TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING VIAZOOM 8325 ANGEL PARDUE ROAD STOKESDALE, NC27357 July 9, 2020A AT7PM  ROLL CALL: PRESENT: Mayor. John Flynt, Mayor Pro Tem Thearon Hooks, Councilmen: Derek Foy, Jim Rigsbee, Jimmy Landreth. Town Attorney: Tom Medlin, Town Clerk: Alisa Houk, Oliver Bass, Town  Planner. I. II.  Call to Order: Mayor Flynt called the meeting to order.  Review and Adopt the Agenda: Mayor Flynt motioned to adopt the agenda. Thearon Hooks  seconded the motion. VOTE: to Approve Mayor. John Flynt Thearon Hooks Jim Rigsbee  YES YES YES  Derek Foy Jimmy Landreth  YES YES  III. Approval of Minutes: May: 14, 2020:. Jimmy Landreth found a typo on page six under the Beaver Outdoors discussion. Page six of minutes where it says Tom: said he thinks you are not bound to do the mulch, you are bound to them to do the irrigation, snow removal these were extra billable items. This should say! NOT bound to them to do the irrigation, snow removal. Mayor Flynt motioned to approve the May 14, 2020 minutes with the correction, Thearon Hooks seconded the motion.  VOTE: to Approve Mayor John Flynt Thearon Hooks Jim Rigsbee  YES YES YES  Derek Foy Jimmy Landreth  YES YES  Correction to March 14, 2019: Town Clerk stated that the motion regarding the proposal given by William Jones on behalf of MBD Consulting Engineers and Mr. McMougan's bid of $13,600 has been corrected in these minutes. Mayor Flynt motioned to approve the changes to March 14, 2019 minutes,  Thearon Hooks seconded the motion.  VOTE: to Approve Mayor John Flynt Thearon Hooks Jim Rigsbee Book 14  YES YES YES  Derek Foy Jimmy Landreth  YES YES  3596    IV. Board & Administrative Report:  Administrative Report from Town Clerk: See attached Report  Planning Board: Frank Bruno: Frank was absent tonight. Planning Board minutes are in each folder for the Peony Drive and Pearman Quarry LCID Special Permit. Both were recommended to Town Council for Ordinance Review Board:. James Greene: No one was present from the Ordinance Review Board Events Committee: Frank Bruno: Copy of Last Events Committee meeting are attached to show items  al Public Hearing and Final vote.  discussed. V. this time. 1.  Property Committee: Jim Rigsbee/Jimmy Landreth: Nothing to report att this time  Financials: attached to minutes  VI. Citizen's Comments from the Floor (3-minute Limit per Speaker): No comments were made at  Public Hearing Item: Quasi-judicial hearing  Special Use Permit Case 20-05-STPL-03421 PRDI LCID, Land Clearing and Inert Debris, Minor Located on east side of Pearman Quarry Road approximately 19001 feet north of Warner Road, Guilford County' Tax Parcel 166915. This and application for as special use permit for a minor land clearing and inert debris permit on: approximately 19.8 acres. Owners: Johnny D. Reynolds and. Jeanie M. Reynolds. Engineer: Ed Collins. Zoned, AG. Council did not receive signed letters of consent to hold this meeting as a virtual meeting for all of the "persons of standing" therefore no one on councii was comfortable voting on this permit. Mayor Flynt motioned to postpone this Hearing until the August meeting and said we will send out certified letter to these "persons of standing" with al better explanation that we need the letter: signed and returned whether they agree or don't agree with holding a virtual Hearing. We can include the Notice of Public Hearing with it. Thearon Hooks  seconded the motion. VOTE: tol Postpone Mayor John Flynt Thearon Hooks Jim Rigsbee  YES YES YES  Derek Foy Jimmy Landreth  YES YES  Mayor Flynt closed the Special Use Permit Case 20-05-STPL-03421 PRD LCID Pearman Quarry, Thearon  Hooks seconded to motion. VOTE: to Close Mayor John Flynt Thearon Hooks Jim Rigsbee  YES YES YES  Derek Foy Jimmy Landreth  YES YES  Book: 14  3597    Mayor Flynt motioned to Open the second Public Hearing:  VOTE: to Open new case: Mayor. John Flynt Thearon Hooks Jim Rigsbee 2.  YES YES YES  Derek Foy Jimmy Landreth  YES YES  Rezoning Case #20-06-STPL-03550: AG to RS-30, Peony Drive Property.  This is a request to rezone property from. AG (Agricultural) to RS-30 (Residential, Single-family). Affected property is located at the terminus of Peony Drive and Treeline Drive, Guilford County' Taxl Parcels 164112 (part) and 164113 (part), approximately 93.5 acres.. Applicant/Owner: William Greco, TedT. Town Attorney Tom Medlin, addressed Town Planner Oliver Bass, and asked some several questions to make sure that! he, Council, and members oft the audience were clear int the understanding that although Planning Staff found some inconsistency int thet fact that the Town recommends minimum lot size of 40,000 sq. ft. but this request does include some lots that may be 30,000. Mr. Bass explained that this property is compatible with recent development around it, and surrounding lot sizes are similar to even smaller that what the RS-30 district allows. That this rezoning would accommodate the extension of the rest of the RS-30: subdivision developed along Peony Road. William Greco, Land Solutions presented the request on behalf of the owners. Mayor Flynt then asked if anyone else wanted to speak in favor oft the request, No one: spoke. Mayor Flynt then asked if anyone wanted to speak against the rezoning, no one spoke. Mayor Flynt asked forav vote to close the discussion portion of the Public Hearing. Thearon  Lawson, Connie H. Lawson, Jeffrey Mark Lawson, and DeAnne Greene Lawson.  Hooks seconded the motion. VOTE: to Close the Hearing: Mayor. John Flynt Thearon Hooks Jim Rigsbee  YES YES YES  Derek Foy Jimmy Landreth  YES YES  Then Mayor Flynt turned to Attorney Tom Medlin for guidance in how to move forward to seta a time and date fort the voting on this Rezoning Case #20-06-STPL-03550 at later date. Attorney Medlin explained the rules regarding voting in a Public Hearing-Rezoning Case: The new law includes a provision to allow public hearings to be held during an authorized remote meeting, but there is an added requirement for written public comment. Al local board may conduct any public hearing required or authorized by law during a remote meeting, but the board must allow written comments on the subject of the public hearing tol be submitted between publication of notice and 24 hours after the public hearing. In normal times iti is common for al local government board to hold a public hearing on a zoning matter and then, at the same meeting, turn immediately to deliberate and vote on the: zoning matter. It seems that such mmediate action is not possible under the new provision for remote public hearings. The new legislation, it appears, effectively extends the public hearing for an additional 24 hours for written comments. It would be improper for the governing board to vote on the matterwhile the public is still invited to comment. Mayor Flynt motioned to continue this meeting to Tuesday, July 14, 2020at 6:00pm as a Special Called Meeting to vote for or against the Rezoning Case #20-06-STP-03550: AGt to  RS-30, Peony Drive Property.  Book 14  3598    Mayor Flynt asked for at five- minute recess.  VII. Old Business: 1.  Proposal from Sentry' Watch for License plate reading camera $3 3,172.96. Thearon Hooks presented the proposal for the License plate reading camera. Attorney Tom Medlin said he Researched the camera per. Jim Rigsbee's, request and this is not the same type of camera that the State used for recording and storing license plates on the roads. Thisi is only al high- resolution camera used to read license plates as vehicles leave the park area int the event it has to be used to identify someone vandalizing the property or committing a criminal act. These readings are only stored for a short amount of time. Thearon Hooks motioned to approve the purchase not to exceed the $3,172.96. Mayor Flynt seconded the vote.  VOTE: to Approve License Plate Camera:  Mayor. John Flynt Thearon Hooks Jim Rigsbee 2.  YES YES YES  Derek Foy Jimmy Landreth  No No  Proposal from Blaney Electrici to run at trench and pvc pipe for Sentry' Watch to hook up the License Plate Camera. $995.001 to $1200.00. Thearon Hooks presented Blaney's proposal to dig the trench and lay the PVC pipe to run the cables from the back of Town Hall to a post where the license plate camera willl be mounted. Thearon Hooks motioned to approve Blaney's proposal not to exceed the $1200.00. Mayor Flynt seconded the motion.  VOTE: to approve the Trench:  Mayor. John Flynt Thearon Hooks Jim Rigsbee 3.  YES YES YES  Derek Foy Jimmy Landreth  Yes No  Discussion and vote on purchasing Archive Social as software program for archiving social media post from Facebook and/or our Website. Jim Rigsbee motioned to table this indefinitely.  Mayor Flynt seconded the motion. VOTE: to Table Indefinitely: Mayor John Flynt Thearon Hooks Jim Rigsbee 4.  YES YES YES  Derek Foy Jimmy Landreth  YES YES  Spending limits: Derek Foy presented his revisions to the Separation of Duties Policy pertaining tos spending Authority. Derek motioned to approve this revision to the policyeffective  7/9/2020.. Jimmy Landreth seconded the motion.  Book1 14  3599    VOTE: to Approve Revision to the Separation of Duties policy:  Mayor. John Flynt Thearon Hooks Jim Rigsbee  No No YES  Derek Foy Jimmy Landreth  YES YES  In addition to voting to approve the revision to the Separation of Duties policy, Mayor Flynt said he was not going to be a part of this new spending authority policy and he would remove his name from the bank signature cards. Mayor Pro Tem Thearon Hooks stated that he no longer wanted to have check signing authority ifi he was going to have to micro manage which expenses are considered recurring. Mayor. John Flynt motioned to authorized Councilman Derek Foy to replace Mayor Flynt on the Bank  Signature Cards, to review and initial alli invoices and time sheets.  VOTE: to Approve Derek Foy: Mayor. John Flynt Thearon Hooks Jim Rigsbee  Yes Yes No  Derek Foy Jimmy Landreth  No No  Mayor Pro Tem Thearon Hooks asked to speak and explained that he has sat withi the Finance Officer, Alisa Houk many times over the past weeks and hel has told her that he felti it was time for him and the Mayor to give these duties upl because in less than a year and half these new councilmen were going to have to do this anyway. The only reason Thearon offered to give these duties up before is sO the new council could learn how to do it and take some responsibility. This is not a decision hej just made today. This is to give the new councilmen the opportunity to learn it and doi it. Thearon said doing this is where the real education comes in as to how things are done here. Jimmy Landreth told Thearon he understands what he is saying but to him it looks like to him that every time Council has a disagreement this comes up. Thearon agreed that there have been a couple ofi incidents and hei is not going to re-hash those. Its just time someone else does these duties. Someone else needs to learn, Alisa was out fora week and he and. John came in the office to fill in the hours with Priscilla but they didn't know what parts of Alisa's duties might need to be done or how to do them. This will be an education for the new people in case of, and it will give youal better understanding of the processes and expenditures.. Jimmy Landreth said that is fine. He wishes it had been said like that to start with and not while they were having al big disagreement. Jimmy Landreth told Thearon what he is saying makes sense. Jimmy says the way it was said before didn't explain it that way. Mayor Flynt asked. Jimmy Landreth if he wanted tol be the one to come in and take these duties?. Jimmy Landreth said no he does not want to. Mayor Flynt said: somebody has to do it. Derek said he will do it but he's not going to be told by the Mayor and Mayor Pro Temi that he'sg going to doi it. Derek said he would be happy to sit down with Alisa or what- not, but hei isn'tgoing to be told what to do. Thearon said he hasn't told him what to do. Mayor Flynt said hei isj just saying somebody has got to step up and doi it. Mayor Flynt said hei is not going to try to interpret Derek's policy revisions and that he (Derek Foy) is the logical one to do that. Derek said he thought he wrote in pretty straight forward laymen's terms. Mayor Flynt said so are you going to come in? Derek: said no I'm not that motion didn't pass.. Jimmy Landreth motioned to authorized Councilman Derek Foy to replace Mayor Flynt ont the Bank Signature Cards, to review and initial all invoices and VOTE: to Approve Derek Foy as al Bank Signature, invoice, time sheet reviewer and second signer on  time sheets. Derek second the motion.  checks.: Book: 14  3600    Mayor. John Flynt Thearon Hooks Jim Rigsbee  Yes Yes YES  Derek Foy Jimmy Landreth  YES YES  Ina addition: Derek Foy motioned to authorized Councilman Jimmy Landreth to replace Mayor Pro Tem Thearon Hooks on the Bank Signature Cards, to review and initial alli invoices and time sheets. Mayor VOTE: to Approve. Jimmy Landreth as al Bank Signature, invoice, time sheet reviewer and second  John Flynt seconded the motion. signer on checks. : Mayor John Flynt Thearon Hooks Jim Rigsbee 5.  Yes Yes YES  Derek Foy Jimmy Landreth  YES No  Planning board discussion and possible vote. Please include planning board roster and rules for documentation. Jimmy Landreth said he asked for this to be put on the Agenda because he believes that wel have planning board members on the board that were not voted to be sitting members by the Town Council.. Jimmy said he was going to make ar motion. Attorney Tom Medlin spoke up and said. Jimmy Ithink Ican helpy you with this. Tom said. Jimmy, you had asked me to research this and I have not found anything in the Statutes or anywhere that specifically addresses Planning Board members. It does address Board of Adjustment, which is similarand when the Board of Adjustment consist ofs separate members other than councilmembers. You have members on the Board and you have alternates. When you have a meeting if a member is not there an alternate can step in. An alternate in al Board of Adjustment situation always serves just fora limited purpose. They don't ever move up into a permanent position unless the that has been voted on by Council. The Planning Board in Tom's opinion in orderi to obtain a permanent: seati is a required vote of Council. Jimmy Landreth said he doesn't believe that the Planning Board has been done right.. Jimmy Landreth motioned to dis-band the Planning Board sO that Council can vote on sitting membersand alternates properly by a vote of Council. Thearon Hooks asked Tom Medlin is they could legally dis- band the Planning Board. Tom Medlin said the Planning Board serves at the pleasure oft the Town Council: sO  yes, they can' vote to dis-band them. Derek Foy seconded the motion. VOTE: to Dis-Band the current Planning Board entirely:  Mayor John Flynt Thearon Hooks Jim Rigsbee  No No YES  Derek Foy Jimmy Landreth  YES YES  Planning Board continued: Planning Board.  Jimmy Landreth made a motion to start taking appointments for the full-time members of the  Book 14  3601    Jim Rigsbee made a motion to appoint Mark Nadel to the Planning Board. Mayor Flynt seconded the  motion. VOTE: Mayor. John Flynt Thearon Hooks Jim Rigsbee the motion. VOTE: Mayor John Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  Jim Rigsbee made a motion to appoint Terry Hedenskog to the Planning Board. Mayor Flynt seconded  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  Mayor. John Flynt made a motion to appoint Ronald Southard to the Planning Board, Thearon Hooks  seconded the motion. VOTE: Mayor. John Flynt Thearon Hooks Jim Rigsbee motion. VOTE: Mayor John Flynt Thearon Hooks Jim Rigsbee motion. VOTE: Mayor John Flynt Thearon Hooks Jim Rigsbee motion. VOTE: Mayor. John Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  Derek Foy made a motion to appoint Tim. Jones to the Planning Board. Jimmy Landreth seconded the  No No Yes  Derek Foy Jimmy Landreth  Yes Yes  John Flynt made a motion to appoint Frank Bruno to the Planning Board. Thearon Hooks seconded the  Yes Yes No  Derek Foy Jimmy Landreth  No No  Derek Foy made a motion to appoint Bruce Angel to the Planning Board.. Jimmy Landreth seconded the  No No Yes  Derek Foy Jimmy Landreth  Yes Yes  Jimmy Landreth made a motion to appoint Stewart Hommel to the Planning Board as an alternate. Thearon Hooks asked if anyone has discussed the step down with Stewart Hommel? Mayor Flynt said council dis-banded the whole board. Thearon said that's right so he's out. Mayor Flynt called fora a second. Derek Foy seconded the motion. Jim Rigsbee asked if they could discuss this for a second?. Jim Rigsbee asked Council ifj just out of courtesy has anyone spoken to Stewart Hommel abouti this. Mayor Flynt said that Thearon and he had not spoken to anyone, they weren't aware of what was going to take place here. Jim Rigsbee asked Derek Foy or. Jimmy Landreth if they could address this>. Jimmy Landreth said he could talk to Stewart Hommel, Stewart used to sit beside him int the meetings. He said Stewart thought he was coming down off the seat but then: someone put him back up. Mayor Flynt said he asked him and he agreed to stay in a seat.. Jimmy Landreth said he would talk him that Stewart will  Book: 14  3602    understand. Jim Rigsbee said he was good with that he will vote yes. Mayor Flynt said we have a motion  and a second and he called fora avote.  VOTE: Mayor. John Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  Jimmy Landreth made ar motion to appoint James Greene to the Planning Board an alternate. Mayor Flynt asked. Jimmy if he had talked to. James Green and he was willingt to be an alternate.. Jimmy Landreth said, Jim is.. Jimmy said again. Jim is willing. He'll be willing to be an alternate. Jimmy added that another thing we needed to put a plan in place to call these members ini the event someone can't! be there. Town Clerk Alisa Houk answered there is a plani in place. Priscilla always calls. Pricilla spoke up and said we have always asked the members to call in but they hardly ever do.. Jimmy Landreth: said he was sorryl he brought up hej just wanted to make sure there was a plan in place. Alisa Houk said there has always been a plan in place and the members were aware of it and reminded ofi it but they don't  follow it. Derek Foy seconded the motion. VOTE:  Mayor. John Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  Jimmy Landreth made a motion to appoint Stephen Louie to the Planning Board as an alternate.  Thearon Hooks seconded the motion. VOTE:  Mayor, John Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  Jimmy Landreth made a motion to appoint Michael Threatt to the Planning Board as an alternate.  Thearon Hooks seconded the motion. VOTE:  Mayor John Flynt Thearon Hooks Jim Rigsbee VII. New Business 1.  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  Discuss and vote to order one new AD841-A20HI Chlorine Pump and the %" Tubing Ferrule Connection Kit for at total of $ 1210.25 Mayor Flynt Motioned to purchase two chlorine pumps at a cost of $1210.25 each. Jimmy Landreth seconded the motion  VOTE:  Mayor John Flynt Thearon Hooks Jim Rigsbee 2. Book 14  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  Park Capital Improvement Discussion/Vote (specifically pertaining to exploring opportunitiest to secure donations from the private sector). Derek Foy said thisi is hisi item. It'sr not lost on him  3603    obviously this Fiscal Year we aret tight on the budget and thati includes Capital Improvements on the park. Derek said we got al lot of good feedback from Citizens back in. January and February when we were doing the surveys for the Park Grant. Derek said one oft thei items that came in high on the surveys completed by the citizens was the Amphitheater. Derek said personally he would like to see that; folks hei interacts with he believes would appreciate that. He doesn't want to bound ouri idea of an Amphitheater justt to the park grant that we may or may not get. Hej just wantedi to have this general discussion with council to gett their thoughts on an Amphitheater in the Town Park. And number 2 see what kind of options we have for raising money from the private sector to potentially help us fund the amphitheater. Derek. said if we could raise money from the private sector, he would certainly gladly vote yes to match that money. Especially if we don't get the grant. He thinks we have a potential opportunity to maybe buy the naming rights to the amphitheater, maybe al loved one that has passed. The Triad Park ink Kernersville has a fund-raising wall where you can buy a brick, he personally would buy something in memory of his father. Hei thinks other citizens would do the same. The Botanical Gardens in Greensboro has something similar. He wants the Town to have some fun stuff, he thinks an Amphitheater would be great. He has some other things in mind he thinks it would be great to get citizen input on the design of the amphitheater, design is important it should fit in with the natural surroundings. He wanted to bring this out in a town meeting to see what the others thought and maybe to peak citizen interest. Thearon asked Derek ifh he has seen the information on the amphitheater that he researched and got from some other Towns and an amphitheater manufacturer almost two years ago? Its photos of different styles, the surroundings, etc. They had picked a style and usedi its description and dimensions for the Park Grant application. It's based on some similar built along the coastline and inland over the last two years. Derek: said Ido remember possibly seeing one design. Hei thinks the coastal landscape is a little different from rural country landscape. He thinks Summerfield's amphitheater would be a gold standard of what one would look like in a park. Isay Gold Standard as a compliment but being Summerfield I'ms sure it came with a Gold Standard price too. Several councilmen began to talk at once. Derek came back and: said he believes the initial estimate for Summerfields was $63,000. But after Summerfield made changes to the design the final cost was somewhere around $100,000. He's thinking $63,000. Is more desirable. Itj just gives us something in our area, and" Thearon Iwould like to look at what you have too. Derek and Thearon went back and forthi for at time over the advantages an amphitheater could bring to our park, which were along the lines of what Thearon said his thinking was last year or sO when he looked at the idea.. Jim Rigsbee spoke up and said he thinks what Derek's thoughts on naming rights or contributions has anyone else here been involved in anything like this. Thearon: said it's been talked about before like dedicating benches ini the park, etc. But nothing has ever been pursued. Derek said he is willing to call around and get an idea of who might be willing to Discussion and possible vote on having a written policy concerning public and council comment time.. Jimmy Landreth would like to make sure that we have a citizen's comments at the beginning and end of every meeting, and council comments.. Jimmy would like to make this policy. Jimmy Landreth would like to make a motion to include Citizen's Comments at the beginning and end of every meeting limited to 3 minutes per speaker. This policy can be  contribute and help us with a fund raiser.  3.  modified by a vote of council at any meeting.  Book: 14  3604    VOTE:  Mayor. John Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  IX. Citizen's Comments fromi the Floor. Please be brief so everyone has: a chance to make their Mary Jordahl: 8407 Stokesdale St. Last meeting for the Budget meeting Isent an email to everybody right after the meeting, because there was al hot mike on after the meeting where the Mayor stood up and stated they have no idea what theyj just did. Isent out an email to all of the council members andl got a reply from two of them. Mary asked, Mr. Mayor, what did that mean? She wouldn't let the Mayor answer now because these are her 3 minutes. Tonight, ify you were a citizen of this town watching this meeting. And you all should go back and watch your video. Iti is SO embarrassing the way' you all conduct yourselves. The way you: speak to each other, your attitudes, you are like kids. Ify you don't get your way you are throwing something in the air. expect at any time for someone to pick up their papers, throw their keys on the desk and say l'm out here. Tonight, is the first time in! 5 meetings that nobody has Sworn, that! lam keeping track of because typically the cussing and swearing does happen. The attitudes and the way) you'll talk to each other, that's not the old ways. Youl keep saying this is the wayi its always been done. You have a new council. The Citizens of this Town voted for a new council. You can't keep doingi it the wayi it was going ori its not ever going to get any better and we are not going to grow. People oft this town don't want any part of these meetings. Looka at the attendance, its not just because iti is in Zoom. We are al laughing stock ify you pay attention to watching Summerfield and Oak Ridge meetings. We have to be the laughing stock tot the other communities around us. Mr. Mayor the attitude tonight, Thearon Hooks, your attitude, Alisa the way' you come across, Idon't get it. The only good thing that took place tonight, was talking about the Amphitheater, it was a decent conversation. There are no good conversations, there is no healthy debate. Its angry, its hostile, and its un-call for. She: saw someone made a comment during the meeting that this was like watching a. Jerry Springer show. That wasn't meant as aj joke. Its embarrassing and I think everyone that did this tonight should be absolutely Mayor John Flynt responded to Mary: Regarding the hot mike conversation you overheard. Wel had a discussion about the budget, Derek had made some changes and taken out $6,000. Line item and a $6,000. Appropriation from the income. So, at the end of the day we technically have a balanced budget but our bank: statements are not going to be reconciled. So, Ithink the Auditors are going to havea heyday with us., and that is the point Iwas trying to make. It is what iti is and we willi find out when the Auditors come int thei fall. That's his big conçern he doesn't want to be int the trouble with the auditors. Last year when the auditors came in Alisa, Kim, and Isat in with them almost everyday they were here. Mayor Flynt said he had al lot of discussions with the Auditor, we were going through a big transition from bringing in a new accountant to switching from manual to online accounting. Hei told us things we need to do and Mayor Flynt said het tries to make sure we are doing them. Yes, we do have continuous meetings. The old rule we leave our friendships at the door and pick them back up on the way out. We obviously don't agree on a lot of things and youl know I'm certainly not going to back down and I'm going to advocate as hard asl Ican for whatithink it right. We don'thave al lot of people that comei to council meetings and thati is unfortunate. He wishes they did. You can look ati int two ways. In Mayor  comments.  ashamed that you are representing the Town of Stokesdale.  Book: 14  3605    Flynt's opinion it could be because people are fairly satisfied. We've had at town for 30 years, we've never had at tax, until this past year we'ver never had to dipi into savings. We have a water system that is the envy ofa lot of people. We've done: some nice things down int the park. Wel had to fight to get those things. We go to' Winston Salem and re-negotiate water rates; we do al lot of things behind the scenes that people have no idea what we do. Thearon andl lare here every day. The Mayor said he is here 20-25 hours a week. Thearon may be here not quite that much but still he's here a significant amount of time. So, you know when you come in and you: spend the time, we may not always be doing work but as the Mayor and Mayor Pro Tem we are here. Wel had people calling to complain about the garbage service, he and Thearon both have sat and talked toi the folks. We have people that come ina and want toi talk about planning and zoning. He and Thearon sat and talked to someone about al lighti industrial: zone. We do a lot oft things that no one knows about. Mayor Flynt feels like a member of council should always be present at' Towni Hall fort these kinds' things. Summerfield and Oak Ridge have Town Managers that handles these things. Mayor Flynt said he, Thearon, and Alisa do that work here. Mayor Flynt said hel has af feeling int the near future Stokesdale may have to go to a Town Manager type government because anymore no one wants to spend the time at Town Hall to take care oft these things. Another example is he met with Gene Robertson of Yates Const., our Engineers and the Engineers involved int the construction oft the new BiRite because of questions regarding Fire Protection. They thought they were going to have to build a water town at a cost of several $100,000. This meeting of all oft them with our Engineers found out there was al lot more water pressure there than even the fire department knew and saved the owner al bunch of money. We do things like this everyday trying to be good stewards of the Town's money and our Citizens, and don't get any credit fori it because nobody knows about it. He said he doesn'twant recognition fori iti if they throw us out oft town aftert four years sO be it. But he does hear some people sing our praises. Everybody hast their opinion. He doesn't know of any other town that holds a tighter a budget and spend less money than we do as a Town. Ify youl look at Summerfield and Oak Ridge their budget forj just for personnel is twice what our total budget is. So, youl have to fight for those things you believe in. Its like making sausage, you don't really want to see how its done buty you have to appreciate the end result. Yeah Derek and Idon'tagree on a lot, we all have a difference of Mark Nadel: Mark said the first thing he wants to say is that l've always been al big supporter oft the Mayor and Mayor Pro Tem. Over the last six or eight months some of the activities he has seen going on have been very critical. The threats in the meetings ofy you are going to resign, threats you are going to do this, you are going to do that. Ig go up to Town Hall quite often and Idon'ts see anyone standing there with an AR-15, holding anyone in that office. Ift there is such a frustration level that you have Mayor, if you are that unhappy then maybe it is time for you to find another place to go. Mark says he appreciates the hard work the Mayor does. He appreciates that iti is not an easy job, because 1/3 oft the people are going to love you, 1/3 of the people are going to hate you, and 1/3 aren't going to give damn what's going on, and that is just the way iti is. So, he thinks we all need to kind of sit down and put that anger aside because it doesn't come across right. Thati is a real issue. He thinks Mary is pointing that. Mark said he is the one that made the. Jerry Springer comment online, because of what is going on and it's a shame and kind of embarrassing. Marks everyone to understand he appreciates everything council has done. Nobody is going to agree on everything and he gets that. But we need to be working together because we all want this time to continue in a positive direction. We can't do thati if everyone isn't willing to work together. Then Mark brought up social media and Social Archives, he suggests when looking into thist that is to set upt the! Social Media account as an out going event only. Where we can set messages to go out but you don'thave to worry about taking input from the public. Because input from the publici is always going to include people throwing darts at others and coming up with crazy suggestions. Usei it as a media just to send out information. Het thinks thati is the way we should go. His last question is regarding the Planning Board. Do the new positions take effect today'sd date or do they retro back to  opinion but at the end of day we: still have some semblance oft friendship.  Book: 14  3606    January? The last thing he wants to throw out is the Farmer's Market, they lasti few hel has been to there were two vendors there last week. He knows the United Methodist Church is working on one and they are doing a pretty. good) job ofi it. He would like to seet the Town support the Church andi incorporate the Mayor Flynt asked Tom to confirm that the new Planning Board roster is effective immediately. Tom Medlin confirmed yes, the New Planning Board is effect immediately, the question is what is term? Jimmy Landreth said you have a policy for that. Jimmy Landreth, said we have a written policy that should still bet followed unless Council wants to change it. Tom Medlin suggested a motion to confirm using the same policy, Mayor Flynt made a motion that the new Planning Board members will adhere to current policy and their terms will expire. January 1, 2022.. Jimmy Landreth seconded the motion.  Town's market into theirs.  VOTE:  Mayor John Flynt Thearon Hooks Jim Rigsbee  Yes Yes Yes  Derek Foy Jimmy Landreth  Yes Yes  Bill. Jones: Its usually been the Mayor or Mayor Pro Tem to sign the checks. Bill doesn't know why if there is a Board that votesi in a policy you don't like you) just automatically assume you are not going to participate in it.Ithink the answer might be ify you are concerned about them making decisions on what isre recurring the best time to address that would be to have work orders or purchase orders done. It makes sense to me that those guys could do the purchase order and then the Mayor and Mayor Pro Tem would still write the checks, ally your doing is writing the check on an invoice youl had, you are making a decision on! how thei invoice got there. Thisi isj just my personal opinion; I think ify you take aj job you should be willing to doi it. And if you're not then you should find somebody else that will. I'm not trying to pick a fight I'mj just making a comment. Iwas very disappointed also in the Town employee talking to the council members in: such a manner. Ican't believe Alisa is still employed there and is able tot talk down to elected officials that are her bosses. It just defies my logic. Everyone has room for improve and lam one to talk. And also, if you are going to have a 3 minutes comments period it should bet fore everyone. You cut me offi in a minute one time because Iwas talking about something you didn't Kim Thacker: just wanted to clarify a statement that Mayor Flynt made. The bank statements do balance. Just because the recommendation ofi the $6,000. Was taken out of Lawn and Outdoor Maintenance and the $6,000. Was taken out of Undesignated Funds that has nothing to do with the bank: statements. The bank: statements still reconcile. It's the actual line item that we are out of budget on. Kim just wanted to make that clear because having unbalanced bank statements would be a major Mayor Flynt said he apologizes for that because it was a week or: so ago, he thinks, we had an unauthorized expenditure. Ist that correct Tom? Tom answered yes. Mayor Flynt said that was his  like.  issue. But they are reconciled.  concern. He thinks the Auditor willl have some concerns about that.  X.  Closing Comments from Council:  Thearon Hooks no comments Derek Foy no comments  Jimmy Landreth thanks the citizens that stay on meeting.  Book: 14  3607    Jim Rigsbee: Other than Thearon he has probably been in public service longer than anyone else present tonight. Hej just wanted to: take this opportunity to remind everybody that regardless of how we interact and get our points across (and maybe we cani improve on that) we are pretty much volunteering to serve the Town, He knows. John is up at Town Hall al lot does al lot of things like he said as is Thearon. He just wanted to take the opportunity to thank them fort the time they do volunteer. Whether we agree or disagree they are still volunteering to help the Town and we shouldn'toverlook that fact. Thearon thanked Jim Rigsbee for his comments and thanked. Jim Rigsbee for his service. Mayor Flynt's comments were hopefully we, get the 1.1 million from the Water Feasibility Study sometime in the neari future. He would like to thank. John Hardister, Sebastian King, and. John Faircloth they did al lot ofwork on our behalf to help us get this money. He's not sure the request would have past ifti they had not put so much work and energy into getting it through. So, he just wants to send a special XI. Adjournment: Mayor Flynt made a motion to adjourn at 10:35 pm.. Jimmy Landreth seconded  word of thanks to those three. With that..  the motion. Vote! 5-0 to adjourn.  Approved 8/13/2020 signed by: Dslne  Mayor  Attest:  Town Clerk  gW  Book: 14  3608