AGENDA Sawmills Town Hall Tuesday, April 21, 2015 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt. Agenda 5. Approve Meeting Minutes  Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Administrator Seth Eckard Mayor Pro-Tem Trena McRary Kirby Planner Elinor Hiltz Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Administrator Seth Eckard Administrator Seth Eckard Administrator Seth Eckard Administrator Seth Eckard Planner Elinor Hiltz. Planner Elinor Hiltz Planner Elinor Hiltz  A. March 17,2015 Regular Meeting Minutes B. March 17, 2015 Closed Session Minutes C. March 12, 2015 Budget Retreat Meeting Minutes D. April2, 2015 Budget Retreat Meeting Minutes  6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Public Hearing: Parks Text Amendment Proposal A. Open Public Hearing B. Staff CommenyRecommenditions Public Comment D. Close Public Hearing E. Council Action 9. Public Hearing: Community Development Block Grant A. Open Public Hearing B. Staff CommetyRecommenditims C. Public Comment D, Close Public Hearing E. Council Action 10. Financial Matters:  Lisa Helton  A. Updated' Town of Sawmills Project Budget Ordinance For the: 2012 Duff Drive Sewer Project and. Amended. Agreement B. Approve Proposed Contract Renewal with Western Piedmont  For thes same Council of Government C. Bad Debt Write-Off 11. General Discussion: B. Street Light Policy 12. Planning Matters: A. Annual Planning Board Report B. Hazard Mitigation Plan Sidewalk Plan 13. Public Comment:  A. Resolution to. Join Western Piedmont Jobs Training Consortuim Administrator Seth Eckard    14. Updates:  A. Code Enforcement Monthly Report B. Administrators Report C. Council Comment 15. Closed Session: Attorney/Client Privilege  Administrator Seth Eckard Administrator Seth Eckard Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby  16. Adjourn    Page 1 of5  IUESDAY,MARCH 17,2015  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Trena McRary Kirby Joe Wesson Jeff Wilson Johnny Wilson Gerelene Blevins  STAFF PRESENT Seth Eckard Julie Good Terry Taylor  CALLTO ORDER: Mayor Pro-Tem Trena McRary Kirby called the meeting to order. INVOCATION: Chaplin Jason Hines, with the Sawmills Volunteer Fire Department, gave PLEDGE OF ALLEGIANCE: Mayor Pro-Tem Trena McRary Kirby led the Pledge of ADOPT AGENDA: Mayor Pro-Tem Trena McRary Kirby asked for a motion to adopt the Joe Wesson made a motion, and Gerelene Blevins seconded, to adopt the agenda. All were APPROVE JANUARY 20, 2015 REGULAR MEETING MINUTES: Mayor Pro-Tem Trena McRary Kirby asked for a motion to approve the January 20, 2015 regular meeting Jeff Wilson made a motion, and Joe Wesson seconded, to approve the minutes. All were in APPROVE JANUARY 20, 2015 CLOSED SESSION MINUTES: Mayor Pro-Tem Trena McRary Kirby asked for ai motion to approve the January 20, 2015 closed session minutes. Joe Wesson made ai motion, and Johnny Wilson seconded, to approve the minutes. All were APPROVE FEBRUARY 12, 2015 BUDGET RETREAT MINUTES: Mayor Pro-Tem Trena McRary Kirby asked for a motion to approve the February 12, 2015 budget retreat  the invocation. Allegiance. agenda. in favor.  minutes. favor.  in favor.  minutes.    March 17,2015 Page 20 of5  Joe Wesson made a motion, and Jeff Wilson seconded, to approve the minutes. All were in  favor.  PUBLIC COMMENT: Mayor Pro-Tem Trena McRary Kirby asked if anyone had any  questions or comments at this time. No one wished to speak. RECOGNITIONS:  RECYCLE REWARDS WINNER: Town Administrator Seth Eckard announced Mr. Chris Bowman as the March Recycle Rewards winner. A credit of twenty-eight dollars ($28.00) will be added to his sanitation bill and his certificate will be available at the Town  Hall for pick up.  No Council action was required.  SAWMILLS VOLUNTEER FIRE & RESCUE DEPARTMENT AWARDS: Mayor Pro-Tem McRary Kirby, on behalf of the Town Council, presented plaques of appreciation  tot the following: Firefighter of the Year: First Responder of the Year: Officer of the Year: No Council action was required.  Chaplin Jason Hines Brandon Wright ChiefDavid Price  FINANCIAL MATTERS:  DONATION REQUEST: Town Administrator Seth Eckard stated that the Town received ar request from the Disabled American Veterans Tri County Chapter 6 for a donation. Gerelene Blevins made a motion, and Joe Wesson seconded, to approve a donation of $200.00 (two hundred dollars) to Disabled American Veterans Tri County Chapter 6. All BID AWARD FOR VETERANS MEMORIAL PARK WEST FILL SLOPE REPAIR: Town Administrator Seth Eckard stated that the Town received two (2) bids for the Veterans  were in favor.  Memorial Park West Fill Slope Repair: Mountain Crest, LLC Bell Construction Co, Inc.  $90,021.00 $195,000.00  Gerelene Blevins made a motion, and Joe Wesson seconded, to award the bid to Mountain    March 17,2015 Page 3 of5  Crest, LLC, in the amount of $90,021.00 (ninety thousand twenty one dollars), as they were BUDGET ORDINANCE AMENDMENT: Town Administrator Seth Eckard stated that the budget ordinance amendment for the fiscal year 2014-2015 increases $90,000.00 (ninety thousand dollars) to the Fund Balance Appropriation line item and increases $90,000.00 (ninety thousand dollars) to the Parks/Rec Repairs & Maintenance line item to cover repair Johnny Wilson made a motion, and Jeff Wilson seconded, to increase $90,000.00 (ninety thousand dollars) to the Fund Balance Appropriation line item and increase $90,000.00 (ninety thousand dollars) to the Parks/Rec Repairs & Maintenance line item to cover repair  the lowest bidder. All were in favor.  expenditures for the Veterans Park West Fill Slope.  expenditures for the Veterans Park West Fill Slope. All were in favor.  COMMUNITY DEVELOPMENT:  SAWMILLS FARMERS MARKET: Town Administrator Seth Eckard stated that during the February 12, 2015 Sawmills Annual Board Retreat, it was determined by Council that Town Staff would manage the operations of the Sawmills Farmers Market. Joe Wesson made a motion, and Gerelene Blevins seconded, to approve the guidelines set forth by the Town and the Sawmills Farmers Market rules and regulations packet. All were  in favor. PLANNING:  CALL FOR PUBLIC HEARING FOR PARKS TEXT AMENDMENT: Town Administrator Seth Eckard stated that on February 17, 2015 the Planning Board unanimously recommended approval of a text amendment to allow parks in every zoning Jeff Wilson made a motion, and Joe Wesson seconded, to call for a Public Hearing on April 21,2015 at 6:00 pm, to allow parks in every zoning district. All were in favor. ADOPT OFFICIAL ZONING MAP: Town Administrator Seth Eckard stated that the official zoning map that is located in Council Chambers needs to be updated every year. Joe Wesson made a motion, and Jeff Wilson seconded, to adopt the updated Official Zoning  district.  Map. All were in favor.  PUBLIC COMMENT: Mayor Pro-Tem Trena McRary Kirby asked if anyone had any  questions or comments at this time. No one wished to speak.    March 17,2015 Page 4 of5  UPDATES:  CODE ENFORCEMENT MONTHLY REPORT: Town Administrator Seth Eckard stated Town Planner Elinor Hiltz has enclosed an updated status report of Code  Enforcement cases and that all cases were closed as ofMarch 2015.  No Council action was required.  ADMINISTRATORS REPORT: Town Administrator Seth Eckard made the following  announcements:  The Sawmills Annual Easter Egg Hunt will be held Saturday, March 28, 2015 at Veterans Park. Signups begin at 10:30 am and the first race begins at 11:00 am. Town Administrator Seth Eckard will be gone all day on Wednesday, March 18, Town received additional grant money for the Duff Drive Sewer Project. The total grant money that the Town has received is close to 1,000,000.00 (one million  2015, to Town Hall Day in Raleigh, NC.  dollars). The Town will match 5% (five percent) of the cost. The next budget workshop will be April2 2, 2015 at the Town Hall.  COUNCIL COMMENT: Mayor Pro-Tem Trena McRary Kirby asked if anyone on the Joe Wesson stated that the Veterans Parking signs look good. Joe Wesson wanted to thank Johnny Wilson for the idea and Council for approving the signs. Joe Wesson also wanted to Mayor Pro-Tem Trena McRary Kirby wanted to thank everyone for coming to learn and be Johnny Wilson wanted to brag on the Sawmills School Road traffic during school hours.  Council had any questions or comments at this time.  thank everyone for coming. updated on Town business.  Deputy Jon Hawn has done an excellentjob.  CLOSED SESSION: ATTORNEY/CLIENT PRIVILEGE: Mayor Pro-Tem Trena Jeff Wilson made a motion, and Joe Wesson seconded, to go into closed session at 6:44 pm. Joe Wesson made a motion, and Gerelene Blevins seconded, to come out of closed session  McRary Kirby asked for ai motion to go into closed session.  at 7:45 pm.    March 17,2015 Page 5 of5  COUNCIL ADJOURN: Mayor Pro-Tem Trena McRary Kirby asked for a motion to Jeff Wilson made a motion, and Gerelene Blevins seconded, to adjourn the meeting. All  adjourn. were in favor.  Julie A Good, Town Clerk  Trena McRary Kirby, Mayor Pro-Tem    March 12th, 2015  MINUTES OF TOWN COUNCIL SPECIAL MEETING  COUNCIL BUDGET WORKSHOP  COUNCIL PRESENT Trena McRary Kirby, Mayor Pro Tem Joe Wesson Gerelene Blevins Jeff Wilson Joe Wesson  STAFF PRESENT Seth Eckard Karen Clontz Ronnie Coffey  CALL TO ORDER: Mayor Pro Tem Kirby called the meeting to order at 5:00 p.m. at  the Town Council Chambers.  INVOCATION: Joe Wesson gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Pro Tem Kirby led the Pledge of Allegiance. ADOPT AGENDA: Mayor Pro Tem Kirby asked for a motion to adopt the agenda. Onan motion made by Gerelene Blevins and seconded by Joe Wesson, the agenda was  adopted. All were in favor. ITEMS FOR DISCUSSION: The following items were discussed: Budget Items by Department: ARC Grant - Farmers Market Shelter Additional Public Works Employee Paid Work Holidays Employee Merit Raises  ADJOURN: On a motion made by Joe Wesson and seconded by Jeff Wilson, the  meeting was adjourned at 7:30 p.m. All were in favor.  Julie Good, Town Clerk  Trena McRary Kirby, Mayor ProTem    April 2nd, 2015  MINUTES OF TOWN COUNCIL SPECIAL MEETING  COUNCIL BUDGET WORKSHOP  COUNCIL PRESENT Trena McRary Kirby, Mayor Pro Tem Johnny Wilson Gerelene Blevins Jeff Wilson Joe Wesson  STAFF PRESENT Seth Eckard Karen Clontz Ronnie Coffey  CALL TO ORDER: Mayor Pro Tem Kirby called the meeting to order at 5:00 p.m. at  the Town Council Chambers.  INVOCATION: Joe Wesson gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Pro Tem Kirby led the Pledge of Allegiance. ADOPT AGENDA: Mayor Pro Tem Kirby asked for a motion to adopt the agenda. Ona a motion made by Gerelene Blevins and seconded by Joe Wesson, the agenda was  adopted. All were in favor. ITEMS FOR DISCUSSION: The following items were discussed: CDBG Haystation Grant Update Personnel Policy Update Caldwell Magazine Sidewalk Grant FY2015-2 2016 Fee Structure Budget Items by Department  ADJOURN: On a motion made by Joe Wesson and seconded by Jeff Wilson, the  meeting was adjourned at 7:00 p.m. All were in favor.  Julie Good, Town Clerk  Trena McRary Kirby, Mayor ProTem    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  April21,2015 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Cameron Joyce and Callie Messer on winning the Recycle Rewards Program for the month of April. Town Administrator Seth Eckard will present them with a Certificate of Appreciation. A twenty-eight dollar ($28.00) credit willl be  added to the current sanitation bill.  Recommendation: No Council action is required.    OFSAWNY  PLANNING BOARD Steve Duncan, Chairman Buford Pennell David Powell Thad Hall Clyde Miller  TOWN ADMINISTISTRATOR Seth Eckard TOWN PLANNER Elinor Hiltz  CORPORATED  COUNCIL MEETING Apr 21, 2015 6:00 PM  Agenda Item #8B  PLANNER'S STAFF REPORT  PARKSTEXT AMENDMENT PROPOSAL  Status: On February 17, 2015 the Planning Board unanimously recommended approval of a text amendment to allow parks in every zoning district. (Currently parks are allowed in every district except the R-20 district). The Call for Public Hearing was presented by Seth Eckard on March 17, 2015 and the public hearing was  advertised on March 31 and April7 7. Consistency with Comprehensive Plan:  The Sawmills Comprehensive Plan wants to expand parks and greenways. Specifically its says "consider an additional small community park somewhere along Sawmills School Road". Allowing parks in the R-20 district would make it easier for the town to find locations for new parks in accordance with the Comprehensive Plan. (Although  the' Town has no plans to build another park at this time.)  Action Needed: 1)4 ADOPTS STATEMENT (FORAPPROVAL) (FOR DENIAL)  "Parks are usually beneficial for the community as a whole."  "Parks negatively impact adjacent property owners because of traffic, and we wish to preserve property values in the R-20 district above all other districts."  2)MAKE. A MOTION  "I move to RECOMMEND APPROVAL because the Comprehensive Plan "Although the Comprehensive Plan wants to expand recreational opportunities, Imove to RECOMMEND DENIAL because there are enough zoning districts  wants to expand recreational opportunities in Sawmills."  that allow parks withouti including the R-20 too."    COUNCILMEETING Apr 21, 2015 6:00 PM  Agenda Item #8B  PARKS TEXTAMENDMENT PROPOSAL Deletions-are-nsttrkethrough: new text isl highlighted  $153.005 DEFINITIONS  PUBLIC, SERVICE. FACILITY. The use of land, buildings, or structures by a municipal or county agency to provide protective, administrative, maintenance and social services for the general public, including water treatment plants, sewage treatment plants, resources recovery facilities, parks-ané reereatien-ae!ies, police and fire stations, municipal buildings, community centers and other similar  public structures and facilities.  PARK. Aj place for the general public to use for active or passive recreation. Aj park shall be  mainly free-of-charge to the general public.  $153.051  Use  R-20 RA-20 R-15 0-I N-B H-B G-M  SR  eperldmapctwg  P P P P P P P P P P P  Park Pets store  8 153.163 MINIMUM OFF-STREET PARKING REQUIREMENTS. The following off-street parking spaces shall be: required: Institutional, Public and Semipublic Uses  Required Off-Street Parking  Parks and other recreation facilities  1space per every 2 participants at facility's full capacity plus 1 space per employee plus lspace per every4  spectator seats.    TOWN OF SAWMILLS  COMMUNITY DEVELOPMENT BLOCK GRANT  SMALLI BUSINESS ENTREPRENEURIAL ASSISTANCE PROJECT  MEMORANDUM: TO: FROM: DATE: SUBJECT:  Town Council and Town Administrator Sherry Long, Program Administrator  April 21, 2015 CDBG SBEA Public Hearing  Project Background  In March 2013, The Town of Sawmills received a Small Business Entrepreneuria Assistance (SBEA) grant for $250,000 to assist The Haystation, LLC to purchase equipment and create 10 new, full-time jobs. Since this approval, the Company has withdrawn its request to use these funds and the Caldwell EDC and the Western Piedmont Council of Governments have been In. January of 2015, A. McGee Wood Products expressed interest in participating in the project. The EDC and the WPCOG continued to pursue employers within the Town. While quite a few businesses in the Town had expressed some interest in the program, no other company is willing to commit to the required job creation or has other issues prohibiting the company from McGee Wood Products would use the CDBG funds to purchase equipment and pledges to  evaluating opportunities toi identify another company to use the funds.  being eligible.  create 10 new. jobs.  There is no local funding in this project.  Item for Decision  In order to proceed with the use of these funds, Sawmills will need to officially amend the  CDBG project to reflect the industry substitution.  This amendment requires this Public Hearing, a vote by the Town Council to amend the project, and authorization by the Board to exeçute the required documents necessary to submit the  amendment request to the Department of Commerce.    AGENDAITEMIOA  MEMO DATE: SUBJECT:  April 21, 2015 Financial Matters: Updated Town of Sawmills Project Budget Ordinance For the 2012 Duff Drive Sewer Project and Amended Agreement for Same  Discussion:  Please find attached an updated Town of Sawmills Project Budget Ordinance for the 2012 Duff Drive Sewer Project and an Amended Agreement between the Western Piedmont Council of Governments and the Town of Sawmills for the Provision of Grant Management Assistance in The original amount on the Town of Sawmills Budget Ordinance was seven hundred eighty- seven thousand five hundred dollars ($787,500.00). The new amount is one million eighty-seven The original amount on the Agreement between the Western Piedmont Council of Governments and the Town of Sawmills for the Provision of Grant Management Assistance was sixty-nine thousand dollars ($69,000.00). The new amount is seventy-nine thousand dollars ($79,000.00).  conjunction with the same,  thousand one hundred one dollars and eighty-nine cents ($1,087,101.89).  Recommendation:  Staffrecommends: Council approve the updated Town of Sawmills Project Budget Ordinance for the 2012 Duff Drive Sewer Project and an Amended Agreement between the Western Piedmont Council of Governments and the Town of Sawmills for the Provision of Grant Management  Assistance in conjunction with the same.    ORDINANCE#  UPDATED  TOWN OF SAWMILLS PROJECT BUDGET ORDINANCE FOR THE 2012 DUFF DRIVE AREA SEWER PROJECT COMMUNITY DEVELOPMENT BLOCK GRANT INFRASTRUCTURE PROGRAM  Be it ordained by the Town Council of Sawmills that pursuant to Section 13.2 of Chapter 159 oft the General Statutes of North Carolina, the following grant project ordinance is Section 1. The project authorized is the Community Development Block Grant  hereby adopted.  Infrastructure Program described in the work statement contained in the Grant Agreement (12-C-2506) between this unit and the Department of  Housing and Urban Development.  Section 2. The officers of this unit are hereby directed to proceed with the grant  project within the terms ofthe grant document(s), the rules and regulations ofthe Department ofHUD, and the budget contained herein.  Section 3. The following revenues are anticipated to be available to complete this  project. The was an increase in revenues funds from the NC Department ofCommerce upon a request for additional funds due to the project  coming in over budget after bids were opened.  Revenues  Community Development Block Grant Infrastructure Program Duff Drive Area Sewer Project  $1,049,601.89 37,500.00 $1,087,101.89  Local Commitment  TOTAL  Section 4. The following amounts are appropriated for the project: Expenditures Community Development Block Grant  Public Sewer Improvements Administration Planning  $968,201.89 $ 76,400.00 ) 42,500.00 $1,087,101.89  TOTAL    Section 5. The Finance Officers hereby directed to maintain within the Grant Project  Fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement (s) and  federal and state regulations.  Section 6. Funds may be advanced from the General Fund for the purpose ofmaking  payments as due. Reimbursement request should be made to the grantor  agency in an orderly and timely manner.  Section 7. The Finance Officer is directed to report quarterly on the financial status  of each project element in Section 4 and on the total grant revenues  received or claimed.  Section 8. The Budget Officer is directed to include a detailed analysis of past and  future costs and revenues on this grant project in every budget submission  made to this Town Council.  Section9 9. Copies ofthis grant project ordinance shall be made available to the  Budget Officer and the Finance Officer for direction in carrying out this  project.  Adopted this the  day of  2015.  Mayor, Town of Sawmills  ATTEST: Clerk    AGREEMENT BETWEEN THE GRANT MANAGEMENT ASSISTANCE DUFF DRIVE AREA SEWER PROJECT JULY16, 2013-DECEMBER 31, 2015  WESTERN PIEDMONT COUNCIL OF GOVERNMENTS AND THE TOWN OF SAWMILLS FOR THE PROVISION OF  The Local Government and the Planning Agency have agreed to amend the above referenced  agreement as follows:  Change 3. Compensation - Grant Administration, page 2, as follows  The Local Government will pay the Planning Agency an amount not to exceed $79,000 (seventy- nine thousand dollars) for the satisfactory performance of all services related to the administration oft the project as defined in the Scope of Services. Planning Agency personnel will keep an accurate: record ofi time spent, which will serve as the basis for the amount charged to the Local Government per month. The Local Government will reimburse the Planning Agency monthly at a rate per hour for each of the personnel involved, which inçludes the salary, fringe benefits, travel and indirect costs, plus travel and other approved expenses. Change Administrative Budget, in Scope of Services, Attachment A. page 7  The WPCOG will provide administrative services for a fee not to exceed $79,000. The budget is  broken down as follows:  Salaries Fringe Benefits Travel Indirect Total  $37,500 19,875 4,562 17,063 $79,000  Approved by mutual consent:  LOCAL GOVERNMENT: TOWN OF SAWMILLS  BY:  Seth Eckard, Town Administrator Trena McRary Kirby, Mayor Pro-Tem  DATE: BY:  PLANNING AGENCY: WESTERN PIEDMONT COUNCIL OF GOVERNMENTS  Robert L. Smyre, Chairman Anthony Starr, Executive Director  DATE: By:  Preaudit Statement:  This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act.  Town of Sawmills Finance Officer    AGENDA ITEM 10B  MEMO DATE: SUBJECT:  April21,2015 Financial Matters: Approve Proposed Contract Renewal with Western Piedmont Council of Governments  Discussion:  The current contract with the Western Piedmont Council of Governments (WPCOG) for The current contract is for 8 hours a week and the new contract will be for 12 hours per week. If renewed, the enclosed contract will be effective starting July 1,2015 and ending June 30, 2016. The amount of the contract will not exceed thirty-two thousand four hundred dollars ($32,400.00) and will be billed in equal monthly payments. This expenditure is included in the  planning services will expire on June 30, 2015 and will need to be renewed.  FY 2015-20161 budget.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    AGREEMENT BETWEEN THE THE TOWN OF SAWMILLS FOR THE PROVISION OF TECHNICAL PLANNING ASSISTANCE: JULY1, 2015 - JUNE 30, 2016  WESTERN PIEDMONT COUNCIL OF GOVERNMENTS AND  This AGREEMENT, entered into on the first day of July, 2015, by and between the Western Piedmont Council of Governments (hereinafter referred to as the "Planning Agency") and the Town of Sawmills, North Carolina (hereinafter referred to as the  "Local Government"); WITNESSETH THAT:  WHEREAS, the Planning Agency is empowered to provide technical assistance by the North Carolina General Statutes and by resolution passed by the Planning Agency on April 17, 1972. Technical assistance shall consist of the provisions of services as  described in Attachment A, which is herein made part oft this Contract; provide such technical assistance to the Local Government and;  WHEREAS, the Local Government has requested the Planning Agency to WHEREAS, the Planning Agency desires to cooperate with the Local Government in every way possible to the end that the proposed activities are carried out  in an efficient and professional manner;  NOW, THEREFORE, the parties hereto do mutually agree as follows:  1. 2.  Personnel. That during the period of this Contract, the Planning Agency will furnish the necessary trained personnel to the Local Government. Travel/Printing. Thel Local Government will pay for expenses related to conferences, conventions, seminars, local travel, etc. of the personnel when the Local Government requests or approves travel related to the Local Government's planning program, orifiti is beneficial to both parties, the costs will be shared on an agreed-upon ratio. The Local Government will also pay for expenses related to printing of report(s), mailings to advisory boards, and other costs not related to normal travel and staffing costs associated with personnel furnished by the Planning Agency. Compensation, That for the purpose of providing funds for carrying out this Contract, the Local Government will pay the Planning Agency a fee not to exceed $32,400.00 (hirty-two-thousand, four-hundred dollars) during the period beginning July 1, 2015 and ending June 30, 2016. These fees will be billed in equal monthly payments of $2,700.00 (two-thousand,  3.  seven-hundred dollars).    4.  TemnatomModfatons The Local Government may terminate the Contract by giving the Planning Agency a thirty-day written notice. Furthermore, if there is a need to amend the proposal outlined in Attachment A, either party may do sO with the written consent of the Time of Performance. The Planning Agency shall ensure that all services required herein shall be completed and all required reports, maps, and documents submitted during the period beginning July 1, 2015 and Interest of Members, Officers. or Employees of the Planning Agency, Members of the Local Government, or Other Public Officials. No member, officer, or employee of the Planning Agency or its agents; no member of the governing body of the locality in which the program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his or her tenure or for one year thereafter, shall have any financial interests, either direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. Immediate family members of said members, officers, employees, and officials are similarly barred from having any financial interests in the program. The Planning Agency shall incorporate, or cause to be incorporated, in all such contracts or subcontracts, a provision prohibiting such interest pursuant to the purpose Nondiscrimination Clause. No person in the United States shall on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination with any program or activity funded in whole or in part with funds available under the Housing and Development Act of 1974, Age Discrimination Act of 1975, as amended. No qualified person shall on the basis age be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives benefits from federal financial assistance. Section 504. Rehabilitation Act of 1973, as amended. No qualified handicapped person shall, on the basis of handicap be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives or benefits  other.  5.  ending June 30, 2016.  6.  oft this section.  7.  Section 109.  8.  9.  from federal financial assistance.    INV WITNESS WHEREOF, the Planning Agency and the Local Government  have executed this Agreement as ofthe date first above written.  LOCAL GOVERNMENT: TOWN OF SAWMILLS  PLANNING AGENCY: GOVERNMENTS By:  WESTERN PIEDMONT COUNCIL OF  By:  Mayor Pro-Tem  Executive Director  Attest:  By:  Town Clerk  Chairman  Preaudit Statement:  This instrument has been preaudited in the manner prescribed by the Local Government  Budget and Fiscal Control Act.  By:  Local Government Financial Officer    ATTACHMENT A TOWN OF SAWMILLS TECHNICAL PLANNING ASSISTANCE: UyL,05-1INE02N6 WORK PROGRAM/BUDGET  The following work program and budget are presented as descriptive oft the work and dollar amounts called for in the agreement concerning planning activities by the Western Piedmont Council ofGovernments for the Town of Sawmills. The product(s) oft the  planning activities shall be:  WORK PROGRAM  1. Code Administration  Assistance in the administration of the Town's Zoning Ordinance and Subdivision Regulations will be provided. Planning advice and staff memoranda and recommendations will be provided to the' Town Council, Town Administrator, Town Attorney, Planning Board, and Board of Adjustment. Some examples of duties include staff administration ofzoning permits, rezoning applications and hearings, Board of Adjustment applications and hearings, site plan reviews, and subdivision reviews and zoning map updates. Technical assistance will be provided with Code Enforcement on an "as needed" basis.  2. Other Duties as Directed by Town Administrator or Town Council Itist understood that priority changes and/or substitutions may bei made by the Town Manager or Town Council as needed to include work in such areas as annexation, extraterritorial zoning, or other planning-related topics, not to exceed  the dollar/time/trave! amount ofthis contract.  BUDGET  The contract budget - including all salaries, fringe benefits, travel expenses and indirect costs - totals $32,400.00 to be billed in twelve equal payments of $2,700.00 starting July,  2015.    AGENDA ITEM: 10C  MEMO: DATE: SUBJECT:  April 15, 2015 Financial Matters: Water/>ewer/santation Bad Debt Write Off  Discussion:  Attached is a list ofaccounts which have gone unpaid for Utility and Sanitation services during the calendar year 2011. The Town does not expect to collect payment. The totalamount is $3,826.91. Included in this amount are 24 account balances, over $50, totaling $2,575.61. These accounts have As oft this writing, the Town has recovered $3,765.98 from previous years, and currently has collected  been submitted to the NCI Debt Setoff Program for collection.  $394.76, totaling $4,160.74.  There are. sufficient funds budgeted for this reason.  Recommendation:  Staff recommends Council approve the bad debt write off amount of $3,826.91.    Town of Sawmills 2011 Bad Debt Write Offs  NAME 1 OSCARVASQUEZ 2 KATRINAKELLER 3 JUDY JOHNSON 4 ERIC MOODY 5 MISTY CRUMP 6 TONY GRIFFIN 7 CHRISTINE EYLER 8 JIMMY BROWN 9 RENEE BENHAM 10 AMANDA DENNIE 11 ORRELL ASSOCIATES, INC 12 KAYLA ROTENBERRY 13 JACK KILLEN 14 BENJAMIN M COLE 15 SHELIA LAIL 16 BENFIELD: PARK, LLC) 17 SHANNONBLEDSOE 18 LORRAINE EWING 19 BENFIELDPARK: LLC 20 BRIAN ASHLEY 21 BENFIELD: PARK, LLC 22 BENFIELD PARK; LLC 23 QUINESHA HARSHAW 24 BENFIELD PARK, ELC 25 BENFELD: PARK, LLCI 26 AMANDA EARP 28 JUNE MCDONALD 29 JESSICA BOLLINGER 30 KERRIMARTIN 31 BENFIELDF PARK, LLC 32 HOWARD AUTON 33 HOLLIE MCGEE 34 SHANNONMATHIS 35 THOMAS SHERRIER 36 SANDRA D CURTIS 37 LOISRHICKS 38 JOANNA LAW 39 ZACHERY STRICKLAND 40 WANDA GUAD 41 TIANA ROBERTS 42 JOHN HALL 43 CHARLES J ROTENBERRY 44 SUSAN SHELL, 45 JACK. ALLEN CORNETT 46 APRIL WOODY 47 BILLY JACK SINGLETON 48 REBECCA. A COFFEY 49 CHRISTOPHER COLVARD 50 WILLIAM BAIRD  DATE AMT OWED 4/6/11 11/17/11: 10/4/11 3/15/11 6/20/11 4/26/11 8/26/11 $123.60 5/3/11 10/26/11 1/27/11 8/8/11 8/26/11 5/26/11 3/4/11 5/16/11 8/1/11 2/25/11 8/16/11 8/1/11 4/26/11 7/27/11 $107.00 6/15/11 $264.16 5/26/11 8/1/11 $131.00 8/1/11 8/26/11 $148.45 10/3/11 11/28/11 7/26/11 $146.00 8/1/11 $116.67, 2/3/11 7/26/11 5/26/11: 10/26/11 7/5/11 3/4/11 10/12/11 10/26/11 8/10/11 1/25/11 3/25/11 8/23/11 6/28/11 5/26/11 10/4/11 $142.25 4/26/11 1/5/11 11/9/11 9/27/11  $52.70: $84.80 $20.00 $4.00 $14.90 $49.20 $8.80 $5.20 $10.10 $15.77 $23.10 $4.58 $32.80 $52.80 $51,00 $61.60 $34.00 $75:00 $40.80 $10.70 $83.00 $2.70 $2.00 $7.10 $27.10 $22.70 $58.40 $41.30 $7.00 $50.40 $34.00 $20.58 $10.00 $2.50 $8.80 $47.90 $51.90: $32.30 $8.00 $8.00 $26.00 $39.90  27 ANGEL ANNETTE ELLENBURG 6/28/11    Town of Sawmills 2011 Bad Debt Write Offs  51 MARCUS HARTSO 52 ERIC HAROLD 53 PEGGYSUE BOODY 54 BRANDI STAMEY 55 JAMES BROWN 56 NICOLE L RUETENIK 57 JUSTIN TALLENT 58 APRIL BLANKENSHIP 59 TAHNEE R HOUGH 60 DOUGLAS BREWER 61 TAWNYA R METSCH 62 PLEZ JAMES 63 VANNA OSBORNE 64 ROBERT LOVELACE 65 FRANK COLLINS 66 DANNY WILLIAMS 67 MONICA MASTERS 68 DIANA MESSER 69 APRIL SLIKER 70 THOMAS DUGAN 71 BRIAN SMITH 72 TERESA CHURCH 73 JAN BRYANT 74 ALISHA SANDERS 75 AMANDA FARTHING 76 ELIZABETH LAXTON 77 JOSEPHTI ELDERS 78 LISAHILEMAN 79 JESSICA HICKS 80 CANDANCE TERRY 81 WILLIAM ELDRETH 82 JOSHHONEYCUTT: 83 AMANDA GUY 84 DONA KELLY 85 JOSEPHLWOOD 86 JASON MANN 87 FREDRICK_GRIFFIN 88 AMY CLEMMER 89 TAMMY CHURCH 90 CONNIE WILCOX 91 PARKER COX  7/26/11 2/3/11 4/29/11 7/26/11 11/14/11 3/4/11 4/26/11 5/26/11 4/26/11 4/26/11 2/8/11 1/28/11 12/16/11 8/26/11 7/8/11 6/3/11 4/1/11 10/4/11 7/26/11 4/26/11 8/17/11 5/26/11 7/26/11 1/31/11 10/26/11 7/26/11 11/4/11 5/26/11 6/28/11 5/26/11 6/28/11 10/4/11 12/5/11 7/11/11 10/26/11 8/30/11 11/28/11 $421.76 12/7/11 10/26/11 12/20/11 12/29/11 Water Sewer Sanitation  $29.90 $28.30 $15.50 $26.70 $17.20 $7.10 $15.10 $25.60 $7.20 $32.30 $8.00 $3.11 $6.00 $0.80 $23.00 $3.79 $8.00 $17.60 $34.30 $86.40: $34.00 $19.10 $14.70 $10.70 $29.20 $3.97 $15.40 $89.82 $18.40 $7.10 $2.70 $76.00 $22.40 $31.00 $34.10 $34.00 $50.00 $50.90 $21.20 $22.00 $3,826.91 $2,381.55 $1,064.39 $380.97 $3,826.91  DEPARTMENT TOTALS:  24 ACCOUNTS WITH BALANCES OVER: $50.00 TOTAL:$2,575.61    COUNCIL  Western Piedmont Council of Governments 1880 Second Avenue NW,Hickory,NC 28601 PO Box 9026, Hickory,NC 28603 828.322.9191 . Fax: 828.322.5991 . www.wpcogorg Over 45Years of Regional Leadership  EATERI HICKORT  April 8, 2015 MEMORANDUM  TO: From: Subject:  Region El Managers  Wendy Johnson, Workforce Development Director Program Changes and Revision of Consortium Agreement  Many of you have heard that new Federal Workforce Legislation was passed last summer, replacing the Workforce investment Act (WIA) with the Workforce Innovation and Opportunity Act (WIOA). This new legislation requires several changes in the design and delivery of supported workforce development activities and job related training. However, the partnership of Federal, State, and Local officials is retained. While we are still awaiting the release of new program guides from the US Department of Two key considerations int thei implementation of the new legislation are the designation of the local Workforce Development Areas and the designation of the governance entities responsible for the programin implementation at the local level. Under previous Workforce legislation, the Western Piedmont Workforce Development Area was-designated and all four counties and 15 municipalitjes joined together to form the Western Piedmont Jobs Training Consortium. If you did not take the opportunity to join the consortium under the previous legislation (WIA), we gladlywelcome you to do sO The NCWorks Commission has recommended that WIA Workforce Development Areas be continued under the new' WIOA legislation. In connection with this action members of the local Jobs Training Consortium must affirm or reaffirm their commitment to be part of the Consortium. To evidence this commitment, each local government is required to pass a board resolution similar to the attached form. The State is asking that we respond quickly on this matter, solask that you schedule this resolution for consideration at your next Board meeting if at all possible. Whenadopted and executed, please Ifyou have any questions about this or ify you would like someone to attend your Board meeting when this is discussed, please let me know. My email address is: encpohonenpcros Phone:  Labor, several transitional activities are underway.  now.  forward the original resolution to me.  828/485-4273. Thank youi in advance.. CC: Mayors/County Commission Chairmen  attachment  Robert L. Smyre, Chairman George B. Holleman, Vice-Chairman Larry G. Yoder, Secretary Mary Bess Lawing, Treasurer *Johnl F. "Chip" Black, Past Chair  At-Large Members: Waynel F.. Abele, Sr., Kittly w. Barnes, Bob Floya,Jr. Barbara C. Pennell  Anthony W. Starr, Executive Director Ank Equal Opportunity. Afirmative. Action. Employer  Alexander County* Taylorsville Burke County Comelly Springs Drexel Glen Alpine- Hildebran Morganton Rutherford College Valdese Caldwell County" Cajah's Mountain Cedar Rock Gamewell Granitel Falls Hudson Lenoir Rhodhiss Sawmills Catawba County Brookford- Catawba- Claremont" Conover Hickory Long View Maiden- Newton    TOWN COUNCIL Gerelene Blevins Joe Wesson Jeff Wilson Johnny Wilson  OIHE  TOWN ADMINISTRATOR Trena McRary Kirby, Mayor Pro-Tem  e  Seth Eckard  OAPORATED 1086  RESOLUTION TO JOIN  WESTERN PIEDMONT JOBS TRAINING CONSORTUIM  BEI ITI RESOLVED that the Town of Sawmills wished to participate as a full member of the Western Piedmont Workforce Development Area and the Western Piedmont Jobs Training BEITE FURTHER RESOLVED that it is expressly understood that the Town of Sawmills as a consequence of its participation, shall be separately and jointly liable along with other participating consortium members for the actions and activities of the organization; and BEITF FINALLY RESOLVED that the duly appointed delegate of the Town of Sawmills to the Policy Board of the Western Piedmont Council of Governments (WPCOG) shall also serve as the official representative for the Town of Sawmills on the Western Piedmont Jobs Training Consortium, authorized to sign any and all related Consortium documents, including the  Consortium as generally authorized in NC GS 160-460. Et. Seq.; and  Consortium Agreement.  This is the  day of  2015  Trena McRary Kirby, Mayor Pro Tem  Town of Sawmills pastasmlsene  40761 US Highway 321-A * Sawmills NC* (828)396-7903 * (828)396-8955 fax  The' Town of Sawmills does not discriminate ont thet basis ofage, sex, race, religion, national origin, disability, political affiliation, or marital status.    AGENDA ITEM 11B  MEMO DATE: SUBJECT:  April - 21,2015 General Discussion: Town of Sawmills Street Light Policy  Discussion:  Please find attached a Town of Sawmills Procedure for Street Light Requests.  Recommendation:  Staffrecommends Council approve the Town of Sawmills Procedure for Street Light Requests.    Town of Sawmills  PROCEDURE FOR STREET LIGHT REQUESTS *  Requests for the addition of street light(s) shall be made by residents in writing. The request(s) shall be forwarded to the Town Administrator who shall review the request(s) for conformance to the New Street Light Installation Policy. Requests need tol be submitted before February 20th of each year to be considered for the next fiscal Ift the request(s) are in conformance with the policy and approved within the budgetary process, the Town Administrator shall notify the requesting party in writing ofthe Ifthe Town Administrator determines that the request for street light(s)is noti in conformance with the policy, he/she shall deny the request and notify the requesting Ifthe request is denied, the requesting party may appeal to the Town Council to reverse the decision oft the Town Administrator within thirty (30) days oft the Town Administrator's decision. Said appeal shall be in writing to the Town Council. All appeals shall be referred to the Public Works Committee ofthe Town Council, who shall report back to the Town Council with a recommendation within ninety (90) days of receipt of the appeal. The Town Council shall act on the recommendation oft the Public Works Committee within thirty (30) days of receipt of their recommendation. The Town Administrator shall notify the party filing the appeal ofthe final action ofthe Council.  year.  approval.  party in writing of the denial.  NEW STREET LIGHT INSTALLATION POLICY **  New street lights may be authorized by the Town Administrator to be installed on new or existing (town maintained or state maintained) streets within the Town of  Sawmills, if:  a) in the case ofTown accepted roads, a written request is received by the Town Administrator, and ifthe location ofthe street light request(s) conforms to 1. The requested location is at the intersection of two (2) or more streets. 2. No existing or proposed street light is within 450 feet of the requested 3. The requested location is located at a horizontal or vertical curve ofa street, which in the opinion of the Town Administrator, may be hazardous condition to vehicular or pedestrian traffic, 4. The location is not on a privately maintained street.  one or more oft the following criteria:  location.    PLANNING BOARD Steve Duncan, Chairman Buford Pennell David Powell Thad Hall Clyde Miller  OFSANEN  TOWN ADMINISTRATOR Seth Eckard TOWN PLANNER Elinor Hiltz  a  "CORPORATED  Agenda Item# 12A  ANNUAL REPORT MAY 2014-FEB 2015  Planning Ordinance Section 151.06: An annual report. shall be prepared and submitted to the Town Council by May ofeach year. The report shall include a comprehensive and detailed review of the activities, problems and  actions oft the Planning Board as well as any budget requests and/or recommendations. The Planning Board met 4 times between June 2014 and Feb 2015:  Planning Board. Activities:  In. July, recommended approval of rezoning a parcel on Hickory Nut Ridge Road InA August, recommended a text amendment to allow churches in every district. In September, recommended an amendment to the protest petition section of the Inl February, will consider allowing public parks in every district and will review  from R-20 to RA-20.  zoning ordinance. the official zoning map. Planning Board Budget: in FY15-16 for Council to consider.  The' Town Manager and WPCOG may present budget options for a Comprehensive Plan The board-related expenses that occurred in the reporting period were public hearing advertisements for the cases. Those advertisements cost approximately $70 per  publication.  Board of AdjpustmentActivities: making home occupation.  The Board of Adjustment met in July 2014 and gave a conditional use permit to a soap- The Planning Board and the Board of Adjustment had 3 reappointments this summer.  1    Zoning Permit Activities: accessory building: 9 residential addition or renovation: 4 attached carport or garage: 2 stick-built home: 2 each one worth over $300,000 new singlewide: 2 replacement singlewide: 2 zoning waiver: 2 commercial change-of-use: 2 sign:1 1 home occupation: 1 modular home: 1 replacement doublewide:1 town park bathroom: 1 Subdivision Activities:  Best Builders into cabinet maker, skating rink into church  Afamily received three sketch proposals for dividing land between 13 heirs.  Planner met with 2 parties about possible lot splits.  Planner approved 2 lot split plats.  Planner reviewed a concept plan for a 116-lot Crescent Resources subdivision off  Liberty Rd. Customer Requests:  Planner wrote 12 zoning verification letters regarding real estate appraisals, permission to do certain things on certain properties, etc. She communicated by email to discuss an additional 17 properties with prospective buyers, realtors, property owners, developers,  etc.  Project Management:  The Planner researched house condemnations and cost sharing for paving non-town  streets fort the Town Manager. She also gathered data for:  CODE RED, the NC Demographer,  the Census Boundary Annexation Survey,  and the widening of Highway 321 Community Impact Assessment.  2    Code Enforcement Activities:  Duration (Months) Outcome  Case Property Person living in shed 1 1948 Bucks Dr 2' 3046 Eli Ln 3 4438 Rual Dr Uittering/dumping 4 Hendrix Lawn Care 5 3428H Hickory Blvd 6.STATInc 72122 Stamey Rd Junk/garbage in yard 8 6098. Spartan Dr 9 1948 Bucks Dr Junk cars 10 4465 Sawmills Sch Rd Buildings fallingi in 11 4417 Nathans Way 12: 3049 Eli Ln High grass 13 Ellen St 14 Cajah Mtn & Kendall 15. 1641 Lafayette Ave 16 4237 Benfield 17. 2161 White Pine 18 3049 Elil Ln 19 4689 Greenwood Terr 20 4438. Jess Dr  2 living in house now 10 property cleaned up 4 living in apt now 2 town did not abate 1 someone cleaned up 0 new case 0. new case 9 property cleaned up 1 landlord evicted tenant 2 landlord cooperative 10 owner repaired building 3 town did not: abate 1 not in violation 2 owners mowed 3 bank mowed 2 owners mowed 1 owners mowed 2 owners mowed 1 owners mowed 2, lien on property  3    TOWN COUNCIL Gerelene Blevins Joe Wesson JeffWilson Johnny Wilson  ur SAWM O CORPORATEDT  TOWN ADMINISTRATOR Seth Eckard TOWN PLANNER Elinor Hiltz  Trena McRary Kirby, Mayor Pro-Tem  COUNCIL MEETING Apr 21, 2015 6:00 PM  Agenda Item #12B  PLANNER'S: STAFF REPORT  HAZARD MITIGATION PLAN:  The counties and municipalities in the Unifour bound together to make a regional hazard mitigation plan, because each county was required to have one by state and federal law, the hazard risks are almost the same throughout the four-county region, and the state emergency management office prefers regional over local plans. The plan took two years to coordinate and write. It is 500 pages long, but it has a breakout section (included in your packet) with only Sawmills' Action Items. Council is asked to adopt the entire document (which is available with Julie Good). Johnny Wear and Elinor Hiltz attended the stakeholder meetings to help form this plan and Seth Eckard, Ronnie Coffey, and Kenneth Teague gave input into the Action Items. The Action Items are just guidelines to follow and Council does not have to implement any Action Items in the future. If this plan is adopted, it will be good for five years and then another plan will replace this one after a similar planning and adoption process. There are no known downsides to adopting the plan. The federal government offers FEMA relief to municipalities who have FEMA-sanctioned hazard mitigation plan like this  one.  PLANNER RECOMMENDATION:  Adopt the plan to be eligible for FEMA funding ifai natural disaster occurs. Adopt the attached Resolution and have the Mayor Pro-Tem sign it.  ACTION NEEDED:    RESOLUTION OF ADOPTION Town of Sawmills, North Carolina UNIFOUR REGIONAL HAZARD MITIGATIONI PLAN  WHEREAS, the citizens and property within the Town of Sawmills are subject to the effects of natural hazards that pose threats to lives and cause damage to property, and with the knowledge and experience that certain areas of the county are particularly vulnerable to thunderstorm, lightning, hail, tornado, hurricane, WHEREAS, the Town of Sawmills desires to seek ways to mitigate the impact of WHEREAS, the Legislature ofthe State ofNorth Carolina has in Part 6, Article 21 of Chapter 143; Parts 3, 5, and 8 ofArticle 19of Chapter 160A; and Article 8 of Chapter 160A ofthe North Carolina General Statutes, delegated to local governmental units the responsibility to adopt regulations designed to promote the public health, safety, and WHEREAS, the Legislature ofthe State of North Carolina has in Section 1 Part 166A of the North Carolina General Statutes (adopted in Session Law 2001-214 - Senate Bill 300 effective July 1,2001), states therein in Item (a) (2) "Fora a state of disaster proclaimed pursuant to G.S. 166A-6(a) after August 1,2002, the eligible entity shall have ahazard mitigation plan approved pursuant to the Stafford Act"; and WHEREAS, Section 322 oft the Federal Disaster Mitigation Act of2000 states that local governments must develop an All-Hazards Mitigation Plan in order to be eligible to receive future Hazard Mitigation Grant Program Funds and other disaster-related assistance funding and that said Plan must be updated and adopted within a five year WHEREAS, Caldwell County Emergency Management has performed a comprehensive review and evaluation of each section of the previously approved Hazard Mitigation Plan and has updated the said plan as required under regulations at 44 CFR Part 201 and according to guidance issued by the Federal Emergency Management Agency and the North Carolina Division ofEmergency Management, WHEREAS, it is the intent of the Sawmills Town Council to fulfill this obligation in order that the Town will be eligible for federal and state assistance in the event that a state of disaster is declared for a hazard event affecting the Town; NOW, therefore, be it resolved that the Sawmills Town Council hereby:  winter storm, and wildfire; and  identified hazard risks; and  general welfare ofits citizenry; and  cycle; and  1.  Adopts the Uni four Regional Hazard Mitigation Plan; and    2.  Vests the Town Manager with the responsibility, authority, and the means to: (b) Cooperate with Federal, State and local agencies and private firms which undertake to study, survey, map and identify floodplain areas, and cooperate with neighboring communities with respect to management of adjoining floodplain areas in order to prevent exacerbation of existing  (a) Inform all concerned parties oft this action.  hazard impacts.  3.  Appoints Caldwell County Emergency Management to assure that the Hazard Mitigation Plan is reviewed annually and every five years as specified in the Plan to assure that the Plan is in compliance with all State and Federal regulations and that any needed revisions or amendments to the Plan are developed and presented to the Town  of Sawmills for consideration.  4.  Agrees to take such other official action as may be reasonably necessary to carry  out the objectives oft the Unifour Regional Hazard Mitigation Plan. Adopted on this day, the 21st of April, 2015.  By:  Trena Kirby, Mayor Pro-Tem, Town of Sawmills  Certified by: Date:  SEAL:  2    Mitigation Action Plan-Town of Sawmills  2014Mitigation Actions Mitigation Action 4 Categorys HazardgyAddressed; EstimatedCost: Potentarandhesourtes Implementation Schedule. Peti,HE.Maeais.e Mitigation Action 2 Category HezardAderessea: Estimated Cost PorentalFundng: Sources: implenentatonsenege: PAoIWAHEM.MaEateIow, Mitigation Action3 Category HaardgAddressed; Estimated Costi Potential Funding Sourcess Implementation Schedule, M4,HE.Men.aw,  Increase watershedand: stormwater awareness: Education and AwarenessPrograms: Rasinaeala.tnass  Lead Agency/Deparment. Responsible Town ofsawmilsPlamning: Department:  $1,000 Town budget years ow  Establish Shoreline Protection: Ordinance Stncter thani the State's! mparan  buffer and Watershed regulations. Local Plans and Regulations Flood, Sinkhole, Erosionlandside Sawmills:Town: ofGanteral.Town of Rhodhiss  leadAgency/DepartnentResponsble: Caldwell County Planning and Deveopmentpepatimen, Town of  None Existing, staff time 4vears Low and flashi floods.  Establish procedure.for sounding fire department siren for tornado warnings  Local Plans and Regulations AATOTAMGTUNeReTA None Existingstafttime lyear High  ledAseny/Depatment Responsiblen onekankAaReA Rescue Department:  Unifour Regional Hazard Mitigation Plan  Sawmilis-1  Mitigation Action Plan (Final Draft)    Mitigation Action4 Category Hazard/Addressen: Estimated.Cost: Patentelfndnesourses: mpenenasonseneaue: Proth/Heh.Moest.ow. Mitigation Actions Category Hazardis) Addressed: Estimated Costy Potential Fundingsources Implementations Schedules PICTB/HPMMOEARIG, Mitlgation Action 6 Categorys HaadAddressed: Estimated-Cost: Potentiall Funding Sources Implementation, Scheduler FISAHEM.MiseNE.ow: Mitieation Action7 Category, HaardsAddresed; Estimated Cost: PotentlalFunding: Sources implementatonschadule: Priority.( (Fgh, Moderate,Low):  Maintain portable backup generator for emergencypower: needs.  Structure and Intrastructure: Projects  AIlI Hazards $3,000 Svears Hign  A-yMNLeN, TownofSawmiIs Town Council  Caldwell Countys Enargengy.Mensemens  Retrofit the Town of Sawmills Public Works and Sanjtation Departments: existing radios tor connect with Caldwell county Emergencys Servicess  Structure andinfrastructure Projects  AllHazards <$1,000 Town budget 1yeass Hgh  adAgeng/DeparmentReponsles TownofSawmils PubligWorksand: Sanitation Departments  Send out notices in water and tax bills tol promote accessible heating and cooling centers in the community.lfors extreme Weather Education and Awareress Programs Extreme Weather None Town pupget 2vears Moderate  keadAtensy/Pepatment Responsibler Town: ofSawmills Adminstration: Department:  Establish green nrastructures program to link manage, anu expand  existing parks, preserves, greenways, etc Local Plans and Regulations: RCDAAE.coN.mae $1,000,000: (CDBG) sewergrants Ayears Low  ledAtensyDepartment Responsible Townatsawnisiown Coungil  Parksand recreation: grantsyCommuntyl DevelopmentBock Grant  Unifour Regional Hazard Mitigation Plan  Sawmills-2  Mitigation. Action Plan (Final Draft)    Sendi representative (counci or planning board member) to regional Warer Resources Committectol bring together resources for analysis, planning, and decision-making particuary to establish a secondary.water: source in case of  Mitigation Action8 Category Hazardo/Aadesseds EstimatedCost Rotential fundingsourges: Implementation: Schedule Piot.HM.AEdEAI, Mitigation Action 9 Category Harard)Addresed; Estimated, Cost Potential Funding Sourcess Impementgonsenee Fia/EP.MAEAlow, Mitigation Action 10 Categorys Haxarl6Addressed: Estmated, Eost Potentaifundbesoures: Implementation) Schedules PriortyHigh Moderate, Low)  emergency  Local Plans and Regulations AlHazards Quarterlytravel Townbudget: 2014-2019 Moderate  leadA ABency/Department. Responsipless TownofawnikTown Councs  Support Firewise' class in schools, Civic clubs, Town Hall or during festivals  Educations and Awareness Programs  Wildfire $10,000 Grant funding 2015-2019 High:  Lead Agency/Department Responsible North Garollna Forest Seryice, Caldwell County Emergençy  Management.c Dparimatibowaisanls Planning Department:  Host Weather Spotters Class at Sawmillslown Hall toi incude information about lightning Provide booklet about design and construction: of storm  shelters  Educationand Awareness Programs Tomado Thunderstorm: Sawmills Dlanning Department: $2,000 EPReATPAEAREVAEE 2vears Low.  LeadA Agency/Department Responsible: Caldwel County Energengy,Menesemnent DepartmentTown: of  Unifour Regional Hazard Mitigation Plan  Sawmills-3  Mitigation Action Plan (Final Draft)    Research maintaining contracts withqualified post disasterservice: companies, ot prepare regular town contractors to submit documentsto FEMA for reimbursement if necessary Consider post disaster processes for Breen debriswhite goods andy road/brushi clearance Local Plans and Regulations AlHazards None Exsthestaftresoures 6months-2019 Moderate.  Mitigation Action 11 Category MazardAddressed: Estimated Cost Porentafundlnzsoures: Implementation: Schedule Pieny/lHaM.MON.AN, Mitigation Action 12 Category, HazardoAdcresed; Estimated Costs Potential Funding Sources Implementaton: Schedule: Pioty/lE.Moengiow, Mitigation Action13 Category HarardgAddessea: Estimated Costa Potential FundingSources: implenenatonsahdue: MeIV/EMMAdEPA.GN:  leadABenc/DeparmeneResponsbe: TowD 1Samilspubiewersant: Sanitation Department  Helpi to builda a 100,000 galpn water tank in Sawmis or nearoy as the Caldwell County-Water Department builds new largerwater lines  Structure andlnfanewreroes  AlHazards $15mllion Grants and tax: base funding Svears High  ead Agency/Department Responsible: Galdwell CoantyWater tEAHS-APN  tocatedams in-Sawmils jursdiction shareu mfermatonwythCa6we  County Emergency Managements Local Plans and Regulations DamFallure Flood Exisingstafitime N/A Immediete-2019: Moderate  teadAsensy/Depatnent Responsible Town. afSawmllPAPIgOR and SantasonDeparment  Unifour Reglonal Hazard Mitigation Plan  Sawmills-4  Mitigation Action Plan (Final Draft)    In cooperation with the Caldwell Courity Planning and Development Department and the Caldwe County Building Inspections. Department make information regarding hazards and development regulations within Ensuring that thel local library maintains. information relating fo b) Provide a link on the Town's webosite tof FEMAI resources addressing flooding and flood protection sheltering evacuation, procedures, disaster preparedness, and post-disaster recovery Educations andAwareness Programs N/ATcovered byCaldwell County).  floodplains available through the following flooding and floodi protection,  Mitigation Action 14  Category. Hazardis) Addressed. Estimated Costh Potentian Funding Sources: mplenentatonsahedule: Pnbd/Hgb.Moserate Lows  Flood; WRENEIETARAEDN, Dam/Levee Fallure, Tornado Maintaig. present activities underthet fundinBayallable  BAAPANENSE TownafSawmils  engoing Hign  Incoordination, with Caldwell County, the Jown of Sawmils willo continue to maintain all property acquired within thes Special Flood Hazard Area (SFHA) asundsturbeconent space in perpetuity All parties wilk continue to pro actively establish open spaçe within the floodplain and foodway as grant funds pecome avajlable to carry out thisintiative: LocalPlans: andReguations Hooc:Dam/Levee: FallureWildfine:  Mitigation Action 15  Category Hazarl.Addresedt Estimated Cost: Potentlal EundingSpurces: Implementation: Schedules Paety/EM.AAEAt.oW, Mitigation Action. 16  Lead Agency/Deparment: Responsible Town of awnl,Cdwalcouny. Bulding Inspections Department:  Giee.CaunyPamantane. Development: Department: Gantntresurceihaard mitgationol LenolrEMSBase  $250,000+ 2015 Low  Incoordnation with Caldwelr County the Town of Sawmills.will maintaina contract witha qualified post disaster recovery seyvice provider. This contract willl Incude the provision of essential servicesand equipment includingrenelators. and will includes documentation: required for  reimbursement from FEMA/NCEMS LocalPlans and Regulations AlHazards Department Unspecified: 15years Moderate,  Category HarardlAddressed: Estimated Cost PatentialFunding: Sourcess impenentatonsanetue: Priority. (igb, Moderate,low):  leadAtenyDeparumen: Responsible Town of Sawmills, CaldwellCounty Emergency Management:  Existing departmept: and staff resources:  Unifour Regional Hazard Mitigation Plan  Sawmills-5  Mitigation Action Plan (Final Draft)    In coordination with the Caldwell County Emergency Management Department the Town of Sawmillsl will assist with the monitorng of water resources, When necessary, the Town will cooperate with the County ins instituting measures to conser ve water resources according to the Countys  Mitigation Action 17  Drought Managements Plan  Category Mazard)Addressed: EstmatedCost: Potential Funding Sources Implementatlon; Schedule Prorliy,lieh.Megerate. Low) Mitgation Action 18 Categorys Hazard(s Addressed:: Estimated Cost: Potentialundings Sources Mmplementation, Schedule: ProrfylHeh.Moderate: Low)  Localy Plans and-Reguations DroughWIdire  Lead. Agency/Department Responsible: anHABACANSS Department:  SISmilloncouerdbyA Caldwel! County) Grants ands tax-Dasedfunding:  2016 pW  Coperaewitnçatvet Countyinthe impiementation, and enforcement of th-caunyromashenive Stormwater management program  Local Plansandi Reguations Flood  APETENEE Town ofSawmills,Ctyol Lenoir Planning andi Bullding Inspections  Depalnentadminstale staffpt Caldwell County Existing department: and staffresources:  $50,000 pervear Ongolng Moderate  Status ofPreviously Adopted Mitigation Actions  Mitigation Action 1 Category Haxards)Addressed: Estimated Cost, Potential Funding Sources mpementatonsehadule: Periv/Pr.Nogeat.low: 2014Status  City of Lenoir to administer stormwater regulations, Local Plans and Regulations FloodSinknple Erosion, Landslide urisdictions n CaldwellCounty $50,000 Existing department: andstaffr resources: Immedate High Completed  leadsene/Deparunens Responsible:s CityofLenolr Planning Department Caldwel! Countyi allparticpating  Unifour Regional Hazard Mitigatlon Plan  Sawmills-6  Mitigation Action Plan (Final Draft)    February 2015  Town of Sawmills Sidewalk Plan  Trena Kirby, Mayor Pro-Tem Gerelene Blevins Joe Wesson Jeff Wilson Johnny Wilson    Summary  Sidewalk Plan  The Town of Sawmills has indicated five sidewalk projects that are priorities because they are close to the center of town and link to existing sidewalks and important destinations. Together these five projects will take approximately ten years to fund and build. This Side- walk Plan discusses the benefits, obstacles, possible funding sources, and next steps for  each project.  Priority 1: Fire Department to Story's One Stop (Highway 321-A) Priority 3: Cajah Mtn Rdi to Mt Zion Baptist Church and Helena St Priority 4: Sawmills Elementary to Dry Ponds Rd (Sawmils School Rd)  Priority 2: Keith Ave Priority 5: Water Works Rd  Existing Conditions  The Town has existing sidewalks (shown in red on Page 3) on four roads: Sawmills School Road, Highway 321-A, Mission Road, and Baird Drive. Sawmills School Road's sidewalk that were walking to the Elementary School on the road's shoulder. The NCDOT paid for the full cost of the project and did the construction. Next, the Town installed and paid the full cost of the Baird Drive sidewalk in 1993. Then in 2005 the Town requested sidewalks on Mission Road and Highway 321-A as part of the Mission/Cajah Mountain Road realign- ment. The NCDOT agreed and paid the full cost. Either this project, or Sawmills School Road, or both, used NCDOT Division Eleven's Enhancement Funding as the specific  was built over twenty years ago after the NCDOT Division office was concerned about kids Sawmills School Rd  source of funding. Current Plans  The Greater Hickory MPO's Long Range Transportation Plan (LRTP) shows a proposed greenway centered in Veterans Park's walking trail, extending west allt the way to the Burke Hwy 321-A County line and north to Sawmills Elementary School. The segment along Water Works and Sawmills School Road could be either greenway or sidewalk, the LRTP recommends. The LRTP was adopted by the Greater Hickory MPO and Sawmills delegate in January 2014. Often a sidewalk must be shown on an adopted plan to receive certain types off fund- ing (STP-DA for example) or to be competitive in the Transportation Improvement Program (TIP). Transportation proposals should be shown in as many plans and adopted by as many agencies as possible. Sawmills does not have current bicycle, pedestrian or green- way plans, but for a start, in approximately 2017, this Sidewalk Plan could be incorporated into the next LRTP and TIP "call for projects". Later the Town could write more detailed, comprehensive pedestrian and recreation plans, thereby increasing the number of funding  opportunities available.  Mission Rd  Proposed Greenway and Sidewalk in 2040 LRTP  Baird Dr  Siiewaiks Proposed Sidewveiks Grounerays Community- Guanwaye Exieting Skko PedFacittias Community- Peponadth.PdFislln.  2    reh  ack  5  CEPARRLN AFAYETTEA  OMS ESSUN  sRLukeERRE  URBANL ryRD    AM  Sawmills Town Limits Lakes New Sidewalk Priorities Existing Sidewalks Roads Sidewalk Priority Ranking  Town of Sawmills Sidewalk Prioritization  Ranking  0 0.25 0.5  Miles  3    Ranked: 1 of5 5 Length: 1,400 ft Road Maintenance: NCDOT Cost Estimation: $480,000  New Sidewalk Priority Existing Sidewalks Roads Fire Department Town Hall  Town of Sawmills Sidewalk Prioritization  Ranking  0 125 250  Feetl  4    Fire  Funding  Department The sidewalk from the Fire Department to Story's One Stop gas station has been a priority to to Story's the Town for some time. In 2011 the Town obtained an Engineer's estimate (Appendix) and One Stop plans and the Town. Attorney drafted easements for the project. At the time the Town inténded (Hwy 321-A) to use Powell Bill money to build the sidewalk but decided on a street repaving project in-  stead. The project is still shovel-ready and as such is a strong candidate for other funding A promising source of funding is the STP-DA (Surface Transportation Program-Direct Attribut- able) Fund distributed by the Greater Hickory MPO through a competitive process. In 20151 for example the MPO had $2.7 Million dollars to give to various projects throughout the Unifour. To be eligible, projects must be included in Council-adopted plans. Towns must contribute 20 percent of the project's total cost-an estimated $48,000 to $96,000 in this case. The Town will need an experienced person to administer the grant if won because of time-consuming fed- Ift the proposed sidewalk is included in the Long Range Transportation Plan (LRTP) and makes it onto the TIP through a competitive process, it can be eligible for funding from Divi- sion Eleven, usually from a specific pot of money named Transportation Alternatives (TA). Powell Bill and other local sources of revenue such as bonds, taxes, or fees could finance the Puddles accumulate after heavy rains in this section of Highway 321- A. The installation of catch basins, culverts, and curb and gutter as proposed will make the roadway safer. Drain- age systems account for approximately half of the project's costs, but are necessary. The pro- posed sidewalk will be beneficial because it will link Sawmills core (with the farmers market lot, Fire Department, and Town Hall) to Story's One Stop, a future commercial destination. This route currently receives a lot of foot traffic. Eventually- the sidewalk could be extended to Springlake Mobile Home Park, allowing those residents to safely walk to Town Hall, Munici- pal Park, or Sawmills Elementary School when Priority 2 is built (see next page). The proposed sidewalk stops south of Story's One Stop, not at Springlake Mobile Home Park, because of difficulties obtaining an easement and because of a high bank that would be ex- pensive to grade. To avoid relocating telephone polls the Town has decided not to install the sidewalk within the road right-of-way and is obtaining easements from property owners in- stead. The Town is almost finished collecting nineteen easements from fifteen property own- 1. Apply for STP-DA funding and find grant administrator and identify source of matching 2. Write this Sidewalk Plan into the next LRTP and submit the five projects during next TIP 3. Investigate using local revenue sources for this sidewalk and/or the continuation to Sprin- glake Mobile Home Park (estimated cost from Story's One Stop to Springlake is about  sources.  eral requirements.  Sidewalk end  The Town may also seek TA funding from the MPO in the future.  project as well. Benefits  Fire Department  Obstacies  Hwy 321-A BSS  ers who were unopposed to the project.  Next Steps funds  cycle "call for projects"  $265,000 according to the Town Engineer's recent estimate).  Story's One Stop p a  Sidewalk proposal is for the north side of the street  5    Ranked: 2 of 5 Length: 2,400 ft  Road Maintenance: Sawmills Cost Estimation: $480,000  3  New Sidewalk Priority Existing Sidewalks Roads  Town of Sawmills Sidewalk Prioritization  N  Ranking  0 125 250  Feet  6    Keith Ave Benefits  The proposed Keith Avenue sidewalk is ranked Priority 2 because after Priority 1 is in place the Keith Avenue sidewalk forms a pedestrian loop connecting the center of town (Fire De- partment, farmers market lot, Town Hall) to three shopping destinations (PD's, Shell gas sta- tion, and Story's One Stop), a daycare (Grogan's Small World), and Sawmills Elementary The project may be eligible for Safe Routes to School (SRTS) construction grants because of its proximity to the school. The housing density within a quarter-mile with Oak Tree Lane and Idlewood Drive apartments and Mask Mobile Home Park makes the application competitive. The Town might consider using a professional grant administrator because, like STP-DA grants, SRTS grants are federaly-funded and involve a lot of documentation. Keith Avenue is at town-maintained street so the proposed sidewalk would not be eligible for TIP funding, but it The cost per linear foot of the proposed Keith Avenue sidewalk is half the price of Priority 1 -of-way on Keith Avenue appears wide because the telephone polls are set back far, but Saw- mills Public Works or Town Engineer should confirm the locations of all utilities before design- ing the sidewalk. The sidewalk may be able to be constructed within the right-of-way with no utility relocation costs. The roadway and surroundings also seems flat, saving grading costs. The biggest obstacles are crossing the railroad and Highway 321-A at the Keith Avenue and Highway 321-A intersection. The speed limit on Highway 321-A is 35 miles-per-hour and visi- bility is good, but the heavily-traveled road still causes safety concern. The Town will have to! ask for cooperation from Caldwell County Railroad authorities and NCDOT to design safe at-  School. Funding  would be eligible for STP-DA and Powell Bill money.  Obstacles  Intersection of Hwy 321-A because the sidewalk does not need continuous storm drain undemeath. At a glance the right  and Keith Ave  grade crossings. Next Steps  1. Locate utilities along Keith Ave and design sidewalk  Keith Ave railroad crossing 2. Design pedestrian railroad crossing and intersection crossing with help from Caldwell  County Railroad and NCDOT. Get detailed cost estimate for crossings 3. Ifa applying for SRTS grant, research application processes and schedules. Identify grant 4. Identify grant matching funds for either SRTS or STP-DA grants  administrator  Middle section of Keith Ave  Keith Ave near Sawmills School Rd  7    Ranked: 3 of 5 Total Length: 2,795f ft Road Maintenance: Cajah Mountain Rd - NCDOT Helena St- Sawmills Cost Estimation: $459,200  New Sidewalk Priority Existing Sidewalks Roads  Town of Sawmills Sidewalk Prioritization  Ranking  0 Feet  125 250  8    Cajah Mtn Benefits  Rd to Mt The segments at Cajah Mountain Road and Helena Street were chosen as Priority 3 because Zion Baptist these segments circle a block composed of existing sidewalks at Highway 321-A and Saw- Church; mills School Road and proposed sidewalks at Cajah Mountain Road and Helena Street. The Helena St walking loop incorporates Sawmills landmarks such as PD's Grocery, Horror Fields, the Fire  Department, Town Hall, and the farmers market lot. The segments are in Sawmills central core and connect to all other proposed and existing routes contained in this Sidewalk Plan. Mt Zion Baptist Church has a pedestrian pathway through its parking lot which may double as a sidewalk with the church's permission. Mt. Zion Church intersects with Duff Drive, a street with approximately thirty households, and Helena St (North) with approximately seventy house- holds. There are about ten households located on the loop itself; Mask Mobile Home Park The Helenà Street section appears flat so there may be little grading involved in construction but there are water and sewer utilities near the sidewalk's preferred location. The town- maintained street only has a thirty-foot right-of-way. If the Town chooses to build the sidewalk outside of the right-of-way, it will have to acquire easements from Kiser Sawmills Incorpo- There is a bank at the edge of Cajah Mountain Road's right-of-way that might need stabiliza- The biggest obstacles to developing Priority 3 are the two intersection and one railroad cross- ing. The Town may consider adding another crossing at Helena Street (North) as well.    accounts for eight oft them. Obstacles  Helena St right-of-way  rated. tion.  Intersection 1: Cajah Mtn Rd/Mission Rd & Hwy 321-A Intersection 2: Helena StKendell PI & Cajah Mtn Rd Possible Intersection 3: Duff Dr/Helena St (North) & Cajah Mtn Rd Railroad crossing: Cajah Mtn Rd  Funding  Cajah Mtn Rd railroad cross- More than other proposed sidewalks, this sidewalk has  for seeking  donations private  ing and bank  potential  from the businesses near the route. The Town might be able to pay for town-maintained He- lena Street improvements independently but try to obtain a sort of NCDOT TA or STP-DA 1. Locate utilities along Helena St and Cajah Mtn Rd and design sidewalks; reserve funding 2. Seek public input for the three crossings and design them; begin discussions with Cald-  grant for the crossings and Cajah Mountain Road sidewalk.  Next Steps ifapplicable well County Railroad  3. Identify funding sources for the three crossings and Cajah Mtn Rd  Intersection of Helena St with Cajah Mtn Rd  Mt Zion church pedestrian walkway is left of driveway  9    Ranked: 4 of5 Length: 7,800 ft Road Maintenance: NCDOT Cost Estimation: $1,560,000  GT    Sawmills Town Limits New Sidewalk Priority Existing Sidewalks Roads Sawmills Elementary  Town of Sawmilis Sidewalk Prioritization  N A  Ranking  0 375 750 Feet  10    Sawmills (Sawmills  Benefits  Elementary to The Sawmills School Road route is intended to connect Veterans Park to the Elementary Dry Ponds Rd School because the Town's ultimate goal is to create a four-mile long pedestrian spine School Rd) Municipal Park, downtown, and Veteran's Park (see Page 3). The Sawmills School Road seg-  linking  ment in particular is long and passes through a rural area sO it has recreational benefit more Priority 4 will be the most difficult to implement because of length and cost. If the Town de- signs the facility with asphalt more like a greenway or trail than a typical sidewalk, the Town will save materials costs. The project probably will not need curb and gutter nor a storm drain The intersection with Dry Ponds Road may need flashing lights to alert cars when a pedes- trian enters the intersection or similar safety precautions because although the speed limit on Dry Ponds is 35 miles-per-hour at the intersection, cars often travel at 45-55 miles-per-hour because Dry Ponds Road carries the through traffic and elsewhere on the road the speed limit is 45 miles-per-nour. Sawmills School Road/Dry Ponds is perceived as a very dangerous  than transportation purpose. Obstacles in the rural areas.  End of sidewalk at Elemen- intersection. The Town has petitioned for a traffic signal but currently the statistical proportion  tary School/Coral Dr  of accidents is not high enough to warrant signalization.  Funding  Perhaps the project should be broken into phases with each phase receiving a different type of funding, because rural areas are not typically competitive for Safe Routes to School fund- ing because of low density. The section within a half-mile to the school however, from Coral Drive to May Road, includes approximately one-hundred and twenty houses and may be a The rural section from perhaps May Road to Dry Ponds Road, or even as far as Veterans Park on Water Works Road (see Page 13), may be eligible for non-transportation types of funding like the Recreational Trails Program (if in the future funding is available) or PARTF. To apply for a PARTF grant, first the Town should create and adopt a town-wide recreation plan, then it should acquire right-of-way for a linear park because the grant requires that the greenway is owned by the Town. The Town might consider adding to the proposal a parking area for greenway users midway down Sawmills School Road PARTF grants require a 50 1. Break route into two or more sections and identify funding strategy for each section 2. Get Traffic Engineer's suggested design and funding of Sawmills School and Dry Ponds Road pedestrian crossing; obtain detailed cost estimate and design for pedestrian cross- 3. Ifs seeking PARTF funding, write town-wide recreation plan and begin to acquire right-of-  strong contender for SRTS funding.  Middle section of proposed Both are federal grants and may necessitate hiring a grant administrator.  sidewalk  percent local match and the maximum grant amount is $500,000.  Next Steps ing way for greenway  Sawmills Sch Rd near inter- section with Dry Ponds Rd  Intersection with Dry Ponds  11    Ranked: 5of5 5 Length: 4,300 ft  Road Maintenance: Sawmills Cost Estimation: $860,000  Sawmills Town Limits New Sidewalk Priority Roads  Town of Sawmills Sidewalk Prioritization  N -  Ranking  0 Feet  375 750  12    Water  Benefits  Works Rd Veterans Park has a world-class disc golf course, baseball and soccer fields, a Veterans Me-  morial with a new bathroom, a boat ramp, and a walking trail. Between Municipal Park and! Veterans Park, the Town has enough fields to host athletic tournaments, using sports to build the local economy. The Town's ultimate goal is to build a four-mile long continuous sidewalk between the two parks, with downtown at the core to showcase the Town. If the entire Side- walk The Priority 5 sidewalk along Water Works Road is the final piece of the Town's long- Water Works Road is a town-maintained road with a sixty-foot right-of-way. From Dry Ponds Road to the Veteran's Park property line the Town is unsure which side of the road the side- walk should go on. There are electric utilities and a high bank on the east side of the road and water lines on the west side. The Town will need to coordinate with the City of Lenoir (who own the water lines) and other utility agencies to determine the best location for the sidewalk.  term plan. Obstacles  Funding  Residential section of Water Duke Energy will most likely donate the southern 1,500 feet of the sidewalk-the part within the!  Works Rd  Veteran's Park property-as part of the Federal Energy Regulatory Commission (FERC) reli- censing process. The remaining 2,800 feet will either need Powell Bill or other Town funding, or the section could be combined to receive the same type of funding as the Sawmills School There is at least one large parcel on the route that is likely to become al housing development. The town could amend its subdivision code to require developers to dedicate or reserve a right-of-way for the greenway. Depending on the locality, this is sometimes politically not- pleasurable, but in this circumstance the town could gain 1,500 linear feet of greenway noor 1. Meet with City of Lenoir and other utility agencies to determine the best side of the street 3. Identify funding strategies for the section from Veterans Park property line to Dry Ponds Road (may be coordinated with a project phase of the Sawmills School Road/Priority #4 4. Investigate amendment to subdivision code to require greenway dedication or reservation  Road sidewalk or greenway detailed in Priority 4.  greatly reduced taxpayer cost. Next Steps to locate the sidewalk sidewalk)  Middle section of Water Works Rd  2. Stay involved in the Duke relicensing process  Water Works Rd at Veterans  Park  Path to' Veterans Park walk- ing trail and disc golf course  13    Implementation Summary List  OFSAW  Sidewalk Plan  Priority 1 funds  1. Apply for STP-DA funding and find grant administrator and identify source of matching 2. Write this Sidewalk Plan into the next LRTP and submit the five projects during next 3. Investigate using local revenue sources for this sidewalk and/or the continuation to Springlake Mobile Home Park (estimated cost from Story's One Stop to Springlake is about $265,000 according to the Town Engineer's recent estimate). 1. Locate utilities along Keith Ave and design sidewalk 2. Design pedestrian railroad crossing and intersection crossing with help from Caldwell County Railroad and NCDOT. Get detailed cost estimate for crossings 3. If applying for SRTS grant, research application processes and schedules. Identify 4. Identify grant matching funds for either SRTS or STP-DA grants 1. Locate utilities along Helena St and Cajah Mtn Rd and design sidewalks; reserve 2. Seek public input for the three crossings and design them; begin discussions with 1. Break route into two or more sections and identify funding strategy for each section 2. Get Traffic Engineer's suggested design and funding of Sawmills School and Dry Ponds Road pedestrian crossing; obtain detailed cost estimate and design for pedes- 3. Ifseeking PARTF funding, write town-wide recreation plan and begin to acquire right-of 1. Meet with City of Lenoir and other utility agencies to determine the best side of the 3. Identify funding strategies for the section from Veterans Park property line to Dry Ponds Road (may be coordinated with a project phase of the Sawmills School Road/ 4. Investigate amendment to subdivision code to require greenway dedication  TIP cycle "call for projects"  Priority 2  grant administrator Priority 3 funding if applicable Caldwell County Railroad  3. Identify funding sources for the three crossings and Cajah Mtn Rd  Priority 4  trian crossing -way for greenway Priority 5 street to locate the sidewalk 2. Stay involved in the Duke relicensing process Priority #4 sidewalk) orreservation Plan Contributors Seth Eckard, Town Manager Ronnie Coffee, Public Works Director Benjie Thomas, Town Engineer Elinor Hiltz, Town Planner  Todd Stroupe, Western Piedmont Council of Govemnments GIS Analyst Kelly Larkins, Western Piedmont Council of Governments Transportation Planner  14    Appendix: 2011 Cost Estimate for Priority 1  Sidewalk Plan  Town of Sawmils October 10, 2011 QuantityUnit 895 sY 535 SY 1,561 LF 198 TN 57 TN 44 SY 269 TN 92 TN 1,758 LF 139 LF 280 LF LS 3 EA 6 EA 7EA 31 BA 1 LS LS LS LS 2 EA LS 10 EA  Hwy 321A Sidewalk and Drainage Improvements  Item  Unit Cost Total Cost $30.00 $26,850.00 $50.00 $26,750.00 $20.00 $31,220.00 $35.00 $6,930.00 $35.00 $1,995,00 $35.00 $1,540.00 $80.00 $21,520,00 $80.00 $7,360.00 $45.00 $79,110.00 $55.00 $7,645.00 $40,00 $11,200.00 $2,000.00 $2,000,00 $2,250.00 $6,750.00 $2,600,00 $15,600.00 $2,600.00 $18,200,00 $2,253.00 $6,759.00 $12,500.00 $12,500.00 $12,500.00 $12,500.00 $35,000.00 $35,000.00 $4,000.00 $4,000.00 $2,000.00 $4,000.00 $4,000.00 $4,000.00 $600.00 $6,000.00 $349,429.00 $30,000.00 $5,000.00 $34,942.90 $419,371.90  4"C Conorete Sidewalk (incl. fine grading) 2 6" Concrete Driveway(inci. fino grading) 2-6" Concrete Curb & Gutter 4 ABC 5 ABC (behind sidewalk at driveways) 6 2"SF9.5B (behind sidewalk, at asphalt driveways) Binder (for region between new curb & gutter and saw-cut asphalt, plus 321A-Baker Circio cut) 8 Surface Course (forr region! between now curb & gutter and saw-cut asphalt, plus 32IA-Baker Cirole cut) 9 Stonm Drain Pipe, 18"E RCP 10 Stomm Drain Pipe, 24"RCP 11 Stom Drain Pipe, 24") HDPE 12 Install Drainuge Box & Grate and 8" DIP that discharges to CB-7, Install concrete to closc existing curh cut ato carwash; Build Wail between 110W sidewalk and carwash curb 13 Standard Concrete Catch Basin (NCD DOTSTD 840,02) with Frame, Grate & Hood (NCDOTSTD 840.03) 14 Offiset Catch Basin withl Frame, Grate and Hood (NCI DOT STD 840.03)i in gutter, and, second Grate (drop inlet typc) (NCDOTSTD 840.16) on tops slab behind curb 15 Offset Catch Basin with Frame, Grate and Hood (NCI DOT STD 840.03)in guller, and, Manholo Frame and Cover (NCDOT STD 840,54)ont top slab behind curb 16 Concrote Dropl Inlet (NCI DOT STD 840. 14) with Drop Inlet Frame & Grate (NCI DOT STD 840.16) 17 Install new Culvert Under Hwy 321A, (24"1 Dia. Steel, 0,312" Wall, with Cement Mortar Lining) by Bore and Jack. Fill existing 18" RCP culvert under Hwy 321A with! Flowable. Fill. 18 Install new Culvert Under R.R. (24"1 Dia. Steel, 0.312" Wall, will Cement! Mortar Lining) by Bore and. Jack. Fill oxisting 12" VCP culvert under Railroad with Flowable Fil. 19 Rough Grading 20 Grassing 21 Wheelchair Ramps  22 Utility Adjustment (excluding waler service) 23 Water Service (replace service line, setter and box; relocato existing meter into new setter). Total Construotion Engincering, Surveying, & Inspection Easement Plat Contingencies (10%) Total  15