AGENDA Sawmills Town Hall Tuesday, September 15, 2015  Regular Meeting of the Sawmills Town Council  6:00 pm  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt. Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards B. Yard of Month Winners 8. Financial: A. Bank Signature Cards  Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby  A. August 18, 2015 Regular Meeting Minutes B. August 18, 2015 Closed Session Minutes  B. Informal Bid for UTV Purchase for Public Works C, Donation! Request for South Caldwell Spartan Athletic Club D. Donation Request for Granite Falls Middle School Blue Demon A. Sawmills Comprehensive Plan' Tentative Schedule B. Sawmills Comprehensive Plan Steering Committee  Club  9. Planning:  Planner Elinor Hiltz Planner Elinor Hiltz  10. Public Comment: 11. Updates:  Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor) Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby  A. SBEA August Progress Report B. September Code Enforcement Report C. Council Comment 12. Closed Session: Attorney/Client Privilege  13. Adjourn    Page 1 of5  TUESDAY, AUGUST 18, 2015  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Trena McRary Kirby Joe Wesson Jeff Wilson Johnny Wilson Gerelene Blevins  STAFF PRESENT Karen Clontz Julie Good Terry Taylor  CALLTO ORDER: Mayor Pro-Tem Trena McRary Kirby called the meeting to order.  INVOCATION: Buford Pennel gaye the invocation.  PLEDGE OF ALLEGIANCE: Mayor Pro-Tem Trena McRary Kirby led the Pledge of ADOPT AGENDA: Mayor Pro-Tem Trena McRary Kirby asked for a motion to adopt the Jeff Wilson made a motion, and Joe Wesson seconded, to adopt the agenda. All were in APPROVE JULY 21, 2015 REGULAR MEETING MINUTES: Mayor Pro-Tem Trena McRary Kirby asked for a motion to approve the July 21, 2015: regular meeting minutes. Gerelene Blevins made a motion, and Jeff Wilson seconded, to approve the minutes. All APPROVE JULY 21, 2015 CLOSED SESSION MINUTES: Mayor Pro-Tem Trena McRary Kirby asked for a motion to approve the July 21, 2015 closed session minutes. Joe Wesson made a motion, and Gerelene Blevins seconded, to approve the minutes. All  Allegiance.  August 18, 2015 agenda.  favor.  were in favor.  were in favor.  APPROVE AUGUST 4, 2015 SPECIAL MEETING MINUTES: Mayor Pro Tem Trena McRary Kirby asked for a motion to approve the August 4, 2015 special meeting minutes. Johnny Wilson made a motion, and Joe Wesson seconded, to approve the minutes. All were  in favor.    August 18, 2015 Page 20 of5  APPROVE AUGUST 4, 2015 CLOSED SESSION MINUTES: Mayor Pro Tem Trena McRary Kirby asked for a motion to approve the August 4, 2015 closed session minutes. Joe Wesson made a motion, and Gerelene Blevins seconded, to approve the minutes. All APPROVE AUGUST 5, 2015 SPECIAL MEETING MINUTES: Mayor Pro-Tem Trena McRary Kirby asked for a motion to approve the August 5, 2015 special meeting minutes. Jeff Wilson made a motion, and Joe Wesson seconded, to approve the minutes. All were in APPROVE AUGUST 5, 2015 CLOSED SESSION MINUTES: Mayor Pro-Tem Trena McRary Kirby asked for a motion to approve the August 5,2015 closed session minutes. Gerelene Blevins made a motion, and Jeff Wilson seconded, to approve the minutes. All  were in favor.  favor.  were in favor. ANNOUNCEMENIS:  NEW TOWN ADMINISTRATOR: Mayor Pro-Tem Trena McRary Kirby asked for a motion to appoint Christopher Todd as the Town Administrator for the Town of Sawmills. Administrator Christopher Todd will start on September 14, 2015 with a starting salary of Joe Wesson made a motion, and Gerelene Blevins seconded, to approve Christopher Todd as the Town Administrator for the Town of Sawmills with a start date of September 14, 2015 with a starting salary of$54,000.00 (fifty-four thousand dollars). All were in favor. PUBLIC COMMENT: Mayor Pro-Tem Trena McRary Kirby asked if anyone had any New Town Administrator Christopher Todd stated that he was happy to be starting on September 14, 2015 and he wanted the public to know that he would have an open door  $54,000.00 (fifty-four thousand dollars).  questions or comments at this time.  policy for staff, as well as members of the community.  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Pro Tem Trena McRary Kirby announced Mr. Jordan Neill as the August Recycle Rewards winners. A credit of twenty-eight dollars ($28.00) will be added to his sanitation bill. Mayor Pro Tem Trena McRary Kirby stated  that his certificate would be available at the Town Hall for pick up.  No Council action was required.  YARD OF THE MONTH WINNERS: Mayor Pro Tem Trena McRary Kirby announced    August 18, 2015 Page 3 of5  Town Hall for pick up. No Council action was required.  FINANCIAL:  REMONT DRIVE AND OXFORD DRIVE WATERLINE REPLACEMENT PROJECT BID RESULTS: Interim Town Administrator Karen Clontz stated that the Town had received 3 (three) bids for the Remont Drive and Oxford Drive waterline  replacement project: Wesson Septic Tank Service, Inc. Davis Grading, Inc. Bell Construction Co., Inc.  $89,225.00 $90,795.00 $92,763.00  Gerelene Blevins made a motion, Johnny Wilson seconded, to award the bid to Wesson Septic Tank Service, Inc., in the amount of $89,225.00 (eighty-nine thousand two hundred  twenty-five dollars). All were in favor.  DISPOSAL OF UNSHEDULED RECORDS: Mayor Pro Tem Trena McRary Kirby stated that the attached list shows all records that staff would like to destroy in accordance with the North Carolina General Statutes Municipal Records and Disposition Schedule. Jeff Wilson made a motion, and Gerelene Blevins seconded, for staff to destroy all records  on the attached list. All were in favor.  DISCUSSION:  ENCROACHMENT AGREEMENT: Mayor Pro Tem Trena McRary Kirby stated that South Carolina Telecommunications Group Holdings, LLC, d/bla Spirit Communications Joe Wesson made a motion, and Johnny Wilson seconded, to approve the Encroachment  has filled out an Encroachment Agreement for the Coble Dairy Road.  Agreement. All were in favor.  EVENT SCHEDULE DATE CHANGE FOR VETERANS MEMORIAL CELEBRATION: Mayor Pro Tem Trena McRary Kirby stated that this year the Town's Veterans Memorial Celebration this year is November 7, 2015 which is also the same day as Joe Wesson made a motion, and Jeff Wilson seconded, to change the date of the Veterans Memorial Celebration from November 7, 2015 to November 14, 2015 and the Veterans Celebration will be the second Saturday in November until changed by Council. All were in  the Sawmills Fire Department's Annual Ham Day.  favor.    August 18, 2015 Page 40 of5  PUBLIC COMMENT: Mayor Pro-Tem Trena McRary Kirby asked if anyone had any  questions or comments at this time. No one wished to speak.  UPDATES:  SBEA JULY PROGRESS REPORT: Mayor Pro Tem Trena McRary Kirby stated that Sherry Long from the Western Piedmont Council of Governments has enclosed a progress  report for the SBEA project 12-C-2443. No Council action was required.  AUGUST CODE ENFORCEMENT REPORT: Mayor Pro-Tem Trena McRary Kirby stated that the Town Planner Elinor Hiltz has enclosed an updated status report of Code Enforcement cases and the progress that has been made on each case as of August 2015.  No Council action was required. following announcements:  ADMINSTRATORS REPORT: Interim Town Administrator Karen Clontz made the September 12 is the Fall Festival at Sawmills Municipal Park from 11:00 am to 3:00 pm. The Town will also being doing a Code Red to inform citizens of the festival;  November 14 will be the Veterans Memorial Celebration; and Marx Industries will open the Horror Fields in October  COUNCIL COMMENT: Mayor Pro-Tem Trena McRary Kirby asked if anyone on the Mayor Pro-Tem Trena McRary Kirby wanted to congratulate Christopher Todd and welcome him to Sawmills. Mayor Pro-Tem Trena McRary Kirby also wanted to thank Anthony Starr and the Western Piedmont Council of Governments staff for their help and Joe Wesson wanted to thank everyone for coming. Joe Wesson also wanted to congratulate Christopher Todd. Joe Wesson also wanted to thank Deputy John Hawn, Resource Officer Johnny Wilson congratulated Christopher Todd on the new position and wanted Christopher Todd to know that even though he couldn't be here during the interview process that Christopher Todd had his support. Johnny Wilson also wanted to thank everyone for the  Council had any questions or comments at this time.  support during the hiring process.  for Sawmills Elementary, for the good job he does.    August 18,2015 Page5of5  thoughts and prayers for his family. Johnny Wilson also wanted to thank Officer John Hawn for what he does at the Elementary School and on Sawmills School Road with the  traffic when school is in.  CLOSED SESSION: ATTORNEY/CLIENT PRIVILEGE: Mayor Pro-Tem Trena Jeff Wilson made ai motion, and Joe Wesson seconded, to go into closed session at 6:31 pm. Joe Wesson made a motion, and Johnny Wilson seconded, to come out of closed session at COUNCIL ADJOURN: Mayor Pro-Tem Trena McRary Kirby asked for a motion to Joe Wesson made a motion, and Gerelene Blevins seconded, to adjourn the meeting. All  McRary Kirby asked for a motion to go: into closed session.  6:56 pm. adjourn. were in favor.  Julie A Good, Town Clerk  Trena McRary Kirby, Mayor Pro-Tem    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  September 15,2015 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Mr. Bradly Haas on winning the Recycle Rewards Program for the month of September. Mayor Pro Tem Trena McRary Kirby will present him with a Certificate of Appreciation. A twenty-eight dollar ($28.00) credit will be  added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 7B  MEMO DATE: SUBJECT:  September 15,2015 Recognition: Yard ofthe Month Winners  Discussion:  William H. Lee, from the 28630 zip code, and Aaron Littell, from the 28638 zip code, are the Yard ofthe Month winners for September. Mayor Pro Tem Trena McRary Kirby will present  them with a Certificate of Appreciation.  Recommendation: No Council action required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  September 15, 2015 Financial Matters: Approve Update to Bank Signature Cards  Discussion:  With the hiring ofTown Administrator Christopher Todd, new signature cards will need to be on  file at First Citizens Bank and CommunityOne Bank.  First Citizens Bank - Checking - A/P, Safety Deposit Box, Public Fund CD's  CommunityOne Bank - Public Fund CD's  The following Council and Staff need authorization to sign on behalf of the Town with regards to  banking transactions:  Joe Wesson - Councilman Johnny Wilson- Councilman Christopher Todd - Town Administrator Karen Clontz - Finance Officer  Recommendation: and Community One.  Staffrecommends Council approve the new signature cards tol be on file at First Citizens Bank    TIN: 561-60-9679  CERTIFIED COPY OF CORPORATE RESOLUTIONS (For Deposit Accounts, Borrowing, and Other Relationships)  and CERTIFIÇATE OF INCUMBENCY TOWN OF SAWMILLS  [Legalname of corporation, professional corporation, or professional. association]  The undersigned certifies to First-Citizens Bank & Trust Company ("Bank") that lam the duly elected Secretary, Assistant Secretary, or other officer of the above-named corporation (the "Corporation") with authority to maintain and authenticate records of the Corporation. further certify to Bank that the Corporation is duly organized and existing under thel laws of the State of NORTH  CAROLINA  and that the Corporation is in good standing.  CERTIFIED COPY OF CORPORATE RESOLUTIONS  Ifurther certify that the following is a true copy of resolutions adopted by the Board of Directors of the Corporation either ata a duly authorized and held meeting of the Board of Directors at which a quorum was present and proper notice given or by unanimous written consent, that such resolutions are in conformity with the charter and bylaws of the Corporation, that they have not been rescinded, revoked, amended, or modified in any respect, and that they remain in full force and effect as of the date of this  certification. RESOLVED:  DEPOSIT AND DEPOSIT-RELATED SERVICES RELATIONSHIP  1. Designation of Bank as a Depository. That Banki is designated a depository of the Corporation. Funds of the Corporation may be deposited in accounts maintained by Banki in the name of the Corporation. All such deposit accounts shall be subject to the rules of Bank as set forth in the First Citizens Bank Deposit Account Agreement, as amended from time to time. Bank is a. Tohonor, receive or pay all checks, drafts, and all otheri instruments or orders for payment or withdrawal made on behalf of the Corporation and charge any deposit account with Bank, and to honor any authorization for the transfer of funds between different accounts, whether such orders are transmitted to Bank by telephone, computer, automated clearing house, wire transfer system or other means, for whatever purpose and to whomever payable, even though payment may create an overdraft, even though such items may be drawn or endorsed to the order of the signer for exchange or cashing ori in payment of the individual obligation of such signer, or for deposit to such signer's personal account, or for any other use or disposition, when signed by an original or facsimile signature of, or otherwise initiated by, any ONE Authorized Signer, and Bank shall be not required under any obligation to inquire as to the circumstances of the issuance or use of any Tohonor the endorsement of any ONE Authorized Signer on checks, drafts, notes or all other types of instruments payable or belonging to the Corporation, whether such endorsement be made manually, by endorsement stamp, or otherwise, and whether for deposit, for collection, or otherwise, and/or to receive cash or part cash for same, or to make "less cash" deposits by receiving cash for part or all of the amount of such instruments and depositing the balance, if any, when such instruments are signed, accepted, or otherwise endorsed, whether by stamp, manual, or facsimile signature, with the Corporation assuming full responsibility for any and all payments made by Bank in reliance upon the manual stamp or facsimile signature of an Authorized Signer and with the Corporation agreeing to indemnify and hold Bank harmless against any loss, cost, damage, or expense suffered or incurred by Bank arising out of the misuse or unlawfu/unauthorized use by 2. Authorized Signers. That for purposes of these resolutions, the term "Authorized Signer" refers individually to each of the officers and other agents of the Corporation listed with an "X" in the column headed Authority/Deposit, / Authorized Signers" in the Certificate of Incumbency which is incorporated herewith. If no such person is sO designated, the term "Authorized Signer" shall refer individually to each person from time to time holding the office of Chairman, President, Vice-President or b. Tot transact all business with respect to any such account, including, but not limited to, writing checks, drafts, notes and all other orders for payment or transfer of funds and endorsing checks, drafts, notes and all other types of instruments  authorized:  such item or tot the application or disposition of such item or the proceeds.  any person ofs such stamp or facsimile signature.  Treasurer of the Corporation. Each Authorized Signer is authorized: a. To open and close any deposit account with Bank. payable or belonging to the Corporation.  14-810209 (3/12)  Pagelof3    TIN: 561-60-9679  To authorize in any letter, form, signature card or notice other persons not listed in the Certificate of Incumbency with an "X" int the Auhotw/Pps/Aatoned Signers" column as additional Authorized Signers who may execute a signature Certificates of Deposit (CDs). To purchase CDs, bonds and all other types of intangible personal property from Bank. ATM and Debit Cards. To obtain from Bank and use an ATM or debit card to withdraw funds from any deposit account with Bank, and to designate other persons not sO designated herein to use an ATM or debit card to withdraw funds from any of Night Depository Agreements. To execute night depository agreements, designate from time to time the agents empowered to act on behalf of the Corporation in connection with night deposit transactions, and revoke such d. Safe Deposit Boxes. To enter into safe deposit box agreements, designate deputies and other agents empowered to have access to any safe deposit box, revoke such designations, and terminate safe deposit box agreements. Other Deposit-Related Products and Services. To enter into an agreement for the use of any other deposit-related products or services offered by Bank, including, but not limited to, electronic funds transfer services (e.g., wire transfer services and online/electronic banking services), andi initiate and conduct transactions pursuant to such agreements.  card on behalf of the Corporation and transact business on anys such account.  3. Additional Authority. That each Authorized Signer is additionally authorized on behalf of the Corporation:  the Corporationsacounts. designations.  BORROWING AND OTHER CREDIT RELATIONSHIPS  1. Authorized Representatives. That for purposes of these resolutions, the term "Authorized Representative" shall refer to each oft the officers and other agents of the Corporation listed with an' "X" in the column headed Authority/Borrowing/Authorized Representatives" in the Certificate of Incumbency. If no such person is 5o designated, the term "Authorized Representative" shall refer individually to each person from time to time holding the office of Chairman, President, or Vice-President of the Corporation, The term "Authorized Representative" shall also include such additional individuals named as being so authorized 2. General Borrowing Authority. That each Authorized Representative is authorized to borrow or otherwise obtain credit from Bank from time to time in such sums and upon such terms and conditions as to repayment, rate of interest, and security therefore as he or she may determine, and to execute and deliver in the name and on behalf of the Corporation applications, notes, credit agreements and any and all other agreements, evidences of indebtedness with respect to all sums so borrowed or credit otherwise obtained, and to obligate the Corporation to repay Bank the indebtedness and obligations so incurred, Each a. Pledge, mortgage or otherwise create security interests in any property held by or belonging tot the Corporation. b. Execute and deliver deeds of trust, mortgages, security deeds, security agreements, and all other security instruments whether of obligation or hypothecation which they may determine necessary or appropriate to secure sums borrowed or a. Credit Cards. To obtain credit from Bank by the use ofa MasterCard*/Visa" Card or other credit card (collectively, "Credit Card") issued by Bank, in such sums as may seem advisable to the Authorized Representative, and upon such terms as may be prescribed by Bank, to designate other persons to use a Credit Card int the name of and on behalf of the Corporation, and b. Revolving Lines of Credit. To obtain credit from Bank under one or more other revolving lines of credit (including, but not limited to, lines of credit providing overdraft protection for deposit accounts) offered or issued by Bank, in such sums as may seem advisable to the Authorized Representative and upon such terms as may be prescribed by Bank, to sign, or designate other persons to sign, checks or other items drawn on any checking account of the Corporation which may activate loans under such revolving lines of credit, to sign special (direct advance) checks or other instruments which activate loans under such revolving lines of credit and to execute applications and agreements of any type in connection Letters of Credit. To apply for and receive letters of credit and, from time to time, increase the amount, extend the date of 4. Payment of Proceeds. That Bank is authorized and directed to pay the proceeds of any such loans, lines of credit or other borrowings or credit arrangements as directed by an Authorized Representative whether or not to the order of said person in his or her individual capacity, for deposit to his or her individual credit, or to be applied or deposited in any manner for his or  ina anyl letter, form or notice signed by any Authorized Representative named in this document.  Authorized Representative is additionally authorized to:  credit obtained by the Corporation.  3. Authority with Respect to Specific Credit Relationships. That each Authorized Representative is authorized:  to execute applications and agreements of anyt typel in connection with a Credit Card.  with lines of credit.  expiration or amend the terms of any outstanding letters of credit.  Page2of3    CORPORATE AUTHORIZATION RESOLUTION  CommunityOne Bank, N.A. 707 College Ave, SW Lenoir, NC 28645  By: Town of Sawmills 4076 US Hwy 321A Sawmills NC 28630-9497  Referred to in this document as "Financial Institution"  Referred to in this document as "Corporation"  JULIE GOODE, TOWN CLERK NORTH CAROLINA Town of Sawmills  certify that I am Secretary (clerk) of the above named corporation organized under the laws of Federal Employer 1.D. Number 56-1609679 engaged in business under the trade name of  and that the resolutions on this document are a correct copy of the resolutions  adopted at a meeting of the Board of Directors of the Corporation duly and properly called and held on. These resolutions appear in the minutes of this meeting and have not been rescinded or modified.  09/15/15  (date).  AGENTS Any Agent listed below, subject to any written limitations, is authorized to exercise the powers granted as indicated below:  Name and Title or Position  Signature  Facsimile Signature (if used)  A.. JOE WESSON, COUNCILMAN B. JOHNNY WILSON, COUNCILMAN CHRISTOPHER TODD, TOWN ADMINISTRATOR KAREN CLONTZ, FINANCE OFFICER  X. X. X. X. X. X.  X X. X X X  E. F.  POWERS GRANTED (Attach one or more Agents to each power by placing the letter corresponding to their name in the area before each power.  Following each power indicate the number of Agent signatures required to exercise the power.)  Indicate A, B,C, Description of Power  Indicate number of signatures required 2  D, E, and/or F  (1) Exercise all of the powers listed in this resolution.  ABCD (2) Open any deposit or share accountis) in the name of the Corporation.  ABCD (3) Endorse checks and orders for the payment of money or otherwise withdraw or transfer funds on deposit 2  with this Financial Institution. or other evidences ofi indebtedness.  (4) Borrow money on behalf and in the name of the Corporation, sign, execute and deliver promissory notes (5) Endorse, assign, transfer, mortgage or pledge bills receivable, warehouse receipts, bills of lading, stocks, bonds, real estate or other property now owned or hereafter owned or acquired by the Corporation as security for sums borrowed, and to discount the same, unconditionally guarantee payment of all bills received, negotiated or discounted and to waive demand, presentment, protest, notice of protest and (6) Enter into a written lease for the purpose of renting, maintaining, accessing and terminating a Safe  notice of non-payment. Deposit Box in this Financial Institution.  (7) Other  LIMITATIONS ON POWERS The following are the Corporation's express limitations on the powers granted under this resolution.  EFFECT ON PREVIOUS RESOLUTIONS This resolution supersedes resolution dated  If not completed, all resolutions remain in effect.  CERTIFICATION OF AUTHORITY the same. (Apply seal below where appropriate.)  Ifurther certify that the Board of Directors of the Corporation has, and at the time of adoption of this resolution had, full power and lawful authority to adopt the resolutions on page 2 and to confer the powers granted above to the persons named who have full power and lawful authority to exercise if checked, the Corporation is a non-profit corporation, In Witness Whereof, I have subscribed my name to this document and affixed the seal  of the Corporation on Attest by One Other Officer  (date). 1of2) (page  Secretary  1985,  Expert e 1997 Bankers Systems, Inc., St. Cloud, MN Form CA-1 5/1/2003    RESOLUTIONS  The Corporation named on this resolution resolves that,  (1) The Financial Institution is designated as a depository for the funds of the Corporation and to provide other financial accommodations indicated in (2) This resolution shall continue to have effect until express written notice of Its rescission or modification has been received and recorded by the Financial Institution. Any and all prior resolutions adopted by the Board of Directors of the Corporation and certified to the Financial institution as governing the operation of this corporation's accountis), are in full force and effect, until the Financial Institution receives and acknowledges an express written notice of its revocation, modification or replacement. Any revocation, modification or replacement of a resolution must be (3) The signature of an Agent on this resolution, is conclusive evidence of their authority to act on behalf of the Corporation. Any Agent, so long. as they act in a representative capacity. as an Agent of the Corporation, is authorized to make any and all other contracts, agreements, stipulations and orders which they may deem advisable for the' efféctive exercise of the powers indicated on page one, from time to time with the Financial (4) All transactions, if any,, with respect to any deposits, withdrawals, rediscounts and borrowings by or on behalf of the Corporation with the Financial (5) The Corporation agrees to the terms. ànd conditions of any account agreement, properly opened, by any Agent, of the Corporation. The Corporation authorizes the Financial Institution, at any time, to charge the Corporation for all checks, drafts, or other orders, for the payment of money, that are (6) The Corporation acknowledges and agrees that the Financial Institution may furnish at its discretion automated access devices to Agents of the Corporation to facilitate those powers authorized by this resolution or other resolutions in effect at the time of issuance. The term "automated (7)The Corporation acknowledges and agrees that the Financial Institution may rely on alternative signature and verification codes issued to or obtained from the Agent named on this resolution. The term "alternative signature and verification codes" includes, but is not limited to, facsimile signatures on file with the Financial institution, personal identification numbers (PIN), and digital signatures. Ifa facsimile signature specimen has been provided on this resolution, (or that are filed separately by the Corporation with the Financial Institution from time to time). the Financial Institution is authorized to treat the facsimile signature as the signature of the Agentis) regardless of by whom or by what means the facsimile signature may have been affixed so long as it resembles the facsimile signature specimen on file. The Corporation authorizes each Agent to have custody of the Corporation's private key used to create a digital signature and to request issuance of a certificate listing the corresponding public key. The Financial Institution shall have no responsibility or liability for unauthorized use of alternative signature and verification codes unless Pennsylvania. The designation of an Agent does not create a power of attorney; therefore, Agents are not subject to the provisions of 20 Pa.C.S.A. Section 5601 et seq. (Chapter 56; Decedents, Estates and Fiduciaries Code) unless the agency was created by a separate power of attorney, Any provision that assigns Financial Institution rights to act on behalf of any person or entity is not subject to the provisions of 20 Pa.C.S.A. Section 5601  this resolution.  accompanied by documentation, satisfactory to the Financial Institution, establishing the authority for the changes.  Institution, subject to any restrictions on this resolution or otherwise agreed to in writing. Institution prior to the adoption of this resolution are hereby ratified, approved and confirmed., drawn on. the Financial Institution, so long as they contain the required number of signatures for this purpose. access device" includes, but is not limited to, credit cards, automated teller machines (ATM), and debit cards.  otherwise agreed in writing.  et seq. (Chapter 56; Decedents, Estates and Fiduciaries Code),  FOR FINANCIAL INSTITUTION USE ONLY  Acknowledged and received on Comments:  (date). by.  (initials) L This resolution is superseded by resolution dated  Experl @ 1985, 1997 Bankers Systems, Inc., St. Cloud, MN Form CA-1 5/1/2003  (page 2of 2)    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  September 15, 2015 Financial Matters: Informal Bid for UTV purchase for Public Works  Discussion:  Included in this year's budget are funds for a new UTV for Public Works. This item is being purchased under the informal bid process. Public Works Director Ronnie Coffey received quotes from:  1) High Country 2) Carolina GolfCart 3) Carolina GolfCart 4) Yale Carolinas 5) Motive Power Inc. 6) Citecar Electric Vehicles  Polaris Gem Car (street legal) Polaris Gem Car (street legal)  $19,802.93 $18,524.00  Club Car Villager 8 person (street legal) $16,864.00 Cushman Shuttle 8 person (not street legal) $15,583.00 Club Car Villager 8 person (not street legal) $14,600.00 Citecar 8 person Electric Cart (street legal) $11,565.00  There are sufficient funds in the budget for the current fiscal year.  Recommendation:  Staffrecommends: Citecar Electric Vehicles 8 person Electric Cart, white in color, street legal will all passenger seatbelts electric cart in the amount of$11,565.00 (eleven thousand five  hundred sixty-five dollars).    AGENDA ITEM: 8C  MEMO DATE: SUBJECT:  September 15,2015 Financial Matters: Request for a Donation To South Caldwell Spartan Athletic Club  Discussion:  The Town has received a request from the South Caldwell Spartan Athletic Club for a donation  in the amount of$75.00 (seventy-five dollars). There are sufficient funds in the budget for this request.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    OFSAWA  Town of Sawmills  Trena McRary Kirby, Mayor Pro Tem  Town Administrator  Funding Request:  Name of Organization:  Phone #:  SpurtaN Athletic dw  328-381-4805  Permanent Address: -1035 Spactam Orive  City:  State: NC Fed Tax ID #:  Zip Code:  Hudsow Contact Name:  28638  Tercy CANON  Amount Requested:  Amount needed for the Project: Project Begin/End Dates:  15.00  Date Funds Needed: 9h/5 Complete description ofproject:  How will the funds be used?:  AU Sporis fogram How will this project benefit the community?:  Show Support of your local schoslo  Official Town Use Only  Date application received: Date approved/denied (circle one): Available balance in Governing Body Expense Acct: Date check written:  Date presented to Council: Amount approved:  Check #:  Amount:  Thisi instrument has been preaudited int the manner required byt the Local Government Budget and Fiscal Control Act.    AGENDA ITEM 8D  MEMO DATE: SUBJECT:  September 15,2015 Financial Matters: Request for a Donation To Granite Falls Middle Blue Demon Club  Discussion:  The Town has received ai request from Granite Falls Middle School Blue Demon Club: fora donation in the amount of$ $100.00 (one hundred dollars) for a hole sponsorship for their Golf  Tournament.  There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    OFSAHIE  PORATED Town of Sawmills  Trena McRary Kirby, Mayor Pro Tem  ,Town Administrator  Funding Request:  Name of Organization:  Phone  TheBlue Demony Club #82833-4805  Permanent Address: 90N aim 6t,  City:  State: NC Fed Tax ID #:  Zip Code:  Giamite Fa0lo  38630  Contact Name:  Tercy GaNNON  Amount Requested:  Amount needed for the Project: Project Begin/End Dates:  100.00  Date Funds Needed: ol/s Complete description of project:  How will the funds be used?:  Hole Sponsorshyp Rn GBTmt  How will this project benefit the community?:  Suppec s Catal Schsolo.  OfficialTown Use Only  Date application received: Date approved/denied (circle one): Available balance in Governing Body Expense Acct: Date check written:  Date presented to Council: Amount approved:  Check #:  Amount:  This instrument has been preaudited ini the manner required. by the Local Government Budget and Fiscal Control Act.    GRANITE FALLS MIDDLE SCHOOL ATHLETIC DEPARTMENT 901 North Main Street Granite Falls, N.C. 28630 GRANITE. FALLS MIDDLE SCHOOL ATHLETICS BLUE DEMON CLUB GOLFTOURMAMENT SPONSORHP FORM  (828)392-2341  FAX (828)396-7072  The Granite Falls Middle School Athletics Blue Demon Club is organizing its sixteenth annual fall golftournament at Orchard Hills on Saturday October 10th. The Blue Demon Club raises money to fund the athletic program at Granite Falls Middle School. The Blue Demon Club pays for uniforms, equipment, officials, field maintenance, some coaching salaries, and part of the activity bus maintenance. This year's money will go toward Would your business please consider sponsoring a hole at our golftournament at a cost of $100.00 or being a corporate sponsor at a cost of $500.00? The Blue Demon Club will place a sign with your business name on it at a designated hole on the golfcourse. Ifpossible, please return this form with the Blue Demon Club representative who visits you, and inform us ofyour intentions. Ifyou choose to participate, please pay from this We know that groups who want donations for various projects frequently approach businesses, and we appreciate your consideration for our tournament.  football helmet reconditioning and new soccer uniforms.  Corporate sponsor price includes a 4-man team.  invoice.  Sincerely,  Kevin Prince, Athletic Director Terry Cannon, President Company Name Contact Person Address  Granite Falls Middle School Blue Demon Club  Contact Phone #  HOLE SPONSORSHIP  @$100.00  CORPORATE SPONSORSHIP @$500.00 *Corporate Sponsor includes four-man team fees*    GRANITE FALLS MIDDLE SCHOOL ATHLETIC DEPARTMENT  90 North Main Street (828)396-2341  Granite Falls, N.C. 28630 FAX (828)396-7072  Dear Golfer,  The Granite Falis Middle School Athletics Blue Demon Club would like to thank you for your participation in our annual golft tournament in years past. We would liket toi invite you to join us this year for our seventeenth annual fundraiser. The tournament is being held at Orchard Hills, Saturday, Oct 10. Registration and lunch begin at 12:30 and tee offt time is 1:15 with a shotgun start. The format will be a4- To participate in our tournament this year, please send the information below as soon as possible along with $55.00 (mulligan included) individual or $220.00 for team (includes fees, lunch, and goody bag) to the school address listed above, attention Kevin Prince, Athletic Director. (Checks payable to GFMS Blue Demon Club) Your support in our fundraiser willl be greatly appreciated. To show our appreciation, the Blue Demon Club will: sponsor cash prizes for two flights of $300.00: for the Ist place team, $200.00 for 2nd place team, and $I00.00: for the 3rdj place team. Numerous door prizes will aiso be awarded as well as other hole prizes including: closest toj pin, straightest drive, longest putt, hole in one, and longest drive. Wes sincerely hope that you will consider golfing with us again this year. We also encourage you to ask others to register teams for the tournament. Share this form, or have them call the school for information on the tournament. Thank you in advance for your continued support.  man Captain's Choice.  Respectfully, Kevin Prince Athletic Director  Individual Registration: Name Or Team Registration: Golfer 1: Golfer 2: Golfer 3: Golfer 4:  Phone # Phone #: Phone #: Phone #: Phone #:    DFSAWN  TOWN COUNCIL Gerelene Blevins Joe Wesson Jeff Wilson Johnny Wilson  TOWN ADMINISTRATOR Christopher Todd TOWN PLANNER Elinor Hiltz  Trena McRary Kirby, Mayor Pro-Tem  ORPORATED  AGENDA ITEM 9A  SAWMILLS COMPRBHENSIVE PLAN TENTATIVE SCHEDULE Steering Committee meetings willl be Planning Board meeting times:  6:00 the: 1st' Tuesday usually  Mo. Date  Activity  1 Sept15 Council mtg. Approve Steering Committee (SC). what is comp plan?  distribute schedule  2 Oct6  SCkickoff fmtg. distribute schedule. what is comp plan? comp plan exercise. demographics presentation. launch survey  3 Nov3* SCmtg. transportation presentation. intergovernmental cooperation  question-and-answer possibly with County Manager. SC vision Public input mtg. history presentation. Small group work SCmtg. land use element part1-current) land use map SCmtg. economic devp presentation question-and-answer: with  statement and establishment of goals.  4 Deci 5 Jan5 6 Feb: 2  Caldwell EDC. market analysis report discuss survey results regarding housing.  7 Mar2 SCmtg. public works presentation. discuss housing, parks, schools.  8 Apr5  SCmtg. agri, natural resources. Green Growth Toolbox presentation  9 May 3 SCmtg. land use element part 2-future land use map  May 24 Public input mtg. Public reviews draft  10 Jun7  PB: mtg. Planning Board reviews draft  Jun 21 Council mtg. Council first read of draft  11 Jul1 19  Council mtg. Council approve plan *dates could change    Chapters  1 Setting & Historical Background  2 Demographics 3 Transportation 4 Economic Development  5 Community Facilities and Public Services  6 Housing  7 Agriculture and Natural Resources  8 Land Use 9 Implementation    OFSAWI  TOWN COUNCIL Gerelene Blevins Joe Wesson JeffWilson Johnny Wilson  TOWN ADMINISTRATOR Christopher Todd TOWN PLANNER Elinor Hiltz  Trena McRary Kirby, Mayor Pro-Tem  e  ORPORATED  AGENDA ITEM: 9B  SAWMILLS COMPREHENSIVE PLAN STEERING COMMITTEE Steering Committee meetings will be Planning Board meeting times:  6:00 the 1St' Tuesday usually. Resident, Renter County Commissioner Resident, Virginia Acres Sawmills Elementary Principal Resident, RetiredTeacher Board of Adjustment Planning Board Town Council Business Owner  1. 2. 3. 4. 5. 6. 7. 8. 9.  Callie Messer Donnie Potter Barbara Jones Courtney Wright Shelda Aultman Carolyn Evert David Powell Gerelene Blevins Jake Ramsey  ACTION NEEDED: Adoption of Steering Committee list    AGENDA ITEMI 11A  MEMO DATE: SUBJECT:  August 18, 2015 Updates: SEBA August Progress Report  Discussion:  Sherry Long, from the Western Piedmont Council of Governments (WPCOG), sent the attached  progress report for the SBEA Project 12-C-2443.  Recommendation: No Council action required.    TOWN COUNCIL Gerelene Blevins Joe Wesson Jeff Wilson Johnny Wilson  VOFSAVIN  TOWN ADMINISTRATOR Trena McRary Kirby, Mayor Pro-Tem  £ o  CORPORATED  TO:  Trina McRary Kriby, Mayor Pro-Tem Gerelene Blevins, Councilwoman Joe Wesson, Councilman Jeff Wilson, Councilman Johnny Wilson, Council Sherry Long, WPCOG Progress Report on SBEA 12-C-2443 September 2, 2015  FROM: SUBJECT: DATE:  The Department of Commerce is requiring a monthly progress report for Small Business Entrepreneurial Assistance (SBEA). Project CDBG 12-C-2443 be provided to the Sawmills Town Council each month. This report must also signed by the Mayor Pro-tem and submitted to thel Department of Commerce by the 10" day of each month. The  following activities occurred in August, 2015:  Advertised on IPS for 2012 or newer. Peterbilt 388 tandem axle truck. Bids are scheduled to be opened on  September 9t at 2:pm  Dyon Trinal McRary Kirby Mayor Pro-Tem  Town of Sawmills ntp/www.ownoIawmills.com  4076U US Highway 321-A * Sawmills NC* * (828)396-7903 * (828)396-8955 fax  The' Town of Sawmills does not discriminate on the basis of age, sex, race, religion, national origin, disability, political affiliation, or marital status.    AGENDA ITEM11B  MEMO DATE: SUBJECT:  September 15,2015 Updates: Code Enforcement Monthly Report  Discussion: the town. Recommendation: No Council action required.  The attached report shows the progress that Planner Elinor Hiltz continues to make throughout