TOWN OFS STOKESDALE REGULAR1 TOWN COUNCIL MEETING 8325 Angel Pardue Road STOKESDALE, NC: 27357 MAY 9, 2019 at 7PM  I. Call to Order: Mayor John Flynt called the meeting to order at 7:00PM, in attendance Mayor Flynt, Mayor Pro Tem Thearon Hooks, Councilmen Frank Bruno, Bill Jones and Tim. Jones, Town Clerk Alisa  Houk, Town Attorney. John Bain, Northwest Observer Reporter Patti Stokes.  II. Invocation: Rev. Phillip Kuntz, Mt. Zion UM Church III. Pledge of Allegiance: Lead by Mayor Flynt  IV. Review and Adopt Agenda: Thearon Hooks askedi that Item 11 be moved to the. June 13, 2019 meeting as he hasn't been ablei to gather all of the information ati thist time. Mayor Flynt made a motion to adopt the agenda with continuing Item 11 tot the. June meeting. Frank Bruno: second the motion.  Vote: Tim. Jones: Nay Bill Jones: Nay Frank Bruno: Ves  Thearon Hooks: Yes Mayor Flynt: Ves  V. Approval of Minutes: April 11, 2019: Mayor Flynt asked ift there was any discussion to amend the minutes, no one spoke. Mayor Flynt motion to approve the April 11, 2019 minutes without reading.  Thearon Hooks second the motion. Vote: Tim Jones: Nay Bill Jones: Nay Frank Bruno: Yes VI. Public Safety Reports: Guilford County Sheriff's Report:  Thearon Hooks: Yes Mayor Flynt: Yes  Captain Hall, of Guilford County Sheriff's Dept. reported that the Sheriff's Office responded to 75 callsi in April. No major or violent crime. Three oft the reports werei for burglary, one on Coldwater Rd., one on Colgate Road, and one on NCI Hwy 68 North near Haw River Rd. One of those was a larceny someone left their wallet and a gas station and someone else helped themselves toi it. There was an arrest on Happy Stokesdale Fire Dept Report: Fire ChiefTodd Gaulden reported that Stokesdale Fire Dept. responded to 78 service calls in April. 51 oft the calls were medical calls, 271 fire related calls. He said thisi is the time of year for grilling out, be sure to move your grill a safe distance away from your house and other  Hilll Rd. related to al burglary in Oak Ridge.  3417  Book1 13    combustible items and structures, take time to wet the fire down after use. Also, ify you don'thavea weather radio, please consider purchasing one to stayi informed about bad weather. It's also good to VI: Citizen's comments from the floor (3 Minute Limit per Speaker) No one spoke ati this time. 1. Monthly Financial Review: documents are in council packets and on table ini the lobby. Town Clerk Alisa Houk gave the monthly report. Bank of Oak Ridge CDARS accounts are as follows: Water Enterprise has current earnings of $243,806 at an average rate of2%. Watera and Sewer Account has current earnings of$2 241,287. At2.12 %. And General Fund has current earnings of $2,466,104.. Atai rate average of2.5%. Bank of Oak Ridge checking account balance is $245,150. General Fund Fidelity Savings account $ 43,897. Fidelity checking balance is $168,370. Water Enterprise Fidelity Savings account balance is $45,023. Water Enterprise Tim. Jones had a question about three checks showing on the April balance sheet that were written to him. Alisa Houk answered that they were his stipends. Tim: stated he wanted to ask in front of council, the town attorney and everyone present that what he isi telling Alisa Houki is that he wants her to get him a print out of every check that the Town of Stokesdale has written to himi fort this fiscal year so far. He wants to make sure hei isn't being paid too much. Hej will takei this balance sheet and try to decipher it and see what is going on. He then asks Alisa Houk ifs she understood his request which Alisa answered, yes. Alisai told him she could print out the payroll journal showing the checks written. Tim said he wanted copies oft the actual checks 2. Present 2019-2020 Town of Stokesdale Budget Proposal. Mayor Flynt stated that tonight we were just presenting the Budget Proposals. There willl bei time fort the public and council to review these proposals and bring questions and comments toi the next Budget workshop and the final will be presented discussed and voted on at the. June 13, 2019 meeting. He asked Frank if he wanted to present anything tonight. Frank: said thisi is al budget in process based on past spending and future projected expenses. Frank: said soi far, hel has only received one request from Stokesdale Elementary School to add something to the Budget. So, from now until. June 13, 2019 he would like the citizens to review the proposed budgets and bring questions and suggestions to the next budget workshop. Frank said he would liket to: schedule the next budget workshop later ini the evening so all ofthe citizens would have an opportunity to come and be involved. The Budget Proposals for both General Fund and Water Enterprise will be available at Town Hall and oni the! Stokesdale website for viewing until the Budget is adopted. Frank motioned to set the next Budget Workshopi for Thursday night. June 6, 2019: at 6PM. Mayor  have as safety plan of wherei to goi in the event ofs severe storm warnings.  VIII. New Business:  checking account balance is $337,850.  written. By date, check number and amount.  Flynt seconded the motion.  Vote: Tim. Jones: Abstained Bill Jones: Nay Frank Bruno: Yes  Thearon Hooks: Yes Mayor Flynt: Yes  3. Public Hearing: Resolution of Intent to close al Portion of Loyola Drive: CASE# #19-02-STPL- 01373, Being that a portion ofl Loyola Drive (Secondary Road #2055), approximately 295.54f ft., running north from its southern intersect with Stokesdale Street in Stokesdale NC.  3418  Book1 13    Oliver Bass presented his staff's interpretations and recommendation to approve. Mayor. John Flynt motioned to adopt the Resolution of Intent to close a portion of Loyola Drive. Tim. Jones  seconded the motion.  Vote: Tim. Jones: Yes Bill. Jones: Ves Frank Bruno: Ves  Thearon Hooks: Yes Mayor Flynt: Yes  Mayor Flynt recessed the Regular Town council meeting at 7:30PM and asked council to reconvene as al Board of Adjustment Council to hear the next case. Frank Bruno seconded the  motion. Vote: Tim. Jones: Yes Bill Jones: Yes Frank Bruno: Yes  Thearon Hooks: Yes Mayor Flynt: Ves  4. Board of Adjustment Hearing: The Town of Stokesdale Board of Adjustment Case #:19-04- STPL-03329: Ice Machine Vending Machine Use Interpretation. The applicant is requesting an interpretation from the Board of Adjustment to determine whether an Ice Vending Machine business is a similar use to Ice Manufacturing (SIC Code 2097) or Miscellaneous Retail Sales (SIC Code 5999) as listed in Table 4-3-1 Permitted Use Schedule oft the Stokesdale Development Ordinance. Oliver Bass presented" the case and statedi that he was unable to determine which SIC code fit this type of business. The owner oft the Polar Ice Kioski is asking council as a Board of Adjustment to decide which SIC code, theyi interpret this business to fall under. After much discussion Mayor. John Flynt motioned to approve this Ice Vending business tol be coded under SIC code! 5999, Miscellaneous Retail Sales. Mayor Flynt asked that this be added into the Municide Books under the Development Ordinance SIC code: section. Thearon Hooks  seconded the motion. Vote: Tim Jones: Yes Bill Jones: Yes Frank Bruno: Yes  Thearon Hooks: Ves Mayor Flynt: Yes  Mayor Flynt closed the Board of Adjustment, and asks council to reconvene as Town Council.  Tim. Jones seconded the motion.  Vote: Tim. Jones: Ves Bill Jones: Yes Frank Bruno: Ves  Thearon Hooks: Ves Mayor Flynt: Yes  5. Discussion and vote on proposal from Sentry Watch for two additional cameras to be installed in7 Town Park. After discussion ofwhethert there is currently enough money ini the budget toi install these cameras. Frank Bruno motioned to approve adding the two new camerast to the parkwith thei initial requested deposit of $1355.38, only afteri iti is determinedi that therei isenough money in the security budget, or money in undesignated funds byl budget amendment for the project, otherwise they ask tol hold over to purchase the cameras with money from the new: 2019-2020 Budget when iti is adopted on. July 1, 2019. Thearon Hooks seconded the motion.  3419  Book13    Vote: Tim. Jones: No Bill Jones: No Frank Bruno: Yes  Thearon Hooks: Ves Mayor Flynt: Ves  6. Discussion and vote on proposals for electric hook up andi installation of the Town Clock. 7. Discussion and vote on proposal from Kim Thacker tol become our permanent Part Time Budget Officer. Thearon Hooks motioned to approve hiring Kimberly Thacker as our permanent part time  Continuing to the. June 13th meeting.  Budget Officer. Frank Bruno seconded the motion.  Vote: Tim. Jones: No Bill. Jones: No Frank Bruno: Yes  Thearon Hooks: Yes Mayor Flynt: Yes  8. Appoint Mayor Pro Tem Thearon Hooks to replace Councilman Bill. Jones as representative oft the Town for attending anyf further water authority meetings. Continued until the. June 13th meeting 9. Discussion on process for filling council vacancy. Continued until. June 13th meeting because Bill Jones 10. Discussion of process for hiring ai new Town Attorney. Mayor Flynt asked for volunteers from council to actively pursue and interview candidates for a Town Attorney to replace John Bain who has resigned effectively. June 30, 2019. No one initially spoke up, Frank stated he has a lot going oni in his business and his work with us oni the Budget sol he would rather someone else take on this project. Mayor Flynt asked Tim. Jones if he would bei interested in taking on this project, Tim. Jones replied No, he would not. Mayor Flynt and Thearon Hooks agreed to begin the search for a new Town Attorney. 11. Discussion of sites for NC Dept. of Health and Human Resources State Medical Support Shelters/ Disposal of the Town's portable generator. Thearon asked at the beginning of the meeting to continue 12. Discuss Property Committee spending authority. Bill. Jones requested this topic be added to the agenda to discuss the spending authority policy. This lengthy discussion can be heard on audio, citizens cani fill outa al Public Request form for ai free CD ofthei full meeting. Nov votes were required or taken. 13. Discuss repair of park bathroom door locks. Tim. Jones requestedi this topic be addedi tot the agenda to discuss thei faulty door handles and locks on the park bathrooms. Alisa Houk informed him thata company had been called and we are waiting fort them to come out and determine what can be donei to correct the problem. This lengthy discussion can bel heard on audio, citizens can fill out al Public Request form fora ai free CD of the full meeting. No votes were required or taken. Discussion only. 14. Review Beaver Outdoor Solutions invoices and any other invoices pertaining to the Town Hall and Town Park lawn and maintenance work. Tim. Jones went over NCGS160A-193 and went intoa  because Bill Jones has not yet resigned as a councilman.  has not yet resigned as a councilman.  this topic tot the. June 13th, meeting when he would have more information.  Discussion only.  3420  Book 13    discussion oft the Town's spending on thei trees brought down by the Hurricane, purchase of the Town Clock and Schools new: sign, the Clock andi the school sign were paid for with al Downtown Revitalization Grant fromi the State of North Carolina. There was a 30-minute discussion between members of council and Eileen Thiery who clarified the purchase oft the clock and sign were with a grant and not the Town's money to which Mayor Flynt also stated that the balance of the clock purchase was a financial contribution from Eileen Thiery. No votes were required or taken. This discussion can be heard on audio by citizens filling out al Public Request formi fora ai free CD of the entire meeting. Tim. Jones asked for a 5-minute recess to which Mayor Flynt agreed toi take at 9:05PM.  IX. Old Business:  1. Discussion of quotes and pricing fora a replacement water fountain for the Town Park. Bill. Jones suggested calling Haws Inc. and: seeing ifthey! had a representative that could come out and look at our wateri fountain to's see ifiti is repairable orj just needs replacing. Discussion tabled until further 2. Discussion ofs spending authority and limits. Spending Authority was discussed again reference was madet to the Internal Controls & Separation of Duties Policy being corrected and the correction has been 3. Discuss of the Mini Brooks Act. A copy oft the Mini Brooks Act was placed in everyone's folders. 4. Discussion of town's vendor's policy. Mayor Flynt read the Vendor Policy that has been in place for over a year and doesn't see that any changes should be made to bei fairt to all vendors applying to do 5. Review, Discuss and vote on individual proposals from: Danal Luther, CPA and Kerry Crutchfield, CPA, for assistance with financial reports. Mayor Flynt said he doesn't have anything in his file as fara as proposal. Thel Mayor said hei is ata al loss of what we are supposed to be discussing. He willl leave this open to whoever put it ont the agenda. Thearon said he put it on the agenda because he has asked Bill and Tim for copies oft the two individual's proposals by last Friday but he still doesn't have anything. Frank said hei isi inviting everyone interested to attend the next Events Committee meeting Monday, May 20th at 3pm to 5pm or later if anyone requests to hold it later. Hes said we still need volunteers for the Events Committee and for the Christmas Parade. He would love to see more people participate and XI. Departmental and Administrative Report: Town Clerk Alisa Houk presented the Admin Report. See  information is obtained.  placing in the Procedure and Policy manual and can be viewed there.  Council agrees they understand the content.  work fort the Town.  Item was closed with no further discussion. X. Committee and Board Reports:  help out with events the Town would like to have.  attachment.  XII. Citizen Comments from the Floor (31 Minute Limit per Speaker)  Mark Nadel spoke about the dissention within the Town Council and how he would like to see them James Greene also spoke to the subject of the obvious divide amongst council and would like to see  come back together and work better as at team.  them work better together. Jimmy Landreth also spoke oft the divide.  3421  Book 13    Catherine Buntoff gave us another history lesson on the Town of Stokesdale in 1860.  All of these comments can be heard in their entirety on CD.  XIII. Closing Comments from Council:  Council individually thanks the Citizen's for staying for the entire meeting each month. Tim. Jones, Frank Bruno, John Flynt, Thearon Hooks thanked Bill Jones for his service asa council member: and XIV. Adjournment:. John Flynt motioned to adjourn at: 10:30 PM. Frank Bruno seconded the motion.  wished him well in his move: to Kernersville.  Vote: Tim Jones: Yes Bill Jones: Yes Frank Bruno: Ves  Thearon Hooks: Yes Mayor Flynt: Yes  Approved July: 11, 2019 signed) jy.  ayor  Buchw - Town Clerk/ Finance Officer  3422  Book: 13