AGENDA Sawmills Town Hall Tuesday, January 21, 2014 6:001 P.M.  Regular Meeting of the Sawmills Town Council  1. CallTo Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes  Mayor Bob Gibbs Pastor Rick Crouse+ Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs  A. December 17h Regular Meeting Minutes B. January 2nd Special Meeting Minutes  C. January 7th Special Strategic Planning Session Minutes Mayor Bob Gibbs  6. Public Comment 7. Recognitions:  A. Recycle Rewards Winner Introduction ofNew Fire Chief  Administrator Seth Eckard Mayor Bob Gibbs  B. Sawmills Volunteer Fire & Rescue Department Awards Mayor Bob Gibbs  8. Financial Matters:  A. NCI Department ofTransportation Contract Renewal B. Approve Update to Bank Signature Cards  Administrator Seth Eckard Administrator Seth Eckard Mayor Bob Gibbs  9. Public Comment 10. Updates:  A. Community Development Block Grant Monthly B. Community Development Block Grant Sewer Project Update and Monthly Status Report C. Code Enforcement Monthly Report D. Administrators Report E. Council Comment  Administrator Seth Eckard  Status Report  Administrator Seth Eckard Administrator Seth Eckard Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs  11. Closed Session: Personnel Matters (NCGS $143-318.11):  12. Adjourn    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  January 15, 2014 Recognition: Recycle Rewards Winner  Discussion:  Carolyn Brown is the Recycle Rewards winner for January. Town Administrator Seth Eckard will present Miss Brown with a certificate of appreciation and a twenty-eight dollar ($28.00) credit will be added to her current sanitation bill.  Recommendation: No Council action required.    AGENDAITEM: 7B  MEMO DATE: SUBJECT:  January 15, 2014 Recognition: Sawmills Volunteer Fire & Rescue Department Awards  Discussion:  Mayor Bob Gibbs will be presenting awards of appreciation to the following  Sawmills Volunteer Fire & Rescue Department members:  Firefighter of the Year First Responder of the Year Officer of the Year  Brandon Wright Kyle Clontz Keith Carver  Recommendation: No Council action required.    AGENDA ITEM 7C  MEMO DATE: SUBJECT:  January 15, 2014 Recognition: Introduction of New Fire Chief  Discussion:  Mayor Bob Gibbs will introduce the new Sawmills Volunteer & Rescue Department Chief David Price. Chief Price will be on hand to tell the Council a little bit about himself and answer any questions anyone might have concerning the  Fire Department.  Recommendation: No Council action required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  January 15, 2014 Financial Matters: Approve NC Department ofTransportation Contract Renewal  Discussion:  Enclosed with this memo is a renewal contract from the North Carolina Department of Transportation for routine mowing and clean-up of state right-of- ways. There are no changes from the original contract approved on August 16,  2011.  The contract shall be effective for a three year period beginning 1, 2014 through  June 30, 2017.  Recommendation:  Staff recommends Council approve the renewal contract with the NC Department  ofTransportation for a period oft three years.    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  January 15, 2014 Financial Matters: Approve Update to Bank Signature Cards  Discussion:  Due to the recent changes on the Council, new signature cards will need to be on file at the bank. The bank requires a new signature card whenever there are changes in the staff or Council. Two signatures are required for accounts payable  checks and the safety deposit box.  Recommendation: Citizen's Bank.  Staff recommends Council approve the new signature cards to be on file at First    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  January 15, 2014  Updates:  Community Development Block Grant Monthly Status Report  Discussion:  The attached report shows that all the requirements for the Community Development Block Grant on behalfofthel Haystation, LLC are on schedule.  Recommendation: No Council action required.    AGENDA ITEM 10B  MEMO DATE: SUBJECT:  January 15, 2014  Updates:  Community Development Block Grant Sewer Project Update and Monthly Status Report  Discussion:  Lisa Helton, Project Administrator from the Western Piedmont Council of Governments (WPCOG) sent the attached update for the Community Development  Block Grant (CDBG) Duff Drive are sewer project.  Recommendation: No Council action required.    AGENDA ITEM 10C  MEMO DATE: SUBJECT:  January 15, 2014 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Elinor Hiltz continues to make  throughout the town.  Recommendation: No Council action required.