TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING AGENDA 8325 ANGEL PARDUE ROAD STOKESDALE, NC: 27357 MARCH: 12, 2020 AT: 7PM  ATTENDEES: Mayor Flynt,Jimmy Landreth, Derek Foy, Jim Rigsbee, Attorney Tom Medlin, PattiStokes, Town Clerk  Alisa Houk, Planner Oliver Bass, (Mayor Pro Tem Thearon Hooks was absent)  I. II. III.  Call to Order: MayorFlynt Invocation: Bruce Angel  Pledge of Allegiance: Led by Mayor Flynt  IV. Review and Adopt the Agenda: Mayor Flynt asked to make one change since Thearon Hooks isabsent we need to table a proposal Thearon wanted to: share regarding Volunteer Chaplin Services until the next Approval ofMinutes: anuary21,20205pecal MEDalymstodwrwe the minutesas  meeting. He also asked to add public comments after the FinancialReport.  V.  written. Mayor Flynt seconded the motion.  VOTE: Mayor Flynt: Jimmy Landreth  AYE AYE  Jim Rigsbee Derek Foy  AYE AYE  Mayor Pro Tem Thearon Hooks Absent  VI. Public Safety Reports:  Guilford County Sheriff's Dept. Sgt. Eric Gordon said the Town of Stokesdale received! 59 callsi in the monthof February. 2 commercial burglaries, 1 residential burglary, 1 car theft, there have been several speeding complaints on Ellisboro sO the Sheriff's Department willl be setting up a radar check next week. Tip for the month, Warm weather is coming beware of your surroundings, keep your cars locked and personal items hidden.  3503 Pag  Book 14    Stokesdale Firel Department ChiefTodd Gauldings said Stokesdale Fire Dept. had 62 calls int the month February. 29 Fire calls, 33 medical calls. It is spring of they year and time to change the batteries in your smoke detectors. One  more reminder the Fire Department BBQ will be March 28, 2020 beginning at 11:00am.  VIl. Board & Administrative Report:  1. Thearon Hooks willi introduce a proposal he and Rev. Alan Mears have put together with other Chaplin'sinthearea 2.Jimmy Landreth willgive an update onthe Park Surveys: Mayor Flynt introduced Jimmy Landreth and said he wanted to personally thank him for his hard work int tabulating all of these results and report ing on them each month. Jimmy reported that we ended up with 605 completed surveys ret urned and tallied. Derek Foyhelped him put the numbers together on a spreadsheet with a weighted percentage. The most popular items were Nature Trails and benches. The sole purpose oft this survey was to use the numbers in the park grant application to help us 3. Frank: Events Committee Update: Franki is absent tonight so he sent his updates to Alisa. Alisa announced that our new year-round banners are here and held up one for everyone to see them. We will be calling the company that hung our Christmas banners to get al bid fori hanging these in the: same spots from Citgo to the BiRite. The Farmer's Market Flyers are ready and out on thet front tables, the events committee will be putting them upi ina areas of town. The events committee is still looking for ideas for the 160th Anniversary celebration, the next Events Committee  for Volunteer Services. Tabled until next' T. C. Mtg  apply for grant money for the park.  meeting willl bel held March 31,2020.  VII. Financials: Alisa Houk: Alisa gave the financial report, report willl be attached to the minutes.  Citizen's Comments from the Floor (3-minute Limit per Speaker):  MakNadelCommented hewouldliket to: see discussionofhiring news staff ber made publicinsteadofin closed. session. Mayor Flynt explained due to the Privacy Act, and NCGS S 143-318.11. (A)(G) To consider the qualjications, competence, performance, character,ftness,conditonsofgppointment, or conditions ofinitial employmentofanindhwidudfpubicoflcoffceroremployee. or prospeclivepublrofler oremployee; ortol hearori Investigatedcomploint charge, orgrevanebyoragalstonindwviduo, public officer ore employee. General personnel policy issues may not be considered in a closed session. A public body may not consider the uo/ctons.compeene, performance, character,ftness, appointment, or emovalofamember. ofthe public body or another body and may not consider orj fill a vacancy among its own membership except in an open meeting. Final action making an appointment tordischarge or removal byapublicbodyhowingfnalauthontlyfor the appointment or discharge or removal. shall be Eileen Thiery Thanked. Jimmy Landreth and Derek Foy for helping the election board members pack up and clean  taken in an open meeting.  up after the elections were over on election day.  3504 Pag:  Book 14    .PublicHearing:RezoningcaseH20-0/STPL-00572:AGIOR5-30,7883EversieldRoadProperty.Thisisarequestto rezonepropertyfromAd/Agrcutura)ton53O/Resdental.single-famly.Afectedproperysloatedonwestside ofEversfield Road near Suffield Road intersection, Guilford County Tax Parcel 167590,a approximately 3.9 acres. Applicant/Owner: Jessica Lawson. Interested parties will have an opportunity to speak at the meeting. For more information contact the Guilford County Planning and Development at 336-641-3578. After the hearing, to the Oliver Basspresented the Caset pASP.057Tharguestenpemyeehamlyresdemialare. Typicall lot sizesranget from! lesst than: lacre to moret than1 10acres. The parceli isboundo onthree: sides! byl landthatis under development as a major single-family residential subdivision. This fits int the Stokesdale Future Land Use Plan (2007). Consistency Statement says the proposed rezoning is consistent with the future land use plan because the primany/landusepemiteddntes30dAtrkctsane-famlyrescenta-epopoadreoanesinconsistentwth therecommendationbecausetieResidentalDevelopmentArentArearecommendsminimumiotsineola0f40,000s4,ft,butRs- 30districtallowslot: alwApo,SATisennwO districtalowslotslesthan40,000sq,f.therequestisreasonable acdiusetalowsinge-amlydwelingsatdemnstes withnearlydevelopment. MayorF Flyntaskedifa anyone wantedt to paskinfvoroftersoningeonigcasesldospole onbehalf ofthe ownersofthe property that he would liket to think Mr. Bass, therezoningstaffande councilf fort the work they've done. Hea also wanted to assure Councilthatthswasand wouldneverbemorethanaminorsubdivision ofthree houses. No one elses pokeihfnweroraginather rezoning. Mayor Fyntmotionedtoapproapprovetherezonintg Case#: 20-0-STPL-00572, forreasonsthatitfthet futurel landusep Panandwascomsistentwlhthesuroundin: RS-  Stokesdale Town Council may make af final ecsonontneapplcaton.  30 properties. Derek Foy seconded the motion. VOTE: for Public Hearing Case# 20-0I-STPL-00572  Mayor Flynt: Mayor Pro Tem Thearon Hooks Jimmy Landreth  AYE Absent AYE  Jim Rigsbee Derekfoy  AYE AYE  X.  Old Business:  Vote on Ordinance to Close Friddlewood Drive: Mayor Flynt opened this item bye explaining that back in September2019,byrequestorkeystoneHomes,CounclladoptedaResolutionofintenttoCloseFriddlewood Drive, ask keystonehadpurchasetspoperyandarebuldinghomesont.CouncineltheePubicHearingin the October 2019 meeting. NCDOTI had sent Town Hall notice that they didn't get a chance to approve the closing on their end int the planned November meeting and postponed the closure until their December meeting, After no other communications, Alisa emailed Mr. Bass, who sent hert the confirmation papers that NCDOT did in fact approved  the closure in December but had neglected to notify the Town.  3505 Pag  Book 14    Mayor Flynt motioned to approve the closure. Derek Foy seconded the motion.  VOTE: Mayor Flynt: Jimmy Landreth  AYE AYE  Jim Rigsbee Derek Foy  AYE AYE  Mayor Pro Tem Thearon Hooks Absent  2.  Request from February 13th meeting, Accountant/ Assist Finance Officer requested approval of Budget Amendments 6,7,&8i in order to bring Budget back in! line, Mayor Flynt went back over the budget amendments that the Finance and Budget officer hadrequestedi in the February meeting, andi motioned  that they be approved. Jimmy Landreth seconded the motion.  VOTE: Mayor Flynt: Jimmy Landreth XI. New Business: 1.  AYE AYE  Jim Rigsbee Derek Foy  AYE AYE  Mayor Pro Tem Thearon Hooks Absent  Vote to appoint Terry Hedenskog to the Planning Board: Mayor Flynt motioned to appoint Terry Hedenskogi to thel Planning Board. Hehascompleted the PanningBoardtrainingandcompletedthne  application for a seat.. Jimmy Landreth seconded themotion.  2. VOTE: Mayor Flynt: Jimmy Landreth  AYE AYE  Jim Rigsbee Derek Foy  AYE AYE  Mayor Pro Tem Thearon Hooks Absent  3.  Discuss and vote on approving entire Hazen & Sawyer Town of Stokesdale Master Water  Plan, to be done in Task sections as needed. We need Task Four done this month (Water Specifications Signed off). Mayor Flynt and Alisa Houk explained the need for at least approval of Task Four to get our Revised' Water Specs reviewed and: signed off on by the Engineers. Jim Rigsbee motioned to  approve Task Four, Jimmy Landreth seconded the motion,  VOTE: Mayor Flynt: Mayor Pro Tem Thearon Hooks Jimmy Landreth 4.  AYE Absent AYE  Jim Rigsbee Derek Foy  AYE AYE  Discuss and vote to order new updated Mueller Receiver Kit, old kit is going to be obsolete. Must be purchased before March 30th to take advantage of discount. Alisa explained that Mueller had contacted hertoadusethathnecurent Mueller teaderptemwearuaineigahngohakete.To continue1 to have auto-read wer willhavet to purchase anupdatedvenion.The newr reader willb bea ableto readtheold/current and new transmitters. The old system will not read the new transmitters.. Jimmy  3506 Pag  Book 14    Landreth motioned to approve purchase of the new Mueller El-Reader kit at a cost of $6,000.00.Jim  Rigsbee seconded the purchased.  VOTE: Mayor Flynt: Mayor Pro Tem Thearon Hooks Jimmy Landreth 5.  AYE Absent AYE  Jim Rigsbee Derek Foy  AYE AYE  General Fund Budget Outlook for the remainder of the fiscal year. Derek: said just looking at the current financials he believes that the total expenses fori the year will exceeds 530,000. Which will throw the Town over budget by$ 80,000. For the year. He isj just looking ahead. Hel hopes we can get this corrected in the next year by allocation of our funds by indirect expenses. Tol him it is apparent that we are going to need some additional budget amendments in addition to the ones Alisa has already done. We are. $1000. Away from the budgeted amounti for salaries, he would like to make al budget amendment to that in the amount of $22,000. To bring it to $ 64,000. Int the General Fund. Derek Foy mot ioned toi increase the General Fund  Salaries by$ 22,000. To bring the total to $64,000.. Jim Rigsbee seconded the motion.  VOTE: Mayor Flynt: Mayor Pro Tem Thearon Hooks Jimmy Landreth  AYE Absent AYE  Jim Rigsbee Derek Foy  AYE AYE  Jimmy Landreth asked if the letter we received from the Treasury regarding an explanation of our overages from. Audit had been answered and sent back. Alisa explained that Council had only voted part of the amendments in February and just voted the other amendments in this meeting which willl be the answers to Derek then motioned to add al line item to the Budget to balance this budget int the amount of$ 80,000. Moved from reserve accounts to the Revenue. Jim Rigsbee seconded the motion. Jimmy Landreth asked sO we are going to go with $80,000. Mayor Flynt said he would like to say, we have up until June 30, 2020 tor make budget amendments. He would like to see where the revenues come in. Alisa added that we: are expecting 170,000.Infranchise feer revenuebetweennowandlune: 30,2 2020.Shealsoaddedthatshehasbeen speaking with! Kim Thacker and Kim does not believe we willl bet thati far offthe budgeti if any. Derek Foy said Kimi might be righti if shei sboangatheamemdmemts made thisy year, buti if hebntponcathervene, Mayor Flynt said we have a motion and second. Derek Foy and. Jim Rigsbee voted YES when it came Jimmy Landreth turn, he asked if we vote this $80,000. In and then don't need it can we puti it back.  that letter.  hel believes we will be over budget.  Mayor Flynt said yes, Jimmy Landreth voted yes. Mayor Flynt voted No.  3507 Pag:  Book 14    VOTE:  Mayor Flynt: Mayor Pro Tem' Thearon Hooks Jimmy Landreth 6.  NO Absent AYE  Jim Rigsbee Derek Foy  AYE AYE  RelntroductionofthnePioeryCommitee: DerekFoymotionedtonominate.mmylandrethtobe Chairman ofthel Property Committ ee.. immylandrethsaidhewoaldonyagretohslsifisomeonelike.lim Rigsbeeor Derek Foy didi it with! him. Jim Rigsbee volunteered to co-chair withJi Jimmy Landreth.  VOTE: Mayor Flynt: Jimmy Landreth  AYE NAY  Jim Rigsbee Derek Foy  AYE AYE  Mayor Pro Tem Thearon Hooks Absent  7.  Discuss Land Use Plan: Derek Foy motioned to review and update Land Use Plan. Tom Medlin added that the Stokesdale Land Use Planoriginates witht the Planning Board, thel Planning Board. should be task with review and updates. Once al Drafted plan has been put together the Planning Board would then hold al Public Hearing to present the changes they would like to make. Once that hearing it held it comes to Council for approval. Mayor Flynt motioned to ask the Planning Board to put togetheral Long-Range Land Use Plant to update our current  one.Jimmy! Landreth: seconded the motion.  VOTE: Mayor Flynt: Jimmy Landreth  AYE AYE  Jim Rigsbee Derek Foy  AYE AYE  Mayor Pro Tem Thearon Hooks Absent  8.  Discussion and possible votes on actions to bei taken on planning board recommendations from Ordinance Review Committee: Jimmy Landreth wants clarification of Frank Bruno's letter tot the ORC regarding the ordinances they asked the Planning Board review for submission. Mark Nadel understands the Planning Board is asking the ORC to go into more depth in description of their request. The changes to these ordinances need to bei ini more detailed in what research was done to bring the ORC to point ofr requesting this revision. Jimmy Landreth motioned to allow the ORC to put this best package they can together of these ordinance revisions and present it to Town Attorney Medlin fori review. lfitp passes that review it will come back to the Planning Board.  Derek Foy seconded the motion. VOTE: Mayor Pro Tem Thearon Hooks Absent  Mayor Flynt: Jimmy Landreth  AYE AYE  Jim Rigsbee Derek Foy  AYE AYE  3508 Pag  Book 14    9.  Mayor Flynt will close the open portion oft this meeting and reconvene in the conference room with Council,  10. the attorney and the clerk fora a Closed Meeting  11. $143-318.11. (A)(3) Closed session. Regarding a contractual agreement 12. $143-318.11. (A)(6)Closed sessions. Regarding new stalfingopportunites  Mayor Flynt left the meeting, unexcused by Council. Jimmy Landreth reconvened the Regular meeting at 10:20PM  13. Discussion of Park Maintenance Proposals. Tabled Xi.Citizen's Comments from the Floor (3-minute Limit per Speaker)  Catherine Buntoff commented that she agrees that the Planning Board should work ont the Land Use Plan, ift theyaren't educated or vested in the needs of the community, they should seek professional help in putting the plan together. This group should not seek help from Developers because in her opinion they willl be a conflict ofi interest because they have  money to gain fromi it going their way.  XIII. Closing Comments from Council Thanked all whostayed  XIV. Announcements: Next Planning Board Meeting willl be March 26, 20201 there is one case tohear.  XV. Adjournment: Jim Rigsbee motioned to adjourn, Derek Foy 2nd motion. Vote 3-0 Meeting adjourned at  10:30PM  d  Approve in May 14, 2020 Town Council 94  Mayor  Town Clerk  Didla  3509 Pag  Book 14