and cruiser to control traffic while the dance troupe accesses the streets, then the cruiser will follow the troupe along the route. The entire event is scheduled from 11am until 2 pm, however it is anticipated that the actual parade will only last approximately 45 to 60 minutes of the entire event time. No street closing is requested. There will be a vehicle with amplified music (PIA) leading the dance troupe. Adults will be walking with the dance troupe. No food  will be sold. Action Requested:  The Town Council is asked to take the special event request under consideration  and render a decision to permit the event.  64    Town of Smithfield's Planning Department  P.O. Box 761 or 350 East Market Street Smithfield, NC 27577 Effective: January 2008  SME NORTH CAROLINA  Temporary Use Permit Application  Completed: applications should be submitted to the Town of Smithfield's Planning Department at least four weeks prior to the event. All applicants should read the following pages before completing all sections required. Incomplete applications may increase the permit processing time. Ifa person other than the property owner signs this application, a notarized written authorization  from the property owner must be attached.  A: site plan/diagram of event property MUST BE ATTACHED (see attachments)  TYPE OF EVENT Sale off fireworks  PERMIT FEE $50.  Expansion or replacement of existing facilities Sale of agricultural products grown off-site Special event, over 100 people in attendance Athletic event on streets, greenways, Other (please describe). Streel'Pwnde Shreet Crusade Name of Event  Construction Trailer Real estate sales office or model home Sale of non-agricultural products, except fireworks Not-for-profit event, over 100 people in attendance Town recognized event Live Band/Concert  906 Blowf St SmthpellNC Location of Event (exact street address) E-mail oaibokymlem  Biebbctlen 6d Artp it Applicant name Pdvea hnlnt Day phone. 252-244-1437  Address 2930 B Summer Reld DO Wilsen NC  Zp2184L  Mobile phone 252-242-16037 Will food or goods bes sold? NO'  Event set-up/start time/date Tlle,IEAm-2pM Event clean-up/end dateltime 2pm  Sound amplification hours hoM- 2pm Private agency name & phone, ifapplicable:. ND Will any Town property be used (i.e., (Streefs, parks, greenways)?  Security provided by Smithfield Police or private security (describe duties): NO  Do you wish to: Restrict animals at this event? (circle Yes (No) Prohibit Fireworks? (circle Yes No) Ihereby certify that the information contained in this application is true to the best of my knowledge and! further certify that this event will be conducted per all applicable local laws. Icertify that 1 have received the attached information concerning the regulations for  Temporary! Uses. Icertify thatlhave notified all adjoining property owners of the planned temporary use.  Ondalunnt Applicant's name (print) Method of payment: Cash Reviewing Planner: (Note: See attached letter)  Oncer Bansal  Signature  GH!L  PLEASE RETURN THIS PERMIT TO INSPECTIONS AND PERMIT DEPARTMENT WITH $50.00F FEE.  Check  Credit card  Amount $  HTE Date:  65    KCrace (OUIE  DuR dance minlskky would be doing dunce on +the Street  Tney will lewwe the Chroh  Blswnt 6h to Motn  Montin S to Broodwoay  Brcoduony to Eword  Sccond St to mdwsaun  Onunch yard  Back to the  bn Blbund Seet  66    67    TOWN OF SMITHFIELD Town Council Action Form  Applicant Marlon Lee is requesting the Town Council to approve a special event, for the purpose of softball games and amplified music for the entire  summer at Smith-Collins Park. Date of Meeting: July 12, 2016 Staff Work By: Paul Embler Presentation Description:  Date Prepared: July 5, 2016 Presentation By: Paul Embler  Marlon Lee is requesting that Smith-Collins Park be utilized for community pick- up softball games and amplified sound (music) on Sunday afternoons starting July 17, 2016 through the end of September 2016 from 4 pm until 9 pm. The events are intended to be not for profit events. Attendance of the events is There is no anticipated need for security. No food or goods will be sold by vendors during the events. Itis is anticipated that the events will start at 4pm and continue until 8 pm. At that time clean-up activities will begin and be completed  expected to exceed 100 people.  by 9 pm  Animals will not be restricted during the events.  Action Requested: the request.  The Town Council is asked to review the permit application and take action upon  68    Town of Smithfield's Planning Department  P.O. Box 761 or 350 East Market Street Smithfield, NC: 27577 Effective: January 2008  SMITHFED  NORTH CAROLINA  Temporary Use Permit Application  Completed applications should be submitted to the Town of Smithfield's Planning Department at least four weeks prior to the event. All applicants should read the following pages before completing all sections required. Incomplete applications may increase the permit processing time. Ifa person other than the property owner signs this application, a notarized written authorization  from the property owner must be attached.  Asite plan/diagram of event property MUST BE ATTAGHED (see attachments),  TYPE OF EVENT Sale of fireworks  PERMIT FEE $50.  Expansion or replacement of existing facilities Sale of agricultural products grown off-site Special event, over 100 people in attendance Athletic event on streets, greenways a Other (please describe). Amplkaldwvep- Banp Ar Pihp dfAIW/pAer  Construction Trailer Real estate sales office or model home Sale of non-agricuitural products, except fireworks Not-for-profit event, over 100 people in attendance Town recognized event Live Band/ /Concert  dwSL -Coliws  Name of Event  Location of Event (exact street address) E-mail address_ very Iml6/Pgoh couy  Applicant name Maclow Lre  Address Day phone Thryh,  /od P GTMn, dsh dKhrle we  Zip_ 27577  Mobile phone. 7963/-6945  Event sef-up/start timeldate denapys- 469-cpm Event clean-uplend date/time 960 Security provided by Smithfield Police or private security (describe duties): Not NEcheD Will any Town property be used (i.e., streets, parks, greenways)? GrA1S PS-hhy  PM-dnary.  Enedpl2e  Sound amplification hours 4bpope Private agency name & phone, if applicable:  Will food or goods be sold?  Nd  wh  Do you wish to: Restrict animals at this event? (circle Yes (No) Temporary Uses. Icertify thatl Ihave notified all adjoiningpropêrty owners  Prohibit Fireworks? (circle(Yes No)  Ihereby certify that the information contained in this application is true to the best of my! knowledge and I further certify that this event will be conducted per all applicable local laws. Icertify that I have received the attached information concerning the regulations for  planned temporary use.  h  Applicant's name Sn  a Signature  1se Date  (print)    PLEASE RETURN THIS PERMIT TO INSPECTIONS AND PERMIT DEPARTMENT WITH $50.00 FEE. -Nofp6  Method of payment: Cash Reviewing Planner: (Note: See attached letter)  Check  Credit card  Amount $  HTE Date:  69    Town of Smithfield Town Council Action Form  Consent Agenda Item: Approval ofacareerl ladder promotion for an employee at the water plant.  Date of Meeting: July12,2016 Staff Work by: Ted Credle  Date prepared: July5, 2016 Presentation: Consent Agenda  Item:  In keeping with stated Town goals of retaining highly qualified employees, the Council has approved a career ladder within the Water plant for employees to advance their career and become a more highly valued employee. In the case of this employee training and certification as an operator - Class C-1 this enables him to work with limited supervision and to be scheduled at the plant without other operators. This allows the employee to work nights & weekends and to cover other operators when illness or This employee has followed the career ladder previously approved by the Council. This pay grade increase will move the employee from Water Plant Trainee (Grade 11) to Water Plant OperatorI(Grade in this case, the employee obtained certification on August 27, 2015 and was not awarded the appropriate pay increase at that time. This action formally recognizes his accomplishment and clarifies his job classification. Since August 27, 2015, the employee should have been receiving $28,392.00 annually or $13.65 hourly (previously $27,041.04 or $13.00 hourly). The employee shall receive back- pay dating to August 27, 2015, the date at which he received his WPO Class C Certification and began performing such duties of Water Plant Operatorlf for the Town. The amount of back-pay from August 27, 2015 to June 30, 2016 equals $1,149.20 ($0.65/hour for 1,768 hours). There are adequate funds in the salary line item for the water plant to pay for this increase without a future budget amendment.  vacationoccurs.  12).  Action Requested:  Approve a career ladder promotion and adjusted back-pay for an employee at the water plant.  70    71    Town of Smithfield Town Council Action Form  Item: One Source Document Solutions Laserfiche Avante Upgrade  Date of Meeting: July 5, 2016 Staff Work By: Shannan Williams  Date Prepared: June 17, 2016 Presentation: Consent Agenda  Presentation:  In the FY 2016-2017 budget, the Town Council approved an expenditure of $25,580.00 for upgrades to the Laserfiche software that staff utilizes for records management. Also included in this software will be an agenda management feature that will allow the  Town Clerk to compile Town Council agenda much more efficiently.  Action Requested:  It is requested the Town Council approve the One Source Document Solutions agreement for the Laserfiche Avante Upgrade in the amount of$ 25,580.00 and authorize the Town Manager to execute this agreement on behalf of the Town.  72    ONE SOURCE DOCUMENT SOLUTIONS We Simplify Productivity  Main: Fax: Email: Web:  800-401-9544 800-550-3676 htsmease@aidaincom www.osdsinc.com  We are pleased to provide this Proposal  Laserfiche Avante Upgrade  Quote #002792  Version 1  Town of Smithfield  73    ONE SOURCE DOCUMENT SOLUTIONS We Simplify Productivity  Main: Fax: Email: Web:  800-401-9544 800-550-3676 ismeaeoxdainccom www.osdsinc.com  Wednesday, February 24, 2016 Shannan Williams Town of Smithfield PO Box 761 300 EN Market Street Smithfield,, NC27577 Email: hannan.willams@smithfied-nc.com Dear Shannan,  We are honored that your organization has chosen to consider One Source as your provider for an Enterprise Content Management system. Wel believe our recommended solution will provide efficiency and flexibility to your organization. Given the critical nature of this project, believe there are several key advantages we offer: Experience: One Source hasi implemented over 300 Document Management Systems int the past: 10 years. With over 50 years ofs subject matter expertise, our team! knows howt to ask the right questions to Deployment Time: Duei to the architecture of our systems and our implementation experience, we are able to deliver af functioning solution quickly, which will providea a rapid return oni the investment and Compliance: One Source has developed specific implementation configurations and best practices that ensure your organization will meet all relevant regulatory requirements, while increasing productivity and  ensure we provide a simple, functional and productive solution.  minimize thel learning curve for all yourt team.  efficiency.  Thank you again for your consideration. Itis our sincere belief that we offer the best solution. Please let me know ify youl have any questions about this proposal. Iwill follow up with yout to discuss next steps.  Sincerely,  Chus Pase  Chris Mease  One Source Document Solutions, Inc. P:800-401-9544x47 F:800-550-3676 hris.mease@oxdanc.com  2/24/2016  Quote Name: Laserfiche. Avante Upgrade-o 002792  Page 2/5  74    ONE SOURCE DOCUMENT SOLUTIONS We Simplify Productivity  Main: Fax: Email: Web:  800-401-9544 800-550-3676 dhis-mexe@wline.com www.osdsinc.com  Prepared For Town of Smithfield Shannan Williams POI Box 761300EMarket: Street Smithfield,, NC 27577 shannan.willams@smithfield-nc.com  Prepared By Chris Mease 4355 Federal Drive, Suite 140 Greensboro, NC 27410 Phone: 800-401-9544x47 Email: hrismease@oxdsnc.com  Cha Pase  Software Core Server Software User License  Qty 1 5 5 1 1 1  Price Extended $5,000.00 $5,000.00 $600.00 $3,000.00 $50.00 $250.00 $7,995.00 $7,995.00 $165.00 $165.00 $15,000.00 $15,000.00  LF-MSE30 Laserfiche Avante Server for MS SQL with Workflow  LF-MNF16 Laserfiche Avante Named Full User w/Snapshot & Email- incl. Web  Access  LF-MFRM Capture Tools LF-MCS01  Laserfiche Avante Forms for Full Users  LF-MPFRM Laserfiche Avante Forms Portal  Laserfiche Avante. ScanConnect  LF-MMG05 Laserfiche Agenda Manager (includes 5 Meeting Types)  Software Subtotal  $31,410.00 Price Extended $1,000.00 $1,000.00  Annual Support / Maintenance Core Server Software  Qty 1  LF-MSE30B Laserfiche Avante Server for MS SQL with Workflow- Basic Annual  Support  User License  LF-MNF16B Laserfiche. Avante Named Full User w/Snapshot & Email, incl. Web LF-MFRMB Laserfiche Avante Forms for Full Users- Basic Annual Support LF-MPFRMB Laserfiche Avante Forms Portal Add-on- Basic Annual Support LF-MCA01B Laserfiche Avante Import Agent- Basic Annual Support  5 5 1 1  $120.00 $600.00 $10.00  Access- Basic Annual Support  $50.00  Capture Tools  $1,600.00 $1,600.00 $390.00 $390.00  2/24/2016  Quote Name: Laserfiche Avante Upgrade-002792  Page3/5  75    ONE SOURCE DOCUMENT SOLUTIONS We Simplify Productivity  Main: Fax: Email: Web:  800-401-9544 800-550-3676 dhis-meae@cidincomt www.osdsinc.com Price Extended, $33.00  Annual Support / Maintenance Integration Tools Distribution  Qty 1  LF-MCS01B Laserfiche Avante ScanConnect- Basic Annual Support  $33.00  On-demand Training. Subscription Professional Services OS-PS-RA OS-PS-PD  Annual Support/Maintenance Subtotal  $3,673.00 Price Extended $250.00 $250.00 $187.50 $1,500.00 $187.50 $3,000.00 $187.50 $1,500.00 $187.50 $750.00 $187.50 $750.00  Qty 1 8 16 8 4 4  OS-PS-PM Project Management  Requirements Analysis (per hour) Process Design, Development & Testing (per hour)  OS-PS-IN System Installation OS-PS-UT User Training (per hour)  OS-PS-AT  Administrator Training (per hour)  Professional Services Subtotal  $7,750.00 Price Extended ($8,848.00) ($8,848.00) ($900.00) ($900.00)  Credits  Qty 1 1 Credits Subtotal Software Credits Total  Credit for Existing. Software and Unused: Support LF-CREDIT Credit for Existing Software LF-LSAP-CREDIT Current System LSAP Credit  ($9,748.00) Total Investment $31,410.00 $3,673.00 $7,750.00 ($9,748.00) $33,085.00  Proposal Summary  Annual Support / Maintenance Professional Services  2/24/2016  Quote Name: Laserfiche Avante Upgrade-002792  Page 4/5  76    ONE SOURCE DOCUMENT SOLUTIONS We Simplify Productivity  Main: Fax: Email: Web:  800-401-9544 800-550-3676 chts.measa@cxdincom wwww.osdsinc.com  Complete Your Order  Toc complete your order, please sign below then email or faxt this document to us.  Signature Printed Name Terms and Conditions: Terms of Business System Installation: All prices exclude applicable taxes and freight. The quoted prices are' Validi for 60 Days.  Date PO# (ifa applicable)  Payment Terms:  Software and Annual Maintenance invoiced at time of order, net due upon receipt. Professional Services and Travel Expenses invoiced upon completion of job, net due upon receipt.  Thank yout fory your order. Your electronic signature, per the Electronic Signature Act, is considered equivalent toy your signed andi faxed signature, and allows yout to accept and place your order. A copy of this acceptance and the attached quote or proposal document will be sent toy your email address to complete your order acceptance. Ify you have any questions, please feel free to contact us. ALLSALES  ARE FINAL.  2/24/2016  Quote Name: Laserfiche Avante Upgrade-002792  Page5/5  77    Town of Smithfield Town Council Action Form  Item: Considerationand Approval to enterinto an agreement with Municipal Code Corporation to conduct a legal review of the Town's Codeo of Ordinances  Date of Meeting: July 5, 2016 Staff Work By: Shannan Williams  Date Prepared: June 17, 2016 Presentation: Consent Agenda  Presentation:  Due to the age of most of the Town's Ordinances, staff contacted Municipal Code Corporation (Municode) to explore the cost associated with the recodification of the Code of Ordinances. The legal review is the first step in the process. The Town has In the FY 2016-2017 budget, the Town Council approved an expenditure of $5000.00 to allow Municipal Code Corporation to conduct a legal review of the Code of Ordinances.  utilized the services of Municipal Code Corporation since 1990.  Itise estimated that this review will take approximately 9-12 months.  Action Requested:  Itis is requested the Town Council approve the agreement with Municipal Code Corporation in an amount not to exceed $5,000 for the legal review of the Town's Code of Ordinances and authorize the Town Manager to execute the agreement on behalf of  the Town.  78    (municode Municigal Code CorporatiansPO, Box 22351 Tallabassee, FL32316 Info@municoda.s con*800.2622633 fax --X..  June 16, 2016 Ms. Shannan Williams Town Clerk POI Box 761 Smithfield, NC: 27577 Dear Ms. Williams:  Sent via email: shannan.wllams@smithfeld-nc.com  Thank you for speaking with Sales Representative Scott Horton from Municode. Pursuant to your conversation with Scott, we: are pleased to submit the following information and pricing for al legal review of your code.  Why Choose Al Legal Review?  Recodification can be expensive and take years to complete.  Wel have devised al less expensive and faster way to accomplish a similar result.  Itb begins with al legal review that provides you with a snapshot of possible conflicts and issues of concern. With your review completed, the conflicts and concerns can be corrected by simply republishing your code. However, if the issues are too numerous or complex, ai full recodification may be recommended. Should recodification be recommended, the expense incurred in the legal review may be credited toward its  cost.  What Kinds of Conflicts Develop Over Time? States continually revise their statutes. being made to the local law. 10 years.  Most conflicts are caused by changes in other bodies of law, such as the state statutes.  Ordinances based upon previous authority often end up conflicting with the state law despite no changes In order to ensure that your code is adequately maintained, we recommend a complete legal review every 5- The precise time depends upon the number of ordinances you have passed and the extent to which the state One of our experienced attorneys will personally conduct a chapter-by-chapter legal review ofy your code. Ify your concerns are more narrowly defined, we can limit the scope of our review to selected chapters orj just This review willi identify obsolete provisions, conflicts and inconsistencies with current state statutes, as well Our team of full-time attorneys will produce a legal memorandum for you that includes our recommendations Allr recommendations arei intended for the use ofy your attorney and are not to be considered legal advicet to a Oura attorney is available to answer questions and discuss her/his findings via teleconference, webinar ori in The discussion should include all interested officials, as their participation will help expedite implementation of Recommendations chosen for action can be incorporated into your code by passing individual amendatory  statutes have evolved since your last review.  Legal Review Process. state law references. as conflicts with other code sections.  State law citations are checked and necessary changes and additions are noted. for curing conflicts, deleting obsolete provisions and other "housecleaning" measures. Your legal memorandum willl be delivered in an electronic form for ease of use..  layperson. Conference. person.  the approved recommendations. Implementation of Approved Recommendations.  ordinances, or aggregating all changes and readopting the entire code.  79    Ifo corrections are made viai individual ordinances, we cani issue a supplement to the existing code; however, if An estimate for implementing the changes can be provided oncet the legal review is completed and the extent  changes are: aggregated, republishing your entire code may! ber more cost effective.  of changes is known. Our Team Is Here For You. experience.  Municode has at team of 11 full-time attorneys that perform our legal services.  Our attorneys are well-versed in local government law, each averaging over: 20 years of codification Ourt team also has the benefit of knowledge gained from decades of experience working with many local  governments across the country.  Legal Review Fees'  Legal review of your code of ordinances  $3,800 $1502  Teleconference or web-based conference with al Municode attorney, per hour  Payments for Legal Review:  Upon Execution of Agreement Upon Delivery of Legal Memorandum  $1,900 Balance Due  Ify you have any questions or desire additional information, please call and speak with our Regional Sales Representative Scott Horton or our Assistant Vice President of Sales, Steffanie Rasmussen. We are also happy to schedule a conference call or webinar with all interested parties, or meet with you personally. We are here to serve  you!  Sincerely, Dale Barstow Vice President Sales  DMB/gm Cc: Steffanie Rasmussen, Assistant Vice President of Sales steff@municode.s com 800-262-26336 ext. 1148 Scott Horton, Regional Sales Representative shonton@muncode.con (919) 830-3358  Accepted by:  TOWN OF SMITHFIELD, NORTH CAROLINA  By:. Title: Witness: Date:  Sales Taxi is additional where applicable. This quote is valid for 90 days from the date indicated herein.  2 Subsequent teleconferences willl be billed att the rate of$150 per hour.  2  80    Our Company  Loyalty. "T've diways Found everyone arMunicode hO be exhremey nelprub frlendly, Time isic aways laken to assist me. l's beena plegsure working Indiana. with Municode." - Ms. Eckles, VA  Customers. We are the nation's largest, most advanced and most experienced codifier of local government codes of ordinances because ofy youl Our company was founded in March of 1951 and has published more than 4,200 Codes for local governments. We currently provide services to over 3,755 clients across the entire United States and host Experience. With more than 64 years of experience, wel have fine-tuned our operations to offer the most efficient and affordable codification and publishing services available. We work hard to maintain the high level of service that our clients deserve. square feet, employing over 190 employees, including 10 attorneys, 351 legal editors and 20 legal proofreaders. Wel have regional offices located in Loveland and Fort Collins, Colorado; Stillwater, Minnesota; Raleigh, North Carolina; Fort Worth, Dallas and Edinburg, Texas; Charlottesville, Virginia; Long Beach, California; Chicago, Illinois; Idaho; and Customer Service Team. Our customer service team is led by Dale Barstow, former representatives is committed to making your life easier by providing you with the support  over 3,160 municipal codes on MunicodeNEXT.  ond very parient. Facilities. Ouri facility in Tallahassee, Florida includes four buildings, totaling 56,000  Stafford County, President of the Municipal Clerks Education Foundation. His team of 15 customer service Code Team. Ouro code team is led by Rick Grant, former Judge Advocate General of thel Navy. His team of attorneys, legal editors and legal proofreaders are the most experienced ini the industry. Their goali is to work with you and your team to ensure thaty your code is legally sound, complete and presented ina ay way that makes the lives of your staff and Supplement Team. Our supplement team is led by Dennis Sinnett, a 30 year Navy Veteran. His team of 55 legal editors, legal proofreaders, production support staff, and indexers are highly trained professionals. Their goal is to work with you to ensure that your code is legally açcurate, updated in a timely manner and posted on the nation's most advanced online platform - MunicodeNEXT. Our supplement team believes in' "value added editing." This approach ensures that your code is maintained according toi the highest legal and editorial standards in the nation. Information Technology Team. Our IT team is led by Phillip Claiborne. His team of developers works daily to ensure that our MunicodeNEXT platform leads thei industry. Their goal is to listen to your needs in order to build technology Finance Team. Our Finance team is led! by Michelle Eagen. Her team of finance professionals are dedicated to you. They are here to answer questions and provide you with thei information you need for budgeting, payments and Direct Line. Ourt team of professionals are here for you andi is trained to answer any questions you may have. In addition to our amazing team, you will always have a direct line to the top via our Chairman/CEO, Lawton Langford (son of founder), or me, Eric Grant, President. We are available by phone or email at LawtonL @municode. .com and  you need in a professional and timely manner.  your citizens better.  that makes your online code more accessible, powerful, transparent and intuitive.  planning.  enc@municode.com, should you ever need our assistance.  3  81    Resumes  Lawton Langford, Esq, Chairman & CEO. Lawton attended Vanderbilt University with a double majori in Economics and Business Administration. His post-graduate degrees are a, Juris Doctor from the FSU College ofl Law anda a Masters of Business Administration from the FSU College of Business. Lawton is ar member of the Floridal Bar. EricGrant, Esq., President. B.S., U.S. Naval Academy; M.A., Georgetown University; J.D., University of Virginia School ofLaw. Member oft the Florida Bar. Eric served as a Tank Platoon Commander in the United States Marine Corps. As al Marine, Eric served both stateside and abroad. Eric and his unit were deployed during Operation Enduring Freedom shortly after September 11, 2001. While serving as al United States Marine, Eric served in Virginia,  Kentucky, California and abroad as a member of the 15th Marine Expeditionary Unit.  Legal:  H.E. "Rick" Grant, Esq., Executive Vice President and COO. B.S., U.S. Naval Academy; J.D., Florida State University. Rick is at former naval aviator and Navy attorney (JAG Corps) who retired as thel Navy's senior attorney, the. Judge Advocate General of the Navy. He has been with Municode for 18 years as the C.O.O. and has headed the Code Department for thel last 4 years. Hel has overall supervision oft the legal work of all code projects. He assigns the Municode attorney, and ensures that the final product is upt to Municode's demanding standards. Alyce A. Whitson, B.A., University of South Florida; J.D., University of Florida. Alyce is al long time member of the Floridal Bar with more than 43 years of experience in state and_ local government law having served as al legal analyst fort the Legislature of the State of Florida and attorney for the City of West Palm Beach, Florida and the Florida League of Cities before joining Municode. She has completed countless local government codes and other legal William J. Carroll, Jr., Esq., B.S., Penn State University; J.D., Florida State University; more than 41 years of experience in local government law; Member of Florida Bar. Billl has completed hundreds of codes and legal projects throughout the United States including codes in Arkansas, Colorado, Florida, Indiana, Illinois, Kansas, Kentucky, Louisiana, Maine, Michigan, Missouri, Montana, Nevada, New Jersey, New Mexico, Pennsylvania, South Dakota, Roger D. Merriam, Esq., B.A., Mercer University; J.D., Emory University; more than 39 years ofe experience in local government law; Member of Florida Bar. Roger has reviewed Codes in all 50 states and completed Codes in multiple states including Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Georgia, Illinois, Indiana, lowa, Kansas, Kentucky, Louisiana, Massachusetts, Maine, Maryland, Michigan, Minnesota, Mississippi, Missouri, Nebraska, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Rhode Island, South Daniel F. Walker, Esq., B.S., Florida Southern College; J.D., Georgia State University College of Law. 8 years of private practice; 15 years of experience in local government law. Active member of Florida and South Carolina Bars, also admitted to practice before the Supreme Court of the United States and the U.S. Court of Appeals fort the Armed Forces. Dan has completed code projects in South Carolina, North Carolina, Virginia, Texas, Louisiana, Mississippi, Jim Jenkins, Esq, B.A., Eckerd College; J.D., University of Maryland School of Law; Former Appellate Attorney and Trial Prosecutor fort the Kings County District Attorney's Office, Brooklyn, New York; 19 years of experience in complex legal research and litigation; 8y years of experience in local government law. Jim has completed Codes in Alabama, California, Georgia, Louisiana, Maryland, New Hampshire, South Carolina, Texas, Utah, Washington and Sandra S. Fox, Esq., B.A. (Summa Cum Laude) Florida State University; J.D. (Magna Cum Laude), Florida State University; 13 years ofe experience in legal research andy writing; 10 years of experience in local government law. Sandra has completed over 200 codes and various other legal projects in Alaska, Alabama, Florida, Georgia, Illinois, Kansas, Maine, Michigan, Minnesota, Montana, Oklahoma, Missouri, Rhode Island, South Carolina, South Dakota, Julie E. Lovelace, Esq. B.A., University of North Carolina Chapel Hill; J.D., Samford University Cumberland School ofLaw; 25 years of experience in local government law (11 years as Senior Assistant County Attorney for Leon County, Florida, 14 years in private practice); member of the Florida Bar. Also admitted to practice before the U.S. Court of Appeals for the Eleventh Circuit, U.S. District Court for the Middle District of Florida and U.S. District Court for  projects throughout the United States.  Tennessee, Texas, Virginia and' Wyoming.  Dakota, South Carolina, Tennessee, Texas, Virginia, West Virginia and' Wisconsin.  Alabama, Georgia, West Virginia, Illinois, and New Mexico.  Wisconsin.  Tennessee, Texas, and Wisconsin.  the Northern District of Florida.  4  82    Mary Margaret Bielby, Esq., B.A. (cum laude), Florida State University; Masters Certificate in Project Management, Florida State University; J.D., Samford University Cumberland School of Law. Experience in local government law and William "Bill" Sweeney, Esq., B.S., University of Montana; J.D., University of Montana; LLM (Criminal Law), The Army Judge Advocate General School; M.A. (National Security and Strategic Studies), Naval War College. Former Navy Attorney for 21 years, retiring as Captain. Billa also has 7 years of experience in local government! law, 3 as Assistant County Attorney. Member of Montana Bar. Also admitted to practice before U.S. District Court of Montana and U.S.  civil and criminal law at thei federal level.  Court of Appeals of Armed Forces. Project Coordinatons/Customer Service:  Dale Barstow, Vice President of Sales & Pilot of Municode's Corporate Airplane. Graduate from Embry-Riddle Aeronautical University; Honorary Town Clerk in 5 States; former Municipal Clerks Education Foundation President of 14 years; Dale has over 40y years ofe experience in client sales. Dale meets with our customers to ensure face to face Steffanie W. Rasmussen, Assistant Vice President of Sales. M.S., Industrial & Organizational Psychology, Kansas State University; B.S., Business Psychology, Florida State University; Certificate in Performance Management, Florida Scott Horton, Regional Sales Representative. B.A. Business Management /Human Resources North Carolina State University, Raleigh, North Carolina. Sçott has worked with both state and local governments for over 10 years and he has over 8 years of professional municipal sales experience. Hei is al North Carolina native and is our Regional Sales Representative for North Carolina, South Carolina, Virginia, Tennessee, West' Virginia, Maryland, Delaware, and  communication and coordination.  State University. She is communication, efficiency and customer service driven.  Kentucky. Editorial Staff:  Dennis J. Sinnett, Vice President of Supplements. B.S., United States Naval Academy; M.A.S., Embry-Riddle Aeronautical University. A former Naval aviator with over 30 years of leadership experience, he is the supervisor of  the Supplement Department. Information Technology:  Phillip Claiborne, Chief Information Officer. B.S., Management Information Systems, Florida State University; M.B.A., University of Florida; CompTIA Certified A+, Net+, Security-, Microsoft Certified Systems Administrator. Phil has over 13 years of extensive experience supporting, designing and administering corporate network environments. Elliot Haworth, Senior' Web Application Developer. B.A., Computer Science, Mercer University. Elliot has over 11 years' experiençe developing desktop and web applications. Relevant areas ofe expertise include the. Net MVC Framework, client-side MVC/MVVM frameworks such as backbone and angular and restful API development. Philip Holly, Senior' Web Application Developer. B.S., Computer Science, Georgia Tech. Philip has over 8 years of George Powell, IT Director. B.S., Management, Park University; Microsoft Certified Systems Engineer, VMWare VCP 4.0. 18 years of extensive experience supporting, designing and administering corporate computing environments.  experience architecting and building enterprise web applications.  5  83    What Our Clients Say about Partnering with Us  "Wez were not only impressed with the services and products provided by Municode but the speed in which it all took place. Our Legislative Body and. Administration were pleased with the new code books and the pricing we: received. Thank you for producing this great product with such professionalism. We look  forward to our continued relationship with Municode."  "Wec certainly couldn't have done it without your team. MCCis avery customer oriented company. " "Ij find everyone at Municode delightfully friendly and helpful. You are all very professional. It's apparent that you all care a great deal about good customer. service. That is wonderfully refreshing as it is sO hard  toj find anymore."  "T am extremely satisfied with Municipal Codes Coenatonsyefemane and customer assistance. Not  many companies provide such excellent services."  "You have personally demonstrated excellent service, diligence and concern for the integrity of ouro code and the integrity of the product your company produces. Please know youre efforts are very much  appreciated!"  "We appreciate the superior customer service you have provided. Ican'ttell you hownice iti is to have  people that will work with you."  "You are true professionals and great to work with!"  "Thank you) for the tremendous job that you doj for us. You always make me look good as the Clerk andI  truly appreciate your services."  WONDERFULI! Thanks for making my life easier, Ireally appreciate all that you do!"  "Your diligence, care, command over the process and attention to details have been exceptional. Moreover, what also helps set you apart from most of those in your line ofwork ist that, you are readily accessible and exceedingly responsive. Ihope that my clients are as pleased with me as I am with you." "Treally enjoy working with you! Your responsiveness and enthusiasm are greatly appreciated!"  muncede  84    85    Town of Smithfield Town Council Action Form  Item: Contract Renewal Consideration with Grid One Solutions, to Perform the Town of  Smithfield utility Meter Reading Services Beginning. July 1, 2016.  Date of Meeting: July 12, 2016 Staffv Work By: Greg Siler, Finance Director  Date Prepared: June 23, 2016 Presentation: Consent Agenda  Background: The Town of Smithfield began using Grid One Solutions (formerly Utility Meter Services, Inc.) to collect and record monthly utility meter readings in June, 2010. The initial agreement was for $1.13 per read with a predetermined increase to $1.25 in July, 2011 and $1.28 in July, 2012. The predetermined rate increase was based solely on rising fuel cost. See  complete rate history below:  GRID ONE SOLUTIONS Pricing History  Percentage Change 10.62% 2.40% 0.00% 3.91% 3.01% 0.00%  Fiscal Year 2011 2012 2013 2014 2015 2016 2017  Charge Per Read 1.13 1.25 1.28 1.28 1.33 1.37 1.37  The renewal contract proposes no change ini the rate over last fiscal year's rate of $1.37/per read. While the agreement is for a 12 month period it can be cancelled at any time with a sixty Grid One performs some 10,100 reads per month for the town for an average monthly cost of  (60) day written notice.  $13,837.  Action Requested: Approve as Presented  86    87    AGREEMENT Meter Reading Services  THIS AGREEMENTI is dated as oft the Ist day of Julyi int the year 2016, by and between The City of Smithfield (hereinafter called OWNER), and Grid One Solutions, Inc., (hereinafter calldCONTRACTOR). WIINESSETH: OWNER and CONIRACTOR, in consideration of the mutual covenants hereinafter set forth, Term: This Agreement covers meter reading "only" subject to earlier termination as hereinafter provided; the term oft this agreement shall commence on. July 1, 2016 and continue until June 30, 2017. This contract may be terminated upon sixty (60) days written notice by either party to the other. In addition, this agreement is subject to immediate cancellation upon written notice, by either party in thee event that other party fails to perform Compensation: The Contractor shall be paid at the agreed upon unit rates set forth in the Payment Schedule. The Contractor shall invoice the Owner for services completed andt the Owner shall pay the Contractor with net  agree as follows:  according tot thet temms and conditions specifiedherein.  30 day terms. Meter Reading:  (1) Contract meter readers will reçord the water and electric meter readings of each assigned City of Smithfield customer on a monthly basis. Individual monthly readings will be taken on or about the same date each month. The monthly meter-reading schedule may vary. because of holidays and weekends. A reasonable meter-reading schedule will be set and maintained by Owner and adhered to by Contractor to ensure that all meters are read in a timely manner consistent with the Owner'scurrent Contract meter-readers. must maintain a 99%1 meter reading accuracy each month, excluding unreadable (3) Owner will not compensate Contractor for any readings found tol have been "curb read" by employees of the Contractor. The Contractor shall follow all disciplinary actions as per the Grid One Solutions  billingcycles.  meters, which must be reported promptly to Owner.  employeel handbook.  Confidentiality: Contractor shall take all necessary actions to safeguard the confidentiality of alli information ofthe Owner andi its customners gathered and/orreceived by Owner, its employees or agents. Identification, Equipment and Appearance: Contractor shall furnish itse employees identification cards which willl be carried by its employees at all times while performing thes services required! by this Agreement. Uniforms, if provided by Contractor, or clothing wor by employees of Contractor, must be maintained in neat and clean  88    conditions at allt times. Wom, tom, or soiled clothing shall not be wor while performing the responsibilities of this Agreement. Contractor shall be required to furnish all other equipment usedi in performing the work required by this Agreement except for the! handheld meter reading equipment referred tol herein which is to be supplied by the Owner. Contractor vehicles shall be well marked andi identified with company insignia orr name designating the vehicles property oft the Contractor. Owner's approval is required for any changes to clothing ande equipment used Independent Contractors: The Owner and the Contractor acknowledge that the relationship created under this Contract is that of independent contracting parties and this Contract does not create a general agency, joint venture, partnership, employment relationship or franchisel between the parties, Neither party shall represent itself to be an agent oft the other, nor shall it execute any documents or make any commitments to any contractual or Hand-Held Meter Reading Equipment: Owner will provide automated! hand-held meter readinge equipment to be used to gather ands store meter readings which automatically will be down-loaded onto Owner's billing system. Contractor will be responsible for all training ofi its employees required to use said meter-reading equipment. Contractor agrees to use said equipment with care and in as set outi int manufacturer's suggested guidelines for use and care. Contractor shall replace any damaged (outside normal wear and tear) or lost Owner-provided equipment with the same or equal compatible equipment, subject to approval by the Office Space and Parking: Owner agrees to provide secure parking and office space for contractor Damage to Property: Any injury or damage to property caused by the Contractor, its employees or agents while working under this Agreement shall be the responsibility ofthe Contractor. Contractor shall obtain written release from such injured person (s) and/or the owner(s) of such damaged property, fully releasing the Owner Insurance: The Contractor shall maintain insurance throughout the tem ofthis Agreement as follows: Workers Compensation and Employer's Liability Insurance, as required by law, covering all of Contractor's employees whoj perform work under this Agreement, and General Liability Insurance covering all operations under this Agreement with limits of: 1. Bodily injury or death of not less than $2 million for each occurrence, and 2. Property damage ofnotl less than $2 million for each occurrence, and  by Contractor under this Agreement  other obligations with third parties.  Owner. employees.  from liability.  3. $21 million aggregate for accidents  Automobile Liability Insurance on all vehicles used for work under this Agreement whether owned, not owned, leased or otherwise used in connection with this Agreement with limits of All insurance policies referred to herein must list the Owner as a Certificate Holder and must provide that coverage shall not be cancelled or materially altered except upon thirty (30) days notice to the Owner. Copies ofinsurance certificates showing these insurance requirements shall be provided  1.Atk least $2 million per occurrence single limit coverage.  to the Owner at any time during the term of this agreement.  89    Indemnification:  a) To the maximum extent permitted by law, Contractor shall defend, indemnify, and hold harmless, the Owner, its officers, employees, and officials from all claims, causes of action, losses, liabilities, and expenses (including reasonable attorney's fees) and losses, damage, to or destruction oft the Owner's property or the property ofany other person or entity (including but limited to Contractor's property). arising out of the Contractor's intentional or negligent acts or failure to act in connection with the performance of this Agreement, and work authorized pursuant to this Agreement, or the materials or equipment supplied or services performed by Contractor, its subcontractors, and supplies of any work performed in any way connected to this b) To the maximum extent allowed by law, Contractor shall defend indemnify and hold harmless the Owner and its officers, employees, and officials, from all liens and claims filed or asserted against the Owner, its officers, employees and officials, and property of the Owner, its officer, employees and officials, for services performed or materials or equipment fumished by Contractor, its subcontractors, its suppliers pursuant to any work performed under this Agreement, and from all losses, demands and causes of action arising out of any such lien or claim. Contractor shall promptly discharge or remove any such lien or claim bonding, payment or otherwise and shall notify the Owner promptly when it has done SO. If Contractor does not cause such lien or claim to be discharged or released by payment or bonding or otherwise, Owner shall have the right (but not be obligated) toj pay all sums necessary to obtain such discharge or release and Contractor will immediately pay Owner full costs incurred in such discharge or release, or Owner may ati its discretion, deduct such amounts from payments due Contractor. Compliance with laws: Contractor agrees to comply with all applicable laws and shall not violate, or allow to be violated, any laws, including, but not limited to, Federal Wage and Hour Laws and regulations, Federal O.S.H.A. Laws and regulations, Internal Revenue Service Laws and regulations, Citizenship Laws and regulations. Contractor will not discriminate against any employee or applicant for employment based on age, race, color, religion, handicap, sex or national origin or any other base which violates any applicable law or regulation. Contractor shall perform any background checks, substance abuse Notices: Any notice required to be sent under the provisions ofthis Agreement shall be deemed to have been properly sent when mailed by registered mail or certified United States Mail, retum receipt requested, postage  Agreement.  and other testing: as required byi its Company policies.  prepaid, tot the following addresses: CONTRACTOR: Grid One Solutions, Inc.  OWNER: CityofSmithfield  Successors and Assigns. This agreement shall be binding upon and shail inure to the respective successors and assigns of the parties hereto. The agreements and undertakings on the part oft the parties hereto shall be deemed covenants runningwitht the respective ownerships ofthe water works systems ofboth the Owner andi the Contractor, and: shall inuret to the benefit of and shall be binding upon the respective successors in ownership ofsuch water Governing Law." The validity of this Agreement and any of its items, or provisions as well as the rights and duties oft thej parties to this Agreement, shall beg governed byt the laws ofthe State ofNorth Carolina. Amendments. This Agreement may only be amended byt the mutual consent ofthe parties in writing.  works systems.  90    Severability. In case any one or more oft the provisions contained in this Agreement shall for any! reason be held to bei invalid, illegal or unenforceable in any respect, this invalidity, illegality, or unenforceability shall not affect other provisions oft this Agreement and this Agreement shall be construed asi ifthe invalid, illegal,  or unenforceable provision had never been contained ini it.  91    INWITNESSY WHEREOF, eacho ofthep parties! heretoi havec caused this Agreementt tol bee executed andH has caused its seal tol be hereunto affixed and attested by its respective officers, whol havel been! hereunto dulya authorized to  execute this Agreement this Ist day of July 2016.  CityofSmithfield By: Its:  ATTEST:  Grid One Solutions, Inc.  By: Its:  ATTEST:  92    PAYMENT SCHEDULE  Compensation for Services Unit Rate per meter: $1.37 Fuel Clause:  A fuel adjustment will be used to adjust billing rates (up or down) to account for changing fuel prices. A Base Index Priçe for fuels will be established upon the effective date of contract. The Base Index Price is pegged at the prices published by AAA Auto Club, Gas Prices, Fuel Gauge Report, Self-Serve  Unleaded Average Prices inl Raleigh, NC. Found on the web at:  htp./www.fuelgaugereportaaa.com)  The Average Price for self-service unleaded regular in Raleigh, NC as reported by the AAA Monthly Fuei Gauge Report for. June 22, 2016 was $2.25. This price will be used as the base price for the duration of the Fore each month of the year, commencing August 2016, during the contract term and on or about the 15" day ofeach month the AAA Monthly Fuel Gauge! Report willl be monitored forp pricei increase. Please see the below chart for rates ifthe fuel price should increase beyond $2.25 per gallon. In the event fuel prices escalate beyond $4.63 per gallon, further negotiation would be required.  contract.  Fuel Price per Gallon Unit Price  $2.25 $2.93 $3.30 $3.63 $4.00 $4.30 $4.63  $1.37 $1.375 $1.380 $1.385 $1.39 $1.395 $1.40  93    Town of Smithfield Town Council Action Form  Consent Item: Consideration for Renewal of the Lawn Care Maintenance Agreement for Parks and Recreation  Date of Meeting: July 12, 2016  Consent Agenda:  Section III -Term of the Agreement between the Town of Smithfield and Lane Lawn Care states that the agreement is in effect from July 1, 2016 - June 30, 2017 and is renewable for 2 years on an annual basis. Funds for these services were budgeted in the FY 2016-2017 adopted budget. Lane Lawn Care has not Attached hereto is an amended agreement whereby only the dates of service  increased its rates. have been changed. Action Requested  Approval of an agreement renewal with Lane Lawn Care for landscape services  for the Parks and Recreation Department.  94    SMITHFIED  NORTH CAROLINA  State of North Carolina County of Johnston County  This agreement made and entered into this 1st day of July, 2016, by and between the Town of Smithfield (hereinafter "Smithfield" or "Town") and Lane Lawn Care, Inc.  (hereinafter "Lane Lawn Care").   DUTIES  For and in consideration of the covenants and agreements of Lane Lawn Care as contained herein, SMITHFIELD, hereby covenants and agrees with Lane. Lawn Care as SMITHFIBLD agrees to pay Lane Lawn Care for Ground Maintenance Services in Town as specified below or as otherwise added hereto by mutual agreement $ 1,102.50 per month for Group I for 7 months, $4,100 per month for Group II for 7 months, and $1,600 per month for Group III for 7 months for a one-year term, beginning the 1st day of. July, 2015. Each Facility/Area will be services as set forth below in a reasonable manner and subject to the general standards of commercial landscaping in this area, and conducted during reasonable business times in such a manner as to not interfere with any parks and The obligation is to keep facilities/areas mowed, clear, clean and presentable at all times. Int the event of an emergency, Lane Lawn Care is required to have a representative address the said emergency within the same day of the call between the hours of 8:00 am -5:00 pm. Lane Lawn Care will be required to complete specifications for services at each facility/area according to the included specifications that are outlined in this Payment for services by the Town to Lane Lawn Care will be made following at least monthly billing within 30 days unless a charge or bill disputed in which case the non- Any additional duties or additional work to be performed by Lane Lawn Care shall be in  follows:  recreation activities oft the Town.  agreement.  disputed portion will be paid within 30 days. writing and signed by both parties.  95    II. SPECIFICATIONS  The specifications as set forth below shall be followed for each facility/area:  Group1  Facilities: Burlington Park, Johnson Park, Buffalo Creek Greenway, Greytown Turfgrass areas shall be maintained (mowed and trimmed) at a height of not more than two inches and shall be cut not less than once every 10 days from April 1 through November 1 of the growing season. If dry weather conditions adequately inhibit the growth of the turf, fewer cuttings shall be permitted, if approved by owner/Contract The shrubbery shall be pruned to maintain an acceptable size and shape not less than twice from May 15-June 15 and August 1-August 30. Prior to pruning operations the contractor shall meet with the Contract Administrator/owner to schedule appropriate Herbicides shall be applied as needed to maintain the shrub beds, around trees, fence lines, curbing, sidewalk and signs in a weed free condition. Manual weeding will also be acceptable. Playground areas must be free ofweeds by spraying, pulling weeds, etc. Litter shall be removed at each location as necessary prior to any mowing operation and as necessary during the interval between each mowing. In addition, tree limbs, branches, etc. must be removed from area and fence lines must be kept free of debris. Any and all debris left on sidewalks, parking lots, streets, or other surfaces from maintenance operations shall be removed prior to the end ofeach workday. Insecticides shall be applied SO as to control insect infestation and minimize damage to shrubs as needed, or as requested by the Contract Administrator. Keep playgrounds free  Park, & Jones Property  Administrator.  time.  ofinsects/ants, etc.  Curb & sidewalks must be edged at every other cutting.  Group II Ramp.  Facilities: Talton Park, Smith Collins Park, Eva Ennis Municipal Pool, Broadwell Park, Civitan Baseball Park (except playing field) and Jaycee Kiddie Park to Boat Turfgrass areas shall be maintained (mowed and trimmed) at a height of not more than two inches and shall be cut not less than once every 7 days from April 1 through November 1 of the growing season. If dry weather conditions adequately inhibit the growth of the turf, fewer cuttings shall be permitted, if approved by owner/Contract  Administrator.  96    The shrubbery shall be pruned to maintain an acceptable size and shape not less than once from May 15 through June 15 and August 1 - August 30. Prior to pruning operations the contractor shall meet with the owner/Contract Administrator. Herbicides shall be applied as needed to maintain the shrub beds, around trees, fence lines, curbing, sidewalk and signs in a weed free condition. Manual weeding will also be acceptable. Playground areas must be free ofv weeds by spraying, pulling weeds, etc. Litter shall be removed at each location as necessary prior to any mowing operation and as necessary during the interval between each mowing. In addition, tree limbs, branches, etc. must be removed from area and fence lines must be kept free ofd debris. Any and all debris left on sidewalks, parking lots, streets, or other surfaces from maintenance operations shall be removed prior to the end ofeach workday. Insecticides shall be applied sO as to control insect infestation and minimize damage to shrubs as needed, or as requested by the Contract Administrator. Keep playgrounds free Herbicides shall be applied as needed to maintain the shrub beds, around trees, fence lines, curbing, sidewalk and signs in a weed free condition. Manual weeding will also be  ofinsects/ants, etc.  acceptable.  Curb & sidewalks must be edged at every other cutting.  Group III  Facilities: Smithfield Community Park  Turfgrass areas shall be maintained (mowed and trimmed) at a height of not more than two inches and shall be cut not less than once every 7 days from April 1 through November 1 of the growing season. If dry weather conditions adequately inhibit the growth of the turf, fewer cuttings shall be permitted, if approved by owner/Contract  Administrator. This excludes playing fields.  Maintain shrubbery at acceptable size and shape not less than twice from May 15 -J June 15 and August 1 - August 30. Prior to pruning operations the contractor must meet with Any and all debris left on sidewalks, parking lots or other surfaces from maintenance  owner/Contract Administrator.  operations shall be removed prior to the end ofeach work day. If gutters or sidewalks are present they must be edged twice per month. All plant beds are expected to be kept weed-free by herbicides, pulling, etc. The scope oft this work does not include the SRAC parking lot.  97    III. TERM  SMITHFIELD and Lane Lawn Care further covenant and agree that this agreement will be in effect from July 1, 2016 through June 30, 2017. This Agreement is renewable for two (2) additional years on an annual basis of agreed to by both parties on annual basis.  IV.OTHER REQUIREMENTS  Lane Lawn Care agrees to maintain comprehensive liability and insurance in an amount no less than $500,000 for all activities it conducts on the premises of for the Town under this agreement or as otherwise performed by its employees while on Town property or while servicing the Town. Evidence of such coverage shall be provided to the Town upon request. Lane Lawn Care further warrants that it meets all workers compensation requirements set forth by the laws of North Carolina and agrees to hold harmless the Town in the case of any claim made against the Town by one of its employees while working under this agreement while at at town facility ini in any capacity. Lane Lawn Care fully acknowledges that it is an independent contractor hired for specific services by the Town and Lane Lawn Care is responsible for its own hired employees for all payment, wages, salary, income taxes and related charges and that the Town is not responsible for any ofthese costs or charges in any manner whatsoever. Lane Lawn Care will hold the Town harmless for any such charges or claims made against it by employees Lane Lawn Care is required to comply with, and agrees to comply with, the current E- Verify requirements for contractors and its sub-contractors working with local  or other parties related to Lane Lawn Cares' employees or services.  governments as set forth in NCGS Chapter 64 Article 2.  V. MISCELLANEOUS  A. Clause Control. Due to the volume of vender and independent contractor agreements submitted to the Town of Smithfield that would be too time consuming to redraft, this Miscellaneous paragraph (subparagraphs a-n)is being inserted in Town Contracts and the provisions of this Miscellaneous paragraph B. Merger and Modification. This instrument constitutes the entire agreement between the parties and supersedes any and all prior agreements, arrangements and understandings, whether oral or written, between the parties. All negotiations, correspondence and memorandums passed between the parties hereto are merged herein and this agreement cancels and supersedes all prior agreements between the parties with reference thereto. No modification of this instrument shall be binding unless in writing, attached hereto, and signed by the C. Waiver. No waiver of any right or remedy shall be effective unless in writing and nevertheless shall not operate as a waiver of any other right or remedy or of the D. Caption and Words. The captions and headings contained herein are solely for convenience and reference and do not constitute a part of this instrument. All words and phrases in this instrument shall be construed toi include the singular and  will control over all other provisions ofthe contract.  party against whom or which it is sought to be enforced. same right or remedy on ai future occasion.  98    plural number, and the masculine, feminine or neuter gender, as the context E. Binding Effect. This instrument shall be binding upon and shall insure to the benefit of the parties and their heirs, suçcessors and permitted assigns. F. North Carolina Law. This instrument shall be construed in accordance with the lawsofNorth Carolina without giving effect to its conflict oflaws principles. G. Forum Selection. In any action arising from or to enforce this agreement, the parties agree (a) to the jurisdiction and venue exclusively of the state courts in H. Limitation of Liability. No party will be liable to another party, or to the extent this agreement may limit the same to any third party, for any special, indirect, incidental, exemplary, consequential or punitive damages arising out ofc or relating to this agreement, whether the claims alleges tortuous conduct (including Two Originals. This instrument may be executed in two (2) or more counterparts ast the parties may desire, and each counterpart shall constitute an original. J. Follow Through. Each party will execute and deliver all additional documents and do all such other acts as may be reasonably necessary to carry out the K. Authority. Any corporate party or business entities and its designated partners, venturers, or officers have full and complete authority to sell, assign and convey the contracts and assume the obligations referred to herein; said corporations or L. Severability. Ifany one or more of the terms, provisions, covenants or restrictions of this agreement shall be determined by a Court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the terms, provisions, covenants and restrictions of this Contract shall remain in full force and effect and shall in no way be affected, impaired or invalidated. If, moreover, any one or more oft the provisions contained in this Contract shall for any reason be determined by a Court of competent jurisdiction to be excessively broad as to duration, geographical scope, activity or subject, it shall be construed, by limiting or reducing it, sO as to be enforceable to the extent compatible with the then M. Contract Termination. The Town or Lane Lawn Care may terminate this contract N. Pre-Audit Certification. This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act to assure O. Notice. All notices, demands or writings in this Contract provided to be given or made or sent that may be given or made or sent by either party hereto to the other, shall be deemed to have been fully given or made or sent when made in writing and deposited in the United States Mail, registered and postage prepaid, and  requires.  Johnston County, North Carolina.  negligence) or any other legal theory.  provisions and intent ofthisi instrument.  entities are in good standing under North Carolina law.  applicable law.  without cause on 30 days' notice. compliance with NCGS 159-28.  addressed as follows:  99    To Town of Smithfield:  Town of Smithfield Attn: Town Manager 3501 East Market Street PO Box 761 Smithfield, NC 27577 Mark Lane DBA -Lane Lawn Care 2080 Yelverton Grove Road Smithfield, NC 27576  To Lane Lawn Care:  The address to which any notice, demand or writing may be given or made or sent to any party as above provided may be changed by written notice given by such In Witness Whereof, the parties hereto have executed this agreement in duplicate originals, one of which is retained by each of the parties, the day and year above written.  party as above provided.  By: Town of Smithfield, NC Title: Town Manager Name: Michael L. Scott  By: Lane Lawn Care, Inc. Title: Owner Name: Mark Lane  (Print)  (Print)  Sign:  Sign:  Approved as to Form:  Town Attorney, Robert Spence, Esq.  This instrument has been pre-audited in the manner required by the NC. Local  Government Budget and Fiscal Control. Act.  Greg Siler, Finance Director  100    Shannan Williams From: Sent: To: Subject:  Michael Scott Tuesday, June 28, 2016 4:51P PM Shannan Williams FW: Lane Lawn Care  --Original Message--- From: Mark Lane mallomanozea0lom Sent: Tuesday, June 28, 20164:39PM To: Gary. Johnson Cc: Michael Scott Subject: Lane Lawn Care  Gary, this email is to advise youlam not seeking any increase int the grounds maintenance contractih have with Smithfield Parks and Recreation. Istrive to keep my prices as low as possible for the Town of Smithfield sincelam a local contractor, don't have extra travel costs and Icare about the town. l'am proud to sayl have never asked for any increase inal Town of Smithfield contract since I began work years back. Please call or email ify you need anything.  Mark Lane Lane Lawn Care Smithfield NC 919-669-3615 Sent from my iPad  1 101    Town of Smithfield Town Council Action Form  Consent Item: Consideration for Renewal of the Lawn Care Maintenance Agreement for Public Works and the Water Plant  Date of Meeting: July 12, 2016  Consent Agenda:  Section III -Term of the Agreement between the Town of Smithfield and Lane Lawn Care states that the agreement is in effect from July 1, 2016 = June 30, 2017 and is renewable for 2 years on an annual basis. Funds for these services were budgeted in the FY 2016-2017 adopted budget. Lane Lawn Care has not Attached hereto is an amended agreement whereby only the dates of service  increased its rates.  have been changed and the maintenance of the I-95 exits.  Action Requested  Approval of an agreement renewal with Lane Lawn Care for landscape services  for the Public Works and the Water Plant.  102    SMITHFIEI  NORTH CAROLINA  State ofl North Carolina County of Johnston County  This agreement made and entered into this 1st day of July, 2016, by and between the Town of Smithfield (hereinafter "Smithfield" or "Town") and Lane Lawn Care, Inc.  (hereinafter "Lane Lawn Care").  . DUTIES  For and in consideration of the covenants and agreements of Lane Lawn Care as contained herein, SMITHFIELD, hereby covenants and agrees with Lane Lawn Care as SMITHFIELD agrees to pay Lane Lawn Care for Ground Maintenance Services in Town as specified below or as otherwise added hereto by mutual agreement $ 831.25 per month for Group I for 12 months, $1,343.75 per month for Group II for 12 months, and $1,000.00 per month for Group III for 12 months for a one-year term, beginning the 1st day of. July, 2016. Each area will be services as set forth below in a reasonable manner and subject to the general standards of commercial landscaping in this area, and conducted during reasonable business times in such a manner as to not interfere with The obligation is to keep facilities/areas mowed, clear, clean and presentable at all times. In the event of an emergency, Lane Lawn Care is required to have a representative address the said emergency within the same day of the call between the hours of 8:00 am -5:00 pm. Lane Lawn Care will be required to complete specifications for services at each facility/area according to the included specifications that are outlined in this Payment for services by the Town to Lane Lawn Care will be made following at least monthly billing within 30 days unless a charge or bill disputed in which case the non- Any additional duties or additional work to be performed by Lane Lawn Care shall be in  follows:  activities of the Town.  agreement.  disputed portion will be paid within 30 days. writing and signed by both parties.  103    II. SPECIFICATIONS  The specifications as set forth below shall be followed for each facility/area:  Group 1  Water Plant, Reservoir, 2 Water Tanks  Turfgrass areas shall be maintained (mowed and trimmed) at a height of not more than two inches and shall be cut not less than once every 14 days from April 1 through November 1 of the growing season. If dry weather conditions adequately inhibit the The shrubbery shall be pruned to maintain an acceptable size and shape not less than once from April 1 to August 15 of the growing season, and not less than once during the dormant season. Prior to pruning operations the contractor shall meet with the Contract Administrator. Shrubbery shall be fertilized not less than once every year at a rate not less than 101 Ibs. /1000 square feet utilizing a fertilizer with ai ratio rating of 10-10-10. Mulch shall be applied to all shrub bed areas not less than once in a twelve-month period. Mulch depth shall not exceed five inches at any one time. The mulch material applied shall match the material in place at a given location at the time of the activation of this Herbicides shall be applied as needed to maintain the shrub beds, around trees, fence lines, curbing, sidewalk and signs in a weed free condition. Manual weeding will also be Litter shall be removed at each location as necessary prior to any mowing operation and Any and all debris left on sidewalks, parking lots, streets, or other surfaces from maintenance operations shall be removed prior to the end ofe each workday. Insecticides shall be applied SO as to control insect infestation and minimize damage to shrubs as needed, or as requested by the Contract Administrator.  growth oft the turf, fewer cuttings shall be permitted.  contract.  acceptable.  as necessary during the interval between each mowing.  Group II Right-of-Ways  1.) Railroad Underpass, on Hwy 70 Business, between Futrell Way and Ninth Street 2.) Hwy 70 Business from the Neuse River Bridge to the western Town Limit, 4.) Martin Luther King Jr. Blvd., from Johnston Tech Road and Furlong Drive  median and sides  3.) Traffic Islands at Hwy 301 and Third Street 5.) Market Street, from Hwy 301 to the Neuse River Bridge  Turfgrass areas shall be maintained (mowed and trimmed) at a height of not more than two inches and shall be cut not less than once every 14 days from April 1 through November 1 of the growing season. If dry weather conditions adequately inhibit the  growth oft the turf, fewer cuttings shall be permitted.  104    The shrubbery shall be pruned to maintain an acceptable size and shape not less than once from April 1 through August 15 of the growing season, and not less than once during the dormant season. Prior to pruning operations the contractor shall meet with the Contract Administrator. Shrubbery shall be fertilized not less than once each year at a rate: not less than 10 Ibs/1000 square feet utilizing a fertilizer with a ratio rating of 10-10- Insecticides shall be applied sO as to control insect infestation and minimize damage to Mulch shall be applied to all shrub bed areas and trees not less than onçe in a twelve- month period. Mulch depth shall not exceed five inches at any one time. The mulch material applied shall match the material in a place at a given location at the time of the Herbicides shall be applied as needed to maintain the shrub beds, around trees, fence lines, curbing, sidewalk and signs in a weed free condition. Manual weeding will also be Litter shall be removed at each location as necessary prior to any mowing operation and Any and all debris left on sidewalks, parking lots, streets, or other surfaces from maintenance operations shall be removed prior to the end ofe each work day.  10.  shrubs as needed, or as requested by the Contract Administrator.  activation of this contract.  acceptable.  as necessary during the intervals between each mowing.  Group II  I-95 Exits (Exit 93 and 95)  Turfgrass areas shall be maintained (mowed and trimmed) at a height of not more than two inches and shall be cut not less than once every 14 days from April 1 through November 1 of the growing season. If dry weather conditions adequately inhibit the The shrubbery shall be pruned to maintain an acceptable size and shape not less than once from April 1 through August 15 of the growing season, and not less than once during the dormant season. Prior to pruning operations the contractor shall meet with the Contract Administrator. Shrubbery shall be fertilized not less than once each year at a rate not less than 10 Ibs/1000 square feet utilizing a fertilizer with a ratio rating of1 10-10- Insecticides shall be applied sO as to control insect infestation and minimize damage to Mulch shall be applied to all shrub bed areas and trees not less than once in a twelve- month period. Mulch depth shall not exceed five inches at any one time. The mulch material applied shall match the material in a place at a given location at the time of the Herbicides shall be applied as needed to maintain the shrub beds, around trees, fence lines, curbing, sidewalk and signs in a weed free condition. Manual weeding will also be  growth of the turf, fewer cuttings shall be permitted.  10.  shrubs as needed, or as requested by the Contract Administrator.  activation ofthis contract.  acceptable.  105    Litter shall be removed at each location as necessary prior to any mowing operation and  as necessary during the intervals between each mowing.  III. TERM  SMITHFIELD and Lane Lawn Care further covenant and agree that this agreement will be in effect from July 1, 2016 through June 30, 2017. This Agreement is renewable for two (2) additional years on an annual basis of agreed tol by both parties on annual basis.  IV.OTHER REQUIREMENTS  Lane Lawn Care agrees to maintain comprehensive liability and insurance in an amount no less than $500,000 for all activities it conducts on the premises of for the Town under this agreement or as otherwise performed by its employees while on Town property or while servicing the Town. Evidence of such coverage shall be provided to the Town upon request. Lane Lawn Care further warrants that it meets all workers compensation requirements set forth by the laws of North Carolina and agrees to hold harmless the Town in the case of any claim made against the Town by one of its employees while working under this agreement while at a town facility in in any capacity. Lane Lawn Care fully acknowledges that it is an independent contractor hired for specific services by the Town and Lane Lawn Care is responsible for its own hired employees for all payment, wages, salary, income taxes and related charges and that the Town is not responsible for any oft these costs or charges in any manner whatsoever. Lane Lawn Care will hold the Town harmless for any such charges or claims made against it by employees Lane Lawn Care is required to comply with, and agrees to comply with, the current E- Verify requirements for contractors and its sub-contractors working with local  or other parties related tol Lane Lawn Cares' employees or services.  governments as set forth inl NCGS Chapter 64 Article 2.  V. MISCELLANEOUS  A. Clause Control. Due to the volume of vender and independent contractor agreements submitted to the Town of Smithfield that would be too time consuming to redraft, this Miscellaneous paragraph (subparagraphs a-n)is being inserted in Town Contracts and the provisions of this Miscellaneous paragraph B. Merger and Modification. This instrument constitutes the entire agreement between the parties and supersedes any and all prior agreements, arrangements and understandings, whether oral or written, between the parties. All negotiations, correspondence and memorandums passed between the parties hereto are merged herein and this agreement cancels and supersedes all prior agreements between the parties with reference thereto. No modification of this instrument shall be binding unless in writing, attached hereto, and signed by the C. Waiver. No waiver of any right or remedy shall be effective unless in writing and nevertheless shall not operate as a waiver of any other right or remedy or of the D. Caption and Words. The captions and headings contained herein are solely for convenience and reference and do not constitute a part of this instrument. All  will control over all other provisions of the contract.  party against whom or whichi it is sought to be enforced. same right or remedy on ai future occasion.  106    words and phrases in this instrument shall be construed to include the singular and plural number, and the masculine, feminine or neuter gender, as the context E. Binding Effect. This instrument shall be binding upon and shall insure to the benefit oft the parties and their heirs, successors and permitted assigns. F. North Carolina Law. This instrument shall be construed in accordance with the laws ofNorth Carolina without giving effect to its conflict oflaws principles. G. Forum Selection. In any action arising from or to enforce this agreement, the parties agree (a) to the jurisdiction and venue exclusively of the state courts in H. Limitation of Liability. No party will be liable to another party, or to the extent this agreement may limit the same to any third party, for any special, indirect, incidental, exemplary, consequential or punitive damages arising out of or relating to this agreement, whether the claims alleges tortuous conduct (including Two Originals. This instrument may be executed in two (2) or more counterparts ast the parties may desire, and each counterpart shall constitute an original. J. Follow Through. Each party will execute and deliver all additional documents and do all such other acts as may be reasonably necessary to carry out the K. Authority. Any corporate party or business entities and its designated partners, ventures, or officers have full and complete authority to sell, assign and convey the contracts and assume the obligations referred to herein; said corporations or L. Severability. Ifany one or more of the terms, provisions, covenants or restrictions of this agreement shall be determined by a Court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the terms, provisions, covenants and restrictions of this Contract shall remain in full force and effect and shall in no way be affected, impaired or invalidated. If, moreover, any one or more of the provisions contained in this Contract shall for any reason be determined by a Court of competent jurisdiction to be excessively broad as to duration, geographical scope, activity or subject, it shall be construed, by limiting or reducing it, sO as to be enforceable to the extent compatible with the then M. Contract Termination. The Town or Lane Lawn Care may terminate this contract N. Pre-Audit Certification. This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act to assure O. Notice. All notices, demands or writings in this Contract provided to be given or made or sent that may be given or made or sent by either party hereto to the other, shall be deemed to have been fully given or made or sent when made in writing and deposited in the United States Mail, registered and postage prepaid, and  requires.  Johnston County, North Carolina.  negligence) or any other legal theory.  provisions and intent of this instrument.  entities are in good standing under North Carolina law.  applicable law.  without cause on 30 days' notice. compliance with NCGS 159-28.  addressed as follows:  107    To Town of Smithfield:  Town of Smithfield Attn: Town Manager 3501 East Market Street PO Box 761 Smithfield, NC 27577 Mark Lane DBA-Lane Lawn Care 2080 Yelverton Grove Road Smithfield, NC 27576  To Lane Lawn Care:  The address to which any notice, demand or writing may be given or made or sent to any party as above provided may be changed by written notice given by such party as above In Witness Whereof, the parties hereto have executed this agreement in duplicate originals, one ofwhich is retained by each oft the parties, the day and year above written.  provided.  By: Town of Smithfield, NC Title: Town Manager Name: Michael L. Scott  By: Lane Lawn Care, Inc. Title: Owner Name: Mark Lane  (Print)  (Print).  Sign:  Sign:  Approved as tol Form:  Town Attorney, Robert Spence, Esq.  This instrument has been preaudited. in the manner required by the NC Local  Government Budget and. Fiscal Control. Act.  Greg Siler, Finance Director Town of Smithfield, NC  108    109    Consent Agenda Item:  Request for City Council Action  Fee Schedule Amendments  SVED  Date: July/1/2016  NORTH CAROLINA  Subject: Fee Schedule Amendments Department: General Government Presented by: Mike Scott/ Ted Credle  Presentation: No  Issue Statement  During review and implementation of new water and electric rates approved on June 20, 2016, staff discovered three typographical errors in electric rates and three Excel errors in water rates. The water rate changes represent a decrease in approved rates. Several asshatonsycesgnatons for Area Lighting were also added to better identify  asshatonsjcesgnatons that are currently used.  Financial Impact None Action Needed  Approve recommended changes to be effective July 1, 2016  Recommendation  Staff recommends changes be approved effective July 1, 2016.  Approved: M City Manager D City Attorney  Attachments:  Amended Fee Schedule with changes highlighted accordingly.  110    Consent Item:  Staff Report  Fee Schedule  Agenda Amendments  SYED  NORTH CAROLINA  Attached you will find the fee schedule for FY 2016-17, with amendments to three areas. These errors are in the Water Rates and Electric Rates and were caught before any changes were implemented. Because the new fees will not be realized in anyone's invoice until the August billing, the Council can amend the schedule at the July meeting, making it effective on July 1, 2016. The requested changes are highlighted in yellow in the  attachment. They are as follows:  Page. 12:  ndustna/nstrutona, Customers! Outside City Rate  These rates were inadvertently copied from esidenta/imgaton. The changes in all three rates represent a decrease from what was  approved on June 20th. Electric Rates/ Residential IIB  Page 13:  Decimal point was in the wrong place.  Page. 14:  Residential Time-Of-Use IIB  Decimal point in wrong place in On-Peak rate. Decimal point added to  Off-Peak rate.  Page. 30:  Rate. Schedule for Area Lights  B7 rate was replaced by B7U - no change in rate C2r rate reduced from 21.80 to 18.23 schedule they will be formally approved.  All other rates are new to the fee schedule but have been previously used for area lighting designations. By adding them to the fee  111    TOWN OF SMITHFIELD FY 2016-2017 EFFECTIVE JULY 1,2016  DEPARIMENTAL FEES SCHEDULE  Administrative Services  Miscellaneous Feesand Charges Fee for document reproduction(s) Black & White 8.5 x11 Copies.. Color 8.5x 11Copies.. Black & White 8.5 X 14 Copies.. Color 8.5, X 14 Copies CD Copy.  $.10/per page $.15/per page .$.20/per page $.25/per page $1.50 $2.00 $14.00/per hr.  This fee is for the cost of the CD This fee is fori the cost oft thel DVD only.  Reproduction ofay video copy ofa any Town Council Meeting..  IT Services needed for compiling information relating to any public record request...  Flash Drives - Actual cost oft the Flash Drive  Any other electronic storage devices shall be charged the actual cost oft the device.  Cemetery Services  Mausoleum Crypts Row D, Top... Row C Row B Row A, Bottom.  $1600.00 $1700.00 $1800.00 $2000.00 $700.00 $1000.00 $2000.00 $4000.00 $6000.00 $700.00 $400.00 $1250.00 $2500.00 $5000.00 $7500.00 $700.00 $400.00  Crypt Opening and Closing Services. Lot Sales: Sunset Memorial Park  Single Grave. Two Grave Lot. Four Grave Lot.. Six Grave Lot..  Grave Opening and Closing Services. Burial under 36" in length (including cremations) Lot Sales: Riverside Extension Cemetery  Single Grave Lot. Two Grave Lot.. Four Gravel Lot.. Six Grave Lot..  Grave Opening and Closing Services. Burial under: 36" in length (including cremations).  112    Public Works  Overgrown Lot Clearance First hour or fraction thereof.. Each additional quarter hour. Contractor clearance.  $150.00 $25.00  actual expense or $100.00, whichever is greater  Fire Department Fees  Fire Inspections (all occupancies) Less than 50,000 sq. Ft. 50,000- 100,000 sq. Ft.. More than 100,000 sq. Ft. First Re-Inspection. Each subsequent re-inspection. Special Permits Special Events.. Fireworks Sales.  $50.00 $100.00 $200.00 No Charge $25.00 ea. $100.00 $75.00 $75.00 $150.00 $75.00 $100.00  Underground Storage Tank Installation / Removal (per Tank). Fireworks Public Display (permit & stand-by). Temporary Tent or Air Supported Structure permit.  Carnival or Circus Permit and Inspection (Pending City Mgr/Council Approval).  Note: Non-Profit organizations are exempt from the fee schedule if the proper documentation confirming non-  profit status is provided to thei inspector.  Citations Firel Lane Citation. Fire Code Citation. Mileage Reimbursement Rate (Federal)  $25.00 $50.00  Per Federal Rate Schedule  Parks/Recreation  Lateregistration Fee.  $10.00 $10.00 Nonresident $522.50 $522.50 $522.50  Administration Fee for Participant Withdrawal Without Cause.  Adult' Team Sports Softball. Basketball.. Volleyball.. T-Ball Resident Nonresident. Resident. Nonresident.  Resident $475.00... $475.00.. $475.00..  Youth' Team Sports (Boys and Girls)  $30.00 per player $66.00 per player $35.00 per player $77.00 per player  Baseball (9-18), Girls Softball, Coach Pitch, Soccer, Volleyball  113    Football, Basketball Resident. Nonresident. Kinder-Sportsl Programs Resident Nonresident. Cheerleading Resident. Nonresident. Group' Tennis Lessons Adult Resident. Adult Nonresident. Youth Resident Youth Nonresident.  $40.00 per player $88.00 per player  $20.00 per player $44.00 per player  $25.00 $55.00 $25.00 $55.00 $20.00 $44.00 10% of gross  Athletic Camps (Offered through P&R by individuals & Organizations), Athletic Field Rental (includes club teams, i.e. AAU, CASLJUSA etc)  Upt to 2 hours (day hours) - Resident. Up to 2 hours (day hours) - Nonresident. Up to 21 hours (night hours). - Resident.. Up to 21 hours (night hours). - Nonresident. 2-41 hours - Resident (day hours).. 2-41 hours - Nonresident (day hours). 2-41 hours - Resident (night hours). 2-41 hours - Nonresident (night hours). 41 hours - Alll Day Resident. 4 hours Alll Day - Nonresident.  $25.00 $55.00 $40.00 $88.00 $45.00 $99.00 $90.00 $148.50 $150.00 $220.00  * $30.00- $50.00. Field Preparation Fee for games (not practices)  Tournaments Fee for Resident Tournament Fee for Nonresident.  $150 Iday/field $165 /day/field  or' % of gate admission if charged or% of gate admission if charged ($75.00 clean-up deposit required)  *$200.00. Deposit for Tournament Field Rental-NON-REFUNDABLE  Picnics Sheltersfexcept) Rotary Shelter) Upt to 2 hours - Resident Up to 21 hours - Nonresident. 2-4 41 hours - Resident. 2-4 4 hours-] Nonresident 4 hours All Day. Resident. 41 hours All Day Nonresident. Rotary Picnic Pavilion (Large Shelter). Up to 2 hours: Entire Shelter Resident Nonresident.  $25.00 $55.00 $50.00 $110.00 $80.00 $176.00  ($100.00 clean-up deposit required)  $75.00 $165.00  114    % Shelter Resident. Nonresident. Up to 41 hours: Entire Shelter Resident.. Nonresident. % Shelter Resident. Nonresident. Up to 81 hours: Entire Shelter Resident Nonresident. Town) Hall Park Use Up to 2 hours: Resident. Nonresident. Rental fee for2-4 hours Resident. Nonresident. Rental fee for 4-8 hours Resident. Nonresident.  $40.00 $88.00  $90.00 $198.00 $60.00 $132.00  $125.00 $275.00  $25.00 $55.00 $35.00 $77.00 $60.00 $132.00 $25.00/hour  Additional Rental Fee for each hour over 81 hours  Recreation & Aquatics Center  Membership Rates are based on annual agreements.  Amenities Fee: $9.00 Annual unlimited use of bath towels, sweat towels, shampoo, conditioner, body wash, lotions, hair dryers, etc. Fee billed on annual enrollment date, by draft or upon membership renewal.  Members receive discounts on services and programs.  Smithfield Residents are those persons living within the corporate limits of Smithfield.  Enrollment Fee: Monthly Drafts/Annual Payment  $35.00 10% Discount  115    Smithfield Residents  Non-Resident Rates  Membership Type Individual Family (max 2) Family (max 4) Senior (Ind) Senior (Fam) Family add-on (per)  Community  Corporate  Community $57.20/617.76 $68.20/$736.56 $79.20/$855.36 $42.90/$463.32 $53.90/$582.12  Corporate $51.70/$558.36 $60.50/S653.40 $71.50/772.20 $39.60/$427.68 $48.40/ $522.72  $40.00/$432.00 $35.00/$378.00 $50.00/$540.00 $43.00/$464.40 $60.00/$648.00 $53.00/$572.40 $27.00/$291.00 $24.00/$259.20 $37.00/$399.60 $32.00/$345.60  $10.00/S120.00 $10.00/$120.00 $11.00/ 132.00 (per) $11.00/ 132.00 (per)  (per)  (per)  New rates apply upon renewal ofcontract  DailyAdmission Children 2 and under Resident Nonresident Youth3 3-17 Resident.. Nonresident. Adult 18-58 Resident. Nonresident. Seniors 59+ Resident.. Nonresident. Punch Cards-10Visits Resident.. Nonresident.  .Free Free .$4.00 $7.70 $6.00 $11.00 $4.00 $7.70 $55.00 .$99.00  Johnston County School Emplovee Membership Rates 25% Discount off of residential corporate rate 10% discount if paid in full upfront $35.00 enrollment fee $9.00 annual amenities fee  Johnston Community College Student Membership Rates Must show current student ID/tuition info., etc. $25.00 per month/$225.00: for the 9 month term 10% discount if paid in full upfront $35.00 enrollment fee $9.00 annual amenities fee  91 month membership commitment from August 15 tol May 15 (consistent with academic calendar)  116    Aquatics Program Fees Swim Lessons 3Lessons Resident Non Resident.. 5Lessons Resident.. Non Resident.. Summer Swim Team Resident Nonresident. Lane Rental. Day Care Rental. Swim Meet] Rental Timing System per day... Pool Rental.. SRAC Programs Birthday] Pool Parties Resident. Nonresident.  Base Lesson Rate is $15.00/ per lesson Non-Resident Upcharge is 62% (current rate)  $45.00 $73.00 $75.00 $121.50 .$70.00 .$104.50  $10.00 per lane/ per! hour  $5.00 per child for 1 %h hours inj pool area  Resident $500.00... $900.00..  Nonresident $550.00 per day $990.00 per day  $125.00/25 children $165.00/25 children  After Hours Fee (if party booked past regular operating hours). Extra Rental (1/2 basketball court, other pool). Summer Camp (8:30 am - 4:30pm)  $75.00 $50.00 $100.00/week $137.50/week $25.00/week  Resident. Nonresident.  (10% off after first child, if SRAC Member)  Early Drop Off/ Late Pick up.. Facility Rental Rates Trash Deposit  $50.00 clean-up deposit required for facility use.  (Refundable iftrash is picked up and areas are left as deemed due to normal wear and tear) (lfcancellation is received prior to usage, a credit can be applied to a future facility use)  Cancellation Policy.....  24 hour notice prior to event.  Multi-Purpose Upt to 2 hour.. 2-41 hours 4 hours - All Day.  (Monday-1 Thursday) Resident  Nonresident $66.00 $88.00 $137.50  $40.00. $60.00 $100.00.  117    Multi-Purpose Upt to 2 hour.. Gymnasium Upt to 21 hours 2-41 hours 41 hours - All Day. Gymnasium, Upt to 21 hours 2-4 hours 41 hours - All Day..  (Friday- Sunday)  Resident $100.00 Resident $250.00 $400.00. $600.00 Resident $125.00 $250.00 $400.00  Nonresident $137.50 Nonresident $330.00 $550.00 $825.00 Nonresident $220.00 $440.00 $605.00  Banquet Room and Catering Kitchen $65.00/1 hour (minimum 31 hours) $520.00/ day (81 hours) $260.00 Deposit $20.00/1 hour Custodial Fee  * Full-time Town employees shall pay % the residential corporate rate for SRAC memberships & events. ** The Town Manager may approve fee adjustments for special events and programs as needed.  Planning & Zoning Fees  Passive and active recreation fees in lieu of land donation or for subdivisions with less than 15 lots..  Appraised Valuation (See paragraph below for details)  The payment inl lieu of dedication shall be equal to the appraised value of the required acreage ofl land within the subdivision based on an appraisal prepared by a licensed appraiser and submitted by the developer. If the Town disagrees with the submitted appraisal, it may have a second appraisal prepared. Ift the appraisals are within 15% ofeach other, the developer's appraisal will be utilized to establish value. If the appraisals differ by more than  15%, the appraisal will be based on the average ofthe two appraisals.  Rezoning application- 5acres or less. Above 5acres.. Request for Ordinance Amendment. Request for Variance application. Appeal from Administrative Interpretation. (Refund Given if Appeal Successful) Special use/conditional use permit application (general).. Sign Permit Review. Single Family & Two Family Zoning Permit Commercial & Multi Family Zoning Permit Re-advertising a continued Public Hearing at request ofa applicant. Special use/conditional use permit application (complex) a. Multi-family, townhouse development b. Shopping center, Institutional use C. Planned unit development. d. Mobile home park.  $300.00 $300.00 $300.00 $300.00 $300.00 $50.00 $25.00 $100.00 $200.00  $300.00 plus $10.00 for each additional  10 acres or portion thereof above 5 acres  $300.00 + 5.00 per unit $300.00 + 1.00 per 1000 sq. ft. of gross floor area $300.00 +2 25.00 per acre $300.00 +5 5.00 per lot  118    Subdivision application Minor subdivision. Major subdivision. Site Plan/Construction Plan review Storm Water Permit Application Fee Residential Non-Residential,  $50.00 + 5.00 per lot $250.00 + 5.00 per lot $200.00 + $50.00/ac. $100/acre ($850 minimum) $100/acre ($850 minimum)  Storm Water Annual Inspection Fee (if owner does not provide licensed engineer fori inspection)  Storm Water Management Facility (less than 1 ac)... Storm Water Management Facility Size (lac to 3 ac). Storm Water Management Facility (greater than 3 ac).. Special Zoning Permits (fees in addition to Fire Dept. fees)  $750.00 $1000.00 $1250.00  Special Events. Fireworks Sales..  $100.00 $75.00 $75.00 $150.00 $75.00 $100.00  Underground Storage Tank Installation. / Removal (per Tank). Fireworks Public Display (permit & stand-by). Temporary Tent or Air Supported Structure permit. non-profit status is provided to the inspector.  Carnival or Circus Permit and Inspection (Pending City Mgr./Council Approval).  Note: Non-Profit organizations are exempt from the fee schedule if the proper documentation confirming  Recording Fees  Conditional Use Permits, Annexations and any other matter that requires or the Town deems necessary to be filed with the. Johnston County Register ofI Deeds. The Town will charge the same fees as the. Johnston Current Johnston County Register of Deeds fees are $26.00 for the 1st 15 pages and $4.00 for each  County Register of Deeds. additional page. Animal Control License Taxa and Tag: Each neutered/spayed cat or dog. Each mon-neutereamonspayed cat or dog.  Police Department  $5.00 $10.00 $50.00 $50.00 $50.00 $50.00 $100.00 $125.00 $25.00 $50.00 $75.00 $100.00  Violations: Unsanitary conditions. Pet defecating on private or public property. Failure to display current pet tag. Excessive Barking Failure tol have rabies inoculation. Animal Bite.. ViolationofAnimalatLarge: 1"offense... 2nd offense. 3rd offense 4"o offense  119    shoffense. Dangerous dog at large. Parking Violations Exceeding Time Limit. Wrong Side of Street. Too Close to Corner. Across Parking Line. On Crosswalk. Abandon on Street. Over 12" from curb. Double Parking. Loading Zone. Fire Hydrant. Driveway. Traffic Lane.. On Sidewalk. Blocking Intersection Nol Parking Area.. Handicapped Zone.. All Other Parking Violations. Taxicab] Regulation Driver's! Permit.  Seizure of animal  $100.00 and seizure of animal  $10.00 $10.00 $25.00 $10.00 $10.00 $10.00 $25.00 $10.00 $10.00 $10.00 $25.00 $10.00 $10.00 $10.00 $10.00 $10.00 $50.00 $10.00 $15.00  Fire Lane (also included in Fire Dept. Fees).  Property Tax Rate  Rate.  $0.57/$100 valuation $0.19/$100 valuation $0.12/$100 valuation  Downtown Smithfield Tax District. Smithfield Fire District.  Solid Waste Collection  Residential  Standard Collection, Monthly Fee Additional Roll-out Container (standard). Backyard Collection, Monthly Fee Additional Roll-out Contaimer (backyard) Backyard Collection, Disabled/Age' 70 +. Yard Debris Collection, Monthly Fee.. Large Pile(s) ofDebris Pickup.. Churches/Nom.Prott Standard Pickup, Monthly Fee. Backyard Pickup, Monthly Fee Yard Debris Collection, Monthly Fee. Large Pile(s) of Debris Pickup  $16.00 (one roll-out container) $16.00 (each container) $20.00 (one roll-out container) $20.00 (each container) $16.00 (one roll-out container) $10.00(required) $80.00 (pert truck load = 8 cubic yards)  $16.00 (two roll-out containers) $16.00 (each container) $20.00 (two roll-out containers) $20.00 (each container) $10.00(required) $80.00 (per truck load = 8 cubic yards)  Additional Solid Waste Roll-out Container (standard pickup) Additional Solid Waste Roll-out Container (backyard pickup)  120    Public Utilities Services  Residential Electric Deposit High Risk Residential Electric Deposit. Business Deposit.. Water Deposit Water Deposit (high risk). Returned Check Charge. Return Trip When Customer Not Available. Reconnection after Hours. Special Use Meter Reading & Billing (i.e. water for filling pools). Initial and Transfer Service Fees  $400.00 $200.00 $50.00 $100.00 $35.00 $25.00 $70.00 $35.00  2x (times) the monthly avg. bill for this location  Re-connection after Disconnection/ KcomaectonNompaymem, Utility Account (7%1 NC sales tax added to service charges).  $500am.to4p.m)  $25.00 $25.00 $95.00 $250.00 $470.00 $1605.00 $2020.00 $300.00 .5% $35.00 $50.00 $25.00 $6.00/month $10.00/month  Water/Sewer. WaterMeterSet 3/4". 1". 1%. 2". 3".  Meter tampering investigation charge. Meter Test Charge (After First Free Test).. Temporary Construction & Pole Service Charge.  Delinquent fee for payments after due date but before disconnection  Landlord Transfer Fee.  Credits  Water Heater Load Management (12 Months).  Air Conditioner. Load Management Credit (June, July, August, September).  Sewer Tapl Fees In' Town (Base Fee) 4" 6" Out ofTown (Base Fee) 4" 6" WaterTap) Fees Inl Town (Base Fee) 3/4" !" 1%" 2" 4" 6" OutofTown (Base Fee) 3/4" !" 1%"  $695.00 $760.00 $1040.00 $1140.00  $700.00 $745.00 $1840.00 $1900.00  Cost figured at time of application Cost figured at time of application  $1050.00 $1120.00 $2760.00  121    $2850.00  4"  Cost figured at time of application Cost figured at time of application  Irrigation (usingsplityoke) 3/4" (requires meter set). Other Fire Sprinkler Fees Size Connection 6" 8" 10" 12  $200.00  Actual Cost plus 10% + meter set  Monthly Fee $10.00 $15.00 $20.00 $25.00  Service SP SP SP SP  Rate SPI SP2 SP3 SP4  Water Rates Basic Charge  Inside City Customers (AII) $9.71 Outside City Customers (AII) $16.99 Consumption Rates (per 1,000 gallons): Residential Customers Usage First 4,000 Gallons Next 6,000 Gallons All Over 10,000 Gallons Commercial Customers Usage First 10,000 Gallons Next 90,000 Gallons All Over 100,000 Gallons Residential Irrigation Customers Usage First 3,000 Gallons Next 17,000 Gallons All Over 20,000 Gallons  Inside City Rate $4.12. $4.60 $5.20 Inside City Rate $4.31 $4.90 $5.39 InsideCity Rate $4.87 $5.68 $6.30 Inside City Rate $4.87 $5.93 $6.30 InsideCity Rate $4.41 $4.90 $5.39  Outside City Rate $8.24 $9.20 $10.40 Outside City Rate $8.62 $9.80 $10.78 Outside City Rate $9.74 $11.36 $12.60 OutsideCity Rate $9.74 $11.86 $12.60 Outside City Rate $9.74 $8.82 $11.36 $9.80 $12.60-$10.78  Commercial Irrigation Customers Usage First 3,000 Gallons Next 27,000 Gallons All Over 30,000 Gallons ndustral/nstitutional Customers Usage First 25,000 Gallons Next 75,000 Gallons All Over 100,000 Gallons  122    Sewer Rates Basic Charge  Inside City Customers (AII) $11.32 Outside City Customers (AII) $19.81 Consumption Charges Residential Customer Non-Residential Customer  Inside City Rate $6.98 $7.76  Outside City Rate $13.96 $15.52  Johnston County Wholesale Rate $1.50 Rate per 1000 Gallons  123    Electric Rates Residential Service (RS1) Availability  I  This Schedule is available for separately metered and billed electric service to any Customer for use in and about (a) a single-family residence or apartment, (b) a combination residence and farm, or (c) a private residence used as a boarding or rooming house. Service will be supplied to the Customer's premises at one point of delivery The types of service to which this Schedule applies are alternating current 60 hertz, either single-phase 2 or 3 wires or three-phase 4 wires, at Town's standard voltage of240 volts. This Schedule is not available to (a) individual motors rated over 10 HP, (b) commercial and industrial use, (c) separately metered service to accessory buildings or equipment on residential property, (d) service to a combined residential and non-residential electric load where the residential load is less than 50% of the total service requirement, (e) resale, or  through one kilowatt-hour meter.  (f) other uses not specifically provided herein.  II  Monthly Rate  A. Basic Customer Charge: B. Energy Charge:  $10.00 $.91002-100/kWh  C.  Purchased Power Adjustment Charge:  The monthly bill may include aj purchased power adjustment charge, ifany is applicable for the Town to recover wholesale purchased power costs  fully.  D. Three-Phase Service Basic Charge (RS4):  $18.00  E.  Minimum Charge:  The monthly minimum charge shall be the "Basic Customer Charge." When applicable, North Carolina sales tax will be added to all charges listed  F.  above.  III Excess Facilities  Any facilities that the Town provides in addition to those which would be installed normally to provide service under this Schedule shall be Excess Facilities, subject to  charges of2% per month oft the installed cost.  IV Payments  Bills are due when rendered and are payable within twenty (20) days from the billing date as shown on the bill. Any bill not paid on or before the expiration of twenty (20) days  from the billing date is subject to a late payment charge of5%.  124    VI General  Service rendered under this Schedule is subject to the Town's Code of Ordinances and other service regulations and operating practices, which may be amended from time to  time.  Residential TIME-OF-USE Service Electric Rate Code RS7 (TU1/TU2, DD7)  Availability  Service under this Schedule is available for separately metered single-family residences in which energy for all water heating, cooking and clothes drying is supplied electrically. Dwellings must. have central electric systems for the primary source of space heating and Participation in the City's load management program is required for control of heat pump compressors during the cooling season and water heater use in all months. Alternating current, 60 hertz, single-phase three wire service at standard 240 volts is  air conditioning.  available under this Schedule. Monthly Rate  II  A. Basic Customer Charge:  $17.00  B.  KWh Energy Charge: On-Peak  .01002 .1002kWh $0537.0537kWh $5.93/kW  Off-Peak  C. On-Peak kW Demand Charge:  E.  Minimum Charge:  The minimum charge shall be the "Basic Customer Charge."  F. When applicable, North Carolina sales tax will be added to all charges listed  above.  II Determination ofOn-Peak  On-Peak Demand will be the highest KW demand in any 15-minute interval of the current On-Peak kWh will be the energy used during the following periods, Monday Friday:  billing month during the following periods, Monday Friday:  Standard Time Daylight Savings Time  7:00 AM to 9:00. AM 2:00 PM to 6:00 PM  All hours for Official Town Holidays will be considered as Off-Peak.  125    IV Excess Facilities  Any facilities that the Town provides in addition to those which would be installed normally to provide service under this Schedule shall be Excess Facilities, subject to  charges of2 2% per month of the installed cost.  V  Payments  Bills are due when rendered and are payable within twenty (20) days from the billing date as shown on the bill. Any bill not paid on or before the expiration of twenty (20) days  from the billing date is subject to a late payment charge of 5%.  VII Load Management  The Town will limit the use of heat pumps and water heaters served under this Schedule during utility peak-use periods each month. Heat pumps will be wired for control of the compressor during cooling seasons and auxiliary resistance heat during heating seasons. Air conditioning will be interrupted intermittently and water heaters totally for up to four hours during each load management period. Auxiliary resistance heat will be interrupted for up to two hours. Load management will be initiated almost exclusively on weekdays Load management controls will be installed and operated in accordance with the Town's  and is not normally needed more than six times each month.  normal operating procedures.  VIII Contract Period  The Contract Period shall be on a monthly basis. For a Customer who has previously received service under this Rate at the current location, the Contract Period shall not be  less than one year. General Service  Electric Rate Codes GD1,GD2, GD3,GD4  Availability  This Schedule is available for nonresidential electric service less than 750 kW supplied at as single point of delivery at one of the Town's standard voltages. This Schedule is not available for supplementary, standby or breakdown service, unless provided in the Service Service will be alternating current, 60 hertz, single-phase 3 wires, or three-phase 4 wires, at Town's standard voltages. This Schedule is applicable to electric service supplied to  Agreement, or for resale.  Customer's premises at one point of delivery through one meter.  II  Monthly Rate  A. Basic Customer Charge $16.00 Single Phase (GD1) GD3 No Sales Tax  $30.00 Three Phase (GD2)C GD4 No Sales Tax  126    B.  Energy Charge: First 2,500k kWh All Additional kWh  $.0900/kWh $.0679/kWh  C. kW Demand Charge: DS1,DS2, DS3, DS4 $11.20/kW (kW Demand is highest 15 minute usage each month)  D. Purchased Power Adjustment Charge:  The monthly bill shall include a purchased power adjustment charge, if any is applicable for the Town to recover wholesale purchased power costs fully.  E. Minimum Charge:  The Minimum Charge shall be the Basic Customer Charge plus $1.00 per kVA of installed transformer capacity, unless provided otherwise by the Service  Agreement.  E. North Carolina sales tax (7%) will be added to all charges listed above.  III Contract Demand  The Contract Demand shall be the kW ofDemand specified in the Service Agreement.  IV Billing Demand  The Billing Demand shall be the maximum kW registered or computed by or from the Town's: metering facilities during any 15-minute interval within the current billing month.  V  Excess Facilities  Any facilities, which the Town provides in addition to those, which would be installed normally to provide service under this Schedule shall be Excess Facilities, subject to  charges of2% per month ofthe installed cost.  VI Payments  Bills are due when rendered and are payable within twenty (20) days from the billing date as shown on the bill. Any bill not paid on or before the expiration of twenty (20) days  from the billing date is subject to al late payment charge of 5%.  VII Contract Period  The Contract Period for the purchase of electricity under this Schedule shall be not less than one year, unless otherwise mutually agreed, and shall continue from month to month  thereafter unless terminated by written notice.  VIII General  Service rendered under this Schedule is subject to the Town's Code of Ordinances and other service regulations and operating practices, which may be amended from time to  time.  127    Small General Service Electric Rate Codes GS3,GS4  -  Availability  This Schedule is available for nonresidential electric service less than 101 kW or 10001 kWh (12 month average) supplied at a single point of delivery at one of the Town's standard voltages. This Schedule is not available for supplementary, standby or breakdown service, Service will be alternating current, 60 hertz, single-phase 3 wires, or three-phase 4 wires, at Town's standard voltages. This Schedule is applicable to electric service supplied to  unless provided in the Service. Agreement, or for resale.  Customer's premises at one point of delivery through one meter.  II  Monthly Rate A. B.  Basic Customer Charge: $ $16.00Single Phase (GS3) and $24.00Three Phase  (GS4) Energy Charge: First 1,500 kWh Next 2,5001 kWh All Additional kWh over 4,000 Purchased Power Adjustment Charge:  $.1190/kWh $.0900/kWh $.0900/kWh  C.  The monthly bill shall include a purchased power adjustment charge, if any is applicable for the Town to recover wholesale purchased power costs fully.  D. Minimum Charge:  The Minimum Charge shall be the Basic Customer Charge plus $1.00 per KVA of installed transformer capacity, unless provided otherwise by the Service  Agreement. above.  E. When applicable, North Carolina sales tax will be added to all charges listed  II Contract Demand  The Contract Demand shall be the kW of] Demand specified in the Service Agreement.  IV Billing Demand  The Billing Demand shall be the maximum kW registered or computed by or from the Town'si metering facilities during any 15-minute interval within the current billing month.  128    V  Excess Facilities  Any facilities which the Town provides in addition to those which would be installed normally to provide service under this Schedule shall be Excess Facilities, subject to  charges of 2% per month oft the installed cost.  VI Payments  Bills are due when rendered and are payable within twenty (20) days from the billing date as shown on the bill. Any bill not paid on or before the expiration of twenty (20) days  from the billing date is subject to a late payment charge of 5%.  VII Contract Period  The Contract Period for the purchase of electricity under this Schedule shall be not less than one year, unless otherwise mutually agreed, and shall continue from month to month  thereafter unless terminated by written notice.  VIII General  Service rendered under this Schedule is subject to the Town's Code of Ordinances and other service regulations and operating practices, which may be amended from time to  time.  CommercalTmeokle  Electric Rate Codes GS6TU3-TU4DD9: GS7(TU5, - TU6, DD9)  I  Availability  This Schedule is available for nonresidential electric service. Service is not available for Service available under this Schedule is 60 Hertz alternating current at the Town's standard voltages of 240 volts or higher. This Schedule is available for all electric service supplied to Customer's premises at one point of delivery through one meter.  breakdown or standby use, or for resale.  II  Monthly Rate B.  A. Basic Customer Charge: KWI Demand Charge: C. KWh Energy Charge:  Single Phase $20.00 Three Phase $28.00  On-Peak Demand On-Peak Off-Peak  $13.67/kW $.0900/kWh $.0600/kWh  D. Purchased Power Adjustment Charge:  The monthly bill shall include a purchased power adjustment charge, if any is  applicable for the Town to recover wholesale power costs fully.  129    E. Minimum Charge:  The Minimum Charge shall be the Basic Customer Charge plus $1.00 per KVA of installed transformer capacity, unless provided otherwise by the Service  Agreement. above.  F. When appliçable, North Carolina sales tax will be added to all charges listed  II Contract Demand  The Contract Demand shall be the kW of Demand specified in the Service Agreement.  IV Determination of kW Demand  On-Peak Demand: On-Peak Demand will be the highest demand in any 15-minute interval of the  current billing month during the following periods, Monday - Friday;  Standard Time Daylight Savings Time  7:00 AMto 9:00. AM 2:00 PM1 to 6:00. PM  V  Excess Facilities  Any facilities, which the Town provides in addition to those, which would be installed normally to provide service under this Schedule shall be considered Excess Facilities. Customer will be responsible for any charges assessed by the Town for Excess Facilities.  VI Payments  Bills are due when rendered and are payable within twenty (20) days from the billing date as shown on the bill. Any bill not paid on or before the expiration of twenty (20) days  from the billing date is subject to a late payment charge of 5%.  VII Contract Period  The Contract Period for the purchase of electricity under this Schedule shall be not less than one year and shall continue from month to month thereafter, unless terminated by  written notice. VIII General  Service rendered under this Schedule is subject to the Town's Code of Ordinances and other service regulations and operating practices, which may be amended from time to time.  Large General Service Electric Rate CodeLG1 Availability  This Schedule is available for nonresidential electric service when the Contract Demand is 750 kW or greater, or registered demand equals or exceeds 750 kW in two or more of  130    the preceding twelve months. Service is not available for breakdown or standby use, The types of service to which this Schedule is applicable are alterating current, 60 hertz, three-phase 4 wires, at Town's standard voltages of 480 volts or higher. This Schedule is available to all electric service supplied to Customer's premises at one point of delivery  unless provided in the Service Agreement, or for resale.  through one meter. Monthly Rate  II  A. Basic Customer Charge: B. kWI Demand Charge: Energy Charge:  $513.95 $19.00/kW $.0616/kWh  C.  D. Purchased Power Adjustment Charge:  The monthly bill shall include a purchased power adjustment charge, if any is  applicable for the Town to recover wholesale power costs fully.  E.  Minimum Charge:  The Minimum Charge shall be the Basic Customer Charge plus $1.00 per kVA of installed transformer capacity in excess of 500kVA, unless provided otherwise by When applicable, North Carolina sales tax will be added to all charges listed  the Service Agreement.  F.  above.  III Contract Demand  The Contract Demand shall be the kW ofDemand specified in the Service. Agreement.  IV Determination ofk kW Demand  The Billing Demand shall be the greater of: the highest kW measured in any 15-minute  interval during the current billing month or the Contract Demand.  V  Excess Facilities  Any facilities, which the Town provides in addition to those, which would be installed normally to provide service under this Schedule shall be considered Excess Facilities. Customer will be responsible for any charges assessed by the Town for Excess Facilities.  VI Payments  Bills are due when rendered and are payable within twenty (20) days from the billing date as shown on the bill. Any bill not paid on or before the expiration of twenty (20) days  from the billing date is subject to a late payment chargeof5%.  131    VII Contract Period  The Contract Period for the purchase of electricity under this Schedule shall be not less than one year and shall continue from month to month thereafter, unless terminated by  written notice. VIII General  Service rendered under this Schedule is subject to the Town's Code of Ordinances and other service regulations and operating practices, which may be amended from time to  time.  Large General Service Coordinated Peak Demand Electric Rate Codel LG2 Availability  This Schedule is available for nonresidential electric service when the Contract Demand is 300 kW or greater, and facilities are installed to coordinate reduction of power requirements on the Town's electrical system during system peak periods. The Customer must execute a Service Agreement with the Town prior to receiving service. Service will be alternating current, 60 hertz, three-phase 4 wires, at Town's standard voltages of 480 volts or higher. This Schedule is available for all electric service supplied to Customer's premises at one point of delivery through one meter. Use of  power for resale is not permitted.  I  Monthly Rate  A. Basic Customer Charge: B. kW Demand Charge: C. Energy Charge:  $513.95 $19.10/kW $.0582/kWh  Coincident Peak Demand  D. Purchased Power Adjustment Charge:  The monthly bill shall include a purchased power adjustment charge, if any is  applicable for the Town to recover wholesale power costs fully.  E. Minimum Charge:  Thel Minimum Charge shall be the Basic Customer Charge plus $1.00 per KVA of installed transformer capacity in excess of5001 kVA, unless provided otherwise by  the Service Agreement.  F. When applicable, North Carolina sales tax will be added to all charges listed  above.  132    II Contract Demand  The Contract Demand shall be the kW of Demand specified int the Service Agreement. Coincident Peak (CP) Demand: CP Demand shall be the average kW demand measured in the 60-minute interval used by the North Carolina Eastern Municipal Power Agency for wholesale billing purposes during the corresponding month of Customer's billing.  IV Determination ofl kW Demand  Note - This is different from the kW Demand in the LG1 rate.  Notification by Town  The Town will use diligent efforts to predict each monthly system peak and notify the Customer in advance. However, the Town is not able to guarantee an accurate prediction and notice will be provided. Notification by the Town will be provided to the Customer by e-mail communications or automatic signal, as mutually agreed. The Customer will  hold the Town harmless in connection with its response to notification.  VI Excess Facilities  Any facilities, which the Town provides in addition to those, which would be installed normally to provide service under this Schedule shall be considered Excess Facilities. Customer will be responsible for any charges assessed by the Town for Excess Facilities. Excess Facilities may include special metering required under this Schedule.  VII Payments  Bills are due when rendered and are payable within twenty (20) days from the billing date as shown on the bill. Any bill not paid on or before the expiration of twenty (20) days  from the billing date is subject to al late payment charge of5 5%.  VIII Contract Period  The Contract Period for the purchase of electricity under this Schedule shall be not less than one year and shall continue from month to month thereafter, unless terminated by  written notice. IX General  Service rendered under this Schedule is subject to the Town's Code of Ordinances and other service regulations and operating practices, which may be amended from time to  time.  Economic Development Rider Electric Rate Code ED1 Availability  This Rider is available only at the Town's option for existing nonresidential electric  133    service (commercial and industrial) customers, who are served under the Town's LG2 Rate Code for a period of 1- 5 years as granted by the Town Council. The Town Council may grant an initial period of less than 5 years and subsequently extend the The purpose of this Rider is to provide an economic incentive for an existing business located within the Town of Smithfield to expand and as such this Rider applies only to  period up to the full 5 year period.  the expansion load, which must be separately metered.  II  Monthly Rate reduction  Per approval by Council, this Rider reduces the Energy Charge for the LG2 Rate Codes by $0.015/kWh for the expansion load only up to a maximum of 2,000,000 kWh per year and shall be applicable for a period of up to 5 years as set by the Town Council when there is a minimum applicant capital investment of $1,000,000 in plant and equipment, which may include the capital cost of purchase and installation of a CP load-shedding generator and depending on the number of jobs brought to the Town of Smithfield and  employed by the applicant as follows: Number of New Full-Time Equivalent Jobs Brought to Smithfield and Employed by applicant 10j jobs 20j jobs 30j jobs 40j jobs 50j jobs  Applicable Period 1 year 2 years 3 years 4 years 5: years  Since this Rider applies only to the load-shedding Rate Code LG2, the applicant must successfully shed a minimum of 75% of their Coincident Peak (CP) load when signaled by ElectriCities of North Carolina. This Rider will automatically terminate ifl less than 75% ofthe CP load is shed during the preceding four month period. Customer is and will ber responsible for all non-reduced rate costs if for any reason it fails to shed 75% of its Staff is authorized to amend the fee/rate structure as set forth herein and publish Note: The applicant must install a load-shedding generator for CP load-shedding concurrent with their expansion. Smithfield's CP load-shedding Rate Codes offer a very significant demand and energy charge price reduction and hence significantly lower monthly bills to its commercial and industrial Rate Code classes that take advantage of this option. Taken together, this Rider with the CP load-shedding Rate Code classes  CP as set forth above. accordingly.  offers some oft the lowest electric rates available in the State and: region.  134    Large General Service Coordinated Peak Demand Electric Rate CodeLG3 Availability  I  This Schedule is available for nonresidential electric service when the Contract Demand is 2000 kW or greater, and facilities are installed to coordinate reduction of power requirements on the Town's electrical system during system peak periods. The Customer must execute a Service Agreement with the Town prior to receiving service. Service will be alternating current, 60 hertz, three-phase 4 wires, at Town's standard voltages of 480 volts or higher. This Schedule is available for all electric service supplied to Customer's premises at one point of delivery through one meter. Use of  power for resale is not permitted.  II  Monthly Rate  A. Basic Customer Charge: B. kW Demand Charge:  $513.95 $14.25/kW $2.25/kW $.0465/kWh  Coincident Peak Demand Excess Charge C. Energy Charge:  D. Purchased Power Adjustment Charge:  The monthly bill shall include a purchased power adjustment charge, if any is  applicable for the Town to recover wholesale power costs fully.  E.  Minimum Charge:  The Minimum Charge shall be the Basic Customer Charge plus $1.00 per kVA of installed transformer capacity in excess of500 KVA, unless provided otherwise by When applicable, North Carolina sales tax will be added to all charges listed  the Service Agreement.  F.  above.  III Contract Demand  The Contract Demand shall be the kW ofDemand specified in the Service Agreement. Coincident Peak (CP) Demand: CP Demand shall be the average kW demand measured in the 60-minute interval used by the North Carolina Eastern Municipal Power Agency for wholesale billing purposes during the corresponding month of Customer's billing.  IV Determination ofkW Demand  135    Note- - This is different from the kW Demand ini the LG1 rate.  Excess Demand (ED): ED is the kW difference between Peak Demand and Coincident Peak Demand (see above). It is found by subtracting the Coincident Peak Demand from  the Peak Demand. Notification by Town  V  The Town will use diligent efforts to predict each monthly system peak and notify the Customer in advance. However, the Town is not able to guarantee an accurate prediction and notice will be provided. Notification by the Town will be provided to the Customer by e-mail communications or automatic signal, as mutually agreed. The Customer will  hold the Town harmless in connection with its response to notification.  VI Excess Facilities  Any facilities, which the Town provides in addition to those, which would be installed normally to provide service under this Schedule shall be considered Excess Facilities. Customer will be responsible for any charges assessed by the Town for Excess Facilities. Excess Facilities may include special metering required under this Schedule.  VII Payments  Bills are due when rendered and are payable within twenty (20) days from the billing date as shown on the bill. Any bill not paid on or before the expiration of twenty (20) days  from the billing date is subject to a late payment charge of 5%.  VIII Contract Period  The Contract Period for the purchase of electricity under this Schedule shall be not less than one year and shall continue from month to month thereafter, unless terminated by  written notice. IX General  Service rendered under this Schedule is subject to the Town's Code of Ordinances and other service regulations and operating practices, which may be amended from time to  time.  Municipal General Service Electric Rate Code MS1,MS2  I  Availability  This Schedule is available for Town of Smithfield municipal electric service accounts only. This Schedule is not available for supplementary, standby or breakdown service, Service will be alternating current, 60 hertz, single-phase 3 wires, or three-phase 4 wires, at Town's standard voltages. This Schedule is applicable to electric service supplied to  unless provided in the Service Agreement, or for resale.  136    Customer's premises at one point of delivery through one: meter.  II  Monthly Rate  A. Basic Customer Charge: $30.00 Three-phase; $16.00 Single Phase  (Determined by comparable rate code fe.g. GD2))  B. Energy Charge:  $.0820 /kWh  C.  Purchased Power Adjustment Charge:  The monthly bill shall include a purchased power adjustment charge, if any is applicable for the Town to recover wholesale purchased power costs fully.  D. Mimimum Charge:  The Minimum Charge shall be the Basic Customer Charge plus $1.00 per KVA of installed transformer capacity, unless provided otherwise by the Service When applicable, North Carolina sales tax will be added to all charges listed  Agreement. above.  E.  III Contract Demand  The Contract Demand shall be the kW ofDemand specified in the Service Agreement.  IV Billing Demand  The Billing Demand shall be the maximum kW registered or computed by or from the Town's metering facilities during any 15-minute interval within the current billing month.  V  Excess Facilities  Any facilities which the Town provides in addition to those which would be installed normally to provide service under this Schedule shall be Excess Facilities, subject to  charges of2% per month oft the installed cost.  VI Payments  Bills are due when rendered and are payable within twenty (20) days from the billing date as shown on the bill. Any bill not paid on or before the expiration of twenty (20) days  from the billing date is subject to al late payment charge of 5%.  VII Contract Period  The Contract Period for the purchase of electricity under this Schedule shall be not less than one year, unless otherwise mutually agreed, and shall continue from month to month  thereafter unless terminated by written notice.  137    VIII General  Service rendered under this Schedule is subject to the Town's Code of Ordinances and other service regulations and operating practices, which may be amended from time to  time.  Load Management Rider  Availability  Credits are available under this Rider for the interruption of electric water heaters and central air conditioners by the Town during Load Management Periods. This Rider is available in conjunction with service under the Town's Residential Service Schedule To qualify, the Customer must be the owner of the premises where switches are installed,  (Schedule RS1).  orl have the permission oft the owner fori installation.  II  Monthly Credit  The Customer will receive a credit of $6.00 per month per switch for allowing control of electric water heaters. The credit for control of air conditioning compressor operation  will be $10.00 per month on bills received in the months July-October.  II Appliance Criteria  Water heaters shall be automatic insulated storage type of not less than 30 gallon capacity and may be equipped with only a lower element or with a lower element and an upper Central air conditioners and heat pumps must have a capacity of2.01 tons or more.  element.  IV Installation of Switches  The cost of installation and maintenance of controls will be paid by the Town. A licensed electrical contractor will perform installation. Customer must provide access to  switch location by appointment for installation and maintenance.  V  Removal of Switches  Switches will be removed at Customer's request. Any reinstallation will be at Customer's  expense. VI Load Management  The Town will limit the use of heat pumps and water heaters served under this Rider during utility peak-use periods each month. Heat pumps and air conditioners will be wired for control of the compressor during cooling seasons. Air conditioning will be interrupted intermittently and water heaters totally for up to four hours during each load management period. Load management will be initiated almost exclusively on weekdays Load management controls will be installed and operated in accordance with the Town's  and is not normally needed more than six times each month.  normal operating procedures.  138    RENEWABLE ENERGY GENERATION RIDER- RR1  Availability:  This schedule is available in conjunction with any of the Town's Rate Schedule applicable to Customer who operates an approved renewable energy generating system, capacity oft the generating system shall not exceed 20 kilowatts for a residential system or 100kilowatts for a non-residential system. The generating system that is connected premises must be manufactured, installed, and operated in accordance with governmental and industry standards, in accordance with all requirements of the local code official, and must fully conform with the Town's applicable renewable energy  located and used at the  Customer's primary residence or business. The rated  inj parallel operation with service from the Town and located  on the Customer's  generation application and attachments.  II  Applicability:  This schedule is applicable to all electric service of the same available type supplied at customer's premises at one point of delivery through one kilowatt-hour meter.  III Type of Service:  The types of service to which this schedule is applicable are, alternating current, 60 hertz, single phase 2or3 wires, or three phase 3 or 4 wires, at Town's standard voltages.  IV Monthly Credit:  $. $.0549 per kWh for all kWh  Total bill credit balances, if any, will be carried forward to the next bill.  V  Minimum Charge None VI Payments:  When applicable, bills are due when rendered and are payable within twenty (20) days from the billing date shown on the bill. Ifany bill is not sO paid, the Town has the right to suspend service in accordance with its service regulations. Ifservice is disconnected for non-payment oft the bill, the customer shall pay the full amount of the delinquent  account plus all applicable charges.  VII Adjustments:  This schedule may be amended or adjusted from time to time by the Town of Smithfield.  139    VIII Special Conditions:  1. The Customer must complete any applicable renewable energy interconnection request documents and submit same to the Town of Smithfield for approval prior to receiving 2. The Customer's service shall be metered with two electric meters, one of which measures all energy provided by the Town and used by the customer, and the other measures the amount of energy generated by the customer's alternative energy 3. The Public Utilities Department will design and install reasonable and practical modifications to the electric distribution system to allow the interconnection of resources which would otherwise interfere with power quality delivered to other connections. In such cases, the system owner shall make an advance payment to the Town in an amount equal to the cost oft the required facility modifications. 4. The Town reserves the right to test the Customer's alternative energy generator and associated equipment for compliance with the applicable interface criteria. Should it be determined that Customer's installation is in violation, the Town will disconnect the alternative energy generator from the Town's distribution system and it will  service under this schedule.  generator.  remain disconnected until the installation is  brought back into compliance.  IX Contract Period:  The Contract Period for service under this schedule shall be one (1) year and thereafter shall be renewed for successive one-year periods. After the initial period, Customer may terminate service under this schedule by giving at least sixty (60) days previous notice of The Town may terminate service under this schedule at any time upon written notice to Customer. In the event that Customer violates any of the terms or conditions of this schedule, or operates the generating system in ai manner which: is detrimental to the Town ori its customers, service under this schedule may be terminated immediately.  such termination in writing to the Town.  140    Rate Schedule for Area Lights: Monthly Charge: A1 AIM AIP AIU B7U CI CIM CIP CIU C2 C2M C2P C2U C4 C4M C4P C4U F1 FIM FIP FIU F4 F4M F4P F4U MPI WPI  $ $ $ ) $ $ $ $ $ $ $ $ $ $ $ $ $ $  11.65 22.00 14.75 18.00 22.85 15.55 24.60 18.55 21.80 18.23 28.50 21.30 25.40 26.75 35.44 29.75 33.95 39.90 50.20 42.90 47.05 26.75 35.44 29.75 32.49 5.65 2.80  $ $  Any and all of the above mentioned individual rates and fees may be amended, changed, increased or eliminated with a majority vote ofthe Town ofSmithfield Town Council  Adopted by the Smithfield Town Council on this the 20th day ofJ June, 2016  M. Andy Moore, Mayor  ATTEST:  Shannan Williams, Town Clerk  141    Town of Smithfield Town Council Information Form  Item: Date of Meeting: Staff Work By: Background  Filled Vacancies July 12,2016 Tim! Kerigan, HR Director  Date Prepared: June27,2016  Per Policy, upon thel hiring of a new or replacement employee, the Town Manger or Department Head shall report the new/replacement hire tot the Council on the Consent Agenda at the next scheduled monthly Town Council  meeting. Action Requested  The Town Council is asked to acknowledge that the' Town has successfully filled the following vacancies in  accordance with the Adopted FY 15-16 Budget.  Position Firefighterl Police Officerl I Pump Station Mechanic P/T Laborer P/TLifeguard P/TLifeguard P/TI Lifeguard P/T! Instructor P/T Instructor P/T Instructor P/T Instructor  Department Fire Police PU-Water/Sewer PU- Water/Sewer P&R -4 Aquatics P&R -4 Aquatics P&R - Aquatics P&R - Aquatics P&R - Aquatics P&R - Aquatics P&R - Aquatics  Budget Line Rate of Pay 10-5300-0200 S14.88hr(82,49792y) 10-5100-0200 $15.27/hr($34, 143.72/yr) 30-7220-0200 $13.49/hr ($28,059.20/yr) 30-7220-0200 $8.00/hr 10-6220-0220 $7.50/hr 10-6220-0220 $7.50/hr 10-6220-0220 $7.50/hr 10-6220-0230 $9.00/hr 10-6220-0230 $10.00/hr 10-6220-0230 $15.00/hr 10-6220-0230 $17.50/hr  142    143    Business Items    Town of Smithfield Town Council Action Form  Item: Conveyance of Surplus Equipment to the Towns of Wilson's Mills - Resolution  #590(17-2016)  Date of Meeting: July 5, 2016 Staff Work By: Interim Chief R.K. Powell  Date Prepared: June 21, 2016 Presentation: Consent  Presentation:  The police department is requesting to have the K-9 Cages used in the impalas, labeled as "surplus equipment" so the cages can be removed from the Town's inventory. This equipment had to be replaced when new vehicies were purchased for the K-9 Officers. The Wilson's Mills Police Department has sought consideration that these items be conveyed to their NCGS 160A-274 authorizes a governmental unit in this state to exchange with, lease to, lease from, sell to, or purchase from any other governmental unit any interest in real or personal property upon such terms and conditions as the governmental unit deems wise, with or without  governmental unit enabling them to begin a K-9 program in their Municipality.  consideration. Action Requested:  It is requested that the Council approve resolution #590 (17-2016) conveying the surplus  property to the Town of Wilson's Mills for no consideration.  144    nGodWeTrut" WIISONSMILIS POLICE NC  POBox448, 100 RaifroadSt. Wilson'sils; NC 27593 Ofie/919,938385 [Faxl (919)938-0955  WILSON'S MILLS POLICE  DEPARTMENT ChiefDustin Nichols  Chief Powell,  06/06/2016  Good afternoon, The Wilson's Mills Police Department is in the process of starting a K9 program. As you know we are a small agency on even a smaller budget. We don't have the We are reaching out to bigger agencies with a request for any K9 equipment that your agency no longer uses. We are especially in need ofa a cage for the vehicle we intend to use. Any  funds to purchase all we need to accomplish this task.  assistance in this endeavor would be appreciated.  Respectfully, Chief Dustin Nichols  145    TOWN OF SMITHFIELD RESOLUTION # 590 (17-2016) Approving Conveyance of Property to Another Unit of Government in North Carolina Pursuant to NCG.S. 160A-274  WHEREAS, the Town of Smithfield owns 2) K-9 cages that were fitted for the Police  Department's Chevrolet impala vehicles that were utilized by thel K-9 Officers;  and  WHEREAS, the Town of Smithfield can no longer utilize this property because new vehicles  were purchased for the K-9 Officers and the cages are built specific for the new  vehicle; and  WHEREAS, the Wilson's Mills Police Department has express interest int this property to  begin al K-9 Program int their Municipality; and  WHEREAS, North Carolina General Statute S 160A-274 authorizes a governmenta unit int this  state to exchange with, lease to, lease from, sell to, or purchase from any other governmental unit any interest in real or personal property upon such terms and conditions as the governmental unit deems wise, with or without consideration;  and  WHEREAS, the Town of Smithfield has determined that it is ini the best interest of the Town  to convey the K-9 cages to the Town of Wilson's Mills, and deems it wise to do  so for no consideration.  THEREFORE, THESMITHFIEIDTOWNCOUNCIL LRESOLVES:  1. The Town of Smithfield hereby conveys to the Town of Wilson's Mills the following  property: 2) K-9 cages  2. The property herein described shall be conveyed for no consideration.  3. The Mayor or his designee is authorized to execute all documents necessary to convey  the property int the manner authorized by this Resolution.  Adopted this the 12th day of July, 2016  M. Andy Moore, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  146    147    Town of Smithfield Town Council Action Form  Business Item: Consideration of Award of bid to T&D Solutions, Inc. for the installation of the transformer and associated equipment at the Brogden Road substation, per the project plans &  specifications, int the amount of $181,111.00. Date of Meeting: July 12,2016 Staff Work by: Ted Credle, Rodney. Johnson  Date prepared: July1,2016 Presentation: Ted Credle  Item:  Plans and Specifications were developed by Booth & Associates and Town Staff for the installation of the second transformer at the Brogden Road substation. These bid documents are dated June 13, 2016. Bid advertisements were then issued on June 10 for a bid opening on June 28, 2016, for this project. Bids were opened at 2:00 p.m. on June 28, 2016 and the results are attached for your review, along with the Engineer's letter of recommendation. There were two (2) bidders in all. The low bid of $181,111.00 As we have mentioned in earlier meetings, this project will install a second transformer at the Brogden Road ubstation/delivery point. The transformer will not only act as a back-up for the current transformer, but will allow us to add additional circuits to the north end of town, where potential growth is likely to occur. It will also provide us with the option to provide a dedicate circuit to any  was received from T&D Solutions, Inc. andi is recommended for your approval.  future industrial client at the Hill property on Brogden Road.  Action Requested:  Approve a motion to award the low bid to T&D Solutions, Inc. for the installation oft the transformer and associated equipment at the Brogden Road substation, per the project plans & specifications, in the  amount of $181,111.00.  148    GIBON  GISON  GI8ON  GI8ON  GI8ON  GISON  149    Booths-ssociatesuIg  auiocatna engineeringt fort the future since 1960  June 28, 2016  Mr. Ted Credle Town ofs Smithfield 3501 East Market Street Smithfield, North Carolina 27577 Subject:  Town of Smithfield Smithfield, North Carolina Brogden Road Substation Expansion Bid Evaluation and Recommendation  Dear Mr. Ted Credle:  On Tuesday, May 28, 2016, beginning at 2:00 pm, two (2) quotations were received and opened for the furishing of labor and materials for the subject project. Each quotation was reviewed for accuracy and bidder qualification. Enclosed is the Tabulation of Bids for this project, outlining the individual work tasks and subtotals for this project. While the quantity of bids received did not meet our expectations, the total cost falls under the amount of North Carolina GS. 143-129(a) and therefore the bids are valid. In our evaluation ofthel bids, the lowest responsible bidderisT& D Solutions, Inc., with at total cost of$181,111.00." The other offerings compare favorably with competitors in the area and are realistic for this type construction work. In our past experiences with T & D Solutions, Inc., we have always found them to be a reputable firm, having a full staff of technical and construction crews and ample equipment. They have also always provided the utmost in Therefore, we recommend the Town of Smithfield issue a purchase order to T & D Solutions, Inc., for the purchase of furnishing of labor and materials as per Bid Enclosed are the original bids for your use. We appreciate the opportunity to assist the Town of Smithfield in this evaluation, and will begin execution of this contract and construction ofthis project upon your approval. Ifyou have any questions, please call.  cooperation and professional mannerisms. Schedule 1 fora at total of $181,111.00.  Sincerely,  BOOTH & ASSOCIATES,LLC. gs  Joshua E. Hopkins, PE  jeh/mbs Enclosures cc/enc: Michael Scott Rodney Johnson Todd) Rouse 158046-8015  5811 Glenwood: Avenue 919.851.8770 office Raleigh,NC 27612 919.859.5918 facsimile wwDol.asoc.com 150    151    Town of Smithfield Town Council Action Form  Business Item: Consideration of Award of bid to Lekson Associates for the purchase of the relay cabinet at the Brogden Road substation, per the project plans & specifications, in the amount of  $34,082.00.  Date of Meeting: July12, 2016 Staff Work by: Ted Credle, Rodney Johnson  Date prepared: July5, 2016 Presentation: Ted Credle  Item:  Plans and Specifications were developed by Booth & Associates and Town Staff for the purchase of the second relay cabinet for the second transformer at the Brogden Road substation. These plans are dated May 5, 2016. Bid advertisements were then issued on June 10 for a bid opening on June 28, 2016, for this project. Bids were opened at 2:00 p.m. on May 26, 2016 and the results are attached for your review, along with the Engineer's letter of recommendation. There were three (3) bidders in all. The low bid of $34,082.00 was received from Lekson Associates and is recommended fory your approval. This amount is budgeted as part of the Substation #2 Transformer Line Project and this amount is within This purchase is the next step in the installation of a second transformer at the Brogden Road  budget expectations.  Substation/delivery point. Action Requested:  Approve a motion to award the low bid to Lekson Associates for the purchase of the relay cabinet at the Brogden Road substation, per the project plans & specifications, in the amount of $34,082.00.  152    153    BoothsAssociatesug  CONEUITING ENGINEERE engineering for the future since 1960  June 02, 2016  Mr. Michael Scott Town of Smithfield 3501 East Market Street Smithfield, North Carolina 27577 Subject: Dear Michael:  Outdoor Relay Cabinet for the Brogden Road Substation Expansion Bidi Evaluation andl Recommendation  On Wednesday, May 25, 2016, beginning at 2:00 pm, quotations were opened for a Relay Control Switchboard for the Brogden Road Substation Expansion, as per Schedule No. 1. Three (3) bids were received and evaluated. Each quotation was reviewed for accuracy, completeness and manufacturing capabilities. Based on our review, we feel all of the bid quotations received should be considered valid offerings. Enclosed is a bid tabulation for your We were pleased with the competitive nature of the oferings, and the quantity of bids received. In our evaluation of the bids, the low bidder is Electrical Power Products, Inc. clo Lekson Associates, with at total cost of$34,082.00. Their quotation meets all the requirements of our specifications, including a reasonable delivery for the equipment. We have worked with Electrical Power Products, Inc. do Lekson Associates in the past and have found them to be a Therefore, we recommend The Town of Smithfield issue a purchase order to Electrical Power Products, Inc. c/o Lekson Associates, for the purchase of the Outdoor Enclosed are the original proposals for your files. IfI can provide additional information  review.  very reputable and professional manufacturer.  Relay Cabinet as per Bid Schedule 1f for a totalofs34,082.00.  ora assistance, please call me.  Sinçerely,  BOOTH & ASSOCIATES, LLC 9dube J.Todd Rouse, PE  cc: Ted Credle Rodney. Johnson jtr/mbs Enclosures 15-8046-8011  5811 Glenwood, Avenue 919.851.8770 office Raleigh.NC 27612 919.859.5918 facsimile www.boohasoc.com 154    155    Town of Smithfield Town Council Action Form  Item: Downtown Smithfield Development Corporation (DSDC) Request to Refinance Streetscape Loan for al lower Interest Rate and Payment, and Consider Alternative Options on  Arrears  Date of Meeting: July12,2016 Staff Work By: Greg Siler, Finance Director  Date Prepared: April25,2016 Presentation: Regular Agenda  Background: See attached explanation (exhibit A) from Sarah Edwards, Executive Director of Summary: In 2006, at the request of DSDC, the Town of Smithfield borrowed $250,000 for Streetscape improvements. The loan was to be repaid by DSDC over 30 years at 4.25 percent In2012DSDCrequested the Streetscape loan payments be forgiven for three years in exchange for much needed improvements to the Hastings House. According to meeting minutes Council opted to defer payment for one year instead (exhibit B). The Executive Director misunderstood Council's decision and conveyed to the DSDC Board that their request to forgive the payments Finance Director, Greg Siler, discovered the discrepancy earlier this year and requested DSDCto make good on payments missed. The DSDC has responded with three options (exhibit A): 1. Forgive the missed payments, recognizing the value added to Town property (Hastings 2. Add the missed payments to the end of the loan and reduce the rate of interest, thereby 3. Have DSDC pay the missed payments, then reduce the rate of interest and lower the Note: The Town of Smithfield paid off the Streetscape loan in. January of 2016 (21 years early), at the request of the Finance Director, to save the Town some $112,500 in interest expense. Attachments: Exhibit A-Letter of Explanation from DSDC's Executive Director  Downtown Smithfield Development Corporation (DSDC).  with annual payments of $15,125.  for three years was approved.  House) through DSDC's improvements. reducing the amount of the annual payment.  remaining payments.  156    Exhibit B = June 11, 2012, Meeting Minutes Excerpt Responding to DSDC  Request to Forgive Three Annual Payments  Action Requested: Consider the three options recommended by DSDC.  157    Exhibit A  Jonon   DWVELOPMENI CORPORATION  April 19,2016 Town of Smithfield PO Box 761 Smithfield, NC27577 Re: DSDC: Streetscape Loan Dear Mayor and Council,  After submitting our annual payment of$15,125 for the USDA streetscape loan to the Town on February 3,2 2016, Finance Director Greg Siler discovered that the DSDC had missed two payments. This delinquency was purelyaccidental, and the result ofa Those of you who were on the Council at the time may recall that, at the May 30, 2012 budget session, former DSDC Executive Director Chris Johnson requested that the Council forgive the DSDC's streetscape payments for three years. This money would instead be used to make much needed improvements at thel Hastings House to improve its appearance and ensure its safety in advance of the 150"h anniversary oft the Civil War here in Smithfield, when events would bel held at the Hastings House. As a reminder, the Town owns the Hastings House, and allows the DSDC to rent it for $1 per year. No action was taken at that meeting. Att the next meeting on. June 11,2012, former Town Manager Paul Sabiston asked for direction from the Council concerning the request made by Johnson, Mayor Pro-Tem Ashley recommended that Chris Johnson report to the Council on how the money was being spent on the Hastings House project. According to the meeting's minutes, Councilman Moore made a motion, seconded by Councilman Ogburn, to defer the USDA loan repayment by the Downtown Smithfield Development Corporation for one year. Mayor Pro-Tem Ashley, Councilmen Crocker, Harris, Moore, Ogburn and Charles A. Williams voted for. Councilman Charles E. Williams voted against. Motion passed 6-1. Chris. Johnson'srecollection was that the Council voted in favor ofhis initial request of a three-year forgiveness of thel loan rather than a one-year deferment, and any later action was based on the understanding that the DSDC had In the years since the request was made to Council, much work has been done. The first and second floor porches were completely rebuilt while keeping intact important  misunderstanding.  $45,375 to spend on Hastings House improvements.  200 South Front Street e Smithfield, North Carolina 27577 e (919)934-0887  158    architectural features, and the contractor indicated that the second-floor porch likely would've fallen in soon because of previous improper repairs. This work was done ata cost of $16,828. The original wood windows, which had some broken panes, had been painted over many times and screwed shut, were removed, repaired, and reinstalled at a cost of$19,842. Finally, the windows (interior and exterior) were painted, and the exterior was painted after the prior layers of lead based paint were encapsulated at a cost of$15,463.59. The total spent on those three projects was: $52,133.59. Please note that the DSDC also received a grant from the Johnston County" Tourism Authority Capital In addition to the work mentioned above, the DSDC has spent approximately $16,000 since it moved into the Hastings House in 2008 for various other work, including roof repair and painting, interior and exterior painting, and the refinishing ofthe original The DSDC understands that a mistake was made along the way, and we would like to work with the Council toi identify the best way to right the wrong. Wek have identified 1. The' Town could forgive the delinquent payments, recognizing the value added to the' Town's property through the DSDC'si improvements. 2. Ati its March 1,2016 meeting, the Council approved the early pay-off oft the streetscape loan in the amount of $220,320, which will result in a savings of $112,430 over the next twenty-two years. We would appreciate iti ifthe Council would consider refinancing the! DSDC's payments to pass on the' Town's:savings. As] part ofthe refinance, the total oft the delinquent payments and the principal that has already been paid off could be divided among the remaining twenty-two years of the initial loan period, or another mutually beneficial payment agreement 3. Thel DSDC could make the delinquent payments to bring the account current. Again, we would appreciate it ifthe Council would consider refinancing the The DSDCapologizes that this mistake was made, and appreciates the Council's consideration ofthis request. Should you have any questions or need any additional  Grants program, which funded the difference.  hardwood floors.  several possible solutions, detailed below.  could be developed.  balance in order to share its savings with the DSDC.  information, please do not hesitate to contact me.  Sincerely, R E  Sarah Edwards Executive Director  200 South Front Street e Smithfield, North Carolina 27577 e (919)934-0887  159    Exhibit B  Greg Siler From: Sent: To: Subject:  Shannan Williams Monday, April 25, 20168:35AM Greg Siler Minutes  Excerpt of June 11, 2012 approved minutes.  Town Manager Paul Sabiston asked for direction from the Council concerning the request made by Chris Johnson Executive Director of the Downtown Smithfield Development Corporation on the three-year waiver of the repayment of a USDA loan that was used to pay for streetscape projects. It was the recommendation of Mayor Pro-Tem Ashley that Chris Johnson report to the Council on how the money is being spent on the  Hastings House project.  Councilman Moore made a motion, seconded by Councilman Ogburn, to defer the USDA loan repayment by the Downtown Smithfield Development Corporation for one year. Mayor Pro-Tem Ashley, Councilmen Crocker, Harris, Moore, Ogburn and Charles A. Williams voted for. Councilman  Charles E. Williams voted against. Motion passed 6-1.  uulu.llaru Shannan L. Williams, CMC, NCCMC Town Clerk Town of Smithfield PO Box 761/350 East Market Street Smithfield, NC27577 Phone: 919.934.2116 ext. 1108 Fax: 919.989.8937  160    161    Town Of Smithfield  Memo  To:  Michael Scott, Town Manager  From: Jim Freeman  CC:  Greg Siler, Finance Director Shannan Williams, Town Clerk  Date: 8June 2016  Re:  Smithfield 2005-07 Streetscape Project - USDA Loan Expenditure  Accounting  Inr reference to Council's May Meeting request for staff "...to have an accounting and history of the Streetscape loan to include the proposed project and how the funds were spent..." please find summarized recent research regarding said FY 2007-08 closed out project. The conducted research was undertaken by Finance Director Greg Siler, Town Clerk Shannan Williams and myself. Due to a number of past years since project closeout, retrieval of some  past stored files/records were not possible. General ProjectOverview  Prior to the Town secunng (2006) a $250,000 USDA loan to supplement an underway Downtown Streetscape Project, the Downtown Smithfield Development Corporation (DSDC) fully lead coordination and sought financing for said project. The 2003 initial project scope, involved DSDC to pursue a NCDOT Enhancement Grant ($249,500) and Town contribution of remaining closed-out Downtown Underground Project funds ($61,100) for sidewalk replacement and plantings along 3td Street and Market St...noted later that the Town's contribution increased to $65,000. Project budget estimates at the Itwas on February 6, 2003, when NCDOT corresponded its award of Enhancement Grant funding to DSDC in an amount of $249,500. However, the actual NCDOT grant agreement needed to be executed (September 2003) by NCDOT, Downtown Smithfield Development Corporation and Town of Smithfield.  beginning plan stage ranged from $295,080 to $307,000.  162    Memo Page 2  Later, DSDC's initiated a request to NCDOT, and NCDOT approved (October 8, 2004)extending the project construction completion until September 22, 2006. It seems that around the late 2004-05 time period, the Town took on a more active role in the project. More specific Town and DSDC project pannngmpementaton discussion details regarding such role reversal among staff were not found in the records. Therein, On September 16, 2005 the Town corresponded, due to an engineer (Wetherill Engineering) noted potential project cost concern, a reduced project scope modification from NCDOT priorto. January 2006 bidding. NCDOT did on December 7, 2005 approve such reduced project scope modification without reducing their grant and the project was bid. Unfortunately, when January 18, 2006 construction bids came in, costs were still too high....concrete cost exceeded pre-bid engineer estimates. Also, it was noted that prior to project bid advertisement (December 2005), DSDC secured a $200,000 KS Bank loan in their name in anticipation to cover project budget costs, including related design/planning activities that may incurred prior to NCDOT grant award (2003). Per a January 24, 2006 DSDC email, to the Town, including Council, referencing the high bid, a report on how the project could move forward was provided. The project was re-bid for a February 9, 2006 opening and Town accepted the received low construction bid ($356,874) at its  February 21, 2006 meeting.  Meanwhile during same time frame, DSDC and Town discussions were underway with USDA-RD as to pursuing project loan refinancing on the recent secured DSDC project loan...was not in Town's name. The reasoning was noted in a DSDC December 20, 2005 email which in part stated, "...DSDC already has a $200,000 20-year loan with KS Bank at 7.5% interest locked in for 7years. We are hoping to cut that rate through the USDA and get a 30-year loan at 4.25% to cover the cost not provided through the Enhancement Grant and the Town's 20% match for the grant." However, USDA-RD required that only the Town could apply and enter into a project financing arrangement with USDA-RD. Thereby, in order to move the project forward, it was understood that DSDC would assist the Town in preparing a $250,000 USDA-RD's loan application on the Town's behalf. Furthermore, a modified project budget needed to be submitted and the Town acknowledge managing (financially) the project. Therefore the Town's USDA-RD application project financing budget submitted  (December 16, 2005) follows: Federal Loan Funding Town Contribution Other (NCDOT) Total.....  $250,000 $ 65,000 $245,000 $560,000  163    Memo Page 3  Also the USDA-RD application required a project scope and location on where the total $560,000 budget would be expended. Per December 19, 2005 Federal USDA - RD Loan documents, related project activity costs were  described tol be undertaken by Phases and identified as follows:  Phase I- Streetscape encompasses Market Street from the Neuse River Bridge to Fifth Street, Johnston Street from Front Street to Fourth, and Phase II-S Streetscape includes Front and First Street from Bridge Street to Johnston Street, Second Street from Bridge to. Johnston Street, and Bridge Phase III - Streetscape completes the project by enhancing Fourth Street from Bridge Street to Johnston Street, and Fifth Street from Bridge Street Eligible project NCDOT Enhancement Grant funded ($245,900) activities (reimbursable) were to be restricted to related survey/design, environmental documentation, Right-of Way certification, sidewalk pavement, street lamps, trash receptacles, planters, traffic poleslamms and pedestrian walks occurring after grant award. Project eligible USDA-RD Loan ($250,000), activities were to be restricted to pedestrian crosswalks, stamped decorative sidewalks, curbs, ornamental lighting, trash receptacles, and benches and were to incur within the  Third Street from Bridge Street to Church Street; and  Streeti from Front Street to Fifth Street; and  toJ Johnston Street.  existing project right-of-way.  Also per USDA-RD January 25, 2006 correspondence, USDA-RD informed the Town that USDA-RD Loan proceeds could not be used towards payment of related project engineering/design activities. The Town of Smithfield's local $65,000 contribution into the project budget fund incurred and/or supplemented project related activities which were not NCDOT or USDA-  RD eligible fori funding.  After the Town conducted a required February 21, 2006 Public Hearing on the USDA-RD $250,000 loan application, USDA-RD approved such loan and a December 7, 2006 USDA/Town installment & Finance Contract was executed. Sometime prior to project completion, budget amendments increased the project from $560,000 to $575,227..satisfed USDA-RD and NCDOT closeout. Those additional budgeted revenue sources were identified as increased Town contribution from $65,000 to $79,327 and a NCDOT grant budget correction from  $245,0001 to $250,900.  Inare related project matter, Town Council was approached at its October 3, 2006 meeting to consider expending $80,000 to continue sidewalk replacement along Third Street. After discussion, the Town tabledpostponed action to  164    Memo Page 4  consider at this time. According to further search of Town records, it appeared  this matter did not come back for any action.  Conclusion Summary  Based solely upon available records and general conversation with some who were involved with the past project activities, the following summation was  reached:  Prior to USDA-RD 2006 approving the Town's $250,000 USDA-RD loan application for the Downtown Streetscape Project, the Town was not financially accountable nor were retained expenditure records found for the Upon the Town's USDA-RD project involvement phase, a general ledger account review listed project vendor expenses (totaled $575,227.33) which appeared consistent with USDA-RD and NCDOT project eligible The Town complied with said USDA-RD January 2006 corresponded condition to not use USDA-RD loan proceeds towards project There were no USDA-RD and NCDOT corresponded record findings of Granted there were many project hurdles, however, it is of opinion that in the end, both the Downtown Smithfield Development Corporation and Town of Smithfield successfully partnered in turning the Downtown  project; and  reimbursement, and  design/planning activities; and project close out concems; and  Streetscape project into reality.  165    Business Purchase Agenda of Item: Property Date: July/1/2016  Request for  Council  MHMEI  City Action  NORTH CAROLINA  Subject: Purchase of Property at 116 South 5h Smithfield NC  Department: General Government Presented by: Mike Scott/ Bob Spence  Presentation: Yes  Issue Statement  During previous discussions with the Town Council, Town staff was given authority to negotiate the purchase of property at 116 South 5th Street, Smithfield NC. The Town Manager has met with the property owner and has negotiated a price of $25,000 to purchase the property in its present condition. Demolition of the house and outbuilding must take place on the property as soon as is feasible, after taking ownership. Iti is recommended the Town purchase the property, as 116 South 5th Street shares property boundaries on all sides with Town owned property. The property would be necessary for future expansion of the police department or to add additional parking  for either the police or fire personnel.  Financial Impact Action Needed  $25,000 plus additional demolition fees to be determined as less than $10,000.  Approve purchase of property at 116 South 5th Street, Smithfield NC for a price of  $25,000. Recommendation  Purchase the property at 116 South 5th Street for a price of $25,000 and authorize Town Staff to seek bids for demolition of the house and outbuilding and proceed with  demolition if low bidder is less than $10,000. Approved: M City Manager M City Attorney  Attachments:  Additional Information may be provided by Town Attorney.  166    Business Purchase Agenda of Item: Property  Staff Report  -  NORTH CAROLINA  During previous discussions with the Town Council, Town staff was given authority to negotiate the purchase of property at 116 South 5th Street, Smithfield NC. The Town Manager has met with the property owner and has negotiated a price of $25,000 to purchase the property in its present condition. Demolition of the house and outbuilding must take place on the property as soon as feasible, after taking ownership. Iti is recommended the Town purchase the property, as 116 South 5h Street shares property boundaries on all sides with Town owned property. The property would be necessary for future expansion of the police department or to add additional parking for either the police Money was originally placed into the police department budget ($35,000) for matching funds for two traffic officers. The Town has since received notice that the department was not successful in its grant application. A budget amendment accompanies this request to use this $35,000 for the purchase of the 116 South 5th Street property and the necessary  or fire personnel.  demolition of the buildings there on.  167    BUDGET AMENDMENTS July.2016  1. Expenditures  10-5100-0201 Police Traffic Grant Team/Equip 10-5100-7400 Police Capital Outlay  $ 35,000 $ (35,000) $ 154.500 189.500  35,000  189,500 189,500  To fund the purchase and demolition of property (1165. Fifth Street) next to police department  APPROVED: VERIFIED:  M. Andy Moore, Mayor Shannan Williams, Town Clerk  168    169    Financial Report    Town of Smithfield Revenues VS. Expenditures  2016 YTD GFI Revenues VS. Expenditures  2015 GF Same Period $11,879,852  $12,119,414 $10,785,610  $9,909,197  $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000  $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000  GFR Revenues2 2016 GFE Expenditures: 2016  GFR Revenues 2015 GFE Expenditures2 2015  FY15-16atMay31  FY14-15atMay31  2016' YTD w/S Revenues VS. Expenditures $5,526,770 $5,127,752-  2015 w/S Same Period $6,105,657-  $6,500,000 6,000,000 $5,500,000 $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0  $5.065,9  $6,000,000 5,500,000 $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0  W/SF Revenues 2015 W/SE Expenditures: 2015  "W/SR Revenues 2016 w/S Expenditures 2016  FY15-16atMay31  FY14-15atMay31  2016 YTD Electric Revenues VS. Expenditures $15,493,323 $15,209,673  2015 Electric Same Period $16.872.173 $17,031,707  $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000  $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000  Elect Revenues 2015 "ElectE Expenditures! 2015  :E Elect Revenues 2016 ElectE Expenditures? 2016  FY15-16atMay31  FY14-15atMay31  170    TOWN OF SMITHFIELD May 31, 2016 Gauge: 11/12 or 91.67 Percent  MAJOR FUNDSI FINANCIALSUMMARY REPORT  91.67%  GENERAL FUND Frequency Monthly Quarterly Monthly Monthly Monthly  Actual FY'14-5 552,153 1,018,994 2,131,536 827,203 1,303,621 1,571,522 140,000 373,542  Budget Actual to Date YTD%  Revenues  FY'15-16 425,000 810,000 1,990,000 829,400 1,326,200 1,281,581 182,000 397,542 687,387  FY'15-16 Collected 485,549 114.25% 760,576 93.90% 1,636,411 82.23% 750,829 90.53% 1,117,840 84.29% 1,348,435. 105.22% 182,800 100.44% 243,452 61.24%  Current & Prior Year Property Taxes Monthly  5,609,217 $ 5,499,200 $ 5,593,522 101.72%  Motor Vehicle Taxes Utility Franchise Taxes Local Option Sales Taxes Aquatic and Other Recreation Sanitation AIIOther Revenues Loan! Proceeds Transfers (Electric and Fire Dist.) Fund Balance. Appropriated Total Expenditures General Gov.-Governing Body Non Departmental Debt Service Finance Planning Police Fire EMS General Services/Public Works Streets Motor Pool/Garage Powell Bill Sanitation Parks and Rec SRAC Contingency (Previously Part Of Gen Gov) AppopriatonyComributons Total  0.00%  $13,527,788 $ 13,428,310 $ 12,119,414 90.25%  Actual FY'14-5 1,121,506 1,212,677 159,910 305,466 3,232,824 1,410,974 932 497,970 818,543 84,380 992,876 762,054 890,791  Budget Actual to Date YTD%  FY'15-16 1,253,919 1,851,733 135,812 412,220 3,575,974 1,378,921 494,969 547,975 93,954 300,700 1,095,415 813,017 972,498 213,420  FY'15-16  Spent  316,851 $ 287,783 $ 293,467 101.98%  738,189 58.87% 1,829,086 98.78% 109,590 80.69% 291,907 70.81% 2,871,735 80.31% 1,120,210 81.24% #DIV/0! 424,840 85.83% 404,593 73.83% 72,142 76.78% 360,241 119.80% 910,451 83.11% 574,880 70.71% 784,279 80.65%  0.00% 0.00%  $11,807,754 $ 13,428,310 $ 10,785,610 80.32%  YTD! Fund Balance Increase (Decrease)  171    91.67%  WATER AND: SEWER FUND  Actual FY'14-5 2,700,929 15,312. 40,485 415,735  Budget Actual to Date YTD%  Revenues Water Charges Water Sales (Wholesale) Sewer Charges Tapl Fees All Other Revenues Loan Proceeds Fund Balance Appropriated Total  FY'15-16 2,811,738 16,000 10,500 510,000 541,951  FY'15-16 Collected 2,416,955 85.96% 15,235 95.22% 19,457 185.30% 616,500 120.88%  - 2,044,310 $ 2,144,580. $ 1,752,480 81.72% 702,966 $ 670,000 $ 706,143 105.39%  0.00%  $5,919,737 $ 6,704,769 $ 5,526,770 82.43%  Actual FY'14-5 4,833,120 110,404. 174,443  Budget Actual tol Date YTD%  Expenditures  FY'15-16 4,067,161 149,466 183,325  FY'15-16  Spent 3,403,704 83.69% #DIV/O! #DIV/O! 147,830 98.91% 0.00%  Water Plant (Less Transfers) Water Distribution/Sewer Coll (Less Transfèrs) Transfer to General Fund Transfer to W/S Capital Proj. Fund Debt Service Contingency Total  $2,013,752 $ 2,304,817 $ 1,576,217 68.39%  $7,131,719 $ 6,704,769 $ 5,127,751 76.48%  ELECTRIC FUND  Actual FY'14-5 440,314 249,365 75,600  Budget Actual to Date YTD%  Revenues Electric Sales Penalties All Other Revenues Loan Proceeds Fund Balance Appropriated Total Expenditures AdmimsratonOpenations Purchased Power Debt Service Capital Outlay Contingency  FY'15-16 375,000 41,000 1,598,667  FY'15-16 Collected 422,883 112.77% 44,783 109.23%  $19,144,269 $ 17,244,400 $ 15,025,657 87.13%  $19,909,548 $ 19,259,067 $ 15,493,323 80.45%  Actual FY'14-5 15,914,155 377,579 283,015  Budget Actual to Date YTD%  FY'15-16 14,200,000 366,240 366,000 568,745 1,231,515 150,000  FY'15-16  Spent  $1 1,935,179 $ 2,133,025 $ 1,787,224 83.79%  11,271,384 79.38% 367,876 100.45% 189,647 1,200,000 150,000  Transfers to Electric Capital Proj Fund Transfer to Water Capital Improvement Fund  172    Transfers to General Fund Total  243,542  243,542  243,542 100.00%  $18,753,470 $ 19,259,067 $ 15,209,673 78.97%  CASH AND INVESTMENTS 7,960,700 4,057,764 7,347,224 195,067 572,204 1,168,591 169,716 202,235 135,251 $21,808,752  General Fund (Includes P. Bill) Water and Sewer Fund Eletric Fund* Capital Project Fund: Wtr/Sewer (45) Capital Project Fund: General (46) Capital Project Fund: Electric (47) Firemen Relief Fund (50) Fire District Fund(51) JB George Endowment (40) Total *Plug  Interest Rate 0.20%  Ist CITIZENS NCCMT STIFEL KS BANK FOUR OAKS PNC BANK  14,635,994 2,243,560 0.500% 26,261 Market 3,612,802 2,.65,&.7 1,290,135 21,808,752  0.60% 0.00%  Account Balançes Confirmed By Finance Director on 6/15/2016  173    Department Reports    SVIHED  NORTH CAROLINA  Memo  To:  Mike Scott, Town Manager  From: William' W. Dreitzler, P.E., Town Engineer  Date: June 20, 2016  Re:  June Engineer's Staff Report  Please consider my staff report for June 2016: PARKS AND RECREATION DEPARTMENT: Children's! Inclusion Park and Miracle Field  We continue to work to lower the project cost through value engineering, labor donations and material donations. We have had multiple meetings and discussioni internally, with the engineering consultant, Withers & Ravenel, and with the contractor, Burney and Burney. The original base bid amount was $605,000. However, this base bid did noti include the asphalt base for thel ball field or the artificial turf installation. When these tasks were added tot the scope, the new! base bid was $782,452.51. We are working from a maximum budget amount of $750,000 and att that level we would have no contingencyi int the project and potentially little tor no funds for playground equipment. Thet target project construction cost was $650,000. On May 31, 2016lreceived an amended quote from Burney and Burney of $593,089. This quote was tor remove the following items from their scope of services: miracle league field asphalt base, miracle league field stone base, clearing and grubbing, and ball field fencing. I did not believe the May 315 revised quote gave sufficient credit for removing the stone base for the ball field, clearing and grubbing, and the ball field fencing. After further discussions, Burney & Burney submitted a quote of $576,000. When we add back the artificial turf, stone base, asphalt base, clearing and grubbing (donated- - no cost), andi the ball field fencing the project costi is reduced to approximately $734,000. Although wel have found ways to reduce the project cost by over $48,000i iti is still at total cost that leaves very little contingency and potentially no funds fori the playground equipment. We are waiting tol hear word regarding potential donations of concrete and/or stone tot further reduce the total project cost.  174    Smith Collins Park Drainage  Icompleted ani initial site evaluation of the drainage conditions at Smith Collins Park on Thursday, June 2, 2016 att the request of Gary. Johnson. The site was dry att thet time ofr my inspection. Of note was a ditch that was recently installed along Blount Street side oft the park. Furthermore, Idid verify an underground storm drainage system along ther northeastern corner oft the site within Martin Luther King Jr. Drive. The site is extremely flat and located entirely within the FEMA 100-year floodplain. Itdoes not appear that the ditch along the northern border of the park property has sufficient depth to be useful. Again, this was an initial evaluation. Iwill bet field checking grades and continuing my assessment to determine what  feasible improvements can be made toi the overall park drainage.  PLANNING DEPARTMENT: Outlet Center Drive Drainage tos secure a: 3" quote. Received to date is: J.P. Edwards: $33,451.00 Pacos Construction Co., Inc.: $29,078.00  We have received 2 quotes for the proposed drainage improvements to date and are working  The Pacos quote is based on 840 linear feet of concrete gutter. A field measurement verification oft the length willl be done this week. The Pacos quotei includes a cost of$ $30.45/LF ofc concrete gutter adjustment for anyl length over the 840 linear feet. Imet with Mr. Ed Etheridge at his office in' Wilson, NC on Wednesday, June 15, 2016. We had a lengthy but productive conversation. Insummary, Mr. Etheridge is amenable to providing us with a permanent sidewalk easement to allow for thei installation oft the screent fencing 7-feet behind the existing back of curb. This will allow for thei future installation of a! 5-foot sidewalk. He asked thaticonfirm that the potential sidewalk easement would not in any way impact any proposed development on thet two lots along the north side of Smithfield Crossing that abut the Pine Bluffr neighborhood. He also indicated he would need to confer with his business partners. For his part, Mr. Etheridge requested renewed discussion with regards tot traffic ingresslegress patterns that he indicated have negatively impacted his property and resultedi in numerous lost sales to potential commercial/retail establishments. Ihave begun an internal engineering evaluation of the roadway system and traffic patterns fort the outlet center area and will provide recommendations for discussion to thet town manager upon completion. The Powel Bill mapping (ifr roads added or deleted) and the certified statement is due no later  Smithfield Crossing Screen Wall  Powell Bill  than July 21,2016. lwill be providing support as requested.  PUBLIC WORKS DEPARTMENT: Miscellaneous Drainage individual site assessment.  Coordinating with Lenny Branch and Russell Renfrowlhave provided site evaluations of multiple drainage issues on an as requested basis. l'am only including a detailed description for those locations that involve interaction with the public or a more detailed analysis than an  2  175    2006 Pavement Condition Survey  lami int the; process of providing a street pavement condition evaluation of 55 street sections listed in the Pavement Condition Study as having al Pavement Condition Rating (PCR) ranging from 631 to6 69. As of the writing of this staff reportl I have completed field assessments anda pavement condition field report for al little over half the 55 street locations. The report will compare the 2006 Pavement Condition Survey rankings oft the 55 streets with my assessment based ont the 2016 condition. Based ont findings, Iwill be able to recommend whether we should consider having a new Pavement Condition Survey prepared ori ifwe should continue to utilize the 2006: survey to prioritize street resurfacing eachi fiscal year. Icurrently anticipate  completion oft the assessment sometime in August 2016.  Sincerely, 3  /  William W. Dreitzler, P.E. Town Engineer  3  176    SMIIVIED  NORTH CAROLINA  FINANCE DEPARTMENTAL REPORT FOR MAY,2016  SUMMARYOF ACTIVITIES: Daily Colections/Property Taxes/Other. Franchise Tax.. Sales & Use Tax.. Powel Bill.. Total Revenue FINANCE:  $3,618,412 0 170,384 0 $3,788,796  Expenditures: General, Water, Electric and Firemen's Fund..... $2,804,799 Compiled and submitted monthly retirement report on 5/31/2016  Issued 92 purchase orders and 5/20/2016  Processed 811 vendor invoices for payment and issued 380 accounts payable checks Prepared and processed 2 regular payrolls. Remitted federal and state payroll taxes on 5/6/2016  Issued 01 new privilege licenses (new law change in effect 7/1/2015) Billed $1,370 for upcoming Fiscal Year privilege licenses businesses. Approximately 40 second notices were: sent. Processed 111 NSF Checks (Utility and SRAC) Utility= $16,668; and Other = $427). Invoiced five (5) grave openings for a total of $3,500  Collected $5 on past due privilege license fees. NOTE: This brings the total collected to $9,878.50. Thej past due collections are the result ofi mailing some 284 past due notices to local Bad debt calendar year-to-date collections total $32,493 (EMS=$ $639,SRAC-592059:  FINANCE DIRECTOR  Attended Town Council regular meeting onl May 3, 2016. Prepared and presented two agenda  items (annual audit agreement and budget amendments) Attended budget meetings on May 9,12,16,18 and 23, 2016 Attended Department Head Staff meeting on May 3, 2016  Met with Gary Hartong of Wooten and Co., Inc. to review Water/Sewer Rate Study Prepared and requested loan draw from Four Oaks Bank of $80,910.47 on May 10, 2016 Requested and requested loan draw from First Citizens Bank of $63,338 on May 11,2016 Prepared and requested loan draw from Four Oaks Bank Bank of$185,375.64 on May 20, 2016 Met with Utility Director and David Harris (Consultant) to discuss Booker Dairy Road Project Prepared for Auditor, Petway, Mills and Pearson, initial site visit scheduled for. June 1,2016  financing on May 19,2016  Invoiced Smithfield Housing Authority for resource officer(s).  177    Town of Smithfield Planning Department NC27577 Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC 27577 P.O. Box Smithfield, 761,  SMITHEID  NORTH CAROLINA  BOARD ACTIONS REPORT - 2016  May 0 1 0 0 0 4  Calendar' Year to date  Town Council Rezoning Conditional Use Ordinance Amendment Major Subdivisions Annexations Special Events Planning Board Rezoning Condition Use Ordinance. Amendment Subdivisions Annexations  1 5 0 0 0 8  0 0 0 0 0  1 4 0 0 0  Board of Adjustment  Variance Admin Appeal  1 0  2 0  Historic Properties Commission Certificate ofA Appropriateness: Historic Landmarks  0 0  0 0  178    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC 27577 P.O. Box 761, Smithfield, NC: 27577  SNTTHFIED  NORTH CAROLINA  Permit Issued for May 2016  Permit Fees 225.00 700.00 150.00 1,075.00 18,337.50  Permits Issued  Site Plan Minor Site Plan Zoning Land Use Zoning Sign Total: Fiscal YTD Total:  6 Z 3 16 228  Z16-000064 Zoning Land Use Z16-000065 Zoning Land Use Z16-000066 Zoning Land Use Z16-000067 Zoning Land Use Z16-000068 Zoning Land Use SP16-000020 Site Plan Minor Site Plan Z16-000070 Zoning Land Use Z16-000071 Zoning Sign Z16-000069 Zoning Sign Z16-000072 Zoning Land Use Z16-000073 Zoning Land Use SP16-000021 Site Plan Minor Site Plan SP16-000022 Site Plan Minor Site Plan SP16-000023 Site Plan Minor Site Plan SP16-000024 Site Plan Minors Site Plan SP16-000025 Site! Plan Minor Site Plan SFD addition Z16-000074 Zoning Sign  Xtra Mile Motors Carroll Cottle Farms JoCo lechnology: Services Warren's Auto! Sales Wal-Mart Agricultural Building Mattress Firm Mattress Firm Kumba's African Braids A&A Upholstery GL Construction: Attached Deck In Ground Swimming Pool Fence Attached deck addition Storage Pros  528A West MARKETStreet 724 North BRIGHTLEAF Boulevard 110E East JOHNSTON: Street 813 South Brigthleaf Boulevard 12991 North BRIGHTLEAF Boulevard 1450 BROGDEN Road 1213 NorthE BRIGHTLEAFI Boulevard 1213 North BRIGHTLEAF Boulevard 817South BRIGHTLEAFI Boulevard 31 HAZELWOOD Court 9371 North! BRIGHTLEAFI Boulevard 53 WHITE OAK Drive 1869 FIRETOWER Road 1205 South VERMONT Street 709 SouthThirdStreet 410 South FIFTHStreet 36BE Edgerton Street  179    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC 27577 P.O. Box 761, Smithfield, NC27577  SNIHFIED  NORTH CAROLINA  CODE COMPLIANCE MONTHLY REPORT 2016  May-16 216 224 155 185 185 1 30 10 2  Calendar Year To date 662 657 540 687 687 4 190 50 16  WrittenViolations Resolved Violations On Site Meetings Temporary Signs Violations Temporary Signs Removed Comdemned Structures Removed Community Volunteers Families Helped By Helping Hand' Volunteers ADA Compliant Ramps Built ByVolunteers  180    TOWN OF SMITHFIELD POLICE DEPARTMENT MONTHLY REPORT MONTH ENDING May 31,2016  I.  STAIISICALSECTION  Month Ending May 31,2 2016 Calls For Service Incident Reports Completed Cases Closed Accident Reports Arrest Reports Burglaries Reported Drug Charges DWI Charges Citations Issued Speeding No Operator License Registration Violations  May-16 1724 204 170 69 151 17 33 12 211 28 61 4  May-15 Total 2016 Total 2015 YTD Difference  2030 172 170 85 120 9 27 5 291 68 68 41  8385 980 855 362 676 65 152 50 1127 276 239 66  8968 817 908 368 601 35 148 42 1361 333 335 181  -583 163 -53 -6 75 30 4 8 -234 -57 -96 -115  II. PERSONNEL UPDATE  Two police officer vaçancy remains within the department. Two backgrounds are currently being worked on for new officers. One officer remains on light duty due to an off duty injury. Chief's Position is currently vaçant.  III. MISCELLANEOUS  Mandatory in-service training was continued in April. The police department is continuing to look for property since the deal for 918 Blount Street could not be completed. Officer Barbour and the Interim Chief attended a community meeting at Mt. Zion Church during the month of April. The department's new patrol cars have arrived and will be in service shortly.  181    User: MSOUTHERLAN  SMITHFIELD POLICE DEPARTMENT  06/13/2016 10:20  REPORTED UCR OFFENSES FOR THE MONTH OF MAY: 2016  May 2015 2016 0 0 1 0 1 13 14 9 9 0 0 40 1 0 50 64  May 0 3 0 0 0 10 13 16 6 4 6 67 1 0 84 97 37 23 4 5 1 1 6 4 0 0 0 0 12 1 1 0 1 3 99 196  Percent Year-To-Date  Percent 0 N.C. 2 1008 1 208 0 N.C. 1 208 1 48 4 138 28 828 4 158 7 1408 17 5678 43 198 5 838 2 N.C. 78 308 82 288 79 598 -13 -158 8 628 -18 -348 3 50% 2 408 11 388 2 188 1 N.C. -4 -678 0 N.C. -2 -508 6 158 -4 -678 -1 -178 -1 -508 2 N.C. 9 32% 80 198 162 228  PART I CRIMES MURDER RAPE ROBBERY Commercial Individual ASSAULT VIOLENT * BORGLARY Residential Non-Resident. Commercial LARCENY AUTO THEFT ARSON PROPERTY * PART I TOTAL: PART II CRIMES Drug Assault Simple Forgery/Counterfeit Fraud Embezzlement Stolen Property Vandalism weapons Prostitution All Other Sex Offens Gambling Offn Agnst Fam1/Chld D.W w. I. Liquor Law Violation Disorderly Conduct Obscenity Kidnap All Other Offenses PART II TOTAL: GRAND TOTAL: N.C. = Not Calculable (r_ month1)  +/- Changed 2015 2016 +/- Changed  0 N.C. 3 N.C. -1 -100% 0 N.C. -1 -100% -3 -238 -1 -78 7 788 -3 -338 4 N.C. 6 N.C. 27 688 0 08 0 N.C. 34 688 33 528 17 858 1 58 -1 -208 -7 -588 0 08 1 N.C. -3 -338 1 338 0 N.C. -2 -1008 0 N.C. 0 N.C. 7 1408 -4 -808 -2 -678 -1 -1008 1 N.C. 0 08 8 98 41 268  0 0 2 4 5 6 0 0 5 6 24 25 31 35 34 62 26 30 5 12 3 20 224 267 6 11 0 2 264 342 295 377 135 214 85 72 13 21 53 35 6 9 5 7 29 40 11 13 0 1 6 2 0 0 4 2 40 46 6 2 6 5 2 1 0 2 28 37 429 509 724 886  20 22 5 12 1 0 9 3 0 2 0 0 5 5 3 1 0 3 91 155  Page:1  182    Town of Smithfield Fire Department  5  NORTHCAROLINA  May, 2016  I.  Statistical Section  2016 May 9 1 0 131 1 16 17 6 18 16 7 16 198 +6%  2015 May 6 1 1 132 3 16 7 13 11 3 2 21 188  2016 YTD 40 7 4 686 5 75 47 41 117 48 31 136 1011 +19%  2015 YTD 38 5 5 568 9 62 26 55 91 33 26 94 849  Responded to Total Structure Fires Dispatched *Confirmed Structure Fires (Our District)* *Confirmed Structure Fires (Other Districts)*  EMS/Rescue Calls Vehicle Fires Motor Vehicle Accidents Fire Alarms (Actual) Fire Alarms (False) Misc./Other Calls *Mutual Aid (Received)* *Mutual Aid (Given)*  *Overlapping Calls (Calls at the same time)* TOTAL EMERGENCY RESPONSES  Denotes breakdown of calls *  April YTD 30 4 280 71 0 0 0 9 12  Fire nspectionsyComplance Inspections Public Fire Education Programs  118 9 683 150 6 0 0 48 42 YTD $6,275.00 $1,875.00 $6,338.58  Children in Attendance Adults in Attendance  Plans Review Comsiruction/Renovation Projects  Fire Code Citations Fire Lane Citations Consultation/Walk Through Re-Inspections Major Revenues Inspections False Alarms Firel Recovery USA EMS Debt Setoff  II.  April $800.00 $625.00 $2,284.00 $10,057.00 $549.92  183    Major Expenses for the Month:  III.  Personnel Update:  IV.  Narrative of monthly departmental activities:  Fire Dept. personnel escorted Kristie Daniels to the Fallen Firefighters Memorial Service in Raleigh to honor her husband ChiefBlanton presented an award to the family of Chris Daniels Fire Dept. personnel assisted with funeral for Kenly Firefighter Fire Dept. participated with the funeral for Retired Smithfield Fire Dept. personnel participated a fire prevention program at the Fire Dept. personnel participated in Career Day at West Fire Dept. personnel participated in a Pep Rally for students at Fire Dept. personnel conducted Fire Extinguisher training to staff Fire Dept. personnel participated in the Ride to the Wall for Fire Dept. participated in Fire Prevention program at Dunkin The Fire Dept. was informed on May 4h ofthe upcoming DOI ISO rating inspection for our department scheduled for Oct. 10th of this year. We are currently preparing for this inspection. We are still collecting EMS billing funds through the NC Debt  Chris Daniels.  at the Johnston County EMS Banquet.  Fireman Charles M. Cohorn Johnston-Lee Head Start. Smithfield Elementary. West Smithfield Elementary. at Carolina Pottery. Veterans.  Doughnuts Family Day.  Set-off program.  184    Town of Smithfield Public Works Department May 31, 2016  SCRTECARMINS  227 Total Work Orders completed by the Public Works Department  5 0  Burials, at $700.00 each = $3,500.00 Cremation Burial, $400.00 each = $0 $8,000.00 Sunset Cemetery Lot Sales  $1,250.00 Riverside Extension Cemetery Lot Sales 407.44 tons of household waste collected  154 8.22 44 19 11  tons of yard waste collected tons of recycling collected Animal Control work orders completed Cats transported to Animal Shelter Dogs transported to Animal Shelter  185    Town of Smithfield  Public Works Appearance Division Buildings, Facilities, and Sign Division  Cemetery, Landscapes;, and Grounds Maintenance  Monthly Report May 31, 2016  I.  Statistical Section Burials  5 9 1 38  Works Orders - Buildings & Facilities Division Work Orders - Grounds Division Work Orders - Sign Division  II. Major Revenues  Sunset Cemetery Lot Sales: Riverside Ext Cemetery Lot Sales: Grave Opening Fees: Total Revenue:  $8,000.00 $1,250.00 $3,500.00 $12,750.00  III. Major Expenses for the Month:  $600.00 to McClungs for clock repairs. $7,500.00 to Musgrave Equipment for 14ft  dump trailer. IV. Personnel Update: None for the month  V.  Narrative of monthly departmental activities:  The overall duties include daily maintenance on cemeteries, landscapes, right-of-ways, buildings and facilities. Sandy Altman with Wellness Works Johnston Health conducted the Public Works safety meeting on "Slips, Trips, and  Falls".  186    Town of Smithfield Monthly Report May 31, 2016  Public Works Drainage/Street Division  I.  Statistical Section  a. All catch basins in problem areas were cleaned on a weekly basis b. 15- Work Orders - 23.21 Tons of Asphalt was placed in 22 utility cuts, 1 C. Erected Dead End sign of Pinecrest as approved by council's action. d. Cleaned 880LF of storm drain line with Jet truck for positive drainage. e. 20 - Work Orders - 1,387.50lbs. of Cold Patch was used for39 Potholes. f. 44 - Work Orders were completed regarding Animal Control related issues. 19 Cats and 11 Dogs were transported to the Animal Control Shelter.  sinkhole and 1 drop off in pavement area.  g. Cut 9 Nuisance lots for the Planning Department.  II. Major Revenues None for the month  III. Major Expenses for the Month:  $2,700 to Musgrave Equipment for new bush hog, $3,131.27 for swing motor  repairs on loader. IV. Personnel Update: None for the month  V.  Narrative of monthly departmental activities: safety meeting on "Slips, Trips, and Falls".  VI. Sandy Altman with Wellness Works Johnston Health conducted the Public Works  187    Town of Smithfield Public Works Department May 2016 Drainage Report  Location:  Woodsdale Drive, Caswell and 6",s"a and North, North. and Buffalo, Ava Gardner and NBL, 2"d and Sanders, Caswell and 4", Canterbury and S Sussex, 42 Peedin, 735 N Equity, Midway and 3" Ave, 8103" Ave, 847-A Midway, 708 Hancock, 106-108 E Holding, 101 WI Holding, Caroline Ave, 9001 Bik of MLK, Phillips and Daughtry, Repaired 39 potholes with Perma Patch asphalt. 404 pickup plus hand tools. 27.75 bags of Perma Patch asphalt. Cedar Drive. 5/3/2016 5/3/2016 9hrs. Jett truck. N/A 3"and Caswell. 5/3/2016 5/3/2016 6hrs. Jett truck. N/A S"and Caswell. 5/4/2016 5/5/2016 23.5hrs. N/A S5th and Crump. 5/5/2016 5/5/2016 1.5hrs. N/A  Starting Date: Completion Date: Description Man-hours: Equipment: Materials: Location: Starting Date: Completion Date Description: Man-hours: Equipment: Materials; Location: Starting Date: Completion Date Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials:  5/3/2016 5/31/2016 7hrs.  Cleaned 480LF ofstorm drain line with jet truck.  Cleaned 325LFofdrain line with, jet truck.  Cleaned ditch banks with backhoe and blew out 75LF ofs storm drain line  with jet truck for positive drainage. 420 Cat backhoe, 405 dump truck and jet truck.  Removed dirt and obstructions from gutter area for positive drainage.  420Cat Backhoe plus hand tools,  188    Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description Man-hours: Equipment: Materials: Location: Starting Date: Completion Date Description; Man-hours: Equipment: Materials: Location:  Pinecrest and NBL. 5/6/2016 5/6/2016 Ihr.  Installed Dead End: sign, sign was approved by council. 402 pickup plus hand tools. 24x24 Dead End sign plus 8ft uchannel pole. 407S4" Street. 5/5/2016 5/6/2016 1.5hrs. 402 pickup plus hand tools. New 2'x3' grate. 5/11/2016 5/16/2016 26hrs. N/A  Replaced damaged grate on catch basin for positive drainage.  1210 EI Market Street, 2 vacant lots on Lemay, 410 Pine Street,1213 NBL, 522 Buffalo,303 Hospital Road, 503 Pine Street, 719 East.  Cut9N Nuisance Lots for Planning Department. Bobcat' Tractor with bush hog, scag mowers plus hand tools. 2nd Ave, 3rd Ave, 3 beside Travel Odyssey, Riverside Drive, sha and Church, Blount Street, MLK and College Road, Rand and Brogden, 5" Street beside Police Dept, Martin Street, Outlet Center Drive, 2"d and  Ward. 5/11/2016 5/27/2016 34.9hrs. N/A 910-912-9203"Ave. 5/17/2016 5/17/2016 4hrs.  Starting Date: Completion Date Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials:  Cutl FEMA Lots and right of way areas.  Bobcat" Tractor with bush hog, scag mowers plus hand tools  Repaired 4 sinkholes beside catch basin areas with concrete.  401 pickup and 420 Cat backhoe. 2yards of 3000psi concrete.  189    Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials:  Brogden Road ditch bank from Rail Road track to 195. Cut back 800LF ofditch bank for positive drainage. New Holland tractor with brush cutter.  5/18/2016 5/18/2016 Shrs. N/A Britt and McCullers. 5/20/2016 5/20/2016 culverts. 8hrs. N/A  Removed obstructions from ditch bank and blew out 24LF of driveway  420 Cat backhoe, jet truck and 903 flatbed,  Frankland Drive, 1029 Country Clubl Road, 410-414-416N4 4h Street, 400BLK ofN 4" Street, 316 Forbes Drive, 807 Martin Street, 215 Repaired 22 utility cuts, 1 sinkhole and 1 drop offin pavement. 420 Cat backhoe, 405 dump truck, 401 pickup plus hand tools.  Durham Street, 317S2"d Street.  5/10/2016 5/24/2016 45hrs.  23.1 tons of I2 asphalt.  190    2  191    Town of Smithfield Monthly Report May 31, 2016  Public Works Fleet Maintenance Division  I.  Statistical Section 4 Preventive Maintenances 2 North Carolina Inspections 30 Work Orders  II. Major Revenues  None for the month  III. Major Expenses for the Month:  Car Quest was paid $7,500 for a Diagnostic Scan Tool to check vehicle engine  codes.  IV. Personnel Update:  None for the month  V.  Narrative of monthly departmental activities: Public Works safety meeting on "Slips, Trips, and Falls".  The shop employee performed preventive maintenances on all Town owned generators. Sandy Altman with Wellness Works Johnston Health conducted the  192    Town of Smithfield Monthly Report May 31, 2016  Public Works Sanitation Division  Statistical Section  The Division collected from approximately 4100 homes, 4 times during the month a. Sanitation forces completed 50 work orders b. Sanitation forces collected 407.44 tons of household waste  C.  Sanitation forces disposed of 77 loads of yard waste and debris at Spain. d. Recycled 0 tons of clean wood waste (pallets) at Convenient Site Center e. Town's forces collected 3.22 tons of construction debris (C&D) Town disposed of 149 scrap tires that was collected at Convenient g. Recycling forces collected 5.09 tons of recyclable plastic  Farms Nursery  f.  Site Center  h. Recycled 1900 Ibs. of cardboard material from the Convenient Site Center i. At total of 0 gallons of cooking oil was collected at the Convenient Site Center Recycled 2380 Ibs. of plastics & glass (co-mingle) from the Convenient Site  j.  Center  II. Major Revenues  a. Received $14.56 from Sonoco Products for cardboard material C. Sold 1400 Ibs. of shredder steel for $87.50 to Omni Source d. Sold 2640 Ibs. shredder sheet iron for $165.00 to Omni Source Spain Farms Nursery was paid $2,816 for disposal of yard waste and debris. American Tire Distributor was paid $1,288.40 for tires for household waste trucks. Due to the lack of man power a temporary employee was hired to help out the  b. Sold 0 Ibs. of aluminum cans for $0.00  III. Major Expenses for the Month:  IV. Personnel Update: sanitation crew.  V. Narrative of monthly departmental activities:  The department worked closely with Parks & Recreation and Downtown Development on providing traffic control devices and event containers for Special events held at the Parks. Assisted with 2016 Ham & Yam Festival held May 6-1 May 8, 2016. Participated in the Johnston Co Recruitment Day held at GALOT Motorsports Park. Sandy Altman with Wellness Works Johnston Health conducted the Public Works safety meeting on "Slips, Trips, and Falls".  193    SMITHFIELD Maly PARKS & RECREATION  PARKS & RECREATION MONTHY REPORT MAY, 2016  SMITHFIELD RECREATION AND AQUATICS CENTER  I.F Parks and Recreation and SRAC Programs/Events Programs/Events in progress of recently completed: 35 SRAC paid day pass visitors: > 917 ($ 6,966.00) SRAC Birthday Party Rentals: > 36  Total Contacts with Program Participants: > 7512 "(unique recreation experiences) SRAC complimentary day pass visitors: 44 (27 Complimentary, 17 Birthday). SRAC Facility Rentals (Banquet Room, Gym, M-P Room, Pool,):> 60 Rentals P&R Facility Rentals (fields, shelters, etc.): >9 990 people (19 Rentals) TOTAL DIRECT CONTACTS: > 16,143 (does not include spectators)  SRAC member visits:: > 6078  II. Budget Information Through 5/31/16 & YTD:  Parks and Recreation Expenditures > approximately 77.29% SRAC Expenditures > approximately 81.40% SRAC Revenues collected > approximately 91.44%  III. Highlights  Hosted Senior Games Silver Arts and Closing Ceremonies  Hosted 2 Basketball Tournaments with 240 total participants and approximately 1700 spectators Hosted Triangle Select League Baseball Showcase with 19 Teams and approximately Upcoming events include 3 Little Pigs Triathlon and Southern Johnston Invitational Baseball  590 spectators Tournament.  POST OFFICE BOX: 2344 a 600 BOOKER DAIRY ROAD a SMITHFIELD, NC B: 27577  OFFICE (919) 934-2148 a FAX (919)934-6554  194    SMITHFI  NORTH CAROLINA Utilities Department Monthly Report May 2016  Statistical Section  Electric CPI Demand 21,658 Kw relative to April's demand of 18,349 Kw. Electric System Reliability for was 99.9892%, with five recorded outages; relative Raw water treated on a daily average was 2.577 MG relative to 2.127MG for April; with maximum demand of3.308 MG relative to April's 3.081 MG. Total finished water to the system was 70.632 MG relative to. April's 58.16MG. Average daily for the month was 2.278 MG relative to April's 1.876MG. Daily maximum was 3.019] MG (May 5t), relative to April's2.693 MG. Daily minimum  toA April's99.907496.  was 1.8591 MG (May 4"), relative to April's 0.001 MG.  Miscellaneous Revenues  Electrical sales were: $1,278,793 relative to. April'ssales of$1,341,761 Water sales were. $110,352 relative to April's$197,316 Sewer sales were $237,207 relative to April's$256,375 back on-line, after being shut down in early April.  Johnston County Water purchases were $42,885 for 28.590 MG relative to April's $34,235 for 22.824 MG. Thei increase in sales was due to the plant being brought  Major Expenses for the Month  Electricity purchases were $983,287 relative to April's $882,981  Johnston County sewer charge was $183,742 for 61.441 MG relative to April's  $173,759 for 58.138 MG. Personnel Changes = No changes to report  195      NORTH CAROLINA  Town Of Smithfield WATER AND SEWER Monthly Report MAY 2016  .  Statistical Section REPLACED 3 WATER METERS SET 2 TEMPORARY METERS REPAIRED 14 WATER SERVICE OR METER LEAKS WASHED 8822 FEET SEWER LINES WASHED OR RODDED 450 FEET OF SERVICE LINES INSTALLED 6 SANITARY SEWER CLEAN OUTS MADE 3 SEWER REPAIRS MADE 0 WATER TAPS, AND 0 SEWER TAP Major Revenues NA  II.  III. Major Expenses for the Month:  IV. Personnel Update  FRANK BATEY RESIGNED Miscellaneous Activities: RODDED OR FLUSHED 11 SEWER SERVICES REPLACED 2 FIRE HYDRANTS REPAIRED 1 FIRE HYDRANT SERVICE CALLS 107 LOCATES 80 CHECK 18 LIFT STATIONS DAILY FLUSHED DEAD ENDS 1 TIME  V.  FLUSHED ALL HYDRANTS ON HYDRANT LIST  196    SMITHED  NORTH CAROLINA  MONTHLY WATER LOSS REPORT  MAY 2016  4'LINE-1/8" HOLE-5DAYS K'UNE-V/AEPHOLESDAS XUNE4/B'HOLE4DAYS 34"LINE- 1/16" HOLE-2DAYS 5/8" METER LEAKING AT NUT- 2HRS FIRE HYDRANT %4" STREAM - 4HRS  197    a8e es/9/99 9 Ha 89 AIAFH 14 8sl499  E  W  9999  2  mglal8l9l9l9 1  98 888199199  198    Town of Smithfield Water Treatment Plant Rate of Date Flow 1 3.00 2 3.00 3 3.00 4 3.00 5 3.50 6 3.50 7 3.50 8 3.50 9 3.50 10 3.20 11 3.00 12 3.00 13 3.00 14 3.00 15 3.00 16 3.00 17 3.00 18 3.00 19 3.00 20 3.00 21 3.00 22 3.00 23 3.00 24 3.00 25 3.00 26 3.00 27 3.00 28 3.00 29 3.00 30 3.00 31 3.00 Total 95.70 Avg 3.09 Max 3.50 Min 3.00  Allf figures arei ini MGD. May-16 Plant7 Totals Finish Metered 2.114 2.143 2.318 1.962 3.133 2.530 2.305 2.432 2.508 2.405 2.301 2.596 2.556 2.419 2.483 2.399 2.396 2.249 2.413 2.254 2.407 2.255 2.249 2.348 2.528 2.630 2.798 2.348 2.109 2.066 2.214 73.868 2.383 3.133 1.962  Hrs. Operated 18.0 19.0 19.5 14.5 24.0 20.0 16.5 17.0 19.0 18.0 19.0 22.0 21.0 20.0 21,0 19.5 22.0 19.0 22.5 17.0 20.5 20.5 18.5 20.5 20.0 18.5 22.5 20.0 20.0 15.0 23.0 607.5 19.6 24.0 14.5  Raw Treated 2.164 2.148 2.442 2.015 3.308 2.731 2.520 2.594 2.764 2.478 2.707 2.742 2.684 2.614 2.678 2.576 2.735 2.333 2.786 2.239 2.681 2.670 2.600 2.517 2.766 2.630 2.831 2.585 2.548 1.944 2.860 79.890 2.577 3.308 1.944  Plant 0.1060 0.1060 0.1100 0.1030 0.1140 0.1120 0,1020 0.1030 0.1060 0.1040 0.1090 0.1100 0.0110 0.1110 0.1110 0.1090 0.1070 0.1040 0.1090 0.1080 0.1130 0.1090 0.1060 0.1080 0.1100 0.1080 0.1150 0.1060 0.1030 0.0990 0.1040 3.238 0.104 0.115 0.011  Finish to %ofRAW1 TREATED  Useage Dist. System TOSYSTEM  2.008 2.037 2.208 1.859 3.019 2.418 2.203 2.329 2.402 2,301 2.192 2.486 2.545 2.308 2.372 2.290 2.289 2.145 2.304 2.148 2.294 2.146 2.143 2.240 2.418 2.522 2.681 2.242 2.008 1.969 2.110 70.632 2.278 3.019 1.859  92.79 94.83 90.42 92.26 91.26 88.54 87.42 89.78 86.90 92.86 80.98 90.66 94.82 88.29 88.57 88.90 83.69 91.94 82.70 95.85 85.57 80.37 82.42 88.99 87.42 95.89 94.70 86.73 78.73 101.29 73,78 88.41  199    STTHFEID  NORTH CAROLINA  Town of Smithfield Electric Department Monthly Report May, 2016  I.  Statistical Section Street Lights repaired -28 Area Lights repaired -11 Service calls - 45 Underground Electric Locates -72 Poles changed out ori installed -3 Underground Services Installed -1  II. Major Revenues N/A  III. Major Expenses for the Month:  N/A  IV. Personnel Update:  Utility Dept. had a Safety meeting on Personal Protective Equipment (PPE)  V. Miscellaneous Activities:  Continuing Conversion work on Wilson St.  200