TOWN OF STOKESDALE REGULARTOWN COUNCIL MEETING 8325 Angel Pardue Road STOKESDALE, NC2 27357 June 13, 2019: at 7PM  .Call to Order: Mayor Flynt called the meeting to order at 7pm II. Invocation: Given by Assistant Fire Chief Randy Southard III. Pledge of Allegiance: Lead by the Mayor  IV. Review and Adopt Agenda: Thearon Hooks made a motion to adopt the agenda. Mayor Flynt second  the motion. Vote: Mayor John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno  Yes Yes Yes  Tim Jones  Yes  V.A Approval of Minutes: May 9, 2019 - continued until. July 11, 2019 meeting for changes to wording  regarding Citizens Public Request for audio CD of meeting minutes.  VI. Public Safety Reports:  Guilford County Sherifl's Report: Captain Hall: reported that District One responded to 89 callsi int the Month of May. None were violent crimes. Several were burglary calls. There has been an increase in Stokesdale Fire Dept Report: Assistant Chief Randy Southard: reported that thel Fire Department had 351 fire calls and 33 medical calls during the month of May. Advice forthe month check your smoke detector batteries and the smoke detector itself, it has been found that the smoke detectors may only have at ten-year life span. Also, it's al bad time ofy year for mosquitoes be sure not to leave water standing VII: Citizen's comments from thei floor (3 Minute Limit per Speaker):Catherine Buntoff gave another Town of Stokesdale history lesson. The Friends of Stokesdale can be reached at 336-708-0334 for William Jones went to the podium and stated that he is still concerned about the situation the Town may bei in. He said he wasn't going to say al lot; hei is no longer a resident but owns property in Stokesdale. Hei is concerned about the new way we are going the minutes. This was never discussed ina a  new home construction material thefts.  around to attract them.  historical information and tos share history.  3423  Book 13    meeting, just because iti is legal doesn'tmean it's the right wayi to doi it.) William stated that minutes Tim. Jones interjected that we still don't have the Special Called or Wednesday meeting minutes ont the website either. Mayor Flynt asked the Town Clerk Alisa Houk what minutes are on the website. Alisa said the Regular Town Council Meeting minutes alli the way back to 2013 through. January 2019 are on the website. She said she has not hadi time to put February, March, and April's minutes on there due to working with the new budget officer and the budget preparations.. As of June 14, 2019, the February, Mayor Flynt motioned to take a 5-minute recess, Thearon Hooks seconded the vote, vote 4-01 to take the  have not been put on the website.  March and April Reg. T. C. Mtg minutes have been added to the website).  recess. Council meeting reconvened at 7:10pm.  VIII. New Business:  1. Public Hearing, Board of Adjustment Hearing: CASE#1S0SSTPL0S977: Chris and Donna Southern is requesting a variance tot the Stokesdale Development Ordinance, Section 4-4.1, which requires a minimum reary yard setback of 301 feet for an accessory building greater than 800 square feet. The variance, ifapproved, will allow the applicants to build al 50x5 50-foot accessory! building within five (5) feet oft the rear property line. Said property is located at 8305 Patricia Drive, Stokesdale, NC, Guilford County Tax Parcel 150858. Zoning: RS-40 MH. Oliver Bass presented CASE #: 19-05-STPI-03977: (paper work attached) Mr. Bass read the staff report and the findings ofi fact. Chris Southern, came tot the podium and explained the use of the out building reiterated the location and whyl he wanted to place iti in that location. He shared al letter from closest neighbor which stated they had no problem with him placing the building in this location. Chris's Father. Jimmy Southern spoke briefly that this land was his land originally and hel had given it to Chris to build on. No one else spoke for or against the variance sO Mayor Flynt closed the public session of the hearing at 7:40pm. Mayor Flynt Adjourned the Board of Adjustment at 7:43pm and motioned to reopened the Regular Town Council Meeting, Frank Bruno  seconded the motion.  Vote: Mayor John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno  Yes Yes Ves  Tim. Jones  Yes  Mayor Flynt motioned to approve: CASE#1905STPL03977: Chris and) Donna Southern is requesting a variance toi the Stokesdale Development Ordinance, Section 4-4.1, which requiresa minimum rear yard setback of 30 feet for an accessory building greaterthan 800 square feet. The variance, ifapproved, will allow the applicants to build a! 50x5 50-footaccessory, building within five (5) feet of the rear property line. Said property isl located at 83051 Patricia Drive, Stokesdale, NC, Guilford County Tax Parcel 150858. Zoning: RS-40 MH. Tim. Jones seconded the motion to approve.  Vote: Mayor John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno Book13  Yes Ves Ves  Tim. Jones  Yes  3424    2. Public Hearing Adoption of 2019- -2 2020 Stokesdale Town Budget Ordinance. Town Clerk Alisa Houk read the Budget Message, (attached). Then Alisa went over both the General Fund and' Water Enterprise Budgets that were discussed and put together over the two budget workshops. Tim. Jones asked where the May financials were, he didn't have them in his packet. The Town Clerk told him that they were given to him ini the last Budget workshop. Frank Bruno motioned to adopt the 2019 -2 2020 Stokesdale General Fund Budget as written. Thearon Hooks seconded the motion to approve the 2019- 2020 Stokesdale General Fund Budget. William Jones commented that he is concerned that they are raising their stipends 250-300%. Thearon Hooks addresses William Jones concerns: Thearon stated that the Stipend increase amounted to $2.38 per hour based on a 40-hour week. The Mayor will receive $650.00 per month, Mayor Pro Tem will receive $600.00 per month, the other three council members will receive $550.00 per Tim Jones motioned to reduce the $57,000. For parks and Shelter to$25,000. Mayor Flynt asked" Timi if he was wanting to approve the Budget one-line item at at time. Tim. Jones stated yes. Mayor Flynt repeated the motioned. No one spoke to second the motion. Mayor Flynt stated the motion dies due to Tim. Jones motioned to remove Downtown projects from Town Hall/Downtown Projects, there was no Tim. Jones motioned to reduce Community! Day & Other Events from $5,000.To $1,000., Frank Bruno reminded Tim that we voted to increase this line item back in November. There was no second motion Tim. Jones then stated he can't support the $34,800 for stipends for they year. Tim. Jones motioned to reduce the stipends to $15,000. Annually. There was no second motion made. Mayor Flynt stated the  month for their service to the town.  lack ofa second.  second motion made. Mayor Flynt stated the motion dies for lack ofas second.  made. Mayor Flynt stated the motion dies for lack ofas second.  motion dies for lack ofa a second. Vote: Mayor John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno  Yes Yes Ves  Tim Jones  No  3. Vates Construction - Gene Robertson will present proposals for Town Hall's front drainage ditch repair. Discussion and' Vote. Gene Robertson came to the podium and presented thei two proposals for repair oft the ditch that runs from. Angel-Pardue down thet front right side of Town Hall. Thearon Hooks explained the reasont fort this requested repair is due to poor drainage due to over growth and erosion. Water pools in the side parking lot and runs outi into the lawn areas and is no longer draining intoi the catch basins. Thearon motioned to approve the more comprehensive proposal for $27,600.00. Mayor Flynt 2nd the motion. Tim. Jones stated that he believes the entire Town Hall drainage system may have been improperly constructed fromi the  3425  Book 13    beginning and should we look into filing a claim against the original engineers that constructed the drainage and run off. Attorney. John Bain explained that the statute of limitation on any  warranty would have run out by now.  Vote: Mayor. John Flynt Mayor Pro' Tem Thearon Hooks Frank Bruno  Ves Ves Yes  Tim. Jones  No  4. Discussion and Vote on Stokesdale Elementary Technology Project. Frank Bruno presented the donation proposal from Stokesdale Elementary School principal Dr. Chandler had given us for an Epson Bright link Projector 685wi, an Epson ELPMB46-Wall Mount, Hubbell Premise Wiring, Interconnect Cables (C2G.com part numbers) and al Microsoft Wireless Display Adapter.  Option 1. Art Room Media Computer Lab Total:  $3000.00 3000.00 3000.00 $9000.00  Option 2. Were 5 classrooms with at total of hooks seconded the motion. Vote: Mayor John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno  $15,000.00  Frank Bruno motioned to approve Option 1. Of the proposal and not to exceed $9,000.00. Thearon  Ves Yes Yes  Tim. Jones  No  5. Discussion and Vote on Downtown Mural.. Joe Thacker came to the podium and gave an update on the progress that the Friends of Stokesdale have made toward the legality side of the Mural. Hes said their attorney willl have the legal paperwork and any other documentation council would like to review. His group is currently working with the building owner and other building owners in the vicinity of where the Mural is going tol be placed to do some clean up and refurbishing of the surrounding buildings.. Joe Thacker introduced the Council and citizens tot the artist that is going to paint the mural. Beth Herrick, shei is an Art Teacher at NWGHS. Mayor Flynt motioned to approve the Mural proposed budget of $4,636.00, subject to an approval letter from. John Pate owner of the building where the Mural willl be placed and a copy of the contract between Thel Friends of Stokesdale and Mr. Pate. Frank Bruno seconded the motion.  3426  Book1 13    Vote: Mayor John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno  Ves Yes Ves  Tim. Jones  No  6. Discussion and Vote to reduce Water Customer's Customer Service Feei to $25.00/month, from current $30.50/month. Mayor Flynt explained to all present that Winston Salem has reduced the Town's water rate soi ini turn the Town wants to pass some ofthe reduction onto the citizens ont the Town's water system. Frank Bruno motioned effective. July 1, 20191 to lower the current customer service fee for water customers from $30.50 down to $25.00. John Flynt seconded  the motion. Vote: Mayor. John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno  Yes Yes Yes  Tim. Jones  Yes  7. Discuss and Vote on hiring Thomas E. Medlin, Jr. as our new Town Attorney. Mayor Flynt spoke about Mr. Medlin and his experience with working withi fora and with other Towns ini the area. Mayor Flynt motioned to accept the contract presented by Attorney" Tom Medlin, to become effective. July 1, 2019, and which provides him witha ai fixed annual retainer fee of $31,200.00 tol be paid in monthlyi installments of $2,600.00 per month, this general retainer will cover actual Attorney time expended for the Town up to 10 hours per month. Any hours over the 10 will be billed at the Attorney's standard hourly rate of $300. /hour. Thearon Hooks  seconded the motion. 8. Vote: Mayor John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno  Ves Yes Yes  Tim. Jones  Yes  8. Discussion on process fori filling vacant council person seat. Mayor Flynt explained to all present that hel has asked the Town Clerk to put a message on the Town's website and Patti Stokes of the Northwest Observer offered to put iti ini the NWO, that anyone interested ini filling Bill Jones seat fori the remainder of his term until the November 5, 2019 election to send an email or contact the Town Clerk at 9. Discussion and Vote to adopt a policy for new Planning Board Candidates who have completed the NCSOG training course, once the training has been completed, they are automatically eligible to become active sitting members of the Board. Mayor Flynt motioned to add this to thel Planning Board Policy.  OAESAEOSOAESAEOER or 336)643-4011.  Frank Bruno: seconded the motion.  3427  Book 13    Vote: Mayor John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno  Yes Yes Ves  Tim Jones  Yes  9. Discuss proposal submitted for Town's Mobile Generator tol be turned over to Triad Health Care Preparedness Coalition. Thearon Hooks motioned to allow the THPC tol have and operate our Town mobile generator under the stipulation of the attached letter. Int this letteri ifwe should ever have a need ofar mobile generator the THPC willl bring our generator or one of like and kind back to us fori thei time we needi it. Mayor Flynt seconded the motion.  10. Vote: Mayor. John Flynt Mayor Prol Tem Thearon Hooks Frank Bruno  Ves Ves Yes  Tim. Jones  Yes  11. Adopt al Resolution tol Establish Filing Fees for the Town of Stokesdale Council Seat Elections in November 7, 2019. Mayor Flynt motioned to adopt the Town of Stokesdale resolution establishing filing fees for the 2019 Municipal Election to bel held November 5, 2019. Thearon  Hooks seconded the motion.  Vote: Mayor. John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno IX. Old Business:  Yes Ves Ves  Tim. Jones  Yes  1. Discussion and Vote on Blaney Electric proposal fori installation of Town Clock. Mayor Flynt motioned to approve Blaney's proposal not to exceed $: 2300.00. Frank Bruno seconded the  motion.  Vote: Mayor. John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno  Yes Ves Yes  Tim. Jones  No  2. Discussion and Vote on Blaney Electric proposal for installation of lightning and electrical service to new Shelter. Thearon Hooks motioned to approve Blaney Electric's proposal not to  exceed $5450.00. Mayor Flynt seconded the motion.  3428  Book 13    Vote: Mayor. John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno  Yes Yes Ves  Tim. Jones  No  X. Committee and Board Reports:  1. Mayor Flynt will address future plans fori the Ordinance Review Committee. Mayor Flynt said hej just wanted to reaffirm to the Planning Board and Ordinance Review Committees that council asked that all members oft these boards complete the NCSOG training byt the. July 31:t. He also is asking the Ordinance Review Committee to provide their minutes to council by the first Friday ini the month soi they can be included ini the Town Council meeting ini the event action needs to bet taken. Mayor Flynt also stated that the Ordinance Review Committee is serving as an advisory committee to Town Council. The Town Council willl be assigning needed task to the Ordinance Review Committee Chairperson, which currently is Mr.. James Greene. These willl bei task that are relevant toi the Town of Stokesdale. 2. Appoint Mayor Pro Tem Thearon Hooks to replace Bill. Jones as a representative of council at any Water meetings. Mayor Flynt motioned to appoint Thearon Hooks as Bill Jones replacement to attend any future Water Authority meetings. Frank Bruno seconded the motion. Tim. Jones made a motion to votel himself as the replacement for Bill Jones. Frank Bruno seconded Tim Jones' motion. Vote: to appoint Tim. Jones as Bill Jones replacement for anyi future Water Authority meetings.  Mayor. John Flynt Mayor Pro Tem Thearon Hooks Frank Bruno  Yes Yes Yes  Tim Jones  Yes  XI. Departmental and Administrative Report:  Frank Bruno will give a Town of Stokesdale Past Year in Review Statement: Frank: said the 911 Ceremony, September 2018 was a success and wants to thank the group ofr retired Marines that  presented the colors and the volunteers that helped with the service. Tree lighting was also a success and thanked everyone that helped make it happen Christmas Parade was also a success and we made it happen just before thel big snows storm. He wanted tot thank the Town Staff, Councilmen, and volunteers that helped put the parade on.  New Shelter has been added to the park Volleyball court has been repaired and cleaned up Children's playground has new mulch, ar new border, and a ramp. We've added more benches and picnict tables to the park Resurfaced the parking lots and walking trails  3429  Book13    Installed two more security cameras ini the park after a couple of incidents warranted it. North Carolina gave us a Downtown Revitalization Grant that could only be used to revitalize the Downtown area. That Grant was used to purchase and install a Town Clock and tog goi in with the Elementary School to purchase andi install a new! Led message sign for the school. We began earlyl last year moving our CD's over into CDARS which hasi increased our income and savings Frank: said he is currently going through surveys that were mailed out to citizens several years ago about what kinds of things they would liket to see ini thei town and town park. The surveys were completed and mailed back but not much had been done withi them. He is going through them and making al list oft the items that the most people asked for. Hel hopes to have the list completed byt the. July meeting. Mayor Flynt presented our exiting Town. Attorney with al Proclamation from the Town of Stokesdale  substantially.  XII. Citizen Comments from the Floor (3 Minute Limit per Speaker) thanking Attorney Baini for his service and wisdom during his time with us.  XIII. Closing Comments from Council:  Tim. Jones: Thanked everyone still sittingi in the audience for the entire meeting. Tim. Jones" Thanked the Guilford County Schools for removing some damaged trees from Hurricane Michael backi int the Frank Bruno: Thanked the Citizen's ina attendance. Special Thanks Alisa Houk and Kim Thacker for the long hours and days they put into getting our finances organized on the new online system and putting the budget packages together. He said unless you've done itl beforei iti isn't easy trying tot tie two accounting systems together especially when one is manual andi the otheri is automated. He also announced hei is meeting with the Events Committee on Monday. June: 17, 2019 from 3pm to! 5pm. He Thearon Hooks: Thanked the citizens for staying. Thanked Friends of Stokesdale for the Mural. Mayor Flynt: Thanked the Citizens for staying. Reminded everyone that may bei interested ini filling Bill Jones seati for the remainder of his term to please come by Town Hall or send an email to OESABPTOEBBOE: Hei thanked. John Bain again for his service to the town. XIV: Announcements: Next Planning Board Meeting. June 27,2 2019. There willl be: a special called meeting on Friday June 2gthv with S& ME to open bids for the elevatedi tanki renovations. XIV.Adjournment: Mayor Flynt motioned to adjourn at 10:40pm. Thearon Hooks seconded the  fall. Tim said he supports small government and no taxes.  will be talking about the 911 Ceremony, Christmas preparations  motion. Vote: Mayor John Flynt Mayor Prol Tem Thearon Hooks Frank Bruno Approved. July 11, 2019  Yes Ves Ves  Tim. Jones  Yes  Mayor  MLE  Ps Houk Town Clerk/Finance Officer  3430  Book1 13