AGENDA Sawmills Town Hall Tuesday, May 21,2013 6:00P.M.  Regular Meeting oft the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda  Mayor Bob Gibbs Pastor John Greene Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Planner Johnny Wear Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs  5. A. Approve April 16th Regular Meeting Minutes B. Approve April 25th Special Budget Workshop Minutes  6. Public Comment  7. Public Hearing: Adopt Proposed Solar Energy Systems Ordinance  A. Open Public Hearing B. Staff Comments/Recommendations C. Public Comment D. Close Public Hearing E. Council Action 8. Recognitions::  A. Recycle Rewards Winner B. Yard of the Month Winners  Administrator Seth Eckard Mayor Bob Gibbs Nancy Coley Nancy Coley Administrator Seth Eckard Administrator Seth Eckard Administrator Seth Eckard Mayor Bob Gibbs  9. Discussion:  A. Adopt CDBG Capital Project Ordinance Adopt Program Income Plan D. Approve Proposed Utility Disconnect Policy E. Website and Social Media Usage Report  B. Adopt Agreement with Western Piedmont Council of Government Nancy Coley  10. Financial Matters:  A. Presentation of 2013-14 Budget and Call for a Public Hearing B. Request for a Donation to Caldwell County Dare Program  11. Public Comment 12. Updates:  A. Code Enforcement Monthly Report B. Administrator's Report C. Council Comment  Administrator Seth Eckard Administrator Seth Eckard Mayor Bob Gibbs  13. Adjourn    AGENDA ITEM 7  E SAW  MAYOR Bob Gibbs TOWN. ADMINISTRATOR Seth Eckard  TOWN COUNCIL Johnny Wilson, Mayor Pro-Tem Trena McRary Kirby Donnie Potter Joe Wesson Jeff Wilson  RPORATED  Staff Report: Solar Energy Systems  Listed below is an Amendment to the Zoning Ordinance to provide for addressing Solar Energy Systems. This would include large and small size solar panels used for residential, business, or utility purposes. The Planning Board reviewed the proposed Ordinance changes at the last meeting and voted to recommend approval. Amendment to the proposed Zoning Ordinance is  attached hereto.  Amendment to the Zoning Ordinance See attached Exhibit "A".    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  May 16, 2013 Recognition: Recycle Rewards Winner  Discussion:  Ricky Bumgarner is the Recycle Rewards winner for May. Town Administrator Seth Eckard will present Mr. Bumgarner with a certificate of appreciation and a twenty-eight dollar ($28.00) credit will be added to his current sanitation bill.  Recommendation: No Council action required.    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  May 16, 2013 Recognition: Yard oft the Month Winners  Discussion:  Charles and Barbara Janus, Jr., from the 28630 zip code, and Jackie and Judy Keller, from the 28638 zip code, are the Yard of the Month winners for May. Mayor Bob Gibbs will present them with a certificate ofappreciation.  Recommendation: No Council action required.    AGENDA ITEM 9A-C  MEMO DATE: SUBJECT:  May 16, 2013 Discussion: Adopt CDBG Capital Project Ordinance Adopt Agreement with  WPCOG Adopt Program Income Plan  Discussion:  The Town is required to adopt the enclosed documents listed below as partofthe funding conditions for the Haystation, LLC Community Development Block Grant  (CDBG):  ACDBG Capital Project Ordinance AProgram Income Plan  AGrant Management Assistance Agreement with WPCOG  Also, included in your agenda packet is the Monthly Performance Status Report,  which is sent to Raleigh.  Recommendation:  Statfrecommends Council adopt the attached CDBG Capital Project Ordinance, Grant Management Assistance Agreement with WPCOG and the Program Income  Plan.    AGENDA ITEMS 9D  Town of Sawmills = Utility Bills  .A3. :  Disconnect Policy as of5/15/2013  Five days prior to disconnect - a courtesy call is made to the phone number provided. Three days prior to disconnect - ai red door hanger is placed on the resident's door with Disconnects are scheduled, once all payments are. reçeived and applied by 9:00a, on the 26t ofeach month. Ifthe 26" is on a weekend, or holiday, the customer has until the  instructions to call the Town Hall.   -  next business day before 9:00a toj pay their bill.  Reconnect Policy:  After disconnect, the customer is required to pay the full amount, including late fees,  along with a reconnect fee. a. First/second b. Third/fourth Fifth/sixth  The fee structure for reconnects is as follows:  = $25 =$50 =$75  d. Seventh and subsequent -$100  Ifpayment is received prior to 4:00p during business hours, the service will be turned on Ifpayment is received after 4:00p, service will be restored the next business day. If service is restored after hours, Public Works' staff will be paid on the basis of ai two hour  the same day.  call back at overtime straight. Financial Assistance:  Customers are offered an extension one time per year. This allows the customer to pay their bill by 12:00p on1 the last day ofthe month. Ifthe bill is not paid by that time, An Assistance Program offered by the Town, coordinated with South Caldwell Christian Ministries (SCCM) and the Department of Social Services (DSS), provides an additional option for customers qualified for financial assistance. The customer's account is exempt from disconnect for 48 hours unless the completed forms are not returned to the office  service will be discontinued.  before the time has expired.    Recommendations for Council to consider:  Disconnect Policy:  Ifthe 26"h oft the month is on a Friday or the day before al holiday, and the bill remains unpaid at 4:00p, disconnect will not be executed until after 9:00a the next business day.  n  Financial Assistance  :  : I : :::  Increase the extensions to two times per year per customer. One extension will be  offered for each six month time frame.  0 :  :: -  .7.79175 5 213 M6h4u  -   :7754 A  1.  1h. 3.337  * :1 57117 1 : t3 75.573 : : 1. : 1  311 - : - X4XA  3.13. 1,  : :  : : -  : 5:  ER    AGENDA ITEM 9E  MEMO DATE: SUBJECT:  May 16, 2013 Discussion: Website and Social Media Usage Report  Discussion:  Town Administrator Seth Eckard will give Council a report on the usage of the  Town website and Facebook page.  Recommendation: No Council açtion required.    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  May 16, 2013 Financial Matters: Presentation oft the FY2013-2014 Budget and Call for a Public  Hearing  Discussion:  As required by state law, the proposed FY 2013-2014 budget is balanced and staff Included in the agenda packet is a copy of the proposed fee structure, the budget message, the budget ordinance and a copy oft the proposed FY 2013-2014 budget.  will present it during the May Council meeting.  Recommendation:  Staff recommends Council call for a public hearing to be held on June 18, 2013 at  6:00 pm to adopt the proposed FY 2013-2014 budget.    AGENDA ITEM 10B  MEMO DATE: SUBJECT:  May 16, 2013 Financial Matters: Request for a Donation to Caldwell County Dare Program  Discussion:  The Town has received a request from the Caldwell County Dare Program for a  donation in the amount of$100.00.  There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to  proceed.    AGENIDA ITEM 12A  MEMO DATE: SUBJECT:  May 16, 2013 Updates: Code Enforcement Monthly Report  Discussion:  Town Administrator Seth Eckard will update Council on the attached report showing the progress that Planner Johnny Wear continues to make throughout the  town.  Recommendation: No Council action required.