Stokesdale Regular Town Council Minutes Thursday, May 10, 2018 at 7:00PM Stokesdale Town Hall, 8325 Angel Pardue Road, Stokesdale, NC 27357.  Members Present: Mayor. John Flynt, Mayor Pro-Tem Thearon Hooks, Jr. Council Members Others Present: Interim Town Clerk/Interim Finance Officer Alisa Houk, Deputy Clerk Priscilla Hunsucker, Budget Officer Phillip Pulliam, Town Attorney John Bain, Oliver Bass from  Bill Jones, Tim Jones.  Guilford County Planning Board.  I.  Call meeting to Order: John Flynt called the meeting to order at 7:00PM III. Pledge of Allegiance: Mayor John Flynt led the members of Council and all IV. Review and adopt the Agenda: Mayor Pro-Tem Thearon Hooks motioned to adopt the May 10, 2018 Agenda. Mayor John Flynt 2nd the motion, Vote 3-1 with V. Approval of thel Minutes: April 12, 2018 Minutes Approval Vote: Mayor John Flynt motioned to approve the minutes, Thearon Hooks seconded, Vote 3-1 to  II. Invocation: Thearon Hooks  others present in the Pledge of Allegiance  Tim Jones voting Nay.  approve with Tim Jones voting Nay.  Comments from the floor:  Patrick Sullivan: Said that Ordinance 671 has been in the works for over a year. Prior Town Council had sent the Ordinance 67 Draft back to the Ordinance Review Committee where it still has not been finalized. Mayor Flynt said the Ordinance Review Committee was meeting the next Tuesday and he would be there to assist in the discussion ofthe language in the Ordinance before it is sent to the Town Attorney for review. Mark Nadel Said he was shocked at the article in the NWO, stated that the Council had voted themselves a 43% increase in stipend and had only voted for staff to receive a 3% increase in salaries. Mayor Flynt told him further discussion: regarding the pay increases Laura Gibson: Asked the Town Attorney ift the Town Council can overturn the Planning Board's decision on the RS-30 for the Meredith College Property. Attorney John Bain answered that the Planning Board is only an advisory board, they give their recommendation. Town Council makes the final decision. Mayor Flynt asked her to delay  would take place during the. June 14th Budget Public Hearing.    the rest of her questions regarding this property until after the Public Hearing portion of  the meeting. I.  New Business:  1. AF Proclamation was presented by Mayor John Flynt to. Jason Williams from Troop 600, for his community service in extending and improving the Town Park's Disc Golfcourse. 2. Report from the Public Safety Agencies: Sgt. League from the Guilford County Sheriff's] Dept. reported that District 1 had a quiet month. Adding things seem quieter on Fire ChiefTodd Gauldin: said Stokesdale had 67 callst total. 37 were fire calls and 35 were medical calls. He advised everyone to be careful spring and summer are. here and gas grill fire and injury calls increase. Ify your gas grill doesn'ts start on the first try. Waita few minutes before you try again to avoid flare ups. Chief Gauldin also added that  Lester Road too.  hydrant maintenance is continuing.  3. Monthly Finance Review: Mr. Pulliam reported as follows:  General Fund Account: Total CheckingSavings: $2,823,593.97 Profit and Loss Budget verses Actual Total Income $ 185,399.18 which is 48.2% with Total Expenses Water Enterprise: Total Cheking/Savings: $738,727.92 Water & Sewer Fund Total Liabilities & Equity is $817,892.25 Total Checking for Water Enterprise: $ 12,127.40 Water Enterprise Sales $ 404,167.93 which is 84.1% and Water Purchases  of$197,810.10 which is at 51.5%.  Total Expense $ 348,716.38 at' 72.6% oft budget.  4. Presentation of the 2018-2019 Budget and Budget Message was read by Phillip Pulliam. A Public Hearing to approve this budget was set for the regular Town Council  meeting that will be held June 14 2018 at 7:00 at Town Hall.  5. Rezoning Case #18-04-STPL-02044: A request to change zoning from AG to CZ-RS30 with conditions. Subject property is on the south side ofBelews Creek Road across from Mt. Caramel Road and north of Colgate Road, Guilford County Tax Parcels 0167162, 0167126, and 0167121 (pt.), approximately 95 acres. Applicant, Meredith College. The public was given the opportunity to voice their approval or disapproval oft the rezoning. Council had ai few questions for both Craig Fleming who was the Engineer representing the owners oft the property and Mr. Bass. After discussions and questions were satisfied    Mayor Flynt motioned to approve change zoning from AG to CZ-RS30 with conditions that the maximum density shall not exceed one dwelling unit per acre. That the maximum number of dwelling units shall be limited to 70. And no street connection shall be made between Belews Creek Road and Colgate Road. Mayor Pro-Tem Thearon Hooks 2nd the motion. Vote: 4-0 to approve as stated. approve. Thearon Hooks 2nd the motioned. Vote 4-0 to approve.  6. Adopt Winston Salem's Water Shortage Response Plan: Mayor Flynt motioned to 7. Approval of] Revize Website Contract: (already agreed upon in Budget meetings) Thearon Hooks motioned to accept with agreement to an annual performance review before renewals. John Flynt 2nd the motion. Vote 4-0 to accept.  8. Approval of] Holiday and Paid' Time off policy for staff. Was tabled until June because Council Members didn't have their copies oft the discussed schedule in their folders to  review.  9. Approval of additional hours for Staff: (Bringing Priscilla Hunsucker on as full time.) (Already discussed in Budget meetings.) Mayor John Flynt motioned to approve. Thearon Hooks 2nd. Vote: 4-0 to approve full time hours for Priscilla Hunsucker.  10. Bill Jones turned in his resignation from the Property Committee.  11. Change meeting dates for Planning Board. Town Council has asked Planning Board to change their monthly meetings to the last Thursday of each month in order to accommodate the 10-15 day appeal process. Mayor Flynt motioned to change the dates beginning with the July meeting moving it to July 26, and all other Planning Board meetings to the last Thursday of each month following. Thearon Hooks seconded the  motion. Vote: 4-0 to approve. II. Old Business:  1. Consider approval ofi installation of the Town Park Security Cameras. Thearon Hooks motioned to approve. Mayor Flynt 2nd the motion. Vote: 4-0 to approve. 2. Discussion of status of Northwest Meadows brick walls: Mayor Flynt asked this be 3. Discussion of Republic Waste Issues: Based on recommendation from Town Attorney John Bain we will continue to monitor Republic's efforts to improve their services.  continued until next month.  4. Repaving Bids: Tabled until June meeting.    5. THM Water Action Plan and Water Tower Maintenance. Added Hazen and Sawyer to our Vendor List and authorize them to carry out Task # 1 oftheir written proposal, not to exceed $6300.00. Bill Jones made the motion as stated, John Flynt 2nd the motion. 6. Water policy issues regarding recoupment of engineering fees. Town Attorney John Bain said our Development Ordinance accommodates using our own engineers, but our schedule of fees has never been adopted. He suggested sending him our current ordinance and he would work with the Interim Town Clerk Alisa Houk to word it to fit  Vote: 4-0 to approve Task #1.  int the fees.  III. Committee and Board Reports:  1. Property Committee: Bill Jones said he replaced the sprinkler heads and sprinkler valve on the Town's irrigation system in the park damaged over the winter. He also made repairs to the water fountain and doggie water fountain outside the Concession stand. Bill said the water fountain has deteriorated over the years and the Council should consider replacing the 2. Departmental and Administrative Report: Since last Town Council meeting:  entire water fountain.  *Corresponded with McGill and Associates regarding Task 6 -NW Meadows Phase Two and Task 7-Treeline Subdivision fori initial water infrastructure review. McGill is reviewing the plans as we speak. *Met with Hazen and Sawyer to discuss our needs and what they required tow work up a Bid for a water system study and Hydraulic Model. Received Bid this morning forr review. *Resolved issue regarding misunderstanding between Payroll company and Town on when payroll taxes were tol be reported and paid. State had changed from quarterly to monthly, Payroll company was still sending quarterly. Wel have corrected the issue and penalties have been paid. *Coordinated with Bill Brewer, Water Treatment Superintendent for Winston Salem, David Merritt from Meritech Labs, and Gene Robertson of Yates Construction to complete a flushing oft the Town's water lines and take our May 2 & 3 water samples for testing. Results should be back within the next week. *Met with Brain Grogan OfNCRWA to finalize our Consumer Confidence Report (CCR) and the Water Shortage Response Plan Reports which must be submitted to the State by June 1,2018. Frank Bruno will set up our URL soIc can send them in. *Met with a representative from Dawn Acres Developers to discuss the Task list ofitems they needed to correct. He states the list is complete and they will be sending us the supporting reports. I have contacted McGill and Associates to inspect and send us the final findings before we can sign off to turn on the water. *Spoke to Kristy from Jani King, they have switched back to last year's schedule to inspect and clean the Town Park and its facilities on a weekly basis and only clean the Town Hall building every other week. At no additional cost. * Sent an additional signed form to the State for the Downtown Revitalization Grant. Our last step will be to send in statement of what we plan to use the money for in town. That statement is required before July 15th.    *Frank purchased 3 surplus file cabinets for us and we are still in the process of reorganizing and cleaning out files and supply cabinets. *Wel had a CD at BB&T mature this past week, the going rate at] BB&T was 1 %% and we are transferring it to a CDAR at bank ofOak Ridge at %. *Our average water rate from 3-21-18 to 4-18-18 was $556.53 per day and the water system used 356510 cu ft ofwater or 2,666,695 gallons of water. *Priscilla has called each of our Vendor's insurance carriers and updated the Certificates of Insurance on everyone. *Priscilla and Ia attended the Planning Board meeting on May 3rd. Once she feels comfortable Pll be letting her attend that meeting to record minutes on her own. *Priscilla has become proficient in the front desk duties: answering the phone, taking and processing payments, putting together the bank deposits, assisting with 811 locates, etc....*Iam in the process of cross-training her on water department duties to assist me such as preparing the Panasonic for the E-reads, entering manual reads, and billing as well as monitoring the back-flow test reports. We have had 106 visitors since last town council meeting 220 phone calls and processed 180 - 811 locates. Visitors: 106, Phone call: 213,  811 locates: 178.  IV. Citizen Comments from the Floor:  Kathryn Buntoff: asked what the Town was going to do with the Revitalization Grant money? Mayor Flynt told her he has had discussions with Laura Gibson from Stokesdale Elementary School and they are discussing using part ofthe money to build a community sign on school grounds for the school and town to share. This sign would be used for displaying community information. Mrs. Buntoff: said we should consider a Welcome to Stokesdale sign to be placed near Laura Gibson: Asked Mayor Flynt and Council ifthey would consider angling our new security cameras to have a view oft the back of the park where itj joins the elementary school grounds. It would aide them with school security. Mayor Flynt told her he would speak to the security company to make sure they included that  the Flag Pole at Linear Park.  area in the view.  Adjournment: Mayor John Flynt motioned to adjourn. BillJones 2nd the  motion. Vote 4-0 to adjourn at 11:25PM.  Mayor. John Flynt  Dln douk Alisa Houk, Interim Town Clerk