AGENDA Sawmills Town Hall Tuesday, February 17,2015  Regular Meeting of the Sawmills Town Council  6:00 pm  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Planning Matters: 9. Public Comment: 10. Updates:  Mayor Pro-Tem Trenal McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Administrator Seth) Eckard Planner Elinor Hiltz  A. January 20, 2014 Regular Meeting Minutes  A. Call for Public Hearing for Proposed Parks Text Amendment  A. Code Enforcement Monthly Report B. Administrators Report . Council Comment 11. Closed Session: Attorney/Client Privilege  Administrator Seth Eckard Administrator Seth Eckard Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby Mayor Pro-Tem Trena McRary Kirby  12. Adjourn    Page 1 of4  TUESDAY,JANUARY 20, 2015  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Trena McRary Kirby Joe Wesson Jeff Wilson Johnny Wilson Gerelene Blevins  STAFF PRESENT Seth Eckard Julie Good Terry Taylor  CALL TO ORDER: Mayor Pro-Tem Trena McRary Kirby called the meeting to order.  INVOCATION: Councilman Joe Wesson gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Pro-Tem Trena McRary Kirby led the Pledge of ADOPT AGENDA: Mayor Pro-Tem Trena McRary Kirby asked for a motion to adopt the Jeff Wilson made a motion, and Gerelene Blevins seconded, to adopt the agenda. All were APPROVE DECEMBER 16, 2014 REGULAR MEETING MINUTES: Mayor Pro-Tem Trena McRary Kirby asked for a motion to approve the December 16, 2014 regular meeting Joe Wesson made a motion, and Johnny Wilson seconded, to approve the minutes. All were PUBLIC COMMENT: Mayor Pro-Tem Trena McRary Kirby asked if anyone had any  Allegiance. agenda. in favor.  minutes. in favor.  questions or comments at this time. No one wished to speak.    January 20, 2015 Page 2 of4  RECOGNITIONS:  RECYCLE REWARDS WINNER: Town Administrator Seth Eckard announced Mr. and Mrs. Michael and Wendy Smith as the January Recycle Rewards winner. A credit of twenty-eight dollars ($28.00) will be added to their sanitation bill and their certificate will  be available at the Town Hall for pick up. No Council action was required. FINANCIAL MATTERS:  ADOPT AMENDED BUDGET WORKSHOPS SCHEDULE: Mayor Pro-Tem Trena McRary Kirby asked for a motion to amend the April 23, 2015 budget retreat date to April 16, 2015 and the May 21, 2015 date to May 19, 2015 on the FY 2015-2016 budget Joe Wesson made a motion, and Gerelene Blevins seconded, to amend the April 23, 2015 budget retreat date to. April 16, 2015 and the May 21, 2015 date to May 19, 2015 on the FY MCGEE SEWER EASEMENT: Town Administrator Seth Eckard stated that to finish up on all easement acquisitions for the Duff Drive Sewer Easements, the amount of $2,000.00 Joe Wesson made a motion, and Johnny Wilson seconded, to pay the amount of $2,000.00 DONATION REQUEST: Town Administrator Seth Eckard stated that the Town received a request from the Caldwell County Schools for a donation in the amount of $14,000.00 Gerelene Blevins made a motion, and Joe Wesson seconded, to approve a donation of $14,000.00 (fourteen thousand dollars) to Caldwell County Schools. All were in favor. GREATER HICKORY METROPOLITAN PLANNING ORGANIZATION (MPO): Town Administrator Seth Eckard stated that Bob Gibbs served on the Greater Hickory Metropolitan Planning Organization (MPO) board and his seat is now vacant. The MPO Joe Wesson made a motion, and Johnny Wilson seconded, to appoint Jeff Wilson to serve on the Greater Hickory Metropolitan Planning Organization (MPO). All were in favor. PUBLIC COMMENT: Mayor Pro-Tem Trena McRary Kirby asked if anyone had any  workshop schedule.  2015-2016 budget workshop schedule. All were in favor.  (two thousand dollars) needs to be paid to Roger and Elaine McGee. (two thousand dollars) to Roger and Elaine McGee. All were in favor.  (fourteen thousand dollars).  DISCUSSION:  meets the third Wednesday ofe every month.  questions or comments at this time. No one wished to speak.    January 20, 2015 Page 3 of4  UPDATES:  CODE ENFORCEMENT MONTHLY REPORT: Mayor Pro-Tem Trena McRary Kirby stated Town Planner Elinor Hiltz has enclosed an updated status report of Code  Enforcement cases and the all cases were closed as ofJanuary 2015.  No Council action was required.  ADMINISTRATORS REPORT: Town Administrator Seth Eckard made the following  announcements:  That Lenoir Councilman Ron Stilwell's arrangements were as follows: the funeral was Thursday, January 22, 2015 beginning at 2:00 pm at the First Baptist Church of Lenoir with the receiving to follow in the Church Fellowship Hall. The burial will Coffee with the Council will be Thursday, January 22, 2015 beginning at 6:00 pm. Councilman Joe Wesson and Councilwoman Gerelene Blevins will be in attendance. The Annual Budget Retreat will be February 12, 2015 at the EDC from 9:00 am to The South Caldwell Christian Ministries has partnered with Sawmills Elementary School to have a mobile food pantry. The first pantry was Saturday, January 17, 2015. There were 66 families in Sawmills that were helped. There will be a mobile pantry in the Sawmills Elementary School parking lot February 14, 2015 and another Town Administrator Seth Eckard will be at the Manager's Conference in Chapel Hill Town Administrator Seth Eckard's 4 (four) year anniversary with the Town was  be private. The Town has sent a card and a flower arrangement.  4:00 pm.  in a date to be determined in March. the week of February 6, 2015. Tuesday, January 20, 2015.  COUNCIL COMMENT: Mayor Pro-Tem Trena McRary Kirby asked if anyone on the Joe Wesson stated that the retirement dinner for Dee Blackwell was very nice and a great Mayor Pro-Tem Trena McRary Kirby wanted to thank Hilde Gilbert and Reed Lingerfelt for CLOSED SESSION: ATTORNEYICLIENT PRIVILEGE: Mayor Pro-Tem Trena Joe Wesson made a motion, and Johnny Wilson seconded, to go into closed session at 6:21 Gerelene Blevins made a motion, and Joe Wesson seconded, to come out of closed session  Council had any questions or comments at this time.  man was honored.  coming back to the meetings.  McRary Kirby asked for a Motion to go into closed session.  pm. at 7:30 pm.    January 20, 2015 Page 4 of4  COUNCIL ADJOURN: Mayor Pro-Tem Trena McRary Kirby asked for a motion to Jeff Wilson made a motion, and Gerelene Blevins seconded, to adjourn the meeting. All  adjourn. were ini favor.  Julie A Good, Town Clerk  Trena McRary Kirby, Mayor Pro-Tem    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  February 17,2015 Recognition: Recycle Rewards Program  Discussion:  After checking numerous accounts on the computer generated list, Public Works Director,  Ronnie Coffey, could not find ai recycle rewards winner this month.  Recommendation: No Council action is required.    OF SAWM  PLANNING BOARD Steve Duncan, Chairman Buford Pennell David Powell Thad Hall Clyde Miller  TOWN ADMINISTRATOR Seth Eckard TOWN PLANNER Elinor Hiltz  CORPORATED 1989  COUNCIL MEETING Feb 17, 2015 6:00 PM  Agenda Item # 8A  PLANNER'S STAFF REPORT  PARKS' TEXT AMENDMENT PROPOSAL  Status: Parks are usually beneficial, but in the current ordinance parks are lumped in the "public service facilities" category which includes water treatment plants and police stations, and they are disallowed in the R-20 district. Parks should probably be allowed in every district. On February 3, the Planning Board recommended  approval oft the text amendment as proposed. Consistency with Comprehensive Plan:  The Sawmills Comprehensive Plan wants to expand parks and greenways. Specifically its says "consider an additional small community park somewhere along Sawmills School Road". Allowing parks in the R-20 district would make it easier for the town to find locations for new parks in accordance with the Comprehensive Plan. (Although  the Town has no plans to build another park at this time.) CALLFOR: PUBLICHEARING for April 21st at 6:00 pm.  Action Needed:    COUNCIL MEETING February 17, 2015 6:00 PM  Agenda Item #8A  PARKSTEXTAMENDMENT PROPOSAL Deletiens-are-instrkethrough; new text is highlighted  S 153.005 DEFINITIONS  PUBLIC, SERVICE. FACILITY. The use ofl land, buildings, or structures by a municipal or county agency to provide protective, administrative, maintenance and social services for the general public, including water treatment plants, sewage treatment plants, resources recovery facilities, parks-and reereatien-faeilities, police and fire stations, municipal buildings, community centers and other similar  public structures and facilities.  PARK. A place for the general public to use for active or passive recreation. Aj park shall be  mainly free-of-charger to the general public.  S 153.051  Use Public service facility Park  R-20 RA-20 R-15 0-I N-B H-B G-M  SR P P P P P P $153.077 P P P P P P P  S 153.163 MINIMUM OFF-STREET PARKING REQUIREMENTS. The following off-street parking spaces shall be required: Institutional, Public and Semipublic Uses  Required Off-Street Parking  Parks and other recreation facilities  Ispace pere every2 2 participants ati facility's full capacity plus 1 space per employee plus lspace per every4  spectator seats,    I Mh 4    %Xx    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  February 17,2015 Updates: Code Enforcement Monthly Report  Discussion: the town. Recommendation: No Council action required.  The attached report shows the progress that Planner Elinor Hiltz continues to make throughout