AGENDA  Regular Meeting ofthe Sawmills Town Council  Sawmills Town Hall  Tuesday, February 19, 2013  6:00 PM  1. 2. 3. 4. 5. 6. 7.  Call To Order Invocation Pledge of Allegiance Adopt Agenda  Mayor Bob Gibbs Pastor Wade Mitchell Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs  Approve January 15th Regular Meeting Minutes Approve February 12th Special Budget Retreat Meeting Minutes  Public Comment Recognitions: A. Recycle Rewards Winner Financial Matters:  Administrator Seth Eckard Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs  B. Sawmills Volunteer Fire & Rescue Department Awards A. Request for Donation to Caldwell Heritage Museum B. Bib Award for Street Improvements  8.  C. Bid Award for an Addition to Public Works Storage Building Mayor Bob Gibbs A. Adopt Agreement with NCDOT for 321-A Bridge Replacement Mayor Bob Gibbs  9.  Discussion:  B. Adopt Interlocal Agreement with Caldwell County for the C. Adopt Stormwater Discharge Program Agreement with  Mayor Bob Gibbs Mayor Bob Gibbs  National Flood Insurance Program  City ofLenoir  D. Adopt Resolution Designating March as Caldwell County and Mayor Bob Gibbs  Town of Sawmills History Month Insurance Options Public Comment Updates:  E. Adopt Resolution Offering Employees Additional Health  Mayor Bob Gibbs Mayor Bob Gibbs  10. 11.  B. Administrator's Report C. Council Comment Adjourn  Administrator Seth Eckard Mayor Bob Gibbs Mayor Bob Gibbs  12.    Page 1 of4  IUESDAY,JANUARY 15,2013  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Bob Gibbs Trena McRary Kirby Joe Wesson Jeff Wilson Johnny Wilson COUNCIL ABSENT Donnie Potter  STAFE PRESENT Seth Eckard Susan Nagle Terry Taylor  CALLTO ORDER: Mayor Bob Gibbs called the meeting to order. INVOCATION: Pastor. Rick Crouse gaye the invocation.  PLEDGE OF ALLEGIANCE: Mayor Gibbs led the Pledge of Allegiance. ADOPT AGENDA: Mayor Gibbs asked. for a motion to adopt the agenda.  Jeff Wilson made a motion, and Joe Wesson seconded, to adopt the agenda., All were in APPROVE DECEMBER 18, 2012 REGULAR MEETING MINUTES: Mayor Gibbs asked for a motion to. approve the December 18, 2012 regular meeting minutes. Trena McRary Kirby made a motion, and Johnny Wilson seconded, to approve: the minutes. PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during public  favor.  All were ini favor. comment.  No one wished to speak.    January 15,2013 Page 2 of4  RECOGNITIONS:  ECYCLE REWARDS WINNER: Town Administrator Seth Eckard announced Shawn aand Jennifer Huffman as the January Recycle Rewards winner. Administrator Eckard stated acredit of twenty-eight dollars ($28.00) would be added to Mr. and Mrs. Huffman's Saanitation bill and their certificate would be available at the Town Hall for pickup.  Mo Council action was required.  PUBLIC HEARING: FOR A CDBG FUNDING APPLICATION:  OPEN PUBLIC HEARING: Mayor Gibbs asked for a motion to open the public hearing. Keff Wilson made a motion, and Joe Wesson seconded, to open the publiç hearing. All were STAFF COMMENTS/RECOMMENDATIONS: Mayor Gibbs introduced Lisa Helton Lisa stated this is the second public hearing required in order for the Town to submit an application for $750,000.00 in Community Development Block Grant funding for the imfrastructure on a sewer project. The purpose of the grant is to provide financial aid to cetizens who are experiencing septic tank failure and cannot afford to repair, or replace, the ltfapproved, the Town will put in 10,500 linear feet of 8" gravity sewer line to 70 houses aslso including the cost of the tap and connection fees as well as some valve replacements at tHle Stamey Road pump, station. The sewer will be put in on Jay Street, Oxford Drive, PUBLIC COMMENT: Mayor Gibbs asked, if anyone wished to speak on the application  imf favor.  with the Western Piedmont Council ofGovernments (WPCOG).  sueptic tank.  Gatewood Drive, Maggie Lane and DuffDrive.  feor CDBG funding. Mo one wished to speak.  CLOSE PUBLIC HEARING: Mayor Gibbs asked for a motion to close the public hearing. Joe Wesson made a motion, and Jeff Wilson seconded, to close the public hearing. All were COUNCIL ACTION: Jeff Wilson made a motion, and Joe Wesson seconded, to adopt a  imfavor.  rvesolution for a CDBG funding application. All were in favor.    January 15,2013 Page 3 of4  FINANCIAL MATTERS:  CANCEL AND RESCHEDULE BUDGET RETREAT: Administrator Eckard asked Council to cancel the February 7, 2013 budget retreat from 8:00 am-5:00 pm, as he will be The budget retreat/workshop schedule enclosed shows the budget retreat has- been Trena McRary Kirby made a motion, and Jeff Wilson seconded, to cancel the February 7, 2013 budget retreat and adopt the new budget retreat/workshop schedule. All were in favor. ADOPT PROPOSED CORPORATE RESOLUTION WITH FIRST CITIZENS BANK: Mayor Gibbs stated First Citizens Bank has asked Council to adopt the enclosed Trena McRary Kirby made a motion, and Joe Wesson seconded, to adopt the Corporate APPROVAL OF AUDIT CONTRACT FOR FY 2012-2013: Town Administrator Seth Eckard stated the current contract with the Town auditors Lowdermilk Church & Co. L.L.P. needs to be renewed. The renewal contract will cover the period ofJuly 1, 2012 to June 30, Joe Wesson made a motion, and Jeff Wilson seconded to approve a renewal contract with the Town auditors Lowdermilk Church & Co. L.L.P. in the amount of $9,690.00. All were PUBLIC COMMENT: Mayor Gibbs asked if anyone wished to speak during public  in Raleigh for the City and County Manager's conference on that date. rescheduled for February 12, 2013 from 9:00 am-4:00 pm.  resolution as the one currently on file is dated October of2010. Resolution with First Citizens Bank, All were in favor.  2013.  in favor. comment.  No one wished to speak.    January, 15,2013 Page 40 of4  UPDATES: announcements:  ADMINISTRATORS REPORT: Town Administrator Seth Eckard made the following  The Mayor was reçently appointed to the League of Municipalities General Government Legislative Action Committee for a two-year term.  Council will be considering bids for the roads project and the Public Works storage  building at the next Council meeting.  Employee reviews are completed and will be discussed during the budget retreat to  take into consideration when considering employee raises.  COUNCIL COMMENT: Mayor Gibbs asked if anyone on the Council wished to speak.  No one wished to speak.  ADJOURN: Mayor Gibbs asked for ai motion to adjourn.  Trena McRary Kirby made ai motion, and Joe Wesson seconded, to adjourn the meeting. All  were in favor.  Susan Nagle, Town Clerk  Bob Gibbs, Mayor    February 12, 2012 RETREAT MEETING 9:00 am - 4:00 pm  TOWN OF SAWMILLS SPECIAL BUDGET  COUNCIL PRESENT Bob Gibbs, Mayor Johnny Wilson JeffWilson Trena Kirby Joe Wesson Donnie Potter  STAFF PRESENT Seth Eckard Karen Clontz Ronnie Coffey  CALL TO ORDER: Mayor Bob Gibbs called the meeting to order at 9:15 a.m. at the  Caldwell County Economic Development Commission building. INVOCATION: Mayor Gibbs gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Gibbs led the Pledge of Allegiance. ADOPT AGENDA: Mayor Gibbs asked for a motion to adopt the agenda. Donnie Potter made a: motion, and Joe Wesson seconded, to adopt the agenda. All were  in favor.  ITEMS FOR DISCUSSION: The following items were discussed:  Financial Matters Security Public Works Festivals Farmers Market  ADJOURN: Mayor Gibbs asked for ai motion to adjourn.  Joe Wesson made a motion, and Donnie Potter seconded, to adjourn the meeting at 4:10  p.m. All were in favor.  Susan Nagle, Town Clerk  Bob Gibbs, Mayor    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  February 14, 2013  Recognition: Recycle Rewards Winner  Discussion:  Toni Thompson is the February Recycle Rewards winner. Town Administrator Seth Eckard will present Miss Thompson with a certificate of appreciation and a twenty-eight dollar ($28.00) credit will be added to her current sanitation bill.  Recommendation: No Council action required.    AGENDA ITEM 7B  MEMO DATE: SUBJECT:  February 14, 2013  Recognition: Sawmills Volunteer Fire & Rescue Department Awards  Discussion:  Mayor Bob Gibbs will be presenting awards of appreciation to the following  Sawmills Volunteer Fire & Rescue members:  Firefighter of the Year First Responder of the Year Officer of the Year  Ben Whisenant Matt Steelmon Keith Carver  Recommendation: No Council action required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  February 14, 2013 Financial Matters: Request for Donation to Caldwell Heritage  Museum  Discussion:  The town has received a request from the Caldwell Heritage Museum for a Mr. John Hawkins, Museum director stated they are requesting funds for the continued operation and upgrading of the museum and any amount Council  donation in the amount of$ $500.00.  approves will be appreciated.  Recommendation: No Council action required.    CALDWELL HERITAGE MUSEUM HHEH 112 Vaiden Street SW Lenoir, NC 28645 (828)758-4004  E-mail: Cathertmnus@AOL.com Fax: 828-758-4242 Web: caldwellhnentagemuseum.org  January 10,2 2013  Mr. Bob Gibbs, Mayor Town of Sawmills 4076 US Hwy 321 A Sawmills, NC 28630 Dear Bob:  Thank you for allowing us to apply for funds from the Town of Sawmills.  The Mission Statement oft the Caldwell Heritage Museum reads: "The purpose of the Caldwell Heritage Museum is to educate, research, and preserve the history of Caldwell County through educational services and exhibits for our contemporary society, and passing intact it's material culture to future generations." We are open to the public approximately 31 hours each week. We have two part-time paid employees, During the year 2012, we had approximately 3,067 visitors. The majority of our visitors residents of Caldwell County or have Caldweli County connections. The Board of Directors authorized an Associate Director position which is currently being filled by Colin Foust approximately 25 hours per week. We have begun a monthly "Coffee With the Curator," to educate patrons regarding Caldwell County history as well as to raise funds. During the month of December 2012, we partnered with Sweet T on Main fora percentage oft the proceeds each Monday. We are planning more fund-raising activities in 2013. With the help of Main Event Studios of Granite Falls, we produced the third in our: DVD series of "The History of Caldwell County," covering the Civil War period. A script for the fourth in the series has been written and will cover the approximate period of 1870 to 1900. We hope to produce it in 2013. The Caldwell County Schools provided a new roof for us in the spring of 2012. We also repainted the lower area of our lobby. We have begun revamping the Main Floor area to reclaim the stage sO that it can .  and we have more than 30 volunteers who help us on a regular or "as needed" basis.    be used for small performances or for other gatherings. We have created one new display area on the We are requesting $500 for the continued operation and upgrading of the Museum. Any amount you see Thank you for your support. We look forward to working with you in the future. Feel free to visit the  second floor, and we are always upgrading our existing displays.  fit to give us will be appreciated. Museum at your convenience.  Veryt trulyyours, SL  Jphn 0.1 Hawkins, Museum Director  Financial information about this organization and a copy of the license are available from the Charitable Solicitation  Licensing Section at 888-830-4989. The liçense is not an endorsement by the State.    Bob Gibbs; Mayor  : TOWNOFSAMMILLS  Seth Eckard, Town. Administrator  Funding Request  NamepfOrganination: Colwel. NluyNuseum lc Phone: Q28-758-H004  Permanent Address: MaNoiden Stsw  City: hehay  State: Nc  Zip Code: 286P5  Contact-Name: Jahn B Mookins  Amount Requesed."5DD-bp  AmounrNeeded- for the Project:  860-0bD bD  Date Funds Neéded: ASaP - Date Project Begins-1-1-13 Completion Dae-31-13  Complete, Description of Project: Gemerat Dparatins Fund    U .  How will the funds be used? he useum ihices  Naiy AAes dondy H  55  How will this projeçt benefir the community? He Mse QMemprs yo Shawcase  SRe hush A Coldwell Bundy Waare Apen  Oppavimatelqo b3o frseaeh Waek Na nission 1S Cigel  Official Toun Use Only  Dare application received. Date Approved  Date presented.to' Town. Council  Denied:  Amount Approved  Available Balâncein. Governing Body Donacions Expense Acct:  Date Check Written  Check No.  Amount    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  February 14, 2013 Financial Matters: Bid Award for Street Improvements  Discussion:  The Town recently received five bids for the street improvements project. The  bids are as follows: Evans Construction Midstate Contractors, Inc. J.T. Russell & Sons, Inc. Country Boy Landscaping, Inc. Carolina Grading & Construction  $178,568.94 $179,666.00 $215,850.25 $232,715.00 $232,951.50  Recommendation:  Staff recommends Council award the bid to Evans Construction in the amount of  $178,568.94 as they are the lowest bid.    4A75639693 3533 5 3373 77 13h6241393  B8E-84#-8- -3-- a  13  81838-  N    AGENDA ITEM 8C  MEMO DATE: SUBJECT:  February 14, 2013 Financial Matters: Bid Award for an Addition to Public Works Storage Building  Discussion:  The Town recently received seven bids for an addition to the Public Works storage building.  The bids are as follows:  Mastercraft Log & Custom Homes, L.L.C.  $153,875.00 $159,800.00 $167,790.00 $168,300.00 $169,400.00 $169,997.00 $171,000.00  Moss Marlow Building Co. Wishon & Carter Builders, Inc. Triangle Contractors, Inc. Neill Grading & Construction, Inc. Greene Construction, Inc. Roy Hamby Construction Co., Inc.  The Town has requested low bidder Mastercraft Log & Custom Homes, L.L.C. to consider reducing its bid price as the amount the Town has budgeted for this project is $150,000.00. They  have agreed to do So.  Recommendation:  Staff recommends Council award the bid to Mastercraft Log & Custom Homes, L.L.C. in the  amount of$150,000.00 as they are the lowest bid.    Page 1 of1  Benjie Thomas  From: Kevin Nichols kevn@masercatnacom. Sent: Monday, February 11,20134:41PM btnomas@west-consultants.com mcarswel(@west-consutants.com Subject: Town of Sawmills - Building Addition  To: Cc:  Benjamin and Matthew,  Ity was good speaking to both of you today concerningi the Town of Sawmills project and the need to reach the $ 150,000.00 ceiling. We have concluded that we will accept a contract in the amount of $ 150,000.00 for this project with the condition that we are not required to begin the project until we can get a firm delivery date for the metal building. This will allow us to schedule the project sO we can expedite our time onsite in order to save as much money as we can in onsite supervision, travel, etc. If this can be worked out, we would be glad to proceed with a contract for the $ 150,000.00 contract price. We look forward to working with your firm and the Town of Sawmills on this project. Ifyou have  any questions, please let me know.  Thanks,  Kevin D. Nichols, P.E. Mastercraft Log & Custom Homes, LLC PO Box 134-312 South Jefferson Avenue West Jefferson, NC 28694 Tele: 336-846-4466 Fax: 336-846-3001 Cell: 336-877-7290 Email: kevinemasteratncon  2/11/2013    TOWN OF SAWMILLS ADDITION TO PUBLICV WORKS STORAGE BUILDING CALDWELL ÇOUNTY, NORTH CAROLINA Bid' Tabulation  g& LC Building Company NC 5.00 .00* .00* .00*  Moss Marlow Wishon & Carter Triangle Contractors, Neill Grading & Greene Construction,  Roy Hamby $171,000.00 $25.00* $75.00* $6.00*  Builders, Inc. $167,790.00 $25.00* $75.00* $6.00*  Inc, Construction, Inc.  Inc. Construction Co., Inc. Boone, NC Granite. Falls, NÇ $169,997.00 $25.00* $75.00* $6.00*  Hickory, NC Yadkinville, NC $159,800.00 $25.00* $75.00* $6.00*  Morganton, NC $168,300.00 $25.00* $75.00* $6.00*  Hickory, NC $169,400.00 $25.00* $75.00* $6.00*  emoval are. sel as shown. Actual payment will be based on actual quantities. Compensation, for all work associaled with rock excavation and times the approved quantities per Sections 02300 and 03100. fBidder believes actual cost per cubic) yard will be higher, such incremental. cost  tal quantities. st company name and city): ding Inland] Building American Building ems ICA Midstate Henry Key Grading ding ving Midstate well TMCaldwell ing ting Air WCReynolds mbs ical Electrical. Assoc. ings  Gulf States Manufacturers  Kirby Building Construction Carolina Paving  Architectural Equip.  Systems Integrated Metals  Wedgcor, Inc.  J.B.'sGrading Neill Grading & Dixie Grading & Benfield Grading  Moretz Paving Precision. Paving  Moretz) Paving Moretz & Sipe, Inc.  Excel Plumbing Triangle Contractors Troutman Plumbing A& S Plumbing Dorsett Tech Triangle Contractors Shell Heating & Air WMCI Reynolds  Custom Specialty Metal Electrical Assoc Contractor  Kayga Electric Triangle Contractors  Lake Electric  Kayga Electric Champion Builders  Monroy Erector Sixtos Steel Erectors Steelcon Builders  I,B Benjamin B. Thomas, PE, dol hereby certify that thisi is a true and correct canvass ofbids received by the Town of Sawmills for the Addition tol Public Works Storage Builoty SA#S  Tuesday, February 5,2013at2:00PM Benjami/B.T Thomas, PE E  20757 N B.  )    AGENDA ITEM 9A  MEMO DATE: SUBJECT:  February 14, 2013  Discussion: Adopt Agreement with NCDOT for 321-A Bridge Replacement  Discussion:  The North Carolina Department of Transportation has requested Council consider adoption ofthe enclosed Municipal Agreement for the replacement of Bridge No. 6 over Little Gunpowder Creek on US 321-A in Sawmills. The project is proposed  tos startJanuary 21, 2014.  Recommendation:  Staff recommends Council adopt the Municipal Agreement for the replacement of Bridge No. 6 over Little Gunpowder Creek on US 321-A in Sawmills.    NORTH CAROLINA CALDWELL COUNTY. NORTH CAROLINA DEPARTMENT OF TRANSPORTATION  TRANSPORTATION IMPROVEMENT PROJECT -MUNICIPAL AGREEMENT  DATE: 1/9/2013 TIP#:, B-5138 WBS Elements: 42299.3.1  AND  TOWN OF SAWMILLS  THIS MUNICIPAL AGREEMENT is made and entered into on the last date executed below, by and between the North Carolina Department of" Transportation, an agency oft the State of North Carolina, hereinafter referred to as the Department" and the Town of Sawmills, al local government entity,  hereinafter referred to as the' "Municipality".  WITNESSETH:  WHEREAS, the Department has plans to make certain street and highway constructions and improvements within the Municipality under TIP B-5138, in Caldwell County; and,  WHEREAS, the Department and the Municipality have agreed that the municipal limits, as oft the date oft the awarding of the contract for the construction oft the above-mentioned project, are to be used in determining the duties, responsibpilities, rights and legal obligations of the parties hereto for the WHEREAS, this Agreement is made under the authority granted to the Department by the North Carolina General Assembly, including but not limited to, the following applicable legislation: General Statutes of North Carolina, Section 136-66.1, Section 160A-296 and 297, Section 136-18, and Section 20-169, to participate in the planning and construction ofa Project approved by the Board of Transportation for the safe and efficient utilization of transportation systems for the public good; and, WHEREAS, the parties to this Agreement have approved the construction of said Project with cost NOW, THEREFORE, the parties hereto, each in consideration of the promises and undertakings of the other as herein provided, do hereby covenant and agree, each with the other, as follows:  purposes of this Agreement; and,  participation and responsibilities for the Project as hereinafter set out.  Agreement ID # 3842  1    SCOPE OF THE PROJECT  1. The Project consists of the replacement of Bridge No. 6 over Little Gunpowder Creek on US-  321A in Sawmills.  PLANNING, DESIGN AND RIGHT OF WAY  2. The Department shall prepare the environmental and/or planning document, and obtain any environmental permits needed to construct the Project, and prepare the Project plans and specifications needed to construct the Project. All work shall be done in accordance with 3. The Department shall be responsible for acquiring any needed right ofv way required for the Project. Acquisition of right of way shall be accomplished in accordance with the policies and  departmental standards, specifications, policies and procedures.  procedures set forth in the North Carolina Right of Way Manual.  UTILITIES  4. Itis understood that there are no municipally-owned water and sewer lines to be adjusted or relocated at this time. If during the project it becomes necessary to adjust or relocate municipally- owned water and/or sewer lines a separate Utility Agreement will be prepared at the appropriate  time.  CONSTRUCTION AND MAINTENANCE  5. The Department shall construct, or cause to be constructed, the Project in accordance with the plans and specifications of said Project as filed with, and approved by, the Department. The 6. Itisf further agreed that upon completion of thel Project, the Department shall be responsible for all traffic operating controls and devices which shall be established, enforced, and installed and maintained in accordance with the North Carolina General Statutes, the latest edition of the Manual on Uniform Traffic Control Devices for Streets and Highways, the latest edition oft the "Policy on Street and Driveway Access to North Carolina Highways", and departmental criteria. 7. Upon completion of the Project, the improvement(s) shall be a part of the State Highway System  Department shall administer the construction contract for said Project.  and owned and maintained by the Department.  Agreement ID: # 3842  2    ADDITIONAL PROVISIONS  8. Itist the policy of the Department not to enter into any agreement with another party that has been debarred by any government agency (Federal or State). The Municipality certifies, by signature oft this agreement, that neither itr nor its agents or contractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this 9. Tot the extent authorized by state and federal claims statutes, each party shall be responsible for its respective actions under the terms of this agreement and save harmless the other party from 10. All terms of this Agreement: are subject to available departmental funding and fiscal constraints. 11.By Executive Order 24, issued by Governor Perdue, and N.C. G.S.S 133-32, itis unlawful for any vendor or contractor (i.e. architect, bidder, contractor, construction manager, design professional, engineer, landlord, offeror, seller, subcontractor, supplier, or vendor), to make gifts or to give favors to any State empioyee of the Governor's Cabinet Agencies (le., Administration, Commerce, Correction, Crime Control and Public Safety, Cultural Resources, Environment and Natural Resources, Health and Human Services, Juvenile Justice and Delinquency Prevention, ITIS UNDERSTOOD AND. AGREED upon that the approval of the Project by the Department is  transaction by any Federal or State Department or Agency.  any claims arising as ar result of such actions.  Revenue, Transportation, and the Office of the Governor).  subject to the conditions of this Agreement.  Agreement ID: # 3842  3    INV WITNESS WHEREOF, this Agreement has been executed, in duplicate, the day and year heretofore set out, on the part of the Department and the Municipality by authority duly given.  L.S.ATTEST: BY: TITLE: DATE:  TOWN OF SAWMILLS BY: TITLE: DATE:  "N.C.G.S. $ 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered,  accepted, or promised by any employees of your organization."  Approved by.  of the! local governing body of the Town of Sawmills This Agreement has been pre-audited in the manner required by the Local Government Budget and  as attested to by the signature of Clerk of said governing body on,  (Date)  Fiscal Control Act. BY:  (SEAL)  (FINANCE OFFICER) Federal Tax Identification Number Remittance Address: Town of Sawmills 4076 US Highway 321-A Sawmills, NC 28630  DEPARTMENT OF TRANSPORTATION  BY: DATE:  (CHIEF ENGINEER)  APPROVED BY BOARD OF TRANSPORTATION-ITEM O:  (Date)  Agreement ID #3 3842  4    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  February 14, 2013 Financial Matters: Adopt Interlocal Agreement with Caldwell County for the National Flood Insurance Program  Discussion:  As you may recall, on October 16, 2012 Council adopted an Interlocal Agreement with Caldwell County for the National Flood Insurance Program. After further review of the agreement, Caldwell County would like some text amendment changes. The enclosed Interlocal agreement with Caldwell County has been amended and review by Caldwell County, the Town of Sawmills and Milton  Carpenter, CFM National Flood Insurance Planner.  The signatures allow Mayor Bob Gibbs, Town Administrator Seth Eckard and Finance Officer Karen Clontz the authority to sign documents regarding banking  transactions on behalfofthe Town.  Recommendation:  Staff recommends Council adopt the Interlocal Agreement with Caldwell County  for the National Flood Insurance Program.    Interlocal Agreement Between Caldwell County and the Town of Sawmills  This resolation/agreement, made and entered into this the 1_day of March, 2013, by and between the Town of Sawmills, a municipal corporation organized and existing pursuant to the laws of the State of North Carolina, Party of the First Part and hereinafter referred to as the TOWN and Caldwell County, a political subdivision of the State of North Carolina established 'and operating pursuant to the laws of the State of North Carolina, Party ofthe Second Part and hereinafter referred to as the COUNTY;  WITNESSETH:  WHEREAS, the TOWN and the COUNTY, pursuant to the authority granted by the North Carolina General Statutes 160A-461, hereby covenant and agree as follows: 1. That the TOWN hereby contracts with the COUNTY to use the services of Caldwell County Central Permitting of the COUNTY to enforce the North Carolina Building Code in accordance with the provisions adopted by the Building Code Council and the Commissioner of Insurance within the corporate 2. That the services of Caldwell County Central Permitting shall be performed at no cost to the TOWN. However, should any claims arise out oft the services provided by the COUNTY under this agreement, the TOWN agrees to indemnify and hold the COUNTY, its employees, agents and contractors harmless from any and all claims for liability, loss, injury, damages to persons or property, costs or attorney's fees resulting from any action brought against Caldwell County, its employees, agents, contractors and Commissioners arising as a result of these services performed on behalf of the TOWN that are the subject matter of this 3. That all development to take place within the TOWN's corporate limits or extra- territorial jurisdiction shall be subject to the rules and regulations set forth in the Town of Sawmills Flood Damage Prevention Ordinance. The TOWN will make the flood zone determination for all development. The COUNTY will confirm the flood zone determination for all applicable buildings, SO that a building permit may be issued and the necessary building standards are met. If the property is located within the Special Flood Hazard Area and if the structure is to be constructed within the flood hazard area, preliminary and final elevation 4. Caldwell County Central Permitting is not directly responsible for enforcing the Town of Sawmills Flood Damage Prevention Ordinance; however, any violations 5. Any amendment to the Town of Sawmills Flood Damage Prevention Ordinance must be presented to the COUNTY and the North Carolina Department of Public 6. That this Agreement shall continue until such time as either the TOWN or COUNTY resolves to discontinue the Agreement and presents sixty (60) days  limits and extra-territorial jurisdiction of the TOWN.  Agreement.  certificates will be required.  observed should be reported immediately to the TOWN.  Safety, prior to adoption.    written notice to the, other party of said termination or upon mutual agreement of both parties. Any permit received during this sixty day period will continue until 7. This Agreement may only be modified in writing and executed by both parties. IN WITNESS WHEREOF, the Town of Sawmills has caused this Agreement to. be signed in its name by its Mayor, attested by its Clerk, and its Offiçial Seal to be hereunto affixed, and Caldwell County has caused this agreement to be signed in its name by the Chair of the Board of Commissioners and attested by the Clerk of its Board and its Official Seal tol be hereunto affixed, the day and year first above written.  completion.  8. That the effective date of this Interlocal Agreement shall be  2013.  Town of Sawmills Bob Gibbs, Mayor  By:  ATTEST:  Clerk  Caldwell County Jeff Branch, Chairman Board ofCommissioners  By:  ATTEST:  Clerk    AGENDA ITEM: I 9C  MEMO DATE: SUBJECT:  February 14,2 2013 Discussion: Adopt Stormwater Discharge Program Agreement with City ofLenoir  Discussion:  The current agreement between the City ofLenoir and the Town of Sawmills will expire on June 30, 2013. The enclosed Stormwater Discharge Program Agreement between the Town of Sawmills and the City of Lenoir will be effective July 1, 2013 and expire June 30, 2014. The cost the Town will pay the City ofLenoir to assume responsibility for implementation of the plan is in the amount of $13,104.93. The City of Lenoir will also be entitled to receive all revenues from  fines and penalties which accrue.  Recommendation:  Staff recommends Council approve an agreement for the Stormwater Discharge Program in the amount of $13,104.93 and covering the period of July 1, 2013 to  June 30, 2014.    STATE OF NORTH CAROLINA CALDWELL COUNTY  STORM WATER DISCHARGE PROGRAM AGREEMENT  This Agreement is entered into on this the  day of  2013,b byand  between the Town of Sawmills, North Carolina ("the Town") and the City ofLenoir, a N.C. municipal WHEREAS, on or about September 12, 2005, the Town and the City were granted Permit No. NCS000474 tol Discharge Storm Water under the National Pollutant Discharge Elimination System ("NPDES") by the State ofNorth Carolina Department of] Environment and Natural Resources Division ofWater Quality (the "Permit"), incorporated herein by reference, in order to discharge storm water from their municipal separate storm sewer systems into the waters oft the creeks and unnamed tributaries located within the Catawba River Basin which are. named or described in the Permit; and, WHEREAS, Caldwell County developed and implemented a Storm Water Plan (the "Plan") referred to in PartIoft the Permit, and pursuant to a May 1, 2009, Storm Water Discharge Program Agreement, the County and the City agreed that the City assumed the implementation responsibilities for the Plan pursuant to the terms of said agreement, and pursuant to the terms of separate implementation  Corporation ("the City").  agreements between the Town and the City; and,  WHEREAS, under the terms of said agreements the City's obligations to assume and provide WHEREAS, the Town and the City desire and intend to extend such implementation of the Plan by the City for the Town for and including the period from July 1,2013, through June 30, 2014 as  implementation oft thel Plan shall cease effective June 30, 2013; and,  provided int this Agreement. described herein, do agree as follows:  THEREFORE, the County and the City, for and in consideration oft the valuable considerations 1. EFFECTIVE DATES. Effective date upon and beginning July 1, 2013, and continuing through June 30, 2014, the City shall assume responsibility for implementation ofthe Plan with respect to areas of the Town located within the municipal boundaries of the Town, such responsibility shall include all 2. For such implementation responsibilities by the City for said period, the Town shall pay to the City Said amount has been calculated and agreed to between the Town and the City pursuant to and agreed-upon formula based upon the Town's current population and area relative to the proportionate populations and areas ofother towns in Caldwell County which has entered into storm water plan implementation agreements with the City to determined proportionate shares of the total projected costs for the City in provided such implementation during the period ofthis Agreement. 3. The City shall additionally be entitled to have and receive all revenues from fines and penalties which accrue or may be obtained received by the City in the course ofs such implementation during the effective  matters and files that are then currently pending. the amount of$13,104.93 on or before September 1,2013.  period of this Agreement.    4. This Agreement may be modified in writing by mutual agreement of the parties.  This Agreement is executed in duplicate originals, one of which is to be retained by each oft the  parties hereto.  TOWN OF SAWMILLS  By:  Mayor  ATTEST: Town Clerk  CITY. OF LENOIR  By:  City Manager  ATTEST:  Clerk to the City Council (City Seal)    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  February 14, 2013 Discussion: Adopt Resolution Designating March as Caldwell County and Town of Sawmills History Month  Discussion:  During the Caldwell County Commissioners meeting on Monday, February 18, 2013 the commissioners will vote on a proposed resolution designating the month ofMarch each year as Caldwell County History Month. The County has invited all  towns to participate by adopting the enclosed resolution.  Recommendation:  Staff recommends Council adopt the enclosed Resolution Designating the Month ofN March as "Caldwell County and Town of Sawmills History Month".    MAYOR Bob Gibbs TOWN ADMINISTRATOR Seth Eckard  TOWN COUNCIL Johnny Wilson, Mayor Pro-Tem Trena McRary Kirby Donnie Potter Joe Wesson JeffWilson  a  EORPORATEDI 989  Town of Sawmills 4076 US Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax  RESOLUTION  DESIGNATING THE MONTH OF MARCH EACH YEAR AS "CALDWELL COUNTY AND TOWN OF SAWMILLS HISTORY MONTH" WHEREAS, Caldwell County was created on March 1,1 1841, in accordance with an act of the North Carolina Legislature which also provided for the formation of a county seat town to be  named Sawmills; and  WHEREAS, THE Town of Sawmills was chartered on July 1, 1988, in accordance with an WHEREAS, within our county's governmental offices and our library lie treasured records WHEREAS, individuals and groups within our county are collecting, preserving, and WHEREAS, the knowledge of our county's history gives the citizens a sense of pride in their heritage and a sense of responsibility to carry out the legacy that those who came before us  act oft the North Carolina Legislature; and  that detail the history of the county and our citizens; and  sharing documents and memorabilia that detail the events ofour county's history; and  began; and  WHEREAS, we acknowledge that both our present and our future are built upon a NOW, THEREFORE, BE IT RESOLVED, that I, Bob Gibbs, Mayor of the Town of Sawmills, North Carolina, and on behalf of the Sawmills Town Council and in cooperation with the Commissioners of Caldwell County, do hereby designate the month of March each year as "Caldwell County and Town of Sawmills History Month" and encourage all citizens and civic  foundation that was laid by our past,  organizations to celebrate this historic event. Adopted this the 19th day of] February, 2013.  Bob Gibbs, Mayor  ATTEST:  Susan Nagle, Town Clerk    AGENDA ITEM 9E  MEMO DATE: SUBJECT:  February 19, 2013 Discussion: Adopt Resolution Offering Employees Additional Health Insurance Options  Discussion:  The current health plan offered to employees is Health Basic with a $1,000.00 deductible. Medcost offers an additional plan called Med 500, which reduces the deductible to $500.00, but with a higher premium. The employee would pay the difference of the cost between Health Basic and Med 500. There would be no The enclosed resolution would allow employees more options in reducing out of pocket medical expenses. If approved, Staff will contact Medcost and begin the  extra cost to the Town.  necessary procedures for implementation by July 1,2013  Recommendation:  Staff would recommend Council adopt the resolution offering employees  additional health insurance options.    NORTH CAROLINA CALDWELL COUNTY insurance option for coverage;  RESOLUTION  THAT WHEREAS, the Town of Sawmills, does desire to offer employees another health THAT WHEREAS, the Town of Sawmills (the "Town") does desire to request the Municipal Insurance Trust of North Carolina to allow the Town to offer two forms of health coverage for employees, those being the Health Basic and the second alternative would be Buy Up Medical Plan under Med 500 where if the employee adopted this form of coverage they would then pay any increase of the premium over the normal coverage offered.  NOW, THEREFORE, it is hereby Resolved that the Town of Sawmilis does desire to, beginning 7/1/2013, offer the basic health insurance program of Health Basic for its employees and additionally does desire to add the option plan under the Med 500 Plan for employees as they sO desire to elect, It is hereby understood and agreed by any employees selecting coverage under the Med 500 Plan would pay the increase in any premium amount necessary under this  program,  This the  day of  2013.  TOWNO OFSAWMILLS By: Bob Gibbs, Mayor  ATTEST: Clerk  189897-1