AGENDA Sawmills Town Hall Tuesday, June. 17,2014 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call' To Order 2, Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes A. May 20th Regular Meeting Minutes Public Comment 7. Recognitions: A. Recycle Rewards Winner B. Yard ofI Month Winners .Sawmills Elementary PTO Recognition  Mayor Bob Gibbs Pastor Buford Pennell Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Administrator Seth Eckard Mayor Bob Gibbs Lowell Rogers, Sawmills Elementary School Principal Mayor Bob Gibbs Administrator Seth Eckard Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Planner Elinor) Hiltz Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Planner Elinor Hiltz Mayor Bob Gibbs Mayor Bob Gibbs Mayor Bob Gibbs Planner Elinor Hiltz Administrator Seth Eckard Administrator Seth Eckard Mayor Bob Gibbs  8. Public Hearing: Adopt Proposed FY 2014-2015 Budget A. Open Public Hearing B. StaffComments/Recommendations C. Public Comment D. Closel Public Hearing E. Council Action  9. Public Hearing: Adopt Proposed Text Amendments to Sections 153.075, 153.146  and 153.147 ofthe Code of Ordinances A. Open! Public Hearing B. Staff CommetuRecommenditims C. Public Comment D. Close) Public Hearing E. Council Action  10. Public Hearing: Adopt Proposed Text. Amendments to Sections 153.074 and  153.081 of the Code ofOrdinances A. Open Public Hearing B. StalffComments/Recommendations C. Public Comment D. Close Public Hearing E. Council Action 11. Planning Matters: 12. Financial Matters:  A. Recommendations for Planning Board Member  A. Approve Proposed Contract Renewal with Western Piedmont B. Approve Proposal Estimate for Septic Tank System at Veterans Park C. Request for Donation to Caldwell County Dare Program  Council ofGovernments    13. Public Comment 14. Updates:  A. Community Development Block Grant Monthly Status Report and Update  Administrator Seth Eckard Administrator Seth Eckard Administrator Seth Eckard Mayor Bob Gibbs Mayor Bob Gibbs  B. Community Development Block Grant Monthly Sewer Project Status Report Administrator Seth Eckard  C Code Enforcement Monthly Report D.A Administrators Report E. Council Comment 15. Adjourn    Page 1of6  TUESDAY,MAY20,014  TOWN OF SAWMILLS REGULARCOUNCIL MEETING  6:00 PM  COUNCIL PRESENT Bob Gibbs Joe Wesson Gerelene Blevins Jeff Wilson Trena McRary Kirby COUNCIL ABSENT Johnny Wilson  STAFF PRESENT Seth Eckard Kim Trivette Terry Taylor Elinor Hiltz  CALL TO ORDER: Mayor Bob Gibbs called the meeting to order. INVOCATION: Mayor Bob Gibbs gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Bob Gibbs led the Pledge of Allegiance. ADOPT AGENDA: Mayor Gibbs asked for a motion to adopt the agenda.  Joe Wesson made a motion, and Jeff Wilson seconded, to adopt the agenda. All were in APPROVE APRIL 15, 2014 REGULAR MEETING MINUTES: Mayor Gibbs asked for Gerelene Blevins made a motion, and Trena McRary Kirby seconded, to approve the APPROVE APRIL 24, 2014 SPECIAL BUDGET WORKSHOP MEETING MINUTES: Mayor Gibbs asked for a motion to approve the April 24, 2014 Special Budget Joe Wesson made a motion, and Trena McRary Kirby seconded, to approve the minutes.  favor.  amotion to approve the April 15, 2014 regular meeting minutes.  minutes. All were in favor.  Workshop meeting minutes. All were in favor.    May 20, 2014 Page 2 of5  PUBLIC COMMENT: Mayor Gibbs asked if anyone had any questions or comments at JoAnn and Casey Miller thanked the Council for their donation to Special Olympics. Casey  this time.  Miller also gave Council a Thank You letter.  RECOGNITIONS:  RECYCLE REWARDS WINNER: Town Administrator Seth Eckard announced James Fox as the May Recycle Rewards winner. A credit oftwenty-eight dollars ($28.00) will be added to Mr. Fox's sanitation bill and his certificate will be available at the Town Hall for  pick up.  No Council action was: required.  YARD OF THE MONTH WINNERS: Mayor Bob Gibbs announced Stacey Cooke, Brenda and Ethan, from the 28630 zip code, and Audrey and Maxine Champion, from the 28638 zip code, as the May Yard of the Month winners. Mayor Bob Gibbs stated that both  certificates would be available at the Town Hall for pick up.  No Council action was required.  NEW COUNTY COMMISSIONER DONNIE POTTER: Councilman Joe Wesson presented Commissioner Donnie Potter with a Certificate of Achievement on his recent win  in the Caldwell County Commissioner's election. No Council action was required. PLANNING MATTERS:  RECOMMENDATIONS FOR BOARD OF ADJUSTMENT MEMBERS: Town Planner Elinor Hiltz stated two positions on the Board of Adjustments expire in June 2014 and one position is vacant due to a deceased member. This term expires June 2015. Town Planner Elinor Hiltz advised Council that Carolyn Evert and Mark Townsend are willing to serve another term and Dino DiBernardi is willing to serve the remaining term for the deceased member Elden Smith. Dino DiBernardi would be representing the ETJ along with Joe Wesson made a motion, and Gerelene Blevins seconded to approve staff's recommendations to re-appoint the two existing members for another term and appoint Mr. ANNUAL PLANNING BOARD REPORT: Town Planner Elinor Hiltz gave a brief overview of the Annual Planning Board Report. The report is from May 2013 to May 2014 and includes a detailed review of the activities, problems and actions of the Planning Board  Mark Townsend.  Dino DiBernardi to the vacant seat. All were in favor.  as well as any budget request and/or recommendations.    May 20, 2014 Page 3 of5  Council had no questions on the report. No Council action was required.  CALL FOR A PUBLIC HEARING TO ADOPT PROPOSED TEXT AMENDMENTS TO SECTIONS 153.075, 153.146 AND 153.147 OF THE CODE OF ORDINANCES: Town Planner Elinor Hiltz went over the proposed changes to the Code of Ordinances. The "Manufactured Home Checklist", will add an exemption to the Town's current policy. The exemption will allow legal non-conforming mobile homes, found in Sawmills, to be moved to another site in Sawmills as long as the home meets the standards in the Mobile Home Checklist. Mayor Bob Gibbs called for a motion to hold a Public Hearing. Jeff Wilson made a motion, and Gerelene Blevins seconded, to call for the Public Hearing on June 17, 2014 to adopt proposed text amendments to Sections 153.075, 153.146 and CALL FOR PUBLIC HEARING TO ADOPT PROPOSED TEXT AMENDMENTS TO SECTIONS 153.074 AND 153.081 OF THE CODE OF ORDINANCES: Town Planner Elinor Hiltz went over the proposed changes to the Code of Ordinances which will create regulations sO that citizens can keep livestock within the Town. Town citizen Reed Lingerfelt asked ifhe could keep a pig in his yard in a pen. The Town Planner Elinor Hiltz and Council advised Mr. Reed Lingerfelt that he did not have enough acreage according to the Ordinance. Mayor Bob Gibbs called for a motion to hold a Public Hearing. Joe Wesson made a motion, and Gerelene Blevins seconded, to call for the Public Hearing on June 17, 2014 to adopt proposed text amendments to Sections 153.074 and 153,081 of  153.147 oft the Code Ordinances. All were in favor.  the Code of Ordinances. All were in favor.  FINANCIAL MATTERS:  APPROVE PROPOSED BAD DEBT WRITE-OFF: Town Administrator Seth Eckard stated the Town had a list of2010 accounts that have gone unpaid for Utility and Sanitation services. The Town does not expect to collect payment for these accounts and recommends that Council approve they be written off. The total amount of these accounts is $3,924.38. Town Administrator Seth Eckard also advised Council that included in the list is 14 accounts the Town has submitted to the NCI Debt Setoff for payment. The Town submits an account with a balance over $50 to the NC Debt Setoff Program for collection. Town Administrator Seth Eckard stated the Town has recovered $2,708.28 from previous years, and currently has collected $908.03, totaling $3,835.50 and there are sufficient funds in the Joe Wesson made ai motion, and Trena McRary Kirby seconded, to approve staff to write off PRESENTATION OF FY 2014-2015 BUDGET AND CALL FOR PUBLIC HEARING: Town Administrator Seth Eckard presented to Council a proposed budget for Fiscal Year 2014-2015. Town Administrator Seth Eckard stated that the budget is balanced as required by the NC Local Government Budget and Fiscal Control Act. The Town's overall budget for FY 2014-2015 totals $3,092,391. A few highlights of the proposed  budget to cover this.  the 2010 list of bad debts accounts. All were in favor.    May 20, 2014 Page 4 of5  budget include no property tax increase for next year, but a minor increase to the water and sewer rates for customers. There is a new sewer availability fee and right of way encroachment fee proposed. Town Administrator Seth Eckard also stated that there was an allocation to the Capital Reserve Fund, but no appropriation of General Fund unassigned reserves will be made. The Town will also maintain its current levels of service to the citizens and benefits for its employees. Council must hold a Public Hearing on June 17, Joe Wesson made a motion, and Jeff Wilson seconded, to hold a Public Hearing on June 17, APPROVED ECN CODERED AGREEMENT: Town Administrator Seth Eckard presented Council with the contract from the Emergency Communication Network (ECN) CodeRED notification system for approval. Council discussed using the CodeRED notification system during a budget workshop sessions. This system is designed to send messages to the Town's citizens for a variety of different things. The cost of the contract is $11,250.00 for three years. The Town can make yearly payments in the amount of $3,750.00. The contract will renew during the three year term unless either party gives a thirty (30) day notice to cancel. The Town would like to implement the CodeRed system Trena McRary Kirby made a motion, and Gerelene Blevins seconded, to approve the  2014 to adopt the budget.  2014 to adopt the budget for FY2014-2015. All were in favor.  beginning July1,2014.  contract with Emergency Communication Network. All were in favor.  PUBLIC COMMENT: Mayor Gibbs asked if anyone had any questions or comments at Donnie Potter thanked the Town Council for their support of him running for County Commissioner. Mr. Donnie Potter commends the Council for doing a good.job ofmanaging  this time.  the Town's funds by keeping the budget in great shape.  UPDATES:  COMMUNITY DEVELOPMENT BLOCK GRANT SEWER PROJECT MONTHLY UPDATE: Administrator Eckard stated Lisa Helton, Project Administrator with the Western Piedmont Council of Governments has enclosed an update on the Community Development Block Grant Sewer Project showing how some ofthe funds have been spent as  ofMay 7,2014.  No Council action was required.  COMMUNITY DEVELOPMENT BLOCK GRANT MONTHLY STATUS REPORT AND UPDATE: Administrator Eckard stated Nancy Coley, Community Development Administrator with the Western Piedmont Council of Governments has enclosed an update and the monthly status report for the Community Development Block Grant (CDBG) which  shows that all requirements are on schedule for the Haystation, LLC.  No Council action was required.    May 20,2014 Page 50 of5  CODE ENFORCEMENT MONTHLY REPORT: Administrator Seth Eckard stated the Town Planner Elinor Hiltz has enclosed an updated status report of Code Enforcement cases  and the progress that has been made on each case as of May 2014.  No Council action was required.  ADMINISTRATORS REPORT: Administrator Seth Eckard made the following  announcements:  The Town Hall and Public Works will be closed on Monday, May 26, 2014: for The Sawmills' Farmers Market was still looking for a Market Manager.  Memorial Day.  The Town of Sawmills may have a buyer that has expressed marketing the Town's  water tower,  COUNCIL COMMENT: Mayor Bob Gibbs asked if anyone on the Council had any Councilwoman Gerelene Blevins asked about using the CodeRED system to check on senior citizens that lived alone. Mayor Bob Gibbs advised they would check into possibly getting Councilman Joe Wesson thanked everyone for coming and stated he appreciates the citizens' comments. Councilman Joe Wesson also commended Lex Menz, with the Lenoir News Topic, on an excellent article on School Resource Officer Deputy Hawn. ADJOURN: Mayor Bob Gibbs asked for a motion to adjourn.  questions or comments at this time.  a list for the Sheriff's Department to do Welfare Checks.  Trena McRary Kirby made a motion, and Gerelene Blevins seconded, to adjourn the  meeting. All were in favor.  Kim Trivette, Interim Town Clerk  Bob Gibbs, Mayor    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  June 17,2014 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Mr. and Mrs. Ronnie and Karen Randle on winning the Recycle Rewards Program for the month of June. Town Administrator Seth Eckard will present. Mr. and Mrs. Randle with a Certificate of Appreciation. A twenty-eight dollar  ($28.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 7B  MEMO DATE: SUBJECT:  June 17,2014 Recognition: Yard oft the Month Winners  Discussion:  Keith and Ginger Childers and family, from the 28630 zip code, and Kenneth Clontz, from the 28638 zip code, are the Yard ofthe Month winners for. June. Mayor Bob Gibbs will present  them with a Certificate of Appreciation.  Recommendation: No Council action required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  June 17,2014 Public Hearing: Adopt Proposed FY 2014-2015 Budget  Discussion:  Council has received a copy of the proposed FY 2014-2015 budget, budget ordinance, budget  message and fee structure.  Listed below are the salient points of the budget:  General Fund Expenditures: Governing Body Administration Finance Public Works Streets and Highways Sanitation Community Development Parks and Recreation  $49,600.00 $390,250.00 $71,200.00 $175,750.00 $358,350.00 $271,400.00 $48,650.00 $358,200.00 $280,000.00 $2,003,400.00  Interlocal Transfer to Caldwell County  Total  Fund Balance Appropriated: Utility Fund Expenditures:  $0.00  Water Sewer  $843,691.00 $245,300.00 $1,088,991.00 $3,092,391.00  Total  Total Budget    As required by State Law the budget is balanced.  The budget includes the current tax rate of $.20 (twenty cents) per $100.00 (onel hundred dollars) The water rates will increase by $.75 (seventy-five cents) changing the current $14.25 (fourteen dollars and twenty-five cents) minimum usage rate for 2,000 gallons to $15.00 (fifteen dollars). The rate per additional 1,000 gallons of usage will remain at $4.50 (four dollars fifty cents). The sewer rate will increase by $1.75 (one dollar and seventy-five cents) changing the current $16.25 (sixteen dollars and twenty-five cents). minimum usage rate for 2,000 gallons to $18.00 (eighteen dollars). The rate per additional 1,000 gallons ofusage will increase by $.50 (fifty cents) changing the current rate of $4.50 (four dollars and fifty cents) per additional 1,000  valuation.  gallons of usage to $5.00 (five dollars). per year will remain the same.  The current sanitation rate of $7.00 (seven dollars) per month and $84.00 (eighty-four dollars) Included in this budget is salary adjustments and merit increases for Town employees.  See enclosed list of the proposed FY 2014-2015 fee structure.  Recommendation:  Staffrecommends that Council adopt the FY 2014-2015 budget as presented.    Annual Budget for the 2014-2015 Fiscal Year  Honorable Mayor Gibbs and Members oft the Town Council:  Town Staffis pleased to present the proposed budget for Fiscal Year 2014-2015, beginning July 1,2014 and ending June 30, 2015, The budget is balanced in its entirety as required by the North  Carolina Local Government Budget and Fiscal Control Act.  The Town of Sawmills' overall budget for FY 2014-2015 totals $3,092,391.  The proposed budget includes: no tax increases;  minor increases ofthe water and sewer rates; an allocation to the Capital Reserve Fund maintains current levels of service; maintains current levels ofbenefits for employees  establishment of a sewer availability fee and right of way encroachment fee; no appropriation of General Fund unassigned reserves will be made for the fiscal year;  Below is a briefbudgetary summary of the various funds for the Town:  General Fund:  The proposed ad valorem tax rate for FY 2014-2015 is to remain at 20 cents per $100 valuation with a collection rate of 90.90%. Each penny oft the Town's property tax rate generates  approximately $20,767.00.  The General Fund currently remains debt free. The Town of Sawmills attempts to pay for capital outlay items from actual revenue sources and/or reserves rather than issuing bonds or borrowing funds and paying interest on debt. As has been the case in the previous three budgets, the Town will not need an appropriation ofGeneral Fund unassigned reserves in order to balance the Anticipated State collected local revenues have been calculated utilizing data supplied by the North Carolina League of Municipalities and local economic data. The Town is anticipating extremely small increases in most oft these revenue sources as a result of the slowly improving  budget.  local, state and national economies.  Some highlights in the General Fund departmental budgets include:  donation of$14,000 to match a North Carolina Department of Public Instruction grant to fund a full time school resource officer at Sawmills Elementary School; creation ofa Household Hazardous Waste Collection Day Event; transition to an improved curbside recycling service;    creation ofai fireworks display to be held during Memorial Day 2015; construction of additional restroom facilities at Sawmills Veterans Memorial Park; major repairs to the Sawmills Municipal Park walking trail; employee salary adjustments and merit pay increases ofupt to 3%; allocation of anticipated excess revenues from the General Fund to the Capital Reserve installation of new automated slide gate to improve security and operational efficiency at significant investment in the repair and maintenance of critical road infrastructure; continued participation ini the Caldwell County Sales Tax Reinvestment Program in the  Fund;  addition of new street lights; the Public Works facility; amount of $280,000.  General fund revenues and expenditures are balanced at $2,003,400. This amount represents a decrease of $59,225, or a decrease of2.9%, from the previous amended 2013-2014 Fiscal Year  Budget.  Enterprise Fund:  The results of a system-wide water and sewer capital improvement plan study were presented to the Town Council in fiscal year 2013-2014. Itis the obligation of the Town to make necessary system repairs, upgrades and improvements, not only to meet State and Federal quality control standards, but also to ensure that the service provided is performed at the highest quality In light of the continued increase in cost ofwater and sewer purchases from the City ofLenoir, because of the need to build Enterprise Fund reserves to address anticipated system improvements, and to maintain solvency and meet unanticipated emergency needs, both Staff and the Council are urged to continue adequate financial planning for the future. This requires adjusting water and sewer rates in the 2014-2015 Fiscal Year's Budget. The Enterprise Fund, specifically the Water Distribution System Department, reflects a $280,000.00 line item expense in Repair and Maintenance, This expense reflects an anticipated cost to perform needed waterline replacement on Bakers Circle. The Water Department also anticipates replacing our current postcard billing system with an envelope billing system. This The Town has been awarded a $750,000 Sewer Infrastructure Community Development Block Grant by the North Carolina Department of Commerce. The Duff Drive Sewer Expansion Project will provide sewer access to sixty-six low-to-moderate income households in Sawmills. The grant will also cover the cost of taps and connections to each home in the project area. Projected revenues for the Enterprise Fund for FY 2014-2015 are approximately 32% higher than FY 2013-2014. This projected revenue increase accounts for the need to appropriate  possible.  change is required by the United States Post Office.    $261,017 of Enterprise Fund net assests to balance this year's water and sewer budget for one  time capital expenses.  New Water and Sewer Rates for FY2014-2015  Water Rates: Water Base Rate: $15.00 Sewer Rates: Sewer Base Rate: $18.00 Conclusion:  Water Volumetric Rate: $4.50 per 1,000 gallons after the first 2,000 gallons  Sewer Volumetric Rate: $5.00 per 1,000 gallons after the first 2,000 gallons  Iti is with great pride, and a lot ofhard work, that we present the proposed budget for FY 2014- 2015. The total budget estimates for FY2014-2015 (across all funds) totals $3,092,391 versus $2,829,936 for FY 2013-2014. Staff did a great job in realizing the Town's monetary parameters and making adjustments accordingly. General Fund balance percentage is anticipated to improve Iwould like to thank the dedicated employees oft the Town for their hard work and good stewardship ofthe Town's resources. These people work hard and take pride in carrying out their duties. I would like to thank the Mayor and Council for their dedication in carrying out their responsibilities in providing leadership and guidance in these times of economic  this year.  uncertainty. Respectfully,  MA6  Seth Eckard Town Administrator    FY14 15Budget Ordinance  BE: IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF SAWMILLS, The following anticipated fund revenues, departmental expenditures, and interfund transfers are approved and appropriated for the Town of Sawmills' operations for the Fiscal Year beginning July 1, 2014, and ending June 30,  NORTH CAROLINA:  2015.  SECTION1- General Fund  Revenues: Property Tax Local Sales Tax Powell Bill Allocation Solid Waste Fee State Shared (Utility/Franchise) Other Fund Balance Appropriated  $439,500 $833,000 $358,350 $185,000 $153,000 $34,550 $  0  TOTAL ESTIMATED GENERAL FUND REVENUES $2,003,400  Expenditures: Governing Body Administration Finance Public Works Streets and Highways Sanitation Community Development Parks and Recreation  $49,600 $390,250 $ 71,200 $175,750 $358,350 $271,400 $48,650 $358,200 $280,000  Interlocal Transfer to Caldwell County  TOTAL ESTIMATED GENERAL FUND EXPENDITURES $2,003,400  8    SECTION2- Utility Fund  Revenues: Water Sewer  $843,691 $245,300  TOTAL ESTIMATED UTILITY FUND REVENUES $1,088,991  Expenditures: Water Sewer  $843,691 $245,300  TOTAL ESTIMATED UTILITY FUND EXPENDITURES $1,088,991  SECTION3- Ad Valorem Taxes  An Ad Valorem tax rate of $0.20 per one hundred dollars ($100) valuation oft taxable property, as listed for taxes as ofJanuary 1, 2014, is hereby levied and established as the official tax rate for the Town of Sawmills for Fiscal Year 2014-2015. The rate is based upon a total projected valuation of $198,791,900 and an estimated collection rate of 90.90%. The purpose of the ad valorem tax levy is to raise sufficient revenue to assist in financing  necessary municipal government operations in Sawmills.  SECTION4- Documentation  Copies of this ordinance will be kept on file at Town Hall and shall be furnished to the Town Clerk and Finance Director to provide direction in the  collection of revenues and disbursement ofTown funds. SECTION5- Special Authorization, Budget Officer A. The Town Administrator shall serve as Budget Officer.  B. The Budget Officer shall be authorized to reallocate departmental appropriations among the various expenditures within each department.  9    C. The Budget Officer is authorized to effect interdepartmental transfers of minor budget amendments not to exceed ten percent (10%) of the appropriated funds for the department's allocation which is being reduced. Notification ofa all such transfers or amendments shall be made tot the Town Council at their next regular meeting of that body following  the transfers.  SECTION 6- Restrictions  A. Interfund transfers of moneys shall be accomplished only by B. The utilization of any contingency appropriation, in any amount, shall be accomplished only by the authorization from the Town Council. Approval of a contingency appropriation shall be deemed a budget amendment, which transfers funds from the contingency appropriation  authorization from the Town Council.  to the appropriate object ofexpenditure.  SECTION7- Budget Amendments  The North Carolina Local Government Budget and Fiscal Control Act allow the Town Council to amend the budget ordinance any time during the fiscal year, SO long as it complies with the North Carolina General Statutes. The Town Council must approve all, budget amendments, except where the Budget Officer is authorized to make limited transfers. Please review sections 5 and 6, which outline special authorizations and restrictions related  tol budget amendments.  SECTION8- Utilization of Budget and Budget Ordinance  This ordinance and the budget documents shall be the basis for the financial plan ofthe Town of Sawmills during the 2014-15 Fiscal Year. The Budget Officer shall administer the budget. The accounting system shall establish records that are in consonance with this budget and this ordinance and the  appropriate statutes oft the State ofl North Carolina. Adopted this 17th day of. June, 2014. ha  Bob  Seth Eckard, Town Administrator hE  10    Town of Sawmills Fee. Structure 2014-2015FY  Public Works:  Items not picked up - building materials, hazardous materials and automobile parts.  Small brush pick up: fee: Large brush pick up fee: White goods pick up fee: Special (bulky item) pick up fee:  No charge (30 minutes or less) $75.00 (per hour) No charge No charge $75.00 *$750.00 *$18.00 (Current rate) $25.00 $5.00 $200.00 No charge $25.00 $50.00 $200.00 (plus $5.00 per lot) $150.00 (plus $5.00 per lot) $15.00 (per copy) $10.00 (per copy) $200.00  Purchase of Speed Limit or other Traffic signs:  EncroachmentFee Water/Sewer Department: Sewer/Avalabilitby Fee Planning: Zoning Permit:  Zoning Permit -4 Accessory structures Rezoning Application: Special Use Permit: Minor Plat Review:  (Includes Public Notice advertising/certified letters)  Family or Minor Subdivision Review: Major Subdivision Review (Preliminary): Major Subdivision Review (Final): Copy of Zoning Ordinance: Copy of Subdivision Ordinance: Request for Variance: Parks and Recreation  Park Rental Fee - Deposit/Non Refundable Miscellaneous Document Fee Black & white copies: Color copies: *Additional new fees  $50.00 Per page: .10 .20    MAYOR Bob Gibbs TOWN ADMINISTRATOR Seth Eckard TOWN. PLANNER Elinor Hiltz  PLANNING BOARD Steve Duncan, Chairman Buford Pennell David Powell Thad Hall Clyde Miller  OFSANEN  COAPORATED 98  AGENDA ITEM 9B  COUNCIL MEETING June 17, 2014 6:00 PM  PLANNER'S STAFF REPORT  REPLACEMENT MOBILE HOME PROPOSAL  Status: On May 6, 2014 the Planning Board unanimously recommended approval of the amendment. On May 20, 2014 Council read the proposal for the first time and set the Public Proposal: Under the current zoning ordinance, Sawmills requires every mobile home to be inspected before an applicant can get a zoning permit and mobile homes older than 1994 are not permitted. Under the new proposal, any mobile home that was already in Sawmills'  Hearing. Council did not suggest revisions at that time.  jurisdiction is permitted as long as it passes the structural inspection.  Consistency with Comprehensive Plan:  The Comprehensive Plan does not prefer to have mobile homes near vacant property nor stick built homes ('manufactured housing significantly affects property values, especially those of stick-built housing and vacant property (thereby discouraging growth"(Comp Plan 2005). The Comprehensive Plan says that mobile homes should be newer models SO that they appear similar to stick-built homes ("appearance standards for manufactured housing should be The proposal appears to be consistent with the Comprehensive Plan because it does not result MOTION TO APPROVE the text amendment because it does not result in a net increase in old mobile homes and therefore does not go against the comprehensive plan. MOTION' TO DENY the text amendment because it goes against the comprehensive plan for  largely equivalent to site built housing")(Comp Plan 2005).  in any changes in the housing stock.  Action Needed:  as stated reason.  MOTIONTO TABLE or send back toi the Planning Board.    COUNCIL: MEETING June 17, 2014 6:00 PM  Agenda Item #9B  REPLACEMENT MOBILE HOME TEXT. AMENDMENT PROPOSAL  PAtosarinstiethve: Additions are in red text.  81 153.075 MANUFACTURED HOMES ON INDIVIDUAL LOTS.  The purpose of these regulations is to promote sound neighborhood development and appearance, protect community property values, and to preserve the integrity and character of neighborhoods. Manufactured homes are permitted on individual lots in the RA-20 and R-15 districts subject to the  following conditions.  (A) The lot must be recorded as an individual lot.  (B) If municipal utilities are not available, the well and/or septic tank must be approved by the  County Health Department.  (C) All yard dimensional requirements for the respective district must be met.  (D) The lot must front a public street and said street frontage will be considered the front oft the lot. (E) Before a. zoning permit is issued a Caldwell County or other governmental Building Inspector shall sign a "Manufactured Home Checklist" to assure that items 1,2,3, 4, and 5 below are met. (1) The exterior siding of each manufactured home shall consist predominately of vinyl or aluminum siding, wood or hardwood, comparable in composition, appearance and durability to the exterior siding used in standard residential site-built construction. The siding shall be in good repair and ini no instance shall the degree ofreflectivity of the exterior siding, foundation skirting and roofing exceed (2) Walls or partitions or supporting members, sills, joists, rafters or other structural members shall not list, lean or buckle, and shall not be rotted, deteriorated or damaged, and shall not have holes or (3) Floors or roofs shall have adequate supporting members and strength to be reasonably safe (4) The roof, flashings, exterior walls, floors and all doors and windows exposed to the weather (5) All windows and exterior doors shall bei in sound working condition and good repair. (F) The exterior siding shall consist predominately of vinyl or aluminum siding, wood or hardwood, comparable in composition, appearance and durability to the exterior siding used in standard residential site-built construction. The siding shall be in good repair and in no instance shall the degree of reflectivity of the exterior siding, foundation skirting and roofing exceed that of gloss white paint.  that of gloss white paint.  cracks which might admit rodents. for the purpose used.  shall be constructed and maintained sO as to be weather and watertight.    (G) A continuous foundation enclosure, unpierced except for required ventilation and access shall be installed in accordance with North Carolina State Building Codes. The enclosure shall consist of brick or concrete block. Wood, vinyl, or fabrication metal will be permitted for temporary use not to exceed six months upon approval of the Zoning Enforcement Officer. Any wood framing for foundation skirting  shall be constructed with treated lumber.  (H) Permanent steps shall be constructed at all exterior doors as necessary, and a permanent porch or patio measuring at least 35 square feet shall be constructed at the front or main entrance to the manufactured home. Steps constructed from loose, stacked materials shall not be construed as properly  installed.  (I) The running lights shall be removed and the hitch shall be removed. (J) At least two off-street parking spaces shall be provided.  (K) Pitch oft the main roof oft the building shall have a pitch of two and half feet of every 12 feet of (L) The manufactured home shall be constructed after. July 13, 1994, and shall meet or exceed the construction standards promulgated by the US Department ofHousing and Urban Development that were in effect at the time of construction. Proof oft the age of the home such as a bill of sale, title or certified (1) A manufactured home constructed before. July 13, 1994 that was once permanently and legally located and used as a residence in Sawmills' zoningjurisdiction, was never removed from the jurisdiction, and remains in thej jurisdiction, may bet transferred to another parcel of land in Sawmills' zoningj jurisdiction, only so long as the location and placement oft the relocated home meets with all other Town of Sawmills codes, rules, and regulations. At the time the zoning permit is requested the applicant must provide the address where the home was used a residence and the address ofthe current location if $153.146 PROVISIONS FOR MANUFACTURED HOMES IN MANUFACTURED HOME  the horizontal run.  appraisal must be provided at the time the zoning permit is requested.  different. PARKS.  (A) The purpose of these regulations is to promote a safe and aesthetic environment inside manufactured home parks, protect community property values and to preserve the integrity and character  ofn neighborhoods.  (B) If municipal utilities are not available, the well and/or septic tank must be approved by the (C) Before a zoning permit is issued a Caldwell County or other governmental Building Inspector shall sign a "Manufactured Home Checklist" to assure that items 1,2,3,4, and 5 below are met. (1) The exterior siding of each manufactured home shall consist predominately of vinyl or aluminum siding, wood or hardwood, comparable in composition, appearance and durability to the  County Health Department.    exterior siding used in standard residential site-built construction. The siding shall be in good repair and in no instance shall the degree ofreflectivity of the exterior siding, foundation skirting and roofing exceed (2) Walls or partitions or supporting members, sills, joists, rafters or other structural members shall not list, lean or buckle, and shall not be rotted, deteriorated or damaged, and shall not have holes or (3) Floors or roofs shall have adequate supporting members and strength to be reasonably safe (4) The roof, flashings, exterior walls, floors and all doors and windows exposed to the weather (5) All windows and exterior doors shall be in: sound working condition and good repair. (D) A continuous foundation enclosure, unpierced except for required ventilation and access, shall be installed in accordance with North Carolina State Building Codes. The enclosure shall consist oft fbrick, concrete block, vinyl or fabricated metal. Any wood framing for foundation skirting shall be constructed  that ofg gloss white paint.  cracks which might admit rodents. for the purpose used.  shall be constructed and maintained sO as to be weather and watertight.  with treated lumber.  (E) Permanent steps shall be constructed at all exterior doors as necessary and a permanent porch or patio measuring at least 35 square feet shall be constructed at the front or main entrances to the manufactured home. Steps constructed from loose, stacked materials shall not be constructed as being  properly installed.  (F) The running lights shall be removed and the hitch shall be screened or removed.  (G) At least two off-street parking spaces shall bej provided,,  (H) The manufactured home shall be constructed after July 13, 1994, and shall meet or exceed the construction standards promulgated by the US Department of] Housing and Urban Development that were in effect at the time of construction. Proof of the age of the home such as a bill of sale, titie or certified (1) A manufactured home constructed before July 13, 1994 that was once permanently and legally located and used as a residence in Sawmills' zoning jurisdiction, was never removed from the jurisdiction, and remains in the jurisdiction, may be transferred to another parcel of land in Sawmills' zoning jurisdiction, only sO long as the location and placement oft the relocated home meets with all other Town of Sawmills codes, roles, and regulations. At the time the zoning permit is requested the applicant must provide the address where the home was used a residence and the address of the current location if  appraisal must bej provided at the time the zoning permit is requested.  different.  $153.147 REGULATIONS GOVERNING NONCONFORMING MANUFACTURED HOME  PARKS.  To achieve the purpose of this section all existing manufactured home parks must meet the following  minimum standards.    (A) Paving width and condition. All streets in the manufactured home park must be paved to a minimum of 16 feet for all streets. All streets must be in good repair and all streets must meet or exceed North Carolina Department of Transportation Minimum Standards. GOOD REPAIR is defined as being free ofpotholes, cracks and other conditions that would make the road a hazard to motorists.  (B) Lighting. Lighting inside the park shall be provided in sufficient numbers and spacing to provide continuous and uninterrupted lighting pattern to the streets within the parks. The light fixture  shall not exceed 175 watts.  (C) Minimum manufactured housing standards; existing stock. following standards for existing manufactured housing stock.  (1) All: manufactured homes in a nonconforming manufactured home park shall meet the (2) Existing manufactured housing stock located ini the town as of January 1, 2003, may remain within a nonconforming manufactured home park, provided that the following conditions are met. access, shall be installed in accordance with North Carolina State Building Codes. The enclosure shall consist of brick, concrete block, vinyl or fabricated metal. Any wood framing for foundation skirting shall  (a) A continuous foundation enclosure unpierced, except for required ventilation and  be constructed with treated lumber.  (b) Permanent steps shall be constructed at all exterior doors as necessary, and a  permanent porch or patio measuring at least 35 square feet shall be constructed at the: front or main entrance to the manufactured home. Steps constructed from loose, stacked materials shall not be  construed as being properly installed.  (c) The running lights shall be removed and the hitch shall be screened or removed. (d) When replaced, the replacement home must meet or exceed the provisions ofs  153.077A-S 153.146  (D) Numbering. All lots must display a lot number or address. The number must be displayed in a (E) Solid waste disposal. All garbage and waste disposal within the town must be in accordance (F) Compliance schedule. All nonconforming manufactured home parks shall conform to the improvement requirements listed herein within the following phased time schedule:  fashion that is visible from the street and must be consistent throughout the park.  with the Town Code Chapter 50.  (1) Within six months ofnotification, the property owner shall submit, and have approved, a preliminary improvement proposal, including aj plat for upgrading the park. Deadline for compliance:    December 31,1999;  (2) (a) Within 24 months of notification, the property owner shall have completed an approved improvement proposal, and have submitted to the town a final plat for upgrading the park.  Deadline for compliance: December 31, 2002;  (b) If at the end of the 24-month period, a manufactured home park owners has not  submitted the final plat and improvement schedule then the Zoning Enforcement Officer shall notify the park owner via certified mail that when a space within the: nonconforming park is vacated, no further zoning permits shall bei issued for the manufactured home park in question until the park meet the  standards set forthi int this division (F)(2);  (3) At the end oft the 24 months, the manufactured home park owners that did not comply with the minimum standards will also be given notification via certified mail that they have 60 months to either comply with the town's manufactured home park regulations as set forth in $153.076 this section (S 153.147) or be ordered by the town to cease and desist. Deadline for compliance: December 31, 2008; and  (4) At the end of the 60 months, the town may use. any and all remedies listed in $ 153.179 and (G) Contents of improvement schedule. The park improvement schedule must include the following:  $153.999.  (1) Ab list ofimprovements done to date;  (2) AI list ofv work remaining to be done to bring the park into compliance;  (3) A schedule listing each individual action needed to bring the park into compliance and a (4) Signed statement by the owner agreeing to abide by thet time frame listed on the (H) Contents ofpreliminary and final plat. The preliminary and final plat shall include the  date when each action will be completed; and  improvement schedule. following:  (1) Must include the name oft the manufactured home park; (2) Must include the name and address oft the owner and operator; (3) Must be drawn to a scale of one inch equals 40 feet; (4) Must contain date submitted, a north arrow and scale of plat;  (5) Must shown the boundaries oft the manufactured home park property to include    intersections and adjacent property with the boundaries of the manufactured home park properties and the  names of addresses of all adjoining property owners; approval by appropriate town, county and state authorities;  (6) Plans for continued water supply and/or sewage disposal must be accompanied by letters of (7) Bxisting streets on adjoining properties and in the park, right-of-way and proposed pavement widths. Ifany street is proposed to intersect with a state: maintained road, the plat shall be accompanied by an application for driveway approval as required by the North Carolina Department of  Transportation; lot numbers indicated;  (8) Outline of all existing spaces/buldings within the manufactured home park property with (9) Location of parking bays, patios, walkways, service and accessory buildings, utility (10) Method of sewer disposal in accordance with existing town, county and state regulations; (11) Method of water supply in accordance with existing town, county and state regulations; (12) Plan of electric lighting, showing location and details of the light fixtures tol be used. (I) Approved process. No improvements will be accepted as meeting the minimum standards oft this section without submitted ofa final plat and improvement schedule. The final plat shall be reviewed by the Planning Board and approved by Town Council. Upon completion of all items listed ini this section, the park will have met the minimum requirements and will be allowed to continue to operate as a  easements, utility poles, and buffer and screening areas;  nonconforming manufactured home park.    MAYOR Bob Gibbs TOWN ADMINISTRATOR Seth Eckard TOWN PLANNER Elinor Hiltz  PLANNING BOARD Steve Duncan, Chairman Buford Pennell David Powell Thad Hall Clyde Miller  OFSALIEN  "COAPORATED  COUNCIL MEETING June 17, 2014 6:00 PM  Agenda Item #10B  PLANNER'S STAFF REPORT  LIVESTOCK PROPOSAL  Status: On May 6, 2014 the Planning Board unanimously recommended approval of the amendment. On May 20, 2014 Council read the proposal for the first time and set the Public Hearing. Council did not suggest revisions at that time, although if council has suggestions now, especially after speaking with livestock owners, it may be Proposal: To create some regulations sO that people can legally keep livestock in Sawmills. Some points of discussion about the text amendment proposal are:  necessary to make revisions.  the proposal keeps the fowl regulations that Sawmills already has (except it adds that commercial poultry farms are not allowed in town limits except with Board of Adjustment approval. Commercial poultry farms are the proposal lowers the horse regulations the Sawmills already has (to one properties in the ETJ and all properties over 10 acres can have unrestricted livestock must be contained, pens must be 100 feet away from houses or otherstructures, livestock are permitted at 2 animals per 1/2 acre  unrestricted in the ETJ.) Fowl may run at large in the ETJ horse per acre instead of one horse per three acres) pigs are not allowed in town limits livestock and swine  Consistency ywith Comprehensive Plan:  Proposal is consistent with Comprehensive Plan because it says "Agricultural activities shall be the preferred land use in rural areas"(p17). Currently the code does not allow non-farmers to keep livestock, sO if the code is amended to allow more livestock, the  town will be more agricultural. Action Needed:  MOTIONTO APPROVE because amendment is consistent with the comprehensive  plan, because itincrease agricultural activityin rural areas.  MOTIONTO DENY  MOTIONTOTABLE or send back to the Planning Board for further review.    COUNCIL MEETING June 17, 2014 6:00 PM  Agenda Item #10B  LIVESTOCK1 TEXT. AMENDMENTENTPROPOSAL Additions are in highlights; eltamserinstkehese  CHAPTER 90: ANIMALS NUISANCEORDINANCE)  Editor'snote:  The town has adopted an agreement with Caldwell County. Animal Control on. July. 19, 2011 known as the Caldwel! County Animal Control Ordinance allowing the county to enforce the ordinance  within the corporate limits of the town.  $90.04 MAINTENANCE OF PENS, COOPS ANDTHELIKE. fowl are kept shall maintain the pens, coops or shelters in a sanitary condition.  Any person who owns or maintains pens, coops or shelters in which chickens, turkeys, ducks or other  $90.05 FOWL RUNNINGATLARGE. domesticated fowl to run at large. $90.99 PENALTY.  Noj person within the town limits shall permit chickens, guineas, turkeys, geese, ducks, pigeons or other  (A) Ifany person, being the owner or keeper ofa dog respecting which an order of abatement has been issued, shall fail or refuse to abate the nuisance as ordered, he or she shall be guilty of a misdemeanor, punishable on conviction bya fine not exceeding $50 or by imprisonment of not more than 30 days. (B) In addition, enforcement of this chapter may be by injunction, restraining order or order of abatement in a court of competent jurisdiction, as provided by G.S.S $ 160A-175(d): and (e). (C) (1) The violation of any provision of S 90.02 shall subject the offender to a penalty as set forth in (2) Each day's.continuing violation ofs 90.04 shall be a separate and distinct offense. (3) Notwithstanding division (C)(1) above, this provision may also be enforced by appropriate equitable remedies issuing from a court of competent jurisdiction or by criminal penalties as provided in G.S. (D) Ifany person shall permit any turkeys, geese, chickens, ducks or other domestic fowl to run at large on the lands of any other person while the lands are under cultivation in any kind of grain or feed stuff or while being used for gardens or ornamental purposes, after having received actual or constructive notice of  $10.99. $14-4.  the running at large, he or she shall be subject to the penalties set forth in S 10.99. CHAPTER 153: LAND USAGE (ZONING ORDINANCE) $153.051 TABLE OF PERMITTED USES.  Use Horses Fow! Livestock  R-20 RA-20 R-15 0-I N-B H-B G-M  SR $153.074 P $153.081 P $153.082  P P P P P P P P P P P P P P  8 153.074 HORSES.    Horses may be kept ift there: is sufficient total property area to have a minimum of one acrej per horse.  A-R20-Masthaveminimumeftiseeaeresper-hese (B)RA-20 Mausthaveemiaimamafemeereperhere  S 153.081 FOWL.  (A) Regulation and enforcement of fowl is provided for in the nuisance ordinance Sections, 90.04, (1). Any person who owns or: maintains pens, coops or shelters in which chickens, turkeys, ducks or (2) Within town limits no person shall permit chickens, guineas, turkeys, geese, ducks, pigeons or (B) Within town limits commercial poultry farms (defined as an agricultural primary uses devoted to generating profit from the sale of poultry or poultryp products) require Conditional Use Permits.  90.05, and 90,99 in the Sawmills Code ofOrdinances. Thei regulations are: other fowl are. kept shall maintain the pens, coops or shelters in a sânitary condition.  other domesticated fowl to run at large.  $153.082 LIVESTOCK.  (A) No swine shall be permitted within town limits, except pot-bellied pigs kept as pets. (B) Swine and livestock (defined as mule, donkey, Cow, sheep, goat, or similar animal) are (C)Livestock are permitted within town limits, with a zoning permit, ift the following regulations (1). All areas, including but not limited to stable, barn, and pasture, shall be maintained in a clean  permitted unrestricted in the ETJ and on all parcels over 10 acres.  are adhered to:  and sanitary: manner to prevent odors, rodents, and: flies.  (2) Livestock shall not be permitted to roam unless pastured or staked. (3). At least one-half(1/2) acre: is required for every two (2) livestock animals. (4) Containment areas for livestock must be at least 100 feet from structures on adjacent  properties under different ownership. $153.999 PENALTY.  (A) Generally. Any person violating any provision of this chapter for which no specific penalty is (B) Civil penalties. Violation of any provision oft this chapter shall subject the offender to a civil penalty ini the amount of $50, to be recovered by the town in a civil action ini the nature of debt ift the offender does not pay the penalty within aj period of72 hours after being cited. Citation shall bei in writing, signed by the Zoning Enforcement Officer, and shall be delivered or mailed to the offender either at his or her residence or at his or her place of business or at the place where the violation occurred. (C) Criminal penalties) for violation. Any person, firm or corporation who violated the provisions of this chapter shall, upon conviction, be guilty ofa misdemeanor and shall be fined: not exceeding $50 or imprisoned not 30 days. Each day that a violation continues to exist shall be considered a separate offence, provided that violation ofthis chapter is not corrected within 30 days after the notice of the  prescribed shall be subject to $ 10.99.  violation has been given. (Ord. passed 4-17-2012)    AGENDA ITEM. 11A  MEMO DATE: SUBJECT:  June 17,2014 Planning Matters: Recommendations for Planning Board Members  Discussion:  The term for Planning Board member Clyde Miller (ETJ) expires in June 2014. This position Town Planner Elinor Hiltz has contacted Clyde Miller and he is willing to serve another term. Applications to serve on the Planning Board are available at the Town Hall and on the Town of  serves for a two-year term.  Sawmills website for anyone who wishes to serve.  Recommendation:  If Council has no recommendation, staff recommends Council re-appoint Clyde Miller to serve  on the Planning Board representing the ETJ.    AGENDA ITEM 12A  MEMO DATE: SUBJECT:  June 17,2014 Financial Matters: Approve Proposed Contract Renewal with Western Piedmont Council ofGovernments  Discussion:  The current contract with the Western Piedmont Council of Governments (WPCOG) for There are no changes in the services provided and, if renewed, the enclosed contract will be The amount of the contract will not exceed $20,500.00 (twenty-thousand five hundred dollars) and will be billed in equal monthly payments. This expenditure is included in the FY 2014-2015  planning services will expire on June 30, 2014 and will need tol be renewed.  effective starting July 1, 2014 and ending June 30,2015.  budget.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    :."  AGREEMENT BETWEEN THE THE TOWN OF SAWMILLS FOR THE PROVISION OF TECHNICAL PLANNING ASSISTANCE: JULY: 1,2014- - JUNE 30, 2015  WESTERN PIEDMONT COUNCIL OF GOVERNMENTS AND  This AGREEMENI, entered into on the first day of July, 2014, by and between the Western Piedmont Council of Governments (hereinafter referred to as the "Planning Agency") and the Town of Sawmills, North Carolina (hereinafter referred to as the  "Local Government"); WITNESSETH THAT:  WHEREAS, the Planning Agency is empowered to provide technical assistance by the North Carolina General Statutes and by resolution passed by the Planning Agency on April 17, 1972, Technical assistance shall consist of the provisions of services as  described in Attachment A, which is herein made part of this Contract; provide such technical assistance to the Local Government and;  WHEREAS, the Local Government has requested the Planning Agency to WHEREAS, the Planning Agency desires to cooperate with the Local Government in every way possible to the end that the proposed activities are carried out  in an efficient and professional manner;  NOW, THEREFORE, the parties hereto do mutually agree as follows:  1. 2.  Personnel. That during the period of this Contract, the Planning Agency will furnish the necessary trained personnel to the Local Government. Travel/Printing, The Local Government will pay for expenses related to conferençes, conventions, seminars, local travel, etc. of the personnel when the Local Government requests or approves travel related to the Local Government's planning program, ori ifit is beneficial to both parties, the costs will be shared on an agreed-upon ratio. The Local Government will also pay for expenses related to printing of report(s), mailings to advisory boards, and other costs not related to normal travel and staffing çosts associated with personnel furnished by the Planning Agency. Compensation. That for the purpose of providing funds for carrying out this Contract, the Local Government will pay the Planning Agency a fee not to exceed $20,500.00 (twenty-thousand, five-hundred dollars) during the period beginning July 1, 2014 and ending June 30, 2015. These fees will be billed in equal monthly payments of $ 1,708.33 (one-thousand,  3.  seven-hundred and eight dollars and thirty-three cents).    IN WITNESS WHEREOF, the Planning Agency and the Local Government  have executed this Agreement as oft the date first above written,  LOCAL GOVERNMENT: TOWN OF SAWMILLS  PLANNING AGENCY: GOVERNMENTS By:  WESTERN PIEDMONT COUNCIL OF  By:  Mayor  Executive Director  Attest:  By:  Town Clerk  Chairman  Preaudit Statement:  This instrument has been preaudited in the manner prescribed by the Local Government  Budget and Fiscal Control Act.  By:  Local Government Financial Officer    AGENDA ITEM 12B  MEMO DATE: SUBJECT:  June 17,2014 Financial Matters: Proposal for Septic Tank System AtVeterans Park  Discussion: is as follows: Water Management Recommendation:  The Town recently received a proposal for the septic tank system at Veterans Park. The proposal  $14,300.00  Staffrecommends Council award the septic tank system at Veterans Park project to Water  Management in the amount of$14,300.00.  There are sufficient funds in the budget for this project.    AGENDA ITEM 12C  MEMO DATE: SUBJECT:  June 17,2014 Financial Matters: Request for a Donation To Caldwell County Dare Program  Discussion:  The Town has received ai request from the Caldwell County Dare Program for a donation in the  amount of$100.00 (one hundred dollars).  There are sufficient funds in the budget for this request.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    73093477 BcISuR ARSBA  Bob Gibbs, Mayor  TOWN OF SAWMILLS;  Seth Eckard,' Towh Administrator     Funding Request  Nâme, of Organization: CalducCounty OARE Phone: 828-759-1514  isPeaa:  3x City: Lenoir  vivh  Permanent Address: 23510Dorganten Blud Su.  State: No  Zip Code: 23645  3u Sr: A  Contact Name: Lt. Steve Bich  85 S $39  8 *  794   1,  Amount Requested: $100.00 1 3 Amount Neéded for the Projèct: MA  14 ,. d   *4  5: F aw M 3478 9G  Date Funds Néeded: 6/30/208 Date Project Begins: ul2ow/Completion Date 262014 Complete Description of Projectis Annuai Caldwei Courty DARE  23 -1154.4 160 Als. * Gole Tounnament  rRo E :  w : * v  res y. H 255 :.. .7.3  *  Msi s 3 A1, ::  How- will the funds be used? educahon for  : 4R  :. 2 6755547 515 vE :. - . 5.     Y. *  * R:  2 : 3 954 -115 , : #a:  Caldwell - Couhty DAREASS  3k54  anal, StiS S80A7 Su MAL 4  i 99:49A5  53A4A.4 * 5/541 : 3 1 1WE-06.3 3X4yAANN- :  MIAS s 15. V9uA à : d  :  :  To-Supprt cucpaale  Schools ** teai s : 1SA :E ::5 : 71 s:i  SX KRw s hat  s7 4,176 WS-AMBbey s 7 d 46433 How, will this projeçt benéfit the community! a ar wil educate 8ludens on  A  Drug Abuse Resislance Educction. : a :  M. : 4.5A3   :A 451413 - : :   MTAE  Official Town Use Only  Date application received Date Approved  Date presented to' Town Council  Denied  Amount Approved  Available Balance in Governing Body Donacions Expense Acct:  Date Check Wricten  Check No.  Amount    CALDWELL COUNTY D.A.R.E. GOLF TOURNAMENT  We are pleased to inform you that on Wednesday, July 16, 2014 the 23nd Annual Caldwell  County Drug Abuse Resistance Education (D.A.R.E.) GofTournament will be held at Lenoir GolfClub. The D.A.R.E. programs in Caldwell County continue to be a positive success for our young people. D.A.R.E. is taught in all elementary schools, middle schools, and high schools in Caldwell County, reaching hundrèds with the message of drug and violence resistance. To continue with and increase the high level of success that has been obtained, we: must meet certain expense requirements. All proceeds from this tournament go directly to the D.A.R.E. programs in Caldwell County. Donations are tax deductible as allowed by law. The tournament will have a morning tee off, with 120 golfers participating, We are again seeking sponsors for the tees and greens. Sponsorship will include an 18" X18" metal sign displaying the sponsor's name. These signs will be placed at the sponsored tee or green. Cost of a sponsorship is $100.00. In addition, we are gathering prizes and gifts to be given away and awarded during the tournament. Any donation oft this type will also be appreciated and again, donations are tax deductible. We also need donations of drinks for people at the Ifyou or your business would like to help D.A.R.E. by becoming a sponsor for the golftournament, please send  Tournament.  acheck for $100.00 to:  Caldwell County D.A.R.E 2351 Morganton Blvd Lenoir, NC 28645 828-759-1519 Attn: Lt. Steve. Rich  Due to the time necessary to construct the signs, we ask that you respond by July 1, 2014, or make contact with Thank you in advance for your support ofD.A.R.E. Your generosity will go a long way toward teaching kids to resist the pressures to become involved with drugs. Ifyou have any questions, please feel free to call.  me by that date.  3  Lt. Steve Rich Caldwell Co. D.A.R.E. CASES Lt. Andy Wilson Lenoir DARE S Lt. T.J. Bates Granite Falls DARE    AGENDA ITEM 14A  MEMO DATE: SUBJECT:  June 17,2014 Updates: Community Development Block Grant Monthly Status Report  Discussion:  The attached report shows that all requirements for the Community Development Block Grant on  behalfofThe Haystation, LLC are on schedule.  Recommendation: No Council action required.    6  *    AGENDA ITEM 14B  MEMO DATE: SUBJECT:  June 17,2014 Updates:  Community Development Block Grant Sewer Project Monthly Update  Discussion:  Lisa Helton, Project Administrator from the Western Piedmont Council of Governments (WPCOG) sent the attached update for the Community Development Block Grant (CDBG) Duff  Drive area sewer project. Recommendation: No Council action required.    Agenda Item 14B  TOWN OF SAWMILLS  COMMUNITY DEVELOPMENT BLOCK GRANT DUFF DRIVE. AREA SEWER PROJECT  MEMORANDUM: TO: FROM: DATE:  Town Council and Town Administrator  Lisa Helton, Program Administrator  June 9,2014  SUBJECT: CDBG Sewer Project Monthly Update  Staff is still working on the getting the required easements signed for the project. The bidding process can begin after all the surveying and easements are signed. Ifyou have any question,  please call me at 828-514-9194.  Total Funds  Spent to date $42,330.65  Remaining funds $668,769.35  Public Sewer Improvements $711,100  Administration  $ 71,400  $25,777.32  $45,622.68  Planning  $ 5,000  $5,000  $0.00  TOTAL  $787,500  $73,107.97  $714,419.03    *    AGENDA ITEM14C  MEMO DATE: SUBJECT:  June 17, 2014 Updates: Code Enforcement Monthly Report  Discussion: the town. Recommendation: No Council action required.  The attached report shows the progress that Planner Elinor Hiltz continues to: make throughout