TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL PARDUE ROAD STOKESDALE, NC2 27357 OCTOBER 10, 2019 AT7PM  Attendance: Mayor Flynt, Mayor Pro Tem Thearon Hooks, Frank Bruno, Deanna Ragan, Tim. Jones,  Deputy Clerk Priscilla Hunsucker, Town. Attorney Tom Medlin  I. I.  Call to Order: Mayor Flynt Invocation: Randy Southard III. Pledge of Allegiance: Led by Mayor Flynt  IV. Review and Adopt the Agenda: Town Attorney Tom Medlin addressed the Mayora and Council regarding Item #: 3in Old Business; Vote to Approve 2019-2020 Budget Amendment to increase budget for Attorney Fees by an additional $ 25,000. and: said after some research he discovered that according to General Statutes only a majority vote is required to approve a budget amendment so the vote during the September: 12, 2019 Town Council Meeting stands as approved. Mayor Flynt said that the second part of item 3 in old business willl be discussed when they reach that item on the agenda. Mayor Flynt asked for a motion to adopt the Agenda. Thearon Hooks motioned to accept the  agenda with the changes, Frank Bruno seconded the motion.  Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes V.  Deanna Ragan: Yes Tim. Jones: Yes  Approval of Minutes: Mayor Flynt asked for a vote to approve the August 8, 2019: Tim Jones asked Council ift they were referring to the August 8, 2019? Mayor Flynt said yes. Tim. Jones said he found a discrepancy in the August 8, 2019 minutes. Mayor Flynt asked him what the discrepancy was that if it was something simple maybe it could be corrected tonight. Tim. Jones said he couldn'ttell them what the discrepancy is without hearing the audio. Mayor Flynt motioned to continue the August 8, 2019 Town Council meeting minutes until the November 14, 2019 meeting. Tim. Jones seconded the  motion. Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim. Jones: Yes  September 12, 2019 Minutes: Tim. Jones asked Mr. Medlin ifi it was okay to go ahead with the discussion he had with Mr. Medlin. Mr. Medlin told him it was okay to go ahead. Tim. Jones said that he  Book 13  Page 3456    had asked the Town Clerk to reflect the discussion that took place regarding the Point of Order when Tim Jones asked if Bill Jones could: speak on the agenda item regarding the MBD proposal and that point of order is not reflected int the 9-12-19 minutes. Tim: said he believes Mr. Medlin is in agreement with him on this. Mr. Medlin spoke up and said let me clarify whatIsaid. Mr. Medlin verified that they were discussing Item #7 on page 5 at the bottom oft the page. Mayor Flynt answered yes. Mr. Medlin read the two sentences: Tim. Jones wantedi the Mayor to allow Bill Jones to: speak on this matter. The Mayor said this is a matter of Council and there is no Public Hearing to hear from thej floor. Mayor Flynt called fora Mr. Medlin said in between these sentence that Mr.. Jones did ask fora a Point of Order to allow Bill Jones to speak. And att that time Mayor Flynt called for a vote. Tim. Jones wanted this reflected int the minutes. At this time Tom Medlin turned back to Tim. Jones and ask how he wants the minutes amended. Tim Jones didn't say anything for a minute. Mayor Flynt went back to those sentences and read them again and stated that he did recognize Tim. Jones request to allow Bill. Jones to speak and he believes that satisfies what Tim. Jones is asking for. Tom Medlin asked Tim. Jones again ift there was other wording, he wanted added or did this satisfy the subject. Tim. Jones said, Mr. Medlin Icalled for a Point of Order to appeal the decision of the chair at that particular point in time sO the entire council could vote as to whether or not Bill Jones could speak or not and Idon't think the minutes as written accurately reflect that. Mr. Medlin asked again what wording would you suggest to make the minutes correct? Tim Jones said well, Mr. Medlin generally, lam against voting on any minutes until they are written and in draft formi in front of all of council. Mayor Flynt said Tim these minutes have been in your file folder since last Friday, that should have been plenty of time to review them. Tom Medlin said he will go back and say the minutes are not a verbatim transcript of what happens, it's a summary. Tom again said Tim if there iss something you think needs to changed or added you need to provide it. Ify you are not able to provide iti now then you may want to continue this sO you can provide the verbiage to be inserted sO next time this comes upi it is complete. Tim. Jones then motioned to continue the 9-12-19 Town Council minutes until the November meeting. Mayor Flynt asked for a 2nd on Tim's Motion. There was no 2nd sO the Mayor said due to lack of a 2nd the motion dies. Mayor Flynt motioned to approve the minutes as written and asked for second. Tim interjected with his motion to continue again. Again, there was no second: so his motion died. Mayor Flynt called fora a motion to approve again; Thearon Hooks  vote to allow citizens from thej floor to speak.  seconded. Vote: Mayor Flynt: Ves Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim. Jones: No  Book: 13  Page 3457    September 25, 2019 Minutes: Frank Bruno motioned to approve as written, John Flynt seconded the  motion. Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim Jones: No  VI. Public Safety Reports:  Guilford County Sheriff's Dept: Sgt Eric Gordan  In September there were answered 97 calls for service. Many were minor calls such as alarms and minor disorders. There was 1 Major Part1 1 Crime which wasa a commercial burglary where money was taken. There were 51 residential burglaries. Mayor. John Flynt stated we had ani incident in one oft the neighborhoods where cars were broken into and we havel been advised to always lock our cars. Sgt. Gordan indicated: 2 vehicle thefts and 3 cars broken into in that neighborhood and the vehicles were recovered in Winston Salem and suspect this was by juveniles. Always lock your cars.  Stokesdale Fire Dept.: Deputy Chief Randy Southard  In September there were total of 80 calls and 35 were related to non-rescue (building, vehicle fires, fire alarms, hazardous material fires related to non-rescue and 45 rescue or medical type calls. This is fire prevention week and recommend changing batteries in smoke detectors and make escape plans at your home. Sheriff Dept. Sgt Eric Gordan wanted to commend: Stokesdale Fire Dept.) with their help in the recent bus crash on Hwy. 68 in the  fast response time and the safety of the children.  VII. Citizen's Comments from the Floor (3-minute Limit per Speaker) Bill Jones spoke and said he was here tonight as ai former Council Member and currently owns property in Stokesdale. He has audio that will erase some oft the confusion from last month MBD Proposal andi is longert than 3 min. and should be about 10 min. Councilman Frank Bruno aski if the audio had been edited and Bill Jones responded he had one that was 24 min. long. Councilman Frank Bruno: stated "then it's been edited". Bill. Jones stated "the one thati is 24 min. is not edited". Councilman Frank Bruno stated "youl have 3 min. sO whatever you can playi in 3 min." Mayor. John Flynt said if he would like to bring his audio into Town Hall, Council would be glad to listen to it and address his concerns. Bill Jones played the audio which had sO muchi interference no one could understand what was Steve Kingsbury feels the break-ins are related to the staffing at Guilford County Sheriff Dept. and as of Oct. 1stt they had 95 vacancies which is 14.5%. He supports 100% our deputies doing their jobs. Mayor Flynt commented there was a change in administration and there were deputies relieved of their duties and others chose to seek other employment. The ones left are working long hard hours. You should voice your complaints and concerns to the Sheriff of Guilford County and call the County  being said. Mayor Flynt ask Bill. Jones to cuti it off after 3 min.  Commissioners. VIII. New Business:  1. Public Hearing Friddlewood Drive (A): Adopt Resolution of Intent to Abandon Secondary Road 2110 (Friddlewood Drive) as authorized by NCGS 136-63. (B): Adopt an  Book 13  Page 3458    Ordinance and Order to Close Friddlewood Drive, pursuant to NCGS 160A-299. Attorney Tom Medlin advised tonight we can only handle (A) Adopt Resolution of Intent to Abandon Secondary Road can be handled as this is required back tot the DOT SO they can remove it from their State Maintenance System. We will need to wait until DOTI has officially taken off of their Secondary Road System. Can handle Public Hearing on the closure of Friddlewood Dr and take public comments on that, just don'ttake any action ont this. You can take action on Resolution and pass that hopefully and have public hearing on the closure of Friddlewood Drive. Matt with Guilford Co. filling in for Oliver Bass presented the case. Mayor Flynt motioned to Adopt the Resolution based on the fact that it willl bei ini the best interest oft the people of the Town of Stokesdale and no property owner would be deprived of reasonable means of egress to their property and there would be no negative impact for maintenance being abandoned. Thearon Hooks  seconded the motion. Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim. Jones: Yes  B. Adopt an Ordinance and Order to Close Friddlewood Drive, pursuant to NCGS 160A-299. Public Hearing to close the road and the land will go back to the owner, No Comments  The vote will continue till the November meeting.  Citizens Comments:  Patti Stokes announcements concerning the upcoming Candidates Forum hosted by The Northwest Observer. Monday October 21st 6:45 at Stokesdale Elem. School. Eileen Thiery wanted to make a suggestion that the gentleman taping might have the minutes of the meeting Bill Jones was talking about. She asks directly if he had this. Don responded he was not sure. Tim. Jones stated the meeting date was March 14th 2019 and the audio Bill Jones Randy Brasswell wanted to introduce himself again. Offered to anyone that would like to contact him regarding his candidacy to feeli free to contact him. He wouldn't spend huge bucks too campaign. If he gets a chair there will be no monkey business, no Quid Pro Quo. He will run the town like his business. He supports Stokesdale Fire Dept, PTA and Stokesdale Parks & Rec 2. NCDOT has requested that we vote to amend thet four attached Speed limit Ordinances to match the changes they have already made. Ordinances: 14, 25, 41, and Add Ord.105. Ordinance to Repeal Ordinance #14 speed limit was set Feb.14, 1991 portion of 158 to! 55mph and in Nov. 18, 1999 decreased to 45mph. Ordinance #14 is no longer necessary. NCDOT ask  has is very clear.  and Park improvements.  us to repeal this.  Book: 13  Page 3459    John Flynt motioned that we adopt the repeal of Ordinance #14 as requested by NCDOT  Frank Bruno seconded the motion. Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Ves Tim Jones: Yes  Ordinance tol Repeal Ordinance #: 25 set Sept. 27,1 1991 regulated the speed limit on a portion of State Road 2104 Spotswood Road and with the changes on 2201 that road is no longer John Flynt motioned that we Repeal Ordinance #25, Frank Bruno seconded the motion.  Spotswood Road. NCDOT request we repeal this Ordinance.  Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Ves  Deanna Ragan: Yes Tim. Jones: Yes  Amendment to Ordinance # 41 to regulate the speed limit within the Town of Stokesdale. On Nov. 18, 1999 which regulated the speed limit ofa portion of highway 158 to 50mph. With the changes to highway 220/73 NCDOT has requested Ordinance #41 be amended. This will be at Angel Pardue Rd. to Walter Combs Way be set at 50mph and effective when John Flynt motioned that we make these changes as per DOT, Frank Bruno seconded the  adopt this Ordinance. motion. Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim Jones: Yes  Ordinance #105 to regulate the speed limit within the Town of Stokesdale. This would go back to Spotswood, name changed to' Walter Combs Way-5071 willl be set at 45mph. John Flynt motioned to adopt this Ordinance Frank Bruno seconded the motion. Tom Medlin added this is a new Ordinance, Tim. Jones ask 105 being ai new Ordinance, Flynt  answered yes. Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim. Jones: Yes  3. Vote to release $11,316.25 held in a Performance Guarantee by the Town of Stokesdale, until which time the developer of Moore's Mill met requirements of their engineering design John Flynt motion to release funds back to developer, Frank Bruno seconded the motion. Tim. Jones noted that charges from Attorney" Tom Medlin show conference call with Mayor and developer on this matter that he was provide any explanation on this. Atty Tom Medlin  with NCDOT. State Certified the work has been done that was required.  3460 Page  Book 13    and Mayor denied this took place and Attorney" Tom Medlin requested Tim Jones show him this information and" Tim. Jones did not have this with him and will go back and review this bill  and come to a public meeting with any further discussion.  Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim Jones: No  4. Public Hearing regarding Amendment to Republic Services Franchise Agreement.  Tony with Republic Services gave reasoning fori the increase.  Rated at time of Contract: Disposal $36.00 Current $42.00 Cost of Recycle Processing $20.00 Current $135.00 Diesel Fuel $2.45 Current $3.05 Potential increase was $2.98 Now $2.33 There are only 21 towns int the area with weekly recycle. Ift the customer needs al larger can they can be delivered toi them. To go to every other week this will make the roads safer with recycle trucks only being on the road 26 weeks a year instead of5 52. This will also cut down on repairs to Mayor Flynt request confirmation on the cost: Present is at $50.49 and new rate willl be $54.48 with recycle going to bi-weekly. This would be a monthly increase from $16.83 to $18.161 Tony Steve Kingsbury's complaint on the billing that was made retro. July, August & Sept now: showing Elleen Thiery agrees with the increase and is happy with her trash being picked up. Ini the last John Flynt advised complaints have been going up and the gentleman working with the Town is no longer with the company. Tony will have a new person assigned to us to check in at the end of the day every Wednesday. Thearon Hooks ask what is the current number of residents being picked up in Stokesdale. Tony advised 1447. Frank Bruno ask if we choose not to agree to every other week what would be the price per month. Tony advised $19.16 as to the price of $18.16 Frank Bruno motioned to approve the second amendment; John Flynt seconded the motion to approve the second amendment to the Franchise Ordinance and Agreement for Residential Tim. Jones ask of Attorney" Tom Medlin reviewed both? Atty Tom Medlin advised yes. Tim Jones ask if he went line by linei item? Atty Tom Medlin advised no. Tim Jones stated this is not a cut & dry contract, there are stipulations in the contract to allow Public' Waste to make adjustments due to cost.. John Flynt advised Republic did present a power point at the last meeting to show justification of the price increase. Atty Tom Medlin stated he did request the original contract and reviewed materials on the changes and he drafted the second amendment Franchise Ordinance and Agreement Residential Solid Waste and Recycling Service based on the original contract and where they were requesting modifications. The rest Atty Tom Medlin repeated the motion that the Mayor had stated to approve the second amendment toi the Franchise Ordinance and Agreement for Residential Solid Waste and  streets with less traffic. confirmed.  past due and now wanting and increase of 8.5% for less service. year electric bill and phone bill went up. Everything goes up.  for every other week.  Solid Waste and Recycling Service as presented.  will remain the same.  Recycling Services as presented.  Book 13  Page 3461    Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim. Jones: Yes  5. Vote to adopt Roberts Rules fori future Agendas and Meetings  John Flynt made the motion to formally adopt Roberts Rules of order, Thearon Hooks seconded the motion and ask when would this be in effect. Atty Tom Medlin advised would be Tim. Jones ask if he had questions about Roberts Rules can he ask him directly. Atty Tom Medlin advised yes. Tim. Jones ask if there is a smaller version for small towns like Stokesdale. Frank Bruno offered cheat sheets, Tim. Jones stated this is not what hei is asking for and he wants to postpone this until there is something in a shortcut method for small towns. Atty  effective immediately.  Medlin advised there is not such an option.  Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim. Jones: No  6. Vote to hire Peter Dealing to fill in as our Water Operator in Charge when Gary Matchunis John Flynt presented this person will be at fill in when Garyi is sick or vacation and would be paid the same hourly rate of $20.60 as we pay Garyl but as needed. He has an A-Distrubution John Flynt motioned we employ Peter Dealing on an as needed bases under the supervision under Gary Matchunis as aj part-time Water Operator, Thearon Hooks second the motion. Tim. Jones ask ifworking under Gary Matchunis Certification, John Flynt advised no, he has his own certification. Tim. Jones ask ift this is satisfactory with DENR and. John Flynts stated Mike Painter: stated this is satisfactory: and discussed via phone call with Town Clerk Alisa Houk and Mike Painter. Tim. Jones wants something in writing from Gary Matchunis that this person can work under his supervision and. John Flynt advised Gary Matchunis recommended this person. Tim. Jones made as substitute motion to continue until Atty Medlin reviews Gary Matchunis contract, John Flynt second this motion. Thearon Hooks said we will call Gary Matchunis tomorrow and get this approval and then call a special call meeting should something come  needs aj personal day.  and al B-Well Certificate and been with Aqua since. Jan. 1994.  upa as this person would be needed before the November meeting.  Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim. Jones: Yes  7. Discuss and vote on proposal from One Step Computer Solutions to set the Town  computers up on Direct Cloud Backup.  Book 13  Page 3462    Frank Bruno motioned to accept One Step Computer Solution's proposal to set upi the Town Computers on Direct Cloud Backup for all our computers at Town Hall, John Flynt seconded the motion. Frank Bruno stated we do have our Quick Books and that is backed up however we would need for the whole system and this would be a yearly contract $875.00 with tax $934.06 but we do get the tax money back. Tim. Jones said we previously had back up to the Cloud. Frank Bruno stated only back up was to the hard drive on one computer in house, never to the Cloud. Tim. Jones aski if we have been working without back up to the Cloud for all  these years? Frank Bruno, yes. Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim Jones: Yes  8. Blaney Electric proposal for changing out lighting in old Shelter #11 to same as shelter #2, Frank Bruno presented stating there is no cut off switch at the shelter and has to be accessed within the Concession Building. Full cost to be between $1940.00 & $2170.00 and will be more Frank Bruno motioned to move forward with this with a maximum of no more than $2500.00 to get these lights installed and switch installed, Thearon Hooks seconded the motion. Tim Jones is afraid we will encourage people to hang out inj park when we don't want them to and if power is not shut off anyone can use the lights and receptacles. Frank Bruno advised to be able to access for late practices and games and be able to charge phones. Tim. Jones aski ifa homeless person decides to set up homestead there will wel be calling Blaney back to make changes andi install tamper proof devises.. John Flynt advised we do have security cameras that would see this and the Sheriff's Dept. would be called and seet this on cameras.  add light switch, move electrical outlet down.  energy efficient LED lights.  Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim. Jones: No  9. Discuss and vote on Planning Board members position changes.  Frank Bruno presented and stated this was Alisa's time to discuss (she is absent sick). In the packets it has the Current Planning Board Members and the dates oft their terms.  To be continued until November Meeting  10. Reconfirm Stokesdale Planning Board Rules of Procedure  Frank Bruno presented with discussion of Rules for Terms allowed, Chairman, Vice Chairman and Planning Board Members. This is to go back to the original rules and procedures. Frank Bruno ask Atty Medlin if we need to vote to goi from 7 members to! 5 since current rules state up to! 5. Atty Medlin stated we do need to put something in the minutes stating this. Tim. Jones motioned to approve Bruce Angel to the Planning Board. Frank Bruno seconded the  motion. Book 13  Page 3463    Mark Nadel stated the appointment is to be based on the attendance and what is hisi in comparison to the others. Also, if he has completed his training. Frank Bruno withdrew his Tim. Jones changed his motion to approve Bruce Angel to the Planning Board upon completion of the trainings. No Second / Motion died and Tim. Jones requested this be noted in the minutes. John Flynt ask if we will hold the position until the next meeting? Frank Bruno did John Flynt motioned to continue until November Meeting to appoint the! 5th member.  second.  give info that the training needed tol be completed by 1/1/2020.  Frank Bruno seconded the motion Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim. Jones: Yes  11. Reconfirm Town of Stokesdale Ordinance Article IX, Administration, Section 9-1 through Tim. Jones motioned under Article #9 of our Town Charter specially section 9-2 The Planning Board 9-2.2 starting with Membership that we confirm the Planning Board will consist of5 members and any alternates considered by Council. Frank Bruno second motion.  Sec9-8.  Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan:) Yes Tim. Jones: Yes  12. Vote to make change to the Agenda Policy wording.  John Flynt this is just ai formal written Policy that we have be doing. This is to state that if something is added to the Agenda during the Council Meeting this will be up for discussion only. Also, any Agenda item would need to be received by the staff no later than Friday 2pm Deanna Ragan motioned to approve the Revision Draft any Agenda item would need to be received by the staff no later than Friday 2pm prior to the meeting, Thearon Hooks seconded This is to have documentation on record that there will be no vote during the meeting fori items at the meeting. Tim. Jones ask Atty Medlin if he can get a confirmation it was received. Atty  prior to the meeting. the motion.  Medlin advised can request this on email.  Vote: Mayor Flynt: Yes Thearon Hooks: Ves Frank Bruno: Yes  Deanna Ragan: Yes Tim. Jones: No  13. Review' "minimal cost" charges for reproduction per NCGS 132-1(b) Discussion as to the price per copy being $.25. Tim Jones stated most towns are at $.10 and our cost is too high and he feels we are not following the Statue. Atty Tom Medlin there are other provisions when there are large quantities needed and it is upi to the Town to determine the cost and not to make a profit. He gave example: Clerk of Court and Resister  Book 13  Page 3464    of Deeds the fee is $1.00 for 15t page and $.25 for every copy their after. The Mayor advised when considering the cost, you have to consider cost of paper, ink, copier Flynt and Tim. Jones motioned we reduce the cost of a single sided from $.25 to $.10 and we reduce the cost of CDs from $5.00 to $2.00. NO second/ motion dies for lack of second.  staff time.  IX. Old Business:  1. Vote to release Performance Bond moneys back to Keystone. (Berm has been completed). John Flynt motioned to continue to November until a confirmation from Oliver Bass on conflicting  statements in his report. Tim. Jones seconded the motion  Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim. Jones: Yes  2. Vote to approved revised Attorney Access Policy: as Revised by the Town Attorney. John Flynt ask for Mr. Medlin to revise this Policy. Mr. Medlin wrote the Policy. John Flynt motioned we adopt the Policy Mr. Medlin has recommended and for the Town of Stokesdale Attorney Access Policy, Thearon Hook seconded the motion. Tim. Jones stated he feels Mr. Medlin is not hearing him and feels he has a right on the: statue to have access to the Atty Medlin. Also, he rejects to information being withheld from him and he is part oft the Board. He asks Atty Medlin if he feels he could defend this in Court and both parts of this is legal. Atty Medlin stated "yes". He presented this as alll have access to him without going thru a Staff Member ort the Mayor, but come directly to him. He will respond to all Council Members with the appropriate response. And there may be limited situations hei fells may not be appropriate at that time to respond to all, but will advise Council at that moment however, he will notify all Council he had been ask a question and by who and when he responded to that question. He drafted this as such and feels this is fair to all Council Members. Tim. Jones said thank you for addressing my questions. John Flynt commented there mayl be a number ofi items that cannot be responded to as then this would become Public Record. Atty Medlin stated for matters that should not be Public Record to put in the subject line this is a Non Public Record and this would be like a  Closed Session Meeting. Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim Jones: No  Book1 13  Page 3465    3. Approve 2019-2020 Budget Amendment to increase Budget for Attorney's fees by an additional Atty Medlin request we state where the money came from that increased the Attorney'si fees that was approved last month by $25,000. This was transferred from Suntrust to Fidelity General Fund and will go to the Emergency Fund in the amount of $53,000.00. $25,000.00 for the increase in Legal Fees and $28,000.001 for the contract with Yates Construction for the drainage work fromi the road toi the end of the culvert. Both of the expenditures were approved by the Town Council. John Flynt motioned we adopt this Budget Ordinance Amendment dated October 10, 2019 for  $25,000. And Increase Lawn & Outdoor Maintenance by $: 28,000.  $53,000.00, Thearon Hooks seconded the motion.  Vote: Mayor Flynt: Yes Thearon Hooks: Yes Frank Bruno: Yes  Deanna Ragan: Yes Tim. Jones: No  4. Discuss responsibilities of Council members regarding keys and access codes to the building. General Comment by Mayor. John Flynt is that one of the privileges that Members of Council has when you are elected and sworn in, they are, given a Master Key to the building and aj personal access code toi the security system to have direct access for after hours. This is a responsibilityto carry those keys with us to be able to lock the door and engage the security system.  This was discussion only and no vote was taken.  X.  Board & Administrative Report: Financials presented by Thearon Hooks XI. Announcements given by Frank Bruno: Events Committee had the 30th Anniversary Celebration few weeks ago and would like to thank all our Sponsors; Vulcan, Cuip, Forbis and Dick, Bi-Rite, all the vendors that came out, all the volunteers, staff here, Stokesdale Fire Dept. for bringing thei truck out, the kids loved it and Northwest Observer for some great pictures. Also, Friends of Stokesdale for Mural and Clock Dedication downtown. Farmers Market Tuesday night 4-7pm thru Oct. 29th, Tree Lighting Nov. 30th 6:30 pm, and the Christmas Parade Dec.12th 2pm. Events Committee meeting next Tuesday at 4pm. Sponsor Applications available out front and willl be XII. Closing Comments from Council; Tim. Jones: Thank you to remaining 5 people left at 10:20pm and he is disappointed in rest of the Council for voting for this Atty Access Policy. Has respect for Atty Medlin as an attorney even though they disagree. Frank Bruno: Thank all who came out and thank you Mr. Medlin fori the work, thanks to Priscilla for fillingi ini for Alisa this week. Everyone to come out and vote. Deanna Ragan: No comments at this time. Thearon Hooks: Again, thank you Mr. Medlin and Priscilla as the Clerk is acutely ill. Thank everyone for coming. John Flynt: Reference Roberts Rules to Order is most recognized by a large percentage on how to hold and conduct meeting and maintain order. This is about the 3rd time he has seen Tim. Jones criticize Mr. Medlin, referencing he thought we had al backdoor meeting and he didn't uphold or we didn't have to follow Public Record Rules. Mr. Medlin is Town Attorney for the City of Eden and comes highly recommended by his peers. lappreciate his honesty and integrity. Thanks to alli for coming. Everybody needs to study the issues and come to  mailed out also.  the Forum. Be an informed voter.  Book 13  Page 3466    XIII. Adjournment:. John Flynt motioned to adjourn, Tim. Jones seconded, all yes. Meeting  adjourned at: 10:25pm  Minutes Approved in January 9, 2020 Town Council meeting.  04h  Mayor  dndbuk  Town Clerk  Book 13  Page 3467