TOWN OF STOKESDALE SPECIAL CALL TOWN MEETING VIAZ ZOOM DATE: Thursday. July 16, 2020 TIME: 5:00 PM Stokesdale Town Hall 8325 Angel Pardue Road Stokesdale, North Carolina  Roll Call: Present: Mayor Flynt, Mayor Pro Tem Thearon Hooks, Jim Rigsbee, Jimmy Landreth, Derek  Foy, Town Clerk: Alisa Houk, Town Attorney: Tom Medlin.  Call meeting to Order: Mayor Flynt called the meeting to order  1.  Vote on Rezoning Case #20-06-STPL-03550: AG to RS-30, Peony Drive Property. This isa request to rezone property from AG (Agricultural) to RS-30 (Residential, Single-family). Affected property is located at the terminus of Peony Drive and Treeline Drive, Guilford County Tax Parcels 164112 (part) and 164113 (part), approximately 93.5a acres. Applicant/Owner: William Greco, Ted" T. Lawson, Connie H. Lawson, Jeffrey Mark Lawson, and DeAnne Greene Lawson. The Public Hearing was held during the. July 9, 2020 meeting. There were no comments during the meeting or after meeting for or against. This. July 16,2020 meeting was only for the vote by Council. Mayor Flynt motioned to approve based on, Staff Recommendation of approval the rezoning will allow residential development that is compatible with recent development int the area. Recent rezoning in the areal has allowed residential development with lot sizes similar to or smaller than what the RS-30 district allows. The rezoning would accommodate the extension of the RS-30 subdivision developed along Peony Road north ofs subject parcels, Derek Fly seconded the motioned.  VOTE: to Approve  Mayor John Flynt Thearon Hooks Jim Rigsbee 2.  YES YES YES  Derek Foy Jimmy Landreth  YES YES  Discussion and Vote on purchase of and installation of 2 new computers:  2 Dell Optiplex 5070 Small Form Factor Intele Corerm i5-9500 (6 Cores/9MB/61/3.0GH2 to 4.4GHz/65W) M.2 256GB PCle NVMe Class 35 Solid State Drive 8x DVD+/-RW 9.5mm Optical Disk Drive Dell Adapter- DisplayPort to' VGA Windows 10 Professional 256 GBSSD Drive EQ:1016503006335 Book 14  $997.1151,994.22  3 Year Pro-Support Next Business Day Parts  3609    2 Microsoft Office Home and Business 2016 License - MFR #T5D-02776 $287.82 $575.64  2 Aluratek' Web Cam for Zoom Conference Calls HD 1080P  $69.22$138.44 $450.00.$900.00  EQ: 1016503006335 2 Project Labor- - Fixed -2 PCi install Includes: Physical installation oft the 2 new computers Configuring Windows Updates and installing Microsoft Office 2019 Transferring data from old computer to the new computer Installation of network printers or local printers Installation ofi initial Windows Security Updates Installation and testing of the new' Web Camera.  SubTotal Sales Tax Shipping  $3,608.30 $243.56 $0.00 Total $3,851.86  Derek motioned to approve the purchase of 2 new computers at: a cost of $3851.86, Thearon Hooks added at friendly amendment to Derek's motion that the approval will bet for the 2 computers described int the supporting documents proposal specifications attached to this agenda. Thearon  Hooks seconded the motion. VOTE: to Approve Mayor. John Flynt Thearon Hooks Jim Rigsbee 3.  YES YES YES  Derek Foy Jimmy Landreth  YES YES  Discussion and' Vote on a New Server for the Town of Stokesdale Computers  1HPJ J9772A: 2530-48G-Poe+ 48 Port Gigabit Switch Intele Xeone E-2226G. 3.4GHz, 12M cache, 6C/6T, turbo (80W) 3each. 480GB SSD SATA Read Intensive 6Gbps 512 2.5in Hot-plug AG  $941.85.$941.85 52,802.0052,802.00  1 Dell PowerEdge R340  Drive,3.5in HYB CARR, 1D DWPD, 876 TBW 24GB: 2666MT/s DDR4 ECC UDIMM Cord, North. America ReadyRails" Static Rails for 2/4-post Racks EQ: 1015163858670  Raid! 5  NEMA 5-15P to C13 Wall Plug, 125) Volt, 15 AMP, 10 Feet (3m), Power ProSupport and Next Business Day Onsite. Service, 601 Month(s)  81 Microsoft Windows Server 2019 Standard -L License 2 Core Volume- $125.1451,001.12  Microsoft Open License Single Language PC 10 Microsoft' Windows Server 2019 -1 License - 1 User CAL-Volume- Microsoft Open License Single Language PC 1APCH by Schneider Electric Smart-UPS 1500VA LCD RM 2U 120V with $775.10$775.10 SmartConnect- 2U Rack-mountable -31 Hour Recharge 120VA ACI Input . 120VAC, 110VAC, 127VAC Output- - NEMA5-15P 1P Project Labor- - Fixed: $4,500.00 Install and configure network switch  $42.68$ $426.80  $4,500.00  Book 14  3610    Document switch information and update firmware License server with OS and User Client Access Licenses Update New Server toi the latest security patches Create new active directory to ensure only Town of Stokesdale Copy critical town data from all 61 machines to news server Apply folder permissions where applicable. Ensure back up device attaches properly toi the news server. Join all 61 machines to the domain Configure network or local printers Install remote client for support.  employees can connect.  Configure software for battery back up to communicate with the server.  SubTotal $10,446.87 Sales Tax $705.16 Shipping $0.00 Total $11,152.03  Mayor Flynt motioned to approve the purchase of the Server based ont the description in the supporting documents proposal specifications attached to this agenda, for $ 11,152.03. Thearon Hooks seconded the motion. Discussion: Alisa read off the amendments that were  suggested by Derek Foy and Kim Thacker: Increase Office Equipment Purchase/Repair by $12,000.  New budget New budget New budget  line is $18,000 linei is $14,000 linei is $7,000  Decrease Housekeeping, Printing, Office Supplies & Software by $7,000.  Decrease IT Security & Website Design by $5,000.  Derek stated that what we are doingi is making some modifications to line item ordinances pertaining to IT: sO we can account for this investment under one line item and not have to split it up, that would be messy. The total expenditures int the budget will not increase with this investment. Mayor Flynt asked Derek, sO youa are putting everything into IT Security? Derek said Ibelieve we are putting it all in Office Equipment.. John asked SO what is your total in Officer Equipment? Because, if you consider we have already spent $4500. And already spent $350. And $150. in incidentals on thet first contract, now we've spent $3851. A: second ago, and another $ 11,152.03 on this item we are about to vote on, that total comes to $ 20,651. So, you still don'thave enough money. Derek said het thinks he can explain it. The $4800. Thati is through out the year in monthlyi instaliments can go under line item IT Security and Website Design, that budgeted amount is $7000. So, $6,000. Of that will be committed. Office Equipment's new budget with these modifications will be $18,000. What we have approved is $ 3851.86 and the $11,152.03 comes to $15,000. In addition, Council has already approved $1596.45 for at firewall. That amounts to $ 16,600.34. Mayor Flynt said what concerns him is the $ 405.71 we pay monthlyi fora retainer to TCS. For example, when staff's computers went out Monday TCS was out here! 5 hours. They will charge us an additional hourly rate for that call. And when his computer locked up at few days before they charged $65.00 to remote in and fix the problem. Mayor Flynt said TCS will be billing us periodically hourly rates fori that kind issue. He really thinks we don't have enough set aside.. Jim Rigsbee said he understands Mayor Flynt's concerns the $ 405.71 per month is not just a retainer, it is for backup and cloud storage and stuff like that. What we pay for hourly is for stuff like the other day. Mayor Flynt answered, right.. Jim Rigsbee said his hope going forwardi is we eliminate those cost because we are  Book 14  3611    adding two new machines that already have labori fixed in the cost and have 3-year warranties. So, he doesn'tsee us having to spend a lot of money after that on service calls based on the fact that everything will be all new and shiny. Thearon asked Jim Rigsbee if he had looked at the warranties to see what all was covered and what they entailed?. Jim Rigsbee said he couldn't telll him right off the top of his head about the server, but thet two new computers have a 3-year warranty. He said he could put  something together for council. Thearon said okay that would be good.  VOTE: to Approve Mayor John Flynt Thearon Hooks Jim Rigsbee 4.  YES YES YES  Derek Foy Jimmy Landreth  YES YES  Vote to remove Mayor John Flynt and Mayor Pro Tem Thearon Hooks from the Bank Signature cards, reviewing and signing invoices and time sheets with the Finance Officer, replacing them with Derek Foy and. Jimmy Landreth. Mayor. John Flynt motioned to approve the removal of himself and Thearon Hooks from the Bank Signature Cards, and the reviewing and signing of invoices and time  sheets with the Finance Officer. Thearon Hooks seconded the vote.  VOTE: to Approve Mayor. John Flynt Thearon Hooks Jim Rigsbee  YES YES YES  Derek Foy Jimmy Landreth  YES No  I!I. Adjournment: Mayor Flynt motioned to adjourn at 5:30pm, Thearon Hooks seconded the  motion VOTE: to Approve Mayor John Flynt Thearon Hooks Jim Rigsbee  YES YES YES  Derek Foy Jimmy Landreth  YES YES  Approved. August 13, 2020 signed by: Buadlks  Mayor  QAAL  Attest:  Town Clerk  Book: 14  3612