Page 1of6  TUESDAY,JULY 22, 2014  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Bob Gibbs Joe Wesson Gerelene Blevins Jeff Wilson Trena McRary Kirby Johnny Wilson  STAFF PRESENT Seth Eckard Julie Good Terry Taylor Elinor Hiltz  CALL TO ORDER: Mayor Bob Gibbs called the meeting to order. INVOCATION: Mayor Bob Gibbs gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Bob Gibbs led the Pledge of Allegiance. ADOPT AGENDA: Mayor Bob Gibbs asked for a motion to adopt the agenda.  Joe Wesson made a motion, and Gerelene Blevins seconded, to adopt the agenda. All were APPROVE JUNE 17, 2014 REGULAR MEETING MINUTES: Mayor Bob Gibbs asked Trena McRary Kirby made a motion, and Joe Wesson seconded, to approve the minutes. PUBLIC COMMENT: Mayor Bob Gibbs asked if anyone had any questions or comments  in favor.  for ai motion to approve the June 17,2014 regular meeting minutes.  All were in favor. at this time. No one wished to speak. RECOGNITIONS:  RECYCLE REWARDS WINNER: Town Administrator Seth Eckard announced Diane McNeil as the July Recycle Rewards winner. A credit oftwenty-eight dollars ($28.00) will be added to her sanitation bill and her certificate will be available at the Town Hall for pick  up.  No Council action was required.    July 22, 2014 Page 2 of6  YARD OF THE MONTH WINNERS: Mayor Bob Gibbs announced Fred and Donnie Inman, from the 28630 zip code, and Wayne and Anita Prestwood, from the 28638 zip code, as the July Yard ofthe Month winners. Mayor Bob Gibbs stated that both certificates would  be available at the Town Hall for pick up. No Council action was required.  DISCUSSION:  ADOPT STORM WATER DISCHARGE PROGRAM AGREEMENT WITH CITY OF LENOIR: Town Administrator Seth Eckard stated that the current agreement between the City ofLenoir and the Town of Sawmills for the Storm Water Discharge Program needs to be renewed. The renewal Agreement will cover the period of July 1,2 2014 to June 30, Jeff Wilson made a motion, and Joe Wesson seconded, to adopt the renewal Agreement with the City ofLenoir in the amount of $13,104.93 (thirteen thousand, one hundred four dollars ADOPT SECOND AMENDMENT TO TOWN OF SAWMILLS LICENSING AGREEMENT: Town Administrator Seth Eckard stated that the current Licensing Agreement between the Town of Sawmills and the Sawmills Community Optimist Club, Inc., for the rights to non-exclusive use oft the baseball fields and concession stand times and according to the schedule as mutually agreed upon by the Town of Sawmills and the Sawmills Community Optimist Club, Inc., needs to be renewed. The renewal Licensing Joe Wesson made a motion, and Jeff Wilson seconded, to adopt the Second Amendment to ADOPT TOWN OF SAWMILLS PRIVATE STREET ACCEPTANCE PROCEDURES: Town Administrator Seth Eckard stated that there are a few private streets, either unpaved, or do not meet minimum standards in the Town. For the Town of Sawmills to take over a private street, the street must be in the Town limits and not a State maintained highway. A signed agreement must be submitted with 100% of the adjacent property owners signatures and the property owners will be responsible for 50% of the construction bid amount to bring the street up to the Town's minimum standards. Joe Wesson made a motion, and Gerelene Blevins seconded, not to adopt the Town of Sawmills Private Street Acceptance Procedures. Trena McRary Kirby, Jeff Wilson and Jeff Wilson made a motion, and Johnny Wilson seconded, to adopt the Town of Sawmills Private Street Acceptance Procedures. Trena McRary Kirby was in favor, Joe Wesson and Gerelene Blevins were against the motion. The motion carried with a split vote.  2015.  and ninety-three cents). All were in favor.  Agreement will cover the period ofJuly 1,2014 to. June 30, 2015. Town of Sawmills Licensing Agreement. All were in favor.  Johnny Wilson were against the motion.  ADOPT FIRST AMENDMENT TO FARMERS MARKET LICENSING AGREEMENT: Town Administrator Seth Eckard stated that the current licensing    July 22, 2014 Page 3 of6  agreement between the Town of Sawmills and the Sawmills Farmers Market Association, Inc., needs to be renewed. The renewal Licensing Agreement will cover the period ofJ July Joe Wesson made a motion, > and Gerelene Blevins seconded, to adopt the First Amendment  1,2014 to June 30, 2015.  to Farmers Market Licensing Agreement. All were in favor.  FINANCIAL MATTERS:  REQUEST FOR A DONATION TO SAWMILLS FARMERS MARKET: Town Administrator Seth Eckard stated that the Sawmills Farmers Market has requested a Joe Wesson made a motion, and Gerelene Blevins seconded, to give a donation in the amount of $1,000.00 (one thousand dollars) to the Sawmills Farmers Market. All were in REQUEST FOR A DONATION TO TERRY CANNON'S BASEBALL TEAM: Town Administrator Seth Eckard stated that Terry Cannon has requested a donation in the amount of$100.00 (one hundred dollars) for gate fees for his traveling baseball team. Jeff Wilson made a motion, and Joe Wesson seconded, to give a donation in the amount of $100.00 (one hundred dollars) to Terry Cannon. All were in favor. DISPOSAL OF UNSCHEDULED RECORDS: Town Administrator Seth Eckard stated that the attached list shows all records that staff would like to destroy in accordance with the North Carolina General Statutes Municipal Records and Disposition Schedule. Gerelene Blevins made a motion, and Joe Wesson seconded, for staff to destroy all records INFORMAL BID FOR BATHROOMS AT VETERANS PARK: Town Administrator Seth Eckard stated that included in this year's budget are funds for bathrooms at Veterans Park. This item is being purchased under the informal bid process, Town Administrator Seth Eckard received a quote from CXT, Inc., an L.B. Foster Company, for the Cortex Flush Building in the amount of $47,725.66 (forty-seven thousand, seven hundred twenty-five Trena McRary Kirby made a motion, and Joe Wesson seconded, to approve the purchase of the Cortex Flush Building from CXT, Inc., in the amount of $47,725.66 (forty-seven thousand, seven hundred twenty-five dollars and sixty-six cents) at Veterans Park. All were  donation in the amount of $1,000.00 (one thousand dollars).  favor.  on the attached list. All were in favor.  dollars and sixty-six cents).  ini favor.  PLANNING MATTERS:  RE-APPOINT PLANNING BOARD MEMBERS: Town Planner Elinor Hiltz stated that    July 22, 2014 Page 4 of6  the term of appointment for the following 4 (four) Planning Board Members will expire on August 1, 2014: Chairman Steve Duncan, Vice-Chairman Buford Pennell, David Powell and Thad Hall. Town Planner Elinor Hiltz advised Council that all 4 (four) members are willing Gerelene Blevins made a motion, and Jeff Wilson seconded, to approve staff's recommendations to reappoint the following 4 (four) Planning Board Members: Chairman Steve Duncan, Vice-Chairman Buford Pennell, David Powell and Thad Hall. All were in CALL FOR A PUBLIC HEARING FOR A REZONING ON HICKORY NUT RIDGE ROAD: Town Planner Elinor Hiltz stated that on July 1, 2014, the Planning Board unanimously recommended approval of this rezoning from R-20 to RA-20. This is a 10 (ten) acre piece of property. The subject property has 1 (one) mobile home and 1 (one) stick built home on it and the applicant would like to do a family subdivision to add 2 (two) additional mobile homes. Town Planner Elinor Hiltz stated that this rezoning is consistent with the Comprehensive Plan and an RA-20 district is right across the street. Joe Wesson made a motion, and Gerelene Blevins seconded, to call for a public hearing for rezoning 4741 and 4737 Hickory Nut Ridge Road from R-20 to RA-20. All were in favor. CALL FOR A PUBLIC HEARING TO TEXT AMENDMENT CHANGE: Town Planner Elinor Hiltz stated under Town of Sawmills current code, churches are only allowed ini residential districts. The Town would like to amend the zoning code to allow churches in every zoning district because churches can fit in a variety of building types in a variety of Gerelene Blevins made a motion, and Joe Wesson seconded, to call for a public hearing to make a text amendment change to the zoning code to allow churches in every zoning REPLACEMENT MOBILE HOME PROPOSAL: Town Planner Elinor Hiltz stated that on May 6, 2014, the Planning Board unanimously recommended approval of the text amendment to the Town of Sawmills Code of Ordinance sections 153.075, 153.146 and 153.147. On May 20, 2014, Council conducted the first read and called for a public hearing. During the Public Hearing on June 17, 2014, Town Planner Elinor Hiltz objected to the mobile home checklist. The attached text amendments are consistent with the Comprehensive Plan and adds the Mobile Home Checklist into the Town of Sawmills Code Joe Wesson made a motion, and Jeff Wilson seconded, to adopt the replacement mobile  tos serve another term.  favor.  areas.  district. All were in favor.  ofOrdinances.  home proposal with the mobile home checklist. All were in favor.  PUBLIC COMMENT: Mayor Gibbs asked if anyone had any questions or comments at Reed Lingerfelt spoke in regards to the bathrooms at Veterans Park and also spoke about the  this time.  Private Street Acceptance Procedures.    July 22, 2014 Page 5of6  Phyllis Chester spoke in regards to her code enforcement case.  UPDATES:  COMMUNITY DEVELOPMENT BLOCK GRANT MONTHLY STATUS REPORT AND UPDATE: Administrator Eckard stated Sherry Long, Community Development Director with the Western Piedmont Council of Governments has enclosed an update and the monthly status report for the Community Development Block Grant (CDBG) which  shows that all: requirements are on schedule for the Haystation, LLC.  No Council action was required.  COMMUNITY DEVELOPMENT BLOCK GRANT SEWER PROJECT MONTHLY UPDATE: Administrator Eckard stated Lisa Helton, Project Administrator with the Western Piedmont Council of Governments has enclosed an update on the Community  Development Block Grant Sewer Project. No Council action was required.  CODE ENFORCEMENT MONTHLY REPORT: Administrator Seth Eckard stated the Town Planner Elinor Hiltz has enclosed an updated status report ofCode Enforcement cases  and the progress that has bèen made on each case as ofJune 2014,  No Council action was required.  ADMINISTRATORS REPORT: Administrator Seth Eckard made the following  announcements:  Sunday July 20, 2014, Sawmills hosted the Sawmills Sling Disc Golf Tournament. 75 of the State's best disc golf players came to Sawmills to play. A pro-disc golfer from Charlotte won the event. Every hole had a sponsor, including Sawmills Hardware. This was a charity event and there was over $1,600.00 (sixteen hundred dollars) raised for Caldwell County Special Olympics and the DAV. All the money was split evenly between the 2 (two) charities. Sawmills will host another Charity Sawmills Farmers Market is still going strong. This is the prime time of the season. The Sawmills Farmers Market is open every Tuesday from 3:00 pm until 7:00 pm Sawmills has a new business called Carolina Locust. There will be a ribbon cutting on July 31, 2014, at 9:00 am. Carolina Locust is going to take locust hardwood and make high-end decking material and furniture. Sawmills is getting a sawmill once  Disc GolfTournament in the spring.  through October.  again.    July 22, 2014 Page 6of6  COUNCIL COMMENT: Mayor Bob Gibbs asked if anyone on the Council had any Joe Wesson wanted to thank the public for coming out and to remind everyone that the  questions or comments at this time.  Council needs all the input from the public that Council can get.  COUNCIL WENT INTO CLOSED SESSION FOR ATTORNEY CLIENT  PRIVILEGE.  COUNCIL ADJOURN: Mayor Bob Gibbs asked for ai motion to adjourn.  Gerelene Blevins made a motion, and Joe Wesson seconded, to adjourn the meeting. All  were in favor.  Don0 Trena McRary Mayor Pro-Tem  A  Guigied    Reproduce this forn as needed.  North Carolina Department of Cultural Resources Division of Archives and Records Government Records Branch  REQUEST FOR DISPOSAL OF UNSCHEDULED RECORDS  TO  Assistant Records Administrator N.C.Division of Archives and Records Government Records Branch 4615 Mail Service Center Raleigh, NC 27699-4615 Name Jownof Savmls County Coduel Agency or department AdoAsBEeN Phone number  FROM  998-370-7903  Ina accordance with the provisions of G.S. 121 and 132, approval is requested for the destruction of records listed below. These  records haver no further use or value for official or administrative purposes.  RECORDST TITLE  DESCRIPTION  INCLUSVE DATES QUANTITY MICROFILMED? RETENTION Sopt. Dat. ofecch No  (YESORNO).  PERIOD 3yps  AI c voater Docepts ek wockes L ayAug Icop8  Vocipts Bis Couds Docpts* p.0os Coscks.  Nas.Dec 0010 oiane 01 Son- DAC Swly- Suns! Suly-Sune 3A-Sune  AIB AR  Poch  Woter Rocipls ot wo-ler B1 an.Teb,  Doch,Aprl s No 3yrs  Corlcol Aoparts Tansacian C'onrol PLopois Ag- Doc Icop  Rrom Cash Rocoipts 010-8012  No  accoumts noct hae BiWins, FOCCOND Blong Bls Popat bebie  l4f 34rs ly. lu. 34Ls 3ys lu.  AJA- wrote dR Aac been voritten ofF AIA- Vocomt Billad Nocant accountts AIR -latefee Rqpat R Jacte Rees, AIA-Re-Billiass B4s QUAR prntod AR- poter Boading reports-tros Shas to AR- Call Log Aepot Hrot Srowss  200l- ao Icopy NO 8010-6 dOL ldpy No lys B0l0-6014 ICopy No ao0-a01 Icepey No  Daports  cB,  Kist houss OccOunds Sg-Suna  AIR- DsConctit disconracled month 00ou ICepy NO  bace on eoch aGouct  laopy No  NO lo-81014 Date 7-85-14 Date M-95-14 Date  Orcounts otlellist  lcopy  Requested by: Approved by: Concurred byk (as indicated)  CR00 Monoger Titie MaLo Head of Goverjing Board nunllk Assistant Records Administrator NC Division of Archives and Records  Signaturé  3  Guatnd    Reproduce this form as needed.  North Carolina Department of Cultural Resources Division of Archives and Records Government Records Branch  REQUEST FOR DISPOSAL OF UNSCHEDULED RECORDS  TO  Assistant Records Administrator N.C. Division of Archives and Records Government Records Branch 4615 Mail Service Center Raleigh, NC 27699-4615 Name County Phone number  FROM  lon & Boumills  Chldusel  Agency or department Pomisien  XOR-79-1-05  In accordance with the provisions of G.S. 121 and 132, approval is requested for the destruction of records listed below. These  records have no further use or value for official or administrative purposes.  RECORDS TITLE Fles CDBO Auckit Fles AP- AP- POs Finoneo & Firaunea B-  DESCRIPTION  INCLUSME DATES QUANTITY MICROFILMED? RETENTION 1995 egich No  (VESORNO)  PERIOD Syps. Syrs Sys. 34s 34us 34rs  34pa NO 3yp  Pdnome Pct Fgusing Danals Proect 1993,1994  Ples and o0Q fecords  CDDG CoB- Seuer Project  Hdnin- Spustupa. Gles ona gewt prapet 199a-a00 IEck No  CDBL- Block Grgnf Popet 1992-2002  Adnjn BickGont Diles 0n ndusthalsmasag  2 No  MIP recods a Raucli-tors Auc PO's ROL Files tn oldtors hoves Bank S-tatemencts Soraudliaors Bonk recs. adsatt Ra Quditors  reports Jola-sung Tope,  Ax5-89 Giecch NO Sly-June Idéps as 2008 d each AO a005-2009 -Sune each Icopy, Sly-Jund Sluy-sung ss-2a  purahnesen  Aucit Fles  No  Ackit Fles paper wok Qupltas Q0s-2009 819 No 34  au Audit Files Generae Lecer entries SRy-Jne Icope,  5-2009 Gheach No  Rbr acCcunts  AudFiles Pdjus-onts  DLA  Requested by:  ORfcoamçer Titie Mapr Heado orcpypeming Board dou Clk Assistant Records Administrator NCDivision of Archives and Records  L0-02-14 Date M185-14 Date M-0s-14 Date  EL  Approved by: 240  SignatureV  Concurred bys, (as indicated)  Gudxad    de