TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL PARDUE ROAD STOKESDALE, NC27357  November: 14, 2019 AT 7PM  I. II. III.  Call to Order: Mayor Flynt at 7pm Invocation: Bruce Angel Pledge of Allegiance: Led by Mayor Flynt  IV. Review and Adopt the Agenda: Mayor Flynt asked to postpone under Old Business Item 1 Closure of Friddlewood Dr. the town received al letter from the NCDOT that they would not be voting on this until their December meeting and they would send us notification when we could move forward with this item. Also, Mayor Flynt asked that we postpone Item 3 under Old business voting on Planning Board members until January. Mayor Flynt motioned to accept the Agenda with the two changes. Deanna Ragan  seconded the motion.  VOTE: Mayor Flynt: Yes Thearon Hooks: Yes Deanna Ragan: Ves  Frank Bruno: Yes Tim. Jones: Yes  V.  Approval of Minutes: August 8, 2019- -F Frank Bruno made a motion to approve the August 8, 2019 minutes as written. Tim. Jones protested the August 8, 2019 minutes saying that there is a statement in the minutes that has been misquoted. Mayor Flynt asked Tim. Jones if he submitted the requested personally Tim. Jones replied no, Mayor Flynt asked him when hes submitted his request to change the minutes? Tim. Jones replied today. Mayor Flynt reminded him that cut off to changes to Minutes or Agenda are: supposed to be submitted  by 2pm on the Friday before the meeting.  Mayor Flynt seconded Franks motion to accept and called for a vote.  VOTE: Mayor Flynt: Yes Thearon Hooks: Yes Deanna Ragan: Yes VI. Public Safety Reports:  Frank Bruno: Yes Tim. Jones: No  Guilford County Sheriff's Dept.: Lt. Jeremy Fuller brought Sgt.. Jonathan Marshall along tonight to introduce him. Lt. Fuller said Sgt. Marshall would be patrolling Stokesdale on the night shift, and may be reporting at some of our Council meetings. District One took 74 calls for service in October. Overallit was a goodi month they had 5 Part 1 crimes. One theft of property that ended up unfounded. 2 car break-ins and 2 car1 thefts. Lt. Fuller reminded everyone iti isi the holiday season sO please keep your gifts Stokesdale Fire Department: Chief Gauldin: Thanked the Sheriff's Deputies for their presence in Stokesdale and said hei feels safer knowing they are out there. Hei then reported that the Stokesdale Fire Department received 85 calls for service int the month of October. 35 fire related and 50 medical calls. His reminder is that it went straight from summer to winter and al lot of people use alternative heat  and other personal items out ofs site and locked in your vehicles and at home.  Book 13  Page 3468    sources. Make sure your kerosene heaters and wood stoves arei in good working order. And Please mark your fuel cans as to which has gas and which holds kerosene, they see al lot ofa accidents where people put the wrong fuel in their kerosene heaters. Also, it is the season for burning leaves. Please go online and look at the outside burning rules for Stokesdale and Guilford County. Burn permits can also be VII. Board & Administrative Report: Alisa is absent so no admin report tonight. Frank Bruno reported: There is an Events Committee meeting Tuesday night Nov 19, 26th and Dec 3rd. November 26 meeting the committee will be decorating the tree and putting the sleigh together for Santa. The Tree lighting is Nov 30th at 6:30 pm, Christmas parade is December 14th at 2pm. Events committee will be working hard and contacting sponsors and parade participants overi the next 4 weeks and coordinating everything. We are always looking for volunteers. There are never enough. Christmas Banners willl be going up this next week. VIII. Financials: In the absence of the Town Clerk, Thearon Hooks gave the financial report.  obtained online.  Copies are attached to the minutes.  IX.  Citizen's Comments from the Floor (3-minute Limit per Speaker): No comments from the Before the Public Hearing Mayor Flynt addressed Attorney Tom Medlin, Mayor Flynt said he sold this property to Mr. David Wrenn in 2017 before he came onto council. He still owns 2acres of property across the street which is his personal residence and he is asking Attorney Medlin if he should recuse himself from the vote on this zoning case. Attorney Medlin said he sawr no conflict ofi interest. Tim. Jones then stated that he hada a business relationship with Mr. Wrenn and asked to be recused. Mr. Medlin asked Mr. Jones if his business relationship with Mr. Wrenn was directly tied to this property. Mr. Jones said no but they are neighbors and, in his judgement, he feels that he should recuse himself. Mr. Mayor Flynt motioned to allow Tim. Jones to recuse himself. Thearon Hooks 2nd the  floor.  Medlin stated that if he wishes to recuse himself, he could do So.  motion. VOTE: Mayor Flynt: Yes Thearon Hooks: Yes Deanna Ragan: Yes  Frank Bruno: Yes Tim. Jones: Recused  Public Hearing: REZONING CASE 19-07-STPL-06233: The applicant is requesting to rezone a portion of Guilford County Tax Parcel 162100 from RS-40 (Residential Single-family) to GB (General Business). The property is located on the northeast corner of] Belews Creek Road and Ellisboro Road. The property address is 8900 Ellisboro Road, Stokesdale, NC. The parcel contains 5.06 acres. Applicant: Wrenn Six Kids, LLC. Mayor Flynt opened the Public Hearing: Oliver Bass presented the case. This is a Major Site Plan Case # 19-11-STCP-08975: BiRite Stokesdale (Food Store). Thej property is located on the northeast corner ofBelews Creek Road and Ellisboro Road. The property address is 8900 Ellisboro Road, Stokesdale, NC. The parcel contains 5.06 acres. Applicant: Wrenn Six Kids, LLC. Guilford County Tax Parcel #  162100.. Zoned GB; General Business District.  Book 13  Page 3469    STAFF COMMENTS: Summary ofrequest:  The applicant proposes to redevelop the site for a food store with al building area of28,140 sfa and built-upon area of2.350 acres. Existing building on the site willl be demolished. The  is property  located in the Scenic Corridor Overlay District.  I.  Staffr recommends conditional approval. Approval should be subject to compliance with TRC advisory comments as stated in its decision letter dated December 18, 2019 (see Mayor Flynt opened the Public Hearing to the Public to speak for or against. Mark. Jordahl Stokesdale St. said he thinks this would be as great addition to the Town of Mark Nadel Wendy Gayle Drive also spoke that he was in favor of changing the zoning to GB to Mayor Flynt asked if anyone else wanted to speak for or against the rezoning, no one else  attached).  Stokesdale he is forit. allow for the new: store.  spoke.  Frank Bruno motioned to approve this zoning amendment located on Guilford County Tax Parcel #162100, from RS-40 to GBI because: the amendment is consistent with applicable plan, the Stokesdale Land Use Plan encourages development of retail business in the Town Core Area, and General Business District's intent is to accommodate those uses along main thorofare. The amendment is reasonable and int the public'si interest because, # 1. It is consistent with the recommendations of the Land Use Plan. #2. It will extend the General Business zoning to the entire lots site. #3 3. There is an existing commercial business on the lot. #4. Itv will provide services and employment to the Stokesdale citizens.  Thearon Hooks seconded the motion. Mayor Flynt asked if there was any discussion. No one  spoke. Mayor Flynt called for a vote.  VOTE: Mayor Flynt: Yes Thearon Hooks:Yes Deanna Ragan: Yes Old Business:  Frank Bruno: Yes Tim. Jones: Was Recused  1. Vote on Closure of Friddlewood Road. (Public Hearing was held during October 10, 2019 meeting, there was no opposition to the closing. Postponed until the. January meeting or after 2. Vote to release Performance Bond moneys $9240.00 to Keystone Homes fora a completed Berm. Mayor Flynt said this item was on a previous agenda and due to some conflicting verbiage Mr. Bass was asked to send us a letter clarifying that the Berm was completed as agreed. Mr. Bass has done SO. Mayor Flynt motioned to release the $9240.001 to Keystone  NCDOT: sends their information.  Homes, Thearon Hooks seconded the motion.  VOTE: Book: 13  Page 3470    Mayor Flynt: Yes Thearon Hooks: Yes Deanna Ragan: Yes  Frank Bruno: Yes Tim. Jones: Yes  3. Discuss and vote on Planning Board members position changes. is Postponed to the. January 4. Stokesdale Planning Board Rules of Procedure Vote to change Chairman and Vice Chairman 1-year terms from being voted on each. July to be voted one each. January. Review remaining rules that were to have been changed in. July and vote for changes. Frank Bruno motioned to change the Chairman and Vice Chairman 1-year terms from being voted on each. July to be voted on each. January. Thearon  meeting.  Hooks seconded the motion. VOTE: Mayor Flynt: Yes Thearon Hooks: Yes Deanna Ragan: Yes  Frank Bruno: Yes Tim. Jones: Yes  5. Vote on change in Town of Stokesdale Ordinance Article IX, Administration, Section 91 through Sec 9-8. Page CDIX:4 9-1.5 length of terms. From three to two years. Page CDIX:5 9-2.2 remove the words at least. Mayor Flynt asked Attorney Medlin since this was a change to the Town Ordinance do, we have to have a Public Hearing? Attorney Medlin said no we do not have to have al Public Hearing for anything int this item. Mayor Flynt motioned to make the changes as written. Deanna Ragan seconded  the motion. Mayor Flynt called fori the vote.  VOTE: Mayor Flynt: Yes Thearon Hooks: Yes Deanna Ragan: Yes  Frank Bruno: Yes Tim Jones: Yes  6. Tim. Jones had requested copies in writing from Gary Matchunis and Mike Painter that they werei in agreement for us to hire Peter Dealing. I've included an endorsement from Mike Painter and the email where Gary Matchunis knows, had approached Peter regarding being his stand-in, and asked me to talk to council about hiring him. No vote was needed Mr. Dealing has been approved to be hired ina previous meeting. Tim. Jones claimed that there was no vote at the last meeting. Mayor Flynt motioned tol hire Peter Dealing on an as needed basis at $20.60 per hour to fill in for Gary Matchunis. Thearon  Hooks seconded the vote. VOTE: Mayor Flynt: Yes Thearon Hooks: Yes Deanna Ragan: Yes  Frank Bruno: Yes Tim. Jones: Yes  Book 13  Page 3471    XII. New Business.  1. Blaney Electric discuss and vote on part of proposal #1 to furnish and install 8 center ceiling lights in thet front foyer (3 of which arel burned out) with LED recess retrofit kits at approx. $1824.00. Frank Bruno presented the proposal. Frank Bruno motioned to replace the eight center lights int the foyer for  acost of $1824.00. Thearon Hooks seconded the motion.  VOTE: Mayor Flynt: Yes Thearon Hooks: Yes Deanna Ragan: Yes  Frank Bruno: Yes Tim. Jones: No  3. Blaney Electric discuss and vote on proposal #: 21 to furnish and replace burned out lights outside front of Town Hall. Street lamps and flagi pole light approx. $ 270.00. Frank presented Frank Bruno motioned to replace the burned-out lights outside the front of Town Hall, Street lamps, and flag pole lights fora a cost of $270.00. Thearon Hooks seconded the motion.  the proposal.  VOTE: Mayor Flynt: Yes Thearon Hooks: Yes Deanna Ragan: Yes  Frank Bruno: Yes Tim. Jones: Yes  XIII. Closing comments from Council.  Tim. Jones said he has enjoyed serving on Council. He has learned a lot. Hei thanked the 229 people that voted for him in the election and thanked the others that didn't. With that said he Frank Bruno thanked everyone for coming out tonight. He wanted to especially thank the Veterans for coming out to put on a great program for the Veteran's Day Memorial Celebration. It was a beautiful day for it. Special thanks to Representative Mark Walker for coming out to celebrate with us. Frank reminded everyone we: still need volunteers. He said unfortunately when council people leave office you never see them in Town Hall again. Frank said he wants to remain on the events committee to help out if Council will allow him to do SO. He has been on Town Council for 8 years, was on the Planning Board for 3-4 years prior to that and started the  bidd everyone farewell.  Stokesdale Business Association in Town. He hopes to start that up again.  Deanna Ragan  Book: 13  Page 3472    Thearon Hooks said he thinks wel have set a record tonight for the shortest meeting since the days of Randy. Jones. He thinks implementing Roberts Rules will help stream line future Mayor Flynt, said he wants to recognize the candidates on their election to council. Congratulations and he looks forward to working with each of them. Hei then said we: should have our audit in the December meeting. He appreciates everyone that has worked on council. Its an adventure sometimes. We try to leave ouri friendships at the door and pick them back upy when we leave. We do the best we can. With that said he announced thati the Stokesdale Community Choir is singing at Gideon Grove Church at 3pm on Saturday for Miayor Flynt motioned to adjourn at 7:48 pm. Thearon Hooks seconded the motion.  meetings. Thank you to everyone for being here.  anyone that can attend.  VOTE: Mayor Flynt: Yes Thearon Hooks: Yes Deanna Ragan: Yes  Frank Bruno: Yes Tim. Jones: Yes  Minutes Approved in. January 9, 2020 Town Council meeting.  A  Mayor  Dui Shul  Town Clerk  Book13  Page 3473