SIHPIED  NORTH CAROLINA TOWN OF SMITHFIELD TOWN COUNCIL AGENDA REGULAR MEETING APRIL 5, 2016  7:00 PM  Call to Order Invocation Pledge of Allegiance Approval of Agenda Presentations:  Page  1. Proclamation = Week of the Young Child April gth-16th (Mayor-M. Andy Moore) See attached information.  2. Proclamation - Electrical Linemen Appreciation Day: April 18, 2016 (Mayor-I M. Andy Moore & Public Utilities Director -1 Ted Credle) 3. Administering Oath of Office to new Police Officer - Virginia Harter (Mayor-M. Andy Moore) See attached information.  See attached information..  Public Hearing:  1. CUP-16-01 Extra Mile Motors: The applicant is requesting a conditional use permit to operate an automotive sales lot designed to accommodate 10 vehicles and located within a B-3 (Highway Entrance Business) zoning district. The property considered for approval is located on the north side of West Market Street approximately 500 feet east of its intersection with NC Hwy 210. The property is further identified as Johnston  County Tax ID# 15080019.  (Planning Director - Paul Embler) See attached information.  Citizens Comments: Consent Agenda Items:  1. Approval of Minutes: March: 1, 2016- - Regular Meeting  March 1, 2016-Closed Session (Under Separate Cover) March 7, 2016- - Closed Session (Under Separate Cover)    Page 37 55  March 8, 2016- Closed Session (Under Separate Cover) March2 21, 2016- - Closed Session (Under Separate Cover).  2. Special Event -H Ham & Yam Festival: Street Closings May 6+h and 7th for the Festival 3. Special Event - Ham and Yam Festival: Approval to allow wineries to participate as  (Planning Director- - Paul Embler) See attached information.  vendors during the festival.  (Planning Director - Paul Embler). See attached information.  59  4. Special Events = Third on Third Summer Concert Series: Street Closing (Johnston Street from Third Street to Second Street) May 20",June 17th and September 16"h from 5:00  pm until 11:00 pm.  (Planning Director - Paul Embler) See attached information.  61  5. Special Event - Independence Celebration: Street Closings (Third Street from Marketto Johnston Street starting at 12:00 pm and (Johnston Street from Second to Fourth Street and Third Street from Johnston to Church starting at 5:00 pm Sunday, July 3'd until 11:00 6. DSDCI Board Appointment = Consideration and approval to appoint Ross Lampe to serve  (Planning Director - Paul Embler) See attached information..  63  on the DSDC Board of Directors.  (Town Clerk- -S Shannan Williams) See attached information.  .65  7.3 Consideration and Approval of Resolution # 581 (08-2016) requesting the NCDOT to Fund and Construct School Access Improvements at Smithfield Selma High School and  Neuse Charter School.  (Planning Director- - Paul Embler) See attached information.  .69  8. Consideration and Approval of Resolution # 582 (09-2016) to adopt the Cape Fear Regional Hazardous Mitigation Plan. A copy of the full plan can be viewed by visiting:  https/atkins-box.com/s/dk046ugg33loeagzp9p414wAmkmgbn (Interim Fire Chief-J John Blanton) See attached information.  71  9. Consideration and Approval of Municipal Ordinances #485, #486 and #487 enacting the 45mph speed limit on SR 1923 (M. Durwood Stephenson Highway/ Booker Dairy  Road).  (Planning Director - Paul Embler) See attached information..  .73  10. Bid Award and contract approval to Lee Heating and Air Conditioning, Inc. in the amount of $9,800.00 for replacement of the HVAC units at the Hasting House. This was  approved in the FY2015-2016 budget.  (Public Works Director - Lenny Branch) See attached information. 11. Consideration and Approval of various FY: 2015-2016 Budget Amendments. (Finance Director - Greg Siler) See attached information.. 12. Consideration and approval of the 2016-2 2017 Worker's Compensation Renewal (Town Clerk- -Shannan Williams) See attached information..  .79 .91 .93    Page 105  13. New Hire Report Business Items  (Human Resources Director- - Tim Kerigan) See attached information..  1. Consideration for Approval of lowest bid with First Citizens Bank on Rolling Stock Financing. Consideration to adopt of Resolution # 583 (10-2016) Approving Financing Terms and Resolution #! 584 (11-2016) Declaration of Intent to Reimburse. (Finance Director- - Greg Siler) See attached information..  .107  2. Consideration and Bid award to Mizelle Construction Services, Inc. for the construction and improvements at pump station #3 and the force main extension in NC Highway 210 in the amount of $350,000 and approval of the cost estimate from Duke Energy for  $61,677.11." This was approved in the FY 2015-2016 budget. (Public Utilities Director - Ted Credle) See attached information.. 3. Consideration and Approval of an Employee Wellness Program (SRAC Director - Date Ham and Human Resources Officer -Tim Kerigan)  .113  See attached information.  117 119  4. Downtown Revitalization Grant Projects  (Interim Town Manager - Jim Freeman) See attached information.  5. Discussion on composition of the Ad hoc Committee reviewing the Unified  Development Ordinance (UDO)  (Interim Town Manager - Jim Freeman) See attached information.  .121  Councilmember's Comments Town Manager's Report  Financial Report (See attached information). Department Reports (See attached information). Manager's Report (Will be provided prior to the meeting)  129 .133  Closed Session: Pursuant to NCGS 143-318.11 (a) (3) and (6) to consult withi the Town Attorney  and to review Town Manager candidates.  Adjourn    Presentations    Proclamation Aprilg - 16, 2016  The Week ofthe young Child  WIHFREAS, the Partnership for Children of Johnston County and other  local organizations, in conjunction with the National Association for the Education of young Children, are celebrating the Week of the young Child, April 9 through  April16, 2016; and  WIHFREAS, these organizations are working to promote and inspire  high quality early childhood experiences for our state's youngest citizens, that can provide a foundation of learning and success for children throughout Smithfield, North  Carolina; and  WIHFREAS, teachers and others who work with or on behalf of young  children birth through age eight, who make a difference in the lives of young children in the Town of Smithfield deserve  thanks andrecognition; and  WYHFREAS, public policies that support early learning for all young  children are crucial to young children's futures and to the  prosperity of our society.  NOW, 7HEREFORE, I, M. Andy Moore, Mayor of the Town of Smithfieldalong with the members of the Town Coundtherehyproclaims April 9 - 16, 2016 as The Week of the young Child in the Town of Smithfield and encourages all citizens to work to support and invest in  early childhoodi in Smithfield.  SMIVE  M. Andy Moore, Mayor  IWITNESS WHEREOS, I have hereunto set my hando and caused to be affixed the Great Sealof the Town of Smithfieldon this Fifth day of April in the year of our. fordTwo Thousand. Sixteen.  1    2    PROCLAMATION APRIL 18, 2016  FLECTRICAL CINEMENAPPRECIATIONDAY  Whereas, the Town ofSmitfelffonors the profession of linemen,  as this profession is steeped in personal, family and professional  tradition; and  Whereas, electrical Linemen are often first responders during storms andother catastrophic events, working to repair broken Eines to make the scene safe for the citizens of the Town of Smithfield; as well as, other public  safety workers; and  Whereas, electrical linemen work on the Town of Smithfield power Gines 24 hours a day, 365 days a year, to keep the electricity flowing; and Wiereas, due to the danger of their work with thousands of volts of electricity high atop power lines, these linemen put their lives at risk every dayfor  the citizens oft the Town ofs Smithfield; and  Whereas, the u.S. Senate in 2013 first recognized the efforts of electrical linemen in keeping the power on and protecting public safety, and has designatedthe celebration of a NationafCinemen. Appreciation Day. Now, Therefore, I, M. Andy Moore Mayor of the Town of Smithfield along with the members of the Town Council, do hereby. proclaim Aprif18, 2016 as "Electrical Linemen Appreciation Day"; andwe call upon the citizens of the Town of Smithfield to recognize and appreciate the hard work, innovation anddedication that these public servants make every day to  our health, safety, comfort, and quality of Gife.  Proclaimedthis the 5'h day of April 2016.  UDTI  M. Andy Moore, Mayor  INWITNESS WIHFREOS, I have hereunto set my handandcaused to be affixedthe Great Sealof the Town ofSmithfieldo on this Fifth day of Aprili in the year of our. fordIwo ThousandSixten.  3    4    Town of Smithfield Town Council Action Form  Item: Police Swear In Date of Meeting: April 05, 2016 Staff Work By: Chief Michael L. Scott  Date Prepared: March 21, 2016  Presentation: Presentation:  Presentation/Reports  The police department has hired one new officer to fill an existing vacancy within the police department. Virginia (Bre) Harter was hired to fill this position. Officer Harter is currently a resident of Four Oaks and is a graduate from Appalachian State University.  Officer Harter has been assigned to' "B" Team Patrol.  Action Requested:  Iti is requested Officer Harter be sworn in and welcomed to North Carolina law  enforcement and the Smithfield Community.  5    &MITHEID  NORTH CAROLINA  OATHOF OTFICE  MI1349IEID POLICE DEPARTMENT  "7, Virginia Harter, the undersigned, do solemnly swear or affirm that I will support the Constitution of the United States; that I will faithfully and bear true allegiance to the State of North Carolina and to the Constitutional powers and authorities which are, or may be established for the government thereof; that Iwillendeavor to support, maintain and defend the Constitution of said State, not inconsistent with the Constitution of the United States; that I will be alert and vigilant to enforce the criminallaws of this state; that. Iwillnot be influencedinany manner on account ofpersonal bias or prejudice; amfthat/wilfatffuly and impartially execute the duties of my office as a law enforcement officer according to the best ofmy skill, abilities andjudgment, sO help me  God."  Virginia Harter  Date  Oath administeredthis the 5'f day of April, 2016  SNIa  M. Andy Moore, Mayor  6    Public Hearing    Town of Smithfield Planning Department 350 East Market Street P.O. Box 761 Smithfield, ,NC27577 Phone: 919-934-2116 Fax: 919-934-1134  SMITHFIED  NORTH CAROLINA  STAFF REPORT  Application Number: Project Name: TAXIDI number: Town Limits/ETJ: Applicant: Owners: Agents:  CUP-16-01 Extra Mile Motors 15080019 and 15080055 Town Limits Seamus lan Costello Roy Willard Whitley N/A  PROJECT LOCATION:  West Market Street approximately 500 feet east of its intersection  with NC Hwy 210.  REQUEST:  The applicant is requesting a conditional use permit to operate an automotive sales lot designed to accommodate 10 vehicles and located within a B-3  (Highway Entrance Business) zoning district.  SITE DATA: Acreage: Present Zoning: Proposed Zoning: Existing Use /Previous: DEVELOPMENT DATA: Proposed Use:  A portion of a 1.04 acre parcel B-3 (Highway Entrance Business) PTTransportation /F Retail sales and service  N/A  Automobile Sales Lot  ENVIRONMENTAL: The entireties of the properties are located within the 100 year flood plain of  the Neuse River but are not located within its floodway.  7    ADJACENT ZONING AND LAND USES:  North: South: East: West:  Zoning: Zoning: Zoning: Zoning:  R-20A Residenta-Agrcutura) B-3 (Highway Entrance Business) B-3 (Highway Entrance Business) B-3 (Highway Entrance Business)  Existing Use: Cox Auto Repair with nonconforming automobile storage lot  Existing Use: Plan B Private Nightclub Existing Use: Whitley's Grocery and Supply  Existing Use: Cox Auto Repair with nonconforming automobile storage lot  STAFF ANALYSIS AND COMMENTARY: The proposed automobile sales lot is a permitted use within the B-3 (Business) zoning district with a Town Council approved conditional use permit. The applicant has provided a revised sketch plan on February 26, 2016 showing improvements to the property to include a paved parking area for 13 automobiles and a designated area for the parking of tractor trailers. The site plan also indicates that an unpaved area in the rear of the existing building that is not being improved for the parking of automobiles. Landscape improvements shown on the site plan include screening of the storage area, screening of the tractor trailers and loading zoning.  NCDOT right-of-way improvements are properly addressed on the sketch plan.  Consistency with the Strategic Growth Plan  The proposed automobile sales lot is inconsistent with the recommendations of the Comprenensive Growth Management Plan which calls for Conservation I Open Space land uses in areas where there is the potential for flooding (100-year floodplain) or the need for buffering. Buffering is used to separate areas that may have the potential to become conflicting land uses. The future land use map indicates areas having the potential existence of wetlands. Any development in these areas should be at low density and closely  coordinated with regulations governing wetlands development. Consistency with the Unified Development Code  An automobile sales lot is a permitted use within the B-3 (Highway Entrance Business) zoning district with a valid conditional use permit. The applicant will be responsible for submitting a preliminary site plan that shows all applicable minimum development standards can and will be met prior to site plan approval and issuance of a valid zoning permit to include paved  parking and non-vehiçular storage with screening. Compatibility with Surrounding Land Uses  An automobile sales lot at this location will pose a compatibility issue with surrounding land uses and may contribute to the urban blight found throughout this portion of the entrance  corridor. Signs  Signs shall be permitted in accordance with the Town of Smithfield Unified Development  8    Ordinance which will allow for a maximum height of 6 feet and 75 square feet in area for all ground signs located within the B-3 (Highway Entrance Business) zoning district.  OTHER: FIRE PROTECTION: SCHOOL IMPACTS:  Town of Smithfield NA  PARKS AND RECREATION: NA ACCESSISTREETS:  West Market Street  WATERISEWERPROVIDER: Town of Smithfield  ELECTRIC PROVIDER:  Town of Smithfield  Planning Department Recommendations:  The Planning Department recommends approval of the proposed automobile sales lot based on the site plan dated received on February 19, 2016 that's shows paved parking for the automobile sales lot, screening of the non-automotive related storage area, and safe separation between tractor trailer  trucks and automobiles. Planning Board Actions:  The Planning Board, at is February 4, 2016 meeting, unanimously voted to continue the hearing until their March 3, 2016 meeting in order to give the applicant time to submit a revised plan showing the  screening oft the proposed storage yard and a further refined parking lot layout plan.  Planning Board Actions:  The Planning Board, at its March 3, 2016 meeting, voted to recommend approval of the request to construct and operate an automobile sales lot on property located within the B-3 (Highway Entrance Business) corridor in açcordance with the finding of fact for a conditional use permit. Unanimous  Town Council Action Requested:  The Smithfield Town Council is requested to review the petition for an automobile sales lot on property located within B-3 (Highway Entrance Business) corridor and make decision in  accordance with the finding of fact foraconditional use permit.  9    Town of Smithfield  Conditional Use Permit Application Finding of Fact/ Approval Criteria  Application Number: CUP-16-01 Name: Extra Mile Motors  Request: Applicant seeks a CUP for automotive sales  The Smithfield Planning Board shall recommend and the Town Council of the Town of Smithfield shall decide the matter of this Conditional Use Permit Application by motion and vote on each of the following four findings of fact. Any motion to find against the application must be supported by statement of specific reasons or conclusions reached in support of the  motion.  1.1 Finding One of Four: Circle One A. Approval:  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, will not materially endanger the public health or safety if located where proposed and developed according to the plans as submitted and The proposed automobile sales lot at this location will not materially endanger the public were shown because the site has adequate parkingavailable and layout of the site facilitates safe movement of automobiles and pedestrian traffic with little  approved or is approved with the following stated conditions.  additional congestion.  B. Denial: (If denied, must include facts supporting denial)  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, will materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved for the following stated reasons: (Applicant fails to meet the criteria for approval.) The proposed automobile sales lot at this location may endanger the public were shown ifmore automobiles exist on the lot than what the site is designed to safely hold resulting in automobiles parking within the public right-of-way and within  designated landscape yards and required buffer yards.  CUP-16-01 Page lof5  10    Finding Two of Four:  Circle One A.  Approval:  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, meets all required specifications and conforms to the standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinance or other applicable regulations or is approved with the The proposed automobile sales lot at this location conforms to standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinances providing the applicant submits a detailed site plan for planning staff approval that shows required landscaping and paved parking prior to issuance of site plan approval and issuance of a valid zoning permit for an  following additional stated conditions.  automobile sales lot.  B.  Denial: (lf denied, must include facts supporting denial)  Based on the evidence and testimony presented it is the finding of the Town Council that the application, fails to meet all required specifications or fails to conform to the standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinance or other applicable regulations in the following ways or for the The proposed automobile sales lot at this location does not conform to standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinances because the applicant is proposing parking within the required 15 foot street yard thati is measured from the property line.  following reasons:  CUP-16-01 Page 2 of5  11    3. Finding' Three of Four:  A. Approval:  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, will not substantially injure the value of adjoining or abutting property and will not be detrimental to the use or development of adjacent properties or other neighborhood uses or is approved with the following additional The proposed automobile sales lot at this location will not substantially injure the value of adjoining or abutting property and will not be detrimental to the useor development of adjacent properties or other neighborhood uses providing required landscape buffers and street yards are installed and maintained in accordance with mininum development standards and that no more than 10 automobile sales for  stated conditions.  sale are on the lot at any given time.  B.  Denial: (IF denied, must include facts supporting denial)  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, will substantially injure the value of adjoining or abutting property and/or will be detrimental to the use or development of adjacent properties or other neighborhood uses in the following ways or for the following The proposed automobile sales lot at this location may be detrimental to the adiacent land uses due to increased traffic and noise generated by activities associated with automobiles sales. Increased blight will be created by the over represented used car sales industry in a corridor in need of rehabilitation and  reasons.  redevelopment,  CUP-16-01 Page 3of5  12    4. Finding Four of] Four: Circle One A. Approval:  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, would not adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development of the adjaçent properties or is approved with the following additional  stated conditions.  The proposed automobile sales lot at this location will not adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development proving all minimum development standards are met to include landscaping, lighting, paved parking and all other minimum  development standards.  B. Denial: (If denied, must include facts supporting denial)  Based on the evidence and testimony presented it is the finding of the Town Council that the application, if approved, would adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development of the adjacent properties in the following ways or for the following stated  reasons: (Applicant fails to meet the criteria necessary for approval.)  The proposed automobile sales lot at this location will adversely affect the adopted plans and policies of the Town of Smithfield, and violate the character of existing standards for development if automobile sales occur without minimum development standards being met to include paved parking, landscaping and  lighting.  CUP-16-01 Page 4 of5  13    4. - Once all findings have been decided one of the two following motions must be made: Motion to Approve: Based upon satisfactory compliance with the above four stated findings and fully contingent upon acceptance and compliance with all conditions as previously noted herein and with, full incorporation of all statements and agreements entered into the record by the testimony of the applicant and applicant' 's representative I move to approve Conditional  Use Permit Application # CUP-16-01  Motion to Deny: Based upon failure to meet all of the above four stated findings and for reasons stated therein, I move to deny ofConditional Use Permit Application # CUP-16-01 for  the following. stated reason:  5. Record of Decision:  Based on a motion and majority vote of the Town of Smithfield Town Council  ConditionalUse) Permit Application Number CUP-16-01 is hereby:  approved upon acceptance and conformity with the following conditions; or,  denied for the noted reasons.  Decision made this  day of  ,20 while in regular session.  M. Andy Moore, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  CUP-16-01 Page 5 of5  14    Planning Board Reportfor CUP-16-01 Extra Mile Motors  Public hearing held on February 4, 2016 (Excerpt from approved draft minutes)  CUP-16-01 Extra Mile Motors: Mr. Foy opened the public hearing.  Mr. Helmer stated the applicant is requesting a conditional use permit to operate an automotive sales lot designed to accommodate 10 vehicles and located within a B-3 (Highway Entrance Business) zoning district. The property considered for approval is located on the north side of West Market Street approximately 500 feet east of its intersection with NC Hwy 210. Mr. Helmer stated the applicant is requesting a conditional use permit to operate an automotive sales lot designed to accommodate 10 vehicles and located within a B-3 (Highway Entrance Business) zoning district. There does not appear to be any environmentally sensitive areas on the property considered for a Conditional Use Permit to include flood plains or designated wetlands. The proposed automobile sales lot is a permitted use within the B-3 (Business) zoning district with a Town Council approved conditional use permit. The applicant has provided a sketch plan of the .76 acre site showing improvements to the property to include a paved parking area for 9 automobiles and 8 required parking spaçes. The site plan also indicates that an unpaved area in the rear of the existing building will be used for parking of automobiles. The only landscape improvements shown on the site plan are those provided by the proposed NCDOT corridor improvement plan. The proposed automobile sales lot is inconsistent with the recommendations of the Comprehensive Growth Management Plan which calls for Conservation/Open Space land uses in areas where there is the potential for flooding (100 year floodplain) or the need to become conflicting land uses. The future land use map indicates areas having the potential existence of wetlands. Any development in these areas should be at low density and closely coordinated with regulations governing wetlands Mr. Helmer stated an automobile sales lot is a permitted use within the B-3 (Highway Entrance Business) zoning district with a valid conditional use permit. The applicant will be responsible for submitting a preliminary site plan that shows all applicable minimum development standards can and will be met prior to site plan approval and issuance of a valid zoning permit to include paved parking and paved vehicular storage with screening. An automobile sales lot at this location will pose a compatibility issue with surrounding land uses and may contribute to the urban blight found throughout this portion of the entrance corridor. Signs shall be permitted in accordance with the UDO which will allow for a maximum height of 6 feet and 75 square feet in area for all ground signs located within the B-3 (Highway Entrance Business) zoning district. The Town of Smithfield will provide fire protection as well as water/sewer, and  The property is further identified as. Johnston County Tax ID# 15080019.  development.  electric services.  15    Mr. Helmer stated the Planning Department recommends approval of the proposed automobile sales lot providing that all parking spaces are paved and screening of the storage yard is installed in accordance with the minimum development standards of the Town of Smithfield The Planning Board is requested to review the petition for an automobile sales lot on property located within the B-3 (Highway Entrance Business) corridor and make a recommendation to Town Council in accordance with the finding of fact for a conditional use permit. Mr. Foy asked if anyone wanted tos speak for or against the proposal.  UDO.  Mr. Foy asked if this property was on the right side after the going over the bridge in West Mr. Helmer stated that the property is located within the 100 year flood plain of the Neuss  Smithfield, and ifi it was near the flood plain.  River.  Daniel Sanders asked if there were wetlands.  Mr. Helmer stated that the comprehensive land use plan has identified the area as generally being wet. However, no wetland study exists that identifies this property as containing  delineated wetlands.  Daniel Sanders asked if the applicant will be doing any automobile repairs.  Mr. Helmer stated that is a question for the applicant; however it was not requested specifically Stephen Upton asked why the plan states parking area for 9 automobiles and 8 required Mr. Helmer stated the staff report was written based on the first copy of the plan that was submitted which did not include all of the details. However, the employee parking will be shared between the existing tenant and the new tenant. When the final zoning permit is  for auto repair. parkingspaces.  written it will be based on the final plan submitted.  Ashley Spain asked ift the storage areal in the rear needs to be paved.  Mr. Helmer stated the area would have to be paved if there is more than a total of 5 total  parking spaces.  Ashley Spain asked if the vehicles being displayed or stored are drivable.  16    Mr. Helmer stated that's a question for the applicant but that the permit for automobile sales does NOT include the storage of automobiles that are not operable and able to run on their Ashley Spain stated he was concerned for the environmental sensitive areas near the property  own power.  considered for automobile sales and truck parking.  Mr. Foy asked where the fence with fabric would be on the property.  Mr. Helmer stated the fence is shown around the storage yard but it was unclear from the plan submitted for board review as to how the screening from view oft the public-right-way ywould be  accomplished.  Mr. Foy asked if cars willl be displayed in the front oft the building.  Mr. Helmer stated the applicant is proposing employee parking as well as cars for sale to the  side of the existing building but the plan has not labeled which is which.  Mark Lane asked ift there is a need for landscaping.  Mr. Helmer stated that NCDOT has approved the landscaping improvement plan within the right-of-way of this corridor. The applicant has not showed any proposed landscaping within Mark Lane asked how many vehicles the applicant plans on storing in area labeled as storage. Mr. Helmer stated that is a question for the applicant but parking of vehicles in the "storage Jack Matthews asked if the property will look better than it does at this present time. Mr. Helmer stated the screening of existing and proposed storage yards as required by the Town of Smithfield Unified Development Ordinance would go a long way in improving the  the boundaries oft the site including screening of the storage area.  area" was only being paved to accommodate 5 vehicles.  appearance oft this corridor.  Stephen Upton asked if this property has grandfather status.  Mr. Helmer stated the building is considered existing but the proposed parking and storage areas would need to meet modern standards as required by the UDO for the health, welfare Daniel Sanders asked that since the parking will be shared with the existing tenant, how many Mr. Helmer agreed that the plan does not appear to address the number of tractor trailer the lot can accommodate and does not adequately demonstrate safe tractor trailer movements.  and safety of the public.  tractor trailer trucks will be parked there at one time.  17    Roy Willard Whitley, Hatteras, stated he has managed this property for the last 15 years. The show room area in the front of the building will be office space. Mr. Whitley stated there cannot be more than 10 cars on the lot at one time. The tenant usually has 5 vehicles or less out for display and does this through internet sales. He stated he is interested in improving the property. The existing tenant, PTI, has been renting for about 3 years and has approximately 7 trucks. The trucks that are parked there are either waiting for new assignment or repair. The fence on the side of the building will be moved to the rear storage for screening. Mr. Foy asked if there's 10 parking spaçes and one is handicapped, that will only give you 9 spaces that doesn't include customer parking. In reality there will only be about 7 spaces for Mr. Helmer stated resulting permit will allow for 10 spaces for cars for sale. This is minimum parking spaces required for the applicant to secure a dealers licensed by the DMV. Adequate parking for employees for both businesses would need to be included on the plan. Mr. Whitley stated the storage in the rear is for vehicles that are not ready to be displayed for  cars on display.  sale.  Daniel Sanders asked where the trucks are getting repaired. Mr. Whitley stated they are repaired inside the building.  Gerald Joynerasked if any of the vehicles being sold will be worked on premise.  Mr. Whitley stated PTI could do the repairs but that is something both tenants would have to Be no further questions Daniel Sanders made a motion, seconded by Jack Matthews to continue the hearing at the March meeting to allow more time for the applicant to develop a plan drawn to scale that adequately addresses parking requirements, adequate screening of  work out. Cars on display come and go very quickly.  the storage yard and tractor trailer parking and movement. Unanimous  Public hearing continued on March 3,2016 (Excerpt from draft minutes)  Mr. Helmer stated the applicant is requesting a conditional use permit to operate an automotive sales lot designed to accommodate 10 vehicles and located within a B-3 (Highway Entrance Business) zoning district. The property considered for approval is located on the north side of West Market Street approximately 500 feet east of its intersection with NC Hwy 210. Mr. Helmer stated the applicant is requesting a conditional use permit to operate an automotive sales lot designed to accommodate 10 vehicles and located within a B-3 (Highway  The propertyi is further identified as. Johnston County Tax ID# 15080019.  18    Entrance Business) zoning district. There appears to be an environmentally sensitive area andi is located within the 100 year flood plain. The proposed automobile sales lot is a permitted use within the B-3 (Business) zoning district with a Town Council approved Conditional Use Permit. The applicant has provided a revised sketch plan on February 26, 2016 showing improvements tot the property to include a paved parking area for 13 automobiles and a designated area for the parking of tractor trailers. The site plan also indicates that an unpaved area in the rear of the existing building that is not being improved for the parking of automobiles. Landscape improvements shown on the site plan include screening of the storage area, screening of the tractor trailers and loading zoning. NCDOT right-of-way improvements are properly addressed on the sketch plan. The proposed automobile sales lot is inconsistent with the recommendations of the Comprehensive Growth Management Plan which calls for conservation/Open Space land uses in areas where there is the potential for flooding (100 year floodplain) or the need to become conflicting land uses. The future land use map indicates areas having the potential existence of wetlands. Any development in these areas should be at low density and closely coordinated with regulationsg governing wetlands development. Mr. Helmer stated an automobile sales lot is a permitted use within the B-3 (Highway Entrance Business) zoning district with a valid conditional use permit. The applicant will be responsible for submitting a preliminary site plan that shows all applicable minimum development standards can and will be met prior to site plan approval and issuance of a valid zoning permit to include paved parking and paved vehicular storage with screening. An automobile sales lot at this location will pose a compatibility issue with surrounding land uses and may contribute to the urban blight found throughout this portion of the entrance corridor. Signs shall be permitted in accordance with the UDO which will allow for a maximum height of 6 feet and 75 square feet in area for all ground signs located within the B-3 (Highway Entrance Business) zoning district. The Town of Smithfield will provide fire protection as well as water/sewer, and Mr. Helmer stated the Planning Department recommends approval of the proposed automobile sales lot providing that all parking spaces are paved and screening of the storage yard is installed in accordance with the minimum development standards of the Town of Smithfield The Planning Board is requested to review the petition for an automobile sales lot on property located within the B-3 (Highway Entrance Business) corridor and make a recommendation to Town Council in accordance with the finding of fact for a conditional use permit. Mr. Foy askedi if anyone wanted to speak for or against the proposal.  electric services.  UDO.  Paul Embler, Planning Director, stated he prepared the exhibit located in the agenda packet based on the information that was faxed to him by the applicant. He stated the applicant is a charter boat captain and is in the Florida Keys. He stated the àpplicant sent a revised sketch to the Planning Department. Similar to the one you saw last month but with some modifications.  Teresa Daughtry asked about the water runoff and drainage.  19    Paul Embler stated based on preliminary investigations done on the property, the water is  moving away from Highway 70.  Daniel Sanders asked ift the property was in the flood: zone.  Paul Embler stated yes.  Teresa Daughtry asked if there is a ditch in the back oft the property. Paul Embler stated there was many years ago but has since been filled in. Being no further questions, Mr. Foy closed the public meeting for CUP-16-01.  Stephen Upton made a motion, seconded by. Jack Matthews, to move to the Finding of Fact. Article 13 Section 13-17 of the Town of Smithfield Unified Development Ordinance requires all applications for a zoning map amendment to address the following eight findings. The burden of proof is on the applicant and failure to adequately address the findings may result in denial The governing body has the responsibility to determine if the zoning map amendment is warranted. The Planning Board shal) recommend and the Town Council of the Town of Smithfield shall decide the matter of this rezoning application by motion and vote on each of the following eight findings of fact. Any motion to find against the application must be supported by statement of specific reason or conclusions reached in support of the motion.  ofthea application.  1.  Based on the evidence and testimony presented it is the finding of the Planning Board that the application, if approved, will not materially endanger the public health or safety if located where proposed and developed according to the plans as submitted The proposed automobile sales lot at this location will not materially endanger the public where shown because the site has adequate parking available and layout of the site facilitates safe movement of automobiles and pedestrian trafficv with little additional Based on the evidence and testimony presented it is the finding of the Planning Board that the application, ifapproved, meets all required specifications and conforms to the standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinance or other applicable regulations or is approved with the The proposed automobile sales lot at this location conforms to standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinances providing the applicant submits a detailed site plan for planning staff approval that  and approved or is approved with the following stated conditions.  congestion.  2.  following additional stated conditions.  20    shows required landscaping and paved parking prior to issuance of site plan approval Based on the evidence and testimony presented it is the finding of the Planning Board that the application, if approved, will not substantially injure the value of adjoining or abutting property and will not be detrimental to the use or development of adjacent properties or other neighborhood uses or is approved with the following additional The proposed automobile sales lot at this location will not substantially injure the value of adjoining or abutting property and will not be detrimental to the use or development ofa adjacent properties or other neighborhood uses providing required landscape buffers and street yards are installed and maintained in accordance with minimum development standards and that no more than 10 automobiles for sale are on the lot at Based on evidence and testimony presented it is the finding of the Planning Board that the application, ifapproved, would not adverselyaffect: the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development of the adjacent properties or is approved with the following additional The proposed automobile sales lot at this location will not adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development proving all minimum development standards are met to include landscaping, lighting, paved parking and all other minimum development  and issuance of a valid zoning permit for an automobile sales lot.  3.  stated conditions.  any given time.  4.  statedc conditions.  standards.  Based upon satisfactory compliance with the above stated four findings and fully contingent upon full incorporation of all statements entered into the record by the testimony of the Stephen Upton made a motion, seconded by Daniel Sanders to recommend approval requesting a conditional use permit to operate an automotive sales lot designed to accommodate 10 vehicles and located within a B-3 (Highway Entrance Business) zoning  applicant and aplcantsrepresentuative,  district.  Duly adopted this the 3rd day of March 2016.  Mr. Eddie Foy, Planning Board Chairman  ATTEST  Mark E. Helmer, AICP, CZO Senior Planner  21    22    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  da NORTH CAROLINA  350 E. Market St Smithfield, NC27577 P.O. Box 761, Smithfield, NC27577  CONDITIONAL USE PERMIT APPLICATION Pursuant to Article 13, ofthe Town of Smithfield Unified. Development Ordinance, an owner of land within the jurisdiction of the Town (or a duly authorized agent) may petition the Town Council to allow a Conditional Use. Conditional Uses are uses that may be appropriate in a particular district, but has the Conditional Use Permit applications must be accompanied. by nine (9) sets oft the application, nine (9) setsof required plans, an Owner's Consent Form (attached) and the application fee. The application fee is  potential to create incompatibilities with adjacent uses. $300.00. Allfees are due when the application is submitted.  STTE INFORMATION: Name of] Project: Extra Mile Motors Parcel DDI Number: 15080019/15080055  Acreage ofl Property: 1.04 acres Tax ID: Deed Page(s): 359  N/A  Deed Book: 1813  Address: 528-A West Market Street, Smithfield, NC 27577  Location: Less than 1 mile west of Neuse River bridge on Hwy 70 Business.  Existing Use: PTI Transport, Inc. (trucking) Existing Zoning District: B-3 Requested Zoning District N/A Is project within a Planned Development: Planned Development District (ifapplicable): Isp project within an Overlay District:  Proposed Use: Additional Internet Auto Sales  Yes  M No No  VYes  Overlay District (ifapplicable): Highway overlay district  FOR OFICEISEONINY  FileN NumberUE-/ l6-a1 Date Received:  Hhe  Amount Paid: Fzess  Page 1 of5  11/2012  23    OWNDR INFORMATIONE  Name:  Roy Willard Whitley  Mailing Address: P.O. Box 777, Hatteras, NC 27943 Phone Number: 252-996-0199 Email Address: whleyeembargnai.con  Fax: 252-986-4000  NO  Applicant:  Seamus lan Costello  Mailing Address: 59H Holiday Island Drive, Garner, NC 27529  Phone Number: 919-675-9100 Contact Person: Seamus Costello Email Address: seamus_ 200@msn.com  Fax: 214-543-4867  EQUIREDI PLANS AND SUI PPLEME ENTAL INTORMATION  Thej following items must accompany a Conditional Use Permit application. This information is required to  be present on allp plans, except where otherwise noted:  JAll required plans (please see the plan requirements checklist). DA signed and sealed traffic impact analysis. Verification of wastewater allocation (granted or requested).  Driveway permits (Town ofs Smithfield or NCDOT encroachment with associated documentation).  JOther applicable documentation: Sitel Plan  Please provide detailed information concerning all requests. Attach additional. sheets if necessary. lams seeking approval to add ani internet auto sales business tor my premises at5 528 West Market Street. The propertyi is 1.04 acres and has and ofice/warehouse space of7,560 square feet. the current tenant, PTI Transport, Inc., operates at trucking business out ofap portion oft the building! basically performing maintenance and providing storage for his trucks ande equipment whenr noti in use. The additional tenant, Extral Mile Motors, would require office space andp parking fora a maximum oft ten vehicles. Wel have al lease agreement in place for 2016 granting the auto sales! business 1600 square feet of office space and This property was originally a Studebaker dealership owned and operated byr my father, James W. Whitley. Itc consists ofa glass encloseds showroom with ofivelstoragelbathroom (1600 sq. ft.), al large serviçe areay with bathroom (3200 sq. ft.),a smaller two bays service area (870 sq. ft.), ap prep! bay and paint booth (1350 sq. ft.) and an office/storage space with bathroom (540 sq. F.). Uses overt the years since have been mostly automotive related with few exceptions. We havep plans to make improvements tol building andp parking areast to coincide with the upcoming NCDOT improvement project.  ten exterior vehicle parking spaces int twos separate areas oft the property.  Page2 20 of5  11/2012  24    IREDEINDINGS: OFFAC  Article 13, Section 13-17of the Town of Smithfield Unified Development Ordinance requires applications for a Conditional Use Permit to address the following. findings. The burden ofproof is on the applicant and failure to adequately address the findings may result in denial of the application. Please attach 1. That the use will: not materially endanger the public health, safety, or general welfare ifl located where proposed and developed according to the plan as submitted and approved; Ingress ande egress to andf from property would be unchanged: and conform to NCDOT criteria. No planned changes would have any  additional pages ifnecessary.  adverse effect on visibilty org general traffic safety.  2. That the use meets all required conditions and specifications; The usey willl bes subjectt to Conditional Use Permito criteria and approval by the associated processes.  3. That the use will not adversely affect the use or any physical attribute of adjoining or abutting Property usey willr not changei in any appreciable orr noticeable way.I Improvement and rearrangement ofp parkings schemey wouldo only redistribute andr relocatey vehicles fors safety and efficiency. No additions or objectionable changes are planned for the exterior oft the  property, or that the use is a public necessity; and  property. Type and placement ofs signage would bes subject tos approval oft the appropriate entities.  4. That the location and character oft the use, if developed according to the plan as submitted and approved, will be in harmony with the area in which iti is to be located. The conditional use shall demonstrate conformance to the Land Use Plan or other plan in effect at the time and address This property was originally designed for express use as ane auto sales ands service dealer and! has existede amicably through they years  impacts oft the project as required by GS 160A-382(b).  with adjacent businesses.  Page 3 of5  11/2012  25    APPLICANT FPIDAVUI  IWe, the undersigned, do hereby make application and petition to the Town Council of the Town of Smithfield to approve the subject Conditional Use Permit. Ihereby certify that I have. full legal right to request such action and that the statements or information made in any paper or plans submitted herewith are true and correct to the best of my knowledge. lunderstand this application, related material and all attachments become official records oft the Planning Department of the Town of Smithfield, North Carolina,  and will not be returned. Roy Willard Whitley Print Name  Koy Signatare afApplicant  01/04/2016 Date  Page 40 of5  11/2012  26    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  HHE NORTH CAROLINA  350 E. Market St Smithfield, NC27577 P.O. Box 761, Smithfield, NC27577  OWNERS CONSENT FORM  Name of Project: Extra Mile Motors  Submittal Date: January 4th, 2016  OWNIRS  Seamus lan Costello  Ihereby give CONSENT to  (type, stamp or print  clearly full name of agent) to act on my behalf, to submit or have submitted this application and all required material and documents, and to attend and represent me at all meetings and public hearings pertaining to the application(s) indicated above. Furthermore, I hereby give. consent to the party designated above to agree to all terms and conditions which may arise as part oft the approval of this Ihereby certify Ihave full knowledge the property I have an ownership interest in the subject of this application. I understand that any false, inaccurate or incomplete information provided by me or my agent will result in the denial, revocation or administrative withdrawal of this application, request, approval or permits. I acknowledge that additional information may be required to proçess this application. I further consent to the Town of Smithfield to publish, copy or reproduce any copyrighted document submitted as a part of this application for any third party. I further agree to all terms and  application.  conditions, which may bei imposed as part oft the approval oft this application.  Roy Willard Whitley  01/04/2016 Date  Signature Owner AALy CERT  Print Name  TION or  ND/OR PROPERTY OWNER  Ihereby certify the statements or information made in any paper or plans submitted herewith are true and correct to the best of my knowledge. I understand this application, related material and all attachments become official records of the Planning Department of the Town of Smithfield, North  Carolina, and will not be returned., Sigdature of OwnerlApplicant  A  Roy Willard Whitley  01/04/2016 Date  Print Name  FOR OFFICDUSEONEN  Filel Number: C0-10-01 Date Received: 4e  Parcel IDI Number: 15080019/15080055  Page5of5  11/2012  27        6-  NEDOT An  E  ADES  GBVE  STAfF Recommenda  29    Sitel Plan 528 West Market Street Smithfeld,NC27577  TRuck A TRRIER PERKINS (PTI)  FENaSS PARKiNS SVRAGE X007 yaod dHN OHAO PTI 45x35'  PT2   *  30x27  <8 -  d 00  / 3  0 PTI 30x18  m Fapking CuglomgplEimplayEs  PIT 64x50'  EXRA, DIsPIy ldustenek EmkyEt MRKIAA)  EXIRR mile: OVHD 50x32'  DOOR  HCi  5  NCDOT  NCPST  PpeposEd Impe VS.maa  Pepased'wpvens  70-Wesl Magkatssen  Hwy  30    252-986-4000  p.E  'an 22 16 09:46a  carol  Commervial Lease Agrecment Decmbar31,2016 January 1,2016t0 528 West Makets Stcet Smitafel4.NCZST SiEPAN Ek33  a9k30 5nR  45'30  - / o  6y  :  so'  #E 30xi 1 OVHo DOOR AAPESS  I  ml  50'x37'  31    538  R-20AY  HD  Location of Proposed Automotive Sales Lot  B-3  484 B-3  LEneis  519 B3  N  Vicinity Map for: CUP-16-01 Applicant: Extra Mile Motors   NORTH CAROLINA Map Created by The Town of Smithfield Geographic Information Services 32  1i inch = 50 feet 25 50  Feet 100    33    h NORTH CAROLINA PLANNING DEPARTMENT Paul C. Embler, Jr., Director  ADJOINING PROPERTY OWNERS CERTIFICATION  I, Mark E. Helmer, hereby certify that the property owner and adjacent property owners oft the following petition, CUP-16-01, were notified by First Class Mail on  3-25-16.  ak LERE  Signature  Jphnston County, North Carolina  IV Veronica Hardaway, Notary Public for Johnston County and State of North Carolina do hereby certify that Mark E. Helmer personally appeared before me on this day and acknowledged the due execution of the foregoing instrument. Witness my hand and official  seal, this the  28Hh day of March 2016  enice 1 expnica T Notary Public Name  Notary Public Signature Aadauag  Hacdauarg  My Commission expires on 14-18  (Seal)  I Me NOTARY % PUBLIC E  350 E. Market Street P.O. Box" 761 Smithfield, NC27577 919-934-2116 Fax 919-934-1134  34    ME NORTH CAROLINA PLANNING DEPARTMENT Paul C. Embler,Jr., Director Notice Of Public Hearing  Notice is hereby given that a public hearing will be held before the Town Council oft the Town of Smithfield, N.C., on Tuesday, April 5, 2016 at 7:00 P.M., in the Town Hall Council Chambers located at 350 East Market Street to consider the following request: CUP-16-01 Extra Mile Motors: The applicant is requesting a conditional use permit to operate an automotive sales lot designed to accommodate 10 vehicles and located within a B-3 (Highway Entrance Business) zoning district. The property considered for approval is located on the north side of West Market Street approximately 500 feet east ofi its intersection with NC Hwy 210. The property is further identified as Johnston County Tax  ID# 15080019.  You have been identified as a property owner in the area specified above and are being advised of this meeting as you may have interest in this matter. You are welcome to attend; however, you are not required to in order for the Board to act on this request. Additional information may be obtained by contacting the Town of Smithfield Planning  Department at 919-934-2116.  350 E. Market Street P.O. Box 761 Smithfield, NC:27577 919-934-2116 Fax 919-934-1134  35    SMHFED NORTH CAROLINA PLANNING DEPARTMENT Paul C. Embler, Jr., Director Notice Of Public Hearing  Notice is hereby given that a public hearing will be held before the Town Council of the Town of Smithfield, N.C., on Tuesday, April 5, 2016 at 7:00 P.M., in the Town Hall Council Chambers located at 350 East Market Street to consider the following request: CUP-16-01 Extra Mile Motors: The applicant is requesting a conditional use permit to operate an automotive sales lot designed to accommodate 10 vehicles and located within a B-3 (Highway Entrance Business) zoning district. The property considered for approval is located on the north side of West Market Street approximately 500 feet east ofits intersection with NC Hwy 210. The property is further identified as Johnston County Tax  ID# 15080019.  All interested persons are encouraged to attend. To accommodate disabilities and to comply with ADA regulations, please contact the town office if you need assistance. Further inquiries regarding this matter may be directed to the Smithfield Planning  Department at (919)934-2116 or online at www.smtlnteld-me.com. Run "Legal Ad" in the Smithfield Herald on 3/23/16 and 3/30/16  350 E. Market Street P.O. Box 761 Smithfield, NC 27577 919-934-2116 Fax 919-934-1134  36    Consent Agenda Items    The Smithfield Town Council met in regular session on Tuesday, March 1, 2016 at 7:00 p.m. in the Council  Chambers of the Smithfield Town Hall Mayor M. Andy Moore, presided.  Councilmen! Present: Emery D. Ashley, Mayor Pro-Tem Marlon Lee, District1 J. Perry Harris, District 2 Travis Scott, District3 Roger A. Wood, District 4 John A. Dunn, At-Large Stephen Rabil, At-Large  Councilmen. Absent  Administrative Staff Present Jim Freeman, Interim Town Manager John Blanton, Fire Chief Lenny Branch, Public' Works Director Pete Connet, Interim Public Utilities Director Ted Credle, Public Utilities Director Paul Embler, Planning Director Gary. Johnson, Parks & Rec Director Tim Kerigan, Human Resources/PIO Michael Scott, Chief of Police Greg Siler, Finance Director Shannan Williams, Town Clerk StaffAbsent: Bill Dreitzler  Present  Bob Spence, Town. Attorney  The invocation was given by Councilman Scott followed by the Pledge ofA Allegiance.  APPROVAL OF AGENDA:  Councilman Harris made a motion, seconded by Councilman Scott to approve the agenda with the Add to Presentations: 2. Proclamation Recognizing the 2015-2 2016 Smithfield Selma Add to Business Items: 4. Authorization to apply for the SAFER Grant (Staffing for Adequatel Fire and Emergency response) by the Fires Department. Remove from the Consent Agenda and add as Business Item 5: Bid Award and contract approval for the 2015-2016 Street Resurfacing Project.  following amendments:  Senior High School Boys' Varsity Basketball Team  Unanimously approved.  PRESENTATIONS:  1. Smithfield Police Department's Officer of the Year - Richard Conerly  Chief of Police Michael Scott addressed the Council on the Smithfield Police Department's Officer of the Year, Officer Rick Conerly. This employee is nominated by secret ballot, completed by every member of the police department. The officer receiving the most votes is then reviewed by a recognition committee consisting of four lieutenants and the Patrol Commander. The committee then makes a recommendation for Officer of the Year to the Police Chief, who has the final say as to this award. The Officer of the Year for the Smithfield Police Department, 2015 is Officer Rick Conerly. This Officer Conerly is a member of Patrol Team "D". Officer Conerly has been extremely dedicated to the department and its mission during 2015. Officer Conerly often gives freely of his personal time to attend recognition announcements for new hires, as well as other officers. He has served as an acting sergeant on his squad, while also training several probationary officers through the department's field training program. He is also one of the two certified Drug Recognition Experts (DRE) who are Mayor Moore presented Officer Rick Conerly with a plaque identifying him as the 2015 Police Officer  is Officer Conerly's second time to receive this award.  members of the Smithfield Police Department.  of the' Year.  37    2. Proclamation - SSS High School Boys' Varsity Basketball Team  Councilman Lee and Mayor Moore presented the 2015-2016 SSS High School Boys' Varsity Basketball Team with a proclamation recognizing their outstanding accomplishments.  PROCLAMATION Boys' Varsity Basketball Team  Recognizing the 2015-2 2016 Smithfield Selma Senior High School  WHEREAS, the Smithfield Selma Senior High School Boys' Varsity Basketball Team under Coach Cuddington and Assistant Coach Holder, is to be recognized and honored for their WHEREAS, this has been an exciting; hard fought and successful basketbali season for the WHEREAS, by its extraordinary efforts, this dynamic team was successful in being named the Two Rivers 3A Conference Champions and ending the season with an amazing record of 17- WHEREAS, the team's accomplishments are consistent with Coach Cuddington's and Coach Holder's dedication to academic excellence, personal growth and team unity; and WHEREAS, special commendation is due all team members, to Coach Cuddington and to NOW, THEREFORE, I, M. Andy Moore, Mayor of the Town of Smithfield along with the members of the Smithfield Town Council congratulates the Smithfield Selma Senior High School, its boys' varsity pasketball team, its coaches, its athletic department and all people  outstanding basketball season; and 2015-2016 boys' varsity team; and  10; and  Assistant Coach Holder; and  associated with the basketball team for the outstanding accompishments  PUBLIC HEARINGS:  1. Rezoning Request by Royal Property: (RZ-16-01)  Councilman Wood made a motion, seconded by Councilman Harris, to open the Public Planning Director Paul Embler addressed the Council on a rezoning request by Royal Property. Mr. Embler explained that the applicant is requesting to rezone approximately a. 18 acre tract of! land from the R-8 (Residential) zoning district to the B-3 (Highway Entrance Business) zoning district. The property. considered for rezoning is located on the east side of Waddel Drive approximately 120 feet north of its intersection with North Brightleaf Boulevard, The property is further identified as Johnston Planning Director Paul Embler has incorporated his entire record and provided it to Council in written The Planning Board, at its February 4, 2016 meeting, unanimously voted to recommend approval of the request to rezone approximately .18 acres of land from the R-8 (Residential) zoning district to B-3 The Planning Department recommends approval oft the request to rezone approximately .18 acres of land from the R-8 (Residential): zoning district to B-3 (Highway Entrance Business): zoning district. Mayor Moore askedi ift there were any commentsiquestions from those present in the audience.  Hearing. Unanimously approved.  County Tax ID# 15005031.  form in the March 1, 2016 agenda packet. (Highway Entrance Business) zoning district.  38    Mike McLamb, of Four Oaks, stated he is the applicant for the proposed project and owns Sun Auto Wash. Mr. McLamb was in agreement with the staff report offered by Mr. Embler.  Mayor Moore asked ift there were any questions from Council.  Mayor Pro-Tem Ashely questioned if any of the neighbors had contacted the Planning Department regarding this rezoning. Mr. Ember responded that the planning department staff had not been Councilman Lee stated that he had no issues with the rezoning, but a nearby resident had expressed concerns because the building needed to be exterminated and it was causing problems with his Mr. McLamb responded that he would speak with the resident because the intent was to demolish the  contacted. property.  residential structure currently on the property. Hearing. Unanimously approved.  Mayor Pro- Tem Ashley made a motion, seconded by Councilman Harris, to close the Public  The Written Finding of Facts  Article 13 Section 13-17 of the Town of Smithfield Unified Development Ordinance requires all applications for az zoning map amendment to address the following eight findings. The Council has the responsibility to determine if the zoning map amendment is warranted. The Town Council of the Town of Smithfield decided the matter oft this rezoning application by motion and vote on each of the following eight findings oft fact.  Mayor Pro-Tem. Ashley made a motion, seconded by Councilman Wood, to vote in the affirmative to  the! below Finding of Facts. Unanimously approved Finding One of Eight: Approved  The zoning petition is in compliance with all applicable plans and policies of the Town The rezoning request from al Residential zoning district to al Business zoning district meets all the Town's plans and policies and will blend in well with the adjacent land uses. The Comprehensive Land Use Plan directly indicates the subject property is adjacent to properties  of Smithfield  identified as best suited for commercial land uses.  Finding Two of Eight: Approved surrounding area  The rezoning petition is compatible with established neighborhood patterns of the Although no know compatibility issues with adjacent land uses have occurred in the past, rezoning the property to the B-3 (Business). zoning district will allow for wider range of land  uses to include professional offices, retail sales, and car washes.  Finding Three of Eight: Approved  The rezoning petition is compatible with the changing neighborhood conditions that Rezoning petition is compatible with the changing neighborhood conditions that might warrant a rezoning because the North Bright Leaf Boulevard corridor is a heavily traveled corridor considered ideal for intense commercial endeavors. Most of the lots that existed from many years ago were very small and it is not uncommon for multiple lots to be rezoned and recombined into larger lots to accommodate modern commercial endeavors.  mightwarrant a rezoning  39    Finding Four of Eight: Approved  The rezoning request isi in the community interest  The rezoning will allow for a wider range of commercial and office uses and provide additional office space and services for the residents of Smithfield. The development that will occur from  the rezoning will increase the tax base as an additional benefit.  Finding Five of Eight: Approved  The request does not constitute "SpotZoning"  Since adjacent nearby properties are presently zoned B-3 (Business) then it is unlikely an  argument could be made for' "spotz zoning" or' "small scale" zoning.  Finding Six of Eight: Approved  Present regulations deny or restrict the economic use of the property  The property is currently zoned R-8 (Residential). The R-8 zoning district allows for single family dwellings and rezoning the property to B-3 (Business) will not create a nonconformity since single family dwellings are permitted in the B-3 (Business) zoning district as well. However, additional office and commercial uses such as those permitted in the B-3 (Business)  zoning district cannot occur unless the property is rezoned.  Finding Seven of Eight: Approved  The availability of public services allows consideration of this rezoning request Ina addition to public water and sewer being available to the site, the property is served by Town of Smithfield with electricity. CenturyLink and' Time' Warner also serve the area with  phone and  Finding Eight of Eight: Approved  Physical characteristics of the site prohibit development under present regulations There are no physical restraints to the area considered for rezoning such as wetlands, stream buffers, potential fiood hazard areas and storm water. There is no limiting geological and hydrological formation that would prohibit development (rock outcrops, lakes, etc.).  Record of Decision: Approval of Rezoning Request #RZ-16-01  Mayor Pro- Tem Ashley made a motion, seconded by Councilman Scott that based upon satisfactory compliance with the above stated eight findings and fully contingent upon full incorporation of all statements entered into the record by the testimony of the applicant and applicant's representative  moved to approve the Rezoning Petition RZ-16-01. Unanimously approved. 2. Conditional Use Permit request by Run Right Auto (CUP-16-02)  Town Clerk Shannan' Williams affirmed those that wished to offer testimony during the Public Hearing. Mayor Pro- Tem Ashley made a motion, seconded by Councilman Dunn, to open the Public Planning Director Paul Embler addressed the Council on a request by Run Right Auto, Mr. Embler stated that the applicant was requesting a conditional use permit to allow for an outdoor storage yard of automobiles designed to accommodate 16 vehicles and located within a B-3 (Highway Entrance  Hearing. Unanimously approved.  40    Business) zoning district. The property considered for approval is located on the south side ofWhitley Farm Road approximately 5200 feet southwest of its intersection with Brogden Road. The property is further identified as. Johnston County Tax ID# 15K11026H. Mr. Embler explained that the applicant had submitted a revised site plan showing a paved and screened parking lot designed to accommodate 16 automobiles. Outdoor storage is consistent with the Comprehensive Land Use Plan and permitted at Planning Director Paul Embler has incorporated his entire record and provided it to Council in written The Planning Board at its February 4, 2016 meeting unanimously voted to recommend approval of the petition for an automobile storage lot on property located within the B-3 (Highway Entrance Business). The Planning Department recommends approval of the proposed storage yard of automobiles providing that all parking spaces are paved and screening of the storage yard is installed in açcordance with the minimum developments standards oft the Town of Smithfield Unified Development Mayor Moore asked if there were any comments/questions from those that had been duly affirmed to Mr. Purmul, the applicant of106 Muirfield Lane, Clayton, stated that he was in agreement with the testimony offered by Mr. Embler and asked that the Council consider allowing him to gravel the  most locations providing screening requirements are met. formi in the March 1, 2016 agenda packet.  Ordinance. offer testimony.  proposed parking loti instead of paving it.  Mayor Moore asked ift there were any questions from Council.  Councilman Harris questioned if there would be a fence around the storage area. Mr. Purmul responded that there is a fence around the area and vehicles could not be seen from the road Mayor Pro-Tem Ashley questioned ift the applicant had any code violations. Mr. Embler responded that the applicant had code violations in the past, but he corrected those issues. Mr. Purmul stated that he Councilman Rabil questioned if there would be more than 16 cars in the storage area. Mr. Purmul responded that there would not be more than 16 cars in the storage area at any one time. Councilman Wood made a motion, seconded Mayor Pro-Tem Ashley, to close the Public  just wanted to do itt the right way.  Hearing. Unanimously approved.  The Written Finding of Facts  Town Council of the Town of Smithfield shall decide the matter of this Conditional Use Permit Application by  motion and vote on each of the following four findings of fact.  Mayor Pro-Tem Ashley made a motion, seconded by Councilman Harris, to vote in the affirmative to  the below Finding of Facts. Unanimously approved Finding One of Four: Approved  Based on the evidence and testimony presented it is the finding of the Town Council that the application will not materially endanger the public health or safety if located where proposed and developed according to the plans as submitted and approved or is The proposed automobile storage lot at this location will not materially endanger the public where shown because the site has adequate parking available and layout of the site facilitates safe movement of automobiles and pedestrian traffic with little additional congestion.  approved with the following stated conditions.  41    Finding Two of Four: Approved  Based on the evidence and testimony presented it is the finding of the Town Council that the application meets all required specifications and conforms to the standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinance or other applicable regulations or is approved with the The proposed automobile storage lot at this location conforms to standards and practices of sound land use planning and the Town of Smithfield Unified Development Ordinances. The revised site plan shows a screened parking area designed to accommodate 16 vehicles and meets all other parking requirements of the Town of Smithfield Unified Development  following additional stated conditions.  Ordinance.  Finding Three of Four: Approved  Based on the evidence and testimony presented it is the finding of the Town Council that the application will not substantially injure the value of adjoining or abutting property and will not be detrimental to the use or development of adjacent properties or other neighborhood uses or is approved with the following additional stated The proposed automobile storage lot at this location will not substantially injure the value of adjoining or abutting property and will not be detrimental to the use or development of adjacent properties or other neighborhood uses providing required landscape buffers, street yards and screening are maintained in accordance with minimum development standards and that no more than 16 automobile awaiting repair are on site at any given time and are located  conditions.  int the designated parking area. Finding Four of Four: Approved  Based on the evidence and testimony presented it is the finding of the Town Council that the application would not adversely affect the adopted plans and policies of the Town of Smithfield, or violate the character of existing standards for development of the adjacent properties or is approved with the following additional stated conditions. The proposed automobile storage lot at this location will not adversely affect the adopted plans and policies oft the Town of Smithfield, or violate the character of existing standards for development proving all minimum development standards are met to include landscaping,  lighting, paved parking and all other minimum development standards.  Record of Decision: Approval of Conditional Use Permit Application # CUP-16-02  Mayor Pro-Tem Ashley made a motion, seconded by Councilman Dunn, that based upon satisfactory compliance with the above four stated findings and fully contingent upon acceptance and compliance with all conditions (The applicant cannot have any more than 16 cars in the storage area and the lot must be paved) and with full incorporation of all statements and agreements entered into the record by the testimony of the applicant and applicant's representative, moved to recommend approval of 3. Financing of multiple Water and Sewer Projects and to allow citizen input on an application to the Local Government Commission for the financing of these projects  Conditional Use Permit Application # CUP-16-02. Unanimously approved.  and approval of Resolution # 577 (04-2016)  Mayor Pro-Tem Ashley made a motion, seconded by Councilman Wood, to open the Public  Hearing. Unanimously approved.  42    Finance Director Greg Siler addressed the Council stating that the North Carolina General Statute 160A-20 requires a unit of local government to hold a public hearing before entering into a contract involving the purchase or improvement ofr reale estate. Mr. Siler explained that the Town of Smithfield was considering the financing of multiple water and sewer projects. The projects are as follows:  Install NC210 Sewer Line and Pump Station #3 Upgrade ($265,000)  Install a Chlorine Dioxide System ($130,000) install SCADA! System ($60,000) Install al Bypass Lift Station ($50,000) Purchase 9 Spare Pumps for Lift Stations ($50,000) Purchase Gently Used Backhoe ($81,500) Purchase Sludge Handling Equipment ($100,000) Purchase Air Compressor/Concrete Saw/Trench Shoring Equipment ($41,000) Replace Switch Gear Controi at High Service Pump ($62,000) Replace Electric Panels, Breakers and Elevate 2 Transformers ($80,000) Replace Automatic Switch and Control Panels on Generator ($90,000) Replace Valves around Plant ($30,000) Replace Water Values Around' Town ($50,000) Replace 2 Inch' Water Line Off Vermont Street ($25,000) Upgrade SCADAI for Modem Line ($37,000) Rebuild Raw' Water Pump ($30,000)  Mr. Siler explained that the loan amount was approximately $1,181,500. Interest is fixed at an indicative rate of 3 % for 7 or 10 years. Payments would be made twice a year, estimated at $94,198 ($188,396 annually) for seven (7) years or $68,823 ($137,646 annually) for ten (10) years ifoffered. Mayor Moore asked if there were any questions/comments from those in attendance. There were Mayor Moore asked if there were any questions/comments from the Council. There were none.  none.  Councilman Harris made a motion, seconded by Councilman Lee, to close the public hearing. Councilman Harris, seconded by Councilman Roger Wood, to approve Resolution # 577 (04- 2016) authorizing the filing of an application for approval of a financing agreement  Unanimously approved.  authorized by NCGS 160A-20. Unanimously approved.  RESOLUTION#S 577 (04-2016)  RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR APPROVAL OF Al FINANCING AGREEMENT AUTHORIZED BYI NORTH CAROLINA GENERAL STATUTE 160A-20 WHEREAS, the Town of Smithfield, North Carolina, desires to secure financing for the  Installation of NC210 Sewer Line and Pump Station #3 Upgrade, installation of a Chlorine Dioxide System, SCADA System and bypass Lift Station; the purchase of 9 Spare Pumps for Lift Stations, Gently Used Backhoe, Sludge Handling Equipment, Air Compressor/Concrete Saw/Trench Shoring Equipment; replace Switch Gear Control at High Service Pump, Electric Panels, Breakers and Elevate 2 Transformers, Automatic Switch and Control Panels on generator, Valves around Plant and Town, 2 Inch Water Line Off Vermont Street; Upgrade SCADA for Modem Line; and Rebuild WHEREAS, The Town of Smithfield, North Carolina, desires to finance the Projects by the use of an installment contract authorized under North Carolina General Statute 160A, WHEREAS, findings of fact by this governing body must be presented to enable the North Carolina Local Government Commission to make its findings of fact set forth in North  Raw' Water Pump and  Article 3, Section 20; and  43    Carolina General Statute 159, Article 8, Section 151 prior to approval oft the proposed NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Smithfield, North Carolina, meeting in regular session on the 1 day of March, 2016, make the following 1. The proposed contract is expedient because the installation, replacement, upgrade, or purchase of items is needed to maintain the water and sewer system, and the proposed contract would make the project feasible while ensuring proper debt The proposed contract is preferable to a bond issue for the same purpose because the Town can correct the maintenance items in a more timely manner while taking advantage of current purchase cost and practicing proper debt management. The Town can also service the debt on this project, fund other projects, and keep al healthy fund balance without significantly increasing the tax burden on the residents of the Town. The proposed amount of up to $1,181,500 could not be prudently raised with current appropriations, unappropriated fund balance and non-voted bonds that could 3. The cost of financing under the proposed contract is expected to be approximately the 4. The sums to fall due under the contract are adequate and not excessive for the proposed purpose. The Town will carefully review proposed financing rates with the help of the LGC and will closely monitor proposed construction costs to ensure sums The Town of Smithfield debt management procedures and policies are good, as verified by the Town's Finance Director and through annual audits. The Town is in compliance with all applicable laws and will continue to manage its debt in such a The maximum increase in taxes necessary to meet the sums to fall due under the proposed contract will ber no greater than 0 cents per $100 valuation and is not The Town of Smithfield, North Carolina, is noti in default in any ofi its debt service The attorney for the Town of Smithfield has rendered an opinion that the proposed Project is authorized by law and is a purpose for which public funds may be expended  contract;  findings of fact:  management.  2.  ber raised in ai timely manner.  same as the costs ofi issuing general obligation bonds.  are not excessive.  5.  manner.  6. 7. 8.  deemed to be excessive. obligations.  pursuant to the Constitution and laws of North Carolina.  NOW, THEREFORE, BE IT FURTHER RESOLVED that the Interim Town Manager is hereby  authorized to act on behalf of the Town of Smithfield, North Carolina, in fling an application with the North Carolina Local Government Commission for approval of the Project and the proposed financing contract and other actions not inconsistent with  this resolution.  This resolution is effective upon its adoption this 1day of March 1, 2016.  The motion to adopt this resolution was made by Councilman J. Perry Harris, seconded by  Councilman Roger Wood and passed by a vote of71 to 0.  44    Bid Award to BB & T in the Amount of $1,181,500 for multiple water and sewer projects and Finance Director Greg Siler addressed the Council on consideration to award the lowest bid to BB&T fort the financing in the amount of $1,181,500 for multiple water and sewer projects. Mr. Siler explained that the Town received financing bids from 2 of7 lenders on a $1,181,500 loan request. BB&T proposed 1.79% for 7 years and 2.06% for 10 years while PNC Bank proposed 1.92% for 7 years. The bids were based on a 7 year or 10 year term with semi-annual payments. The fixed semi-annual payment using BB&T's rate of 2.06% for 10 years is $65,671 or $131,342 annually. The fixed semi- annual payment using BB&T's rate of 1.79% for 7 years is $90,167 or $180,334 annually. Mr. Siler recommended that in anticipation of higher water/sewer rates, a loan term of 10 years instead of 7  approval of Resolution # 579 (06-2016) and Resolution # 580 (07-2016)  years to keep annual payments lower.  Councilman Harris made a motion, seconded by Councilman Wood, to approve Resolution # 579 (06-2016) declaring the Town's official intend to reimburse itself with the proceeds of the Borrowing for any oft the expenditures incurred by itp prior to the issuance of the borrowing.  Unanimously approved.  TOWN OF SMITHFIELD, NORTH CAROLINA RESOLUTION # 579 (06-2016) DECLARATION OF OFFICIAL INTENT TO REIMBURSE  This declaration (the Declaration") is made pursuant to the requirements of the Unified States Treasury Regulations Section 1.150-2 and is intended to constitute a Declaration of Official The undersigned is authorized to declare the official intent of The Town of Smithfield, North  Intent to reimburse under such Treasury Regulations Section. Carolina, (the "issuer") with respect to the matters contained herein.  1. 2. 3. 4.  Expenditures to be Incurred. The Issuer anticipates incurring expenditures (the "expenditures")t for multiple water and sewer projects (the' "projects"). Plan of Finance. The Issuer intends to finance the costs oft the projects with the proceeds of debt to be issued by the Issuer (the' Borrowing"), the interest on which is tob be excluded from gross income for Federal income tax purposes. Maximum Principal Amount of Debt to be Issued. The maximum principal amount of the Borrowing to be incurred by the Issuer to finance the Projects is $1,181,500. Declaration of Official Intent to Reimburse. The Issuer hereby declares its official intent to reimburse itself with the proceeds of the Borrowing for any of the expenditures incurred by it prior to the issuance of the borrowing.  Adopted this 1st day of March, 2016.  Mayor Pro-Tem Ashley made a motion, seconded by Councilman Dunn, to award the bid to BB&Ti in the amount of$1,181,500 at an interest rate of2.06% not to exceed 10 years and to approve Resolution # 580 approving the financing terms with BB &T. Unanimously approved.  TOWN OF SMITHFIELD, NORTH CAROLINA RESOLUTION # 580 (07-2016) APPROVING FINANCING TERMS WITHE BB&T  WHEREAS: The Town of Smithfield ("Town") has previously determined to undertake a project for the financing of water and sewer equipment, (the "Project"), and the Finance Officer has now presented a proposal for thet financing of such Project.  45    BE IT THEREFORE RESOLVED, as follows:  1.  The Town hereby determines to finance the Project through Branch Bank and Trust Company ("BB&T"), in accordance with the proposal dated February 26, 2016. The amounti financed shall not exceed $1,181,500.00, the annual interest rate (in the absence of default or change in tax status) shall not exceed 2.06%, and the financing All financing contracts and all related documents for the closing of the financing (the "Financing Documents)shall be consistent with the foregoing terms. The Town Manager, Interim Town Manager, and/or Mayor of the Town are hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they may consider necessary or desirable, to carry out the financing oft the Project as contemplated by the proposal and this resolution. The Finance Officer is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions for the delivery of the Financing Documents have been completed to such officer's satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously signed by Town officers or employees, provided that such changes shall not substantially alter the intent of such documents or certificates from the intent expressed in the forms executed by such officers. The Financing Documents shall be in such final forms as the Finance Officer shall approve, with the Finance Officer's release of any Financing Document for delivery constituting conclusive evidence of such officer's final approval of the The Town shall not take or omit to take any action the Town of Smithfield or omission of which shall cause its interest payments on this financing to be includable in the gross income for federal income tax purposes of the registered owners of the interest payment obligations. The Town hereby designates its obligations to make principal and interest payments under the Financing Documents as "qualified tax-exempt obligations" for the purpose of Internal Revenue Code Section 265(b)(3). The Town intends that the adoption oft this resolution will be a declaration of the Town's official intent to reimburse expenditures for the project that is to be financed from the proceeds of the BB&T financing described above. The Town intends that funds that have been advanced, or that may be advanced, from the Town's general fund or any other Town fund related to the project, for project costs may be All prior actions of Town officers in furtherance of the purposes of this resolution are hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby repealed, toi the extent of the conflict.  term shall not exceed 10 years from closing.  2.  3.  Document's final form.  4.  5.  reimbursed from the financing proceeds.  6.  This resolution shall take effect immediately. Adopted this 1st day of March, 2016.  CITIZENS' COMMENTS:  Mark Lee addressed the Council on conditions at the Smithfield Selma High School's field house. Mr. Lee explained that there is black mold and terrible conditions in an area that high school students frequented. He requested that the Town Council contact the school and the School Board to assist in getting the field house repaired/demolished. Mayor Moore responded that he would send a letter to the school and to the chairman of the School Board sO that these issues can be addressed and Mickey Lamm expressed his conçerns to the Council about the Planning Department staff and  corrected.  requirements of the Unified Development Ordinance.  46    In response to Mr. Lamm's complaints, Mayor Moore explained that the Council was investigating all issues with the UDO. At the last meeting, the Council approved hiring a consultant to update the UDO. Mayor Moore stated that he would like to appoint a committee of Council Members and possibly business owners to discuss and review the UDO with the consultant and staff. He stated that it was important for the consultant to get feedback at the beginning oft the process instead of waiting until the end of the process. Mayor Pro-Tem Ashley and Councilman Dunn volunteered to serve on Mayor Pro-Tem Ashley indicated that he received more complaints about the landscaping Mayor Moore asked Planning Department staff to do some benchmarking. He stated that he would like for staff to take the Family Dollar Store landscape plans of surrounding Towns and compare them to the requirements of the Town of Smithfield's UDO. Counciman Harris suggested that UDOS Interim Town Manager Jim Freeman responded that he had conversation with the consultant and the update should be completed by September or October. Mr. Freeman also informed Council that by way ofar required procedure, such Ordinance sections could be amended to address concerns if  this committee.  requirements and thus would like tor review that section oft the UDO first.  from other Municipalities be reviewed and compared.  the Board desired.  Councilman Scott made a motion, seconded by Councilman Lee, to suspend the UDO, specifically the landscaping ordinance, and allow the Planning Board and the Town Council to Mayor Pro- Tem Ashley asked if Councilman Scott would amend his motion stating that all landscape requirements for site plans be reviewed by the Council via e-mail. Mr. Scott agreed to that amendment Mr. Freeman questioned the motions as stated and cautioned Council. According to Mr. Freeman, it appears the motions are not following a due procedural ordinance amendment process and may be an immediate ordinance moratorium and if sO conflicts with requiring landscaping conditions reviewed on a case by case basis. Mr. Freeman generally explained that in order to pass an moratorium suspending an ordinance, there were legal procedural requirements such as a public hearing and evidence that the Ordinance was somehow related at threat to public health and safety. Councilman Harris cautioned the Council about reviewing and approving site plans on a case by case basis. He explained that the landscape requirements are bases on a mathematical equation and it should be followed until the UDO is revised. Mr. Harris suggested the Council table any further discussion until the Council has had time to discuss this matter with the Interim Town Manager and the Town Attorney. Mayor Pro-Tem Ashley responded that he just wants to monitor the landscape plans and make sure they are in compliance with the UDO and investigate the problems related to Town Attorney Bob Spence cautioned the Council on passing a moratorium and/or immediately suspending the landscape ordinance at this evening's meeting. Mayor Moore highly recommended that the Council not take action on the proposed motion because the Town Attorney needs time to  look at each business on a case by case basis until the UDO is updated.  stating that the committee could also review the site plans.  those requirements.  research the process of passing a moratorium.  Councilman Scott stated that his motion stood. Councilman Scott and Councilman Lee voted inf favor of the motion. Mayor Pro- Tem Ashley, Councilman Harris, Councilman Wood, Councilman Dunn and Councilman Rabil voted against the motion. Motion failed 5-2  CONSENT AGENDA: on the Consent Agenda:  Councilman Harris made a motion, seconded by Councilman Lee, to approve the following items as listed  1. Approved the following Minutes:  47    January 26, 2016 - Special Meeting January 26, 2016 - Closed Session February 2, 2016- - Regular Meeting February 2, 2016 - Closed Session February 17, 2016 - Closed Session February 22, 2016 -Closed Session received from the following vendors:  2. Bid award and purchase approval of three Police squad cars from Deacons Jones in the amount of $24,200 per vehicle. This purchase was approved in the FY2015-2016 budget. Bids were  lderton Dodge $25,903 (1) vehicle (State Contract Dealership)  Deacon Jones Dodge $24,200(1) vehicle  3. Bid award and purchase approval of a 2016 Ford F550 Dump truck from Deacons Jones, Inc. Goldsboro in the amount of $ 63,268.90. This purchase was approved in the FY2015-2016  budget. Bids were received from the following vendors:  Deacon Jones Inc. Goldsboro Deacon Jones Inc. Smithfield Classic Ford Smithfield  $63,268.90 $65,493.00 $67,051.00  4. Approved the Pole Attachment agreement with Fiber Technologies Network LLC.  5. Bid award to Process Wastewater Technologies (PW Tech) for the purchase and start-up of Dewatering Screw Press Equipment, per the Specifications for this project, in the amount of $200,000.00, to dewater the waste material at the Smithfield Water Treatment Plant before  disposal.  6. Approved various FY: 2015-2016 GENERAL FUND 1. Exenditures  BEFORE $ 26,424 15,125 s 41,549 $ 240,300  ADJ. $ 241,892 205,195 s 447,087 $ 447,087  AFTER $ 268,316 220,320 $ 488.636 $ 687,387  10-4120-9529 Debt Service/EMS Building 10-4120-9530 Debt service/Streetscape  Revenue  10-3990-0000 General Fund Fund Balance December 8, 2015 meeting. Paying off 22 years early.  To fund early payoff of two USDAI loans using General Fund fund balance as approved by Council at the  2. Exenditures  $ 90,437 222,420 $ 312,857  $ 9,000 (9,000) $  $ 99,437 213,420 $ 312.857  10-4100-0400 General Gov. Professional Services 10-9990-5300 General Fund Contingency  To fund DM2 Engineering, PLLC-athree (3) month trial basis for engineering and technical support  48    3. Exenditures Fuel  $ 47,530 105,000 $ 152,530  $ 3,000 (3,000) $  $ 50,530 102.000 $ 152.530  10-5100-1700 Police -Equip. Maint. & Repair  10-5100-3000 Police- -  To construst an Internet Purchase Exchange Zone int the front parking lot of the police department  4. Exenditures  $ 15,000 50,000 $ 65.000  $ 30,000 (30.000) $  $ 45,000 20,000 $ 65,000  10-4900-3501 Planning - Contract Services 10-4900-3700 Planning - Condemnation  To fund the Unified Development Ordinance as approved by Council at the February 2, 2016 meeting  WATERFUND 5. Exenditures  $ 30,582 183,325 $ 213,907  $ 22,000 (22,000) $  $ 52,582 161,325 $ 213,907  30-7220-0400 Water/Sewer Professional Services 30-9990-5300 Water/Sewer Contingency  Toi fund' Water/Sewer Rate Study with The Wooten Company as approved by Council at the February 2, 2016 7. Approved Resolution # 578 (05-2016) Authorizing the disposition of certain surplus property and  Council meeting.  auctioning of that property by the electronic auction service of GovDeals.com.  TOWN OF SMITHFIELD RESOLUTION # 578 (05-2016) Authorizing the Sale of Certain Personal Property at Public Auction  WHEREAS, the Town Council of the Town of Smithfield desires to dispose of certain surplus WHEREAS, the Town Council of the Town of Smithfield desires to utilize the auction services ofa  property of the Town in accordance with NC GS 160A-270; and  public electronic auction service.  NOW, THEREFORE, BE IT RESOLVED by the Town Council that:  The following described property is hereby declared to be surplus to the needs of the Town:  Dept. Vin/Ser.# Gen Gov Gen Gov  Description  NTDU82/NTDU92 T7316  52) Nortel Network' Telephones 10) Nortel Network Telephones  49    Gen Gov Gen Gov Gen Gov Gen Gov Gen Gov  T7298  2) Nortel Network Telephones 3) Keyi indicator Modules Assorted Power Supplies & cables for telephones Assorted Desk Stands fort telephones 25) obsolete desktop computers -hard  The 25 obsolete value.  drives removed  computers willl be disposed and recycled instead of auctioned as theyl have  noreal  The Interim Town Manager or his designee is authorized to receive, on behalf of the Town Council, bids via public electronic auction for the purchase oft the described property. The public electronic auction will bel held beginning no earlier than March 14, 2016. The Town Council further authorizes the disposal of Town surplus property by use of a public electronic auction system provided by GovDeals Inc. The property for sale can be viewed at www.govdeals.com. Citizens wanting to bid on property may do so at www.govdeals.com. The terms of the sale shall be: All items are sold as is, where is, with no express or implied warranties; All items will be sold for cash or certified check only; Payment must be received for all items sold before they may be removed from the premises; All items sold must be paid for and removed from the site of the sale within 5 business days of the sale, or they will be The Town Clerk shall cause ar notice of the public auction for surplus property to be noticed by electronic means in accordance with G.S. 160A-270(c), available on the Town of Smithfield The highest bid, if it complies with the terms of the sale, may be accepted by the Finance  subject to resale.  website www.smthleld-necom  Director or his designee and the sale consummated.  8. Advisory Board/ Committee Appointments  Carolyn Ennis was reappointed to serve a fourth term on the Library Board of Terri Lee was reappointed to serve a second term on the Library Board of  Trustees. Trustees.  9. North Carolina Eastern Municipal Power Agency Board of Commissioners Appointment Consideration and approval to endorse the appointment of Public Utilities Director Ted Credle to serve as First Alternate Commissioner representing the Town of Smithfield  10. New Hire Report Position Public Utilities Director Fire Chief PIT Firefighter Water Plant Operatorl PIT Lifeguard P/T SRAC Staff Unanimously approved.  Department Public Utilities Fire Fire P&R - Aquatics P&R - Aquatics  Budget Line Rate of Pay 31-7230-0200 $43.269/hr ($89,999.520lyr) 10-5300-0200 $33.654/hr ($70,000.32/yr) 10-5300-0210 $10.00/hr 10-6220-0220 $7.50/hr 10-6220-0210 $9.00/hr  PU-Water Plant 30-7200-0200 $13.49/hr $28,059.20lyr)  50    BUSINESS ITEMS:  1. Approval of an Internet Purchase Exchange Zone at the Smithfield Police Department Chief of Police Michael Scott addressed the Council on a recommendation that the Town move forward with creating an "Internet Purchase Exchange Zone" in the front parking lot of the Smithfield Police Department. Chief Scott explained that the area will be video monitored and recorded and proper signage placed in the parking lot area. The total cost of the project is about $3,000. The police department's expenditure line for fuel is under budget due to decreased costs int fuel during the current fiscal year. $3,000 can easily be moved from the departments Fuel line item to pay for this expenditure. This is a non-budgeted expenditure that was to be recommended for FY 2016-17 however, due to the cost and the availability of funds within the police department's current budget, it  isre recommended we move forward with this initiative during the current fiscal year.  Councilman Scott made a motion, seconded by Councilman Wood, to approve the initiative to create an Internet Purchase Exchange Zone in the front (Fifth Street) parking lot of the Smithfield Police Department and approve a budget amendment to move the needed $3,000 for this expenditure from the police department Fuel expenditure line to the police departments Equipment and Maintenance expenditure line to pay for this project.  Unanimously approved.  2. Award of bid to S& C Electric Company for the purchase of1 circuit switcher in the amount of $89,521.00 as part of the second transformer project at the Brogden Road Interim Public Utilities Director Pete Connet addressed the Council on consideration of a bid award to S&C Electric Company for the purchase of (1) Circuit Switcher in the amount of $89,521.00 as part of the second transformer project at the Brogden Road Substation. Mr. Connet explained that this is part of the Brogden Road Substation Project and is included in the overall budget for this Capital Project. The Circuit Switcher is installed on the power line that delivers power from the Duke Energy Progress (DEP) transmission line to the second transformer. It acts as a circuit breaker to protect DEP's transmission line from any problems that we may have at the substation. There is a fifteen to eighteen week delivery time on this equipment, which puts delivery about mid-June or early  Substation  July.  Counciman Harris made a motion, seconded by Councilman Wood, to award the purchase of (1) Circuit Switcher to S&C Electric Company in the amount of $89,521.00 as part of the second transformer project at the Brogden Road Substation, per the Engineer's letter of  recommendation. Unanimously approved.  3. Downtown Revitalization State Grant Application Funds  Interim Town Manager Jim Freeman addressed the Council on a request to consider a downtown project activity for submission in the State's $96,107 grant application and grant agreement. Mr. Freeman explained that at the February 2"d meeting, Council was presented with suggested downtown projects from the Appearance Commission and the Downtown Smithfield Development Corporation, Mr. Freeman stated that due to the nature of the grant, the Council should consider Adecision was tabled at that meeting pending a more condensed list of projects. Attached hereto are the top three recommendations by the Appearance Commission, the Downtown Smithfield  choosing a project to move forward with.  Development Corporation and al list of all suggested projects.  1"Appearance Commission Priority Market Streetscape Lighting  2nd Appearance Commission Priority - Streetscape (sidewalk) improvements to the 100 block  of South 3" Street  51    3" Appearance Commission Priority = Parking Lot mprovements: Market Street across from 1DSDCI Priority = Market Streetscape Lighting as, proposed. by the Appearance Commission 2"d DSDC Priority - Greenway related enhancements such as benches, picnic tables, water 3"DSDC Priority- - WayFinding System, Downtown components including monumental  the Court House fountains, etc.... gateways  Mayor Moore stated that he would also like to see the clock downtown repaired.  Councilman Scott made a motion, seconded by Councilman Harris, to move forward with the Appearance Commission's first priority - The Market Streetscape Lighting Project. Once cost estimates for that project are complete, the Council should discuss other projects that could  bet funded with any remaining grant funds. Unanimously approved. (Staffing for Adequate Fire and Emergency Response) Grant.  4. Consideration and approval to allow the Fire Department to apply for the SAFER  Fire Chief John Blanton addressed the Council on consideration to authorize the Fire Department to apply for the SAFER Grant. Chief Blanton explained that The SAFER grant process opened on February 22nd, 2016 and closes on March 25th, 2016. The SAFER grant allows fire departments to apply for personnel. We would be applying for 12 additional needed personnel (one additional engine company per shift). The amount for the grant application would be $1,091,904.00. The Town's responsibility if, awarded, would be of no cost to the Town for two years. After the two years, the Town would have to continue employing the personnel for one additional year. The cost to the Town would be $545,952.00 for the third year, the fourth year there is no obligation to the Town to continue employment The process could take between 8-12 months before notification of awarded grants. This would put, if awarded, in the 2016-2017 budget year. The Town will be responsible for providing turnout gear and uniforms to meet the NFPA standards. The costs of the turnout gear and daily uniforms would be $3,500. 00 per person that would total if awarded $42,000.00. This grant would not cover overtime accrued during their employment and would bet the responsibility of the Town. Councilman Harris made a motion, seconded by Mayor Pro-Tem Ashley to table this  request until the next available meeting.  5. Bid Award and contract approval with JPEdwards in the amount of for the 2015-2016 Since this was removed from the Consent agenda by Councilman Lee, Mayor Moore questioned if he Councilman Lee questioned how the streets were chosen to be repaved. He stated that Lemay Street isin need of paving andi it hasn't been paved in 30 years. Public Works Director Lenny responded that in 2006 an outside firm rated all the streets in Smithfield from best to worst. Working from the list, staff paves the streets in order what it can with the available Powell Bills Councilman Rabil asked if the pavement survey needed to be revisited. Mr. Branch responded that the he would like to have a firm come back and rerate the Town streets. Councilman Harris questioned that cost associated with the study. Mr. branch responded that he would provide that information to the Mayor Moore explained that he was on the Council when the pavement study was completed. An outside firm was used primarily to take the politics out of road paving. He suggested that Mr. Branch  Street Resurfacing Project had specific questions about the project.  Branch  Funds.  Council.  work with Bill Dreitzler to review the conditions oft the streets in Town.  Councilman Scott made a motion, seconded by Councilman Harris, to approval (1) Award the bid to JP Edwards for the amount of $255,325.80. (2) Grant staff permission to use the left over funds $44,674.20 to repair 156LF of curb and gutter ($5,000), full depth patch (FDP)  52    276LF of damaged asphalt ($12,696), 1"1/2 overlay 3,250.3 SY of parking lot ($23,565.00) and restripe spaces in town parking lot behind Wells Fargo. Also, Mr. Branch and Mr. Dreitzler to look at the other streets specifically Lemay Street and bring that information back to  Council. Unanimously approved.  Councilmembers Comments:  Councilman Lee expressed his appreciation to Tony Nixon and members of staff for attending the South Campus Walk to School event. Councilman Lee also questioned if Parks and Recreation staff was charging the non-resident fees for those that do not live in Town. Parks and Recreation Director Gary Johnson responded that non-residents are charged a higher rate for services than residents. Counciman Lee also questioned if the committee that was formed to review the Pine Acres buffer had met. Mayor Pro-Tem Ashley gave al brief update on the committee's activities. Councilman Wood welcomed new Public Utilities Director Ted Credle to Smithfield and expressed his appreciation tol Interim Public Utilities Director Pete Connet for his service to the Town. Mayor Pro-Tem Ashley made a motion, seconded by Councilman Wood, to appoint Councilman Scott, to serve on the NCEMPA Board of Directors as the 2nd Alternate Commissioner representing the Town  of Smithfield  Town Manager's Report:  Mr. Freeman submitted a written report to the Council and offered a brief update on the Town Manager hiring  process.  Department Reports  Ahighlight of each department's monthly activities was given to the Council.  Closed Session; Pursuant to NCGS 143-318.11 (a)( (6)  Councilman Harris made a motion, seconded by Councilman Lee, tog go into closed session pursuant to NCGS 143-318.11 (a) (6) to discuss Town Manager applications. Unanimously approved at 9:32 pm.  Reconvene in Open Session: Unanimously approved at 10:49pm.  Mayor Pro-Tem Ashley made a motion, seconded by Councilman Scott, to reconvene in open session.  Adjourn  There being nof further business, Councilman Rabil made a motion, seconded by Councilman Dunn, to adjourn  the meeting. Unanimously approved. The meeting adjourned at approximately 10:50 pm.  M.Andy Moore, Mayor  ATTEST:  Shannan L. Williams, Town Clerk  53    54    Downtown  DEVELOPMENT CORPORATION  March 24, 2016 Town of Smithfield PO Box 761 Smithfield, NC27577  Re: Street Closings for 32nd Annual Ham & Yam Festival  Dear Mayor, Council and Staff,  The 32nd Annual Ham & Yam Festival will be held Saturday, May 7,2016. Tens of thousands ofindividuals from Smithfield, Johnston County, and the state ofl North Carolina attend, enjoy, and benefit from this annual Smithfield event, with many ofthem staying overnight in our hotels, as well as shopping and dining at Smithfield businesses. As you know, the Ham & Yam Festival is the largest event that brings our community together and offers entertainment in a family-friendly environment. We are very excited about this year's activities, including the Saturday evening concert headlined by rising As inj previous years, we request permission to close downtown streets used during the  country artist. James Wesley.  festival:  6:00 p.m., Friday, May 6  Johnston Street from Second to Front Street Church Street from Second Street to Front Street Front Street from Church Street to Market Street Johnston Street from Second tol Fourth Street Third Street from Market Street to Church Street Second Street from Market Street to Church Street  10:00 p.m., Friday, May 6  We request that these streets remain closed until 11:00 p.m. on Saturday, May 7, or such time that automobile traffic is appropriate, in order to ensure the safety of festival attendees and ensure that the festival runs as smoothly as possible.  200 South Front Street e Smithfield, North Carolina 27577 e (919)934-0887  55    The Downtown Smithfield Development Corporation appreciates the support ofthe Town ini making the Ham & Yam Festival possible. Wehope you all will join us on May  7. Sincerely, S00 Sarah Edwards Executive Director  200 South Front Street e Smithfield, North Carolina 27577 e (919)934-0887  56    Town of Smithfield's Planning Department  P.O. Box 761 or 350 East Market Street Smithfield, NC: 27577 Effective: January 2008  STED NORTH CAROLINA  Temporary Use Permit Application  All Completed applications should be submitted to the Town of Smithfield's applicants should read the following pages before property owner must be attached.  Planning Department at least four weeks  permit processing time. Ifa from the  completing all sections required.  prior to the event,  person other than the property owner  Incomplete applications may increase the  signs this application, a notarized written authorization  Asite plan/diagram of event property MUST BE ATTACHED  (see attachments) Construction Trailer  TYPE OF EVENT Expansion or replacement ofe existing facilities Sale of agricultural products grown off-site Sale of fireworks Special event, over 100 people in attendance Athletic event on streets, greenways Other (please describe). Hamand Van Pestivo Applicant name Sarah Edwads  PERMIT FEE $50.  Real estate sales office or model home Sale of non-agricultural products, except Not-for-profit event, over 100 people in fireworks Town recognized event Hw XI Live Band /C Concert  attendance andMamRahol  Name of Event  DoMtOw Smilhhcd Location of Event (exact street address)  E-mail address_ Smmafeld, NC  Address  ddcsamin@adl.cm  20 Fnnt &7  Zip_ 27877  Day phone @19)994-0907 Event set-up/start time/date amplification  Mobile phone (gio) 796-7899 Event clean-uplend date/time. Will food or goods be sold? Ves  lapm,51W20l6 hours go -q:30pon  Sound  5/717016  llpm Polte  Security provided by Smithfield Police or private security (describe duties): Smi-aheld Will any Town property be used (i.e., streets, parks, greenways)? Shrecs, Do you wish to: Restrict animals at this event? (circlecYes Ihereby certify that thei information contained in this Saroi Edwsards Applicant's name (print) Method of payment: Cash Reviewing Planner: (Note: See attached letter)  Private agency name & phone, ifa applicable:  Tww Commeyns Prohibit Fireworks? (circlYes  No)  No) certify that this event concerning the regulations for 312412olb Date  will be conducted per all applicable local laws. application is true to the best of my knowledge and Ifurther Temporary Uses. Icertify thatlhave notified certify that I have received the attaçhed information  all adjoining property owners oft they  Signature  -  PLEASE RETURN THIS PERMIT TO INSPECTIONS AND PERMIT  DEPARTMENT WITH $50.00FEE.  Check  Credit card  Amount $_  HTE Date:  57    58    Downtown  DEVELOPMENT CORPORATION  March 24, 2016 Town of Smithfield PO Box 761 Smithfield, NC: 27577  Re: Wineries at 2016 Ham & Yam Festival  Dear Mayor and Council,  The purpose of this request is to again seek Town Council permission to allow wineries toj participate as vendors at the 20161 Ham & Yam Festival. The request is to allow these wineries to offer tastings and sales of their products within the festival area. This provision is allowed under Smithfield Town Code - Chapter 17, Section 17-7 pending Wineries have participated in this manner for the last five years without incident, in addition to other community events throughout North Carolina, and have all applicable NC ABC licenses and permits for festival events. Furthermore, all wineries allowed to participate shall have appropriate insurance giving hold harmless coverage to the Ham & Under their NC ABC license, each winery will be responsible for checking identification and instructing the purchaser that bottles oftheir product may not be opened within the Ham & Yam Festiyal area. Tastings will be limited toj pill-size dispensing cups, to The purpose of this request is not to change the family-friendly reputation of the festival, but to allow recognized agricultural businesses to showcase their products. Thank you for your consideration. Should you have any questions, please let me know.  Town Council approval.  Yam Festival and Town of Smithfield.  prevent anyone being overserved.  Sincerely, 8l6 Sarah Edwards Executive Director  200 South Front Street e Smithfield, North Carolina 27577 e (919)934-0887  59    60    Downtown  DEVELOPMENT CORPORATION  March 24, 2016 Town of Smithfield PO Box 761 Smithfield, NC 27577  Re: Street Closings for Third on Third Summer Concert Series  Dear Mayor, Council and Staff,  Downtown Smithfield's Third on Third Summer Concert Series will include concerts on Asi in previous years, we request permission to close downtown streets used during the  Friday, May 20, June 17, and September 16, 2016.  event:  5:00 p.m., Friday, May 20, June 17, and September 16, 2016 Johnston Street from Third Street to Second Street  We request that these streets remain closed until 11:00 p.m., or such time that automobile traffic is appropriate, in order to ensure the safety ofattendees and ensure that the event The Downtown Smithfield Development Corporation appreciates the support of the Town ini making this event possible. Wel hope you all will join us for our concerts.  runs as smoothly as possible.  Sincerely,  800a Sarah Edwards Executive Director  200 South Front Street e Smithfield, North Carolina 27577 o (919)934-0887  61    Town of Smithfield's Planning Department  P.O. Box 761or 350 East Market Street Smithfield, NC 27577 Effective: January 2008  STHED  NORTH CAROLINA  Temporary Use Permit Application  Completed. applications should be submitted to the Town of Smithfield's Planning Department at least four permit processing time. Ifa person other than the property owner signs this application, a As site plan/diagram of event property MUST BE ATTACHED (see attachments)  All applicants should read the following pages before completing all sections required. Incomplete applications weeks prior to increase the event.  may  the  from the property owner must be attached,  notarized written authorization  TYPE OF EVENT Expansion or replacement of existing facilities Sale of agricultural products grown off-site Sale off fireworks Special event, over 100 people in attendance Athletic event on streets, greenways Other (please describe).  PERMIT FEE $50.  Construction Trailer Real estate sales office or model home Sale of non-agricultural products, except fireworks Not-for-profit event, over 100 Town recognized event Live Band/Concert bluc 2cH  in attendance  people  Thivd SA Thvd SwmmerGnct dents Applicant name Gmn Edwvards Day phone @1a) 934-C0B7  of E. denstwn Siveet of Event (exact street address)  Name of Event  E-mail address_ dsdCnaheaal.Com  Address 200 6 Fhont St Smilheld  NC  Zip_ 277877  Mobile phone. (qic) 146-7499 Will food or goods be sold? No  Event set-up/start time/date 5120, 141,94 5pm Event clean-up/end date/time Opm  Sound amplification hours 7-Opm Private agency name & phone, if applicable:  Security provided by Smithfield Police or private security (describe duties): nla  Will any Town property be used (i.e., streets, parks, greenways)? Jonnstw Shect  Do you wish to: Restrict animals at this event? (circle Yes No) Prohibit Fireworks? (circle Yes) No) Ihereby certify that the information contained in this application is true to the best of my knowledge and I further will be conducted per all applicable local laws. lcertify that I have received the attached information conceming certify the that this event for Temporary Uses. Icertifyt that! have notified all adjoining property owners of the planned temporary use.  regulations 3124114 Date  Sova Edwads Applicant's name  Ro  (print)  Signature  PLEASE RETURN THIS PERMIT TO INSPECTIONS AND PERMIT DEPARTMENT WITH $50.00 FEE.  Method of payment: Cash Reviewing Planner: (Note: See attached letter)  Check  Credit card  Amount$_  HTE. Date:  62    Domntown TTHFIEI DEVELOPMENT CORPORATION  March 24, 2016 Town of Smithfield PO Box 761 Smithfield, NC: 27577  Re: Street Closings for Smithfield's Independence Celebration  Dear Mayor, Council and Staff,  Smithfield's Annual Independence Celebration will be held Sunday, July 3, 2016. Hundreds of people from Smithfield and across Johnston County attend and enjoy this As inj previous years, we: request permission to close downtown streets used during the  event celebrating our nation.  event:  12:00 p.m., Sunday, July 3 5:00 p.m., Sunday, July 3  Third Street from Market Street to Johnston Street Johnston Street from Second to Fourth Street Third Street from Johnston Street to Church Street  We request that these streets remain closed until 11:00 p.m. on Sunday, July 3, or such time that automobile traffic is appropriate, in order to ensure the safety of attendees and The Downtown Smithfield Development Corporation appreciates the support ofthe Town in making this event possible. Wel hope you all will join us on. July 3.  ensure that the event runs as smoothly as possible.  Sincerely,  &eas Sarah Edwards Executive Director  200 South Front Street o Smithfield, North Carolina 27577 e (919)934-0887  63    Town of Smithfield's Planning Department  P.O.I Box 761 or 350 East Market Street Smithfield, NC: 27577 Effective: January 2008  ED NORTH CAROLINA  Temporary Use Permit Application  Completed applications should be submitted to the Town of Smithfield's Planning Department at least four weeks prior to the event. All applicants should read the following pages before completing all sections required. Incomplete applications may increase the permit processing time. Ifa person other than the property owner signs this application, a notarized written authorization  from the property owner must be attached.  As site plan/diagram of event property MUST BE ATTACHED (see attachments)  TYPE OF EVENT Expansion or replacement of existing facilities Sale of agricultural products grown off-site Sale of fireworks Special event, over 100 people in attendance Athletic event on streets, greenways Other (please describe).  PERMIT FEE $50.  Construction Trailer  Real estate sales office or model home Sale of non-agricultural products, except fireworks Not-for-profit event, over 100 people in attendance Town recognized event. FADS Live Band/Concert  Indopundencu Celebrnhi Applicant name Sarin fdiwads Address 700 S. Fmnt 8 Day phone 19) 934-0807 Event set-up/start timeldate Hpn, 11216 Sound amplification hours 5pm-Opmn -  l00-700 block ofShad SD70hak vff-Bhngin  Name of Event  Location of Event (exact street address) E-mail address_ dsacsoahPAel.cme  Smmahed  NC  Zip_ 27877  Mobile phone 919)146-2999 Event clean-uplend date/time lipn 7131L Will food or goods be sold? Ves  Security provided by Smithfield Police or private security (describe duties): SminbeldPatice.  Private agency name & phone, if applicable:  Will any Town property be used (i.e., streets, parks, greenways)? breets Do you wish to: Restrict animals at this event? (circle(Yes) No)  Prohibit Fireworks? (circle Yes No)  Ihereby certify that thei information contained in this application is true to the best of my knowledge and Ifurther certify that this event will be conducted per all applicable local laws. I certify that I have received the attached information concerning the regulations for  Temporary Uses. Icertify thatlhave notified all adjoining praperty owners oft theplanned temporary use.  Scvaun Caluards  3124/1l0 Date  Applicant's name  BoC  (print)  Signature  PLEASE RETURN THIS PERMIT TO INSPECTIONS AND PERMIT DEPARTMENT WITH $50.00 FEE.  Method of payment: Cash Reviewing Planner: (Note: See attached letter)  Check  Credit card  Amount $  HTE. Date:  64    Downtown  DAVPIOPIENTCORPORATON  March 24,2016 Ms. Shannan Williams Town Clerk Town of Smithfield POJ Box 761 Smithfield, NC: 27577 Re: DSDC Board Appointment  Dear Ms. Williams and the Smithfield Town Council,  As stated in Paragraph 8 oft the Downtown Smithfield Development Corporation bylaws: Vacancies on Board. When a vacancy shall occur on the Board of] Directors, the remaining members oft the Board shall nominate and elect aj person toi fill the vacancy and the nominee shall become al Director upon approval by resolution of  the Smithfield Town Council.  The Board of] Directors oft the Downtown Smithfield Development Corporation would like to recommend that Mr. Ross Lampe be appointed to the Downtown Smithfield Development Corporation board and serve the: remaining term of the vacant seat, which The Downtown Smithfield Development Corporation is formally requesting approval and asks that this be placed under the consent agenda for the Town Council's next meeting. Thank you in advance for your consideration. Please feel free to contact me if you have  expires in January 2017.  any questions. Sincerely,  80656  Sarah Edwards Executive Director  200 South Front Street o Smithfield, North Carolina 27577 e (919)934-0887  65    Jowmtown  DEVELOPMENTOORPORATION  Downtown Smithfield Development Corporation Board of Directors Candidate Application  Name  Ross LAmpe.  Business Guy C Lee mtg 6. Business Address 235 E. MAR ICET s7.  Email LAmpeRQG GuyeLEE. Com, Business Phone 919 938. 4900  Cell Phone 252-67/-0157 Home Phone. 919934 - 2290  Home Address 711 S.CeRceNt DR, Smithfield  NC  Brief Biography  BORN : Edcelan:  Aug7. 1929  MC. Shte dhsr 1951  WoRk : Guy C Lee miG.  1954- Zo(5 E6lra).  Specific Qualifications for DSDC Board of Directors  fomen ChAIRRANI TCC. Bemidd Thusta  1 I 1/  I 11 1  Southen Forest roclest MAL Soutten iice Suapeslees Zocaw CARROLA Lumber Doalen Nagse..  66    Committee (indicate which committee best suits your interests):  Promotions  Marketing Downtown Smithfield through events and advertising to attract customers, potential  investors, new businesses, residents, and visitors. Design & Physical Improvement  Enhancing Downtown Smithfield's physical appearance through building rehabilitation, compatible  new construction, public improvements, and design management systems.  Economic Development  Strengthening Downtown Smithfield's economic base and creating new opportunities through  careful analysis and appropriate mixed-use development. List three results you would like to see the DSDC accomplish  1.  More  PARKING.  2.  Rehnb  ol cty  Hll.  3.  FNEeon ohulo Gsuilay tove PArking  Membership in other organizations Organization Guy Clesms6 fke LAmps G. LAmps + malg hnur Lumfa. Wha. (953 Cenyteny Meslet St2x' BA leh. Zoo3 - 2015 Please submit application to: Downtown Smithfield' Development Corporation 200 S. Front Street Smithfield, NC 27577  Dates  ActivlleslLeadership Sruidank y-Gan. Sec- Treese. Garti Gaskan  1954 = zo15 1969- Zo15 1954- zo1s 1999 -20  67    68    Town of Smithfield Town Council Action Form  Consent Item: Consideration and Approval of Resolution # 581 (08-2016) Requesting the NCDOT Fund and construct school access improvements at the  Smithfield Selma High School and Neuse Charter School  Date of Meeting: April 5, 2016 Presentation: Consent Agenda Consent Agenda Item:  Date Prepared: February 19, 2016  The Town of Smithfield was contacted by Tim Little of the North Carolina Department of Transportation requesting that the Town adopt a resolution to support school access improvements at the Smithfield Selma High School and Neuse Charter School. Attached hereto  ist the proposed resolution. Action Requested  Staff is requesting that the Council consider adopting Resolution # 581.  69    RESOLUTION # 581 (08-2016) Neuse Charter School  Requesting the North Carolina Department orTransportation to  Fund and Construct School Access improvements at Smithfield Selma High School and WHEREAS, the North Carolina Department ofTransportation promotes the wellbeing and safe  public travel for communities across the State by providing new roadways, improvements to existing roadways, roadway maintenance, and public  transportation; and  WHEREAS, the Town of Smithfield Town Council considers the general safety of the  motoring public as well as the safe and efficient ingress and egress access at all school facilities in the Town of Smithfield is the utmost ofimportance; and  WHEREAS, certain conditions now exist along Booker Dairy Road in the vicinity of the  Smithfield Selma High School and the Neuse Charter School that creates unsafe conditions for students, parents, pedestrians, school staff, and the traveling public  during school hours; and  WHEREAS, the Department of Transportation has requested the Smithfield Town Council  endorse their efforts to fund and construct needed improvements at Smithfield Selma High School and the Neuse Charter School to mitigate the current unsafe  conditions.  NOW, THEREFORE, BE IT RESOLVED that the Smithfield Town Council does hereby support and endorse the North Carolina Department of Transportation's efforts to fund and construct the necessary transportation improvements at Smithfield Selma High School and the  Neuse Charter School in support ofassuring safe roadway conditions.  Adopted this the  day of  2016.  M. Andy Moore, Mayor Town of Smithfield SND  Attest:  Shannan L. Williams Town Clerk  70    JOHNSTON COUNTY  JOHNSTON COUNTY EMERGENCY SERVICES  Post Office Box 530, 120 South" Third Street Smithfield, NC27577 (919)989-5050 (919) 989-5052(Fax)  MEMORANDUM  TO: FROM: DATE:  Shannan Williams, Town Clerk  Sandy Wood, Emergency Management Planner  March 1,2 2016  SUBJECT: Agenda Item - Hazard Mitigation Plan Adoption and Resolution  Johnston County Emergency Services, in collaboration with North Carolina Emergency Management, has received approval from FEMA to be a part of the Cape Fear Regional Hazard Mitigation Plan. This regional effort is in conjunction with multiple counties in the Domestic Preparedness Region to increase Emergency Management efforts. In order to be a part of this regional effort, Johnston County and its local municipalities must adopt the Cape Fear Regional Hazard Mitigation Plan. As part of this process, Johnston County is required to update/revise its specific portion of the plan every five years which includes the Town of Smithfield as well as the other local municipalities. In the latest update, the Johnston County Emergency Services staffhas performed a complete rewrite to follow the most recent guidelines from our State and Federal Johnston County Emergency Services respectfully requests the Smithfield' Town Council to review the Cape Fear Regional Hazard Mitigation Plan which includes the section specific to the Town of Smithfield and considerar resolution adopting the Capel Fear Regional Hazard Mitigation Plan. Staff from our Emergency Services Department will be on hand at yourl Town Council meeting to answer Int the meantime, please doi not hesitatet to contact me: at 919)209-8325iflcananswer. rany questions  partners.  any questions.  prior to the Council's next meeting.  71    RESOLUTION # 582 (09-2016) TO ADOPTT THE CAPE FEAR REGIONAL HAZARD MITIGATION PLAN  WHEREAS, the' Town of Smithfield is vulnerable to an array of natural hazards that can cause loss oflife WHEREAS, the Town of Smithfield desires to seek ways to mitigate situations that may aggravate such WHEREAS, the development and implementation of a hazard mitigation plan can result in actions that WHEREAS, iti is the intent of the Smithfield Town Council to protect its citizens and property from the effects ofnatural hazards by preparing and maintaining al local hazard mitigation plan; and WHEREAS, it is also the intent of the Smithfield Town Council to fulfill its obligation under North Carolina General Statutes, Chapter 166A: North Carolina Emergency Management Act and Section 322: Mitigation Planning, of the Robert T. Stafford Disaster Relief and Emergency Assistance Act to remain eligible to receive state and federal assistance in the event of a declared disaster affecting the Town of WHEREAS, the Town of Smithfield, in coordination with Johnston County, Chatham County, Harnett County, Lee County, Moore County and the participating municipalities within those counties, has prepared a muli-jurisdictional hazard mitigation plan with input from the appropriate local and state WHEREAS, the North Carolina Division of Emergency Management and the Federal Emergency Management Agency have reviewed the Cape Fear Regional Hazard Mitigation Plan for legislative compliance and has approved the plan pending the completion ofl local adoption procedures; NOW, THEREFORE, BEI ITE RESOLVED that the Smithfield' Town Council hereby: 1. Adopts the Cape Fear Regional Hazard Mitigation Plan; and  and damages toj public and private property; and  circumstances; and  reduce the long-term risk to life and property from natural hazards; and  Smithfield; and  officials;  2. Agrees to take such other official action as may be reasonably necessary to carry out the  proposed actions of the Plan.  Adopted this the 5s: day of April, 2016.  M. Andy Moore, Mayor  ATTEST:  Shannan Williams, Town Clerk  72    PAT MCCRORY Governor Secretary  NC  NICHOLAS J. TENNYSON  Transportation  March 3, 2016 Ms. Shannan Williams, Town Clerk Town of Smithfield P.O. Box 761 Smithfield, North Carolina 27577 Dear Ms. Williams:  The North Carolina Department ofTransportation recently reviewed the speed limit on SR 1923 (M. Durwood Stephenson Hwy/E Booker Dairy Road). The section that was previously constructed between US 70 Business (Market Street) and SR 1003 (Buffalo Road) was Please find enclosed the Municipal Ordinance forms which the' Town of Smithfield will need to execute in order enact the above speed limit correctly throughout the section between US 70 Business (Market Street) and US301 (BrightleafBlvd.). Please have the enclosed Municipal Certificates completed by the proper town officials and return the originals to us for further processing. These actions will not affect the speed limit signing currently inj place. Thank you in advance for your help with this matter and if you have questions or need  signed as a 45mph speed limit.  additional information, please advise.  Sincerely, Jsk Todd Lewis, PE CTL C:  Assistant Division' Traffic Engineer  Mr.J.P. Harrell, PE Mr. P.H. Daughtry, II, PE File  Nothing Comparesn State ofNorth Carolina I Department ofTransportation I Division4Traffic: Services 509 WardE Blvd. I POE Box 3165 I Wilson, NC27895-3165  (252)237-6164 73        Certification of Municipal Declaration To Enact Speed Limits and Request for Concurrence  Concurring State Ordinance Number: 1070353 Division: 4 County: JOHNSTON Type: Municipal Speed Zones Road: SR 1923  Municipality: SMITHFIELD  Car: 45 MPH  Truck: 45 MPH  Description: Between US 70 Business (Market Street) and 0.44 mile west of SR 1003 (Buffalo Road).  Municipal Certification  Clerk of  do hereby certify that the municipal  governing body, pursuant to the authority granted by G.S. 20-141(f), determined upon the basis of an erigineering and above on the designated portion oft the State Highway System, which shall become effective when the Department of Transportation has passed a concurring ordinance and signs are erected giving notice of the authorized speed limit.  traffic investigation and duly declared, on the  day of  20_  the speed limits ass setf forth  The said municipal declaration is recorded as follows:  Minute Book:  Page:  Ordinance/Resolution Number:.  Iny witness whereof, Thave hereunto set my hand and ther municipal seal this  day  of  20_  (signature)  (municipal seal)  Department of Transportation Approval  Division:. Region:.  Title: Title:  Date: Date:.  Page1 of1  75    Certification of Municipal Declaration To Enact Speed Limits and Request for Concurrence  Concurring State Ordinance Number: 1070354 Division: 4 County: JOHNSTON Type: Municipal Speed Zones Road: SR 1923  Municipality: SMITHFIELD  Car: 45 MPH  Truck: 45 MPH  Description: Between US 301 (Brightleaf Boulevard) and 0.013 mile east of SR 1003 (Buffalo Road).  Municipal Certification  Clerk of  dol hereby certify that the municipal  governing body, pursuant to the authority granted by G.S. 20-141(f), determined upon thel basis of an engineering and above on the designated portion of the State Highway System, which shall become effective when the Department of Transportation has passed a concurring ordinance and signs are erected giving notice of the authorized speed limit.  traffic investigation and duly declared, on the  day of  20  the speed limits as set forth  The saidi municipal declaration is recorded as follows:  Minute Book:  Page:  Ordinance/Resoluton Number:  Iny witness whereof, I have hereunto set my hand and the municipal seal this  day  of  20  (signature)  (municipal seal)  Department of Transportation Approval  Division: Region:  Title: Title:  Date: Date:  Page1of1  76    Certification of Municipal Declaration  To Repeal Speed Limits and Requestfor Concurrence  Concurring State Ordinance Number: 1052474 Division: 4 County: JOHNSTON Type: Municipal Speed Zones Road: SR 1923  Municipality: SMITHFIELD  Car: 45 MPH  Truck: 45 MPH  Description: SR 1923 (Booker Dairy Road) from US 301-NC 96 northward to SR 1003  Municipal Certification  Clerk of_  dol hereby certify that the municipal  governing body, pursuant tot the authority granted by G.S. 20-141(f), determined upon thel basis of an engineering and forth above on the designated portion of the State Highway System, which shall become effective when the Department ofTransportation has passed a concurring ordinance and signs are erected giving notice of the authorized speed limit.  traffic investigation and duly declared, on the  day of  20_  the repeal of speed limits as set  The said municipal declaration is recorded as follows:  Minute Book:  Page:_  Ordinance/Resolution Number:  Inv witness whereof, Ihave hereunto setr my hand and the municipal seal this_  day  of  20  (signature)  (municipal seal)  Department of Transportation Approval  Division: Region:  Title: Title:  Date: Date:  Page 1of1  77    78    MITHFIEIT  NORTH CAROLINA  Town of Smithfield Town Council Action Form  Item Title: Replacement ofHVAC Cunits at Hastings House Date of Meeting: April 5,2016 Date Prepared: March 22, 2016 Staff Work By: Lenny Branch, Public Works Director,  Presentation By: Lenny Branch Presentation Description:  The HVAC units at the Hastings House are over 28 years old and in desperate need for replacement. Int this year's(FY 15-16) budget, $14,000 was approved to replace the units. The scope of work consists of replacing Two (2) 1.51 ton units at thel Hastings house including new lineset, ductwork, pad for condenser and thermostats. A total ofTen (10)HVAC companies showed interest in the work, only Six (6) oft the Ten (10) contractors submitted prices. The  estimates received for the replacement project are as follows:  Lee Heating & AirConditioning Inc. Hines Heating & Air Pernell Heating &Air Carolina Comfort HTS/Heating & Air SPC Mechanical Corporation  $9,800.00 $10,350.00 $11,889.00 =$12,773.47 $15,800.00 -$16,923.00  Action Requested:  Council is requested to award the HVAC: replacement work to lowest bidder (Lee Heating & Air  Conditioning Inc.) in the amount of $9,800.00  79    Heat Pump Replacement Tabulation Sheet Hastings House (Downtown Development) 200S. Front St., Smithfield, NC27577  Proposed Cost to Replace 2 split heat pump systems  Vendor  Lee Heating & Air Conditioning, Inc. $9,800.00  PO Box, 626 Clayton, NC 27520 Hines Heating & Air PO Box 2360 Smithfield, NC27577 Pernell Heating & Air 519 5. Bright Leaf Blvd. Smithfield, NC27577 Carolina Comfort Air, Inc. 52121 US 70 Business W. Clayton, NC: 27520 HTS/Heat Transfer Solutions PO Box 445 Garner, NC: 27529 SPC Mechanical Corporation PO Box 90455 Raleigh, NC 27675 Vendor Suburban Services 201 SandyLane Smithfield, NC27577 B&SAir Conditioning Co., Inc. 5446 Elevation Rd. Benson, NC 27504 FSI Maintenance and Repair 6518-B Old Wake Forest Rd. Raleigh, NC 27616 484 W. Market St. Smithfield, NC 27577  $10,350.00 $11,889.00 $12,773.47 $15,800.00 $16,923.00  No Bids Submitted No Bid No Bid No Bid  Starling Heating & Air Conditioning No Bid  80    Pagel No.  of  Pages  rapasal P.O.E BOX626 CLAYTON, NORIHCAROLNA27820 PHONE 553-6957 FAX 553-0333 STATE LICENSE #9568  LEE HEATING & AIR CONDITIONING, INC.  PROPOSAL SUBMITTEDT TO Town of Smithfield STREET PO Box 761 CITY,STATE andZIP CODE Smithfield, NC 27577 ARCHITECT  PHONE 919-934-2580 JOSNAME Hastings House JOBLOCATION  DATE 2/29/2016  200 s Front St, Smithfield  DATEOFPLANS  JOBPHONE  Ne ropose herebyt tof fumishr material and! labor - complete ina accordance withs specifications! below, fort thes sum of:  Nine thousand eight hundred and no/100  9,800.00  dollars ($  Payment lober made asf follows:  Al material 5 guaranteed lo be as speclled. All work to be completed Ine a workmantike manner according to etandard; pracices. Any alteration ordevationf frome speclicationsl below Authorized Involving ektra cosls wil bee executed only upon wrlten ordera, and wili become ane extra Signature charge over anda above the esfimate. Al agreements contingent upan akikes, accidents or delays beyond ouro control Ownar to lire, tomado othar workers aret fuily covarod by Workman's Compensation Insuranoe. Weh herebys submits specifications ande estimates for:  Tim Lee 30  Timchu Note: Thisp proposal may be withdrawn! by uslinote accepted within  carry  ando necessary insurance. Our  days.  Upstairs:.  1.-.1 Rheem. 11/2_ton.14. seer. heat. pump.. including. new. lineset, ductwork,- pad..  for condenser and thermostat, disconnect box wiring.  Downstairs:  1-1Awi-tyyimia, new- -l-inesety ductworky pad-  for condenser- and thermostaty disconneet box wiring  Warranty:  10. year.. parts warranty,. 10 years.. compressor.Marranty-and.l-year: labor. warranty. by. Lee. Heating.A.Air. Conditioning. from. date.of.. installation,  RECEIVED FEB  29206  81    H  HINES HEATING & AIR  February24,2016 Lenny! Branch POI Box761 Smithfield, NC27577 RE: Hastings House Dearlenny,  Town of Smithfield Public Works Department  Thankyou for considering Hines Heating and Air for the Town of Smithfield's HVAC needs. Our proposal Provide labor andi materials to install (2): 1.51 ton split! heat pumps and replace trunk ducts andi flex runoutsi for both systems. Includes air handlers, condensing units, new line sets, programmable thermostats, new disconnects and wiring from disconnects to units. Also Includes permits forwork.  fort the: subject property is as follows:  Total-$10,350.00  Equipment tol bel Heil (Carrier equivalent) 14 SEER, R410-A 1y year parts and labor warranty, 5 year compressor warranty  Ally work willb be performed during regular business hours. This quote is good for 30 days.  Regards, SusamWise Susan Wise Hines Heating and Air 919-934-3959  PO. BOX 2360 SMITH-FIELD, NC 27577 IP919-834-9359 IF 919-209-5228 I LICENSE #13732  82  RECEIVED FEB 24206    Proposal Chandler PERNELL, INC. Since 1977 P.O. Box 2200 * Smithfield, North Carolina 27577  (919)934-0153 PHONE 919-934-2580 JOBN NAME JOBLOCATION 200 S. Front St. ** Heat Pumps **  License # 30087  PROPOSAL SUBMITTEDT TO Town of Smithfield STREET POI Box 761 CITY.STATE. ZIP Smithfield, NC 27577  DATE February 29, 2016  Downtown Development Office (Hastings House)  Furnish materials and labor to replace two (2) split heat pump systmes exactly as requested:  Capacity: 1.5 Tons Seer: Refrigerant: R410A  14  1. Install new air handler in place ofe existing in attic and crawl space.  2. Install new outdoor units in place of existing. 4. Install new programmable thermostat. 5. Replace sheet metal trunk duct and flexi runouts.  3. Install new refrigerant piping between indoor and outdoor units.  6. Install new electrical disconnects. Replace wiring from disconnects to units. Reuse breakers and wire from breakers to disconnects. All work will be performed during regular business hours. Eleven Thousand Eight Hundred Eighty-Nine and 00/100 Alin matertali isg gueranteedtob bes Bs spacified. Alwokb lobec completadinav workmanlike manners accordingtos standardp practicas. Anye allerationo ord deviationf from: above apecificationsl lnvoMnge exrac costsy willb bacome ane extra cherge over enda above the estimate, Aba agreementso contingentu upons strkes, acoldents or delaysb beyondo ourc controt. Owner lod canyf fire, tomado ando atherr necessaryl Insurancs. Acceptance ofPropasal- the above prices, specificatlons and conditions ares satisfactory ande areh hereby accepted, Yous are authorized tod do thev work ass specifled. Payment willl ber made as  We Propose hereby tof furnish material andl labor- complete ina accordance with above specifications, fort thes sum of $11,889.00  dollars  Payment to be made as follows:  Balance due at completion.  lfane aliomeysisusedtoc collectt theb balanoe, atlomey foes ando costs shallt bee addedt tot theb balance duec ChandlerF Pernelll Inc: Interests shallr runontheb balance at11 1/2% pern month  Authorkzed Signature Note: Thisp proposaln maybe withdrwnbyusl ifnota accapted withhn  10 days  joutlined above. Date ofA Acceptance:  Signature Signature  83    RECEIVED FEB 222016  EBPBIG Comfort Air Inc. Comfort is Our Middle Name 2/22/2016 Proposal#: R10222016162946-1 TRANE AIR HANDLER  Name: Site Address: 200S. Front Street City: State: Phone.9199942580ZP: TRANE XR 14 HEAT PUMP  Hasting House. Smithfield NC  Consultant Travis" Tart Billing Address: City: State: Phone: Base System: Optional Items Total: Sales Tax: System Total: Initial Investment Balance: Term: Investment Type: Neti investment. After Credit & Rebates  Date:  27577  Zip:  System Investment CCAI Discount  $14,192.74 $0.00 <$1,419.27> <$0.00> $0.00 $12,773.47 $0.00 $12,773.47 $12,773.47  Rate: %  Est. Payment: $0.00 Check  Purchased Accessories  Model No:- ONE FLOOR Descriptions- PRESSURE1 TESTTO ENSURE DUCT' WORKIS PROPERLY: SEALED  Bys signing this agreementl acknowledge thati have read and understand eachp page, including the terms and conditions.  Representative Approvedby  Date Date  Customer  Date  +5212US 70 Business W. Ph: 104607H1-wwwCauinaCamoAram-dL9159093829077  Page 1  84    EBPOIREREN conifort Air Inc. Comforti is Our Middle Name Proposal Number R10222016162946-1  Name Hasting House. Model#  Date 2/22/2016 Tax Credits and Rebates Inclusions  Components in Base System Investment  Qty, 2 TEM4A0C18 2 WEMO502 2 TH722001035 3 3/4-3/8-25 CLEAN 2 ELEC-RECON-OD2 2 CONDRAIN- GRAVITY 1 DRIPPAN-FS 2 14INCH SUPPLY RUN 2 ONEFLOOR RUN 2 RETURN-LINED- PLENUM 8 BINCHLEVELING BLOCK BLOCK 2 36X36PAD 1 PERMIT COMMERCIAL 2 HP-AH-2  Description  TEM4 SERIES- 1 1.5TON TRANE. AIR HANDLER 5KWTRANE STRIP HEATER FORI TEM3 SERIES THERMOSTAT 3/4) X: 3/8 LINESET UP TO: 25 FEET DATE REPLACE DISCONNECTS ON COMPRESSOR. REWIRE ANDI REPLACE BREAKER CONDENSATE GRAVITY DRAIN DRIP PAN FOR AIRI HANDLER WITHFLOAT SWITCH PRESSURE TEST TO ENSURE DUCTWORKI IS  2 4TWR4018D1000A XR14-1.5TON TRANE HEATI PUMP  Air Clean Quality up work Package areal before! Complete system start up. leaving material Energy saving setback thermostat Ensures proper drainage Ensures: safety andi insurability Reliability Package Remove and recycle usede equipment for environmental safety. Sealed connections for greater energy  worksite  HONEYWELL: FOCUSPRO 7000 PROGRAMMABLES 3H/2 Copper refrigerant lines, highest quality  2 ANNIVERSARY CLEAN AND SERVICE. AFTER ONE YEAR OF INSTALL Energy Savings Package  AND AH- Includes Permits.  Exclusions  PROPERLY SEALED  16 6INCHSUPPLY GINCHSUPPLYRUN 2 PLENUM-LINED SUPPLYF PLENUM LINED  RETURN PLENUM LINED ADD BINCHLEVELING BLOCK 38X3BOUTDOORI PAD COMMERCIAL PERMIT  4 41 INCHLEVELING ADD4INCHLEVELING BLOCK  INSTALL H/P ANDI NEWAIRI HANDLER-LEVEL2  Installation Instructions  Remove and replace existing system with a1 1.5ton 14,00SEER Trane heat pump, pad for outdoor unit, emergency heating element, programmable Honeywell 7000 comfort control, new complete 1.5ton duct system(R.8 insulated), installl balancing dampers to allowe even airflow, replace drains to assure proper drainage, replace refrigerant lines tos assure proper operation and maximize efficiency, alil low and high  voltage, and ally permit andi inspection fees arei included. Warranty: 10yr Compressor 10yr Coils 10yr Parts 1yrLabor Bys signing this agreementl acknowledget thatl Thave read and understand each page, including the terms and conditions.  Representative Approved by  Date Date  Customer  Date  5212US 706 Business' W.. Ph: 9180-77l-wwwCadinicemArmiCL.3598909828077  Page 2  85    CAPolRE* Cortifort Air Inc. Comfort is Our. Middle. Name 2/22/2016 Proposal#: R1022016162946-1  Name: Site Address: 200 S. Front Street City: State: Phon8:919-8342580ZP:  Hasting House. Smithfieid NC  Consultant Travis Tart Billing Address: City: State: Phone:  Date:  27577 Your Home  Zip:  Consultant  Proposal Notes  Terms & Conditions: This proposalis validi for 30 days from creation. At thatp pointitmay be voided! by us at our discretion. Payment willl be Thel homeowner must! be present during inspection. Ifthei inspection fails due tot thel homeowner not being present ort to any fault oft theiro own,  due upon completion ofs said work.  the homeowner is responsible for any re-inspection fees,  Wel hereby propose tot furish material andi labori in complete accordance withi the above specifications for the sum of:  Twelve Thousand Sevenk Hundred Seventy Three Dollars and Forty Seven Cents (Total extended Price with" Taxa after Discount) Bysigning this grementlecknowledge that! have read and understand eachy page, including the terms and conditions.  $12,773.47 Date Date  Representative Approved by  Customer  Date  5212 US. 70 Business' W.. Ph: 819450.771-www.CarlmeARICE#31689.20882977  Page 3  86    Date: February: 29: 2016 Quote! #Q1-02-29-HVAC  HYS  Heat Transfer Solutions  To:  Lenny Branch Smithfield Public' Works Department P.O. Box 761 Smithfield N.C. 27577 919-934-2596 919-934-1522  From: Greg Stephenson Heat Transfer Solutions P.O. Box 445 Garner N.C. 27529 Phone: 919-630-4476 Fax: 919-938-9276 EMAIL: regstephensonehtmecon  Phone: Fax: Email: Project:  mpamanemtnresnccom HASTINGS HOUSE NEW HVAC: SYSTEM.  Location: 200SFRONT: STREET SMITHFIELD N.C. 27577  REPLACEMENT SYSTEM COMPONETS:  Heat Transfer Solutions, inc. Proposes to Instali Two (2) New 14-SEER, R-410A 1.5Ton Heatpump Systems, (1) system for downstairs and (1)system for upstairs. Both systems to include new refrigeration line sets, condensatation drain lines, programmable thermostats, service disconnects, load: side wiringf from service disconnect tob both air handier and condensing units, condenser unit pads, condensation drain lines and sheet  metal trunk duct & flexible runouts.  This proposali includes (2) new: 1.5Ton 14-SEER, R-410A Heatpump! Systems:  Primary AirHandler: System Primary Condenser System Auxiliary electric strip heat Metaltrunk: and flexible air ducts Refrigeration' lines Thermostat control wire Service Disconnects Loads side wiring from service disconnect to unit Auxiliary drain pan Condenser unit ground pad Condensation drain lines Programmable: thermostat Required materials to properly Install  Continue to Page2  RECEIVED FEB 292056  87    Hastings House HVAC System Replacement  From pagei  Base Price Sum For The Smithfield Public Works Department..  .$15,800.00  Clarifications: above.  1. This proposal includes installation of only Items listed above.  2. This proposal includes installation of Two (2) new 1.5Tonk Heatpump cooling and heating systems as stated 3. This proposal includes removal ofe existing HVAC units and associatedi items connectedi tot them. 4. Price is based on having access to all required areas during normal business hours (8am-5pm) Mon-Fri. 5. Noi lift ors scaffold has been included ini the above price. Lift or Scaffold ifrequired to be provided by owner.  6. This proposal includes new programmable thermostats. 7. Price is based on new thermostat wire.  8. This proposal includes new service disconnects and load: side wiring fore each system. 9. This proposal includes load side wiring including final terminations thel HVAC equipment. 10. This proposal excludes replacement of primary! breakers serving the HVACunits. 11. This proposal excludes replacing or repairing line side wiring from breaker tos service disconnect, 12. This proposal excludes all wiring tot the lighting, security system or Fire Alarm System. 13. This proposal excludes smoke detectors and or connecting to them. 14. This proposal includes required permits. 15. Allv work to meet locala and state code requirements.  Flrm Accepted By. Title Date  By:  Greg Stephenson  Sigaature:  Date:  Important: Agreement Pricesg good for 30 dayso only fromp proposaidate unless time isextendedi inv writing  N.C. Electrical License #19938  N.C. HVACLicense; #19132  88    PROPOSAL SPCMechgaical Corporation B.0. Bor 90455 Rakigh, Narth Carona 27675 0919)951-7228 FAX(15,97.8768 NCLrensg#19479  BOPOAESETAITTDTO TownofSmithtisk STREET POB076) CITY,STATE. AND ZP CODE Smith6-laNC27S7 ARCHIFEGI  DATE Marchi,2016 JR: NAME Heat Pumpl Raplavement JOB LOCATION asthogs Hoube DATEC OF FLANS  WE HEREAY BUBMIT SPECIFICATIONS. ANDI SSTINATESE FOR:  SRCI Mectantcal proparer' to provkie labor an4 materials fo replace lwo spla heat pump syslecs s the Hastings Houss. One system Sorvoa the opsiairs end pne thee dosmstairs, Systens wil have 8 capaeity ef1s vans eseh. New systems will Be B4 SBER: and uRe  R410Areligerant Wei ioclodet dha Elfowing: I. Irslall tewe airhndiorinplaces ofexisting in attic and craswi space. 2. Estall neve outdoor s ia plase of axisthng. 3. instail BASFI rofrigiaat pipingt batween Indoorand odoor unta. 4. Tnssall aew progmmmablet dherastat. 5. Replace sbecmatal bunk ductand floy tusous. Ali wock wilbeperfomed deringregular hsinkss hoas.  lasall mew electrical dsesaneuh Replose wiring from disoeletg 1o imies. Reude bieakers and wire from brcakess s  dissonsects.  Wo: apprecktet tauppaaimnis. Phasesal fyout have any guestions. SNI THOUSANDNINE HUNDREDT TWENEY THBEDOLLARSGSI6PAA)  Wel hercby proppgai ioi fish miris andfer Bber- gompletei hns accordange witss above specifications, foc bhes Sume af  PAYMENTTO! BEMADBASFOLOWS PAYMENTDUE3DI DAYS FROA DATE OFI VOICE  AL MABERIAL s QUARANTEED TO BE AS SBCIER ALL WORK 70 BE OCMPEED IN A3 WAREPANLEE MANIER ADCORDNG 76 STANDARDI PACIUCES. ANY ALTERATIONE OR DEMIATKMERON, ABCVES SACICALCASHVAYNPE EXIRA 04T WILLE BE EXECUTEDONLY UPAN WRTTEN ORGIRS, AND WILLECOME ANE FARA CHARGE OVERA AHD ABDVE:  ESTMATE AM ABREMENTS CONFNENTURON STARES, ACCENTS OR DEMANSBESGND OUR CONEROL OWRER1 BO CARRY FRE, DORNADD. AI OTER NEGESSARY MSURANCE QUR  WORSERS, AREFUILYCOVBREDBY WORXMANSCOMPISATKONESUENISE  AUTHORIZED: SIGNATURE,  BAil BILLDAFL  NOTE WEMAYT WIHRAWT TSE PROPOSALIFNOT ACCEPTODWTIN) J0DANS,  ADCEYTANGE OP MROPOSAL- THE ABOVB PRCES, SPECIFATIONE ANDOONDRDNS ARE BAISFANIGRY. AND ARE KERESY ACCEPTED  Vou AREAITRHORIZED7OED7ODOTAEWORS. ASSECIAED PAIMENT WALDEMADEASOLTIAEP, AE,  SMGNATURE, DACE.  L.  TOS HP Repll FasingHo830136  .  RECEIVED NIAO -1205  89    90    Town of Smithfield Town Council Action Form  Item: Various Budget Amendments Date of Meeting: April5,2016 Staff Work By: Greg Siler, Finance Director  Date Prepared: March 22,2016 Presentation: Consent Agenda  Background: Budget amendments to fund: Fund Sludge/Dewatering Project  Revised cost of second transformer purchase/nstalation. Increased cost by $31,515  See description under each budget amendment.  Action Requested: Approve as Presented  91    BUDGET AMENDMENTS April, 2016  WATERFUND 1. Exenditures  30-7200-9101 Water Plant- - Transfer to' W/S Capital Project Fund $ 30-7200-3300 Water Plant- Supples/Operations 30-7200-3500 Water Plant - C.S./J.C. Water Purchase 30-7200-3501 Water Plant - Service Contracts 30-7200-0400 Water Plant - Professional Services  279,700 $ 279,700 (30,000) (180,000) (24,700)  $ 469,000 $ (45,000) 137,000 543,400 92.500 $1,241,900  424,000 107,000 363,400 67,800 $1,241,900  Toi fund and move the Sludge Dewatering Project tol Fund 45 (Water/Sewer Capital Project Fund)  as approved at the March 1, 2016 Council Meeting  ELECTRIC FUND 2. Exenditures Revenue  31-7230-9102 Transfer to the Electric Capital Project Fund (47) $1,200,000 $ 31,515 $1,231,515  31-3970-0000 Electric Fund - Fund Balance at the February 2, 2016 Council meeting. WATER CAPITAL PROJECT FUND  $1,567,152 $ 31,515 $1,598,667  Revised Cost Figures: To fund second transformer at substation (purchase and installation) as approved  3. Revenue Expenditures  45-3980-1401 Transfer From' Water/Sewer Fund (Fund 30)  279.700 $279.700 279.700 $_279.700  45-7200-7406 Sludge Dewatering  To fund and move the Sludge Dewatering Project to Fund 45 (Water/Sewer Capital Project Fund)  as approved at the March 1, 2016 Council Meeting ELECTRIC CAPITAL PROJECT FUND 47-3980-1400 Transfer From Electric Fund 47-7230-7406 Substation 2nd Transformer at the February2 2, 2016 Council meeting.  4. Revenue Expenditures  $1.200.000 $ 31.515 $1.231.515 $1.200.000 $ 31.515 $1.231.515  Revised Cost Figures: To fund: second transformer at substation (purchase and installation) as approved  Approved by the Smithfield' Town Council this the 5th day of April, 2016  M. Andy Moore  ATTEST:  Shannan Williams,Town Clerk  92    Town of Smithfield Town Council Action Form  Item: Renewal of FY 2016-2017 Workers Compensation Insurance with the North  Carolina Interlocal Risk Management Agency  Date of Meeting: April 5, 2016 Staff Work By: Shannan Williams  Date Prepared: March 24, 2016 Presentation: Consent Agenda  Presentation:  Attached for the Council's review and consideration is the 2016-2017 Workers Compensation Renewal Application from the North Carolina Interlocal Risk Management Agency (NCIRMA). The Workers Compensation Insurance Trust is administered by the North Carolina League of Municipalities (NCLM). The NCIRMA was created to allow small- to mid-sized municipalities to collectively enjoy the benefits self-insuring like larger cities do while avoiding the volatility that occurs if not done The Town of Smithfield has used the services of the NCIRMA to administer Workers Compensation because of the excellent customer service provided to the Town and our employees. The NCIRMA works with Johnston Health's Wellness Works Program to ensure that our employees are able to get the best possible medical treatment when an accident occurs. The Town also has access to risk management tools, information and services to help us reduce injuries and return our employees to work quickly. The 2016-2017 estimated workers compensation renewal premium is $186,758.20. This is a $56,716.45 reduction from FY 2015-2016. The renewal premium has been  collectively.  included in the FY 2016-2017 proposed budget.  ActionRequested:  Itisre requested that the Town Council approve the FY 2016-2017 Workers Compensation renewal with the North Carolina Interlocal Risk Management Agency (NCIRMA) and authorize Interim Town Manager Jim Freeman to execute the renewal  application of behalf on the Town.  93    94    North Carolina Interlocal Risk Management Agency Workers Compensation Insurance' Trust administered byt the NCL League of Municipalities 2016-2017 Workers Compensation Renewal Application  Member's Name & Address: Town of Smithfield  PO Box 761 Smithfield, NC 27577  NCIRMAContact TimH Kerigan Title: Human Resource Director Telephone: (919)934-2116 Fax: (919)989-8937 Email: nerganémimiasnc.on  (Ifany oft the above information has changed PLEASE change as necessary)  Renewal Instructions:  1. Review the enclosed information & update as necessary 2. Keepa copy of this renewal application for your records 3. Sign & Retum to NCLM-U Underwriting Department NCLMI Risk Management Services Attn: Gary Burkhardt or Steve Hulme 308 West. Jones Street Raleigh, NC 27603  Please call Gary Burkhardt (919-715-2914) or Steve Hulme (919-715-3923) ify you have any questions. CANCELLATION REMINDER: As a member of the North Carolina Interlocal Risk Management Agency,you are required by contract to provide a 30 day Cancellation Notice in writing. Ify your entity willi terminate your Workers Compensation coverage with the North Carolina Interlocal Risk Management. Agency, you are required to notify our office in writing by! May 30th, otherwise your entity I(the undersigned) am authorized by and acting on behalf of the entity and all persons or concerns seeking this coverage. I declare that all statements are true and accurate and thatl will immediately advise North Carolina Interiocal Risk Management. Agency (NCIRMA)i in writing of any occurrence or event taking place which makes these statements inaccurate or untrue.la acknowledge and agree that my submission and North Carolina Interlocal Risk Management Agency's (NCIRMA) receipt ofany  Email all questions to: gburkhardt@ncim.orgy or shuime@ncim.org  will be subject to an exiting fee.  such additional information is a condition precedent to coverage. AI Late Fee will be charged if this application is received after June 1st. Please check one oft these processing options: application AND provide me with my FINAL renewal premium numbers.  Ixl I'm NOT getting quotes from another carrier this year, please go ahead with processing my renewal [I I'm getting quotes from another carrier this year, please process my renewal application and provide me with my renewal quote. Per Cancellation requirement, we need to! know by May 30thi ify you do not  renew tor coverage. Name (please print) Signature Printed on 3/7/2016  plan  Title Date  Return this Page 95  1    North Carolina Interlocal Risk Management Agency Workers Compensation Insurance' Trusta administered by thel NCI League of Municipalities 2016-2017 Workers Compensation Renewal Application  Town of Smithfield  IMPORTANT: ONLY PAYROLL AMOUNTS CAN BE CHANGED AFTER JULY 1, 2016. Deductibles, Payment Methods and Employers Liability Limits cannot be changed after This section indicales the current coverages provided by! NCIRMA. Ify youw would like to make changes toy current limits and deductibles please indicate int the appropriate column and ac quote will be provided for your review. your  renewal has been completed.  Coverage Options Employers Liability  Bodily Injury By Each Accident Disease Each Employee Disease Coverage Limit  Current Coverage Limits $1,000,000 $1,000,000 $1,000,000  lwould like our Employers Liability Limit to be the same as last year  (x) Yes ()No. Ifno, select from options below.  Each Accident Standard Limits: $100,000 $500,000 $1,000,000 $2,000,000 Deductible Options Current Deductible  Disease Each Employee $100,000 $500,000 $1,000,000 $2,000,000  Disease Coverage Limit $500,000 $500,000 $1,000,000 $2,000,000 $0  Optional Limits: Additional Charge  a a  would like our deductible to be the same as last year (x) Yes ()No.  Ifno, select from options below.  a $0 $500 $1,000 $2,500 $5,000 $10,000 $25,000 $50,000  Payment Method  a Annually  Quarterly  lfyouf fail to check one oft the above, youy will be billed annually. Four percent (4%) of thet total annual contribution  will be assessedify you choose to pay quarterly.  Return this 96  Printed on 3/7/2016  Page  2    North Carolina Interlocal Risk Management Agency Workers Compensation Insurance Trust: administered by the! NCL League of Municipallties 2016-2017 Workers Compensation Renewal Application  Town of Smithfield  Please entera a response to all applicable questions int the' "Renewal Response" column. Ifthe answer in the' "Previous  Response" columni is blank, then we did not have ar response recorded in ours system  WC-Operations  Question  Unit Of Measure  Previous Response  Renewal Response No No No No No No Yes Yes No No No No Nol No Yes Yes No No No No Yes Yes Yes Yes No No Nol No Nol No No! No No! No Nol No No No Yes Yes Yes Yes No No No! No No No Nol No No No No No Yes Yes No No No] No Nol No No No 3  For the operations Iisted below, please indicatei ifyour EMPLOYEES provide thet following serices/operations: Airport/Aircraft Operations lfyes, provide list ofe employees (if Yes/No any) that mayf fly aircraft on official entity! business Ambulance Senice/EMSRescue- -municipally operated No Yes/No Amusement devices- - Mechanically ore electrically operated Yes/No  firefighting duties Animal Control Blasting Operations Building Inspector Bus Drivers Cemeteries (Municipal) Building Structural Type Work Day Care Activities- municipalyoperated Firel Department- Full/Part-time Firefighters (Municipally operated) Golf Courses (Municipal) Hazardous Materials (Hazmat) Operations Inmate Labor Landfll- Municipally operated Library Operations- municipally operated Museums municipally operated Nurses- on site Parks &F Recreation! Department- includes allr mowing operations Police Department Auxiliary Police (ordinance required) Public Housing units- Municipally operated or owned Recycling Operations Senlor Citizen Services Transportation System (Bus)- municipally operated Utilities: Electric Distribution Utilitles: Electric Generation Ullities: Gas Distribution Utilities: Gasl Lines- New Construction Utilities: Gasl Lines Maintenance ofe existing lines Printed on 3/7/2016  Yes/No Yes/No Yes /No Yes/No Yes/No Yes /No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Return this Page 97  Fire Department- Volunteer Firefighters Munlcpalyoperated) Yes/No  Tree timming'removal (noti in Electric Company Operations) Yes/No    North Carolina Interlocal Risk Management Agency Workers Compensation Insurance' Trust administered! by the NCI League of Municipalities 2016-2017 Workers Compensation Renewal Application  Town of Smithfield  Please entera a response to all applicable questions int the "Renewal Response" column. If the answeri in the' "Previous  Response" column is blank, then we did not haves ar response recorded in our system  WC-Operations  Question  Unit Of Measure Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No  Previous Response  Renewal Response Yes Yes Yes No Yes No No No Yes No Yes Yes No No Renewal Response Yes  Sanitation! Garbage Collection Utilities: Water Treatment Operations Utilities: Water Plant Utilities: Water Lines- New Construction Utilities: Water Lines- Maintenance ofe existing! lines Utilities: Wastewater (Sewer) Treatment Operations Utilities: Sewer Plant Utilitles: Sewer Lines New Construction Utilitles: Sewer Lines- Malntenance ofe existing lines Utilitles: Streets New Construction Utilitles: Streets Maintenance Utilitles: Streets Repaving/Patching Utilities- Cable Company municipally operated Utilities Telephone Company. -municipally operated WC-Estimated Renewal Payrol!  Yes Yes Yes No Yes No No No Yes Nol Yes Yes! Nol No  Question  UnitOf Measure  Previous Response  Doy you acceptt the estimated payroll figures that are shown on Yes/No the attched Proposal sheet? Ifno, please make yourp payroll changes ont the attached Proposal sheet. WC. - Number of Employees WC- Number ofF Full-time employees? WC-N Number of Permanent Part-time employees? WC- -Number of Estimated! Seasonal Positions?  Yes  Question  UnitOf Measure Number Number Number  Previous Response  Renewal Response 135 19 100 8  138 17 80 8  WC-Total number of Elected Officials ony your Goveming Board Number  (include Mayor)? WC-F Public Safety  Question  UnitOf Measure Yes/No Retum this Page 98  Previous Response  Renewal Response No No 4  Public Safety Officers are trained and certified to perform both firefighting and police operations Doy your have any! Public Safety Officers? Printed on 3/7/2016    North Carolina Interlocal Risk Management Agency Workers Compensatton Insurance Trust administeredi by the NCI League ofl Municipalitios 2016-2017 Workers Compensation Renewal Application  Town of Smithfield  Please entera ar responset tos alla applicable questions in the' "Renewal Response" column. Ift the answeri int the' "Previous  Response" columni is blank, then we did noth have a responser reçorded in our system  WC-F Fire Department  Question  UnitOf Measure  Previous Response  Renewal Response Yes Yes No No Yes No No No No No  Does your municipality operate ai Municipal Fire Department Yes No NIA (paid frefighter EMPLOYEES only - Full-time and Part-time)? Does your Municipal Fire Departmenta also include volunteers Yes No NIA (Hybrid- -where! both paidf firefighter employees and volunteer firefighters are ont the same fire roster? Does your municipality operate al Municipal Volunteer Fire Department (volunteer firefighters ONLY - volunteer firefighters canl bey pald as stipend) is your municipality: serviced byas separately chartered or Incorporated Volunteer Firel Department? answer calls during normal business hours? Doy youl have any volunteer firefighters that fill-In for paid firefighters and recelve an hourly wage? Doy you! have any Junior Firefighters? (Junior Firefighters are not covered under this' Workers Compensation policy) coverage policy for thesei individuals? considered. Junlor Firefighters? Explorer program? even ifli listed onf firer roster. WC-F Police Department  Yes Yes No No Yes No No No No Nol  Yes No N/A Yes No NIA Yes No NIA Yes No N/A  Do any ofy yourf full-time employees that are volunteer firefighters Yes No NA  Wyour have. Junlor Firefighters, do youl have a separate açcldent Yes No NIA Doy you have anyi firefighters undert the age of1 181 that are not Yes No NIA Doy youp participatei ina a Boy Scouts of Americal Firefighter Junior Firefighters, Retiredy Volunteer Firefighters and Ledies Auxillary are not covered! byt this Workers Compensation pollcy,  Yes No NIA  Question  Unit Of Measure Yes/No Yes No NIA  Previous Response  Renewal. Response Yes No No N/A Yes No  Does your entity operate al Police Department? Doy youl haves an Auxillary Policet force? (auiliary police officers cannot receive compensation mustb be on a volunteer basis only) Doy youl have and ordinance inp place authorizing an Auxiliary Yes No N/A Poliçef force (volunteer only- not paid) as defined by G.S. 160A-282? Ify you! have ans auxdilary police force, please provide us witha roster oft ther names. Doy you use Part-Time or Reserve (paid) pollce officers? Doy you! have motorcycle police officers?  Yes No No NIAI Yes No  Yes No N/A Yes No NA  Return this Page 99  Printed on 3/7/2016  5    North Carolina Interlocal Risk Management Agency Workers Compensation! Insurance Trust administered byt thel NCI League of Municipalities 2016-2017 Workers Compensation Renewal Application  Town of Smithfield  Please enter a response to alla applicable questions ini the' Renewal Response" column. Ifthe ariswer in the' "Previous  Response" columni is blank, thenv we did not have a response recorded in our system  WC-Parks and Recreation  Question  UnitOf Measure  Previous Response  Renewal Response Yes 11 3 100. Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes Yes Yes Yes N/A  Does your entity! have a Parks and Recreation Department? Yes/No How many paid Full-Time employees arei iny your Parks and Number How many paid Permanent! Part-Time employees arel iny your Number How many paid Seasonal employees are Iny your Parks and Doy your park and recreation department employees perform Yes No N/A maintenance duties ONLY (no recreational activities)? Doy your Park and Recreation department employees supervise Yes No NIA athletic ore educational programs? Does your Parks and Recreation! Department have volunteers? Yes No NA (Volunteers arer not covered by this' Workers Compensation Do youl have volunteers sign av waiver? Ifyoul have your volunteers sign a waiyer, havey youp provided Yes No N/A underwriting with as sample oft they waiver agreement you use? Does your entity use Umpires or Referees? Ifyour use Umplres, are your umpires paid on payroll? Ify you usel Referees, arey yourr referees paid on payroll? entity with Umpires or Referees? Umpires or Referees? checklist? on payroll?  Yes 11 2 80 Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes Yes Yes Yes  Recreations Department? Parks and Recreation department? Recreation department?  Number  policy)  Yes No NA Yes No NIA Yes No NA Yes No NA  Doy your use ana association/booking: agent thatp provides your Yes No NIA lfyou use ans association /booking agent, does the assoclation/ Yes No NIA booking agent provide Workers Compensation coverage for the Ifthe association/ /booking agent does notp provide Workers Yes No NIA Compensation coverage, doy youl have the association/ /booking agents sign the Independent Contractor versus Employee Doy youL use educational. larts/crafts Instructors? lfyout have educational /arts/crafts instructors, are they pald Yes No NIA Doy you! have Certifiçates ofl Insurance for your Parks and Recreation contracted services? Ifyoure educational larts/ /crafts instructors are not pald on payroll, how aret they compensated?  Yes No NIA Yes No N/A  Return this Page 100  Printed on 3/7/2016  6    North Carolina Interlocal Risk Management Agency Workers compensation Insurance Trusta administered by thel NCI League of Municipalities 2016-2017 Workers Compensation Renewal Application  Town of Smithfield  Please enter a response to all applicable questions in the' Renewal Response" column. Ift the answeri int the' "Previous  Response" columni is blank, then we did not have a response recorded inc ours system  WC -Inmate Labor  Question  Unit Of Measure Yes No NIA  Previous Response  Renewal Response No No N/A  Doyou usei inmates that prison guards supervise? (entityi is not responsible for Workers Compensation if prison guards supervisei inmates) Forp prisoni inmatel labor, are you responsible for the Workers Yes No N/A Compensationo oft thei inmate? (inmate is under your control- youp pay one dollar a day by contract) Ifyouu use prison Inmates and are responsible for1 the Workers Compensatlon, please attacha a copy of the contract between you andt the correctional facility. WC-Bullding Structural Type Work  No! No N/A)  Question  Unit Of Measure  Previous Response  Renewal Response No  Doy your employees engage In any new orr rennovation structural Yes No N/A (for example: construction of park shelters or ather bulldings;  No  (contractor) typev work? roofing; etc.) WC -Miscellaneous  Question  Unit Of Measure Yes No NA  Previous Response  Renewal Response No Yes W-2 No No No  Do youp provide payroll servicest toi individuals who you have on Yes/No your payroll records but who arel NOT your employees or under your control? Does youre entity! have a planning andlor: zoning! board? (Planning and Zoning boards arer not covered by this Workers Compensation policy) lfyoure entity hase a planning and/or: zoning! board, how aret they compensated? (W-2,1 1099, Not Paid) Does your entity provide municipal services toc other entities? Yes No NIA Doy you! have any Mutual Ald agreements or contracts with other Yes No N/A entities wherey you: assume the' Workers Compensation benefits Doy you provide payroll services to other organizations? Ifyour entity provides municipal services to other entitles, list the entity and thes services for which services are provided.  No Yes W-2 No! No Nol  for those individuals?  Yes/No  Retum this Page 101  Printed on 3/7/2016  7    North Carolina Interlocal Risk Management Agency Workers Compensation insurance' Trusta administered by the NCL League of Municipalities 2016-2017 Workers Compensation Renewal Application  Town of Smithfield  Please entera at response tos all applicable questions int the" "Renewal Response" column. lft the answer int the' "Previous  Response" columni is blank, then we did not have a response recorded in our system  WC-Independent Contractor Doesy your entity use outslde contractors? Are all contractors required tos show proof of Workers' Compensation coverage? WC-N Number of employees in Buildings General  Question  Unit Of Measure Yes No N/A Yes No N/A  Previous Response  Renewal Response Yes Yes  Yes Yes  Question  Unit Of Measure  Previous Response  Renewal Response No N/A  Doy youl have any bulldings that! have atl least 50€ employees init Yes No N/A ona a nomal business day? Ifyoul haves ai buliding with atk least 50 employees ini it, please complete thei information for Bldg #1,2,3or4as needed. How many buildings do youhave that have at! least 50 employees Inag glven building? WC-Bldg#1-Bulding with at least 50 employees  No N/A  Question  Unit Of Measure  Previous Response  Renewal Response  Bldg #1-Whati is ther number ofe employees that are normallyin Number  this building?  Bldg #1- Whato department(s)! isi int this building? Bldg! #1 1- Whati Ist the address oft this building? Bldg #1 1-1 What Is the construction oft this building? (Frame, Jolsted! Masonry, Non-Combustible, Masonry Non-Combustible, Fire Resistive) Bldg #1- Whatist ther number of stories oft the! building?  Number  Return this Page 102  Printed on 3/7/2016  8    NORTH CAROLINA INTERLOCAL RISKI MANAGEMENT AGENCY  Workers' Compensation Insurance Trust administered by thel NC League of Municipalities  Proposal Detailed Estimate  Town of Smithfield PO Box7 761 Smithfleld, NC 27577 Proposal Number: 51728 Proposal Date: 03/04/2016 Code 5506 7520 7539 7580 7581 7705 8380 38.16 9015 9102 9403 944 9554 9996  For.the Program Year: 2016/2017 Effective Dates: Policy Number:  7/1/2016 to7 7/1/2017 WC-60-2016-00 Payroll $101,039 5.8500 $423,595 3.5000 $286,356 3.5800 $104,339 7.1000 982600 E7000 $38,398 4.0500 78241 $64,576 4.3000 $502,662 5.8500 $31,078 16.8220 $40,000 0.3600 $6,760,527 Rate  Classlfication Waterworks  Rate 3.5800 35800 3.9700  Premium $5,910.78 $14,825.83 $105005 $10,251.54 $7,408.07 $1,555.12 $281668 $2,776.77 $29,405.73 148L $5,227.94 $431 $144.00 $223,322.55 Result $223,322.55 $6,253.03 $0.00 $0.00 $229,575.58 1.0100 $231,871.34 $0.00 $231,871.34 ($6,956.14) $224,915.20 $0,00 $0.00 $224,915.20 $0.00 $224,915.20 1.0000 $224,915.20 $38,157.00 $186,758.20  Street: Paving, Repairing, Curbing, Line Painting Electric Light & Power Company Frefignterst Rescuesquad Volunteer Firefighters PoliceCiicen Garage Operations (Auto Repair) Glerca Buildings: Maintenance, Janitorial ParksandRe Garbage & Bulk Collection (Sanitation) Munc mpoy Sign Installation GityManagers iceduttes Mayor and Council  Ivers  ne Maintenance  Water & Sewer Combined Operations/Line Maint.  0:3600  OLOTAS MAS  ecy es!  Totals: Limit  Premium  Estimated Manual Premium:  Employers Liability:. $1,000,000151,000,000,000/51,000,000 0.028000 +  Employers Liability Minimum Premium Balance: Deductible: Estimated Subject Premium: ExN Mod (used): Estimated! Modified Premium: Schedule Adjustment: Schedule Adjusted Premium: Package Discount: Package Adjusted Premium: WC Minimum Premium Balance: Expense Constant: Estimated! Standard Premium: Expense Constant: Estimated Annual Premium: Pro-rata: Estimated Pro-rata Annual Premium: Incentive Credit Estimated! Finall Premium:  $0 0.000000  X  1.0000 + 0.9700 +  X  Estimated Final Premium: $186,758.20  03/04/2016  103    NORTH CAROLINA INTERLOCAL RISKI MANAGEMENT AGENCY  Workers' Compensation Insurance Trust administered by the NCI League of Municipalities  Proposal Program' Year: Period: Policy Policy Number:  Town of Smithfield PO Box 761 Smithfield, NC 27577 Proposal Number: 51728 Proposal Date: 03/04/2016 Code 5506 7520 7539 7580 7581 7704 7705 8380 9015 9403 9554 9996  2016/2017 7/1/2016to1 7/1/2017 WC-60-2016-00 Estimated $101,039 $339:240 $423,595 $29331 $286,356 $765729 $104,339 982:60 $38,398 $64,576 7803 $502,662 $31,078 $40,000 $6,760,527 1.0100 $0 SHAT Yes $224,915.20 $38,157 $186,758.20 Date  Classification  Revise Pavroll to:  Street: Paving, Repairing, Curbing, Line Painting Waterworks Operaton&-DINer Electric Light & Power Company BOpRNS Mantenance Water & Sewer Combined Operations/Line Maint. Fretighte Rescuesquad EMIS Volunteer Firefighters Garage Operations (Auto Repair) Buildings: Maintenance, Janitorial arks Garbage & Bulk Collection (Sanitation) Municipal mpoys Sign Installation City-Manag Mayor and Council    assied)  otherwise lassied) ates ony  Total Payroll: Renewal Quote Information  Experience Modifier: Emplovers ot Deductible: IRFFNCI Member?: Estimated Annual Premium: Incentive Credit: Estimated Final Premium:  1000,0005100000051.900,000  Signature  This is not an invoice. Invoices will be mailed at a later date.  03/04/2016  104    Town of Smithfield Town Council Information Form  Item: Date of Meeting: Staff Work By:  Filled Vacancies April 05,2016 Tim Kerigan, HRI Director  Date Prepared: March 25,2016  Background meeting. Action Requested  Per Policy, upon the hiring ofs a new or replacement employee, the Town Manger or Department Head shall report the new/replacement hire tot the Council on the Consent Agenda at the next scheduled monthly Town Council  The Town Council is asked to acknowledge that the Town has successfully filled the following vacancies in  accordance with the Adopted FY 15-16 Budget.  Position Police OfficerI Records Clerk P/TI Lifeguard P/T SRAC Staff P/TI Instructor Utility Line Mechanic  Department Police Police P&R- - Aquatics P&R-4 Aquatics P&R - Aquatics PU - Water/Sewer  Budget Line Ratec ofPay 10-5100-0200 $15.27/hr( ($34143.72/yr) 10-5100-0200 $15.00/hr( ($31,200.00/yr) 10-6220-0220 $7.50/hr 10-6220-0210 $7.25/hr 10-6220-0230 $15.00/hr 30-7220-0200 $12.63Ar(26297.4ly)  105    106    Business Items    Town of Smithfield Town Council Action Form  Item: Consideration for Approval of Lowest Bidder on Rolling Stock Financing  Date of Meeting: April5,2016 Staff Work By: Greg Siler, Finance Director  Date Prepared: March 18, 2016 Presentation: Work Session Agenda  Background: Board approval to proceed with financing rolling stock in the General Fund was decided with the approval of the 2016 Fiscal Year Budget and Budget Ordinance. The Town of Smithfield wishes to enter into an Installment Purchase Contract (G.S. 160A-20) to finance the purchase of multiple pieces of rolling stock totaling $376,928. Purchases include: five police vehicles ($154,300), one flat bed dump truck ($65,500), one knuckle boom truck Loan quotes were received from 6 lenders. First Citizens Bank offered the lowest interest rate  ($128,628) and a %1 ton pickup truck ($28,500).  at: 1.42 percent for 54 months (AI list of all proposals is attached).  Loan Notes:  Loan amount is $376,928 Totali interest over 541 months is $13,418  First annual payment tof$ $78,069 is payable in October, 2016.  Attachmentls):  1. Rate and Term Comparison Spreadsheet  2. Resolution of Governing Body - Approving Terms with First Citizens  Bank, the lowest bidder  3. Declaration of Official Intent to Reimburse  4. Amortization Schedule  Action Requested: Award the lowest bidder, First Citizens Bank, the financing agreement on rolling  stock purchases totaling $376,928 at 1.42% for 541 months.  107    Resolution #5 583(10-2016) Approving Financing Terms  WHEREAS: The' Town of Smithfield ("Town") has previously determined to undertake a project for the financing of General Fund rolling stock, (the "Project"), andt the Finance Officer has now presented aj proposal for  thet financing ofs such Project.  BEITTHEREFORE RESOLVED, as follows:  1.  The Town hereby determines to finance the Project through First Citizens Bank ("FCB"), in  accordance with the proposal dated March 15, 2016. The amount financed shall not exceed $376,928.00, the annual interest rate (in the absence of default or change in tax status) shall not exceed 1.42%, and the financing term shall Documents") shall be consistent with the foregoing terms. The Town Manager, Interim Town Manager, and/or Mayor of the Town are hereby authorized and directed to execute and deliver any Financing Documents, andt to take all such further action as they may consider necessary or desirable, to carry out the financing of the Project as Documents until the conditions for the delivery of the Financing Documents have been completed to such officer's satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously signed by" Town offiçers or employees, provided that such changes shall not substantially aiter thei intent ofsuch documents or certificates from the intent expressed in the forms executed by such offiçers. The Financing Documents shall be ins such final forms as the Finance Officer shall approve, with the Finance Officer's release of any Financing Document for delivery constituting conclusive evidence of such officer's final approval of the Document's final shall cause its interest payments on this financing to be inçludable in the gross income for federal income tax purposes oft the registered owners of the interest payment obligations. The Town hereby designates its obligations to make principal and interest payments under the Financing Documents as "qualified tax-exempt obligations" for the intent to reimburse expenditures for the project that is to be financed from the proceeds of the FCB financing described above. The Town intends that funds that have' been advanced, or that may be advanced, from the Town's general fund, or any other Town fund related to the project, for project costs may be reimbursed from the financing ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby  note exceed: 5 years from closing.  2.  All financing contracts and all related documents for the closing of the finançing (the "Financing  contemplated byt thep proposal and this resolution.  3.  The Finance Officer is hereby authorized and directed to hold executed copies oft the Finançing  form.  4.  The' Town shall not take or omit to take any action the Town of Smithfield or omission of which  purpose of Internal Revenue Code Section 265(b)(3).  5.  The' Town intends that the adoption of this resolution will be a declaration of the Town's official  proceeds. 6.  All prior actions of Town officers in furtherance of the purposes of this resolution are hereby  repealed, tot the extent ofthe conflict. This resolution shall take effect immediately.  Approved this 5th day of April, 2016.  By: SEAL  By:  Shannan Williams (Clerk)  M. Andy Moore (Mayor)  108    TOWN OF SMITHFIELD, NORTH CAROLINA RESOLUTION #! 584 (11-2016) DECLARATION OF OFFICIAL INTENT TO REIMBURSE  This declaration (the Declaration") ismade pursuant to the requirements oft the Unified States Treasury Regulations! Section 1.150-2 and is intended to constitute al Declaration of Official Intent to  reimburse under such Treasury Regulations! Section.  The undersigned is authorized to declare the official intent of The Town of Smithfield, North  Carolina, (the "issuer") with respect to the matters contained herein.  1.  Expenditures to be Incurred. The Issuer anticipates incurring expenditures (the  "expenditures")t for rolling stock totaling $376,928; five police vehicles ($154,300), one flat bed dump truck ($65,500), one knuckle boom truck ($128,628), and one %1 ton truck ($28,500); (the "projects"). proceeds of debt to bei issued by the issuer (the Borrowing"), the interest on which is to be excluded  2.  Plan of Finance. The Issuer intends to finance the costs oft the projects with the  from gross income for Federal income tax purposes.  3. 4.  Maximum Principal Amount of Debt to be Issued. The maximum principal amount of Declaration of Official Intent to Reimburse. The Issuer hereby declares its official intent  the Borrowing to bei incurred by the Issuer to finance the Projects is $376,928  toreimburse itself with the proceeds of the Borrowing for any of the expenditures incurred byi it priort to  the issuance of the borrowing. Adopted this 5th day of April, 2016.  SEAL BY:  BY:_  Shannan' Williams, Town Clerk Town of Smithfield, North Carolina  M. Andy Moore, Mayor Town of Smithfield, North Carolina  109    110    AMORTIZATION SCHEDULE  Loan Amount Interest Rate Termi in Months Number of Payments Disbursement Date First Payment Date Maturity Date Pre-Paid Finance Fees  Payment Structure Payment Frequency  $376,928.00 04/07/2016 Payment Payment Number Date 1 10/07/2016 2016 TOTALS: 2 10/07/2017 2017 TOTALS: 3 10/07/2018 2018 TOTALS: 4 10/07/2019 2019 TOTALS: 5 10/07/2020 2020 TOTALS: TOTALS:  1.42% 10/07/2016 Payment Amount $78,069.24 $78,069.24 $78,069.24 $78,069.24 $78,069.24 $78,069.24 $78,069.24 $78,069.24 $78,069.24 $78,069.24 $390,346.20  54  5  Installment  Annual  OtherFees $0.00  10/07/2020 Interest Paid $2,639.53 $2,639.53 $4,281,28 $4,281.28 $3,233.49 $3,233.49 $2,170.82 $2,170.82 $I,093.08 $1,093.08 $13,418.20  $0.00 Principal Paid $75,429.71 $75,429.71 $73,787.96 $73,787.96 $74,835.75 $74,835.75 $75,898.42 $75,898.42 $76,976.16 $76,976.16 $376,928.00  Remaining Balance $301,498.29  $227,710.33  $152,874.58  $76,976.16  $0.00  Notice: This is an estimated loan amortization schedule. Actual amounts may varyi ifpayments arer made on  different dates ori in different amounts.  Calculation Date: 03/15/2016  Page 1 ofl  111    112    Town of Smithfield Town Council Action Form  Business Item: Consideration of Award of bid to Mizelle Construction Services, Inc. fort the construction andi improvements at pump station #3 and the force main extension in NC Highway 210, pert the project plans & specifications, in the amount of $350,000.00;and approve the Cost Estimate from Duke Energy  for $61,677.11.  Date of Meeting: April5, 2016 Staff Work by: Ted Credle, Pat Butler  Date prepared: March21,2016 Presentation: Ted Credle  Item:  Plans and Specifications were developed by the Wooten Company and Town Stafff for1 the renovation to pump: station #3 and the extension oft thei force main in NC Highway: 210. These plansare dated. January 14, 2016. Bid advertisements weret then issued in early February 20161 for al bid opening on March1, 2016, for this project. The low bid of $350,000.00 was received from Mizelle Construction Services, Inc. As we have mentioned ine earlier meetings, this project will make much needed repairs and upgrades to pump station #3, which serves the Rose Manor area in' West Smithfield. Additionally, the force main extension willt tie directly intot the County force main, and reduce some of the burden on pump: station #1; which has caused maintenance issues and excessive pump runt times, in the past at pump station #1. This bid is one oft two bids that pertain to this project. The second bidi is a bid submitted by Duke Energy andi is for $61,677.11; to provide required electrical services for this project. Thei total cumulative cost of both bids totals 411,677.11; which is under the project budget, previously approved by Council, whichis  and is recommended for youra approval.  $414,000.00. Action Requested:  Approve a motion to award the low bid to Mizelle Construction Services, Inc. fori the construction and improvements at pump station #3a and thei force main extension in NCI Highway 210, in the amount of  $350,000.00; and approve the Cost Estimate from Duke Energy for $61,677.11.  113    275M  A  114    L DUKE ENERGY. PROGRESS  Customer CostEstimate  WRI Nbr: 1177960 WRI Revisidn:;  1  Operating District: ZEBULON . : :  Customer. Name: SMTHFELDTOWNOF.  wR-Type:: COARB-AGAPECEMTATeER - Customer Address: 5013 LONGVIEW DR  SMITHFIELD, NC27577-  Scheduled Start Date:  :41  Customer #: 724155720 : WR Owrier: JOHNNYRHOUSE,  Requested Completion Date: 05/01/2016 M  WRC Description: WEST SMITHFIELD 23KV reconductor 10 spah and add 3rd phase for pump station  ITEM  Total: 2,601.92 10,124.40 10,118.59 22,844.91 Total $259.77 $177.65 $1,343.68 $2,771.45 $4.70 $875.18 $72.51 $58.01 $3,359.32 $1.63 $5,362.03 $8,245.70 $14.50 $573.57 $60,001.49 $14,792.02 $45,209.47 $0.00 $0.00 $12,432.62 $4,034.95 $61,677.11  DESIGN/ AND PROJ MGT PEC EST-VEGI MGMT BID COSTS MANAGEMENT & SUPPORT PEC CONSTRUCTION DETAILS: CONDUIT CROSSARM FUSE GROUNDING GUY JOINTUSE LIGHTING METERS MISC OH! MISC OHI PRIMARY COND OH SEC COND OH TRANSFORMER POLE UGI PRIMARY COND UGSEC COND Subtotal: Subtotal Construction Cost Revenue Credit Construction Cost Fixed CIAC Cost Misc CIAC Cost Gross Up Utility" Tax Total CIAC  Materials $77.78 $141.39 $566.37 $317.20 $518.47 $.00 $.00 $.00. $.00 $1,440.50 $466.12 $.00 $1,413.93 $3,011.25 $.00 $293.32  Labor $181.99 $36.26 $777.31 $1,500.96 $1,818.16 $2,252.98 $4.70 $875.18 $72.51 $58.01. $10,778.22 $12,218.72 $2,893.20 $1.63 $3,948.10 $5,234.45 $14.50 $280.25  $8,246.33 $28,910.25 $37,156.58  Contribution in Aid of Construction Costs  017c- Customér CostE Estimate  Date Printed: 3/1/2016  115    u 1 5 15 3  3 3 s  E a E  116    Town of Smithfield Town Council Action Form  Item: Employee Wellness Program Date of Meeting: April5,2016  Date prepared:  March 28, 2016  Staff Work by: Presentation: Presentation:  Dale Ham, SRAC Director Presentation/Reports  implementation of an employee wellness program is expected to encourage healthier and happier employees by decreasing absenteeism, reducing medical costs, increasing productivity, increasing employee retention and decreasing workers' compensation and disability claims for the employees of the Town of Smithfield. By participating in Biometric Readings and Health Risk Appraisals (see attached), we will be able to provide education to our employees sO that By incentivizing employees to participate in biometrics and participating in the wellness program, we anticipate a 90% participation rate. Ifa Town employee was to participate in Biometrics Readings, they would receive 100% payment of personal health insurance premiums (as they currently do) in the coming year. If they chose not to participate, they would simply be required to pay $50/month towards their premium. This allows us to provide better premiums Under this proposal there is no adverse budget consequence. In fact, we foresee savings - perhaps in FY 16-17 and hopefully much greater in FYs to follow. We have already budgeted  they may be able to make better personal health decisions for themselves.  and better health for our employees, both now and in the future.  $20k for implementation during the FY 15-16budget fori this program.  Action Requested by:  Itis requested the Town Council approve the proposed employee wellness program at the recommended $50/month premium differential for all employees that participate in the program. The program would be implemented for the FY 16-17 year, while providing employees up to 6 months to complete their Biometrics Readings and Risk Appraisals. We plan  to host both on-site and off-site testing opportunities.  117    WJOHINSTON UNC HEALTH CARE  Project: Employee Biometric Screening  including Health Risk Assessment  and Executive Summary  March 24, 2016  Prepared for: Town of Smithfield  Tim Kerigan  Prepared by: Sandy Altman  Corporate Health Consultant Johnston UNC Health Care  Biometric screening and coaching on-site with a detailed individual health report available to each Town of Smithfield will receive an Executive Summary report with comparisons to U.S. norms,  participant upon completion of on-line health risk assessment. prioritizing risks and making suggestions fori improvement.  Cost: $32 per person  The following instant screenings are included in this package:  Full Lipid Panel & Blood Glucose: Fasting finger stick with results in 5n minutes. Results include total cholesterol, HDL, LDL, triglycerides and glucose readings.  Height, Weight, Waist Circumference  Blood Pressure  118    Town of Smithfield Town Council Action Form  Item: Downtown State Grant Application Funds ($96,107)  Date of Meeting: April5,2016  Date Prepared: March 23, 2016 Presentation: Business Item  Staff Work By: Jim Freeman, Interim Town Manager  Shannan Williams, Town Clerk  Background:  At the March 1, 2016 meeting, Council was presented with suggested downtown projects from the Appearance Commission and the Downtown Smithfield Development Corporation. The Council approved moving forward with the Market Streetscape Lighting pending a final cost estimate. Public Utilities Director Ted Credle will present those findings to the Council at the Below is the list of recommendations by the Appearance Commission, the Downtown Smithfield Development Corporation and a list of all suggested projects. In summary such are  April sth meeting.  bulleted as follows:  1"Appearance Commission Priority - Market. Streetscape Lighting  2"d Appearance Commission Priority - Streetscape (sidewalk) improvements to the 100 3rd Appearance Commission Priority - Parking Lot Improvements: Market Street across 1st DSDC Priority Market Streetscape Lighting as proposed by the Appearance 2nd DSDC Priority Greenway related enhancements such as benches, picnic tables, 3rd DSDC Priority- WayFinding System, Downtown components including monumental  block of South. 3rd Street from the Court House Commission  waterfountains, etc.... gateways  Board Action Request: The Council is being requested to consider/approve the cost estimate for the Downtown Streetscape Lighting Project and/or any other projects that can be funded with the State  Downtown Revitalization Grant Funds ($96,107)  119    120    Town of Smithfield Town Council Action Form  Item: United Development Ordinance Process: Committee Appointments  Date of Meeting: March 1, 2016  Date Prepared: February 23, 2016 Presentation: Business Item  StaffWork By: Jim Freeman, Interim Town Manager  Background:  Per Council's March 1st meeting there was some discussion as to revisiting the representation composition of the proposed five (5) members UDO Advisory Committee. Therefore at said meeting, Council only appointed Council members Ashley and Dunn to serve and later consider others. Since, the Planning Department has provided a recommendation of Advisory Committee candidates for consideration: Planning Board members Steve Upton and Teresa Daughtry and Appearance Commission Also, please find provided related background communication regarding this matter for reference. Board Action Request: The Council is being requested to consider the following:  Member Robert Worsham.  A. Either approve of staff'searlier proposed five (5) member UDO Advisory Committee B. Appoint members to fill remaining vacant slots of the UDO Advisory Committee. Noting that Council could consider the Planning Board members or Appearance  orincrease said committee to seven (7) members; and  Commission member provided recommendations or others.  Interim Manager's Opinion: If Council desire to expand the committee, the Interim Manager is not opposed to considering up to a seven (7) member committee. However, it is the Interim Manager's opinion, that the UDO Advisory Committee should be a "small working" five (5) member committee that isc comprised oft two (2) Council members, two (2) Planning Board members and one (1) other. The one (1) other appointment consideration could be either another Planning Board member or Planning Board As soon as this committee is formed, UDO Planning Consultant Dale Holland can begin scheduling committee tasks/reviews. Furthermore, the consultant is not opposed to begin on the UDO Landscape Ordnance Section task with the committee. The longer it takes this committee to be organized and engaged, the possibility of completing the full UDO revisions may be extended beyond the projected  Extra-Territorial member or Appearance Committee member.  September/October timeline.  121    Town of Smithfield, NC Interim Manager's General Report March 1, 2016  The following brief report items may be of general Council interest:  1. Unified Development Ordinance Update Process: Advisory Committee Inr reference to Council's February 2nd Holland Consultant Planning (HCP) contract approval, al February 17"h staffr meeting with HCP consultant Dale Holland was held as to the Unified Development Ordinance (UDO) revision process and timeline. At said meeting, discussion noted that it may be best that an Ad Hoc Advisory Committee be formed to address initial consultant drafting/questions. Thereafter, the Planning Board would review and later present recommendations to Council. It was suggested that the proposed Ad Hoc Committee be comprised oft three (3) Planning Board members and Mayor and/or Council appointed two (2) Council members (Exhibit #1A). In the past, this responsibility was usually tasked to the Therefore, unless Council desires otherwise, iti is recommended that by next Council meeting, Mayor/Counci consider appointing two (2) council members to serve on the UDO Ad Hoc Committee. The Committee is considered tol be a working committee charge with completing the full revised UDO by September 20161 for Planning Board review and October  planning board/staff and later presented for Council's consideration.  2016 for Council consideration.  122    Jim Freeman Subject: Attachments:  FW: General Info.  DoctirenfancPandos RE: UDO Committee; D0C031716-03172016081633.pdr  From: Jim Freeman Cc: Shannan Williams Subject: General Info. Mayor/Council,  Sent: Thursday, March 17, 2016 11:52 AM  To: Andy Moore; Emery Ashley; Travis Scott; Marlon Lee; John Dunn; Stephen Rabil; Perry Harris; Roger Wood  Please find provided the following briefinformation which may be ofi interest:  1. UDO Update Committee Status - Per Council's March 1st discussion regarding a potential member composition change oft the proposed five (5) UDO Ad Hoc Committee (attach), staff seeks specific Council direction on who and/or how many to include. To date, please find shared attach (email UDO Committee) only received input. Also only two (2) council members (Council members Ashley and Dunn) have been appointed to said committee..delayed, planning appointments until received council feedback on committee compostion/numpers, Recent contact with the Planning Consultant (Dale Holland) indicates that he is open to startlandscape Ordinance Section of the UDO verses other sections revision work. As of now, the Planning Consultant is scheduled to appear at Council's April 5th meeting to present the UDO review process and citizen participation plan. Soon thereafter, he would like to begin working with the committee and/or Planning Board.  123    Jim Freeman From: Sent: To: Cc: Subject: Emery,  Jim Freeman Tim Kerigan RE: UDO Committee  Wednesday, March 02, 20164 4:09F PM 'Emery Ashley'; Shannan Williams; Andy Moore  In reference to the attached Exhibit #1A Participation Plan on my last night provided Manager's report and Council's discussion for adding a citizen, Ih have requested a meeting (Thursday) with the consultant to discuss plus/minus on amending paragraph 2 of said plan. As of this date, only the two Smithfield council members are appointed. Per my experience opinion only, one does not want al large committee if' "time" is ofe essence and have an odd committee number.liminate bog down drafting decisions? Maybe, relook at member composition and still keep  5???? But not opposed to considering increase.  jim  From: Emery Ashley malioemen/asneysmidagmal.com, Sent: Wednesday, March 02, 2016 2:06 PM To: Shannan Williams; Jim Freeman; Andy Moore Subject: UDO Committee  Ifpossible, Iv would like to obtain the UDO's for the following cities: Clayton; Benson; Selma; Princeton; Johnston County; and Raleigh.  Digital copies are fine. Also, who are the others on the Committee? Mickey Lamm has sent me an email requesting that his wife, Anita and current County Commissioner DeVan Barbour serve on the Committee.  Thanks. Emery  This email has been sent from a virus-free computer protected by Avast.  www.avast.com  124    TOWN OF SMITHFIELD CITIZEN PARTICIPATION PLAN FOR UPDATE OF THE TOWN'S UNIFIED DEVELOPMENT ORDINANCE  Introduction  The Town of Smithfield has initiated the revision and update of the town's current Unified Development Ordinance (UDO). Updating the town=s UDO will provide the town staff and Smithfield citizens with a more effective administrative andi regulatory process relating to land use issues. A dedicated interactive project website will be established to accommodate information  exchange throughout the project. UDO Drafting Responsibility  The Town of Smithfield will appoint an ad hocAdvisory Committee to supervise the update ofthe Unified Development Ordinance. The Committee will be composed of three (3) Planning Board members and two (2) Town Council members. The town=s staff and consultant will serve in an advisory capacity to the Advisory Committee. The revised UDO will be drafted by Holland  Consulting Planners, Inc., the town-s consultant.  Meetings  The Town of Smithfield will conduct the following meetings:  $ $  A public information meeting with Town Council to introduce and describe the project (may be conducted at a regularly scheduled Town Council meeting). Open, advertised meetings of the Planning Board (from February to September, 2016) to discuss revisions to the UDO. It is estimated that eight (8) Planning An meeting to present the draft UDO to the Town of Smithfield Planning Board.  Board meetings will be conducted for the revision of the UDO.  $ $ $ Public Notification  An meeting to present the draft UDO to the Town Council. Ap public hearing for consideration of the draft UDO.  To ensurei that the publici isi informed of meeting times and has access toi the draftUDO throughout  this process, the following steps will be taken:  $ $ $  All Planning Board meetings willl be advertised in a non-legal advertisement section of The. Smithfield Heraldat least ten (10) calendar days prior to the meeting. Notices of all Planning Board meetings will be posted on the town-S project Asign-up sheet will be placed in the Smithfield Town Hall and at all Planning Board meetings. Individuals who place their names and addresses on this list will be  website.  125    mailed/e-mailed notices announcing meeting times for review of the UDO. Individuals may also request that their name be added to this list through the  "Contact Us" tab of the project website.  $  Notices will be posted at the Smithfield Municipal Building.  Dissemination of Information  The following procedures will be utilized to ensure the availability of information:  $ $ $  Sections of the proposed UDO will be provided to the Planning Board prior to any Copies of the draft UDO will be available at all meetings to ensure that the citizens The draft UDO will be posted on the town-s project website as it is developed sO that citizens may either review the document online or print it out. Information regarding the location of the document online will be included in all published Copies of the document will be placed at the Smithfield Municipal Building, as Copies of draft sections of the UDO will be provided att the Smithfield Town Clerk=s Copies of the draft UDO may be purchased from the Town of Smithfield for the cost  meetings at which the draft section(s) will be discussed. present can review items being discussed.  notices of meetings.  $ $ $  developed, for citizen review. Office for check-out. of reproduction.  Public Comment  Throughout the process, the public will have the following opportunities for input:  $  Ad dedicated interactive website will be established to serve as an information exchange vehicle during development of the updated UDO. The website will be Ate each Planning Board meeting, time will be allocated for public comments and/or At any time during the preparation of the draft UDO, the public may obtain information and/or offer comments via e-mail through the project website. The Planning Board work sessions and public hearing will provide additional  maintained by HCP. questions.  $ $ $  opportunities for publicinput and questions.  126    Schedule Project Task Phase I:  Notice to proceed. Evaluate the existing ordinance. Conduct Planning Board work sessions. Present draft to the Planning Board. Present UDO at required public hearing.  February 2016  Phase II: Develop Unified Development ordinance update.  February - September 2016  Phase III: Present UDO to Town Council for consideration.  October 2016  Adopted this the. day of  2016.  Mayor  (seal) Attest:  Town Clerk  127    128    Financial Report    Town of Smithfield Revenues VS. Expenditures  2016) YTD GF Revenues VS. Expenditures $9,658,130 $7,722,973  2015 GF Same Period $9,286,041  $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000  $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000  $7,294,064  "GFR Revenues 2015 HGFE Expenditures 2015  "GFF Revenues2 2016 "GFE Expenditures: 2016  FY15-16atFeb.29  FY14-15atFeb.28  2016 YTD w/S Revenuesvs. Expenditures $3,838,503 $3,493,754  2015 w/s Same Period $3.453.641  $3,736,113  $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0  $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $o  "W/SR Revenues 2015 w/SE Expenditures: 2015  W/S Revenues 2016 "w/SE Expenditures: 2016  FY15-16atFeb.29  FY14-15atFeb,28  2016YTDI Electric Revenues VS. Expenditures $11,371,410 $10,323,241  2015 Electric Same Period $12,280,073 $12,603,382-  $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000  $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000  "ElectR Revenues 2015 "ElectE Expenditures: 2015  ElectF Revenues 2016 ElectE Expenditures 2016  FY15-16atFeb.29  FY14-15atFeb.28  129    TOWN OF SMITHFIELD February 29,2016 Gauge: 8/12 or 58.3 Percent  MAJOR FUNDS FINANCIAL SUMMARY REPORT  66.67%  GENERAL! FUND Frequency Monthly Quarterly Monthly Monthly Monthly  Actual FY'14-5 552,153 1,018,994 2,131,536 827,203 1,303,621 1,571,522 140,000 373,542  Budget Actual to Date YTD%  Revenues  FY'15-16 425,000 810,000 1,990,000 829,400 1,326,200 1,281,581 182,000 397,542 240,300  FY'15-16 Collected 359,376 84.56% 531,247 65.59% 1,092,361 54.89% 502,303 60.56% 789,754 59.55% 999,007 77.95%  Current & Prior Year Property Taxes Monthly  $ 5,609,217 $ 5,499,200 $ 5,384,082 97.91%  Motor Vehicle Taxes Utility Franchise Taxes Local Option Sales Taxes Aquatic and Other Recreation Sanitation All Other Revenues Loan Proceeds Transfers (Electric and Fire Dist.) Fund Balance Appropriated Total Expenditures General Gov.-Governing Body Non Departmental Debt Service Finance Planning Police Fire EMS General Services/Public Works Streets Motor Pool/Garage Powell Bill Sanitation Parks and Rec SRAC Contingency (Previously Part OfGen Gov) AppoprationsCommbautons Total  0.00% 0.00%  $13,527,788 $ 12,981,223 $ 9,658,130 74.40%  Actual FY'14-5 1,121,506 1,212,677 159,910 305,466 3,232,824 1,410,974. 932 497,970 818,543 84,380 992,876 762,054 890,791  Budget Actual to Date YTD%  FY'15-16 1,253,919 1,404,646 135,812 412,220 3,575,974 1,378,921 494,969 547,975 93,954 300,700 1,095,415 813,017 972,498 222,420  FY'15-16  Spent  316,851 $ 278,783 $ 216,199 77.55%  484,360 38.63% 1,603,814 114.18% 83,985 61.84% 206,425 50.08% 2,004,244 56.05% 866,389 62.83% #DIV/0! 275,729 55.71% 283,221 51.69% 50,501 53.75% 47,731 15.87% 632,219 57.72% 410,239 50.46% 557,917 57.37%  0.00% 0.00%  $11,807,754 $ 12,981,223 $ 7,722,973 59.49%  YTDI Fund Balance Increase (Decrease)  130    66.67%  WATER, AND SEWERI FUND  Actual FY'14-5 2,700,929 15,312 40,485 415,735  Budget Actual to Date YTD%  Revenues Water Charges Water Sales (Wholesale) Sewer Charges Tapl Fees All Other Revenues Loan Proceeds Fund Balance Appropriated Total  FY'15-16 2,811,738 16,000 10,500 510,000 541,951  FY'15-16 Collected 1,682,531 59.84% 9,825 61.41% 15,415 146.81%  2,044,310 $ 2,144,580 $ 1,264,031 58.94% 702,966 $ 670,000 $ 521,952. 77.90%  0.00% 0.00%  $5,919,737 $ 6,704,769 $ 3,493,754 52.11%  Actual FY'14-5 4,833,120 110,404 174,443  Budget Actual to Date YTD%  Expenditures Water Plant Water Distribution/Sewer Coll (Less Transfers) Transfer to General Fund Transfer to W/S Capital Proj. Fund Debt Service Contingency Total  FY'15-16 4,067,161 149,466 183,325  FY'15-16  Spent #DIV/O! #DIV/0! 1.49% 0.00%  2,013,752 $ 2,304,817 $ 1,366,615 59.29%  2,469,663 60.72% 2,225  $7,131,719 $ 6,704,769 $ 3,838,503 57.25%  DLECTRIC FUND  Actual FY'14-5 440,314 249,365 75,600  Budget Actual to Date YTD%  Revenues Electric Sales Penalties All Other Revenues Loan Proceeds Fund Balance Appropriated Total Expenditures AdminstratonOperations Purchased Power Debt Service Capital Outlay Contingency Transfers to Electric Capital Proj Fund Transfers to General Fund  FY'15-16 375,000 41,000 452,152  FY'15-16 Collected 311,999 83.20% 33,045  $19,144,269 $ 17,244,400 $ 11,026,366 63.94%  0.00%  $19,909,548 $ 18,112,552 $ 11,371,410 62.78%  Actual FY'14-5 15,914,155 377,579 283,015 243,542  Budget Actual to Date YTD%  FY'15-16 14,200,000 366,240 466,000 618,745 85,000 243,542  FY'15-16  Spent  1 1,935,179 $ 2,133,025 $ 1,330,516 62.38%  8,487,742. 59.77% 350,491 95.70% 69,492 85,000  0.00%  131    Total  $18,753,470 $ 18,112,552 $ 10,323,241 56.99%  CASHAND INVESTMENTS 8,666,725 3,548,247 7,895,748 (219,641) 145,378 62,872 178,944 169,247 122,970 $20,570,490  General Fund (Includes P. Bill) Water and Sewer Fund Eletric Fund* Capital Project Fund: Wtr/Sewer (45) Capital Project Fund: General (46) Capital Project Fund: Electric (47) Firemen Relief Fund (50) Fire District Fund( (51) JB George Endowment (40) Total *Plug  Interest Rate  1st CITIZENS NCCMT STIFEL KS BANK FOUR OAKS PNCI BANK  13,190,657 0.20% 2,240,239 0.080% 26,261 Market 3,621,643 .2,.65,&.8 1,290,135 0.12% 201,555 0.10% $ 20,570,490  Account Balances Confirmed By Finance Director on 03/18/2016  132    Department Reports    SMITHFID  NORTH CAROLINA  Memo  To: Date: Re:  Jim Freeman, Interim Town Manager  From: William W. Dreitzler, P.E., Town Engineer  March 24, 2016 March Engineer's Staff Report  Please consider my staff report for March: PARKS AND RECREATION DEPARTMENT: Children's Inclusion Park and Miracle Field  We met with representatives from Burney & Burney Construction on Tuesday, March 1,2 2016 to discuss the submitted lump sumi fee proposal and review the project scope. The purpose of the meeting was to assure that all parties had a clear understanding oft the scope oft the project asi it related tot thel lump sumi fee proposal. The result was a discovery that the contractor had not included subbase materials and the synthetic surface within the bid price for the Miracle League Field. Based on language within the drawings and specifications, it was the contractor's interpretation that these items were to be provided by others". The contractor followed up with a revised bidi including the 2 %i inches of asphalt binder, 11 % inches of asphalt surface course andi the materials andi installation fort the synthetic field (to bei installed by Surface America). The revised price was $781,452.51 up from the original base bid of $605,000. Ihad af follow up discussion with the contractor that in order to move forward, we would needi to lowert the cost of the project to at or near $700,000. We met with Burney & Burney on Monday, March 14, 2016 to discuss cost reduction options. We are currently working with the contractor on value engineering and att the same time Garyi is workingt to obtain material donations to bring the project into budget. We hope to be able to make a  decision by the end oft the month.  133    PLANNING DEPARTMENT: Outlet Center Drive Drainage  Engineering has concurred with the Planning Department's solution of a concrete channel within the ditch section from South Equity Drive to North Equity Drive. Evaluation is being completedi to determine ifthe concrete channel should also bei installed along the ditch section int front of Texas Steakhouse. Engineering will assist the Planning Department with field  observation during the construction process. Hwy 70 Bypass Island Project  Provided support by attending a meeting with NCDOT staff to assure that the driveway access location was revised inf front of the Last Resort to the satisfaction oft the property owner. The On February 29, 2016lsubmitted an initial memorandum and cost opinion to install a screen wall along a section of Smithfield Crossing. The recommendations were made based on our meeting ofF February 16th with some of the residents oft the adjacent neighborhood and my follow up research. Ourr next step willl be a meeting oft the appointed committee to discuss the recommendations. and achieve a consensus prior to meeting with the owner ofthe property located between the Smithfield Crossing right-of-way and the back property line oft the  location as indicated ont the NCDOT plans was not functional.  Smithfield Crossing Screen Wall  adjacent neighborhood.  PUBLIC UTILITIES DEPARTMENT:  Johnson County Wastewater Treatment Metering and Billing  Ihave been assessing the connection locations between our wastewater collection system and the. Johnston County system as it relates to metering and billing. Mr. Credle has coordinated ani initial meeting with Chandra Coats, County Public Utilities. Mr. Credle and Iwill meet with Chandra at 10:00 AM on Wednesday, April 6". Akey point of discussion willl bet the amount ofc credit (currently 500,000 gallons per inch ofr rainfall) that the Town receives for  inflow/infiltration.  PUBLIC WORKS DEPARTMENT: 111/125 Brook Place Drainage  Still working to arrange a meeting with the property owner. Mr. Silver was not at home for our last arranged meeting scheduled for the evening of March 23". Based on my assessment, the storm drainagei issues for this property are not related tot the drainage systemi in the streets and therefore, not a situation for thet town to resolve. However, have found itt to be good practice to personally meet with individuals int this situation and discuss the drainage.  24 White Oak Drive Drainage  My partner, Nick Rightmyer, P.E., and myself took elevation shots from the White Oak Drive to the backyard area experiencing flooding. Ihad previously informedi the property owner that the flooding in his backyard was not related to the storm water system in White Oak Drive. However, Idid offer to shoot grades to let him know how much fall hel had so he couldi install a ditch along! his property line. Grade shots indicated 1.81 feet of falli from thel backyard flooded  area to thes storm pipei in' White Oak Drive.  2  134    Alley Stormwater Ponding  Wel have ponding within an alley that runs from First Street to Second Street and is between West Holding and' West Stevens. My partner and Ishot an elevation profile along the center of the alley from First to Second to assist with a determination as tol how best to grade a ditch section to relieve the ponding. The elevation schematic was provided to Lenny Branch. Coordinating with Lenny Branch and Russell Renfrow! have provided site evaluations of multiple drainage issues on ana as requested basis. lam only including a detailed description fort those locations that involve interaction with the public or a more detailed analysis than an At the request of council, I provided ai field pavement condition assessment of Lemay Street from Martin Luther King Jr. Drive to Collier Street. A memorandum detailing my findings was submitted tot the Interim Town Manager and Lenny on March 16, 20161 for review and  Miscellaneous Drainage individual site assessment. LemayStreet distribution.  2006 Pavement Condition Survey  Ihave reviewed the 2006 Pavement Condition Survey prepared by US Infrastructure of Carolina. lami int the process of providing at field assessment of the streets that have not yet been resurfaced. The report priontized thet town's streets after at field survey based on at final pavement condition rating (PCR). The rating system runs from "O"t to' "100" with "O" being the worst. Since 2006, we have addressed: streets with al PCR1 from 0t to approximately 63. The purposed of my evaluation is to offer a recommendation: as to whether or not to continue to use the 10-year old report as a guide for assigning streets for resurfacing ort to consider having ar new pavement condition survey prepared SO we are working from current data rather than older data. My target isi to complete the assessment and provide my recommendations prior  tot the end ofA April. Sincerely, J    William W. Dreitzler, P.E. Town Engineer  3  135    SMITHFEI  NORTH CAROLINA  FINANCE DEPARTMENTAL REPORT FOR FEBRUARY,2016  SUMMARYOF ACTIVITIES: Daily ColectionsyProperty Taxes/Other. Franchise Tax.. Sales & Use Tax.. Powel Bill.. Total Revenue FINANCE:  $2,852,247 0 183,564 0 $3,035,811  Expenditures: General, Water, Electric and Firemen's Fund..... $2,630,687 Compiled and submitted monthly retirement report on 2/29/2016  Issued 691 purchase orders  Processed 695 vendor invoices for payment and issued 373 accounts payable checks Prepared and processed 2 regular payrolls and 1 special payroll for Interim Fire Chief. Remitted federal and state payroll taxes on 2/12/2016, 2/23/2016, and 2/26/2016 Issued 1 new privilege licenses (new law change in effect 7/1/2015) Collected $448.50 on past due privilege license fees. NOTE: This brings the total collected to $9,104.50. The past due collections are the result of mailing some 284 past due notices to local businesses.. Approximately 40 second notices were sent. Processed 91 NSF Checks (Utility and SRAC) Bad debt calendar year-to-date collections total $1,551 (EMS = $673; SRAC = $878; and Utility = $0). Invoiced four (4) grave openings FINANCE DIRECTOR  Attended' Town Council regular meeting on February 2, 2016  Attended Department Head staff meeting and met separately with Utility Director on Capital Met with the Local Government Commission (LGC) on February 2nd for consideration of1.43M Prepared and delivered public hearing notice to Town Clerk for 1.815M loan application request Prepared request forj proposal (RFP) on 1.815M loan request to local banks on Feb. 2nd Met with Interim Manager and Fire Chief on Fire Truck purchase contract Attended water and wastewater financial strategies class at UNC School of Government on Feb. Attended NCCMT Quarterly Advisory Board Meeting in Fayetteville, NC, on February 17th Met with Interim Town Manager on Downtown Smithfield Development Corp Delinquent Loan Prepared budget workbook for 1*, round of meetings with department heads Established code in utility system for easy identification of medical seal customers Prepared loan application to LGC on 1.815M Water/Sewer loan request Attended! Legislative Action Committee meeting in Raleigh on February 23d Prepared RFP tol local lenders for 376K rolling stock loan on February 25th Invoiced Smithfield Housing Authority and. JCC for resource officers  Projects update, February 2nd loan approval on Feb. 2nd  gth and 10th  Payments on February 18th  Implemented a 5% average electric rate reduction effective with the January 2016 bills.  136    Finance Department totals for February 2016  Meter Reading Actual Meters Read Meters Loaded to Hand Held Meter Tech Service Hours Billing/Collections Bills Mailed Areal Lights Billed JoCo Wholesale water Load Mgmt AC credit Load Mgmt water heater credit Adjustments Delinquent Accts/Late Fees NSF Utility Only Refund Checks Issued Door Hangers Disconect for non-pay Reconnect for payment received Bank Drafts Lockbox ECO Payment Totals  9,998 10,242 0  $0.00  6,089 $2,308,001.98 927 63,850,000 0 611 115 1,427 5 16 268 23 14 715 $381,633.73 1,188 $725,687.65 196 514 $133,924.13 BOTH 4,491 $1,692,951.57 0 0 0 0 0 268 260 90 43 73 1  $33,841.50 $95,781.02 $0.00 -$3,732.00 -$3,342.72 $23,788.01 $962.01 $1,929.49  IVR-phone On-Line (website)  Cash Window TransactionsyPayments Accts collected from Debt setoff Accts submitted to Debt Setoff Service Orders Requested Orders Completed Orders  $0.00 EMS $0.00S SRAC $1,550.91 Utility $0.00 Utility $0.00 SRAC  Terminated Accounts Meters Rechecked New Turn on Accounts  Meter Tamper /Meter Missing Phone Call Usage CSR-Elaine Inbound Outbound  $300.00  Duration 883 145  17:58:35 3:32:53  GR/Colections-Audrey  137    Inbound Outbound Inbound Outbound Inbound Outbound Total Town (Trunk Lines) Inbound Outbound  449 284 86 10 597 149 5,941 2,908  9:47:44 5:00:12 2:05:30 0:06:31 3:53:25 4:37:03 176:07:42 110:57:27  Collections - Cash Window#2  Switch Board Operatorx1101  138    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC27577 P.O. Box 761; Smithfield, NC 27577  SMITHFIED  NORTH CAROLINA  BOARD ACTIONS REPORT 2016  February 0 1 0 0 0 0  Calendar Year to date  Town Council Rezoning Conditional Use Ordinance Amendment Major Subdivisions Annexations Special Events Planning Board Rezoning Condition Use Ordinance Amendment Subdivisions Annexations  0 1 0 0 0 0  1 2 0 0 0  1 3 0 0 0  Board of Adjustment  Variance Admin Appeal  1 0  1 0  Historic Properties Commission Certificate of Appropriateness: Historic Landmarks  0 0  0 0  139    Town of Smithfield Planning Department NC27577 Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC 27577 P.O. Box Smithfield, 761,  SMITFIED  NORTH CAROLINA  Permit Issued for February 2016  Permit Fees 500.00 700.00 100.00 1,300.00 2,450.00  Permits Issued  Site Plan Minor Site Plan Zoning Land Use Zoning Sign Total: YTDTotal: Type SubType  7 2 14 29  Permit#  Business Name Burkes Outlet Sign Keystone Fireworks Keystone Fireworks Speedway Speedway  Project Address 33 HUNTINGTON Place 1229 North BRIGHT LEAFE Boulevard 1229 North BRIGHT LEAF Boulevard 1273 North Brightleaf Boulevard 1273 North Brightleaf Boulevard 1016 North Brightleaf Boulevard 2103 South Brightleaf 110 South! Fifth Street 721-1 North BRIGHTLEAF Boulevard 320STANCIL: Street 3101 BRIDGE Street 70 BRANTLEY Circle  SP16-000003 Site Plan Minor Site Plan Single Family Dwelling  Z16-000013 Zoning Land Use Z16-000016 Zoning Sign. Z16-000014 Zoning Land Use Z16-000015 Zoning Sign Z16-000017 Zoning Land Use Z16-000018 Zoning Land Use Z15-000030 Zoning Land Use Z16-000019 Zoning Land Use Z16-000020 Zoning Land Use SP16-000006 Site Plan Minor Site Plan Inc. SP16-000007 Sitel Plan Minor Site Plan Single Family Dwelling  SP16-000004 Site Plan Minor Site Plan Super 81 Motel Lighting Plan 170 INDUSTRIAL PARKI Drive SP16-000005 Site Plan Minor Site Plan Baymont Inn Lighting Plan 125 South EQUITY Drive  Verizon Wireless C'IGA AHealthy Life Raymond. James &7 Associates,  140    Town of Smithfield Planning Department Phone: 919-934-2116 Fax: 919-934-1134  350 E. Market St Smithfield, NC: 27577 P.O. Box 761, Smithfield, NC: 27577  SMITHFED  NORTH CAROLINA  CODE COMPLIANCE MONTHLY REPORT 2016  Feb-16 91 84 76 128 128 1 10 5 1  Calendar Year To date 163 153 144 203 203 1 10 5 16  Written Violations Resolved Violations On Site Meetings Temporary: Signs Violations Temporary: Signs Removed Comdemned Structures Removed communtyyolunters Families Helped By Helping Hand Volunteers ADA Compliant Ramps Built ByVolunteers  141    TOWN OF SMITHFIELD POLICE DEPARTMENT MONTHLY REPORT  MONTH ENDING February 29, 2016  I.  STATISTICAL: SECTION  Month Ending Feb. 29,2016 Calls For Service Incident Reports Completed Cases Closed Accident Reports Arrest Reports Burglaries Reported Drug Charges DWI Charges Citations Issued Speeding No Operator License Registration Violations  Feb-16 1709 177 173 79 126 14 33 12 349 135 56 9  Feb-15 Total 2015 Total 2016 YTD Difference  1640 121 143 73 85 03 20 04 305 88 79 45  3324 358 326 138 246 23 57 22 567 192 94 40  3482 310 302 134 216 16 41 11 618 179 156 81  -158 48 24 4 30 7 16 11 -51 13 -62 -41  II. PERSONNEL UPDATE  One new officer was hired and will be sworn in during the April Council Meeting. A conditional offer of employment was made to fill an existing police officer vacancy. Two sworn vacancies exist as well as one civilian vacancy for a records clerk position. Three officers remain on light duty due  toi injuries.  II. MISCELLANEOUS  The police chief assisted as an assessor during the search for a new public safety director in Kinston. The police department participated in the Black History Month event at South Campus. Coffee with a Cop has been scheduled  at the Diner on Market Street during the month of March.  142    SMIIHFIELD POLICE DEPARTMENT 2016 Support Service Vehicle Mileage/Condition  Vehicle Assignment 110 Administration 2009 Dodge 114 Administration 2008 Chev Impala 126 Administration 2008 Chev Impala  Year/Model  Condition Current Annual Mileage  Good Poor Poor Good. Poor Good Good Good Good  39,000 81,500  10,000 74,000 76,000 85,000 69,000 85,000 67,500 3,000]  5,000 5,000 13,000 12,000 14,000 10,000 12,000 1,000]  102 Detective 131 Detective 133 Detective 130 Narcotics 132 Narcotics 145 Narcotics  2009 Dodge 2008 Chev Impala 2010 Dodge 2008 Chev Impala 2009 Dodge 2013 Ford Van  01/13/2012  143    2016 Patrol Vehicles and Mileage  Vehicle  Assignment  Year/Mode! 2008 Chev Impala 2011 Dodge 2011 Dodge 2011 Dodge 2011 Dodge 2011 Dodge 2011 Dodge 2011 Dodge 2011 Dodge 2014 Dodge 2016 Dodge 2016 Dodge  Condition Poor Poor Fair Fair Fair Fair Fair Fair Fair Fair Good Good Good Good Fair  Current Annual Mileage  107 K-9 Cutchins 2008 Chev Impala  94,500 95,000 71,000 60,500 73,000 70,500 71,000 76,500 55,000 66,000 16,000 8,000 9,000 10,000 542 (hrs.)  10,000 14,500] 15,000 15,000 15,000] 15,000 15,000] 15,000 15,000] 15,000] 7,000 10,000 10,000 10,000 50]  116 K-9 Hundley 135 Patrol 136 Patrol 138 Patrol 139 Patrol 141 Patrol 142 Patrol 143 Patrol 144 Patrol 146 Patrol (LT) 150 Patrol (LT) 151 Patrol (SGT) 134 Patrol  152 Patrol (SGT) 2016 Dodge  2011 Kawasaki Mule Good  Radar Trailer 1999  144    2016 SRO and Housing Vehicles Condition Mileage  Vehicle 106 108 129 137 109  Assignment SRO JCC SRO JCC Housing  Year/Model 2009 Dodge Charger 2007 Chev Impala 2010 Dodge Charger 2011 Dodge Charger 2008 Chev Impala  Condition Poor Poor Fair Fair Good  Current  Annual Mileage  90,100 90,000 80,000 76,000 49,000  5,00C 4,500 5,000 4,500 3,000  145    User: MSOUTHERLAN  SMITHFIELD POLICE DEPARTMENT  03/14/2016 14:27  REPORTED UCR OFFENSES FOR' THE MONTHG OF FEBRUARY2016  February February 2015 2016 0 1 1 0 1 1 3 3 2 0 1 25 1 0 29 32 27 13 1 6 0 2 3 2 0 1 0 2 4 0 0 0 0 6 67 99  Percent Year-To-Date +/- Changed 2015 2016 +/- Percent  PART I CRIMES MURDER RAPE ROBBERY Commercial Individual ASSAULT VIOLENT * BURGLARY Residential Non-Resident. Commercial LARCENY AUTO THEFT ARSON PROPERTY * PART I TOTAL: PART II CRIMES Drug Assault Simple orgery/Counterfeit Fraud Embezzlement Stolen Property Vandalism Weapons Prostitution All Other Sex Offens Gambling Offn Agnst Faml/Chld D. W. I. Liquor Law Violation Disorderly Conduct Obscenity Kidnap All Other Offenses PART II TOTAL: GRAND TOTAL: N.C. = Not Calculable (r_month1)  Changed 0 N.C. -2 -1008 1 508 0 N.C. 1 50% 3 150% 2 338 6 2 388 0 208 0% 4 2008 16 208 2 1 100% N.C. 25 258 27 258 7 128 -9 -278 8 0 2678 08 3 300% -1 4 -258 338 1 258 0 N.C. -1 -50% 0 N.C. -2 10 -678 1008 1 N.C. -1 -508 0 N.C. N.C. 1 5 428 26 168 53 20%  0 0 3 0 3 2 5 13 7 2 4 46 3 1 63 68 41 6 3 7 1 2 12 3 0 1 0 1 11 1 0 0 0 7 96 164  0 N.C. -1 -1008 2 2008 0 N.C. 2 2008 1 1008 2 678 10 3338 5 250% 2 N.C. 3 3008 21 848 2 200% 1 N.C. 34 1178 36 1138  0 0 2 0 2 3 0 0 2 3 2 5 6 8 16 22 10 12 4 4 2 6 82 98 2 4 0 1 100 125 106 133 58 65 33 24 3 11 18 18 1 4 4 3 12 16 4 5 0 0 2 1 0 0 3 1 10 20 0 1 2 1 0 0 0 1 12 17 162 188 268 321  14 528 -7 -548 2 200% 1 178 1 N.C. 0 08 9 3008 1 50% 0 N.C. 0 08 0 N.C. -1 -50% 7 1758 1 N.C. 0 N.C. 0 N.C. 0 N.C. 1 178 29 438 65 668  Page:1  146    Town of Smithfield Fire Department  D NORTHCAROUINA  &  February, 2016  I.  Statistical Section  2016 Feb 11 3 1 139 0 18 7 7 18 10 5 23 200 +23%  2015 Feb 9 2 0 92 2 12 4 17 26 7 6 24 162  2016 YTD 19 4 1 287 4 31 19 14 46 14 15 68 420 +38% YTD 37 0 0 0 5 0 0 22 7 YTD $1625.00 $475.00 $3750.00 $673.00  2015 YTD 17 2 1 196 2 19 7 24 39 14 12 34 304  Responded to Total Structure Fires Dispatched *Confirmed Structure Fires (Our District)* *Confirmed Structure Fires (Other Districts)*  EMS/Rescue Calls Vehicle Fires Motor Vehicle Accidents Fire Alarms (Actual) Fire Alarms (False) Misc./Other Calls *Mutual Aid (Received)* *Mutual Aid (Given)*  *Overlapping Calls (Calls at the same time)* TOTAL: EMERGENCY RESPONSES  Denotes breakdown of calls *  Feb 24 0 0 0 0 0 0 12 4 Feb $850.00 $225.00 $1140.00 $673.00  Fire inspections/Complance Inspections Public Fire Education Programs  Children in Attendance Adults in Attendance  Plans Review ConsinuctionRenovyation Projects  Fire Code Citations Fire Lane Citations Consultation/Walk Through Re-Inspections Major Revenues Inspections False Alarms Fire Recovery USA EMS Debt Setoff  II.  147    Major Expenses for the Month:  III.  Personnel Update:  Posted to hire 1 firefighter, to replace the vacancy left from the High call volumes on numerous days are resulting in 2nd and 3rd duty crews (overlapping calls at the same time) are being  Captain position after the Fire Chiefappointment.  activated more frequently.  IV.  Narrative of monthly departmental activities:  February 15, 2016- Snow/Inclement weather. We responded to  many emergency calls.  We continue to work on our departmental budget. We've started billing for vehicle, and structure fires with Fire Recovery USA, if the insurance information is present. We are updating all Town disaster response manuals, COOP, and  the EOC user guide.  148    Town of Smithfield Public Works Department February 29, 2016  ORTHCAR  147 4 0  Total Work Orders completed by the Public Works Department  Burials, at $700.00 each = $2,800 Cremation Burial, $400.00 each = $0  $2,000 Sunset Cemetery Lot Sales  $0.00 Riverside Extension Cemetery Lot Sales 358.43 tons of household waste collected  200 6.5 45 15 21  tons of yard waste collected tons of recycling collected Animal Control work orders completed Cats transported to Animal Shelter Dogs transported to Animal Shelter  149    Town of Smithfield  Public Works Appearance Division Buildings, Facilities, and Sign Division  Cemetery, Landscapes, and Grounds Maintenance  Monthly Report February 29, 2016  I.  Statistical Section Burials  4 10 3 15  Works Orders - Buildings & Facilities Division Work Orders - Grounds Division Work Orders - Sign Division  II. Major Revenues  Sunset Cemetery Lot Sales: Riverside Ext Cemetery Lot Sales: Grave Opening Fees: Total Revenue:  $2,000.00 $0.00 $2,800.00 $4,800.00  III. Major Expenses for the Month:  $535.00 to ERJ Hydraulics for repairs to bobcat tractor.  IV. Personnel Update: None for the month  V.  Narrative of monthly departmental activities:  The overall duties include daily maintenance on cemeteries, landscapes, right-of-ways, buildings and facilities. The Public Works Department had three staff safety meetings in February addressing any concerns within the department.  150    Town of Smithfield Monthly Report February 29, 2016  Public Works Drainage/Street Division  SORTECAN  I.  Statistical Section  a. All catch basins in problem areas were cleaned on a weekly basis b. 11-V Work Orders - 14.77Tons of Asphalt was placed in 10 utility cuts, and Replaced 40LF of sidewalk panels and 122LF of curb and gutter were.  1overlay.  C.  replaced see attached sheets for locations.  d. 2-Work Orders 835 Linear Feet of ditches were cleaned e. 12-V Work Orders - 300lbs. of Cold Patch was used for 12 Potholes. f. 45-Work Orders were completed regarding Animal Control related issues. 15 Cats and 21 Dogs were transported to the Animal Control Shelter.  II. Major Revenues None for the month  III. Major Expenses for the Month:  2,430 to Sherwin Industries for crack seal material, 6,900 to Hinton Construction for concrete repairs, 609.00 to Lacal Equipment for snow plow blades.  IV. Personnel Update: None for the month  V.  Narrative of monthly departmental activities: addressing any concerns within the department.  The Public Works Department had three staff safety meetings in February  151    Town of Smithfield Public Works Department February 2016 Drainage Report  Location: Starting Date: Completion Date: Description Man-hours: Equipment: Materials: Location: Starting Date: Completion! Date Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials:  Friday'sroute 2/1/2016 2/1/2016 16.5hrs.  Assisted debris crews with routes, due to heavy amounts from ice storm,  420 Cat backhoe, 405 &406 dump trucks. 101 loads were removed from route. Gaston, Hood, S Crescent, Walnut. 2/3/2016 2/3/2016 Scraped dirt roads. 9hrs. 39.58 tons of 57 stone. Resurfacing project 15-16 2/4/2016 2/5/2016 packets for contractors. 32hrs. 900 pickup 24 cans ofwhite traffic paint. 3r and Caswell, East Street Dead End, 2/5/2016 2/5/2016 7hrs. Jet truck. N/A 3181 Pace Street. 2/5/2016 2/5/2016 4hrs. 402 plus hand tools. N/A 108 Crestview. 2/8/2016 2/8/2016 7.5hrs. N/A  420 Cat backhoe, 405 dump truck and bobcat tractor.  Marked: streets on the upcoming resurfacing project. Prepared bid  Cleaned 835LF of storm drain line for positive drainage.  Clean 200LF of ditch bank for positive drainage.  Cleaned culvert for positive drainage. 420 Cat backhoe,jett truck  152    Town of Smithfield Public Works Department February 2016 Drainage Report  Location: Starting Date: Completion Date: Description Man-hours: Equipment: Materials: Location: Starting Date: Completion Date Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion. Date Description: Man-hours: Equipment: Materials: Loçation: Starting Date: Completion! Date: Description: Man-hours: Equipment: Materials: Location: Starting Date: Completion Date: Description: Man-hours: Equipment: Materials:  Front and Bridge, 407 Bridge, 902 Berkshire, 410Canterbury, 42-46  Peedin, 633-809-388-259 Venture Drive.  2/9/2016 2/9/2016 Repaired 12 potholes. 8hrs. 402 pickup. 6bags of cold patch. All city Streets. 2/11/2016 2/12/2016 and facility entrances. 36hrs. 406 and 903 with brine tanks. 314, 316,3181 Paçe Street, 2/17/2016 2/18/2016 18hrs. N/A 2/19/2016 2/19/2016 Repaired 4 utility cuts with 12 asphalt. 24hrs. 6.927 Tons ofasphalt. 1407 Old Goldsboro Road. 2/25/2016 2/25/2016 6hrs.  Applied 5,000 gallons ofbrine on streets and 8001bs. ofsalt on sidewalks  5,000gallons ofs salt brine and 800lbs, office melt.  Removed debris from ditch bank that was obstructing the flow of water.  Dug 80LF of ditch bank for positive drainage. 420 Cat backhoe, 405 dump truck, jett truck.  Johnston Street at courthouse, 3 and Davis, 1021 &8 888 NC210Hwy.  420 Cat backhoe, 405 dump truck, 402 plus hand tools.  Cleared obstruction from drainage structure for positive drainage. 420 Cat backhoe, 405 dump truck, 402 plus hand tools.  lyard of3000psi concrete.  153    Town of Smithfield Public Works Department February 2016 Drainage Report  Location: Starting Date: Completion Date: Description Man-hours: Equipment: Materials:  212 Bridge Street, 208 2"d Street, 2151 N 4th Street, 413 Brogden, Equity  Drive beside perfect 10 nails. 2/26/2016 2/26/2016 Repaired 61 utility cuts and 1 overlay. 26hrs. 7.85 tons of I2 asphalt.  420 Cat backhoe, 405 dump truck, 402 plus hand tools.  154    N 3  155    2  2  #!  156    in  157    Town of Smithfield Monthly Report February 29, 2016  Public Works Fleet Maintenance Division  I.  Statistical Section 6 Preventive Maintenances 0North Carolina Inspections 25 Work Orders  II. Major Revenues  None for the month  III. Major Expenses for the Month:  Ace Industrial Supply, Inc. was paid $724.90 for tools. ERJ Hydraulics was paid $425 for repairs to the tire changing machine. Frame Works, Inc. was paid $1,484.36 for vehicle repairs. Alan Tye & Associates, LC was paid $637 for preventative maintenance and annual inspections of lifts ini the shop.  IV. Personnel Update:  None for the month  V.  Narrative of monthly departmental activities:  The shop employee performed preventive maintenances on all Town owned generators. The Public Works Department had three staff safety meetings in  February addressing any concerns within the department.  158    Town of Smithfield Monthly Report February 29, 2016  Public Works Sanitation Division  I. Statistical Section  The Division collected from approximately 4100 homes, 4 times during the month a. Sanitation forces completed 26 work orders b. Sanitation forces collected 358.43 tons of household waste C. Sanitation forces disposed of 109 loads of yard waste and debris at Spain d. Recycled 0 tons of clean wood waste (pallets) at Convenient Site Center e. Town's forces collected 5.13 tons of construction debris (C&D) f. Town disposed of 0 scrap tires at the Convenient Site Center g. Recycling forces collected 4.45 tons of recyclable plastic h. Recycled 1040 Ibs. of cardboard material from the Convenient Site Center i. A total of 0 gallons of cooking oil was collected at the convenience site j. Recycled 3660 Ibs. of plastics & glass (co-mingle) from the Convenient: Site Center a. Received $22.28 from Sonoco Products for cardboard recycling material. b. Sold 0 Ibs. of aluminum cans for $0.00 C. Sold 0 Ibs. of shredder steel for $0.00 to Omni Source III.Major Expenses for the Month: Interstate Glass was paid $507.88 to replace glass in hook lift truck. Peterson Industries, Inc. was paid $613.14 to replace hydraulic pump on the knuckle boom. Smithfield Diesel Repair was paid $1,963.90 for repairs on garbage truck #303. Spain Farms Nursery was paid $3,360 for disposal of yard waste and debris. Transaxle/Power Train Products was paid $749.89 to replace the push button shift selector for garbage truck #303. White'sTire: Service ofWilson was paid $948.61 for tires. Tony Burnette and Rayford Twigg were out on medical leave. Due to the lack of man power a temporary employee was hired to help out the sanitation crew. Daniel Rodriguez was hired as Sanitation Equipment Operator on February 29,  Farms Nursery  II. Major Revenues  IV. Personnel Update:  2016.  V. Narrative of monthly departmental activities:  Thel Public Works Department had three staff safety meetings in February addressing any  concerns within the department.  159    SMITHFIELD  PARKS &F RECREATION  PARKS & RECREATION MONTHY REPORT FEBRUARY, 2016  SMITHFIELD RECREATION AND AQUATICS CENTER  I.P Parks and Recreation and SRAC Programs/Events Programs/Events in progress of recently completed: 24 SRAC paid day pass visitors > 444 ($ 3,250.00) SRAC complimentary day pass visitors > 16 TOTAL DIRECT CONTACTS > 12,035  Total Contacts with Program Participants:5269 *(does not include spectators) SRAC member visits > 5411*(does not include spectators, meeting attendees, etc.) SRAC Facility Rentals (Banquet Room, Gym, M-P Room, Pool,) > 34 Rentals ($7245) P&R Athletic games, practices and tournaments > 34(participants included in "Total" above)  P&RI Facility Rentals (fields, shelters, etc.) > 535 people (17 Rentals)  II. Budget Information Through 2/28/16 & YTD:  Parks and Recreation Expenditures > approximately 51% SRAC Expenditures > approximately 58.8% SRAC Revenues collected > approximately 60%  III. Highlights  Held annual Daddy Daughter Dance with 180+ Fathers and Daughters attending  Hosted 2 Select Volleyball Tournaments.  Hosted the High School Scrimmages for Miracle Leagues with 12 High School Teams.  POST OFFICE BOX 2344 a 600 BOOKER DAIRY ROAD a SMITHFIELD, NC 12 27577  OFFICE (919)934-2148 a FAX (919)934-6554  160    I  NORTH CAROLINA  Town Of Smithfield WATER AND SEWER Monthly Report February 2016  Statistical Section REPLACED 7 WATER METERS SET 5 METERS FOR NEW ACCOUNTS REPAIRED 6 WATER SERVICE ORI METER LEAKS REPAIRED 1 114"OR LARGER WATER MAIN BREAKS WASHED 1567 FEET SEWER LINES WASHED OR RODDED 1220 FEET OF SERVICE LINES INSTALLED 5 SANITARY SEWER CLEAN OUTS MADE 5 SEWER REPAIRS MADE2 WATER TAPS, ANDO SEWER TAP  II. Major Revenues  NA  III. Major Expenses for the Month:  IV. Personnel Update  V.  Miscellaneous Activities: RODDED OR FLUSHED 35 SEWER SERVICES REPLACED 1 FIRE HYDRANTS REPAIRED 1 FIRE HYDRANTS SERVICE CALLS 136 LOCATES 109 CHECK 18 LIFT STATIONS DAILY FLUSHED DEAD ENDS 1 TIME  FLUSHED ALL HYDRANTS ON HYDRANT LIST  161    ITIFEID NORTH CAROLINA  MONTHLY WATER LOSS REPORT  February 2016  2'LINE -1/16" HOLE- 5DAYS 6" FIRE HYDRANT 1/16'HOLE-4DAYS 6" FIRE HYDRANT 1/16'HOLE-SDAYS 34" LINE 1/8" HOLE-2DAYS 34" LINE 1/8" HOLE-4DAYS 34" LINE 2" SPLIT-4DAYS 34" LINE 1/16" HOLE-1DAY 34" LINE 1/16" HOLE-3DAYS METER LEAKING 1/16" HOLE-3DAYS  162    eees 9999 e9s  9/9e  b  16  15 ee  ee8  15  163    Town of Smithfield Water Treatment Plant Rate of Flow 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.80 3.60 3.80 3.80 3.60 3.80 3.80 3.80 3.80 3.80 3.80 3.60 3.80 3.80 3.80 3.80 3.80  All figures are in MGD. Feb-16 Plant Totals Finish Metered 3.358 3.087 3.143 3.204 3.295 3.237 2.884 3.241 3.155 3.150 3.217 3.241 3.155 3.150 3.217 3.264 3.090 3.444 3.115 3.054 2.960 3.284 2.696 3,300 3.220 3.236 3.004 3.052  Hrs. Operated 22.5 19.5 20.0 20.5 20.5 21.0 18.5 19.5 22.0 21.5 16.0 19.5 22.0 21.5 22.5 22.0 21.0 22.0 20.0 18.5 19.5 19.5 19.0 20.5 23.0 22.5 20.0 21.0  Raw Treated 3.471 3.100 3.252 3.197 3.605 3,688 3.241 3.816 3.595 3.293 2.993 3.510 3.650 3.524 3.531 3.263 3.216 3.499 2.946 3.257 3.186 3.623 3.047 3.552 3.946 3.903 3.373 3.626  Date 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28  Plant 0.0090 0.0090 0.0090 0.0100 0.1000 0.0910 0.0880 0.0910 0.0900 0.0920 0.0090 0.0910 0.0900 0.0920 0.0090 0.0090 0.0070 0.0120 0.0900 0.0900 0.0880 0.0090 0.0090 0.0100 0.0190 0.0940 0.0850 0.0880  Finish to %ofRAW TREATED  Useage Dist. System TOSYSTEM  3.349 3.078 3.134 3.194 3.195 3.146 2.796 3.150 3.065 3.058 3.208 3.150 3.065 3.058 3.208 3.255 3.083 3.432 3.025 2.964 2.872 3.275 2.687 3.290 3.201 3.142 2.919 2.964  96.49 99.29 96.36 99.91 88.63 85.30 86.27 67.11 85.26 92.86 107,18 89,74 83.97 66.78 90.85 99.75 95.86 98.09 102.68 91.00 90.14 90.39 88.19 92,62 81.12 80.50 86.54 81.74  Total 106.40 Avg Max Min  575,5 20.6 23.0 16.0  95.703 3.418 3.946 2.946  88.453 3.159 3.444 2.696  1.490 0.053 0.100 0.007  86.963 3.106 3.432 2.887  3.80 3.80 3.80  90.87  164    MITHFE)  NORTH CAROLINA  Town of Smithfield Electric Department Monthly Report February, 2016  I.  Statistical Section Street Lights repaired -39 Area Lights repaired -16 Service calls - 53 Underground Electric Locates -105 Poles changed out or installed -4 Underground Services Installed -1  II. Major Revenues N/A  III. Major Expenses for the Month:  N/A  IV. Personnel Update:  Utility Dept. had a Safety meeting on Lock Out/Tag Out.  V. Miscellaneous Activities:  Removed the last remaining Christmas Decorations.  165